Agenda of Council - Thursday, 2 May 2024

Nelson City Council

2 May 2024

Page No.

Karakia and Mihi Timatanga

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Richard Kempthorne and Yifat Goddard - Current Safety of the Nelson Tasman Jewish Community

Richard Kempthorne and Yifat Goddard will highlight to the Council that Jewish people who live in Nelson Tasman do not feel safe as a result of recent protests and expressions of hostility.

4.2 Youth Nelson - To thank NCC for their support and provide an update.

Sharon Lukitau-Ngaamo, manager from Youth Nelson, will thank Nelson City Council for their support and provide an update on their progress and programme.

4.3 Whenua Iti Outdoors - Potential Partnership between NCC and TDC

Mark Bruce-Miller, CEO from Whenua Iti Outdoors, will speak about a potential partnership between Nelson City Council and Tasman District Council related to youth recreation and youth NEET (not in employment, education or training).

4.4 Deputation - Gail Collingwood and Helen Tyson - The GCNZ Award Received

Gail Collingwood from the Sister City Coordinating Group and Helen Tyson from Miyazu-Nelson Association, will speak about an award received at the Global Cities New Zealand Conference.

5. Confirmation of Minutes

5.1 4 April 2024 10 - 20

Document number M20513

Recommendation

That the Council

1. Confirms the minutes of the meeting of the Council, held on 4 April 2024, as a true and correct record.

5.2 11 April 2024 21 - 24

Document number M20524

Recommendation

That the Council

1. Confirms the minutes of the meeting of the Council, held on 11 April 2024, as a true and correct record.

6. Nelson Regional Development Agency - Half yearly report and Statement of Intent 2024-2027 25 - 76

Document number R28436

Recommendation

That the Council

1. Receives the report Nelson Regional Development Agency - Half yearly report and Statement of Intent 2024-2027 (R28436) and its attachments (839498445-18375 and 839498445-18283); and

2. Notes the delivery of the Nelson Regional Development Agency’s Statement of Intent 2024-2027 (839498445-18375) as required under the Local Government Act 2002; and

3. Notes that the Nelson Regional Development Agency’s Statement of Intent meets Council’s expectations, as set out in its Letter of Expectations to the Agency dated 15 February 2024; and

4. Receives the Nelson Regional Development Agency’s half yearly report July – December 2023 (839498445-18283).

7. Recommendations from Committees

7.1 Joint Nelson Tasman Regional Transport Committee – 17 April 2024

7.1.1 Public Transport Expenditure Report

That the Council

1. Approves retrospectively additional unbudgeted funding of $582,000 (being local share) to cover the Public Transport Financial shortfall for the 2023/2024 financial year following revised forecast and final costs to give effective to the successful roll-out to the new ebus public transport service.

8. Draft Statement of Intent 2024/25 - Nelson Marina 77 - 108

Document number R28300

Recommendation

That the Council

1. Receives the report Draft Statement of Intent 2024/25 - Nelson Marina (R28300) and its attachment (1511110536-1028); and

2. Notes the delivery of the Draft Nelson Marina Statement of Intent 2024/2025 as required under the Local Government Act 2002; and

3. Notes the Nelson Marina Draft Statement of Intent meets Council’s expectations dated 16 February 2024.

9. Mayor's Report 109 - 122

Document number R28508

Recommendation

That the Council

1. Receives the report Mayor's Report (R28508) and its attachments (1118544611-7717, 1118544611-7728 and 1118544611-7729); and

2. Approves bringing forward the Opera in the Park event from February 2026 to February 2025; and

3. Agrees to allocate $20,000 of unbudgeted expenditure to fund a vulnerable housing assessment, commencing in the 2023/24 financial year; and

4. Approves the establishment of a City Revitalisation Taskforce with the following membership:

• Deputy Mayor Rohan O'Neill-Stevens (Chair)

• Councillor Kahu Paki Paki (Deputy Chair)

• Councillors Trudie Brand, Pete Rainey, Aaron Stallard and Rachel Sanson with Mayor Nick Smith (ex officio); and

5. Approves the Terms of Reference for the City Revitalisation Taskforce (1118544611-7728); and

6. Approves the establishment of a Waterfront Redevelopment Taskforce with the following membership:

• Councillor Mel Courtney (Chair)

• Councillors Pete Rainey, Campbell Rollo and Tim Skinner with Mayor Nick Smith (ex officio) and a Port Nelson representative; and

7. Approves the Terms of Reference for the Waterfront Redevelopment Taskforce (1118544611-7729); and

8. Notes the proposed establishment of a community led What If Whakatū-Nelson Taskforce with Councillors Matty Anderson and Matthew Benge to be offered as Council representatives on this taskforce; and

9. Agrees to dissolve the Elma Turner Library Reopening Taskforce; and

10. Agrees to appoint Councillor James Hodgson as the Atawhai Liaison Councillor.

10. Change to delegations for Joint Nelson Tasman Regional Transport Committee and Joint Committee of Tasman District and Nelson City 123 - 134

Document number R28520

Recommendation

That the Council

1. Receives the report Change to delegations for Joint Nelson Tasman Regional Transport Committee and Joint Committee of Tasman District and Nelson City (R28520) and its attachments (1833911234-1318 and 1833911234-1319); and

2. Approves subject to the same approval by Tasman District Council,

a. the revised terms of reference for the Joint Committee of Tasman District and Nelson City contained in attachment 1833911234-1318; and

b. the revised terms of reference for the Joint Nelson Tasman Regional Transport Committee contained in attachment 1833911234-1319.

11. Elected Members Reimbursement and Expenses Policy 135 - 160

Document number R28473

Recommendation

That the Council

1. Receives the report Elected Members Reimbursement and Expenses Policy (R28473) and its attachments (1699391982-660 and 1699391982-660); and

2. Approves the Elected Members Reimbursement and Expenses Policy (1699391982-660); and

3. Notes that the updated policy will be made available on Council’s website.

12. Nelmac Limited half year report to 31 December 2023 161 - 170

Document number R28452

Recommendation

That the Council

1. Receives the report Nelmac Limited half year report to 31 December 2023 (R28452) and its attachment (1511110536-1012).

Confidential Business

13. Exclusion of the Public

Recommendation

That the Council

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Jane Sheard, Lindsay Coll and Hugh Martyn from Nelmac remain after the public has been excluded, for Item 4 and 5 of the Confidential agenda for Nelmac Limited Six Monthly Strategic Presentation and Nelmac Limited Draft Statement of Intent 2024/25, as they have knowledge relating to (the Six Monthly Strategic Presentation and Draft Statement of Intent 2024/25) that will assist the meeting.

Recommendation

That the Council

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 4 April 2024	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Housing Reserve Grant Application	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Proposal to purchase land	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Nelmac Limited Six Monthly Strategic Presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
5	Nelmac Limited Draft Statement of Intent 2024/25	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Property Purchase - Central City	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Karakia Whakamutanga

Nelson City Council Minutes - 4 April 2024

Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 4 April 2024, commencing at 9.05a.m.

Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, R O'Neill-Stevens (Deputy Mayor), K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Assistant Governance Adviser (A Bryce)

Apologies : Nil

Karakia and Mihi Timatanga

1. Apologies

2. Confirmation of Order of Business

His Worship the Mayor Hon Dr Smith advised that Items 12 and 13 would be moved in order for them to be completed during the morning session.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1. Allison Croft - Intergenerational Playgrounds

Document number R28463

Allison Croft spoke about intergenerational playgrounds, the benefits of teaching children to swing and adults exercising by swinging.

4.2. The Packaging Forum - To trial a soft plastic recycling scheme in Nelson

Document number R28468

Lyn Mayes, Soft Plastic Recycling Scheme Manager, and Rob Langford, Chief Executive, from The Packaging Forum spoke to a presentation (tabled 1982984479-7396) about a proposal to fund a trial of a soft plastic recycling scheme in Nelson this year and answered questions on the location of the Future Post plant, noting they were a key partner for delivering end of life options for soft plastics.

Attendance: Cr Benge joined the meeting via Zoom at 9.27a.m.

Mr Langford confirmed he had discussions with the Ministry for the Environment regarding compliance with national regulations and confirmed he was expecting the trial to run from July 2024.

Attachments

1 1982984479-7396 The Packaging Forum

5. Confirmation of Minutes

5.1 7 March 2024

Document number M20474, agenda pages 9 - 27 refer.

Resolved CL/2024/052

That the Council

1. Confirms the minutes of the meeting of the Council, held on 7 March 2024, as a true and correct record.

Courtney/Brand Carried

5.2 22 March 2024

Document number M20502, agenda pages 27 - 32 refer.

Resolved CL/2024/053

That the Council

1. Confirms the minutes of the meeting of the Council, held on 22 March 2024, as a true and correct record.

Rollo/Hodgson Carried

6. Strategic Presentation - Nelson Centre of Musical Arts

Document number R28253

Jan Trayes, Chair, James Donaldson, Director, and Alex Davidson, Trustee, of the Nelson Centre of Musical Arts (NCMA) provided a strategic overview.

Ms Trayes spoke about the NCMA’s national and international reputation, hard working staff and successful festivals and the reality that they were struggling and their future was uncertain. She tabled her speaking notes (1982984479-7402).

James Donaldson spoke to the financial handout (tabled 1982984479-7397) previously circulated and answered questions on financial recovery, advising that a practical measure was to establish a separate Foundation Trust and also to explore subverting Council’s first tier security over the facility (Council had first mortgage in respect of it’s loan) to a second tier in order for NBS to take over the first tier.

His Worship the Mayor Hon Dr Smith noted that NCMA was a regional facility and asked for data on the number of students learning music at the facility that came from Tasman, and supported discussions with Tasman District Council to provide some financial input for the facility.

The meeting adjourned from 10.10a.m. until 10.20a.m.

Attachments

1 1982984479-7397 Tabled Document Nelson Centre of Musical Arts

2 1982984479-7402 NCMA Speakers notes

7. Mayor's Report

Document number R28471

His Worship the Mayor Hon Dr Smith tabled his report, which had been circulated previously.

Resolved CL/2024/054
	*That the Council* *1. Receives the report Mayor's Report (R28471).*
His Worship the Mayor/Sanson Carried
	Attachments 1 1982984479-7395 Mayor's Report - tabled

8. Tāhunanui Contaminated Site Remediation - request for unbudgeted expenditure

Document number R28420, agenda pages 33 - 39 refer.

Group Manager Community Services, Andrew White, and Manager Parks and Facilities, Hannah Curwood, took the report as read and answered questions on community feedback, additional costs associated with temporarily armouring the contaminated material until the application to Ministry for the Environment for remediation support was confirmed, and advised the expectation was that the site would be remediated before the end of the calendar year.

Resolved CL/2024/055

That the Council

1. Receives the report Tāhunanui Contaminated Site Remediation - request for unbudgeted expenditure (R28420); and

2. Approves up to $85,000 of unbudgeted expenditure in FY 23/24 for ongoing erosion protection to contain the contaminated material and cost related to maintenance works, and

3. Approves up to $275,000 of unbudgeted expenditure in FY23/24 for planning, design and pre-construction work for the long-term remediation solution, and

4. Notes that up to $133,666 of the planning and design cost is expected to be claimed from Ministry for the Environment approved funding for planning and design.

Rollo/Courtney Carried

9. Community Services Six Monthly Report - July 1 to Dec 31, 2023 (Agenda Item 13)

Document number R28346, agenda pages 113 - 130 refer.

Group Manager Community Services, Andrew White, and Strategic Adviser, Martin Croft, presented the report.

Chief Executive, Nigel Philpott, Mr White and Manager Community Partnerships, Mark Preston-Thomas, answered questions on the archive project at Founders Heritage Park being put on hiatus along with the criteria for occupying a site and noise concerns. A workshop was requested to discuss future options for Founders Heritage Park.

Manager Parks and Facilities, Hannah Curwood, answered questions on the Nelmac maintenance contact and advised Nelmac had committed to bolstering personnel and monthly contract meetings were going well.

Resolved CL/2024/056

That the Council

1. Receives the report Community Services Six Monthly Report - July 1 to Dec 31, 2023 (R28346) and its attachment (200344844-474).

His Worship the Mayor/Skinner Carried

The meeting adjourned at 11.29a.m. and reconvened at 11.40a.m.

10. Half Yearly Report and Draft Statement of Intent 2024/29 - The Suter Art Gallery Te Aratoi o Whakatū Trust (Agenda Item 12)

Document number R28245, agenda pages 68 - 112 refer.

Strategic Adviser, Martin Croft, took the report as read and introduced Steve Green, Chair and Julie Catchpole, Director of the Suter Art Gallery Te Aratoi o Whakatū Trust.

Mr Green spoke about longer term issues of funding depreciation, HVAC system replacement and significant increases in insurance, interest and audit fees. He noted he had received advice from Tasman District Council (TDC) that after 10 years of flat funding $87k per annum, from 2024/25 financial year they would enter into a three year funding agreement indexed to inflation.

Resolved CL/2024/057

That the Council

1. Receives the report Half Yearly Report and Draft Statement of Intent 2024/29 - The Suter Art Gallery Te Aratoi o Whakatū Trust (R28245) and its attachments (1511110536-976 and 1511110536-978); and

2. Notes the delivery of the Draft Suter Art Gallery Te Aratoi o Whakatū Trust Statement of Intent 2024/2029 (1511110536-976) as required under the Local Government Act 2002; and

3. Notes that the Suter Art Gallery Te Aratoi o Whakatū Trust Draft Statement of Intent 2024/2029 meets Council’s expectations dated 16 February 2024.

His Worship the Mayor/O'Neill-Stevens Carried

11. Review of Joint Waste Management and Minimisation Plan 2019

Document number R28409, agenda pages 40 - 50 refer.

Deputy Chief Executive/Group Manager Infrastructure, Alec Louverdis, and Waste Minimisation Adviser, Karen Lee, took the report as read. In reply to a question on why the Nelson Tasman Joint Waste Review Working Party proposed implementing a new plan, elected members were advised that considering factors such as primarily future proofing changes to national climate change legislation, iwi partnership and expected new legislation that a review and starting afresh involved the same amount of work.

Resolved CL/2024/058

That the Council

1. Receives the report Review of Joint Waste Management and Minimisation Plan 2019 (R28409) and its attachments (1399367370-7736 and 1399367370-9862); and

2. Approves the recommendation of the Nelson Tasman Joint Waste Review Working Party to commence revoking and replacing the Nelson Tasman Joint Waste Management Plan; and

3. Notes that the Strategy and Policy Committee of Tasman District Council approved on 7 March 2024 to commence revoking and replacing the Nelson Tasman Joint Waste Management Plan, subject to approval of the same decision by Nelson City Council; and

4. Agrees that a draft replacement Nelson Tasman Joint Waste Management and Minimisation Plan be prepared for public consultation in 2025 in accordance with section 44 of the Waste Minimisation Act 2008; and

5. Notes that the Nelson Tasman Joint Waste Management and Minimisation Plan 2019 remains in effect until such time that both councils adopt a new version.

Stallard/Sanson Carried

Councillor Skinner asked for his vote against the motion to be recorded.

12. Cat Bylaw

Document number R28419, agenda pages 51 - 57 refer.

Group Manager Environmental Management, Mandy Bishop, Environmental Programmes Adviser Richard Frizzel, and Team Leader Biodiversity and Biosecurity, Phillip Cochrane, took the report as read noting minor editorial changes.

Ms Bishop answered questions on aligning with Tasman District Council and including desexing and microchipping in the Bylaw, advising it was important the draft bylaw consider comprehensive options for the community to comment on.

Attendance: His Worship the Mayor Hon Dr Smith left the meeting at 12.37p.m. at which time Deputy Mayor O’Neill-Stevens assumed the Chair.

Councillor Sanson, seconded by Councillor Paki Paki, moved an amended officer’s motion to specifically include considering desexing and microchipping in the Cat Management Bylaw.

The meeting adjourned at 12.40p.m. and resumed at 1.38p.m. at which time His Worship the Mayor resumed the Chair.

Resolved CL/2024/059

That the Council

1. Receives the report Cat Bylaw (R28419); and

2. Agrees to commence establishing a Cat Management Bylaw which considers desexing and microchipping.

The motion was put and a division was called:

For

Cr Smith (Chairperson)

Cr Anderson

Cr Benge

Cr Brand

Cr Courtney

Cr Hodgson

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rainey

Cr Rollo

Cr Sanson

Cr Stallard

Against

Cr Skinner

Abstained/Interest

The motion was carried 12 - 1.

Sanson/Paki Paki Carried

13. August 2022 Extreme Weather Event Recovery - Quarterly Update

Document number R28318, agenda pages 58 - 67 refer.

Deputy Chief Executive/Group Manager Infrastructure, Alec Louverdis, took the report as read and answered questions on the progress of funding from NZTA Waka Kotahi.

Resolved CL/2024/060

That the Council

1. Receives the report August 2022 Extreme Weather Event Recovery - Quarterly Update (R28318) and its attachment (1590798627-1086); and

2. Agrees that the August 2022 Extreme Weather Event Quarterly Recovery updates to Council be replaced by and reported through the six monthly Infrastructure updates to Council.

His Worship the Mayor/Anderson Carried

14. Exclusion of the Public

Resolved CL/2024/061

That the Council

1. Excludes the public from the following parts of the proceedings of this meeting.

Paki Paki/Skinner Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 7 March 2024	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
2	Proposed Inner City Land Purchase and Sale	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Regulatory services	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 2.05p.m. and resumed in public session at 3.45p.m.

Karakia Whakamutanga

15. Restatements

It was resolved while the public was excluded:

Recommendation from Committees

1.1 Joint Nelson Tasman Regional Transport Committee – 20 March 2024

1. Approves terminating the Stoke On Demand service as part of the Public Transport contract effective as soon as practicably possible; and

2. Approves a permanent route change to Route 3 to specifically exclude the use of Toi Toi Street; and

3. Notes that officers will undertake the necessary communications to advise Nelson residents of these changes;

4. Agrees the decision be made publicly available.

3	Proposed Inner City Land Purchase and Sale
	Agrees that the report R28424, its attachments and decision remain confidential at this time.

3	Regulatory services
	Agrees that Report (R28454) and the decision remain confidential at this time to enable Council to negotiate without prejudice or disadvantage.

There being no further business the meeting ended at 3.45p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Nelson City Council Minutes - 11 April 2024

Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 11 April 2024, commencing at 1.05p.m.

Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, R O'Neill-Stevens (Deputy Mayor), P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Acting Group Manager Environmental Management (M Joubert), Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)

Apology: An apology was received from Councillor K Paki Paki

Karakia and Mihi Timatanga

1. Apologies

Resolved CL/2024/067

That the Council

1. Receives and accepts an apology from Councillor K Paki Paki.

Courtney/Hodgson Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Bridge to Better Project Concept Approval

Document number R28455, agenda pages 4 - 26 refer.

Deputy Chief Executive/Group Manager Infrastructure, Alec Louverdis, and Manager Community Engagement, Paul Shattock, took the report as read.

His Worship the Mayor Hon Dr Smith spoke about the level of excitement and expectation raised by the project and opportunities to open up revitalisation of the city.

Attendance: Councillor O’Neill-Stevens joined the meeting at 1.11p.m.

Mr Shattock answered questions about stakeholder engagement with businesses, landowners, iwi as well as with accessible and interest groups like Blind Low Vision and Bicycle Nelson Bays. Combined results (with the exception of iwi who were consulted separately) had 64 responses with 57% wanting a two way road layout and 43% a one way.

Attendance: Councillor O’Neill-Stevens left the meeting at 1.15p.m. and returned at 1.21p.m.

Mr Louverdis answered questions on the cost to change a two way carriageway to a one way in future, and vice versa.

Boffa Miskell Consultant, Alan Gray, and Ableys Consultant, Jeanette Ward, answered questions on traffic management for the two options, noting there was no substantial cost difference.

Mayor Smith proposed presenting the two options in principle and following members’ debate the Chief Executive asked each member for their preferred option, which was recorded and informed the final motion.

2. Approves in principle either

a one-way street layout on Bridge Street from Rutherford Street to Collingwood Street, that will allow the Bridge to Better project developed design to proceed and then, subject to the outcome Deliberations of the Long Term Plan, detailed design

a two- way street layout on Bridge Street from Rutherford Street to Collingwood Street, that will allow the Bridge to Better project developed design to proceed and then, subject to the outcome Deliberations of the Long Term Plan, detailed design

Preferred option:

Option 1:One Way

Councillor Anderson

Councillor Sanson

Councillor Stallard

Councillor O'Neill-Stevens

Option 2:Two way

Councillor Benge

Councillor Brand

Councillor Courtney

Councillor Hodgson

Councillor Rainey

Councillor Rollo

Councillor Skinner

His Worship the Mayor Hon Dr Smith

His Worship the Mayor Hon Dr Smith, seconded by Councillor Sanson moved the officers’ recommendation with clause 2 to include the preferred option to retain a two way street layout.

Resolved CL/2024/068

That the Council

1. Receives the report Bridge to Better Project Concept Approval (R28455) and its attachments 336940202-11213 and 336940202-11214; and

2. Approves two-way street layout on Bridge Street from Rutherford Street to Collingwood Street, that will allow the Bridge to Better project developed design to proceed and then, subject to the outcome Deliberations of the Long Term Plan, detailed design; and

3. Notes that the results of community feedback sought during late April and early May 2024 will be reported to Council as part of the Long Term Plan Deliberations Report on funding decisions for the Bridge to Better project; and

4. Notes that the additional cost of parking, to offset any parking lost through the Bridge to Better project will be reported to Council through the Long Term Plan 2024-34 Deliberations report; and

5. Notes that future progress and budget reporting on the Bridge to Better Project will be brought to Council via the Infrastructure 6 monthly report.

His Worship the Mayor/Sanson Carried

Karakia Whakamutanga

There being no further business the meeting ended at 2.21p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 7: Nelson Regional Development Agency - Half yearly report and Statement of Intent 2024-2027

Council

2 May 2024

Report Title: Nelson Regional Development Agency - Half yearly report and Statement of Intent 2024-2027

Report Author: Ailish Neyland - Policy Adviser

Report Authoriser: Nicky McDonald - Group Manager Strategy and Communications

Report Number: R28436

1. Purpose of Report

1.1 To consider and provide comment on the Nelson Regional Development Agency’s (NRDA’s) Statement of Intent (SOI) 2024-2027 in attachment one (839498445-18375).

1.2 To receive the NRDA’s half yearly report for the period from 1 July 2023 to 31 December 2023, in attachment two (839498445-18283).

2. Summary

2.1 The NRDA has provided its draft SOI 2024-2027 after receiving Council’s Statement of Expectations (SOE). The SOI outlines the NRDA’s strategic direction and performance indicators for the next three years. Staff assess the NRDA’s SOI as meeting the requirements of the Local Government Act 2002 (LGA) and telling an effective story in terms of the Agency’s purpose and strategic direction. Staff recommend Council notes the SOI meets its expectations.

2.2 The NRDA is also required to provide Council with a half yearly report outlining progress against the objectives and performance measures included in its SOI. The half yearly report is presented in this report for Council’s information.

3. Recommendation

That the Council

1. Receives the report Nelson Regional Development Agency - Half yearly report and Statement of Intent 2024-2027 (R28436) and its attachments (839498445-18375 and 839498445-18283); and

2. Notes the delivery of the Nelson Regional Development Agency’s Statement of Intent 2024-2027 (839498445-18375) as required under the Local Government Act 2002; and

3. Notes that the Nelson Regional Development Agency’s Statement of Intent meets Council’s expectations, as set out in its Letter of Expectations to the Agency dated 15 February 2024; and

4. Receives the Nelson Regional Development Agency’s half yearly report July – December 2023 (839498445-18283).

4. Background

4.1 The NRDA, as a Council Controlled Organisation, must submit a draft SOI indicating its proposed activities for the upcoming financial year. Schedule 8 of the LGA outlines the purpose and information that needs to be included, along with the process for approval.

4.2 The NRDA prepares a three-year SOI to allow for more certainty for the Agency’s long term planning. During the three years, the SOI must be updated annually. However, Council does not need to provide an annual Statement of Expectations unless it wishes to change the strategic direction substantially.

4.3 The NRDA is also required, under Section 66 of the LGA, to provide Council with a half yearly report outlining progress against the objectives and key performance indicators outlined in its SOI.

4.4 The NRDA Board Chair Sarah-Jane Weir and Chief Executive Fiona Wilson will attend the meeting to answer any questions about the draft SOI and half yearly report.

5. Discussion

SOI 2024-2027

Council’s Statement of Expectations

5.1 Council approved the matters to be included in the SOE at the 1 February 2024 Council meeting. The SOE provided the NRDA Board with Council’s high-level strategic direction and general expectations to help inform the content of the NRDA’s SOI 2024-2027.

Council’s SOE acknowledged the difficult economic environment that the NRDA is working in and the financial pressure this is putting on the Agency. With this context in mind, Council narrowed the expectations for the NRDA SOI to core activities which will have the greatest positive impact on the regional economy.

Content of NRDA’s SOI

5.2 The draft SOI provides a plan for the NRDA over the next three years reflecting, where appropriate, the matters in Council’s Statement of Expectations 2024-2027. The NRDA noted that, given the more concise narrative compared with the 2021-2024 SOI, the SOI should be read in conjunction with the Regional Economic Briefing.

5.3 The NRDA SOI 2024-2027 provides an updated strategic delivery framework with a new purpose statement “To accelerate economic growth, improving wealth and wellbeing for the people of Nelson Tasman”. The purpose statement is underpinned by the following three strategic streams:

5.5.1 Attracting resources and activity – have the investment, resources and attention required.

5.5.2 Capability building – develop the skills, mindsets and capability needed.

5.5.3 Collaborating to compete – be more nationally and globally competitive by getting more done together.

5.4 Other key matters of note in the SOI are listed below.

5.4.1 The projected budgets for 2024/25, 2025/26 and 2026/27 in Table 5.1 (page 15) include an inflationary adjustment. The funding to be provided by both Councils will be confirmed once the long term plans are adopted.

5.4.2 A reduction in the NRDA’s key performance measures compared with its SOI 2021-2024, from 28 to eight externally reported measures, to keep measures at a high level and to acknowledge the Agency’s financial constraints.

5.4.3 The NRDA notes that due to budget constraints, it does not intend to monitor its direct carbon footprint. However, it recognises climate change is a significant challenge for the future of the regional economy and will keep sustainability at the heart of the Agency’s activities.

5.4.4 The Agency will continue building on its momentum of key programmes, such as the Regional Business Partner Programme, and retaining a sector focus.

NRDA funding pressures and building long term financial sustainability

5.5 The NRDA notes that a combination of the end of the time-limited local body funding allocated to Project Kōkiri, changing central government priorities and constrained private sector funding, challenges the financial sustainability of the NRDA. The unequal local government contributions is another factor in the resourcing difficulties.

5.6 The NRDA indicates that although this will not change the direction of the NRDA’s priority workstreams, it will impact on its capacity to deliver. This means that some activities will no longer be delivered without additional funding. These activities include the Nelson Tasman Regeneration Plan 2021-2031 monitoring, review and update and the investment business case development. The NRDA also notes impacted activity in 2024-2027 in comparison to 2021-2024 reflective of these funding challenges in the areas of investment attraction, regional marketing and promotion campaigns, innovation programme support, new opportunity investigation, data and insights and major event support.

Half yearly report July to December 2023

5.7 A summary of the NRDA’s key activities and milestones outlined in the half yearly report against its key performance measures follows.

Economic Strategy

5.8 The NRDA issued the Quarterly Economic Monitor reports of regional indicators in August and November 2023. The quarterly updates supplement the annual economic profiling data that the NRDA produces.

5.9 The Briefing for Ministers, which highlighted regional priorities for Government partnership and investment, was reissued to the incoming Government following the General Election in October 2023.

Investment attraction and promotion

5.10 The regional investment proposition was delivered in July 2023, with presentations during the remainder of 2023 to promote the region as a place to invest and to encourage potential investors to visit the region.

5.11 The NRDA secured approximately $1.1 million in Equivalent Advertising Value in the half year reporting period through consumer media, international media and a winning bid to secure Australia’s Sunrise TV broadcast (Kaiteriteri).

Business and workforce development

5.12 Through the Regional Business Partner Programme, the NRDA has actively engaged 109 businesses in the period, plus a further 72 with light touch support as referrals to appropriate agencies. The programme’s Net Promoter Score is at +86 as at December 2023, reporting high value received from the service.

5.13 The NRDA continued the delivery of the Education to Employment programme, engaging all 12 high schools, over 120 businesses and organisations, in partnership with NMIT/Te Pūkenga.

Organisational management and performance

5.14 Work continued to grow the Nelson Tasman Visitor Sector Partner Programme. As at December 2023, $100,000 of private sector funding had been secured.

Performance against key performance measures

5.15 Of the 35 performance measures in the NRDA’s SOI 2021-2024, 33 are reported as “on track” against their targets. Two targets are at risk of not being met and these are outlined below.

5.15.1 Number of unique visitors to nelsontasman.nz increases 5% on previous year. Page view numbers totalled 376,768 for the six month period, below target compared to a 826,612 total for the previous 12 months. Unique users are expected to improve in 2024 with the Autumn campaign.

5.15.2 80 events held at the Mahitahi Colab with 2500 total attendees (COVID-19 permitting). Increased tenancy of the Colab has further restricted capacity for events. Twenty-five events during the six months hosted 745 partner attendees.

6. Options

Option 1: Note the NRDA’s updated SOI meets Council’s expectations (recommended)
Advantages	· Gives clarity to the NRDA and Council on the direction and priorities for the NRDA from 2024 through to 2027.
Risks and Disadvantages	· None obvious.
Option 2: Instruct staff to provide comments to the NRDA on its SOI
Advantages	· The NRDA will have the opportunity to make changes to the draft SOI to reflect Council’s feedback.
Risks and Disadvantages	· None obvious.

7. Conclusion

7.1 Staff assess the NRDA’s SOI as meeting the requirements of the Local Government Act 2002 and that it tells an effective story in terms of the Agency’s purpose and strategic direction. Staff recommend Council notes the SOI meets its expectations.

8. Next Steps

8.1 The NRDA’s SOI 2024-2027 will be finalised and adopted by the NRDA Board and published on Council’s website.

Attachments

Attachment 1: 839498445-18375 - Draft Nelson Regional Development Agency Statement of Intent 2024-2027 ⇩

Attachment 2: 839498445-18283 - Nelson Regional Development Agency Half yearly report for 1 July to 31 December 2023 ⇩

Important considerations for decision making

Fit with Purpose of Local Government

Section 64 of the Local Government Act requires the adoption of a Statement of Intent for every Council Controlled Organisation.

Consistency with Community Outcomes and Council Policy

The recommendation supports the following community outcomes:

• Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.

• Our region is supported by an innovative and sustainable economy.

Risk

The recommendation is low risk as the NRDA’s draft SOI is not changing the direction of its priority workstreams, however it does note that some activities will no longer be delivered unless additional targeted funding is found.

Financial impact

The operation of the NRDA is a budgeted activity for Council.

Degree of significance and level of engagement

This matter is of low significance as it is assessed as complying with its legislative requirements and telling an effective narrative in terms of Agency purpose and direction for the next three years. Therefore, no engagement with the public has been or will be undertaken.

Climate Impact

The recommendation in this report will have no impact on the ability of Council to proactively respond to the impacts of climate change now or into the future.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

The preparation of a draft SOI and delivery of the half yearly report is a requirement of Schedule 8 of the Local Government Act 2002.

Delegations

This is a matter for Council.

Item 8: Draft Statement of Intent 2024/25 - Nelson Marina

Council

2 May 2024

Report Title: Draft Statement of Intent 2024/25 - Nelson Marina

Report Author: Martin Croft - Strategic Adviser Community Services

Report Authoriser: Andrew White - Group Manager Community Services

Report Number: R28300

1. Purpose of Report

1.1 To seek the Council’s comments on the Nelson Marina inaugural draft Statement of Intent (SOI) 2024/2025.

2. Summary

2.1 The Nelson Marina has provided a draft SOI for the period 2024-2025.

3. Recommendation

That the Council

1. Receives the report Draft Statement of Intent 2024/25 - Nelson Marina (R28300) and its attachment (1511110536-1028); and

2. Notes the delivery of the Draft Nelson Marina Statement of Intent 2024/2025 as required under the Local Government Act 2002; and

3. Notes the Nelson Marina Draft Statement of Intent meets Council’s expectations dated 16 February 2024.

4. Background

4.1 The Nelson Marina is a marina and boat yard operation owned by Nelson City Council and managed by Nelson Marina Management Limited on Council’s behalf.

4.2 Nelson Marina Management Limited is a Management Council Controlled Organisation under section 6 of the Local Government Act (LGA) 2002.

4.3 Under the LGA 2002, the Nelson Marina is required to complete a draft Statement of Intent (SOI) on an annual basis no later than 1 March each year. However, due to a delay in receiving expectations from Council, and uncertainty over the operation in the next financial year, an extension of one month was provided to the Nelson Marina Board (the Board).

4.4 Schedule 8 (Clause 4) of the Local Government Act 2002 states that the shareholding local authority may extend deadlines for a period not exceeding one month.

4.5 The draft Nelson Marina SOI was received on 28 March 2024

4.6 Council has an opportunity to provide comments to the Board on the draft SOI within two months of this date. The Board then has until 30 June to deliver the final SOI to Council.

4.7 Schedule 8 of the Local Government Act outlines the purpose of a SOI, what is to be included and how it is to be approved. The draft SOI, as supplied by the Board, is compliant.

4.8 A Statement of Expectations (SOE) was sent to the Board on 16 February 2024 to help guide it in the creation of the SOI. This is available on Council’s website at https://www.nelson.govt.nz/assets/Our-council/Downloads/Plans-strategies-policies/statement-of-expectations/2024/Nelson-Marina-Statement-of-Expectation-2024.pdf

4.9 Specific expectations in the SOE were:

4.9.1 Accounting: Prepare new accounts specific to the operational needs and governance oversight of the Nelson Marina including budget and cashflow analyses for the next five years.

4.9.2 Benchmarking: Analyse and benchmark the Nelson Marina’s pricing compared to other comparable New Zealand marinas and the future financial requirements for the Nelson Marina.

4.9.3 Financially sustainable and prudent Masterplan implementation: Plan and implement the Nelson Marina Masterplan as approved and directed by Council, including extending the implementation of the plan over a 30-year period.

4.9.4 Planning and reporting: Utilising performance reporting through the inclusion of quantifiable measures and SMART targets.

4.9.5 Good employer obligations: Detail in the SOI how the Nelson Marina meets its good employer obligations under the LGA 2002, particularly in relation to fair pay and equal employment opportunities.

4.9.6 Resilience: Include in the SOI a risk management plan which details risks/hazards, mitigation strategies, response and recovery plans including in relation to cyber-attacks, pandemics and natural hazards.

4.9.7 Governance: Include in the SOI reference to how the Board will identify and develop greater diversity and representation of diverse communities in future succession planning.

4.9.8 Risk: Include in the SOI a specific section on risk. This needs to address risks arising from the current operating environment, including inflation, increasing insurance costs, revenue impacts, and other risks that may be identified by the Board.

4.9.9 Assets and security: Include in the SOI, commentary on Nelson Marina assets and options for security for Council on its investment.

4.10 The Board has chosen to present a draft SOI for five years. This aims to show the strategic direction for the Trust in the medium term, although the draft SOI will continue to be reviewed and updated annually.

4.11 Nelson Marina Manager, Nigel Skeggs will attend the meeting to present information and answer questions.

5. Discussion

Draft Statement of Intent 2024/2025

5.1 The Nelson Marina strategic vision is - ‘Efficiently and effectively support marine recreation in Nelson and Tasman by providing marina, dry storage, hardstand and lift, casual launching, marina sports facilities, appropriate commercial services, and ancillary marine recreation services.’

5.2 The draft SOI is the first ever presented to Council from the Board.

5.3 The Board has set 14 performance measure targets.

5.4 The draft SOI has been checked for compliance with the statutory requirements and there are no matters to bring to the attention of the Council.

6. Options

6.1 The Council may decide to:

Option 1: Note the Nelson Marina Draft SOI 2024/2025 meets Council’s expectations
Advantages	· Gives clarity to the Board and Council on the direction for the period 2024/2025
Risks and Disadvantages	· None identified
Option 2: Provide comments to the Trust on its Draft SOI 2024/2025
Advantages	· The Board will have an opportunity to make changes to the draft SOI to reflect Council’s feedback.
Risks and Disadvantages	· If the Board does not address the comments provided by Council, the SOI will not meet Council’s expectations.

7. Conclusion

7.1 The Nelson Marina Board has submitted the draft SOI 2024/2025 as required by the Local Government Act.

7.2 Council has an opportunity to provide comments to the Board for consideration in drafting the final SOI.

8. Next Steps

8.1 Once the Nelson Marina Board has adopted the SOI, it will be published on the Council website.

Attachments

Attachment 1: 1511110536-1028 Draft SOI Nelson Marina 2024/2025 ⇩

Important considerations for decision making

Fit with Purpose of Local Government

The preparation of a draft SOI and delivery of the half yearly report is a requirement of Schedule 8 of the Local Government Act.

Consistency with Community Outcomes and Council Policy

The Nelson Marina contributes to the outcome ‘Our communities have access to a range of social, educational and recreational facilities and activities’.

Risk

There is a low risk that due to financial pressure in the year ahead, operations at the Nelson Marina will need to be adjusted accordingly.

Financial impact

The operation of the Nelson Marina is a budgeted activity for Council.

Degree of significance and level of engagement

This matter is of low significance and no further consultation is proposed.

Climate Impact

Climate impact is addressed through the strategic objective of sustainable performance.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

The preparation of a draft SOI and delivery of the half yearly report is a requirement of Schedule 8 of the Local Government Act.

Delegations

This is a matter for Council.

Item 9: Mayor's Report

Council

2 May 2024

Report Title: Mayor's Report

Report Author: Hon Dr Nick Smith - Mayor

Report Number: R28508

1. Purpose of Report

1.1 To consider bringing forward Opera in the Park from February 2026 to February 2025 so it occurs on an alternate year to the Adam Chamber Music Festival.

1.2 To consider allocating $20,000 of unbudgeted expenditure to fund a vulnerable housing assessment.

1.3 To refresh the governance structure including the establishment of two taskforces, the dissolution of the Elma Turner Library Reopening Taskforce and the appointment of an Atawhai Liaison Councillor.

1.4 To provide an update on spending from the Mayoral Discretionary Fund.

2. Recommendation

That the Council

1. Receives the report Mayor's Report (R28508) and its attachments (1118544611-7717, 1118544611-7728 and 1118544611-7729); and

2. Approves bringing forward the Opera in the Park event from February 2026 to February 2025; and

3. Agrees to allocate $20,000 of unbudgeted expenditure to fund a vulnerable housing assessment, commencing in the 2023/24 financial year; and

4. Approves the establishment of a City Revitalisation Taskforce with the following membership:

• Deputy Mayor Rohan O'Neill-Stevens (Chair)

• Councillor Kahu Paki Paki (Deputy Chair)

• Councillors Trudie Brand, Pete Rainey, Aaron Stallard and Rachel Sanson with Mayor Nick Smith (ex officio); and

5. Approves the Terms of Reference for the City Revitalisation Taskforce (1118544611-7728); and

6. Approves the establishment of a Waterfront Redevelopment Taskforce with the following membership:

• Councillor Mel Courtney (Chair)

• Councillors Pete Rainey, Campbell Rollo and Tim Skinner with Mayor Nick Smith (ex officio) and a Port Nelson representative; and

7. Approves the Terms of Reference for the Waterfront Redevelopment Taskforce (1118544611-7729); and

9. Agrees to dissolve the Elma Turner Library Reopening Taskforce; and

10. Agrees to appoint Councillor James Hodgson as the Atawhai Liaison Councillor.

3. Discussion

Opera in the Park

3.1 It is proposed that Opera in the Park be brought forward from February 2026 to February 2025. A key reason for this proposal is so Opera in the Park features in alternate years to the Adam Chamber Music Festival, which is scheduled to run from 29 January to 7 February 2026.

3.2 This will retain its biennial timetable and ensure it occurs on alternate years to the Adam Chamber Music Festival. Opera in the Park has developed into a popular and much-treasured community event.

3.3 Opera in the Park was first delivered in Nelson in 1999 and has more recently been held on a biennial schedule in 2014, 2016, 2018, 2020. It was postponed by the Covid-19 pandemic in 2022 but was a huge success when it returned in 2023.

3.4 The advantage of these being biennial on an alternative basis is that these are complementary events held in late summer. It is better that they are not competing for ticket sales, sponsorship, public funding and media profile in the same years, and that we have the continuity of a major music festival every year.

3.5 I have received an email from Adam Chamber Music Festival Manager Sophie Kelly, writing on behalf of herself and the Nelson Music Festival Trust board, raising concern about the two events (both biennial), as currently scheduled, being now scheduled together. Previously the Adam Chamber Music Festival has been in 2013, 2015, 2017, 2019, 2022, 2024 (Attachment 1 1118544611-7717).

3.6 In her email, Sophie Kelly urges Council to reconsider the timing of Opera in the Park and suggests staggering it with the Adam Chamber Music Festival in alternate years.

3.7 Members of Council’s Events Team are engaging with contractors and sponsors and have advised it would be possible to deliver Opera in the Park on Saturday, 15 February 2025, at Trafalgar Park.

3.8 If Council agrees to bring forward the Opera in the Park event, the ratepayer funding, currently allocated to year 2 of the draft Long Term Plan 2024-34 (LTP) will need to be bough forward to year 1. The budget over the 10-year lifespan of the LTP will be unaffected by moving Opera in the Park to 2025 instead of 2026. There are still five Opera in the Park events within the 10 years of the plan.

3.9 It is important to note that Te Matatini is scheduled to be hosted in Nelson in February 2027. So, if Council moves Opera in the Park to 2025 and the biennial event is then subsequently held in 2027, the Events Team will be delivering and supporting two major events within a month of each other, as well as the usual Summer Events programme. The Events Team advise this will be challenging but is achievable.

3.10 Opera in the Park did not have a sponsor for more than a decade but secured New Zealand Sotheby’s International Realty for 2023 for a period of three events or six years. New Zealand Sotheby’s International Realty has confirmed its support for the event proceeding in 2025. Additional sponsorship of $5000 is still to be acquired.

3.11 I believe Opera in the Park is best maintained as a biennial event on alternate years to the Adam Chamber Music Festival. The event was biennial prior to Covid disruptions and, as part of restoring normality after this tumultuous period, we should keep to this timetable. This year is going to be quite challenging for businesses and households economically and Opera in the Park will be a welcome lift in early 2025.

Vulnerable Housing Assessment

3.12 We are making progress on addressing Nelson’s housing pressures with the work of the Community Housing Acceleration Taskforce delivering more affordable rentals through the community housing sector, the work with Kāinga Ora delivering more social housing and the significant changes proposed in Plan Change 29 to increase capacity and facilitate the development of more market housing in the city.

3.13 Important work is also being done in Nelson by the Housing First programme that I was involved in bringing to New Zealand from the US when I was Housing Minister. Other initiatives in Nelson that address the needs of our homeless are Whare Haumaru at The Male Room, opened in 2021 and the Vanguard Street eight-cabin village for transitional housing, opened in 2022.

3.14 I am concerned that, despite all this good work, we still have people falling through the cracks who are homeless and living rough in our city. This concern has been raised by Councillors on several occasions and considered collectively to be a high priority to address.

3.15 This issue is not unique to Nelson. I was shocked by the scale of homelessness in North America when I visited many towns and cities last November on a private trip – to the point where many central city areas were no longer used by other residents. I was advised by community leaders there that they regretted not addressing this issue before it reached this scale. Thankfully, the problem in New Zealand is a fraction of this but discussions with cities such as New Plymouth, Whanganui, Palmerston North and Hastings indicate this is a growing problem for many communities of our size.

3.16 Council’s role in helping to tackle this issue needs to be in identifying gaps in our services and facilitating solutions. We may need to make a joint approach with other councils to Government for support for any new initiatives.

3.17 Council has proposed in the draft Long Term Plan 2024-34 (LTP) to broaden the purpose of the Housing Reserve Fund to enable it to be used to provide vulnerable housing support. This funding is not a possibility until submissions are heard and the final LTP adopted.

3.18 I see it as a priority to start work on this issue as quickly as possible in this current financial year. Unbudgeted expenditure of $20,000 is required to enable an assessment of housing vulnerability and to develop possible steps Council could take to help reduce homelessness.

Governance Structure Refresh

3.19 As Council projects begin and end so, too, does the need for the associated governance oversight. With the full reopening of the Elma Turner Library, the governance oversight of the project to strengthen and repair the building has ended. On the flip slide, I propose the establishment of several taskforces to maintain the momentum from the City Revitalisation Summit held on 26 March 2024.

Elma Turner Library Reopening Taskforce

3.20 The Elma Turner Library reopened in full on 17 January 2024 after 19 months of disruption during strengthening work and repairs. The central Nelson library was closed in June 2022 after it was discovered that heavy ceiling tiles throughout the building posed an earthquake risk and the ceiling grid itself was in some parts of the building under 34% NBS (New Building Standard), meaning the building was earthquake prone.

3.21 Governance oversight of this project to repair and reopen the library was provided by the Elma Turner Library Reopening Taskforce, which was established on 10 November 2022. I was the Chair of the
Taskforce, which also included Councillors Kahu Paki Paki, Tim Skinner and Aaron Stallard. We were well supported by Council staff.

3.22 The final project was under budget by $220,000 at $2.49 million. The total forecasted amount to carry out strengthening work and reopen the library, including repairs to truss roof structures, was $2.71 million including a contingency of $582,000 of which $362,000 was used.

3.23 Following the completion of the project, the Elma Turner Library Reopening Taskforce held its final meeting on 18 April 2024 with a debrief and, as per the terms of reference, the Taskforce will now be dissolved as it is no longer required.

3.24 My thanks to the Taskforce members, staff and contractors for the successful completion of the project to repair and fully reopen Elma Turner Library.

New Taskforces

3.25 More than 150 people attended the City Revitalisation Summit, held at the Trafalgar Centre on 26 March 2024, including leaders from the business and arts sector, iwi, community and Council. This successful event generated many ideas and challenges on how we can revitalise our city and we now need a mechanism to identify those we wish to advance and progress them.

3.26 To provide governance oversight for projects that will play a part in the revitalisation of central Nelson, I propose the establishment of a City Revitalisation Taskforce, which will also provide governance oversight for the $78 million Bridge to Better project that is under way. This project is entering a phase where we need greater governance oversight through regular reporting on progress, budgets and community engagement to help ensure it is successfully delivered.

3.27 I also propose the establishment of a Waterfront Redevelopment Taskforce. Many people at the summit saw real advantages in better connecting the city to this beautiful waterfront area around Wakefield Quay and Haven Road and redeveloping the properties owned by Council in this area.

3.28 I was involved 20 years ago in establishing the Nelson 2000 Trust that successfully redeveloped a portion of this area resulting in The Styx/Guytons building, the reconstructed seawall, the Early Settlers Memorial and the public walkway to the powerhouse building.The new challenge is to redevelop the areas either side of this project.

3.29 It is proposed that we would invite Port Nelson to have a representative on this Taskforce to help us redevelop this area a co-ordinated way. Council is working on a Memorandum of Understanding with Port Nelson to help us strengthen our city’s links with the sea.

3.30 I have indicated publicly that Council is open to community representatives, in a voluntary capacity, serving on the City Revitalisation and Waterfront Redevelopment taskforces. I have had some expressions of interest. I intend to consult with the taskforce Chairs and members once appointed before bringing any recommendations through my Mayor’s Report on whether community representatives will be appointed and, if so, who.

I have also had discussions with the What If Whakatū-Nelson group on the establishment of a taskforce to advance the ideas proposed at the summit that would be best led by the community. This taskforce would not be administered by Council but we would work together to co-ordinate initiatives. The membership of this taskforce and its terms of reference would be developed in consultation with Council. I have proposed two Councillors to serve on that taskforce.

3.31 The next step after the taskforces are established is for the many ideas that have come from the community on revitalisation of the city to be referred to one or more of these taskforces for consideration and prioritisation.

3.32 No decision has been made on the future of the Civic House Taskforce. Its terms of reference do not include consideration of the proposal presented at the summit on a combined library, community hub and civic office as it is currently limited to the issues associated with Civic House. We could revise these terms of reference, include this potential project in the newly established City Revitalisation Taskforce or establish a new Taskforce. Council officers are preparing a report on a way forward on this proposal for our Council meeting in August and any changes in taskforces will be considered alongside these in my Mayor’s Report for that meeting.

Atawhai Liaison Councillor

3.33 I opted when developing the governance structure for Council at the beginning of this term to establish liaison roles for the Tāhunanui and Nelson North communities. These have been communities that did not feel adequately connected with Council and facing a number of unique issues.

3.34 The purpose of these liaison Councillor roles has been to be a point of contact with Council for these communities, to engage in meetings on issues like the LTP or Tāhunanui Beach Contamination issue and to keep abreast of issues particularly relent to those areas. I thank Cr Campbell Rollo and Cr Aaron Stallard who have both been effective in these roles.

3.35 I have been approached by residents in Atawhai seeking a similar role for this community. The specific issues in this area of Nelson range from the growth pressures of the new hill subdivisions, the potential to enhance the community facilities and businesses around the 4 Square on the corner of Dodson Valley Road and Atawhai Drive and the ongoing community issues with State Highway 6 on noise, speed limits and safe access.

3.36 I am recommending the appointment of Cr James Hodgson as Atawhai liaison Councillor. He is a city ward Councillor, that includes this area, is on the Joint Regional Transport Committee that regularly discusses State Highway issues and will do a good job of better connecting Council with this area.

Mayoral Discretionary Fund

3.37 A total of $1035.97, including GST, has been paid from the Mayoral Discretionary Fund for Tuia rangatahi mentorship programme recipient Myah Lister to travel to a wānanga at Otorohanga, south of Hamilton, in March. I have also been mentoring Myah as part of the support offered by Nelson City Council.

3.38 Another payment of $2789.90 has been made from the Mayoral Discretionary Fund to cover the printing costs of the Make/Shift Spaces publication What If Whakatū-Nelson… that was distributed at the City Revitalisation Summit held on 26 March 2024. I said in my Mayor’s Report for the meeting on 4 April 2024 that I would cover the publication costs of this report, which documents dozens of ideas on how the community can contribute to the challenge ahead.

Sister City Coordinating Group

3.39 At its meeting on 1 May 2024 the Sister City coordination group is considering a proposal from Chair Gail Collingwood for the role to be replaced by an appointed Councillor with any recommendation for change to be actioned through the Mayor’s Report. If the Sister City Coordinating Group recommends change I will be supplementing this Mayor’s Report with an additional recommendation flowing from their meeting to ensure a smooth transition.

Attachments

Attachment 1: 1118544611-7717 Adam Chamber Music Festival query regarding Opera in the Park to Mayor Nick Smith ⇩

Attachment 2: 1118544611-7728 - City Revitalisation Taskforce - Terms of Reference 22Apr2024 ⇩

Attachment 3: 1118544611-7729 - Waterfront Redevelopment Taskforce - Terms of Reference 22Apr2024 ⇩

Important considerations for decision making

Fit with Purpose of Local Government

The recommendations in this report support the social and cultural wellbeing of the community through optimising the timing of a cultural event that will bring the community together and work to better understand housing vulnerability in Nelson. The recommendations on governance arrangements support robust decision making by Council and thus benefit all four wellbeings.

Consistency with Community Outcomes and Council Policy

The recommendations in this report support the following community outcomes:

Our communities are healthy, safe, inclusive and resilient;

Our communities have opportunities to celebrate and explore their heritage, identity and creativity;

Our communities have access to a range of social educational and recreational facilities and activities;

Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.

Risk

The recommendations in this report are low risk. The amount of unbudgeted expenditure for the vulnerable housing assessment is small and the funding for Opera in the Park is already allocated in a future year and being brought forward. The changes to governance arrangements are low risk as taskforces are not decision-making bodies and they provide opportunities for better decision making on priority issues.

Financial impact

The financial impact of the recommendations is low. Opera in the Park is scheduled to occur five times within the Long Term Plan 2024-34 and this will not change, just the timing.

Degree of significance and level of engagement

The matters covered in this report are of low significance and no community engagement is planned.

Climate Impact

The decisions to be taken in this report will not affect the ability of Council to proactively respond to the impacts of climate change now or in the future.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

Council has the general power to make the decisions in this report and does so under Section 12, the power of general competence and in line with Part 6, decision-making requirements.

Delegations

These are matters for Council.

Item 10: Change to delegations for Joint Nelson Tasman Regional Transport Committee and Joint Committee of Tasman District and Nelson City

Council

2 May 2024

Report Title: Change to delegations for Joint Nelson Tasman Regional Transport Committee and Joint Committee of Tasman District and Nelson City

Report Author: Margaret Parfitt - Manager - Transport and Solid Waste

Report Authoriser: Alec Louverdis - Deputy Chief Executive / Group Manager Infrastructure

Report Number: R28520

1. Purpose of Report

1.1 To seek changes to the delegations in the Terms of Reference for the Joint Committee of Tasman District (Joint Committee) and Nelson City and Joint Nelson Tasman Regional Transport Committee (Transport Committee). The changes recommended will result in the Transport Committee being required to recommend the adoption of two statutory plans to the Councils independently rather than to the Joint Committee of Nelson City and Tasman District Councils.

2. Summary

2.1 The Transport Committee is responsible for developing and consulting on the Joint Public Transport Plan and Joint Regional Land Transport Plan. In Nelson-Tasman, the Joint Public Transport Plan is embedded in the Joint Regional Transport Plan. In effect, they are one document.

2.2 At present, the delegations for the Joint Committee include approving the Joint Public Transport Plan and Joint Regional Land Transport Plan on the recommendation of the Transport Committee. However, during preparation for the hearing and deliberations report on these plans, it was identified that there was a conflict between the current delegations and the requirements of section 119 (4) of the Land Transport Management Act 2003. This section requires each council to adopt the Regional Public Transport Plan as this cannot be delegated to the Joint Committee, or to any other subordinate body.

2.3 This report proposes to address this conflict be removing the Joint Committee’s delegation to approve the Joint Public Transport Plan and Joint Regional Land Transport Plans. An associated change is proposed to the delegations for the Transport Committee. Instead, the plans will go to each council for adoption independently, subject to the other council also approving it.

2.4 Tasman District Council will be considering this delegation change at their 2 May 2024 meeting.

3. Recommendation

That the Council

2. Approves subject to the same approval by Tasman District Council,

a. the revised terms of reference for the Joint Committee of Tasman District and Nelson City contained in attachment 1833911234-1318; and

b. the revised terms of reference for the Joint Nelson Tasman Regional Transport Committee contained in attachment 1833911234-1319.

4. Background

4.1 The Transport Committee is responsible for developing and consulting on the Joint Public Transport Plan and Joint Regional Land Transport Plan. In Nelson-Tasman, the Joint Public Transport Plan is embedded in the Joint Regional Transport Plan. In effect, they are one document.

4.2 The Joint Regional Public Transport Plan outlines the public transport goals and services for the combined region. The Joint Regional Land Transport Plan outlines the goals the combined region has for the transport network, strategic priorities, and each agencies’ (New Zealand Transport Agency Waka Kotahi (NZTA), Nelson City Council and Tasman District Council) proposed transport programme for funding from the New Zealand Land Transport Fund – or from any other Crown source. These plans must be approved and then submitted to the NZTA before the agencies’ programmes can be considered for funding.

4.3 At present, the delegations for the Joint Committee include approving the Joint Regional Public Transport Plan and Joint Regional Land Transport Plan, on the recommendation of the Transport Committee. However, during preparation of the hearing and deliberations report on these plans, staff realised there was a conflict between the delegations and the requirements of section 119 (4) of the Land Transport Management Act 2003.

4.4 This section states:

A regional council (or a territorial authority to which the responsibility is transferred under the Local Government Act 2002) may not delegate the responsibility for adopting, varying, or renewing a regional public transport plan to a committee or other subordinate decision-making body, or a member or an officer of the council (or territorial authority, as the case may be), or any other person.

4.5 For the purposes of this section, regional council includes the Nelson City Council and the Tasman District Council (as Unitary Authorities). This section requires each Council to adopt the Regional Public Transport Plan. This cannot be delegated to the Joint Committee, as it is presently, or to any other subordinate decision making body.

5. Discussion

5.1 The current delegation in relation to the Joint Regional Public Transport Plan needs to change to reflect the decision making process outlined in the Land Transport Management Act 2003.

5.2 Staff are also recommending the delegations for the Joint Regional Land Transport Plan mirror these, so that the two plans can remain together and to ensure an efficient approval process.

6. Options

6.1 The Council must approve the changes to delegations in relation to the Joint Regional Public Transport Plan.

6.2 The are two options in relation to the associated Joint Regional Land Transport Plan, as outlined in the following table.

Option 1: Use same process for approving the Joint Regional Public Transport Plan and Joint Regional Land Transport Plan (Recommended option)
Advantages	· Ensures coherence between the two joint plans · More efficient, with single process for each council
Risks and Disadvantages	· There is some risk of the two councils seeking changes to the Joint Regional Land Transport Plan
Option 2: Separate plans and use a different adoption process for each plan – Joint Regional Public Transport Plan being approved individually by each council and the Joint Regional Land Transport Plan being approved by the Joint Committee
Advantages	· Minimises risk of the two councils seeking independently seeking changes to the Joint Regional Land Transport Plan
Risks and Disadvantages	· Separates approval process, risking lack of coherence. · Duplicates approval process

7. Conclusion

7.1 The Council must change the delegations for approving the Joint Regional Public Transport Plan. Staff recommend keeping the same process for both the Joint Regional Public Transport Plan and the Joint Regional Land Transport Plan.

7.2 As a result, proposed changes to the delegations for the Joint Committee and Transport Committee cover both plans.

8. Next Steps

8.1 The Joint Regional Public Transport Plan and the Joint Regional Land Transport Plan will be referred to each Council for approval in July 2024. After that, they are formally included for consideration in the National Land Transport Programme and NZTA funding. This funding is confirmed later in 2024.

Attachments

Attachment 1: 1833911234-1318 Joint Committee of Tasman District and Nelson City delegations - track changes ⇩

Attachment 2: 1833911234-1319 Joint Nelson Tasman Regional Transport Committee delegations - track changes ⇩

Important considerations for decision making

Fit with Purpose of Local Government

Adoption of the proposed changes to the Delegations Register assists Council in enabling democratic decision-making as efficiently and effectively as possible.

Consistency with Community Outcomes and Council Policy

Adoption of the proposed changes to the Delegations Register assists Council to achieve its community outcomes and policy goals, by providing clear direction regarding how the decision and activities of Council are implemented and managed. In particular adoption of the Register supports the community outcome “ Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement”.

Risk

The risks are outlined in the options analysis. The key risk associated with the proposal is providing for adoption the Joint Regional Land Transport Plan separately to each Council is that they will seek changes independently, slowing the process for final adoption. This risk was present in previous years but did not materialise.

As noted below in the ‘legal considerations’ section, the Councils can only reject and send back the draft Regional Land Transport Plan to the Joint Regional Transport Committee once. After it is re-submitted by the Joint Regional Transport Committee, each Council must approve and/or submit it to the New Zealand Transport Agency Waka Kotahi.

Financial impact

There are no financial or budgetary implications flowing from the decision sought in the report.

Degree of significance and level of engagement

This matter is of low significance because this decision is about how statutorily determined decision making authority is exercised. Therefore no engagement is proposed.

Climate Impact

No climate change considerations stem from the decisions sought in this report.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

The reasons for the changes proposed relate to a conflict between the delegations for the Joint Committee and the requirements of the Land Transport Management Act 2003 in relation to the Joint Public Transport Plan. This conflict is outlined above.

In relation to the adoption of the Joint Regional Land Transport Plan, the Councils can only approve the plans or send the plan back to the Transport Committee with comments. The Transport Committee must consider these comments and either amend the plan or provide additional information. They are not obliged to change the plan. The Councils must then either approve the Plan and submit it to NZTA Waka Kotahi, or simply submit it. Either way, the New Zealand Transport Agency Waka Kotahi must treat it as if it had been approved.

Both plans must be submitted to the New Zealand Transport Agency Waka Kotahi by August 2024.

Delegations

This is a matter for Council.

Item 11: Elected Members Reimbursement and Expenses Policy

Council

2 May 2024

Report Title: Elected Members Reimbursement and Expenses Policy

Report Author: Devorah Nicuarta-Smith - Manager Governance and Support Services

Report Authoriser: Nicky McDonald - Group Manager Strategy and Communications

Report Number: R28473

1. Purpose of Report

1.1 To present the updated Elected Members’ Reimbursement and Expenses Policy for adoption.

2. Summary

2.1 Recent changes to Council’s travel arrangements meant an update to the Policy was required. Further clarification points have also been added and the opportunity taken to include the criteria related to elected member training and development selection as an appendix to the Policy for easier reference.

3. Recommendation

That the Council

1. Receives the report Elected Members Reimbursement and Expenses Policy (R28473) and its attachments (1699391982-660 and 1699391982-660); and

2. Approves the Elected Members Reimbursement and Expenses Policy (1699391982-660); and

3. Notes that the updated policy will be made available on Council’s website.

4. Background

4.1 Council is required by the Remuneration Authority to have a policy relating to elected member reimbursement and expenses. The Policy is prepared according to the guidelines from the Office of the Auditor General regarding controlling sensitive expenditure, and the adopted version is publicly available via Council’s website.

4.2 The policy sets out the process for members to claim actual and reasonable expenses where this is provided for in the current Local Government Members’ Determination. The aim is to avoid unjustified expenditure and to provide for adequate documentation in the administration of the claims process. Claims must be adequately substantiated and linked to business purposes before approval.

5. Discussion

5.1 While the opportunity has been taken to improve the consistency of terminology and add clarification throughout the Policy, the primary updates have been made to section 9 of the Policy related to travel and training.

5.2 The updates have been made to better reflect existing requirements and current practice for elected member travel and training. They are also intended to provide better flow of information through the section including by indicating where more detailed information on a topic exists and may be found.

5.3 A ”clean” version of the updated Policy is shown at Attachment One (1699391982-660) for easy reading, and a version with tracking visible is shown at Attachment Two (1699391982-660) for quick reference of the changes.

5.4 The inclusion of the criteria for selection of training and development opportunities by an elected member as an appendix (where it has previously been a separate document) is to provide easier access to the information for members and the public.

5.5 The Policy is publicly available, and the adopted version will be published online, replacing the current version.

6. Options

6.1 Council must have a Policy outlining matters relating to reimbursement and expenses for members.

6.2 Council could choose not to adopt any of the changes in the updated Policy. Staff recommend that the amended policy be adopted as it provides greater clarity for members and the public.

7. Next Steps

7.1 If the Policy is adopted at this meeting, staff will publish the approved Policy on Council’s website and notify the Remuneration Authority that this has occurred.

Attachments

Attachment 1: 1699391982-660 Members' Reimbursement and Expenses Policy - DRAFT as at 2 April 2024 - clean ⇩

Attachment 2: 1699391982-660 Members' Reimbursement and Expenses Policy - DRAFT as at 2 April 2024 - tracked changes showing ⇩

Important considerations for decision making

Fit with Purpose of Local Government

This report supports democratic decision making and transparency in that it presents a policy required by the Remuneration Authority and intended to provide information and guidance for elected members on matters relating to their reimbursement and expenses.

Consistency with Community Outcomes and Council Policy

The recommendations of this report best align with the following community outcome:

Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.

Risk

The proposed updates to the Policy are intended to reduce risk of any process weaknesses by providing increased clarity on processes and responsibilities in relation to reimbursement and expenses for members, helping to ensure that best practice is followed and transparency maintained in relation to members’ expenditure.

Financial impact

There is no direct financial impact from the contents of this report.

Degree of significance and level of engagement

This matter is of low significance because it is a procedural matter

Climate Impact

There is no direct climate impact from the contents of this report.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

This Policy is a requirement of the Remuneration Authority, which like Council itself is established and given its powers by the Local Government Act 2002.

Delegations

Council is responsible for decision making on this Policy related to elected member reimbursement and expenses.