Agenda of Council - Thursday, 9 November 2023

Nelson City Council

9 November 2023

Page No.

Karakia and Mihi Timatanga

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 The Regional Community Development Agency Establishment Group

Leigh Manson Project Lead, from the Regional Community Development Agency Establishment Group, will speak about the work being done to establish this new agency.

5. Confirmation of Minutes

5.1 19 October 2023 11 - 30

Document number M20318

Recommendation

That the Council

1. Confirms the minutes of the meeting of the Council, held on 19 October 2023, as a true and correct record.

5.2 26 October 2023 31 - 36

Document number M20333

Recommendation

That the Council

1. Confirms the minutes of the meeting of the Council, held on 26 October 2023, as a true and correct record.

6. Recommendations from Committees 37 - 114

6.1 Nelson Tasman Regional Landfill Business Unit Meeting – 18 August 2023

6.1.1 Nelson Tasman Regional Landfill Business Unit Annual Report 2022/2023

That the Nelson City Council and Tasman District Councils

1. Receives the Nelson Tasman Regional Landfill Business Unit Annual Report 2022/23 (1995708647-51) and its attachments (749984575-1082).

Attachment 1: 1995708647-51 NTRLBU Annual Report 2022-2023

Attachment 2: 749984575-1082 - NTRLBU Draft Annual Financial Statements 2023

6.2 Nelson Regional Sewerage Business Unit Meeting – 1 September 2023

6.2.1 Nelson Regional Sewerage Business Unit Annual Report 2022/23 Summary

That the Nelson City Council and Tasman District Council

1. Receives the Nelson Regional Sewerage Business Unit Annual Report 2022/23 (1080325921-570) and Financial Statements (1080325921-577).

Attachment 3: 1080325921-570 - NRSBU Annual Report 2022-23

Attachment 4: 1080325921-577 - NRSBU Annual Financial Statements 2022-23

6.3 Saxton Field Committee – 7 November 2023

6.3.1 Draft Saxton Field Activity Management Plan 2024-34

This recommendation is in Draft at the time of printing the Agenda.

That the Nelson City Council and Tasman District Councils

1. Approve the draft Saxton Field Activity Management Plan 2024-34 (NDOCS-196698121-297) as the version to inform the development of the Long Term Plan 2024-2034 for Nelson City Council and Tasman District Council.

Attachment 5: 196698121-297 - Draft Saxton Field Activity Management Plan 2024 (Circulated separately)

7. Mayor's Report

A verbal update will be provided.

8. Nelson Centre of Musical Arts Strategic Presentation

Jan Trayes, Chair of the Nelson Centre of Musical Arts Board; James Donaldson, Director of the Nelson Centre of Musical Arts; Jessica St. Germain, Funding and Development Manager; and Myles Payne, Education Manager, will give a presentation to Council.

9. Nelson Regional Development Agency Annual Report 2022-23 115 - 171

Document number R27941

Recommendation

That the Council

1. Receives the report Nelson Regional Development Agency Annual Report 2022-23 (R27941) and its attachment (839498445-16866); and

2. Notes the receipt of the Nelson Regional Development Agency’s Annual Report 2022-23 (839498445-16866) as required under the Local Government Act 2002.

10. Right Tree Right Place Taskforce Recommendations 172 - 393

Document number R28013

Recommendation

That the Council

1. Receives the report Right Tree Right Place Taskforce Recommendations (R28013) and its attachments (1833911234-251 and 1833911234-252); and

2. Adopts the Right Tree Right Place Taskforce Recommendations as set out in full in the Right Tree Right Place Taskforce Report (Attachment 1 1833911234-251) and summarised in Summary of Right Tree Right Place Taskforce Recommendations (Attachment 2 1833911234-252) for consultation through the Long Term Plan 2024-34; and

3. Notes that whilst a Forestry Activity Management Plan will not be produced for Council approval to guide the 2024-34 Long Term Plan, budgets will be included in the 2024-34 Long Term Plan (with a focus on the first three years) to give effect to the broader outcomes of the Right Tree Right Place Taskforce recommendations; and

4. Notes that the Right Tree Right Place Taskforce recommendations represent a significant change in direction for Council with respect to its commercial forestry that will require time for officers to work through and that in the interim officers and Council’s contracted commercial forestry manager will continue to monitor the commercial estate and undertake essential forestry operations as required.

11. Nelson Biodiversity Forum membership 394 - 428

Document number R28067

Recommendation

That the Council

1. Receives the report Nelson Biodiversity Forum membership (R28067) and its attachments (596364813-8039) and (596364813-9162); and

2. Approves Council as a signatory member of the Nelson Biodiversity Forum.

12. Biosecurity Annual Report 2022/23 & Operational Plan 2023/24 429 - 495

Document number R28066

Recommendation

That the Council

1. Receives the report Biosecurity Annual Report 2022/23 & Operational Plan 2023/24 (R28066) and its attachments (596364813-9167 and 596364813-9168); and

2. Approves the Operational Plan 2023/24 (596364813-9168) for the Tasman Nelson Regional Pest Management Plan.

13. National Policy Statement - Urban Development annual monitoring report 2022/2023 496 - 518

Document number R28038

Recommendation

That the Council

1. Receives the report National Policy Statement - Urban Development annual monitoring report 2022/2023 (R28038) and its attachment (336940202-7807); and

2. Approves publishing the report National Policy Statement on Urban Development, Nelson-Tasman Joint Monitoring Report, June 2023 (336940202-7807) on the Council’s website.

14. Residents' Survey 2022/23 519 - 566

Document number R27937

Recommendation

That the Council

1. Receives the report Residents' Survey 2022/23 (R27937) and its attachment (1224871364-335); and

2. Notes that the results of the Residents’ Survey 2022/23 will be made available to the public on the Council website.

15. Draft 2024-2054 Infrastructure Strategy 567 - 572

Document number R27901

Recommendation

That the Council

1. Receives the report Draft 2024-2054 Infrastructure Strategy (R27901) and its attachment (1530519604-11301); and

2. Approves the Draft 2024-2054 Infrastructure Strategy (1530519604-11301) as the version to inform the Long Term Plan 2024-2034 and all relevant Activity Management Plans; and

3. Notes that the Draft 2024-2054 Infrastructure Strategy (1530519604-11301) will be updated, and the final version will be approved by Council after the adoption of the Long Term Plan 2024-2034.

16. Draft Community Partnerships Activity Management Plan 2024 - 2034 573 - 578

Document number R27927

Recommendation

That the Council

1. Receives the report Draft Community Partnerships Activity Management Plan 2024 - 2034 (R27927) and its attachment (636019211-1680); and

2. Approves the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the financial tables in the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) are subject to change as draft budgets are developed; and

4. Notes that the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1682) will be updated and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034.

17. Draft Parks and Facilities Activity Management Plan 2024-2034 579 - 587

Document number R27900

Recommendation

That the Council

1. Receives the report Draft Parks and Facilities Activity Management Plan 2024-2034 (R27900) and its attachment (196698121-52613); and

2. Approves the Draft Parks and Facilities Activity Management Plan 2024-2034 (196698121-52613) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the Draft Parks and Facilities Activity Management Plan 2024-2034 (196698121-52613) will be updated and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034.

18. Draft Property Activity Management Plan 2024-2034 588 - 594

Document number R28068

Recommendation

That the Council

1. Receives the report Draft Property Activity Management Plan 2024-2034 (R28068) and its attachment (714127617-20137); and

2. Approves the Draft Property Activity Management Plan 2024-2034 (714127617-20137) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the Draft Property Activity Management Plan 2024-2034 (714127617-20137)will be updated and the final Property Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034.

Confidential Business

19. Exclusion of the Public

Recommendation

That the Council

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Sarah Holman, consultant, remain after the public has been excluded, for Item 5 of the Confidential agenda (Brook Valley Holiday Park - Approval of Lessee), as she has knowledge relating to the Holiday Park that will assist the meeting.

Recommendation

That the Council

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 19 October 2023	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	City of Nelson Civic Trust - Trustee Appointments	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
3	Nelson Regional Development Agency - Board remuneration	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Appointment of non-elected District Licensing Committee members	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
5	Brook Valley Holiday Park - Approval of Lessee	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Housing Reserve	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Karakia Whakamutanga

Nelson City Council Minutes - 19 October 2023

Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 19 October 2023, commencing at 9.00a.m.

Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, Councillor R O'Neill-Stevens (Deputy Mayor), K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) Team Leader Governance (R Byrne) and Governance Adviser (H Wagener)

Apologies : Nil

Karakia and Mihi Timatanga

1. Apologies

Apologies
Resolved CL/2023/219
	*That the Council* 1. Receives and accepts the apologies from His Worship the Mayor Hon Dr Smith for early departure.
Hodgson/Sanson Carried

2. Confirmation of Order of Business

His Worship the Mayor Hon Dr Smith advised that the order of business would be adjusted to accommodate Confidential Agenda Item 3- August 2022 Extreme Weather Event Recovery - General Update and Central Government Recovery Support Package as the first substantive item on the Agenda.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1. Nelson Attendance Services - Tāpitomata - The Issue of Absenteeism within Nelson Education Facilities.

Attendance Service Manager, Mike Foster from Nelson Attendance Services – Tāpitomata, spoke about the issue of absenteeism in Nelson Education Facilities and answered questions on strengthening alternative education options and poverty as a cause of absenteeism.

4.2. Nelson Tasman Climate Forum - Greenhouse Gas Emissions Reduction

Joanna Santa Barbara and Lindsay Wood from the Nelson Tasman Climate Forum spoke to a PowerPoint presentation about greenhouse gas emissions reduction (tabled 1982984479-6671).

Attachments

1 1982984479-6671 Nelson Tasman Climate Forum presentation

4.3 Harry Pearson - Public Perception and Expectations of Council and Councillors

Harry Pearson spoke about public perception and expectations of Council and Councillors.

5 Exclusion of the Public

Emma Moran of DLA Piper was in attendance for Item 3 of the Confidential Agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved CL/2023/220

That the Council

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Emma Moran of DLA Piper remain after the public has been excluded, for Item 3 of the Confidential agenda (August 2022 Extreme Weather Event Recovery - General Update and Central Government Recovery Support Package), as she has knowledge relating to this issue that will assist the meeting.

His Worship the Mayor/Courtney Carried

Exclusion of the Public
Resolved CL/2023/221
	That the Council 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
His Worship the Mayor/Courtney Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
3	August 2022 Extreme Weather Event Recovery - General Update and Central Government Recovery Support Package	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

August 2022 Extreme Weather Event Recovery - General Update and Central Government Recovery Support Package

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(g)

To maintain legal professional privilege

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 9.47a.m. and resumed in public session at 1.27p.m.

6. Confirmation of Minutes (Agenda Item 5)

6.1 14 September 2023

Document number M20289, agenda pages 13 - 28 refer.

Resolved CL/2023/222

That the Council

1. Confirms the minutes of the meeting of the Council, held on 14 September 2023, as a true and correct record.

His Worship the Mayor/Benge Carried

7. Recommendations from Committees (Agenda Item 6)

7.1 Audit, Risk and Finance Committee - 15 September 2023

7.1.1 Carry Forwards 2022/23

Resolved CL/2023/223

That the Council

1. Approves the carry forward of $8.2 million–$8.1 million to 2023/24 and $143,000 to 2024/25; and

2. Notes that this is in addition to the carry forward of $21.9 million approved during the Annual Plan 2023/24 process, taking the total carry forward to $30.1 million of which $27 million is for the 2023/24 year and $3.1 million is for the 2024/25 year; and

3. Notes the total savings and reallocations in 2022/23 capital expenditure of $2.6 million; and

4. Notes that the total 2023/24 capital budget (including staff costs and work on attending to the slips originating on Council land and excluding consolidations, vested assets, scope adjustment and other August 2022 flood recovery budgets) will be adjusted by these resolutions from a total of $85.7 million to a total of $93.7 million; and

5. Approves the carry forward of $447,000 unspent operating budget to 2023/24.

Courtney/O'Neill-Stevens Carried

7.1.2 Review of Health and Safety Governance Charter

Resolved CL/2023/224

That the Council

1. Approves the revised Health and Safety Governance Charter (855153265-4133).

Courtney/Sanson Carried

8. Mayor's Report (Agenda Item 7)

Document number R28055, agenda pages 29 - 32 refer.

His Worship the Mayor Hon Dr Nick Smith took his report as read.

