Agenda of Nelson Tasman Regional Landfill Business Unit

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Operations Contract Renewal Update Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Item 8: Nelson Tasman Regional Landfill Business Unit General Manager Update Report March 2023

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Nelson Tasman Regional Landfill Business Unit
17 March 2023

Report Title: Nelson Tasman Regional Landfill Business Unit General Manager Update Report March 2023

Report Author: Nathan Clarke - General Manager Regional Sewerage and Landfill

Report Number: R27534

1. Purpose of Report

1.1 This report is an update by the General Manager (GM) on activities to 24 February 2023 and finances to 31 December 2022, by the Nelson Tasman Regional Landfill Business Unit (NTRLBU).

2. Recommendation

That the Nelson Tasman Regional Landfill Business Unit

1. Receives the report Nelson Tasman Regional Landfill Business Unit General Manager Update Report March 2023 (R27534); and

2. Approves the sale of 50,000 NZ ETS units and delegates the timing of the sale to the General Manager of the Nelson Tasman Regional Landfill Business unit.

3. Background and Discussion

3.1 A landfill open day was held for residents of the Bishopdale subdivision who are landfill neighbours. About 150 invitations were distributed to letterboxes and 25 people attended the meeting. Generally, the residents were very happy with the activities at the landfill, with only three voicing concerns. Those three indicated that they occasionally have odour from the landfill, and one of these three also indicated that there was some noise associated with the gas system that could be heard at night. The GM has been requested by the residents who visited to take future visits and to speak at the Nelson Rotary Club regarding the landfill carbon journey.

3.2 Operations ran well until around Christmas. In December 2022 the Contract manager resigned, which has led to some performance issues that the GM is dealing with.

3.3 In January the primary landfill compactor broke a diff housing. After this broke down the NTRLBU backup compactor was used for a few weeks while awaiting repairs to the primary compactor. The NTRLBU compactor then developed a fault with a brake drum and is now also awaiting repair.

3.4 The landfill has been operating without a dedicated compactor since late January 2023 and a large bulldozer is currently being used to place refuse within the landfill.

3.5 The stormwater system has been operating well and has been preventing sediment from being discharged to the York Stream. Sediment has now accumulated in the pond to the point that it needs to be cleaned out, and a pump and dewatering bag system is being installed to facilitate this.

3.6 Productivity on the earthworks for the buttress and airspace excavation projects has been good during the summer period, and the upper buttress project is due for completion in mid-March.

3.7 Some additional earthworks have been undertaken to remove slip failure risk to areas above Potteries Way/ Bishopdale Ave along the western edge of the landfill property.

3.8 Repairs are due to commence over the next two weeks on the palisade retaining wall at the rear of the landfill following the August 2022 flood event.

3.9 The Eves Valley weighbridge has been constructed and the upgrades to the access way are commencing. This work has been contracted to Fulton Hogan and is due to be completed prior to winter 2023.

3.10 The NTRLBU has lodged its new Unique Emission Factor (UEF) for the 2022 calendar year. The UEF lodged was for the maximum reduction possible under the Emission Trading Scheme (ETS) rules (>90% reduction). This UEF will reduce the landfill emission liability under the ETS to approximately 7,250 tonnes CO₂ per year down from 99,000 tonnes CO₂ per year in 2018.

3.11 The NTRLBU finances show a surplus of $793,000 for the 2022/23 financial year to 31 December 2022. This is due to the higher than budgeted waste volumes, and lower than expected Unique Emission Factor, and includes a significant amount of additional operational expenditure associated with airspace excavation works.

4. Health and Safety and Environment

4.1 A number of incidents occurred at the landfill during the period September 2022 to 31 Jan 2023. These incidents are outlines in the table below:

4.2 One significant incident occurred during the period. This incident was another vehicle incident.

4.3 The contractor has been requested to implement engineering controls to prevent these vehicle incidents from occurring in future. NTRLBU is funding an additional traffic management role on the site in an effort to reduce the vehicle movement risks.

