Strategic Development and Property
Subcommittee Minutes - 28 July 2022
Present: Cr
G Noonan (Chairperson), Councillors Y Bowater, T Brand, T Skinner, Mr J Murray
and Mr J Peters
In
Attendance: Councillors R Sanson and M Lawrey, Group Manager
Corporate Services (N Harrison), Acting Group Manager Community Services (T
Robinson), Senior Governance Adviser (M Macfarlane), Assistant Governance Adviser
(A Bryce-Neumann)
Apologies : Her
Worship the Mayor R Reese for lateness
Karakia
and Mihi Timatanga
1. Apologies
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Apologies
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Resolved SDAP/2022/036
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That the Strategic Development and Property Subcommittee
1. Receives
and accepts the apologies from Her Worship
the Mayor R Reese for lateness.
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Bowater/Peters Carried
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2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 24
March 2022
Document number M19357, agenda
pages 6 - 12 refer.
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Resolved SDAP/2022/037
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That the Strategic
Development and Property Subcommittee
1. Confirms
the minutes of the meeting of the Strategic Development and Property
Subcommittee, held on 24 March 2022, as a true and correct record.
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Bowater/Murray Carried
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5.2 9
June 2022
Document number M19524, agenda
pages 13 - 18 refer.
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Resolved SDAP/2022/038
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That the Strategic
Development and Property Subcommittee
1. Confirms
the minutes of the meeting of the Strategic Development and Property
Subcommittee, held on 9 June 2022, as a true and correct record.
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Peters/Bowater Carried
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6. Exclusion
of the Public
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Resolved SDAP/2022/039
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That the Strategic Development
and Property Subcommittee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
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Brand/Bowater Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Strategic Development and Property Subcommittee Meeting -
Confidential Minutes - 24 March 2022
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Section
48(1)(a)
The
public conduct of this matter would be likely to result in disclosure of
information for which good reason exists under section 7.
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The withholding of the information is necessary:
· Section
7(2)(b)(ii)
To protect
information where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who supplied
or who is the subject of the information
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
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2
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Strategic
Development and Property Subcommittee Meeting - Confidential Minutes - 9 June
2022
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Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
· Section 7(2)(g)
To maintain legal professional
privilege
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3
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Status Report - Confidential
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Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
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The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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4
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Update on
Actions Undertaken for Campgrounds and Marina from Previous Resolutions to
July 2022
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
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5
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Brook Valley Holiday Park Relocatable Home Park
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Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
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The withholding of the information is necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
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6
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Anchor
Building - Responses to Request for Expressions of Interest for lease or sale
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Section
48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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The meeting went into confidential session at 09.06a.m.
Her Worship the Mayor R Reese joined at 11.05a.m. The resumed in public session
at 11.38a.m.
Karakia
Whakamutanga
7. Restatements
It was resolved while the public was
excluded:
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5
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Brook Valley Holiday Park
Relocatable Home Park
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2. Agrees that
the decision and attachment one (A2568730) and two (A2887934) only be made
publicly available; and
3. Agrees
that Report (R26531) and Attachment three (A2913685)
remain confidential at this time.
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There being no further business the meeting ended at
11.41a.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Item 6: Chairperson's
Report
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Strategic Development and Property Subcommittee
30 August 2022
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REPORT R27186
Chairperson's
Report
1. Purpose
of Report
1.1 To
update the Committee.
2. Recommendation
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That
the Strategic Development and Property Subcommittee
1. Receives
the Chairperson's Report (R27186).
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3. Discussion
3.1 This
is the final Chair report for the triennium, and, for me the final report for
my time on Council.
3.2 This
subcommittee was established to concentrate on some items that needed a push, namely,
the Marina, the campgrounds and some specific properties held by Council.
3.3 The
method of working was intended to be a bit different from the standing
committees and I have tried to keep our meetings open and free for discussion,
as opposed to debate.
3.4 It
has been extremely enjoyable having the ability to be more free-thinking and
finding solutions in a different way.
3.5 Clearly
the recent storm event has impacted almost all areas of Council and that
includes the delegations of this subcommittee.
3.6 I
have received reports from the Marina staff who have collected large amounts of
debris which landed in the Marina. They have worked very hard to clear all of
this, check on all the moorings and boats and keep the marina running
efficiently. They have had numerous emails of support and gratitude and
is well-deserved.
3.7 At
the time of writing I have had no reports of any property damage under the SDP
delegation and we should be grateful for that.
3.8 The
campgrounds, on the other hand, have been affected and some of the damage will
impact some planning. Staff will report on the impacts as soon as they
are able to provide a full assessment to inform the recovery actions, however
their attention is currently still on the emergency response.
3.9 To
all the staff who have interacted with this subcommittee, we thank you for your
commitment to the subcommittee and to the community.
3.10 I
have had three Group Managers look after various aspects of this
subcommittee’s delegations for the two years, thanks to Nikki Harrison,
Andrew White and Nicky McDonald.
3.11 To
the subcommittee members a huge thankyou especially given the number of times
we have had to meet under very tight timeframes to solve issues that have
arisen. I believe we can all be very satisfied that we have progressed
all the items put before us and some to a conclusion. This is not always
possible as many items dealt with by Council straddle a number of years.
