Agenda of Council - Thursday, 4 July 2024

Nelson City Council

4 July 2024

Page No.

Karakia and Mihi Timatanga

1. Apologies

An apology has been received from Councillor K Paki Paki

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Bike Hub Nelson - Share story and thank Nelson City Council for their support

Co-ordiantor, Matt Lawrey from the Bike Hub Nelson, will speak about the success story of Bike Hub Nelson and thank Nelson City Council for their support.

5. Confirmation of Minutes

5.1 6 June 2024 7 - 18

Document number M20604

Recommendation

That the Council

1. Confirms the minutes of the meeting of the Council, held on 6 June 2024, as a true and correct record.

6. Mayor's Report 19 - 29

Document number R28642

Recommendation

That the Council

1. Receives the report Mayor's Report (R28642) and its attachments (1118544611-7802, 1118544611-7799 and 1118544611-7803); and

2. Authorises the Chief Executive to have discussions with Nelson Golf Club and Nelson Airport Limited on the potential use of the airport peninsula held as Local Purpose Reserve (Aerodrome) for a reconfigured golf course; and

3. Notes any discussion with the parties is subject to not prejudging Council’s consideration of the report from the independent panel of commissions on Plan Change 30, and that any proposals for use of the reserve land be subject to a process of consultation with the public; and

4. Authorises the His Worship the Mayor to sign the Memorandum of Understanding between Nelson City Council and Port Nelson Limited; and

5. Approves the revised name, membership and Terms of Reference for the Civic House-Library Taskforce; and

6. Appoints Councillor Matthew Benge to the Waterfront Development Taskforce; and

7. Notes the recent expenditure from the Mayoral Discretionary Fund.

7. Nelson Festivals Trust – Strategic Presentation and Update 30 - 48

Document number R28497

Recommendation

That the Council

1. Receives the report Nelson Festivals Trust – Strategic Presentation and Update (R28497) and its attachment (2134162460-1175).

8. Nelson Tasman Regional Land Transport Plan 2024-2034 and Regional Public Transport Plan 2024-2034 49 - 183

Document number R28633

Recommendation

That the Council

1. Receives the report Nelson Tasman Regional Land Transport Plan 2024-2034 and Regional Public Transport Plan 2024-2034 (R28633) and its attachments (1862260321-69994, 1862260321-70024 and 1862260321-69995); and

2. Receives the Referral from the Joint Nelson Tasman Regional Transport Committee - Nelson Tasman Regional Land Transport Plan 2024-34 and Nelson Tasman Public Transport Plan 2024-34 Deliberations Report (Attachment 1) and;

a) Approves the Regional Land Transport Plan 2034-2034 that will be submitted to New Zealand Transport Agency Waka Kotahi no later than 1 August 2024; and

b) Adopts the Nelson Tasman Regional Public Transport Plan 2024-2034 enabling it to take effect and be notified with the parties listed in section 121(1)(c)(i) of the Land Transport Management Act 2003.

3. Notes Tasman District Council considered and approved the RLTP and adopted the RPTP both without modification on 20 June 2024.

Confidential Business

9. Exclusion of the Public

Recommendation

That the Council

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 6 June 2024	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(g) To maintain legal professional privilege
2	Nelson Regional Development Agency - Reappointment of Director	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Council Meeting - Confidential Minutes - 6 June 2024

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(g)

To maintain legal professional privilege

Nelson Regional Development Agency - Reappointment of Director

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Appointment of Panel Members for the Community Funding Panel

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Karakia Whakamutanga

Nelson City Council Minutes - 6 June 2024

Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 6 June 2024, commencing at 9.00a.m.

Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, R O'Neill-Stevens (Deputy Mayor), K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Acting Group Manager Infrastructure (D Light), Team Leader Governance (R Byrne) and Senior Governance Adviser (A Andrews)

Apologies : Nil

Karakia and Mihi Timatanga

1. Apologies

2. Confirmation of Order of Business

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1. Te Tau Ihu Palestinian Solidarity - The importance of the Pro-Palestinian Group as part of multi-cultural Nelson/Tasman

Document number R28570

Sarai Ferguson, Rajai Shram, Hannah Williams and Rosie Jones, from the Te Tau Ihu Palestinian Solidarity Group, spoke about the vision of the group and the state of Palestinians. They conveyed the issue was about land and not religion. Rajai spoke about the difficulties he has had in retaining jobs due to his support for Palestine. Hannah spoke to a testimony she received from a Jewish patron. Sarai spoke about the objectives of Nelson City Council (NCC) and their responsibility to keep the community safe.

Councillor Paki Paki stepped away from the table during the above submission at 9.05a.m.

Councillor Paki Paki returned to the meeting at 9.19a.m.

4.2. The Spectacle Limited - Establishing a running event in Nelson

Document number R28600

Anni Pfitzinger, Julian Matthews and Michael Cochrane, from The Spectacle Limited, spoke about the International Running Festival they intend to host in Nelson and explained the nature of the event. They highlighted the economic impact of the event and the need to fill the gap in the running calendar during the December period. They mentioned the need for a road closure during the event and highlighted the elite athletes that would attend the event. They answered questions on accessibility for everyone.

5. Confirmation of Minutes

5.1 2 May 2024

Document number M20540, agenda pages 10 - 21 refer.

Resolved CL/2024/113

That the Council

1. Confirms the minutes of the meeting of the Council, held on 2 May 2024, as a true and correct record.

Courtney/Sanson Carried

6. Recommendations from Committees

6.1 Nelson Regional Sewerage Business Unit - 3 May 2024

6.1.1 Designation of NRSBU Facilities

Recommendation to Council CL/2024/114

That the Nelson City Council and the Tasman District Council Operations Committee

1. Receives the report Designation of Nelson Regional Sewerage Business Unit Facilities (R28496); and

2. Endorses the Nelson Regional Sewerage Business Unit to issue Notifications of Requirement for designation of its facilities under sections 168 and 168A of the Resource Management Act 1991; and

3. Delegates authority for the signing of the Form 18 applications for Notification of Requirement as required under the Resource Management Act 1991 to the General Manager - Regional Services.

Paki Paki/Rollo Carried

6.2 Audit, Risk and Finance Committee - 5 June 2024

6.2.1 Internal Audit Plan 2024-2025

Recommendation to Council CL/2024/115

That the Council

1. Approves the Internal Audit Plan 2024-2025.

O'Neill-Stevens/His Worship the Mayor Carried

7. Mayor's Report

Document number R28590, agenda pages 22 - 33 refer.

The motion was taken in parts.

Councillor Sanson noted an interest in the above item and stepped away from the table.

His Worship the Mayor explained the good work done by Tasman Environmental Trust and endorsed Councillor Stallard to be the council representative.

Resolved CL/2024/116

That the Council

2. Appoints Councillor Aaron Stallard as the Nelson City Council representative on the Tasman Environmental Trust;

His Worship the Mayor/Rainey Carried

His Worship the Mayor explained the need to improve the relationship with sister cities in China. He stated the declining number of visitors from China to the Nelson region. He answered questions on opportunities in identifying a sister city in an island nation.

Resolved CL/2024/117

3. Approves leave in October for His Worship the Mayor Hon Dr Smith to visit Nelson City Council’s Sister Cities in China; and

Brand/Courtney Carried

His Worship the Mayor spoke to the motion and explained the need for work to be done to increase voter turnout in local democracy. He answered questions on lowering the voter age and intent to engage with councils that have dropped off from LGNZ membership.

Attendance: Councillor Anderson left the meeting at 9.47a.m.

Resolved CL/2024/118

4. Notes that His Worship the Mayor Hon Dr Smith has been appointed Chair of the Local Government New Zealand Electoral Reform Working Group; and

Rollo/Hodgson Carried

His Worship the Mayor answered question on the submission process.

Resolved CL/2024/119

5. Approves retrospectively Council’s preliminary submission on the Local Government (Electoral Legislation and Māori Wards and Constituencies) Amendment Bill.

The amendment/motion/substantive motion was put and a division was called:

For

Cr Benge

Cr Brand

Cr Courtney

Cr Hodgson

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rainey

Cr Rollo

Cr Sanson

Cr Stallard

Against

Cr Skinner

Abstained/Interest

Cr Smith (Chairperson)

The amendment/motion/substantive motion was carried 10 - 1.

O'Neill-Stevens/Paki Paki Carried

Resolved CL/2024/120

1. Receives the Mayor's Report (R28590) and its attachment/s (1118544611-7753, 1118544611-7752 and 118544611-7755).

His Worship the Mayor/O'Neill-Stevens Carried

The meeting was adjourned from 10.30a.m. until 10.39a.m.

8. Submission to New Zealand Transport Agency on Proposed changes to Emergency Works Investment Policies

Document number R28583, agenda pages 34 - 44 refer.

Acting Group Manager Infrastructure, David Light and Team Leader Transport Activity Management, Lyndon Hammond, explained the intent of the report and highlighted the approach on the creation of the policy and the reactive approach it portrays. They answered questions on policy change and its impact on funds yet to be received from the August 2022 nature event, payout figures if the weather event recurred and the ability for the submission to be from both the Mayor and Acting General Manager (Infrastructure).

Resolved CL/2024/121

That the Council

1. Receives the report Submission to New Zealand Transport Agency on Proposed changes to Emergency Works Investment Policies (R28583) and its attachment (1862260321-68869); and

2. Approves the submission to New Zealand Transport Agency on Proposed changes to Emergency Works Investment Policies (1862260321-68869), including feedback; and

3. Delegates authority to approve minor changes to the Acting Group Manager Infrastructure.

His Worship the Mayor/Courtney Carried

9. Activities in Public Places Consultation

Document number R28593, agenda pages 45 - 116 refer.

Strategic Adviser, Michelle Joubert, spoke to the report and answered questions on proposed amendments to the Urban Environment Bylaw. Policy Adviser, Ailish Neyland, answered questions about the proposed commercial occupation policy and proposed fee schedule, sandwich boards, evaluation report, variation on payments, rebate extension and opportunities for year 2, busking, impact on businesses without road frontage, staff’s recommendation between option 1 and 2, communication with public, licensing, annual fees and payment options, compliance and enforcement of the changes, removal of explanatory note in the bylaw, changes in power subject to the bylaw changes, downside of adopting this bylaw, car washing in public, golf in public, road reserve considered zone, definition of occupy, previous consultation processes, ability of hearings panel to reinstate sandwich boards if it were to be removed from the decision, date of removal of sandwich boards and its impacts, outcome of 2020 consultation on sandwich boards, the extent of occupation to water bodies, impact on Saturday market after the removal of sandwich boards, do flag count as a sandwich board, retailers’ ability to put up sandwich boards during roadworks, sandwich board option c and its impacts, review process and possible court interrogation.

Attendance: Councillor Anderson returned to the meeting at 11.22p.m.

2. The motion was taken in parts.

Resolved CL/2024/122

That the Council

7. Agrees to, in relation to clause 5.18 and 5.19 of the Urban Environments Bylaw (sandwich boards):

Consult on a proposed amendment to the bylaw to prohibit sandwich boards except to the extent allowed under the Nelson Resource Management Plan.

Sanson/Rainey Carried

The meeting was adjourned from 11.35a.m. until 11.47a.m.

The above item was adjourned as the last item of business.

10. Exclusion of the Public

Habitat for Humanity and DesignBase, will be in attendance for Item 3 of the Confidential agenda to answer questions and, accordingly, the following resolution is required to be passed:

Resolved CL/2024/123
	*That the Council* a. Confirms in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Katrina Bach, Acting General Manager, Head of Finance and Business Administration Sandra Maxfield, Cam Polglase, Housing Project Manager and Quantity Surveyor from Habitat for Humanity and Peter Marment and Ben Mackie, Architects from DesignBase remain after the public has been excluded, for Item 2 of the Confidential agenda they have knowledge relating to Housing Reserve Grant requests that will assist the meeting.
O'Neill-Stevens/Courtney Carried
Resolved CL/2024/124
	*That the Council* a. Excludes the public from the following parts of the proceedings of this meeting. b. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
O'Neill-Stevens/Courtney Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 2 May 2024	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Recommendations from Committees
	Audit, Risk and Finance Committee - 5 June 2024 Insurance Optimisation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
3	Housing Reserve Grant Applications	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Expressions of Interest in surplus Council Property in the City Centre	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
5	Change to Approved Road Stopping Process	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Activities in Public Places Consultation – Legal Advice		The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege

The meeting went into confidential session at 12.24pm and resumed in public session at 3.03pm.

The meeting was adjourned from 3.03pm until 3.12p.m.

11. Activities in Public Places Consultation (Agenda Item 9 reconvened)

Document number R28593, agenda pages 45 - 116 refer.

Strategic Adviser, Michelle Joubert, answered questions about adding an explanatory note to the bylaw for consultation, Council’s current approach regarding people sleeping in the city, whether approach is already part of internal processes, how long has the internal policy been part of the bylaw, the impact of adding the note to the current bylaw and does it increase legal risk with the addition of the note.

The motion was taken in parts.

Resolved CL/2024/125
	*That the Council* 1. Receives the report Activities in Public Places Consultation and its attachments (839498445-18502) (839498445-18481, 839498445-18492 and 839498445-18493); and 2. Approves the proposal to carry out one special consultation process for the proposed Commercial Occupation Policy, the proposed Licence Fee Schedule and the proposed amendments to the Urban Environments Bylaw; and 3. Determines that the special consultative procedure is required for the proposed amendments to the Urban Environments Bylaw because they will be of significant interest to the public and likely to have a significant impact on the public; and 4. Determines that a special consultative procedure is not required for the proposed Commercial Occupation Policy and proposed fees for commercial occupation licences but will be used, with necessary modifications to meet the consultation requirements for prescribing fees; and 5. Approves a remission rebate for commercial occupation licences under a new policy of $25.00 per square metre from when the new policy comes into effect until 30 June 2025 to acknowledge the difficult economic environment the hospitality and retails sectors are working in; and 6. Determines that a bylaw is the most appropriate way of addressing the perceived problems in the city centres; and 7. Determines that the proposed amendments to the Urban Environments Bylaw are the most appropriate form of the amendments to the Bylaw; and 8. Determines that the proposed amendments to the Urban Environments Bylaw give rise to implications under the New Zealand Bill of Rights Act 1990 and that the proposed amendments to the Urban Environments Bylaw are not inconsistent with the New Zealand Bill of Rights Act 1990; and 9. 10. Approves the commencement of a special consultative procedure on the proposed Commercial Occupation Policy in Attachment 2 (839498445-18481), the proposed Licence Fee Schedule in Attachment 3 (839498445-18492) and the proposed amendments to the Urban Environments Bylaw in Attachment 4 (839498445-18493), to run from 10 June to 10 July 2024; and 10. Agrees a summary of the Statement of Proposal is not necessary to enable public understanding of the proposal; and 11. Adopts the Statement of Proposal called ‘Activities in Public Places Consultation Document’ in Attachment 1 (839498445-18502) for use in this special consultative procedure, as amended to reflect the decision made in recommendation 7; and 12. Delegates the hearing and deliberations process to a panel of the following elected members: a. *Councillor Aaron Stallard (Chairperson)* *b. Councillor Matthew Benge* *c. Councillor Campbell Rollo* 13. Approves the consultation approach set out in section 6.5 of the Report and agrees: a. The approach includes sufficient steps to ensure the Statement of Proposal will be reasonably accessible to the public and will be publicised in a manner appropriate to its purpose and significance; and b. The approach will result in the Statement of Proposal being as widely publicised as is reasonably practicable as a basis for consultation.
Sanson/Rainey Carried
Resolved CL/2024/126
15. Requests that officers include as a proposed amendment a note in the Urban Environments Bylaw under section 6.10, describing the enforcement approach as outlined in section 5.25 of the officer's report R28593: The following note is explanatory only and is not part of the Bylaw: “Where a person is homeless and is not protesting, Council's first response will be engagement with social services to try to locate alternative accommodation or solutions.” Councillor Brand requested that her vote against clause 15 be recorded.
Sanson/Rainey Carried

Karakia Whakamutanga

12. Restatements

It was resolved while the public was excluded:

1	CONFIDENTIAL: Housing Reserve Grant Applications (Agenda Item 3)
	4. Agrees that report R28522, the decision and its attachments (336940202-11391 and 336940202-11386) be made publicly available following completion of negotiation.
2	CONFIDENTIAL: Expressions of Interest in surplus Council Property in the City Centre
	6. Agrees that the report R28134, its attachments and decision remain confidential at this time; and 7. Agrees that the report R28134, its attachments and decision be released by the Chief Executive at the appropriate time.
3	CONFIDENTIAL: Change to Approved Road Stopping Process
	4. Agrees that the report R28596 and the decision be made publicly available once the sale and purchase agreements for 305 Akersten Street (Lot 1 DP 18864), 250 Haven Road (Sec 1 SO 453630), part of Part Main Wharf Haven Road (Sec 2 SO 453630), and part of 236 Haven Road (Sec 3 SO 453630) become unconditional.
4	Recommendation from Committee: CONFIDENTIAL: Insurance Optimisation
	That the Council 1. Notes that the recommendations are being taken due to increased premiums over the number of years; and 2. Notes that these recommendations will result in increased financial risk to the Council; and 3. Approves buying approximately $0.8M (18%) less insurance by: a. Reducing our buildings fire ($100M) and building aggregate ($800M) insurance limit; and b. Restricting replacement value coverage to modern buildings (<35 years old); and c. Not insuring flood and fire for medium valued buildings(<$5M); and d. Not insuring smaller valued buildings (<$0.5M); and 4. Agrees that the decision be made publicly available.

There being no further business the meeting ended at 3.35p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 6: Mayor's Report

Council

4 July 2024

Report Title: Mayor's Report

Report Author: Hon Dr Nick Smith - Mayor

Report Number: R28642

1. Purpose of Report

1.1 To authorise the Chief Executive to hold discussions with the Nelson Golf Club and the Nelson Airport Limited about the potential use of Council’s Aerodrome Reserve Land on the peninsula abutting the airport for a reconfigured golf course.

1.2 To endorse the Memorandum of Understanding between Nelson City Council and Port Nelson Limited.

1.3 To change the name of the Civic House Taskforce to the Civic House-Library Taskforce and approve the revised Terms of Reference and membership of the Taskforce.

1.4 To appoint Councillor Matthew Benge to the Waterfront Development Taskforce.

1.5 To note the recent expenditures of the Mayoral Discretionary Fund.

2. Recommendations

That the Council

1. Receives the report Mayor's Report (R28642) and its attachments (1118544611-7802, 1118544611-7799 and 1118544611-7803); and

4. Authorises the His Worship the Mayor to sign the Memorandum of Understanding between Nelson City Council and Port Nelson Limited; and

5. Approves the revised name, membership and Terms of Reference for the Civic House-Library Taskforce; and

6. Appoints Councillor Matthew Benge to the Waterfront Development Taskforce; and

7. Notes the recent expenditure from the Mayoral Discretionary Fund.

3. Discussion

Potential use of peninsula land by Nelson Golf Club House

3.1 A significant issue for the city is the Nelson Airport proposal of a 370-metre northern extension of the main runway that is currently subject to the proposal Plan Change 30 that Council has referred to independent commissioners. The Airport argues that the runway extension is needed in the long term to improve its safety by providing additional buffer areas (Runway End Safety Areas), to remove existing weight restrictions on aircraft already operating from Nelson Airport and to future-proof the airport for future low emission and zero-emission aircraft.

3.2 The proposed airport extension has a significant impact on the Nelson Golf Club, truncating the course from its clubhouse off Bolt Road and severely affecting the seven eastern holes. The Club has submitted on Plan Change 30. The independent panel of commissioners last month instructed Nelson Airport Limited and the Nelson Golf Club to have more detailed talks on what a reconfigured golf course could look like. These discussions triggered the letter attached (see Attachment 1 1118544611-7802) from the Golf Club, requesting that Council consider enabling the golf course to extend to the airport peninsula land held by Council as Local Purposes (Aerodrome) Reserve.

3.3 Council needs to carefully navigate its multiple roles as a 50% shareholder in Nelson Airport Limited; as the regulator under the Reserve Management Act in respect of the proposed Plan Change for the runway extension; but also as the land owner of the airport peninsula. None of this, however, should compromise us working to ensure we get the best possible outcome for our community.

3.4 Nelson Airport is a critical part of our regional infrastructure and is vital to the city’s future. It is the fifth busiest airport in New Zealand. The Airport’s frequency of service, range of destinations and close location to the city gives Nelson a competitive advantage over many other regional centres.

3.5 Nelson Golf Club is also important. It is one of New Zealand’s oldest, first established in 1905. The course’s coastal location gives its links status and it has been the venue for many regional and national tournaments. Nelson is an attractive place for retirees for whom golf is a common and popular recreation. Those people who chose to retire in Nelson from all over New Zealand (and further afield) contribute to our economy and community. We should aspire to be an attractive place for retirees particularly with retirees projected to be a growing demographic for the next 30 years.

3.6 Council needs a neutral position on the merits of an airport extension while the independent commissioners consider submissions, but this should not prevent us from considering the use of airport peninsula land in the event the proposal is approved. The independent commissioners have specifically requested Nelson Airport and the Golf Club to try and find a solution, and our land is relevant to such discussions, so we need to engage constructively to assist this process.

3.7 There will be opponents of the airport extension who might prefer that Council refuse to consider any land that helps overcomes the Golf Club’s concerns, but we need to take a wider view and facilitate solutions where they are possible.

3.8 There are advantages of allowing use of this land for the Golf Club. Golf courses and airports can be compatible neighbours. Coastal land that is susceptible to erosion and inundation is not suitable for more intensive development. The risk of aircraft bird strikes means the peninsula is not a suitable place for enhancing the habitat for birdlife as a nature reserve.

3.9 If Plan Change 30 is approved and the airport acquires golf club land for the extended runway, there is some logical reciprocity in reserve land set aside for aerodrome purposes being used to substitute for this lost land. An issue that will need to be considered will be maintaining public access to the airport perimeter walkways. If this proposal were to proceed the Golf Club would need to go through the normal consent process for developing the area into a golf course.

3.10 Any future decision to allow the golf course to use areas of the airport reserve land may also require the consent of the Ministry of Transport under the Kiwishare in the Nelson Airport Limited’s Constitution. These provisions only relate to the reserve areas in the airport lease and does not include the peninsula. However, it would be relevant to the western coastal area (coloured blue and dark green on plan in the Golf Club’s letter, attachment 1) that would be required for a reconfigured golf course . The kiwishare managed by the Ministry of Transport was included at the time of the corporation of the airport to protect its strategic purpose of air transport and is unlikely to be a barrier if the overall outcome results in an airport with a longer and safer runway.

MOU with Port Nelson Ltd

3.10 Port Nelson is a central part of the region’s transport infrastructure, pivotal to our identity as New Zealand’s seafood capital and a key player in our ambitions to grow Nelson’s connections with the sea.

3.11 The relationships between port companies and councils can be fraught due to competing interests over access to limited waterfront space, visual and noise impacts of commercial port activities, and managing the biosecurity and workplace safety risks. We have a number of initiatives underway with the Waterfront Redevelopment Taskforce, the Marina and sea sport facilities, the enhancement of walkways and cycleways to the Port, and Moananui where a closer cooperation is required to get the best outcomes for the port and the city.

3.12 I commend the Chief Executive on the strong relationship he has built with Port Nelson. This has triggered the idea of a formal Memorandum of Understanding (see Attachment 2, 1118544611-7799) with Port Nelson. Its purpose is to cement and expand this relationship so as to enable progress on key city and port projects for the city.

3.13 The Memorandum of Understanding (MOU) between Nelson City Council and the Port of Nelson was originally presented to the inaugural meeting of the Waterfront Redevelopment Taskforce, where it was decided that the relationship envisaged by the MOU was of such significance that it should be endorsed by the whole Council. The MOU commits both parties to enhanced opportunities for public access to Nelson’s waterfront including by improving the “city to sea” connections.

Civic House-Library Taskforce

3.14 I noted in my May 2024 Mayor’s Report to Council that consideration needed to be given to either altering the Terms of Reference for the Civic House Taskforce, establishing a new taskforce, or including the work on the future of Civic House, central city library and potential community hub in the work of the newly established City Revitalisation Taskforce.

3.15 The options were discussed by the Civic House Taskforce and the first option was preferred. Establishing a new taskforce loses the continuity of the work done to date on the future of Civic House. The City Revitalisation Taskforce has a major workload in overseeing the significant Bridge to Better project and is primarily focussed on the revamping of infrastructure and streetscapes, as well as attracting private sector investment into the city.

3.16 The questions about providing central city accommodation for Council’s administrative staff, the future library and community hub are about Council buildings and sit better in a separate taskforce, although we will need to ensure coordination with other relevant taskforces.

3.17 The Civic House-Library Taskforce will consider all items relating to the long-term provision of a central city library and civic centre facilities, expanding on the work done by the original Civic House Taskforce. This will enable governance oversight of the significant issues not only to do with the future of Civic House, but also with the central city library and any community hub that may be developed.

3.18 It is recommended that the Terms of Reference (see Attachment 3, 1118544611-7803) as well as the name for the new Taskforce be approved.

Waterfront Redevelopment Taskforce

3.19 Councillor Benge has expressed a strong interest in joining the Waterfront Redevelopment Taskforce. This request has been discussed with Taskforce Chair, Councillor Mel Courtney, who has supported his addition. There is a balance between Taskforces not getting too large; sharing the workload among councillors; and ensuring everyone is engaged in areas of most interest to them. Councillor Benge has relevant experience that will add value to the work of the Waterfront Redevelopment Taskforce.

Mayoral Discretionary Fund

3.20 Payment of $600.00 was made in April from the Mayoral Discretionary Fund as a contribution towards the participation fees for six Nelson-based youth to attend the Halberg Games in Auckland in April. The games are for young people aged between 8 and 21 with a physical disability or visual impairment and are designed as a pathway to the Paralympics. The team was arranged by the Nelson Host Lions Club with the Able TAS Kids Committee and was made up of six Nelson City, seven Tasman and two Marlborough athletes.

3.21 Payment of $487.50, including GST, was made in May to cover half of the registration fee for a Council team to participate in the NBS Hands Up for Hospice tug-of-war event held on 31 May 2024. I was joined by Deputy Mayor Rohan O’Neill-Stevens and Councillors Matty Anderson and Kahu Paki Paki alongside staff on the Council team. The total amount raised as a donation from Council was $1,340.00 and the event raised more than $100,000.00.

3.22 A payment of $951.68, including GST, has been made to Tuia Rangatahi mentorship programme recipient Myah Lister for travel to a wānanga at Rotorua, in May 2024. Myah and I are due to continue meeting monthly for mentoring sessions until the end of 2024.

Attachments

Attachment 1: 1118544611-7802 - Briefing note from Nelson Golf Club to Nelson City Council ⇩

Attachment 2: 1118544611-7799 - MOU between Nelson City Council and Port Nelson Ltd June 2024 ⇩

Attachment 3: 1118544611-7803 - Terms of Reference for Civic House - Library Taskforce ⇩

Item 8: Nelson Tasman Regional Land Transport Plan 2024-2034 and Regional Public Transport Plan 2024-2034

Council

4 July 2024

Report Title: Nelson Tasman Regional Land Transport Plan 2024-2034 and Regional Public Transport Plan 2024-2034

Report Author: Lyndon Hammond - Team Leader Transport Activity Management

Report Authoriser: David Light - Acting Group Manager Infrastructure

Report Number: R28633

1. Purpose of Report

1.1 To provide the recommendations of the Joint Nelson Tasman Regional Transport Committee regarding the Nelson Tasman Regional Land Transport Plan 2024-34 (RLTP) and the Nelson Tasman Public Transport Plan 2024-34(RPTP). The Joint Nelson Tasman Regional Transport Committee (RTC) recommends that the Council approve these plans.

1.2 Approval of the RLTP allows it to be submitted to the New Zealand Transport Agency to enable its activities to be considered for inclusion in the National Land Transport Plan and subsequent funding from the National Land Transport Fund.