4.4 An additional recent incident (during Feb 2023) occurred with one of the contractor’s staff members being affected by gas when onsite, this event was investigated. NTRLBU stopped work on the site until improved procedures were implemented. Work has now recommenced.

4.5 Another recent incident occurred when NTRLBU identified some uncontained asbestos onsite. This asbestos incident is being investigated and it is likely that changes to procedures will be required.

5. Landfill Compactor Issues

5.1 There have been several issues with the site compactors since the NTRLBU September 2022 meeting. In January 2023 the primary compactor broke the differential housing due to wire wrapped around the drive axle.

5.2 The Contractor hired the NTRLBU backup compactor for around 2 weeks before it developed a problem with a brake housing. This resulted in both compactors being unavailable for service. Since early February the landfill has been operating without a compactor.

5.3 At NTRLBUs urging the Contractor hired a large bulldozer to allow improve productivity and compaction compared to the 20 tonne diggers onsite.

5.4 Recent data indicates that the landfill contractor is not achieving the required compaction density (0.8 tonnes/m3), which means that the landfill is filling up quicker than necessary. At the current density (around 0.751 tonnes per m3) the landfill will struggle to reach the end of the consent date (2034).

5.5 With the current operational contract term finishing at the end of June 2024, NTRLBU need to consider options regarding replacing the current compactor. Considerations for this are discussed in a separate Operations and Maintenance Contract renewal report on the NTRLBU Agenda.

5.6 In preparation for the new operational contract, it will be valuable for NTRLBU to have evidence whether a larger compactor can achieve increased compaction performance, and therefore whether NTRLBU should specify a significantly heavier machine for future landfill operation.

5.7 NTRLBU has made enquiries and has identified an alternative and heavier compactor that could potentially be made available to test the compaction possible from a heavier machine. This machine is around 40 tonnes compared to the approximately 25 tonne machines currently operating at York Valley.

5.8 NTRLBU have discussed running this trial with the Contractor and are awaiting agreement from the landfill operations Contractor before proceeding with the trial.

5.9 It is expected that the trial will demonstrate increased compaction performance provided by a heavier compactor and will give an indication of the airspace savings that could be obtained by having a larger machine.

6. NTRLBU Activities

6.1 It has continued to be busy for NTRLBU staff.

6.2 The issues being experienced with the departure of the previous contract manager for the operations manager has added to NTRLBU workload, and it is fortunate that the new NTRLBU operations manager has commenced work.

6.3 A range of projects are under construction with some issues being identified with management of the projects by the operations contractor. Progress on projects has been good over this construction season.

6.4 NTRLBU is working with consultants and contractors to finalised designs and procurement is underway for the 2023/24 construction season. The principal projects for the 2023/24 construction season are the lower buttress and leachate system implementation at York Valley, and the gas reuse and hail management facilities at Eves Valley Landfill.

7. Deed of Agreement and Terms of Reference Review

7.1 The review and alignment of the NTRLBU governance frameworks has been approved by Nelson City Council but has not yet been approved by Tasman District Council.

8. Airspace, Leachate, and Stability Upgrade

8.1 The airspace excavations along the southwestern wall of the landfill are complete. The works gained around one year of airspace.

8.2 The works have moved a significant amount of material which has subsequently been used in the construction of the upper stability buttress.

8.3 The construction of the upper buttress is due to be completed during March 2023. Once the upper buttress is complete the landfill filling setback can be removed, and work can commence to fill the available area within 25m of the front edge of the landfill.

8.4 The upper leachate wells that form part of the lower buttress and leachate improvements will be installed in March 2023 while the drilling contractor is onsite.