A one-minute silence was held in remembrance of the passing of former Nelson City Councillor Bob Straight.

Resolved CL/2023/225

That the Council

1. Receives the report Mayor's Report (R28055); and

2. Acknowledges with a minute’s silence the death of former Nelson City Councillor Bob Straight; and

3. Acknowledges 10 years of service by Councillor Tim Skinner; and

4. Acknowledges 25 years of service by Group Manager Infrastructure and Deputy Chief Executive Alec Louverdis; and

5. Delegates to Councillors Aaron Stallard, Matthew Benge, Mel Courtney, Rachel Sanson and His Worship the Mayor Nick Smith approval of Council’s submission to Parliament’s Environment select committee on the Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding.

His Worship the Mayor/O'Neill-Stevens Carried

The meeting adjourned at 1.27 p.m. at which time His Worship the Mayor Hon Dr Smith left the meeting.

The meeting reconvened at 2.20p.m. at which time Deputy Mayor R O’Neill-Stevens assumed the Chair.

9. City Centre Playspace (Agenda Item 8)

Document number R27935, agenda pages 33 - 50 refer.

Group Manager Environmental Management, Mandy Bishop and Strategic Housing Adviser, Lisa Gibellini took the report as read and answered questions on the terms of reference of the City Centre Playspace Taskforce in terms of the activation of the central business district, the location and accessibility of the recommended option as a destination playspace, the proximity of toilets and cafes and the development of an engagement process with children’s caregivers and users of the playspace.

Extension of Meeting Time
Resolved CL/2023/226
	*That the Council* *Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.*
Rollo/Skinner Carried

Resolved CL/2023/227

That the Council

1. Receives the report City Centre Playspace (R27935) and its attachment (336940202-7652); and

2. Approves the location of the city centre playspace as being in Rutherford Park; and

3. Notes that following site selection, the City Centre Playspace Taskforce will consider engagement options to seek the views of iwi and the community on the potential design and equipment features of the playspace.

Hodgson/Skinner Carried

10. Stoke Library Building Compliance Upgrade - bring forward budget from 2024/25 (Agenda Item 9)

Document number R28012, agenda pages 51 - 57 refer.

Group Manager Corporate Services, Nikki Harrison and Manager Property Services, Rebecca Van Orden took the report as read and answered questions on the time restrictions of the current resource consent.

Resolved CL/2023/228

That the Council

1. Receives the report Stoke Library Building Compliance Upgrade - bring forward budget from 2024/25 (R28012); and

2. Approves the Stoke Library Building Improvements budget of $581,229 allowed for in the 2021-31 Long Term Plan in 2024/25 to be brought forward to the current year 2023/24 to enable the following necessary upgrade work to be completed:

a. Roof leak remediation

b. Skylight alteration

c. Roof cladding renewal to main roof.

Rollo/Skinner Carried

The meeting was adjourned from 3.14 p.m. until 3.21 p.m.

11. New Zealand Cricket - Exemption to Saxton Field Management Plan Sponsorship Policy (Agenda Item 10)

Document number R27952, agenda pages 58 - 65 refer.

Group Manager Community Services, Andrew White and Principal Parks and Facilities Activity Planner, Andrew Petheram, took the report as read and answered questions on possible amendment of the Saxton Field Management Plan, the details of the sponsorship and the proposed advertising of alcohol, the setting of precedent and the expected financial benefit to Nelson of the event, the financial contribution made by Nelson City Council to secure the event and the anticipated effect if the exemption was not granted.

The meeting was adjourned from 3.42 p.m. until 3.43 p.m. at which time Central Districts Cricket representative, Jock Sutherland answered questions on the hosting and sponsorship of the event.

Moved by Councillor Skinner, seconded by Councillor Rollo.

Motion

That the Council

1. Receives the report New Zealand Cricket - Exemption to Saxton Field Management Plan Sponsorship Policy (R27952); and

2. Notes Asahi Beverages NZ as a major sponsor of the three games of international cricket at Saxton Field on:

- 20 December 2023

- 22 March 2024

- 24 March 2024; and

3. Approves, subject to the approval of Tasman District Council, an exemption to clause 4.8.2.3 of the Saxton Field Reserve Management Plan to allow alcohol advertising at the three international cricket events at Saxton Field; and

4. Notes under section 80 of the Local Government Act 2022, that the decision to allow alcohol advertising at the international cricket events at Saxton Field:

a. is inconsistent with the alcohol policy in the Saxton Field Reserve Management Plan, which states that the advertising of alcohol shall not be permitted on Saxton Field, apart from price and product schedules at point of sale; and

The motion was put and a division was called:

For

Cr Benge

Cr Brand

Cr Hodgson

Cr Rollo

Cr Skinner

Against

Cr Anderson

Cr Courtney

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rainey

Cr Sanson

Cr Stallard

Abstained/Interest

The motion was lost 5 - 7.

b. that the reason for this inconsistency is that the Councils need to allow a key sponsor to advertise alcohol at the venue during the events; and

c. that Council does not intend to amend the Saxton Field Reserve Management Plan at this time to accommodate the decisions.

Councillor Paki Paki, seconded by Councillor Courtney, moved a motion to progress the item.

Resolved CL/2023/229

That the Council

1. Request staff engage with Central Districts Cricket on alternative options to retain the international cricket matches.

Paki Paki/Courtney Carried

12. Schedule of Meetings 2024 (Agenda Item 16)

Document number R27986, agenda pages 116 - 131 refer.

Group Manager Strategy and Communications, Nicky McDonald and Team Leader Governance, Robyn Byrne took the report as read.

Resolved CL/2023/230

That the Council

1. Receives the report Schedule of Meetings 2024 (R27986) and its attachment (1982984479-6639); and

2. Adopts the schedule of meetings for the 2024 calendar year as set out in Attachment 1 (1982984479-6639).

Brand/Sanson Carried

13. Draft Policy on Remission and Postponement of Rates on Māori Freehold Land, Draft Rates Remission Policy and Draft Rates Postponement Policy for consultation (Agenda Item 11)

Document number R27938, agenda pages 66 - 89 refer.

Group Manager Corporate Services, Nikki Harrison and Principal Adviser - Annual and Long Term Planning, Susan Edwards took the report as read and answered questions on minor changes to clarify the Draft Rates Remission Policy.

Resolved CL/2023/231

That the Council

1. Receives the report Draft Policy on Remission and Postponement of Rates on Māori Freehold Land, Draft Rates Remission Policy and Draft Rates Postponement Policy for consultation (R27938) and its attachments (1852948764-263, 1852948764-264, 1852948764-265, ); and

2. Approves the amended Draft Policy on Remission and Postponement of Rates on Māori Freehold Land (1852948764-263) for public consultation in accordance with sections 102, 108, 82 and 82A of the Local Government Act 2002: and

3. Approves the amended Draft Rates Remission Policy (1852948764-265) for public consultation in accordance with sections 102, 109, 82 and 82A of the Local Government Act 2002: and

4. Approves the Draft Rates Postponement Policy (1852948764-264) for public consultation in accordance with sections 102, 110, 82 and 82A of the Local Government Act 2002: and

5. Agrees that the consultation on the following draft policies will occur at the same time as the Long Term Plan 2024-2034 consultation process:

i. Draft Policy on Remission and Postponement of Rates on Māori Freehold Land (1852948764-263); and

ii. Draft Rates Remission Policy (1852948764-265); and

iii. Draft Rates Postponement Policy (1852948764-264); and

6. Agrees that His Worship Mayor Hon Dr Smith and the Chief Executive be delegated authority to approve any minor amendments required to the following draft policies prior to them being made available for public consultation:

i. Draft Policy on Remission and Postponement of Rates on Māori Freehold Land (1852948764-263); and

ii. Draft Rates Remission Policy (1852948764-265); and

iii. Draft Rates Postponement Policy (1852948764-264).

Paki Paki/Stallard Carried

14. Approval to prepare a Reserves General Policies Management Plan (Agenda Item 12)

Document number R28027, agenda pages 90 - 100 refer.

Group Manager Corporate Services, Nikki Harrison and Principal Parks and Facilities Activity Planner, took the report as read and answered questions on inclusion of The Brook in the Reserves General Policies Management Plan, the expected number of submissions and the implications of these being considered by a panel or by the Council.

Resolved CL/2023/232

That the Council

1. Receives the report Approval to prepare a Reserves General Policies Management Plan (R28027) and its attachment (839498445-16867); and

2. Agrees to the preparation of an overarching Reserves General Policies Management Plan for all classified reserves and to provide policy guidance for unclassified reserves and other Council land managed as parks and reserves; and

3. Notes that separate Reserve Management Plans will subsequently be prepared for individual reserves, or groups of reserves, covering matters particular to them; and

4. Notes the process to prepare a Reserves General Policies Management Plan as outlined in Attachment 1 (839498445-16867); and

5. Agrees, under section 41(5A) of the Reserves Act 1977, to not seek written suggestions on the intention to prepare the Draft Reserves General Policies Management Plan, as Council considers feedback at this stage will not materially assist with the preparation of the document, for the following reasons:

· Early targeted engagement is currently occurring with Te Tauihu iwi and key stakeholders and will continue during the preparation of the Draft Reserves General Policies; and

· Council has existing reserve management plans which have been through public consultation processes which can be drawn on to inform the development of the Draft Reserves General Policies document; and

· Council already has some understanding of the public’s views on matters to be addressed in the Draft Reserves General Policies from various public engagement processes and surveys; and

6. Establishes a Hearing Panel, to hear and deliberate on submissions on the Draft Reserves General Policies, comprising Full Council.

Skinner/Brand Carried

15. Draft Flood Protection Activity Management Plan 2024 – 2034 (Agenda Item 13)

Document number R27924, agenda pages 101 - 105 refer.

Group Manager Infrastructure, Alec Louverdis and Activity Engineer, Toby Kay took the report as read and answered questions on inclusion of nature-based infrastructure and nature-based solutions in the Draft Flood Protection Activity Management Plan 2024 – 2034.

Resolved CL/2023/233

That the Council

1. Receives the report Draft Flood Protection Activity Management Plan 2024 - 2034 (R27924) and its attachment (205082210-168); and

2. Approves the Draft 2024-34 Flood Protection Activity Management Plan (205082210-168) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the Draft 2024-34 Flood Protection Activity Management Plan (205082210-168) will be updated, and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034.

4. Notes the draft Flood Protection Activity Management Plan will include nature-based infrastructure and nature-based solutions.

Sanson/Skinner Carried

The meeting was adjourned at 5.00 p.m. to reconvene following the Council meeting on 26 October 2023.

Minutes of a reconvened meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 26 October 2023, commencing at 10.00a.m.

Present: Acting Mayor R O'Neill-Stevens (Chairperson), Councillors M Anderson, T Brand, M Courtney, J Hodgson, K Paki Paki, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (H Wagener)

Apologies : His Worship the Mayor N Smith, Councillor Benge and Councillor Rainey for early departure.

Karakia and Mihi Timatanga

16. Apologies

Resolved CL/2023/234

That the Council

1. Receives and accepts the apologies from His Worship the Mayor Hon Dr Smith and Councillor Benge, and Councillor Rainey for early departure.

Hodgson/Sanson Carried

17. Confirmation of the Order of Business

There was no change to the order of business.

18. Draft Solid Waste Activity Management Plan 2024-2034 (Agenda Item 14)

Document number R27883, agenda pages 106 - 110 refer.

Group Manager Infrastructure, Alec Louverdis, and Activity and Operations Supervisor - Solid Waste, Terry Dwyer, took the report as read and answered questions on the relationship between solid waste activity management and landfill activity management and the funding of solid waste collection in the Draft Solid Waste Activity Management Plan 2024-2034.

Resolved CL/2023/235

That the Council

1. Receives the report Draft Solid Waste Activity Management Plan 2024-2034 (R27883) and its attachment (1399367370-8729); and

2. Approves the Draft Solid Waste Activity Management Plan 2024-2034 (1399367370-8729) as the version to inform the development of the Long Term Plan 2024-34; and

3. Notes that the Draft Solid Waste Activity Management Plan 2024-2034 (1399367370-8729) will be updated and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-34.

Rollo/Stallard Carried

19. Draft Environmental Management Activity Management Plan 2024 – 2034 (Agenda Item 15)

Document number R27866, agenda pages 111 - 115 refer.