3.12 To
those who have chosen not to return, thank you for your service. To those who
are standing, all the best.
Author: Gaile
Noonan, Chairperson - Strategic Development and Property Subcommittee
Attachments
Nil
Item 7: Strategic
Development and Property Quarterly Report to 30 June 2022
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Strategic Development and Property Subcommittee
30 August 2022
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REPORT R27019
Strategic
Development and Property Quarterly Report to 30 June 2022
1. Purpose
of Report
1.1 To
inform the Subcommittee of the financial and non-financial results for the fourth quarter of 2021/22 financial year for the
activities under the Strategic Development and Property Subcommittee’s
delegated authority.
2. Recommendation
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That
the Strategic Development and Property Subcommittee
1. Receives
the report Strategic Development and Property Quarterly Report to 30 June
2022 (R27019) and its
attachments (606908324-33303 and 1530519604-1057).
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3. Background
3.1 Quarterly reports on performance are provided to each
Committee on the performance and delivery of projects and activities within
their areas of responsibility.
3.2 The
financial reporting focusses on the year-to-date performance to 30 June 2022
against approved capital and operating budgets.
3.3 Approved budgets are the 2021/22
annual budget plus any carry forwards, plus or minus any other additions or
changes approved by Council or the appropriate Committee.
3.4 At
the time of budgeting, capital projects are classed as one of the following:
3.4.1 Growth: the main driver of the project is
population growth.
3.4.2 Renewal: the main driver of the project is
to replace existing assets nearing the end of their economic life.
3.4.3 Level of Service: the main driver of the
project is to increase the level of service provided to the community.
3.4.4 Where a capital project contains a mix of capital
type, it is coded to the dominant purpose of the capital project.
3.5 Detailed
project sheets are included in Attachment 1 (606908324-33303) and Attachment 2
(1530519604-1057) for the projects within the Strategic
Development and Property Subcommittee delegations. These project sheets
have been selected if their budget is at least $250,000 for 2021/22, are
multi-year projects with a budget over $1 million, or have been assessed to be
of particular interest to the Committee.
3.6 Project
status is analysed based on three factors: quality, time, and budget. From the
consideration of these three factors the project is summarised as being on
track (green), some issues/risks (orange), or major issues/risks (red).
Projects that are within 5% of their budget are on track in regard to the
budget factor.
4. Financial
Results
Profit and Loss by Activity
4.1 Rental
Properties, including Millers Acre Centre, income
is less than budget by $140,000. Rental income is less than budget
mainly due to vacancies and a budgeting error.
4.2 Marina
expenditure is less than budget by $205,000.
Various repairs & maintenance expenditure is less than budget by $105,000,
due the larger dedicated marina team being able to undertake the majority of
repairs and maintenance around the property. Maintenance dredging consent
plan is less than budget by $100,000, as it has been deferred until the
Masterplan is approved.
4.3 Brook
Camp expenditure is greater
than budget by $177,000. Staff costs are $167,000 over budget due to
having been allocated differently than budgeted; however, at an
all-of-organisation level, staff costs are currently within budget. The Brook
Camp staffing budget allocation has been adjusted in the Annual Plan 2022/23,
to better reflect actual staff time spent on this activity.
4.4 As
at 30 June 2022, Capital Expenditure is $514,000 under the Operating Budget of
$3.18m. The majority of this relates to capital expenditure associated
with the Marina.
4.5 As
at 30 June 2022, Capital Expenditure for Marina is $485,000 under the Operating
Budget of $1.34m. Major capital variances are in the following projects:
· Akersten
St Development is under budget by $83,000, as demolition of the building is
on hold pending the Masterplan outcome. Building has now been leased out for a
period of two years and is generating income. This capital budget will
not be carried forward to 2022/23.
· Minor
Capital Development is under budget by $81,000, due to a delay in minor
projects pending the Masterplan outcome. This budget will be carried forward to
2022/23.
· Health
& Safety Improvements is under budget by $305,000, as work is currently
ongoing. The balance of this budget will be carried forward to 2022/23.
4.6 Rental
Properties graphs include the following properties:
· Millers
Acre Centre
· 157
Haven Road
· 48
Pascoe Street
· 163
Haven Road
· 199
Bridge Street
· 101
Achilles Avenue
· 81
Achilles Avenue
· Nursery
Land – Atawhai Drive
· 11
Cross Quay
· 252
Haven Road
· 236-250
Haven Road
4.7 Major
capital variances in Campgrounds are in the following projects:
· Brook
Camp Building Renewals are $108,000 under budget but a carry forward will
be requested.
· Maitai
Camp Improvements, being over budget by $93,000, which will be
covered by a carry back request of 2022/23 budget.
5. Campground
Updates
Brook Valley
Holiday Park
5.1 For the three months,
April to June 2022, there were 165 guest nights.
5.2 A
further Camping-Grounds Regulations exemption has been granted until 28
February 2023, to achieve full compliance following an application for an
extension to the 13 April 2022 deadline. The regulator was provided with an
indicative timeline for planned works and monthly updates are required as part
of the exemption conditions.
5.3 The
F Block ablution facilities renewal project is tracking well. The project will
not be completed this financial year, and a carry forward has been requested. A
building consent is currently being applied for and confirmation of this will
enable the project to progress.
5.4 The
utilities hub project is detailed in the Project Sheet (Attachment 1). With
sites at the campground confirmed, the project is progressing, with design
finalisation and construction programmed in 2022/23.
5.5 The
Wi-Fi installation is complete. This project has allowed a faster broadband
service to the camp office for administration and for the campers. The
installation has also serviced the Brook Waimarama Sanctuary for its
educational programme.
Maitai Valley Motor Camp
5.6 A
Camping-Grounds Regulations certificate of exemption, issued for the Maitai
Valley Motor Camp, required that a resource consent application for long term
occupancy be submitted by 30 June 2022, and for the relocatable home park to be
fully established by 30 June 2024. A resource consent application was made on
29 June 2022. A related discharge consent application for wastewater is being
developed but has not been submitted yet, as it is dependent on Council
direction on the option chosen. A separate report will be brought to Council
after guidance has been provided by this Subcommittee.
5.7 The
transition project to bring the camp management in-house has been successfully
completed by the deadline of 1 July 2022. A new camp manager has been recruited
and is running the camp. Additional staff are being recruited to assist the
camp manager.
5.8 Condition
assessments of the camp’s assets have been completed, including for the
manager’s house. The house required some upgrades to meet the Healthy
Homes standards, scheduled to be completed by the end of July 2022.
5.9 There
will be some minor unbudgeted expenditure associated with the transition
project, due to the purchase of minor assets, such as washing machines, from
the previous lessee.
5.10 CCTV
and lone worker radios have been installed, WiFi capacity and connection has
been upgraded and a new online booking system set up. This ensured that these
operational aspects of the camp were efficiently transferred during the
management handover. Budget from 2022/23 will be carried back to cover these
costs in the carry forward report to Audit Risk and Finance Subcommittee report
on 13 September 2022.
6. Marina
Update
6.1 The
Draft Nelson Marina Masterplan has been out for public consultation, closing on
20 July 2022. A total of 203 submissions were received, with 92% of submissions
being positive about the proposed development of Nelson Marina. The submissions
are currently being worked through, with the deliberations report being
prepared for presentation to Council on 22 September 2022.
6.2 Documentation
for the formation of a Management Council Controlled Organisation is underway
and will be reported at a future meeting.
6.3 Hutchwilco
Limited has signed a lease and moved into the building at 225 Akersten Street
as the primary tenant. The company is providing life raft servicing to the
vessels of Nelson, which was previously done in Auckland, Wellington or
Christchurch.
6.4 Marina
Capital Projects update:
6.4.1 The
non-skid resurfacing of the Marina is well underway. The result is a
significantly safer surface, with the added benefit of being aesthetically more
pleasing. The team is installing one pontoon per week with completion scheduled
for the end of September 2022. This project has been delayed slightly, due to
significant days of rain this winter.
6.4.2 As
previously reported, Stage 1 of the power pedestal replacement project is
delayed due to international supply issues. The pedestals are due to be
shipped from Europe in August with a delivery to the Marina in late September.
Installation on arrival should only take two weeks.
7. Strategic
Properties Update
7.1 The
Request for Expressions of Interest for the Lease or Sale of 258 Wakefield Quay
(Anchor Building) was released on 11 April 2022, with a closing date of 25 May
2022. Interested parties were provided an opportunity to visit the site on 13
May 2022.
7.2 A
licence to occupy (LTO) has been entered into with MakeShift spaces for a projection of images onto the Millers Acre building
wrap facing the public carpark, to celebrate the 35 Years anniversary of
Smokefree Rockquest. This LTO also allows for the fixing of vinyl stickers to
the building wrap around the entirety of the building.
8. Tenders
Awarded
8.1 Tenders are advised in the
Quarterly Report if their budget is at least $300,000 and accepted via the
Tenders Subcommittee. There were no tenders awarded under delegated authority
in the fourth quarter of the financial year 2021/22.
9. Review
of Key Performance Indicators
9.1 There is one Key Performance
Indicator as reported below.
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What Council will provide
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Performance Measures
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Target Year 1 (2021/22)
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End of year comment 2021/22
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Result 2021/22
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Marina managed to meet demand
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Occupation for marina berths
(both permanent and visitors)
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Greater than 95%
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Total Marina berth occupancy
for 2021/22 was 96.8%.
Occupancy was 92% in 2020/21.
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Achieved
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10. Conclusion
10.1 The
review of performance for the fourth quarter of 2021/22 for the Strategic Development
and Property Subcommittee is included in this report, with project reports
attached.
Author: Tanya
Robinson, Strategic Adviser Community Services
Attachments
Attachment 1: 606908324-33303 -
Project sheet Compliance Improvements ⇩
Attachment 2: 1530519604-1057
- Millers Acre Cladding Project Sheet Q4 2021-22 - 2736 ⇩