9. Odour Management

9.1 NTRLBU had one odour event during this period which was confirmed by the NCC compliance team during this period.

9.2 NTRLBU were issued with a warning notice regarding this odour event.

9.3 The odour event occurred following the receipt of 600 tonnes of tomato waste at the landfill.

9.4 The tomato waste needed disposal at a secure facility due to a biosecurity issue within the Nelson Tasman region.

9.5 Due to the biosecurity issues and the time taken for the tomatoes to be removed from the greenhouse and trucked to the landfill the tomato waste started to degrade and create odour prior to NTRLBU being able to cover the material.

9.6 Once the odour was reported NTRLBU changed procedures and immediately covered the waste and added additional capping to that area. This response resolved the odour on the same day as the odour notification was received.

9.7 An independent odour review had been received from our odour assessor a few days before the incident. The odour review report indicates that on the previous odour assessment visits there were no significant odours associated with the NTRLBU.

9.8 NTRLBU subsequently received an additional 400 tonnes of tomato waste in following weeks. To avoid the potential for additional odour issues, a second disposal area was opened at the landfill specifically for the tomato waste, and a separate bulldozer was hired to manage this waste.

9.9 The costs for this additional work are to be recovered from the disposer.

9.10 This area was capped each night, and only one dedicated machine was able to be used to avoid potential cross contamination issues with other landfill users’ vehicles.

9.11 Following the receipt of the warning notice from NCC, the GM arranged a meeting with the NCC consenting and compliance personnel.

9.12 The topic of this meeting was the GMs having a concern that the warning notice was a disproportionate response, and that this response may indicate an a more serious concern was held by the compliance personnel. The warning notice was unexpected given the very infrequent odours experienced and the extraordinary biosecurity issues that was occurring within the region.

9.13 The odour was out of context to the normal landfill performance and the GM held concern that the warning may have indicated an ongoing future regulatory response out proportion to the odour issues being experienced at the landfill.

9.14 If this were the case, then NTRLBU may need to reconsider future landfill plans.

9.15 The discussion with the consenting and compliance team identified that several the current consent provisions are no longer considered best practice, and that some variation to the consent conditions should be considered by NTRLBU to bring the consent conditions to best practice.

9.16 Any variation could assist with administration provisions of the consent and could include a more structured approach to odour detection and management.

10. Stormwater Management

10.1 SRP3 is working well with the coagulant significantly improving water quality leaving the site. NCC compliance officers inspected the pond recently and were complimentary on its performance.

10.2 The stormwater pond was dredged during July 2022 to remove the accumulated sediment. A more permanent sediment removal system was proposed during 2022 to reduce the costs and manpower requirements for sediment removal, however this was not able to be completed. The pond now has accumulated sufficient sediment that it will be dredged again.

11. Litter Management

11.1 There were no litter complaints during this period.

11.2 The new mobile litter catch fences are in use and are significantly reducing the amount of litter being blown around in the landfill.

11.3 NTRLBU have started installing the perimeter catch fence, with a trial section having been installed. The trial section is shown in the below photo.

Photo 1 - Trial perimeter catch fence section.

12. Emission Management

12.1 The NTRLBU gas management system has improved significantly since September 2022 when improvements to the collection system and gas field started to result in increased gas collection and destruction.

12.2 A new monitoring regime has been implemented with a specialist contractor assisting to measure and adjust the gas wells onsite. This contractor has facilitated to connection of the majority of the newly installed gas wells soon after each has been completed.

12.3 An example of the gas monitoring status report is shown below.

Figure 1 – Example of Weekly Gas monitoring Status Report

12.4 The installation of the new gas collection ring main is well underway, with the new condensate removal chamber to be installed over the next three months.

12.5 NTRLBU applied for the new UEF in January with the maximum gas destruction possible under the UEF regulations. This UEF means that the landfill can no longer reduce its emission liability by increased capture and destruction.

12.6 The UEF calculation included a new interpretation of the way the gas production should be calculated, which may be changed in future years. It is therefore considered that a more conservative UEF be assumed for 2023/24 that 0.091 achieved in 2022.

12.7 NTRLBU can however reduce its actual emissions by preventing the use of Fossil fuels. The focus for the gas system is now moving from capture and destruction to reuse options.

