AGENDA
Ordinary meeting of the
Saxton Field Hearings Panel
Friday 7 June 2024
Commencing at 9.30a.m. - to hear feedback on an amendment to Saxton Field
Reserve Management Plan
Nelson City Council Chamber
Floor 2A, Civic House
110 Trafalgar Street, Nelson
Chairperson Derek Shaw
Members Nelson City Councillor Campbell Rollo
Nelson City Councillor Tim Skinner
Tasman District Councillor Graeme Daikee
Tasman District Councillor Barry Dowler
Quorum: 3
The Saxton Field Committee is a joint committee of Nelson City and Tasman District Councils. It is governed by a Terms of Reference (A1342334).
The Committee is responsible for:
· Considering proposals for reserve development
· Promotion and marketing of Saxton Field as a regional venue
· Capital development of Saxton Field
· Developing a naming and signage policy and considering requests under this policy
· Considering applications for leases and licenses
· Activities, developments and management actions provided for in the adopted Saxton Field Reserve Management Plan and associated policies
· Developing a work programme including any community consultation required.
· Matters relating to items provided for in the approved operations, capital expenditure and maintenance budgets for Saxton Field
· Matters relating to marketing of Saxton Field, within approved budgets and policies
· Approval of applications for concessions
The Committee has powers to recommend to the Nelson City Council, and the Tasman District Council:
· Future capital works programmes
· Financial contributions for the operations, maintenance and capital development of the reserve
· Reserve policies for approval including the Saxton Field Reserve Management Plan and any Development Plan
· Leases, licenses and easements (to the relevant Council)
· Any other matters within the areas of responsibility noted above
· All recommendations to Council will be subject to adoption of an equivalent resolution by the other Council, unless it is a matter specific to one Council only.
· The Quorum for the Saxton Field Committee is three, including at least one member from each local authority.
· The Standing Orders of the Council providing administration to the committee shall be applied at each meeting.
· The Chairperson will not have a casting vote
· Copies of minutes of meetings of the Saxton Field Committee will be retained by each Council for record keeping purposes
Saxton Field Hearings Panel
7 June 2024
Karakia and Mihi Timatanga
1. Apologies
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
5. Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol) 4 - 115
Document number R28564
Recommendation
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That the Saxton Field Committee 1. Receives the report Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol) (R28564) and its Attachments (196698121-56658, 1982984479-7549 and 96698121-57926); and 2. Accepts the late submissions (tabled at the meeting) on the Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol). |
Karakia Whakamutanga
Item 5: Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol)
Report Title: Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol)
Report Author: Paul Harrington - Principal Planner - Parks and Facilities Activity
Report Authoriser: Martin Croft - Strategic Adviser Community Services
Report Number: R28564
1. Purpose of Report
1.1 To hear submissions on the Draft Amendments to the Saxton Field Reserve Management Plan relating to alcohol advertising.
3. Background
3.1 At its meeting on 16 April 2024 the Saxton Field Committee adopted draft amendments to the Saxton Field Reserve Management Plan 2021 (SFRMP) for public consultation and agreed to a three-week consultation period. The draft amendments as consulted on are provided in Attachment 1).
3.2 A Hearings Panel was appointed to hear and deliberate on the submissions received, and to make a recommendation to the Joint Committee, with the membership comprising of Chairperson Derek Shaw, Nelson City Councillors Tim Skinner and Campbell Rollo, and Tasman District Councillors Glen Daikee and Barry Dowler.
3.3 Consultation was open from 6 to 24 May 2024 and 147 submissions were received, eight of which have signalled they wish to be heard.
3.4 The draft hearing submitters schedule for 7 June 2024 is appended as Attachment 2 and the full written submissions are appended as Attachment 3.
3.5 Full written submissions are listed by ID number and provided in a table. The table captures the comments provided in the submission form (note that submission comments can cover two rows), with any additional material referenced in the right-hand column and included after the table (comments in the table should therefore be read in conjunction with any additional material).
3.6 Any late submissions will be tabled at the meeting.
4. Conclusion
4.1 All submissions including those presented at the hearing will be reviewed and compiled into the deliberations report scheduled for 14 June 2024.
Attachments
Attachment 1: 196698121-56658 Proposed amendments to Saxton Field Reserve Management Plan Section 4.8.1 (Alcohol) - as consulted ⇩
Attachment 2: 1982984479-7549 DRAFT Hearing Schedule - Saxton Field Hearings Panel - 07Jun2024 ⇩
Attachment 3: 96698121-57926 Full submissions and attachments ⇩
Item 5: Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol): Attachment 1
Item 5: Hearing - Draft Saxton Field Reserve Management Plan Amendments (relating to alcohol): Attachment 3