1.3 The submission deadline to the New Zealand Transport Agency is 1 August 2024.

1.4 Adoption of the RPTP enables it to take effect. It will then be shared with our partners in accordance with section 121(1)(c)(i) of the Land Transport Management Act 2003.

2. Recommendation

That the Council

a) Approves the Regional Land Transport Plan 2034-2034 that will be submitted to New Zealand Transport Agency Waka Kotahi no later than 1 August 2024; and

b) Adopts the Nelson Tasman Regional Public Transport Plan 2024-2034 enabling it to take effect and be notified with the parties listed in section 121(1)(c)(i) of the Land Transport Management Act 2003; and

3. Notes Tasman District Council considered and approved the RLTP and adopted the RPTP both without modification on 20 June 2024.

3. Background

3.1 At its 30 April 2024 meeting, the RTC deliberated on the RLTP and the RPTP. (The deliberations report is included as attachment 1, minus its attachments which has been superseded by attachments 2 and 3).

3.2 The RTC approved lodging the RLTP (Attachment 2 to this report) separately with the Tasman District Council and Nelson City Council for consideration, with minor changes to ensure alignment with the recently released Government Policy Statement on Transport, the two Council’s Long Term Plans and the New Zealand Transport Agency’s State Highway Investment Proposal.

3.3 The Committee also recommends adopting the RPTP (Attachment 3 to this report) again with minor changes to ensure alignment with the latest plan and policy decisions.

3.4 Tasman District Council considered and approved the RLTP and adopted the RPTP both without modification on 20 June 2024.

4. Options

Regional Land Transport Plan

Option 1: Approve RLTP without modification (Recommended)
Advantages	· Enables the RLTP to be lodged with New Zealand Transport Agency by the 1 August 2024 deadline. · Enables funding for transport activities across Nelson and Tasman for local roads, state highways and the Department of Conservation to be considered by the New Zealand Transport Agency.
Risks and Disadvantages	· No obvious disadvantages.
Option 2: Refer the RLTP back to the Joint Nelson Tasman Regional Transport Committee with a request that the committee reconsider one or more aspects of the RLTP.
Advantages	· Unknown until the aspects for reconsideration are known.
Risks and Disadvantages	· Would require at least three extra ordinary meetings to make changes to the document and seek approval, adding a risk of missing the submission deadline. · Unlikely to have any substantive effect as the programmes included in the RLTP are consistent with the Long Term Plans for both Councils.

Regional Public Transport Plan

Option 1: Adopt RPTP without modification (Recommended)
Advantages	· Enables the RPTP to come into effect and be shared with our partners in accordance with section 121(1)(c)(i) of the Land Transport Management Act 2003. · Provides an instrument for sharing the design and operation of the public transport network with the public;
Risks and Disadvantages	· No obvious disadvantages.
Option 2: Don’t adopt the RPTP
Advantages	· Unknown until the aspects for reconsideration are known.
Risks and Disadvantages	· Would require at least three extra ordinary meetings to make changes to the document and seek approval, adding time and cost. · Unlikely to have any substantive effect as the activities and programmes included in the RPTP are consistent with the Long Term Plans for both Councils.

5. Conclusions and Recommendations

5.1 It is recommended that the RLTP is approved without modification, as outlined by option 1 above. This enables the RLTP to be lodged with New Zealand Transport Agency by the 1 August 2024 deadline, and funding for transport activities across Nelson and Tasman for local roads, state highways and the Department of Conservation to be considered by the New Zealand Transport Agency.

5.2 It is recommended that the RPTP is adopted as outlined in option 1 above. This enables the RPTP to come into effect and be shared with our partners in accordance with section 121(1)(c)(i) of the Land Transport Management Act 2003.

Attachments

Attachment 1: 1862260321-69994 - Joint Nelson Tasman Regional Transport Committee RLTP and RPTP Deliberations Report ⇩

Attachment 2: 1862260321-70024 - Nelson Tasman Regional Land Transport Plan 2024-2034 ⇩

Attachment 3: 1862260321-69995 - Nelson Tasman Regional Public Transport Plan 2024-2034 ⇩