12.8 NTRLBU have commissioned Deta Consultants to undertake the options review to shortlist options for the reuse of landfill gas. This follows the NTRLBU boards request in September 2022 for additional detail on the options to be considered.

12.9 The options review is expected to be completed in April 2023.

12.10 It is currently anticipated that a recommendation on the options will be presented to NTRLBU in the 19 May 2023 NTRLBU board meeting.

13. Emissions Trading Scheme Position

13.1 In December we purchased 10,000 units at $85.25 as agreed during the September 2022 NTRLBU board meeting.

13.2 NTRLBU purchased ETS credits to the maximum allowance under the Treasury Policy in Dec 2022 based on an assumed UEF value.

13.3 In January we received 5,103 units from Pioneer pursuant to our agreement with them.

13.4 The ETS unit price has decreased to $68 at the end of February following the Governments decision in December (post purchase) not to follow the Climate Change Commission’s recommendations for unit limits and price control settings for 2023-2027. This decision was unexpected and contrary to market expectations.

13.5 The next auction of Government units is on 15th March 2023, which is likely to result in the market price of units moving.

13.6 The current year’s ETS expense budget assumed a Unique Emissions factor (UEF) of 0.8535 at a price of $46.55. The draft budget for 2023/24 assumes a UEF of 0.5 and a price of $37.00.

13.7 Our current holding of 155,569 units have an average cost of $43.45 per unit.

13.8 The UEF filed for 2022 calendar year is 0.091 or 7,242 units which is significantly below what is currently budgeted. We expect to know if this is accepted by end of March 2023 (for surrendering May 2023).

13.9 Our current NZU holding and movements

Units on hand June 2022 140,166

Purchase December 2022 @ $85.25 10,000

Transfer from Pioneer @ $0.00 5,103

Units on Hand 31 January 2023 155,569

Calculated units to surrender for 2022 (7,242)

Balance after surrender 148,327

13.10 Treasury policy limit assuming UEF of 0.21 and budgeted waste volumes is 46,800 units.

13.11 Current holding is 101,527 units in excess of policy due to the reduction in the UEF achieved in 2022 and expected UEF in 2023 and the Pioneer units.

13.12 The advice we have is that demand for units will continue to exceed supply of units particularly as the Government reduces the auction volumes which will result in the price of units increasing.

13.13 The NTRLBU should consider whether it is appropriate to continue to hold these credits, or whether it should look to reduce its holdings and use the realised funds to reduce capital inputs from its owners.

13.14 Options for the EST Units:

· Hold the units for future use

· Sell some of the surplus units

· Sell all of the surplus units

13.15 It is important to recognise that when the landfill operation shifts to Eves Valley the liability for ETS will revert to the Default Emissions Factor (DEF) until the new landfill starts producing gas. This will result in a substantial and significant increase in the operating costs of the landfill because of the need to surrender additional NZU’s for several years.

13.16 Any decision to reduce the ETS credits should also take this into consideration.

13.17 Options have been considered for the sale of ETS credits and these have been outlined in Table 1 below:

Table 1 – Options assessment for ETS Units

Option 1:
Advantages	· Units are held against future ETS scheme costs giving greater certainty in future years budgets. · Units are held against risk of UEF not being achieved in the future · Gate charges will be lower in future years.
Risks and Disadvantages	· Windfall gain will not be received · Treasury policy will be breached. · Customers will be shielded from the price signal from the cost of carbon emissions to reduce waste to the landfill.
Option 2:
Advantages	· Units are held against rises in future ETS scheme costs giving a degree of greater certainty in future years budgets · The additional units will provide some additional hedging against risk of UEF not being achieved in the future · Gate charges will be lower in future years · Partial windfall gain will be realised releasing funding for the capital expenditure program during a period of high financial constraints.
Risks and Disadvantages	· Only a partial windfall gain will be realised · Treasury policy will be breached · Customers will be shielded from the price signal from the cost of carbon emissions to reduce waste to landfill to a smaller but still significant extent.
Option 3:
Advantages	· Windfall gain will be received releasing funding for the capital expenditure program. · Treasury policy will not be breached · Customers will not be shielded from the price signal from the cost of carbon emissions to reduce waste to landfill to the same extent.
Risks and Disadvantages	· Customers will be exposed to future rises in ETS scheme costs · Business unit will be exposed to risk of budgeted UEF factors not being achieved. · Gate charges will be higher in future years