Group Manager Environmental Management, Mandy Bishop, and Strategic Adviser, Michelle Joubert, took the report as read and answered questions on including reference in the Draft Environmental Management Activity Management Plan 2024 – 2034 to the National Environmental Standards for Commercial Forestry, uncertainty about legislation providing for the control of feral cats and inclusion of feral cat control measures in the Draft Environmental Management Activity Management Plan 2024 – 2034

The meeting adjourned from 10.22a.m. until 10.32a.m.

Councillor Sanson, seconded by Councillor Stallard, proposed an additional clause to the officer’s recommendation to request staff to bring back options for consulting on a Cat Management Bylaw at the April 2024 Council meeting.

Resolved CL/2023/236

That the Council

1. Receives the report Draft Environmental Management Activity Management Plan 2024 - 2034
(R27866) and its attachment (887727126-1808); and

2. Approves the amended Draft Environmental Management Activity Plan 2024 – 2034 (887727126-1808) as the version to inform the development of the Long Term Plan 2024 - 2034; and

3. Notes that the amended Draft Environmental Management Activity Plan 2024 – 2034 (887727126-1808) will be updated and the final the Environmental Management Activity Plan 2024 – 2034 approved by Council after the adoption of the Long Term Plan 2024 – 2034.

4. Requests staff bring back options for consulting on a Cat Management Bylaw by the April 2024 Council meeting.

Sanson/Stallard Carried

The meeting was adjourned from 10.40a.m. until 10.52a.m.

20 New Zealand Cricket - Exemption to Saxton Field Reserve Management Plan Sponsorship Policy - Report back

Document number R28107.

Group Manager Community Services, Andrew White and Principal Parks and Facilities Activity Planner, Andrew Petheram, tabled a report (1982984479-6731) providing information following further discussion with Central District’s Cricket as requested by Council on 19 October. The report included discussion on the financial and reputational benefits of holding the events in Nelson that had not been presented to the elected members on 19 October 2023. This noted information included that Asahi was one of 12 sponsors, not one of the three major sponsors of the matches, that there were additional benefits to the community through events planned to complement the matches, including a multicultural festival, and there would be a significant impact on accommodation providers if the games were cancelled.

Mr White and Mr Petheram answered questions on who the contracting parties were required to secure the event, if Nelson Regional Development Agency and Cricket New Zealand were aware of the Saxton Field Reserve Management Plan and the availability for discussion of chief executive and other senior staff of New Zealand Cricket upon their return from the World Cup in India.

Resolved CL/2023/237

That the Council

1. Receives the report New Zealand Cricket - Exemption to Saxton Field Reserve Management Plan Sponsorship Policy - Report back (R28107); and

2. Approves, subject to the approval of Tasman District Council, an exemption to clause 4.8.2.3 of the Saxton Field Management Plan to allow alcohol advertising at the three international cricket events at Saxton Field on 20 December 2023, 22 March 2024, and 24 March 2024; and

Clause 2 of the motion was taken in part and a division was called:

For

Cr Brand

Cr Courtney

Cr Hodgson

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rollo

Cr Skinner

Against

Cr Anderson

Cr Sanson

Cr Stallard

Abstained/Interest

The motion was carried 7 - 3.

3. Directs staff to continue to engage with Central Districts Cricket and NZ Cricket to reach an appropriate agreement on alcohol advertising at Saxton Field, with a strong preference for zero alcohol advertising; and

4. Notes that the decision to allow alcohol advertising is inconsistent with the alcohol policy in the Saxton Field Reserve Management Plan, which states that the advertising of alcohol shall not be permitted on Saxton Field, apart from price and product schedules at point of sale; and

5. Notes that in allowing the exemption the beneficial economic impact of the games, the short timeframe for engagement, the need to consider alcohol harm, and the preference of Nelson City Council for the restriction of alcohol advertising; and

6. Confirms that Council does not intend to amend the Saxton Field Reserve Management Plan at this time to accommodate the decisions.

The remaining clauses of the motion were put and a division was called:

For

Cr Anderson

Cr Brand

Cr Courtney

Cr Hodgson

Cr O'Neill-Stevens

Cr Paki Paki

Cr Rollo

Cr Sanson

Cr Skinner

Cr Stallard

Against

Nil

Abstained/Interest

Nil

The remaining clauses of the motion were carried 10 - 0.

Rollo/Skinner Carried

Attachments

1 1982984479-6731 NZ Cricket - Exemption to Saxton Field RMP - Report back

21. Exclusion of the Public

Resolved CL/2023/238

That the Council

1. Excludes the public from the following parts of the proceedings of this meeting.

Courtney/Brand Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Council Meeting - Confidential Minutes - 14 September 2023	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Recommendations from Committees
2.1	Audit, Risk and Finance Committee - 15 September 2023 Bad Debts Write-Off - Year ending 30 June 2023	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
4	Preferred approach for enabling long-term recreational access on Ngāti Koata whenua	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 11.52a.m. and resumed in public session at 12.51p.m.

Karakia Whakamutanga

22. Restatements

It was resolved while the public was excluded:

Recommendation from Audit, Risk and Finance Committee :

Bad Debts Write-Off - Year ending 30 June 2023

2. Agrees that the decision remain confidential at this time.

August 2022 Extreme Weather Event Recovery - General Update and Central Government Recovery Support Package

1. 2. Notes the extent of Central Government’s Recovery Support Package as detailed in Report R27910; and

3. Agrees to enter into an agreement with the Crown (and authorises the Chief Executive to enter into an agreement with the Crown), on the following basis including:

- the $6.3M comprising betterment costs of $6M (being 50% of the betterment portion in dealing with slips that have originated on Council land) and $300,000 ($30,000/year over 10 years) towards ongoing monitoring of the Tāhunanui Slump; and

- the $6M (being 50% of the net aggregate cost to purchase up to 14 impacted properties as a result of the August 2022 weather event), subject to consultation with the community; and

4. Notes that the $6M betterment contribution will decrease the expenditure approved by Council in May 2023 to address slips originating on Council land from $17.3M to $11.3M; and

5. Agrees to consult with the community on Central Government’s $6M (being 50% of the net aggregate cost to purchase up to 14 impacted properties as a result of the August 2022 weather event) as part of the 2024-34 Long Term Plan; and

6. Approves the amended Draft Eligibility Buyout Principles attachment 5 (1590798627-794), required by the Crown as a condition of acceptance of the support package that will form part of the consultation including 95% for insured properties, less the settled insurance and EQC payments and 80% for uninsured properties, based on a market valuation pre-August 2022, and

7. Agrees that the consultation document include the other options such as not proceeding with voluntary residential property buyouts, and with respect to the eligibility buyout principles, a cap of Nelson median property value, and the option of 100% of market value; and

8 Notes that this is a one-off and does not set a precedent for future events; and the need for community and national engagement on developing a framework for these climate change issues for the future; and

9. Agrees that only the decisions on Central Government’s support package be made public.

4.	Preferred approach for enabling long-term recreational access on Ngāti Koata whenua
	5. Agrees that Report (R27902), Attachments (196698121-50285, 196698121-50781, 196698121-50779, 96698121-50281, 196698121-50783) and decision remain confidential at this time.

There being no further business the meeting ended at 12.51p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Nelson City Council Minutes - 26 October 2023

Minutes of a meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 26 October 2023, commencing at 9.00a.m.

Present: Acting Mayor R O'Neill-Stevens (Chairperson), Councillors M Anderson, T Brand, M Courtney, J Hodgson, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald) Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)

Apologies: Apologies have been received from His Worship the Mayor N Smith and Councillors P Rainey, M Benge and K Paki Paki.

Karakia and Mihi Timatanga

1. Apologies

Resolved CL/2023/245

That the Council

1. Receives and accepts the apologies from His Worship the Mayor N Smith, Councillors M Benge, P Rainey and K Paki Paki.

Courtney/Brand Carried

2. Confirmation of Order of Business

Acting Mayor O’Neill Stevens noted that Audit NZ had yet to finalise the Audit Opinion which accompanied the Annual Report and the meeting would subsequently be adjourned to 31 October 2023 to consider Item 5 Annual Report.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (Agenda item 6)

Document number R27926, agenda pages 243 - 249 refer.

Group Manager Community Services, Andrew White, and Manager Community Partnerships, Mark Preston-Thomas took the report as read.

Attendance: Councillor Skinner joined the meeting at 9.06a.m.

Mr White and Mr Preston-Thomas answered questions on budgetary constraints and diversity. Mr White noted that Council was making some very hard decisions through the Long Term Plan and determining priorities through all activities, and those priorities were reflected in the Activity Management Plan.

Resolved CL/2023/246

That the Council

1. Receives the report Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (R27926) and its attachment (636019211-1682); and

2. Approves the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the financial tables in the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) are subject to change as draft budgets are developed; and

4. Notes that the Draft Arts, Heritage and Events Activity Management Plan 2024-2034 (636019211-1682) will be updated and the final Activity Management Plan will be approved by Council after the adoption of the Long Term Plan 2024-2034.

Brand/Sanson Carried

The meeting adjourned at 9.09a.m. to be reconvened at 9.00a.m. on Tuesday 31 October 2023.

Minutes of a reconvened meeting of the

Nelson City Council

Te Kaunihera o Whakatū

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 26 October 2023, commencing at 9.06a.m. on Tuesday 31 October 2023.

Present: Acting Mayor R O'Neill-Stevens (Chairperson), Councillors M Anderson, M Benge , T Brand, M Courtney, J Hodgson, K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard

In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison) Team Leader Governance (R Byrne) and Assistant Governance Adviser (M Taylor)

Apologies: Apologies have been received from His Worship the Mayor N Smith and Councillor Rollo

Karakia and Mihi Timatanga

6 Apologies

Resolved CL/2023/246

That the Council

1. Receives and accepts the apologies from His Worship the Mayor N Smith and Councillor C Rollo.

Brand/Courtney Carried

The meeting adjourned from 9.10am until 9.19a.m. to allow members time to read the tabled documents related to the Annual Report.

7. Annual Report 2022/23 (Agenda item 5)

Document number R27942, agenda pages 5 - 242 refer.

The following documents were tabled:

Group Manager Corporate Services, Nikki Harrison, supported by Manager Finance, Prabath Jayawardana and Policy Co-ordinator - Strategy, Gemma Paton, took the report as read, noting the tabled documents to be included with the Annual Report:

· 1982984479-6725 Annual Report Change Register 30Oct2023

· Unmodified Audit New Zealand Opinion

· Audit New Zealand Letter of Representation

· Mayor’s Foreward for the Annual Report

Ms Harrison answered questions on the $14.6m accounting deficit as expected due to the flood event in August 2022, decisions regarding ETS credits for indigenous forestry, noting the delegation sat with the Chief Executive, and how depreciation was recorded.

John Mackey from Audit New Zealand was in attendance via Zoom and spoke to the unmodified Audit Opinion, advising there were two emphasis matters included, these were about the uncertainty of changes to three waters and the government assistance of $6m for purchasing red stickered houses, which Council would consult on.

Resolved CL/2023/247
	*That the Council* *1. Receives the report Annual Report 2022/23 (R27942) and its attachment (839498445-17804); and* 2. Adopts the Annual Report, including the tabled Change Register (1982984479-6725 ) and the Mayor’s Forward (839498445-17903), for the year ended 30 June 2023 in accordance with S98 of the Local Government Act 2002 contained in Attachment 1 (839498445-17804); and *3. Receives the Audit New Zealand Opinion as tabled at the meeting (839498445-17899); and* *4. Delegates Acting Mayor O’Neill-Stevens and the Chief Executive to sign the Letter of Representation (839498445-17897); and* *5. Delegates the His Worship the Mayor Acting Mayor O’Neill-Stevens and the Chief Executive authority to approve minor editorial changes to the Annual Report 2022/23 as necessary.*
Courtney/Skinner Carried
	Attachments 1 1982984479-6725 Annual Report Change Register 30Oct2023 2 839498445-17899 Audit NZ unmodified Audit Opinion 3 839498445-17897 Audit New Zealand Letter of Representation 4 839498445-17903 Mayor's Foreword for the Annual Report

Karakia Whakamutanga

There being no further business the meeting ended at 10.10a.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 10: Right Tree Right Place Taskforce Recommendations

Council

9 November 2023

Report Title: Right Tree Right Place Taskforce Recommendations

Report Author: Alec Louverdis - Group Manager Infrastructure

Report Authoriser:

Report Number: R28013

1. Purpose of Report

1.1 To receive, consider and make a decision on the Right Tree Right Place Taskforce (taskforce) recommendations.

2. Summary

2.1 On 9 February 2023 Council established the taskforce and on 9 March 2023 adopted its Terms of Reference (ToR) to provide clear direction on how Nelson City Council-owned commercial forestry should be managed.

2.2 The time horizon for consideration by the taskforce was effectively the next forestry plantation cycle of approximately 25 years.

2.3 At the highest level, the taskforce recommends that Council over time transition away from commercial forestry. If Council supports this recommendation then, due to its significance, it will need to be consulted on through the Long Term Plan 2024-34 (LTP) process.

2.4 Officers, in this report, present the recommendations from the taskforce for Council’s consideration.

3. Recommendation

That the Council

1. Receives the report Right Tree Right Place Taskforce Recommendations (R28013) and its attachments (1833911234-251 and 1833911234-252); and

4. Notes that the Right Tree Right Place Taskforce recommendations represent a significant change in direction for Council with respect to its commercial forestry that will require time for officers to work through and that in the interim officers and Council’s contracted commercial forestry manager will continue to monitor the commercial estate and undertake essential forestry operations as required.

4. Background

4.1 The purpose of the taskforce was to robustly consider the various interests and priorities within Council and the community, analyse the reports previously commissioned by Council, and provide recommendations to Council on a way forward with respect to Council owned commercial forestry, considering:

4.1.1 a range of climate change and adaptation matters;

4.1.2 conservation benefits;

4.1.3 the financial implications and opportunities for Council and the Nelson-Tasman economy;

4.1.4 recreational benefits for a variety of users such as walkers and mountain bikers;

4.1.5 meeting national and regional regulations and guidelines associated with exotic forestry, particularly around the spread of wilding pines;

4.1.6 effects on Nelson’s biodiversity;

4.1.7 landscape and aesthetic benefit from a backdrop of permanent native forestry or amenity land cover compared to short rotation commercial forests; and

4.1.8 social license to undertake production forestry in urban fringe.

4.2 The taskforce membership comprised:

4.2.1 Dr Morgan Williams (independent chair);

4.2.2 Councillors Rachel Sanson and Matthew Benge; and

4.2.3 External members Joanne Clapcott, Andrew Fenemor and Stuart Orme.

4.3 There was provision for a Māori representative to be appointed, however attempts to secure a candidate were unsuccessful.

4.4 An independent researcher/report writer supported the taskforce.

5. Discussion

5.1 The taskforce recommendations are supported by four system review papers addressing key issues and frameworks for decision-making, as well as four catchment-scale overviews and transition options for commercial forests in the Maitai, Brook, Marsden and Roding catchments.

5.2 The taskforce report, system review papers and catchment overviews have been compiled into Attachment 1. The recommendations contained in the documentation are grouped for ease of reading in Attachment 2.

5.3 Pending the outcome of the taskforce review and recommendations, all commercial harvesting was stopped.

5.4 The taskforce have completed their work and have provided Council with their final report and recommendations. Those recommendations include operational matters (which officers are assessing) and extend beyond just Council-owned commercial forestry.

5.5 At the heart of the taskforce recommendations is for Council to ultimately over time transition away from commercial forestry and for all forestry (commercial and recreation) to be managed as a whole.

5.6 Transitioning away from commercial forestry and moving to alternative species is a long-term, multi-generational exercise and a significant departure from Council’s current direction. This will require time for staff to work through the costs and implications which could be significant and will have an impact on rates. For this reason, if Council supports the taskforce recommendations, then due to its significance, it will need to be consulted on through the LTP.

5.7 If the taskforce recommendations are adopted by Council (and pending the outcome of the LTP), the Chief Executive will need time to investigate options to give effect to them. In the interim, officers and its contracted forest manager will continue to monitor the estate and undertake essential forestry operations as required.

5.8 The taskforce has indicated that around 20 commercial forestry stands (spread across the four catchments) have a commercial value (between $4M and $5M) and should be harvested when the time is right. One option proposed by the taskforce is to sell those commercial rights and use that income to transition to alternative species. Timing wise the harvesting of those 20 blocks is not anticipated in the next 10 years (the term of the LTP) and that provides for and allows officers time to work through this matter.

5.9 Producing a Forestry Activity Management Plan will not be able to be completed in time to present to Council before the end of December, but officers will consider the taskforce recommendations with a view to providing budgets in the LTP focusing on the first three years in particular - noting again that no major harvesting is planned over the next 10 years.

5.10 Consideration in the LTP will also be given to address stands that have already been harvested but not replanted in any species (a decision endorsed by Council pending the outcome of the taskforce review) in order to ensure the risk to those areas is minimised against future weather events.

6. Options

6.1 Council has the option of approving, not approving or approving in part/amending the taskforce recommendations. As this is a significant departure from current Council policy and direction, this will need to be consulted on as part of the LTP.

Option 1: Approve the taskforce recommendations subject to LTP consultation
Advantages	· Provides clear direction to officers · Opportunity for better management of all Council’s forested lands · Provides the community with clarity over the future direction of Council’s commercial forest estate
Risks and Disadvantages	· Significant change in policy, will take time and resource to implement · Likelihood of increased costs that will impact on rates · Likely to have an impact on local timber industry, employment and local/regional economy · Reputational risk
Option 2: Do not approve the taskforce recommendations
Advantages	· Status quo will remain and provides clear direction to officers · Less financial uncertainty · LTP will reflect harvesting plans already in place
Risks and Disadvantages	· Council has made a significant investment into this review and that will be a sunk cost · Reputational risk · Potential for lost opportunity for better management of all Council’s forested lands
Option 3: Approve part or amend the taskforce recommendations
Advantages	· Difficult to assess without understanding which recommendations may be approved/changed · May provide officers with clear direction
Risks and Disadvantages	· Difficult to assess without understanding which recommendations may approved/changed · May not provide officers with clear direction · May not allow officers time to develop budgets for the LTP · Reputational risk

7. Conclusion

7.1 The taskforce have completed their work and have provided Council with their final report and recommendations.

7.2 A decision is required by Council on the taskforce recommendations – to either accept (subject to LTP consultation), not accept or accept in part/amend the recommendations.

7.3 Council’s Financial Strategy and Treasury Management Policy will need to be amended to reflect any Council decisions.

7.4 If Council adopts the taskforce recommendation, due to its significance, it will be consulted on through the LTP process.

8. Next Steps

8.1 In line with the taskforce’s terms of reference, the taskforce will now dissolve having delivered their recommendations to Council.

8.2 Officers will develop budgets for the LTP that will give effect to any Council decisions.

8.3 Following any Council decisions in this matter, and the outcome of the LTP consultation, the Chief Executive will work on how and when to implement them.

Attachments

Attachment 1: 1833911234-251 Right Tree Right Place Taskforce Report and supporting documents ⇩

Attachment 2: 1833911234-252 Summary of Right Tree Right Place Taskforce Recommendations ⇩

Important considerations for decision making

Fit with Purpose of Local Government

Undertaking a strategic consideration of the future of Council’s investments in forestry, taking into account a broad range of impacts on Council and the community, supports the economic, social and environmental wellbeing of the community.

Determining the best management of Council’s commercial forestry will enable the most cost-effective operation of these assets.

Consistency with Community Outcomes and Council Policy

The taskforce recommendations support the following Community Outcomes:

· Our unique natural environment is healthy and protected.

· Our urban and rural environments are people friendly, well planned

and sustainably managed.

· Our infrastructure is efficient, cost effective and meets current and future needs.

· Our communities are healthy, safe, inclusive and resilient.

· Our region is supported by an innovative and sustainable economy.

Risk

There are differing risks associated with the taskforce recommendations that will impact Council depending on the decisions Council makes subject to LTP consultation. As with any investment decisions there is a level of uncertainty and an accompanying risk that markets may not perform as predicted.

Adopting the recommendations

There is a risk that some in the community may not support the charges proposed, particularly removal of productive forest for environmental reasons.

There are financial risks as there will be substantial costs involved in transitioning out of commercial forestry into alternative species. There will be additional officer time and resource required which require additional funding. The revenue to offset these costs is unclear.

Environmental risk is reduced by managing the entire Council estate as a single entity with a cohesive plan on how to address biodiversity concerns such as pest control, habitat protection and invasive weeds.

Not adopting the recommendations

There is a risk that some in the community may not support the continuation of productive forest for financial reasons.

Financial risks are reduced as transitioning costs are reduced, there is no additional officer time and resource required and the revenue from harvesting is quantified.

Reputational risk is increased as Council has invested significant resource into this review and has engaged with a number of external participants.

Adopting amended/part of the recommendations

Difficult to assess without understanding which recommendations may lapse

Financial impact

If the taskforce recommendations are approved there will be an ongoing long term financial impact to the ratepayer.

Degree of significance and level of engagement

This matter is of high significance because of the significant change in direction and consultation through the LTP will be required.

Climate Impact

The taskforce’s Terms of Reference included consideration of climate change matters in their recommendations.

Inclusion of Māori in the decision making process

Iwi were invited to nominate an external member to participate in the taskforce and invitations were extended to participate in stakeholder meetings held by the taskforce.

Legal context

As this matter is deemed to be one of high significance, the risk of not consulting through the LTP is deemed high.

Delegations

The matter to consider the taskforce recommendations, and to guide LTP consultation, rests with Council.

Item 11: Nelson Biodiversity Forum membership

Council

9 November 2023

Report Title: Nelson Biodiversity Forum membership

Report Author: Leigh Marshall - Team Leader Science and Environment

Report Authoriser: Mandy Bishop - Group Manager Environmental Management

Report Number: R28067

1. Purpose of Report

1.1 To seek approval for Council to become a signatory member of the Nelson Biodiversity Forum.

2. Summary

2.1 The Nelson Biodiversity Forum (the Forum) is a group of agencies, organisations and individuals, including Council, who work together to improve biodiversity in Nelson and implement the Nelson Biodiversity Strategy.

2.2 The Forum recently updated its Charter and Operating Procedures, including membership structure of the Forum.

2.3 Council needs to decide whether to become a signatory member of the Forum under the updated Charter and Operating Procedures.

3. Recommendation

That the Council

1. Receives the report Nelson Biodiversity Forum membership (R28067) and its attachments (596364813-8039) and (596364813-9162); and

2. Approves Council as a signatory member of the Nelson Biodiversity Forum.

4. Background

4.1 The Nelson Biodiversity Forum (the Forum) is a group of member agencies, organisations and individuals who work together to identify and align actions to improve biodiversity in the Nelson region.

4.2 Council has been a signatory member of the Forum since it was established in 2007 and administers the Forum.

4.3 Councillor Stallard is appointed to represent Council on the Forum.

4.4 The Forum works to implement the Nelson Biodiversity Strategy (Attachment 1) which links existing initiatives and actions under a common vision and identifies priority actions to improve biodiversity in Nelson.

4.5 Council approved the adoption of the current version of the Nelson Biodiversity Strategy in 2018.

4.6 The National Policy Statement for Indigenous Biodiversity (NPSIB), gazetted in August 2023, requires Council to develop a Regional Biodiversity Strategy by 2033 in collaboration with tangata whenua, key stakeholders and the community.

4.7 The current version of the Nelson Biodiversity Strategy partly meets the criteria for a Regional Biodiversity Strategy under the NPSIB and the Forum provides excellent foundations to enable Council to meet its responsibilities under the new legislation.

5. Discussion

5.1 Over the past year, the Forum has been updating its Charter and Operating Procedures to clarify roles and responsibilities and better suit the current context. The new Charter and Operating Procedures were approved by the Forum at its meeting in June 2022 (Attachment 2).

5.2 The Forum is not a legal entity and has no delegated authority to commit its members to undertake specific actions nor powers to make decisions on the behalf of members.

5.3 The Operating Procedures describe three levels of commitment of membership to the Forum: signatories, partners and allies. These levels have been defined to allow the widest possible participation in the Biodiversity Forum, by allowing individual people, groups and organisations to determine their level of commitment.

5.4 Signatories to the Charter commit to lead the Nelson Biodiversity Strategy and therefore hold authority to approve changes to the Strategy, the Charter, and the Operating Procedures of the Forum.

5.5 Council needs to decide whether to become a member of the Forum under the updated Charter and Operating Procedures.

5.6 Signatory membership of the Forum would be most appropriate for Council, given that the Council administers the Forum and has already approved the current version of the Nelson Biodiversity Strategy.

6. Options

Option 1: Approve Council as a signatory member to Nelson Biodiversity Forum (preferred option)
Advantages	· Council continues to fulfil its responsibilities and status as one of the lead agencies for improving biodiversity in Nelson. · Council has authority hold to approve changes to the Nelson Biodiversity Strategy and the Charter and the Operating Procedures of the Nelson Biodiversity Forum.
Risks and Disadvantages	· Nil
Option 2: Do not approve Council as a signatory member to Nelson Biodiversity Forum
Advantages	· Nil
Risks and Disadvantages	· Council does not hold status as one of the lead agencies for improving biodiversity in Nelson. · The functioning of the Nelson Biodiversity Forum and its collaboration and leadership to improve biodiversity in Nelson is compromised. · Council does not have authority to approve changes to the Nelson Biodiversity Strategy and the Charter and the Operating Procedures of the Nelson Biodiversity Forum.

7. Next Steps

7.1 If membership is approved, Council will continue to participate as a full member of the Nelson Biodiversity Forum and administer the Forum.

7.2 The Forum is currently undertaking a partial review of the Nelson Biodiversity Strategy 2017/18 and the updated Strategy and Action Plan is expected to be presented to Council for consideration in 2024.

Attachments

Attachment 1: 596364813-8039 - Nelson Biodiversity Strategy 2017/18 ⇩

Attachment 2: 596364813-9162 - Nelson Biodiversity Forum Charter and Operating Procedures ⇩

Important considerations for decision making

Fit with Purpose of Local Government

The recommendation enables the democratic decision-making and action by, and on behalf of, communities by supporting the functioning of a collaborative Forum with community to align actions on biodiversity.

The recommendation promotes the environmental well-being of communities in the present and for the future by supporting actions to improve Nelson’s biodiversity.

Consistency with Community Outcomes and Council Policy

The recommendation supports the community outcome “Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement”.

Risk

There is a minor risk associated with approving recommendation. However, there is medium risk to Nelson’s environment, reputation and relationship with iwi and the community if Council does not take the recommended approach.

Financial impact

This activity is already funded within the Council’s Long-Term Plan and no additional funding is sought.

Degree of significance and level of engagement

This matter is of low significance because it continues decisions already made by Council to facilitate and participate in the Forum.

Climate Impact

The recommendation will not have an immediate direct impact on the local climate. However, securing biodiversity from the impacts of climate change and seeking opportunities for nature-based solutions to mitigate climate change effects are important priorities for the Forum and Strategy.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report. However, the Forum welcomes participation of iwi in the Forum and has committed, under the Charter, to continue to engage with and work alongside tangata whenua to improve biodiversity outcomes. To support this partnership, the Forum’s September hui was hosted by tangata whenua at Whakatū marae.

Legal context

Council has the power to make this decision under Clause 19, Schedule 7 of the Local Government Act 2002.

Delegations

This is a matter for Council.

Item 12: Biosecurity Annual Report 2022/23 & Operational Plan 2023/24

Council

9 November 2023

Report Title: Biosecurity Annual Report 2022/23 & Operational Plan 2023/24

Report Author: Richard Frizzell - Environmental Programmes Officer

Report Authoriser: Mandy Bishop - Group Manager Environmental Management

Report Number: R28066

1. Purpose of Report

1.1 To present a summary of progress against the targets and objectives of the 2022-23 Operational Plan for the Tasman Nelson Regional Pest Management Plan (RPMP); and

1.2 To seek approval of the RPMP Operational Plan for the 2023-24 financial year.

2. Summary

2.1 The Tasman Nelson Regional Pest Management Plan 2019-2029 (RPMP) was established under the Biosecurity Act 1993 and provides a framework for the efficient and effective management of specified organisms (declared ‘pests’) across the Tasman and Nelson regions.

2.2 Nelson City Council and Tasman District Council have operated a joint Regional Pest Management Strategy/Plan, and have provided an Operational Plan, as required by the Biosecurity Act since its introduction in 1993.

2.3 The Biosecurity Act 1993 requires Council to prepare and review an Operational Plan for the RPMP and report on its implementation to both Councils responsible for the RPMP.

The 2023-24 Tasman Nelson RPMP Operational Plan outlines the objectives and activities to be undertaken this year in implementing the RPMP and needs to be approved by the Council.

3. Recommendation

That the Council

1. Receives the report Biosecurity Annual Report 2022/23 & Operational Plan 2023/24 (R28066) and its attachments (596364813-9167 and 596364813-9168); and

2. Approves the Operational Plan 2023/24 (596364813-9168) for the Tasman Nelson Regional Pest Management Plan.

4. Background

4.1 Tasman District Council is the management agency for the joint RPMP. Section 100B (2(a)) of the Biosecurity Act 1993 requires the management agency to prepare an Operational Plan for the RPMP and then review that Plan annually and report on its implementation to both Councils responsible for the RPMP. Nelson City Council implements the Operational Plan for the Nelson region and reports to Tasman District Council as the management agency for the RPMP.

4.2 There are five types of pest management programmes to be carried out under the RPMP. These are summarised below along with a number of key projects that highlight the range of activities covered in the programme:

4.2.1 Exclusion pest programme – preventing 12 high threat pests from establishing in the Tasman and Nelson regions.

4.2.2 Eradication pest programme – eliminating 24 high threat pests from the regions (or parts of a region).

4.2.3 Progressive containment pests programme – containing and reducing the extent of seven pest plants across the regions.

4.2.4 Sustained control pest programme - ongoing control of 23 widespread pest plants and other organisms to reduce their impacts and spread to other properties.

4.2.5 Site-led pest programmes – control of named pests to reduce their impacts on natural biodiversity values at specific sites. There are three key sites or places covered by the RPMP, all of them are in the Tasman District Council region.

4.3 The Operational Plans are based on the pests and programmes contained in the RPMP outlined above along with the requirements of the National Policy Direction for Pest Management 2015.

4.4 The 2022-23 Tasman Nelson RPMP Operational Plan was approved by Council at the 15 December 2022 meeting.

4.5 The 2023-24 Operational Plan outlines the objectives and activities to be undertaken when implementing the RPMP for this financial year.

4.6 Nelson City Council and Tasman District Council participate in the Top of the South Marine Biosecurity Partnership (TOSMBP) along with Marlborough District Council and the Ministry for Primary Industries (MPI). This continues to be an effective forum through which to prepare for, and respond to, marine pest incursions, including RPMP species.

4.7 In addition to meeting its obligations under the RPMP, the Council undertakes extensive control of plant and animal pests that are not included in the RPMP but which threaten ecological values on Council land or important areas for biodiversity.

5. Discussion

Report on Operational Plan 2022-23

5.1 Progress against the targets in the Operational Plan 2022-23 are provided in Attachment 1. A summary of actions undertaken and progress relevant to Nelson is provided below.

Exclusion pests

5.2 Biosecurity Officers from both Nelson City Council and Tasman District Council continued surveillance monitoring and investigation to check and prevent 12 exclusion pests becoming established in the region: Cape tulip, Chilean needle grass, hornwort, Indian myna, Johnson grass, Koi carp, Phragmites, rooks, Senegal tea, velvetleaf, wallabies and water hyacinth. A reported sighting of a wallaby in Nelson is under investigation with none found to date.

Eradication pests

5.3 Twelve of the 24 eradication pests occur in Nelson. With the exception of Gambusia, these are generally on track to be eradicated over the duration of the RPMP (i.e. by 2029). Further surveillance and monitoring of boneseed, wilding kiwifruit and Himalayan Balsam is required to determine if total eradication is on track for these pest plants.

5.4 DOC reports that the DOC-led eradication of pest fish is making slow progress with the pests remaining largely contained within their known areas. A feasibility study concluded that Gambusia eradication is not technically feasible with the current techniques and focus will now move to preventing spread. Nelson appears to remain free of wild populations of Perch, Rudd, and Tench.

5.5 The Council continued to support the TOSMBP, with a focus on eradicating Sabella. No new marine species to New Zealand and no Sabella incursions were detected by dive surveys, giving confidence that the intensive management of Sabella is leading to eradication.

5.6 No sightings of Cathedral bells were reported in Nelson, and eradication of this pest plant is on track.

5.7 There are two climbing spindleberry sites in Nelson which are both under control and eradication is on track.

5.8 There are two existing sites and one new site of Himalayan Balsam in Nelson. Although the infestations appear to be under control and moving towards eradication, further surveying is required to determine if total eradication is on track.

5.9 One new Madeira vine site was recorded in Nelson very close to existing infestations. Active control at these sites will bring them down to zero density.

5.10 Work has progressed to control Taiwan cherry in the Nelson region. Management has been directed toward a large source infestation in Atawhai. Follow up surveillance was undertaken where trees were identified during surveys in 2021-22. Control was carried out in North Nelson working south into Dodson Valley and Nelson Central as far south as Enner Glynn.

5.11 Boneseed has one reinfested site in Nelson. Further survey work is required to determine if total eradication is on track.

5.12 There are two new wilding kiwifruit sites and one reinfested site in Nelson. The number of new and reinfested sites outweigh the number of sites moving to zero density, indicating a lack of progress.

5.13 One new sighting of red-eared slider turtles by Stoke School children was investigated but nothing has been found to date.

5.14 DOC leads the Spartina surveillance. No new Spartina sites were discovered during this period. There are currently three sites under surveillance (active within the last 3 years) and 21 historic sites being monitored in Nelson. Two of the three surveillance sites are in Tahunanui and the other on the Nelson Boulder Bank.

5.15 Both Nelson City and Tasman District remain free of wild populations of Indian Ring-necked Parakeet. Nelson remains free of Bathurst Bur, Boxthorn, Egeria, Entire Marshwort and Knotweed.

Progressive Containment pests

5.16 The Progressive Containment pest programmes for Bomarea, Chinese Pennisetum, Nasella tussock, Variegated thistle and White edged nightshade have been effective, and indications are that these pests are well on the way to being contained within their respective containment zones.

5.17 Nelson appears to remain free of Bomarea, Chinese Pennisetum, Purple Loosestrife, and Reed Sweet Grass.

5.18 White-edged nightshade has 24 new sites in Nelson (all inside the containment zones). Sites moving to zero density is tempered by the number of reinfested sites indicating a lack of progress, although all sites are inside containment zones.

5.19 Proactive management of Variegated thistle is being undertaken by land occupiers and owners. A new strategy is needed to maintain the progressive containment of this species.

Sustained Control pests

5.20 The ongoing control of 23 widespread pests to reduce their impacts and spread to other properties continued under the Sustained Control programme, with many of the sustained control areas located in Tasman District. In most cases progress toward RPMP outcomes is being made. However new sites of Gunnera and Yellow flag iris in Nelson indicate more surveillance, monitoring and control of these pest plants is required.

5.21 There are eight new sites of Gunnera in Nelson, three of which are on properties that were not known to have infestations previously. However, there have been no reinfestations and many active sites moving to zero density, indicating the spread may be slowing.

5.22 Yellow flag iris has three new sites in Nelson, all on properties that were not known to have infestations previously. Indications are that traction is being lost.

Site-led pests

5.23 There are no site-led pest programmes under the RPMP in the Nelson region.

Pest management in addition to RPMP 2022-2023

5.24 In addition to controlling pests in the RPMP, the Council also undertook extensive programmes directed at organisms not listed in the RPMP but which threaten ecological values on Council land or important areas for biodiversity or have very invasive characteristics with the potential to become widespread (emerging pests).

5.25 Emerging pest plants targeted included water celery, Vietnamese parsley, moth plant and blue passionflower. These are being considered for inclusion in the RPMP.

Operational Plan 2023-2024

5.26 The Operational Plan for 2023-24 sets the programme of work that has already been committed to via the RPMP and is budgeted (Attachment 2). It has been reviewed by biosecurity staff from Nelson City Council and Tasman District Council and outlines a programme consistent with the previous year. Findings from the review of the 2022-23 Operational Plan have been taken into account and priority given to species where progress is yet to be determined or not being made.

5.27 Delivery of the RPMP focusses on the listed species in each of the programmes. In addition to these listed pests, officers investigate and respond to new and emerging pests and support MPI with known unwanted organisms not yet established here.

5.28 The total approved budget for implementing the 2023-24 Operational Plan for the Nelson region is $336,000.

6. Options

6.1 Officers recommend option 1 to approve the 2023-23 Operational Plan.

Option 1: Approve 2023-24 Operational Plan
Advantages	· Continue work to effectively implement the Regional Pest Management Plan · Meets Biosecurity Act 1993 requirements · Work is budgeted for
Risks and Disadvantages	· None
Option 2: Amend 2023-24 Operational Plan
Advantages	· Provides for changes if deemed inconsistent with the Regional Pest Management Plan
Risks and Disadvantages	· Creates delays/reprioritisation of work · Potential additional costs · Potential significant risk of not controlling pest plants and animals · May not meet Biosecurity Act 1993 requirements

7. Conclusion

7.1 This report details the implementation of the Tasman-Nelson Regional Pest Management Plan in Nelson and associated biosecurity matters.

7.2 The 2023-24 Operational Plan provides for a consistent and efficient approach to biosecurity management across both Nelson and Tasman. Focus this year will be on improving the pest inspection database managed by Tasman District Council; identifying priority sites for surveillance, and supporting the delivery of partner agencies (Tasman District Council and DOC). The Plan ensures the Council meets its statutory obligations under the Biosecurity Act 1993. Activities are within budget.

8. Next Steps

8.1 The Tasman Nelson RPMP Operational Plan 2023-24 and the review of the 2022-23 Operational Plan will be reported to Tasman District Council’s Environment & Regulatory Committee meeting on 19 November 2023 as a joint partner and the management agency for the RPMP.

8.2 Both Councils will continue to implement the Operational Plan 2023-24 for the Tasman Nelson Regional Pest Management Plan.

8.3 Officers are currently developing and undertaking early consultation on, proposed changes to the RPMP. These changes include amending current Sabella provisions and including wilding conifer rules to align with those in the Marlborough RPMP in order to improve consistency across the Top of the South; reviewing the provisions for boneseed; extending the provisions for feral cats; and considering the inclusion of the emerging pests Water celery, Vietnamese parsley, Moth plant and Blue passion flower. This work is being overseen by the Regional Pest Management Joint Committee and will be presented to the Council for consideration in December.

Attachments

Attachment 1: 596364813-9167 Tasman Nelson RPMP Operational Plan 2022-23 review ⇩

Attachment 2: 596364813-9168 Tasman Nelson RPMP Operational Plan 2023-24 ⇩

Important considerations for decision making

Fit with Purpose of Local Government

The report and recommendations achieve a consistent and cost-effective approach to pest management across the Nelson-Tasman regions by working jointly with the Tasman District Council to meet the requirements of the Biosecurity Act 1993. It also provides a valuable service to the Nelson community, ensuring environmental and economic risks from pests are effectively addressed and this contributing to the environmental wellbeing of the community.

Consistency with Community Outcomes and Council Policy

The report and recommendations detail implementation of the Regional Pest Management Plan and align with the strategy vision of “Enhancing community wellbeing and quality of life” by providing a framework for efficient and effective pest management and making the best use of available resources. This contributes to the Council’s following Community Outcomes in particular:

· Our unique natural environment is healthy and protected;

· Our urban and rural environments are people-friendly, well-planned and sustainably managed.

Risk

The Operational Plan for 2023/24 will meet the Council’s requirements under the Tasman-Nelson Regional Pest Management Plan. Any changes would risk delaying the ongoing implementation of the Plan.

Financial impact

This activity is already funded within the Council’s Long-Term Plan and no additional funding is sought.

Degree of significance and level of engagement

This matter is of low significance and no engagement is planned. This annual report is a statement of accountability and while the activity affects a large number of landowners, it is delivery of statutory requirements. The Operational Plan identifies programmed work which falls within budget limits. The activity is important for those landowners who are involved with managing pests, but approving the Operational Plan is not a significant decision.

Climate Impact

Climate change has not been considered within this report. However, it is acknowledged that climate change will have implications for future biosecurity risks and incursions and response to these. Control of biosecurity threats will provide more native vegetation growth in the future and increase carbon sequestration.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

Legal context

The Council has power to make this decision under section 100B of the Biosecurity Act 1993. The legal process that the Council must follow to make this decision is to review the operational plan for its Regional Pest Management Plan annually; and decide on appropriate amendments to the operational plan.

Delegations

This is a matter for Council.

Item 15: Draft 2024-2054 Infrastructure Strategy

Council

9 November 2023

Report Title: Draft 2024-2054 Infrastructure Strategy

Report Author: Alec Louverdis - Group Manager Infrastructure

Report Authoriser:

Report Number: R27901

1. Purpose of Report

1.1 To approve the Draft 2024-2054 Infrastructure Strategy (Strategy) as the version to inform the Long-Term Plan 2024-2034 (LTP).

2. Summary

2.1 The Strategy identifies significant infrastructure issues during the period covered by the Strategy (which needs to be at least 30 years), the principal options for managing those issues, and the implications of those options.

The activities which the Local Government Act (LGA) requires all councils to include in the Strategy are water supply, wastewater, stormwater, flood protection, roads and footpaths. This Strategy also includes public and active transport and solid waste.

3. Recommendation

That the Council

1. Receives the report Draft 2024-2054 Infrastructure Strategy (R27901) and its attachment (1530519604-11301); and

2. Approves the Draft 2024-2054 Infrastructure Strategy (1530519604-11301) as the version to inform the Long Term Plan 2024-2034 and all relevant Activity Management Plans; and

3. Notes that the Draft 2024-2054 Infrastructure Strategy (1530519604-11301) will be updated, and the final version will be approved by Council after the adoption of the Long Term Plan 2024-2034.

4. Background

4.1 The Strategy is prepared for the approval of Council to inform development of the LTP and all relevant Activity Management Plans (AMP’s).

4.2 All infrastructure AMP’s (including Transport, Solid Waste and 4 waters) have already been presented to Council and approved as drafts to inform the LTP. Whilst this Strategy is coming to Council after the AMP’s, the AMP’s and the Strategy align with each other and reflect the feedback officers received from all elected member workshops.

4.3 The Strategy will be included as an appendix within the LTP. Following consultation on, and adoption of the LTP, the Strategy will be updated to align with the adopted LTP.

5. Discussion

5.1 Many changes have occurred since the previous strategy was adopted in 2020, including a significant weather event that significantly impacted Nelson’s infrastructure.

5.2 This Strategy includes the following:

5.2.1 The Nelson Tasman Future Development Strategy 2022

5.2.2 Te Ara o Whakatu - City Centre Spatial Plan 2021

5.2.3 E Tu Whakatu – walking and cycling strategy 2022

5.2.4 Parking Strategy 2022

5.2.5 Draft Urban Greening Strategy 2022

5.2.6 Draft Nelson Tasman Speed Management Plan 2023

5.2.7 Traffic & Parking Bylaw 2023

5.2.8 Regional Public Transport Plan 2021-2031

5.2.9 Regional Land Transport Plan 2021-2031

5.3 The Strategy links into the future joint Regional Spatial Plans and Natural and Built Environment Plans, which will include new infrastructure, freshwater, climate change and natural hazards provisions.

Since the last Strategy, there have been a number of significant central government reforms as listed below. A number of these are likely to be impacted following the recent general elections and the Strategy will take any changes into account as-and-when they occur.

5.3.1 Tri-annual amendments to the Government Policy Statement on Land Transport;

5.3.2 Implementation of the Nelson Future Access Strategy to address capacity constraints on Nelson’s transport network that impact on the city’s ability to accommodate growth and intensification;

5.3.3 National Policy Statement for Freshwater Management and National Environmental Standards;

5.3.4 Resource consents issued in 2017 and 2019 relating to the city’s water supply;

5.3.5 Three Waters reforms, subsequently renamed Affordable Waters Reform, which proposes significant reform in the future delivery of our water supply, wastewater and stormwater services;

5.3.6 The Resource Management Act reforms that are expected to include new direction on how existing and future development is managed in floodplains and low-lying coastal areas;

5.3.7 The flood protection activity needs to be considered within the wider context of adaptive pathways planning for these areas;

5.3.8 The development of the National Waste Strategy;

5.3.9 Vulnerability Assessment Strategies that considers steps 1 and 2 the LGNZ climate change adaptation process;

5.3.10 Adaptation strategies that considers steps 3 and 4 of the LGNZ climate change adaptation process;

5.3.11 The National Policy Statement on Urban Development (NPS-UD); and

5.3.12 Waka Kotahi Nelson Future Access Study 2021.

5.4 The Strategy also considers the:

5.4.1 future location of the Nelson Wastewater Treatment Plant (NWWTP) considering the impacts of climate change and cultural values and to move away from water based discharge; and

5.4.2 the need to manage, reduce and mitigate wastewater emissions in line with new climate change legislation and targets.

5.5 Effective implementation of the Strategy relies on alignment with the following strategic documents, tactical plans and operational activities.

5.5.1 Strategic documents (10-30 years) including the Financial Strategy, Nelson Tasman Future Development Strategy and Intensification Action Plan;

5.5.2 Tactical plans (1-10 years) including the LTP, AMPs, and the Development Contributions Policy; and

5.5.3 Operational activities including work programmes and service delivery contracts.

5.6 Good levels of service statements and effective performance monitoring are key to aligning outcomes at each of these levels.

6. Options

6.1 Council has two options – to either approve the Draft Strategy or to not approve the Draft Strategy.

Option 1: Approve the Draft Strategy. Recommended option.
Advantages	· Guides the AMP’s and LTP · Sets the Governance Direction · Meets the requirements of LGA 2002 · Reflects the input of Councillors during the workshops
Risks and Disadvantages	· Nil
Option 2: Do not approve the Draft Strategy
Advantages	· Nil
Risks and Disadvantages	· Fail to meet requirements of LGA 2002 · Putting at risk the preparation of the final AMP’s and the LTP.

7. Conclusion

7.1 The Strategy has been prepared to inform the LTP and AMPs and will support Council in meeting its obligations under Section 93 and Schedule 10 of the Local Government Act 2002.

8. Next Steps

8.1 The Strategy is a live document and will be updated to reflect all Council’s decisions made during the LTP.

8.2 The Strategy will be added to the final LTP as an appendix.

Attachments

Attachment 1: 1530519604-11301 - Draft 2024-54 Infrastructure Strategy (Circulated separately) ⇨

Important considerations for decision making

Fit with Purpose of Local Government

Adoption of the Infrastructure Strategy is a requirement under the Local Government Act 2002 (The Act) which requires Nelson City Council to document its infrastructure strategies, setting out is strategic intentions for maintaining, renewing and replacing infrastructure assets in the next 30 years

Consistency with Community Outcomes and Council Policy

The recommendation aligns with the Council’s strategic documents, including the Long Term Plan, Annual Plan and the following Community Outcomes:

· Support our communities to be prosperous, connected and inclusive.

· Transform our city and commercial centre to be thriving, accessible and people focused.

· Foster a healthy environment and a climate resilient low-emissions community.

Risk

Not adopting the Draft Strategy would leave Council without a document to support the goal of developing and adopting the LTP and thereby fail to meet its requirements under the Local Government Act 2002.

Financial impact

Relevant financial impacts are set out in the Infrastructure Strategy

Degree of significance and level of engagement

The Draft Strategy is of high significance as it sets out Council’s 30 year infrastructure programme. Consultation on the Draft Strategy will occur with the community in the form of publicly advertising the Draft LTP (of which the Draft Strategy will be an attachment to) and calling for submissions.

Climate Impact

Current and future climate change impacts have been considered in the preparation of the draft Strategy and commented on throughout the document.

Inclusion of Māori in the decision making process

Iwi are included in the activity management process, driven out of the Strategy, and all feedback is included in the AMP’s and the Strategy prior to LTP consultation.

Legal context

This report allows Council to meet the requirements of the Local Government Act Part 101B which requires a local authority, as part of its long-term plan, to prepare and adopt an infrastructure strategy for a period of at least 30 consecutive financial years.

Delegations

This is a matter for Council.

Item 16: Draft Community Partnerships Activity Management Plan 2024 - 2034

Council

9 November 2023

Report Title: Draft Community Partnerships Activity Management Plan 2024 - 2034

Report Author: Steve Stiles - Community Partnerships Adviser

Report Authoriser: Andrew White - Group Manager Community Services

Report Number: R27927

1. Purpose of Report

To recommend that Council adopts the Draft Community Partnerships (Hapori) Activity Management Plan 2024-2034, as the version to inform the Long Term Plan 2024-2034.

2. Recommendation

That the Council

1. Receives the report Draft Community Partnerships Activity Management Plan 2024 - 2034 (R27927) and its attachment (636019211-1680); and

2. Approves the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) as the version to inform the development of the Long Term Plan 2024-2034; and

3. Notes that the financial tables in the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) are subject to change as draft budgets are developed; and

3. Background

3.1 Draft Activity Management Plans (AMPs) are prepared for the approval of Council to inform development of the Long Term Plan (LTP). This draft AMP will inform the development of the 2024-2034 LTP.

3.2 Following consultation and adoption of the LTP, the draft AMPs will be updated to align with the adopted LTP. The final updated AMPs will then be brought back to Council after the 2024-2034 LTP has been adopted.

3.3 The draft AMP takes account of previous Council resolutions and feedback at workshops affecting the proposed work programme and budgets. A workshop was held with Council on August 2023 to discuss the draft AMP.

3.4 Officers have also undertaken a high-level review of budgets across all Council activities.

4. Discussion

4.1 The Draft AMP sets out the background to Council’s Community Partnerships activities and includes details of the following:

4.1.1 Proposed community partnership priorities for 2024 to 2034.

4.1.2 Proposed future levels of service.

4.1.3 The proposed activity budgets for activities.

Key Issues and Priorities

4.2 The following topics have been identified as key community issues to be addressed within the plan.

4.2.1 Housing vulnerability.

4.2.2 The impacts of poverty.

4.2.3 Social isolation.

4.2.4 Access to work and learning opportunities.

4.2.5 Community wellbeing.

4.3 A Community Partnerships AMP workshop was held with Council on 11 August 2023 to inform this AMP. The following are the key outcomes from this workshop:

4.3.1 The AMP should recognise the role that Council plays in community resilience during crisis (reduction, readiness, response and recovery).

4.3.2 The importance of Council continuing to engage with the development of a Community Development Agency for Nelson/Tasman.

4.3.3 That Council plays a greater role in addressing housing vulnerability.

4.3.4 Support for the addition of a food resilience workstream.

4.4 Iwi engagement to inform the AMP occurred through discussing community need with Whakatū Marae, provision of feedback of Kāhui Whiria and from the WSP Iwi Engagement report. The following are the key outcomes from iwi engagement:

4.4.1 The community and the structures that support them are still vulnerable and recovering from challenges related to COVID and are now under increased stress from cost-of-living increases.

4.4.2 Housing remains a serious concern in the community.

4.5 Due to economic constraints, Council’s available budget is restricted. This has resulted in taking the following approach for the Draft AMP:

4.5.1 There are no CPI inflation increases year-on-year resulting in a reduction in real terms annually across most budget lines.

4.5.2 Housing vulnerability work, although prioritised has no budget allocation until year four of the LTP.

4.5.3 Food security work is being funded by re-prioritising other work.

4.5.4 There is no provision for funding the Welcoming Communities programme once Central Government funding ends in June 2025.

4.5.5 A new area of focus for young families has been proposed and will be funded from existing budgets.

4.6 There have been minor level of service modifications proposed from the previous AMP. These have been suggested in order to align levels of service to available resource.

5. Options

5.1 The preferred option is for Council to adopt the Community Partnerships AMP 2024-2034 as the version to inform the Draft LTP 2024-2034.

Option 1: Approve the Draft Community Partnerships AMP 2024 - 2034
Advantages	· Will continue the process to meet requirements of Local Government Act 2002 · Aligns with timeframes to meet AMP and LTP deadline obligations.
Risks and Disadvantages	· Nil – there will be further opportunities for Council to consider the content of the draft AMP following adoption of the 2024-34 LTP.
Option 2: Accept the Draft Community Partnerships AMP 2024 – 2034, with changes
Advantages	· Will continue the process to meet requirements of Local Government Act 2002. · Will allow for further elected member considerations to be included at an early stage of the process.
Risks and Disadvantages	· May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested.
Option 3: Do not accept the Draft Community Partnerships AMP 2024 - 2034
Advantages	· Nil.
Risks and Disadvantages	· May fail to meet requirements of Local Government Act 2002. · May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested.

6. Conclusion

6.1 The Draft Community Partnerships Management Plan 2023-2034 has been prepared to inform the Long Term Plan 2024-2034 and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

Attachments

Attachment 1: 636019211-1680 - Draft Community Partnerships Activity Management Plan 2023 (Circulated separately) ⇨

Important considerations for decision making

Fit with Purpose of Local Government

The development of a Community Partnerships AMP for Whakatu Nelson fits with the purpose of Local Government as it will deliver outcomes to our local area and contribute to the social and cultural wellbeing of our community.

Consistency with Community Outcomes and Council Policy

This AMP supports Councils Community Outcomes being;

· Support our communities to be prosperous, connected, and inclusive

· Transform our city and commercial centres to be thriving, accessible and people-focused

· Foster a healthy environment and a climate resilient, low-emissions community.

Risk

Significant risks are identified and documented in the Activity Management Plan.

Financial impact

There are no direct funding implications from the recommendation. The draft Community Partnerships AMP guides the funding in the draft LTP and will be subject to a consultation process with the community.

Degree of significance and level of engagement

This matter is of high significance because the adoption of an LTP is a statutory requirement under the Local Government Act 2002. Therefore consultation with the community will occur in the form of publicly advertising the Draft LTP and calling for submissions.

Climate Impact

The draft AMP considers potential impacts and risks of climate change regarding Community Partnerships activity.

Inclusion of Māori in the decision making process

Iwi engagement to inform the AMP occurred through discussing community need with Whakatū Marae, provision of feedback of Kāhui Whiria and from the WSP Iwi Engagement report.

Legal context

This report allows Council to meet the requirements of the Local Government Act regarding the progress of the 2024-34 Long Term Plan.

Delegations

This is a matter for Council.

Item 17: Draft Parks and Facilities Activity Management Plan 2024-2034

Council

9 November 2023

Report Title: Draft Parks and Facilities Activity Management Plan 2024-2034

Report Author: Carol Stewart - Senior Parks and Facilities Activity Planner

Report Authoriser: Andrew White - Group Manager Community Services

Report Number: R27900

1. Purpose of Report

2. To recommend that Council adopts the Draft Parks and Facilities Activity Management Plan 2024-2034, as the version to inform the Long Term Plan 2024-2034.

3. Summary

3.1 The draft Parks and Facilities Activity Management Plan (AMP) 2024-2030 is being provided to the Council for approval. A final AMP will be brought back to the Council for approval after the Long Term Plan 2024-2034 has been adopted.

4. Recommendation

That the Council

1. Receives the report Draft Parks and Facilities Activity Management Plan 2024-2034 (R27900) and its attachment (196698121-52613); and

2. Approves the Draft Parks and Facilities Activity Management Plan 2024-2034 (196698121-52613) as the version to inform the development of the Long Term Plan 2024-2034; and

5. Background

5.1 Draft Activity Management Plans (AMPs) are prepared for the approval of the Committee to inform development of the Long Term Plan (LTP). This AMP will inform the development of the 2024-2034 LTP.

5.2 Following consultation and adoption of the LTP, the Activity Management Plans will be updated to align with the adopted LTP. The final updated AMPs will be brought back to Council following the conclusion of the Long Term Plan 2024-2034 process.

5.3 The draft AMP takes account of previous Council resolutions and feedback at workshops on the proposed work programme and budgets. Officers have undertaken a high level review of budgets across Council activities.

6. Discussion

6.1 This report summarises key changes from the 2021-31 AMPs (including any changes to levels of service), key issues and priorities, capital growth requirements, improvement opportunities and significant renewals. This document provides a summary overview of the draft Parks and Facilities AMP. It outlines the primary aspects to be included within the full AMP document as well as drawing out and highlighting a number of key themes and topics under the following sections:

6.1.1 Buildings

6.1.2 Bridges and other structures (requiring engineering inspections)

6.1.3 Trafalgar Centre

6.1.4 Community halls

6.1.5 Swimming pools

6.1.6 Public toilets

6.1.7 Campgrounds

6.1.8 Cemeteries

6.1.9 Crematorium

6.1.10 Sportsgrounds

6.1.11 Esplanade and foreshore reserves

6.1.12 Environmental parks (conservation and landscape reserves)

6.1.13 Urban parks (public gardens)

6.1.14 Urban parks (neighbourhood parks and urban walkways)

6.1.15 Walking and biking

6.1.16 Playgrounds

6.1.17 Trees.

6.2 A key change to this AMP is that Parks and Facilities have been combined into one AMP, with Property, the Marina, and Saxton Field being separated out into three separate AMPs.

6.3 The Parks and Facilities Activity Management Plan 2024-2034 sets out the background to Council’s reserves network, facilities and associated issues and opportunities.

6.4 The following workshops have been held with Elected Members to discuss topics to be addressed in the draft AMP.

Date	Topic	Outcomes
31 March 2023	Parks and Facilities Levels of Service review	· Direction of Levels of Service provided
9 June 2023	Aquatic Facilities	· Condition Assessment required for Riverside and Nayland Pool · Ascertain longevity of pools · Continue consultation with community and stakeholders · Proceed with Option 1A from the Aquatic Facilities Options Analysis and include funding in the Long Term Plan · Also investigation potential for extra pool space at Riverside Pool
23 June 2023	Stoke Memorial Hall	· Prior to any decisions being made, further consultation with the community needs to be undertaken, in particular the RSA
17 August 2023	Trafalgar Park Stand	· Continue to maintain the temporary eastern stand · Proceed with a development plan for Rutherford and Trafalgar Parks in the first three years of Long Term Plan · Do not include any funding for a new eastern grand stand

6.5 The following topics have been identified as key issues to be addressed within the AMP:

6.5.1 Due to economic constraints Council’s available budget is restricted

6.5.2 Council lacks overarching parks, facilities and recreation strategy

6.5.3 Considerable high-value recreation occurs on private land and an opportunity exists to establish a long-term agreement with Ngāti Koata

6.5.4 Maintenance activities can produce carbon and greenhouse gas emissions, construction activities can incorporate embodied carbon

6.5.5 The physical impacts of climate change can be disruptive and destructive

6.5.6 Parks and facilities infrastructure is vulnerable to storm damage

6.5.7 During emergency events, parks and facilities can be needed at short notice

6.5.8 Coastal erosion associated with the eastward migration of Waimea Channel will impact future land use

6.5.9 Our parks and facilities need to be more accessible

6.5.10 If the Water Services Reform Programme progresses, the management of water, wastewater and stormwater assets is likely to change and have an impact on open space management

6.5.11 Balancing demand from interest groups with wider community need for investment

6.5.12 There are limited play opportunities in the city centre

6.5.13 Nelson hosts a large marine recreation population and there are limited land site facilities

6.5.14 Swimming pools are approaching a need for significant renewals.

6.6 Considering the effects of COVID-19 and the impact of the August 2022 weather event, officers worked through a programme of proposed priority works for the Parks and Facilities activity which is believed to be achievable within the constraints of the current Council environment and Parks and Facilities team resourcing.

6.7 The following items are examples of changes made to proposed budgets in response to Council’s challenging short term financial situation.

6.7.1 Reduction in pest plant control budget by $1M in Year 1, with some budget redistributed to later years

6.7.2 Deferred some recovery works

6.7.3 Reduced maintenance contracts

6.7.4 Reduced programmed maintenance budgets

6.7.5 Reduced turf maintenance budgets

6.7.6 Reduce budget to provide for long-term recreation access

6.7.7 Deferred Trafalgar Park old stand removal

6.7.8 Deferred Trafalgar Centre storage solution

6.7.9 Deferred Trafalgar Centre lighting

6.7.10 Deferred Jenkins Stream shared path (Pascoe St to Airport)

6.7.11 Deferred Wakapuaka Sandflats shared path

6.7.12 Deferred Wakefield Quay sea wall renewal

6.7.13 Deferred walkway to connect Poorman Stream to Greenmeadows

6.7.14 NCC budget removed for City Centre Playspace project

6.8 Where possible officers have retained budgets for renewals, unprogrammed maintenance, work that safeguards health and safety, and projects with partnership or external funding.

6.9 While the bulk of parks’ flood recovery work has been completed, several flood recovery projects have not been prioritised against wider infrastructure works (including for example the Maitai Hub Pump Track, several recreation tracks impacted by river erosion, and stormwater improvements). These are now included in years 1 and 2 of the AMP and total nearly $1.8m in Y1 and $870k in Y2. In addition, several slips affecting private houses have required budget for associated works, which has added around $2.8M of capital expense in Year 1.

6.10 The budgets and projects included in the draft AMP are proposed to inform the Long Term Plan 2024-34 processes. It is expected that Council will be consulting on its LTP 2024-34 in March/April 2024, with the adoption of the final plans by June 2024.

7. Options

7.1 The preferred option is for Council to adopt the Draft Parks and Facilities Activity Management Plan 2024-2034, as the version to inform the Draft LTP 2024-2034.

Option 1: Approve the Draft Parks and Facilities AMP 2024-2034
Advantages	· Will continue the process to meet requirements of Local Government Act 2002 · Aligns with timeframes to meet AMP and LTP deadline obligations
Risks and Disadvantages	· Nil – there will be further opportunities for Council to consider the content of the draft AMP prior to formal adoption
Option 2: Accept the Draft Parks and Facilities AMP 2024-2034 with changes
Advantages	· Will continue the process to meet requirements of Local Government Act 2002 · Will allow for further elected member considerations to be included at an early stage of the process
Risks and Disadvantages	· May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested
Option 3: Do not accept the Draft Parks and Facilities AMP 2024-2034
Advantages	· Nil
Risks and Disadvantages	· Would jeopardise the timelines to complete preparation of the draft AMP in time for deliberations · May fail to meet requirements of Local Government Act 2002 · May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested

8. Conclusion

8.1 The Draft Parks and Facilities Activity Management Plan 2023-2034 has been prepared to inform the Long Term Plan 2024-2034 and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

9. Next Steps

9.1 The final Park and Facility Activity Management Plan 2024-2034 will be brought back to Council for adoption after the Long Term Plan has been adopted.

Attachments

Attachment 1: 196698121-52613 - Draft Parks and Facilities Activity Management Plan (Circulated separately) ⇨

Important considerations for decision making

Fit with Purpose of Local Government

The Parks and Facilities AMP sets out the background to Council’s reserves network, facilities and associated activities and assets. It supports social, economic, cultural and environmental wellbeing through providing places for social interaction, displays of local culture, environmental restoration, improvements to local environments increasing value of nearby land and providing spaces for events which attract outside visitors and investment. It also supports Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

Consistency with Community Outcomes and Council Policy

This draft AMP will support Council to develop the Long Term Plan. This activity supports the following Council Community Outcomes:

· Te Taiao - Our relationship with the natural world is healthy.

· Te Rākau Taumatua - Place – Our people can access affordable and quality places to live. Our shared spaces are places where people want to be.

· Papa Whenua - Infrastructure – Our people have resilient transport, communications and energy networks, and water and waste systems.

· Tanagata - Our people and communities are welcoming, healthy, and safe. Our people are connected across generations, cultures and distance.

· Te Tauihutanga - Identity – Our people are proud of their individual and shared identity and feel a strong sense of belonging. We treat each other with kindness and respect.

· Rangatiratanga - Leadership – Our decision-making is collaborative, courageous, inclusive, respectful and acts for the long term. We uphold the values and rights of the people and taonga of our region.

· Pūtea - Economy - Our resilient economy allows our people, places, communities and businesses to thrive.

· Mātauranga - Knowledge – Our people are knowledgeable, curious and creative.

Risk

Not adopting the draft Activity Management Plans will leave Council without a document to support the goal of developing and adopting the LTP.

Financial impact

There are no direct funding implications from the recommendation. The draft Parks and Facilities AMP guides the funding in the draft LTP and will be subject to a consultation process with the community.

Degree of significance and level of engagement

This matter is of high significance because the adoption of an LTP is a statutory requirement under the Local Government Act 2002. Therefore, consultation with the community will occur in the form of publicly advertising the Draft LTP and calling for submissions.

Climate Impact

Climate change effects have been considered within the Draft Parks and Facilities Activity Management Plan 2023-2034.

Inclusion of Māori in the decision making process

Iwi feedback was initially sought via the Te Ohu Taiao (Environment) meeting on 1 March 2023 and 10 May 2023. WSP was also engaged to seek additional feedback. This process involves the eight Nelson iwi.

Legal context

This report allows Council to meet the requirements of the Local Government Act regarding the progress of the 2024-34 Long Term Plan.

Delegations

The Council has the following delegation to consider and adopt Draft Activity Management Plans:

Council retains all responsibilities, powers, functions and duties in relation to governance matters unless delegated to a committee, subcommittee or subordinate decision-making body.

Item 18: Draft Property Activity Management Plan 2024-2034

Council

9 November 2023

Report Title: Draft Property Activity Management Plan 2024-2034

Report Author: Tess Harvey - Property Asset Planner

Report Authoriser: Nikki Harrison - Group Manager Corporate Services

Report Number: R28068

1. Purpose of Report

1.1 To recommend that Council adopts the Draft Property Activity Management Plan 2024-2034, as the version to inform the Long Term Plan 2024-2034.

2. Summary

2.1 The Draft Property Activity Management Plan (AMP) 2024-2034 is being provided to the Council for approval. A final AMP will be brought back to the Council for approval after the Long Term Plan 2024-2034 has been adopted.

3. Recommendation

That the Council

1. Receives the report Draft Property Activity Management Plan 2024-2034 (R28068) and its attachment (714127617-20137); and

2. Approves the Draft Property Activity Management Plan 2024-2034 (714127617-20137) as the version to inform the development of the Long Term Plan 2024-2034; and

4. Background

4.1 Draft Activity Management Plans (AMPs) are prepared for the approval of the Council to inform development of the Long Term Plan (LTP). This AMP will inform the development of the 2024-2034 LTP.

4.2 Following consultation and adoption of the LTP, the Activity Management Plans will be updated to align with the adopted LTP. The final updated AMPs will be brought back to Council following the conclusion of the Long Term Plan 2024-2034 process.

4.3 The draft AMP takes account of previous Council resolutions and feedback at workshops on the proposed physical work, programme, and budgets. Officers have undertaken a high-level review of budgets across Council activities.

4.4 There are several substantial decisions that need to be made through the LTP process, such as for a community hub and library, civic and staff accommodation and direction for strategic properties which will be reflected in the final version of the AMP for adoption.

5. Discussion

5.1 The Property Activity Management Plan 2024-2034 sets out the background to Council’s buildings assets across the seven focus areas: Libraries, Corporate property, Strategic property, Community property, Heritage Houses and Founders Park (museum), Transport property, and Residential (strategic).

5.2 A key change is that the contents of this AMP were previously incorporated in the Property and Facilities Activity Management Plan. That Plan has been split with the Marina and Saxton Field also taken out and in separate AMPs.

5.3 Work has been undertaken to inform Elected Members and provide opportunities to discuss topics addressed in the draft AMP. Recognising that these forums are directional only and did not aim to make decisions, the following was undertaken:

Date	Topic	Outcomes
02 June 2023	Workshop: Earthquake prone buildings	· Council wanted confirmed community use established prior to investment in strengthening work. · Council wanted funding options progressed where possible.
22 September 2023	Workshop: Haven Precinct (Confidential workshop)	· Contextual understanding of properties, why they were purchased, what they have been/are used for, options for future strategic use.
29 September 2023	Elected member Site visit: Haven Road properties strategic and earthquake prone properties	· Visual familiarity and opportunity to understand physical attributes of the assets.

5.4 The following topics have been identified as priority to be addressed within the AMP:

· Levels of Service

Due to economic constraints Council’s available budget is restricted. Officers have assessed the impacts; from the review it is believed the level of service can continue to be achieved. The impact will be noticed by:

o Extended deferral of physical work and maintenance schedule changes (reductions)

o Increased pressure on staff resources to manage buildings due to have less flexibility with greater risk or frequency of defect.

· Capital Growth Requirement/significant renewal

o Council has assets that will need significant financial investment to cover earthquake prone building strengthening compliance requirements within the 2024-2034 LTP

o Council has significant decisions to finalise concerning staff accommodation and the future of Civic House. If Council retains Civic House it will need to address the significant costs of renewal work and deferred maintenance items as well as cost to upgrade the building to a modern standard.

o Council has extended the life of the existing Elma Turner Library with the current strengthening work having a five to ten year life expectancy.

· Risks

The physical impacts of climate change such as heavy rain events can be disruptive, destructive, and costly.

· Improvement opportunities

o Leases for community facilities that are affordable are in demand, council’s bookable spaces are not meeting demand.

o Council lacks overarching property acquisition and disposal strategy.

5.5 The budgets and projects included in the draft AMP will be included in the Long Term Plan 2024-34 processes. It is expected that Council will be consulting on its LTP 2024-34 in March/April 2024, with the adoption of the final plans by June 2024.

6. Options

6.1 The preferred option is for Council to adopt the Draft Property Activity Management Plan 2024-2034, as the version to inform the Draft LTP 2024-2034.

Option 1: Approve the Draft Property AMP 2024-2034
Advantages	· Will continue the process to meet requirements of Local Government Act 2002 · Aligns with timeframes to meet AMP and LTP deadline obligations
Risks and Disadvantages	· Nil – there will be further opportunities for Council to consider the content of the draft AMP prior to formal adoption
Option 2: Accept the Draft Property AMP 2024-2034 with changes
Advantages	· Will continue the process to meet requirements of Local Government Act 2002. · Will allow for further elected member considerations to be included at an early stage of the process.
Risks and Disadvantages	· May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested.
Option 3: Do not accept the Draft Property AMP 2024-2034
Advantages	· Nil.
Risks and Disadvantages	· Would jeopardise the timelines to complete preparation of the draft AMP in time for deliberations. · May fail to meet requirements of Local Government Act 2002. · May delay timeframes to meet AMP and LTP deadline obligations if significant changes are requested.

7. Conclusion

7.1 The Draft Property Activity Management Plan 2024-2034 has been prepared to inform the Long Term Plan 2024-2034 and will support Council in meeting its obligations under section 93 and schedule 10 of the Local Government Act 2002.

8. Next Steps

8.1 The final Property Activity Management Plan 2024-2034 will be brought back to Council for adoption after the Long Term Plan has been adopted.

Attachments

Attachment 1: 714127617-20137 Draft Property Asset Management Plan 2024-34 v0 Oct 2023 (Circulated separately) ⇨

Important considerations for decision making

Fit with Purpose of Local Government

The Property AMP sets out the background to Council’s property assets and associated activities. It supports social, economic, and cultural wellbeing through providing places for social interaction, displays of local culture, and heritage restoration.

It supports improvements to Council owned buildings that will enhance adjacent spaces and increase their value.

It also supports Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002

Consistency with Community Outcomes and Council Policy

This draft AMP will support Council to develop the Long Term Plan. This activity supports the following Council Community Outcomes:

· Te Taiao - Our relationship with the natural world is healthy

· Te Rākau Taumatua - Place – Our people can access affordable and quality places to live. Our shared spaces are places where people want to be

· Papa Whenua - Infrastructure – Our people have resilient transport, communications and energy networks, and water and waste systems

· Tanagata - Our people and communities are welcoming, healthy, and safe. Our people are connected across generations, cultures and distance

· Te Tauihutanga - Identity – Our people are proud of their individual and shared identity and feel a strong sense of belonging. We treat each other with kindness and respect

· Pūtea - Economy - Our resilient economy allows our people, places, communities and businesses to thrive

· Mātauranga - Knowledge – Our people are knowledgeable, curious and creative.

Risk

Not adopting the draft Activity Management Plans will leave Council without a document to support the goal of developing and adopting the LTP.

Financial impact

There are no direct funding implications from the recommendation. The draft Property AMP guides the funding in the draft LTP and will be subject to a consultation process with the community.

Degree of significance and level of engagement

Climate Impact

Climate change effects have been considered within the Draft Property Activity Management Plan 2023-2034.

Inclusion of Māori in the decision-making process

Legal context

This report allows Council to meet the requirements of the Local Government Act regarding the progress of the 2024-34 Long Term Plan.

Delegations

The Council has the following delegations to consider and adopt Draft Activity Management Plans:

Council retains all responsibilities, powers, functions, and duties in relation to governance matters unless delegated to a committee, subcommittee, or subordinate decision-making body.