13.18 It is recommended that the NTRLBU recommends to NCC and TDC that the board sell 50,000 NZ carbon Units.

14. Waste Minimisation

14.1 There are three primary activities going on with waste minimisation for NTRLBU at present.

14.2 Battery diversion and recycling.

14.2.1 The number of small battery fire incidents at York Valley has remained low over the last two months although there is a continuing presence.

14.2.2 The cost of battery disposal is now expected to be in the order of $40,000 per annum. This funding will allow the region to maintain a focus on this, and hopefully this will further reduce battery fires and the risk of major fires occurring at the landfill.

14.3 NTRLBU waste minimisation activities.

14.3.1 NTRLBU is working with NCC and TDC on the review of the Joint Waste Minimisation and Management Plan (JWMMP).

14.3.2 A Solid waste Analysis Protocol (SWAP) review was undertaken at York Valley landfill during February to assess the composition of waste for the region. NTRLBU has continued to investigate additional separation works at the landfill. NTRLBU have engaged McDermott Contracting to undertake a separation trial at the landfill during March 2023. This trial will operate for four weeks and will focus initially on skip and bin waste separation and following this it will then focus on transfer station bin wastes.

14.3.3 NTRLBU has discussed the trial with both NCC and TDC solid waste staff and both NCC and TDC have indicated that they would like to attend these trials frequently during the trial period. It is believed that knowledge gained from the trial may assist planning or implementation for activities NCC and/ or TDC undertake on sorting at the transfer stations.

14.3.4 NTRLBU has begun looking at options for waste treatment and energy production from wastes, that will result in reduced airspace consumption and energy production. This is aimed at identifying whether a small system is available to treat Chrome Copper Arsenate (CCA) contaminated saw dust, as well as timber, paper and rubber. Laboratory Scale trials are underway at Auckland University.

14.3.5 A system is being developed to divert HAIL material from the landfill and reprocessing the HAIL material so that it does not need to be disposed to the class 1 landfill. This will save airspace, reduce Ministry for the Environment landfill levies, and reduce ETS liability due to a reduced mass of waste for disposal. Funding for this system has been included in the 2023/24 Business Plan and preliminary design is currently being undertaken. This project will likely include the development of a Class 3 landfill within the overarching Eves Valley Landfill area to ensure that treatment material can be stored and reused without requiring discharge to a Class 1 landfill.

15. Landfill Waste Volumes

15.1 Landfill volumes remain high and have exceeded expected landfill volumes for the year to date. ( refer to Figure 4 Below)

Figure 4 – Waste volume and composition for 2022/2023 year to date and for the full 2021/2022 year.

15.2 Total waste tonnage for the 2021/22 financial year was 81,000 tonnes. Waste tonnage is slightly lower (at 45,400 tonnes) for the 2022/23 year to date than was received to the same point in 2021/22 (46,000 tonnes)

16. NTRLBU Finances

16.1 Income Account for the period to 31December 2022.

16.2 The finances show an overall surplus for the year to 31 December 2022 is $556,000.

16.3 This increased income has come from the increased volume of wastes being received compared to the projected volumes used to generate the budget and from the significantly lower UEF factor achieved for the 2022 calendar year than assumed in the Business Plan.

16.4 Expenses are up compared to budget for a range of items, which is expected due to higher volume of wastes, and consequently the higher Waste Disposal Levy and operational costs, and due to expenditure on airspace excavations and waste diversion trials.

16.5 One item that is particularly high for the year to date is consultancy costs. These relate to work on operational consent applications, secondments for activity management support, and support for other items such as the Eves Valley leachate system investigations. While these costs are higher than budget, they are more than compensated by the additional revenue and lower ETS costs.

16.6 Balance Sheet as of 31 December 2022

17. NTRLBU Resourcing

17.1 The new Operations Manager for NTRLBU has started and Mark Sutton is focussed on NTRLBU, and Brad Nixon is now focussed on Nelson Regional Sewerage Business Unit.

18. Conclusion

18.1 NTRLBU operations and maintenance has suffered from several performance issues since the resignation of the operations Contractors Contract Manager in early Jan 2023.

18.2 A number of safety incidents since the last NTRLBU Board meeting, and these incidents are still being investigated.

18.3 NTRLBU is bearing additional cost and workload to reduce ongoing safety risks on site by paying for a traffic controller on site and by having NTRLBU representatives onsite more frequently and for langer periods.

18.4 There have been significant issues with the availability of the compaction machinery onsite.

18.5 Battery diversion works are continuing, but battery fires are still occurring at the landfill.

19. Important considerations for decision making

Fit with Purpose of Local Government

The NTRLBU is a joint committee constituted pursuant to the provisions of Schedule 7 to the Local Government Act 2002 and contributes to the four Local Government well-beings of social, economic, environmental, and cultural.

Consistency with Community Outcomes and Council Policy

The report updates the NTRLBU board on progress toward the actions outlined in the NCC and TDC Annual Plans and the NTRLBU business plan.

Risk

This report includes updates on environmental and business continuity risks for consideration by the NTRLBU board

Financial impact

This report provides a means of assessing progress against plans. The report includes consideration of ETS credits holding and the potential to sell some of the NTRLBU ETS Units which could be material to the owners of the facility.

Degree of significance and level of engagement

Climate Impact

A key feature of the NTRLBU Business Plans and general manger update reports are projects that work toward mitigation of greenhouse gas emissions. This includes physical works for gas reuse, and opportunities to develop projects to divert a significant fraction of organic waste from landfill for energy production.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report but iwi have representation on the Board.

Delegations

The Joint Committee has the following delegations to consider the Nelson Tasman Regional Landfill Business Unit:

5.6.1 Relevant Areas of responsibility:

• Landfill, including York Valley landfill and Eves Valley landfill.

5.6.2 Delegations:

· The NTRLBU may without the need to seek any further authority from the councils:

Set fees and charges for waste disposal at the regional landfill facilities by 30 June each year; including the power to apply discounted fees and charges for the disposal of waste in bulk; and may determine other circumstances where discounted fees and charges may be applied. For clarity, the fees and charges shall be included in the draft annual Business Plan that is submitted for Council approval each year.

Attachments

Nil

Item 9: Nelson Tasman Regional Landfill Business Unit - 2023/24 Business Plan

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Nelson Tasman Regional Landfill Business Unit
17 March 2023

Report Title: Nelson Tasman Regional Landfill Business Unit - 2023/24 Business Plan

Report Author: Brad Nixon - Operations Manager Regional Services

Report Number: R27545

1. Purpose of Report

1.1 To update the Nelson Tasman Regional Landfill Business Unit (NTRLBU) on feedback provided to NTRLBU by Tasman District Council (TDC) and Nelson City Council (NCC) in relation the NTRLBU 2023/24 Business Plan (Business Plan).

2. Summary

2.1 NTRLBU has approved the Draft NTRLBU 2023/24 Business Plan (1399367370-7649) and has submitted this to NCC and TDC for consideration and feedback.

2.2 NCC and TDC have both considered the report and have provided no feedback.

3. Recommendation

That the Nelson Tasman Regional Landfill Business Unit

1. Receives the report Nelson Tasman Regional Landfill Business Unit - 2023/24 Business Plan (R27545) and its attachment (1399367390-7915); and

2. Approves the Nelson Tasman Regional Landfill Business Unit 2023/24 Business Plan (1399367390-7915) subject to minor changes approved by the Chairperson; and

3. Recommends the Nelson Tasman Regional Landfill Business Unit Business Plan 2023/24 (1399367390-7915) be presented to the Tasman District Council and Nelson City Council.

Recommendation to the Nelson City Council and Tasman District Council.

That the Nelson City Council and Tasman District Council

1. Receive the Nelson Tasman Regional Landfill Business Unit Business Plan 2023/24 (1399367390-7915).

4. Background and Discussion

4.1 The NTRLBU was established by NCC and TDC to manage and operate regional landfill facilities and the Terms of Reference (TOR) requires the Business Plan to be submitted to the two Councils for feedback prior to confirmation by the NTRLBU board.

4.2 The NTRLBU resolved on 9 September 2022 as follows:

Resolved RLBU/2022/021

That the Nelson Tasman Regional Landfill Business Unit

1. Receives the report Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/2024 (R27146) and its attachment/s (1399367370-7649); and

2. Approves the amended Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/24 (1399367370-7649) for presentation to the Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson and General Manager.

And:

Resolved RLBU/2022/022

That the Nelson Tasman Regional Landfill Business Unit

1. Receives the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/2024 (1399367370-7649) for review and provide feedback to the Nelson Tasman Regional Landfill Business Unit, if required.

4.3 The NTRLBU TOR outlines several activities required by the NTRLBU along with specified timing for these activities.

4.4 The TOR requires that the NTRLBU prepares a Business Plan and that this be presented to the Councils by 31 October each year.

4.5 After the Councils have had an opportunity to discuss and comment on the draft Business Plan the Board shall finalise the Business Plan, incorporating any agreed changes, and shall present the final plan to the Councils by 31 May 2023.

4.6 The Board can only formally adopt the Business Plan after receiving and considering feedback from the two Councils.

4.7 Updates to the draft Business Plan include changes to landfill charges for the 2023/24 year, resulting from the reduced Unique Emissions Factor (UEF) achieved for the 2022 calendar year.

4.8 The updates also include revised operational expenses, again because of the reduction in the UEF.

4.9 There are no changes to the capital expenditure and as such no implications to the funding requirements from either Council. On this basis Officers suggest that further feedback from Councils is not required.

5. Feedback Received

5.1 Nelson City Council (NCC) considered the Business Plan at the full Council meeting on 29 September 2022, and resolved as follows:

Resolved CL/2022/211

That the Council

1. Receives the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2023/24 (1399367370-7649) for review and provide feedback to the Nelson Tasman Regional Landfill Business Unit, if required.

The NCC gave no feedback on the Business Plan.

5.2 Tasman District Council considered the Business Plan at the full Council meeting on 15 December 2022, and resolved as follows:

CN22-12-12

That the Tasman District Council:

1. receives the Nelson Tasman Regional Landfill Business Unit - Business Plan 2023/2024 and Annual Report 2021/2022 RCN22-12-26; and

2. approves the Nelson Tasman Regional Landfill Unit - Business Plan 2023/2024.

The TDC gave no feedback on the Business Plan.

6. Conclusion

6.1 The NTRLBU has received no feedback that requires changes to the Draft NTRLBU 2023/24 Business Plan (1399367370-7649)

6.2 Changes to the Business Plan have been made due to a reduction in the landfill UEF. These changes only affect the operational costs of the Landfill.

6.3 No changes to the Business Plan have been made that affect the NTRLBU Capital expenditure.

6.4 It is recommended that the NTRLBU adopt the 2023/24 NTRLBU Business Plan ((1399367390-7915) and forward the Business Plan to both Council’s.

Attachments

Attachment 1: 1399367390-7915 - NTRLBU Business Plan 2023/24 Final V1 ⇩

Nelson Tasman Regional Landfill Business Unit

Areas of Responsibility:

Powers to Decide:

Power to Recommend to Councils:

Quorum:

Procedure: