Agenda of Community and Recreation Committee

Extract from Nelson City Council Delegations Register (A1183061)

Community and Recreation Committee

Areas of Responsibility:

· Arts, Culture and Heritage

· Bylaws, within the areas of responsibility

· Cemeteries and Crematorium

· Community Centres and Halls

· Community Development, including youth issues, ageing issues and social well-being

· Community festivals and events, excluding:

§ Events Strategy and Events Fund (matters for Council)

· Founders Heritage Park

· Governance of Nelson City Council Controlled Organisations and Council Organisations, within the areas of responsibility:

§ The Bishop Suter Trust;

§ The Nelson Arts Festival Trust

§ The Nelson Centre of Musical Arts

§ The Nelson Municipal Band Trust

§ The City of Nelson Civic Trust

§ Sport Tasman

· Heritage Houses and their grounds

· Libraries

· Modellers Pond

· Natureland

· Nelson Gondola Project and Koata Park

· Parks and Reserves, aside from

§ Saxton Field (a matter for the Saxton Field Committee)

· Recreation and Leisure Facilities and Services, including swimming pool facilities and Waahi Taakaro Golf Course

· Rural Fire Risk

· Sister City relationships

· Sports Fields, including Trafalgar Park and the Trafalgar Pavilion

· The Trafalgar Centre

· Youth Council

Delegations:

The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

The exercise of Council’s responsibilities, powers, functions and duties in relation to governance matters includes (but is not limited to):

· Monitoring Council’s performance for the committee’s areas of responsibility, including legislative responsibilities and compliance requirements

· Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval

· Developing and approving in principle draft Activity Management Plans, for inclusion in the draft Long Term Plan

· Reviewing and determining whether a bylaw or amendment, revocation or replacement of a bylaw is appropriate

· Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes, other than final approval

· Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

· Approval of increases in fees and charges over the Consumer Price Index (CPI)

Powers to Recommend to Council:

In the following situations the committee may consider matters within the areas of responsibility but make recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):

· Matters that, under the Local Government Act 2002, the operation of law or other legislation, Council is unable to delegate

· The purchase or disposal of land or property relating to the areas of responsibility, other than in accordance with the Long Term Plan or Annual Plan

· Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

· Decisions regarding significant assets

· Decisions in relation to the Nelson Gondola Project and Koata Park

· Approval of final versions of strategies, policies and plans

Community and Recreation Committee

18 August 2022

Page No.

Karakia and Mihi Timatanga

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Stoke Rugby Football Club - The Greenmeadows Facility and their proposal.

Chris Little and Patrick Power, from the Stoke Rugby Football Club will speak about the Greenmeadows Facility and their proposal.

5. Confirmation of Minutes

5.1 30 June 2022 8 - 17

Document number M19597

Recommendation

That the Community and Recreation Committee

1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 30 June 2022, as a true and correct record.

6. Chairperson's report

7. Youth Council Update

8. Approval of Draft Taonga Tuku Iho Strategy For Community Feedback 18 - 54

Document number R26916

Recommendation

That the Community and Recreation Committee

1. Receives the report Approval of Draft Taonga Tuku Iho Strategy For Community Feedback (R26916) and its attachments (1736347531-4083 and 839498445-3232); and

2. Approves the Draft Taonga Tuku Iho Strategy Public Feedback Document (839498445-3232) for community feedback; and

3. Agrees that the public feedback document (839498445-3232) meets the requirements of the Local Government Act 2002 including the principles of consultation in section 82; and

4. Approves the consultation approach (set out in paragraphs 5.18 to 5.22 of this report (R26916) and agrees:

a. the approach includes sufficient steps to ensure the Draft Taonga Tuku Iho Strategy will be reasonably accessible to the public and will be publicised in a manner appropriate to its purpose and significance; and

b. the approach will result in the Draft Taonga Tuku Iho Strategy being as widely publicised as reasonably practicable as a basis for consultation; and

5. Agrees that the Committee Chair and Chief Executive be delegated to approve any minor amendments required to the supporting information or public feedback materials prior to the start of the engagement process.

9. Community Investment Funding Panel Minutes: 15 December 2021 and 7 June 2022 55 - 62

Document number R27065

Recommendation

That the Community and Recreation Committee

1. Receives the report Community Investment Funding Panel Minutes: 15 December 2021 and 7 June 2022 (R27065) and its attachments (1982984479-25 and 1982984479-32).

2. Receives the confirmed minutes of the meeting of the Community Investment Funding Panel held on 15 December 2021 and 07 June 2022; and

3. Receives the unconfirmed minutes of the meeting of the Community Investment Funding Panel held on and 07 June 2022.

10. Nelson Festivals Trust's End of Year Report 63 - 111

Document number R26630

Recommendation

That the Community and Recreation Committee

1. Receives the report Nelson Festivals Trust's End of Year Report (R26630) and its attachments (1511110536-202 and 1511110536-252).

11. Bishop Suter Trust - Adoption of Final Statement of Intent 112 - 159

Document number R26855

Recommendation

That the Community and Recreation Committee

1. Receives the report Bishop Suter Trust - Adoption of Final Statement of Intent (R26855) and its attachments (A2800638 and A2916654); and

2. Notes the delivery of the Bishop Suter Trust’s final Statement of Intent 2022/27 as required under the Local Government Act 2002; and

3. Approves the final Statement of Intent of the Bishop Suter Trust for 1 July 2022 to 30 June 2027.

Confidential Business

12. Exclusion of the Public

Recommendation

That the Community and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Confidential Minutes - 30 June 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
2	Bishop Suter Trust - Trustee Rotation and Remuneration 2022/23	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	City Club and Tasman Rugby Union - Proposed Leases and Public Engagement	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Karakia Whakamutanga

Community and Recreation Committee Minutes - 30 June 2022

Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the via Zoom on Thursday 30 June 2022, commencing at 9.04a.m.

Present: Councillor T Skinner (Chairperson), Acting Mayor J Edgar, Councillors Y Bowater (Deputy Chairperson), T Brand (Deputy Chairperson), M Courtney, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and Mr T Alesana

In Attendance: Group Manager Community Services (A White), Senior Governance Adviser (M Macfarlane) and Assistant Governance Adviser (A Bryce-Neumann)

Leave of Absence: Her Worship the Mayor R Reese

Opened with a prayer

1. Apologies

Resolved CAR/2022/020

That the Community and Recreation Committee

1. Receives and accepts an apology for lateness from Cr T Brand

Bowater/Noonan Carried

Attendance: Cr Brand joined the meeting at 09.08a.m.

2. Confirmation of Order of Business

An additional Public Forum had been received from James Donaldson, Nelson Centre of Musical Arts.

Item 10 would be taken prior to Item 9 to allow for an external attendee’s availability.

3. Interests

There were no updates to the Interests Register. Councillor Sanson declared non pecuniary interests in Items 9 and 10 of the agenda.

4. Confirmation of Minutes (Agenda Item 5)

4.1 12 April 2022 (Agenda item 5.1)

Document number M19401, agenda pages 8 - 14 refer.

Resolved CAR/2022/021

That the Community and Recreation Committee

1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 12 April 2022, as a true and correct record.

Courtney/Brand Carried

5. Public Forum (Agenda Item 4)

5.1 Youth Nelson - Youth Nelson Update (Agenda item 4.2)

Document number R26990

Maree Shalders, from Youth Nelson, spoke of the challenges faced by youth and potential partnership opportunities and answered questions on the services delivered by Youth Nelson and what additional support could be provided by Council.

Attachments

1 A2913098 Maree Shalders - Youth Nelson

5.2 Whanake Youth - Stoke Youth Park and Container Café (Agenda item 4.1)

Document number R26982

Lee-ann O’Brien, from Whanake Youth spoke about the Stoke Youth Park and Container Café that opened in November 2021 and the services being provided for youth to access.

Ms O’Brien answered questions on the potential to extend what activities can be delivered, levels of vandalism and graffiti in Stoke and what the containers are used for.

Attachments

1 A2913080 Lee Ann O'Brien - Whanake Youth

5.3. James Donaldson - The Nelson Centre of Musical Arts

Document number R27012

James Donaldson and Jan Trayes, from Nelson Centre of Musical Arts proposed to prepare a 3 year statement of intent rather than following an officer led approach.

Mr Donaldson and Ms Trayes answered questions on the debt to council, depreciation funding, potential for a memorandum of understanding to provide clarity around reporting and funding, ability to fund depreciation and Council debt repayments, the capacity of the board to progress the memorandum of understanding and the structure of the new board.

6. Chairperson's report

There was no Chairperson’s report.

7. Youth Council update

Document number R26963

Grier Rollinson and Miro Lawrey gave a verbal update on Rock Quest, Pride Details, Top of the South Youth Forum, Young Funny Event Nelson Arts Festival, submission on healthy drinks in secondary schools and provided feedback on review of Youth Council.

Councillor Fulton raised a Point of Order against the Chairperson but did not state the grounds. The Point of Order was not upheld. The Chairperson said members could speak after the break.

8. Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria

Document number R26839, agenda pages 15 - 32 refer.

Team Leader Parks and Facilities Activity Management, Paul Harrington, Consultant Chris Ward, Manager Parks and Facilities, Rosie Bartlett, and Principal Parks and Facilities Activity Planner, Andrew Petheram, spoke to the report, updated on progress to date, and noted works to date were a framework for future discussions and helped to identify some of the issues that need to be addressed.

Officers answered questions on

· involvement of iwi in the process to date and the provision of only one iwi representative and if there potential for expansion of this, potential to include iwi views in selection of any potential sites,

· if other faith groups needs have been considered,

· the ability to access sites near Nelson via public transport,

· likely establishment date,

· ability to share costs with Tasman District Council,

· funding requirements,

· budgetary timing for the masterplan development.

Resolved CAR/2022/022

That the Community and Recreation Committee

1. Receives the report Joint Regional Cemetery – Memorandum of Understanding and draft Site Selection Criteria (R26839) and its attachments (A2876360 and A2876364);

2. Notes the draft ‘Criteria for site selection for a regional cemetery’ (A2876364); and

3. Notes the Joint Regional Cemetery Working Group’s request to retain some flexibility to modify the criteria once it has considered the results of the mapping exercise.

Brand/Skinner Carried

Recommendation to Council
Resolved CAR/2022/023
	*That the Council* *1. Approves the Memorandum of Understanding between Nelson City Council and Tasman District Council for the development of a joint regional cemetery (A2876360) for signing; and* 2. Delegates responsibility for agreeing to any minor changes to the Memorandum of Understanding (A2876360) to the Nelson City Councillor who is Co-Chairperson of the Joint Regional Cemetery Working Group, in consultation with the Co-Chairperson counterpart from Tasman District Council.
Brand/Skinner Carried

The meeting was adjourned at 10.35a.m. and reconvened at 10.49a.m.

The Chairperson advised that the order of business would be adjusted to accommodate presentations from external organisations.

Councillor Bowater raised a Point of Order against the Chairperson but did not state the grounds. Councillor Bowater tended her resignation as the Co-Deputy Chairperson of the Community and Recreation committee.

9. Follow Up Review on the Nelson Centre of Musical Arts (Agenda item 10)

Document number R26380, agenda pages 118 - 153 refer.

Strategic Adviser, Tanya Robinson, spoke to the report noting this was a follow up on the earlier review and report in 2019.

Dr Robinson and Consultant, Bruce Robinson, answered questions on the developing relationship between Council and the NCMA, the process that was used to engage with elected members, the delay in the report being brought to committee, insights on potential debt relief, external sources of income, provision of operating grant to offset depreciation of assets, increase in inflation rates impact on annual payments and the potential cumulative impact of this, and the potential impact on rates.

Attendance: Councillor Fulton left the meeting at 11.36a.m.

The motion was taken in parts with additional resolutions added to request officers engage with the NCMA on options for the remission of debt.

Resolved CAR/2022/024

That the Community and Recreation Committee

1. Receives the report Follow Up Review on the Nelson Centre of Musical Arts (R26380) and its attachment (A2856883); and

Brand/Courtney Carried

Resolved CAR/2022/025

That the Community and Recreation Committee

2. Approves the development of a Memorandum of Understanding as the basis of the relationship between Nelson City Council and Nelson Centre of Musical Arts; and

3. Requests that Nelson Centre of Musical Arts provides a Statement of Intent to be received by Council’s delegated committee every three years to inform six-monthly reporting, in conjunction with an operational grant agreement; and

4. Requests that Nelson Centre of Musical Arts provides annually to Council’s delegated committee any updates to its Statement of Intent; and

5. Notes that the allocation of up to $10,000 for a business advisor for Nelson Centre of Musical Arts in 2020/21 is no longer required.

Noonan/Brand Carried

Resolved CAR/2022/026

That the Community and Recreation Committee

6. Requests that officers engage with the Nelson Centre of Musical Arts and bring a report on options for the remission of council held outstanding Nelson Centre of Musical Arts debt, before the end of the triennium; and

7. Notes that debt remission options should not explore greater Council control of Nelson Centre of Musical Arts nor a reduction in current funding levels.

O'Neill-Stevens/Lawrey Carried

Recommendation to Council CAR/2022/027

That the Council

1. Revokes the decision CL/2019/261 made at the Council meeting on 12 December 2019:

That the Council

Agrees to provide business advice to support the Nelson Centre of Musical Arts over January - June 2019/20 up to the value of $10,000 in unbudgeted expenditure, on the understanding that the Nelson Centre of Musical Arts will contribute $5,000 (up to a total value of $15,000).

Noonan/Brand Carried

10. Exclusion of the Public

Resolved CAR/2022/028

That the Community and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

Item		General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1		Nelson Centre of Musical Arts - Appointment of Trustees	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
	Brand/O'Neill-Stevens Carried

The meeting went into confidential session at 1.03p.m. and resumed in public session at 1.09p.m.

11. Adoption of the Out and About - On Tracks Strategy 2022 (Agenda item 9)

Document number R26868, agenda pages 33 - 117 refer.

Parks and Facilities Activity Planner, Carol Stewart, and Consultant, David Allan, presented the report and made a correction to the report noting consultation was undertaken in 2021 not 2022. Staff proposed an additional recommendation.

Attendance: Councillor McGurk left the meeting at 1.12p.m.

Dr Stewart, Mr Allan and Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions on the establishment of the advisory group, the approval process for tracks through forestry areas, if there was potential to reprioritise the decision making process on forestry areas and the prioritisation of activities on tracks.

Resolved CAR/2022/029

That the Community and Recreation Committee

1. Receives the report Adoption of the Out and About - On Tracks Strategy 2022 and its attachments (A2471811, A2904677, A2522539, A2886147 and A2797727); and

2. Approves the Terms of Reference for the Track Advisory Group (A2797727); and

3. Delegates responsibility for agreeing to any minor amendments of the Terms of Reference for the Track Advisory Group (A2797727) to the Chair of the Community and Recreation Committee and the Group Manager Community Services; and

4. Notes that the name of the Out and About - On Tracks Strategy will be frequently abbreviated in future to the “On Tracks Strategy”; and

5. Notes the urgency of considering and addressing the demand for ongoing community recreation access onto Ngāti Koata whenua; and

6. Notes the progress on the 5 November 2020 resolution SPO/2020/056 relating to the investigation of a long term solution to recreation access onto Ngāti Koata whenua

Sanson/Courtney Carried

Recommendation to Council
Resolved CAR/2022/030
	*That the Council* *1. Adopts the Out and About – On Tracks Strategy 2022 (A2471811); and* 2. Delegates responsibility for agreeing to any minor amendments to the Out and About – On Tracks Strategy 2022 (A2471811) to the Chair of the Community and Recreation Committee and the Group Manager Community Services.
Sanson/Courtney Carried

12. Community and Recreation Quarterly Report to 31 March 2022 (Agenda item 11)

Document number R26723, agenda pages 154 - 201 refer.

Group Manager Community Services, Andrew White, took the report as read.

Manager Community Partnerships, Mark Preston-Thomas, answered questions on housing vulnerability and how Council could support more transitional housing and on the prioritisation of addressing the housing crisis.

Attendance: Councillor Edgar left the meeting at 1.37p.m.

Team Leader Parks and Facilities Activity Management, Paul Harrington answered a questions on frisby golf provision in Nelson Parks.

Resolved CAR/2022/031

That the Community and Recreation Committee

1. Receives the report Community and Recreation Quarterly Report to 31 March 2022 (R26723) and its attachments (A2872982 and A2896312).

Sanson/Lawrey Carried

43. Restatements

It was resolved while the public was excluded:

Nelson Centre of Musical Arts - Appointment of Trustees

5. Agrees that the Report (R9958) and decision be made publicly available after the Annual General Meeting of the Nelson Centre of Musical Arts, on 28 July 2022; and

6. Agrees that the attachments A2905733 and A2905736 remain confidential to protect the privacy of the Appointees.

There being no further business the meeting ended at 1.46p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 8: Approval of Draft Taonga Tuku Iho Strategy For Community Feedback

Community and Recreation Committee

18 August 2022

REPORT R26916

Approval of Draft Taonga Tuku Iho Strategy For Community Feedback

1. Purpose of Report

1.1 To approve the draft Taonga Tuku Iho Strategy for community feedback.

2. Summary

2.1 Council decided, through the Long-Term Plan 2018-28, to develop a new Heritage Strategy. Extensive engagement with stakeholders has been undertaken and a draft Strategy prepared.

2.2 This report is to request approval that the draft Strategy be made available for community feedback for three weeks, before it is amended (if required) and presented to the Committee and Council for final adoption. Feedback is proposed to be invited through the Shape Nelson website and written feedback.

2.3 Johny O’Donnell from OD & Co will be present at the meeting and available to answer questions.

3. Recommendation

That the Community and Recreation Committee

1. Receives the report Approval of Draft Taonga Tuku Iho Strategy For Community Feedback (R26916) and its attachments (1736347531-4083 and 839498445-3232); and

2. Approves the Draft Taonga Tuku Iho Strategy Public Feedback Document (839498445-3232) for community feedback; and

3. Agrees that the public feedback document (839498445-3232) meets the requirements of the Local Government Act 2002 including the principles of consultation in section 82; and

4. Approves the consultation approach (set out in paragraphs 5.18 to 5.22 of this report (R26916) and agrees:

b. the approach will result in the Draft Taonga Tuku Iho Strategy being as widely publicised as reasonably practicable as a basis for consultation; and

4. Background

4.1 Council’s current Heritage Strategy was adopted in 2007. The development of a new Heritage Strategy for Whakatū Nelson began in 2019, after Council allocated resource in its Heritage Activity Management Plan 2018-28 to develop a Strategy for Whakatū Nelson.

4.2 The draft Strategy includes a clear heritage vision and direction, allowing communities to work in partnership to celebrate and explore Nelson’s history and heritage, and how that contributes to Nelson’s identity.

4.3 The new Strategy is a community strategy, with actions for many partners. It will provide direction for Council in its decision making and provide an action plan, to achieve the principal outcomes of the Strategy.

4.4 The draft strategy is included as Attachment 1.

5. Discussion

5.1 During the Strategy engagement it was identified that initial goals were to firstly guide Council’s investment in heritage activities and assets as set out in the Long Term Plan 2021-31 and secondly to better understand how to take a partnership approach to maintain and protect heritage.

5.2 The Strategy Working Group, which was made up of iwi, key heritage organisations, heritage professionals and Council officers, suggested that the use of the word “Heritage” was not appropriate, as it is often associated with physical objects and built heritage. The definition was narrow and does not reflect the ambitions of the Strategy to embrace a holistic view of heritage. This was further endorsed by iwi and the name Taonga Tuku Iho was gifted to the Strategy.

5.3 Taonga Tuku Iho translates to: caring for and nurturing the treasure handed down from our ancestors.

5.4 The Strategy was also gifted a whakatauāki:

Kia mahi tahi ai te waihoe

Working together for future generations

Iwi partners

5.5 The eight Te Tauihu iwi have been identified as key partners for the Strategy development from the outset and discussions took place with iwi before work commenced.

5.6 The engagement process has allowed iwi to have a strong presence in the development of the Strategy which has resulted in a bi-cultural document supported by iwi.

A Community Strategy

5.7 Taonga Tuku Iho was also developed alongside the community as a community-wide strategy aligning the focus of heritage activities across many organisations. It also provides the framework for future heritage investment, activity and decisions by Council.

5.8 The length of time and number of meetings taken to prepare the Strategy for community engagement reflects the substantive involvement of partners in the Strategy creation.

5.9 A community based Steering Group responsible for implementation will continue to reflect the community wide partnerships established.

Engagement

5.10 The engagement process for Taonga Tuku Iho has taken place over sixteen months from March 2020 to June 2021. The process has been well received by those involved from iwi, the heritage sector and the wider community.

5.11 The engagement process was:

30 March 2020: First hui with Te Ohu Toi Ahurea, iwi Cultural Managers, facilitated by whaea Jane du Feu.

May 2020: 28 interviews held with a range of people with expertise or knowledge about heritage in Whakatū Nelson including iwi.

28 May 2020: Nelson Heritage Community hui involving 40 people from the Whakatū heritage community representing agencies including, Department of Conservation, Heritage New Zealand, Tasman Bay Heritage Trust, Suter Art Gallery, Melrose Society, Broadgreen Society, Nelson Historical Society, Nelson Festivals Trust, Uniquely Nelson, Nelson Regional Development Agency, Chamber of Commerce, Theatre Royal, as well as a historian and archaeologist.

17 June 2020: Second hui with iwi, attended by 26 iwi/Māori participants, to discuss shared aspirations of Te Tauihu for Taonga Tuku Iho.

23 June 2020: Community Services Committee workshop.

7 July 2020: Workshop with Nelson Youth Council, involving 12 youth councillors.

21 August 2020: Rangatahi youth workshop, involving 16 tauira from Nayland College and Nelson College, and former Tuia Rangatahi Te Rina Te Kawa. Supported by kaiako Wayne Hippolite and Chanelle Ngaruhe.

28 August 2020: Third iwi hui.

7 September 2020: Update to Iwi Managers.

16 October 2020: Update to Strategy Working Group.

25 November 2020: Strategy Working Group hui.

2 December 2020: Rangatahi Leadership Wānanga. Questions and feedback received from Nayland College students, Nelson College for Boys students, Tuia Rangatahi Te Rina Te Kawa, Ebony Alleyne.

23 June 2021: Iwi Chairs update.

5.12 The draft Strategy has been reviewed by community partners including iwi. Their feedback has been reviewed and incorporated into the final draft Taonga Tuku Iho Heritage Strategy 2022-2032.

Draft Strategy outcomes

5.13 Key themes that emerged through the engagement included; the need for a broader definition of “heritage” to include both tangible and intangible taonga; a need to rebalance storytelling, and in particular to increase the visibility of Māori stories; the importance of exploring opportunities and synergies for organisations to work together to protect and maintain taonga tuku iho; and a collective responsibility of the whole community.

5.14 Taonga Tuku Iho represents a new approach to heritage and there are distinct differences between the 2007 Strategy and this draft Strategy:

5.14.1 The 2007 Strategy focused on tangible heritage, which told a linear, events-based history with dominant narratives representing the historical view through the presentation of static information.

5.14.2 Taonga Tuku Iho represents a holistic approach to heritage, celebrating Nelson’s woven history through dynamic stories with diverse narratives. It will have an emphasis on relationship-based heritage and a living view.

5.15 The draft Strategy recognises five Pou Kōrero | Principle Outcomes of the Strategy that were workshopped and agreed to with the Strategy Working Group:

5.15.1 Kaitiakitanga | Guardianship – as kaitiaki, the heritage sector has responsibility to advance the protection and care of our taonga.

5.15.2 Mana Motuhake | Uniqueness – to recognise that every community has a unique heritage, tikanga (culture) and reo (language), and support opportunities to celebrate these.

5.15.3 Te Taiaio | The Natural World – to work together to protect and improve our natural and built environment.

5.15.4 Whanaungatanga | Community relationships – to recognise that the whole community has a role to play in actively preserving our taonga and work to build community relationships to do this.

5.15.5 Rangatiratanga | Leadership – to recognise the collective duty of care for taonga tuku iho and develop opportunities for the community to lead the teaching and sharing.

Strategy implementation

5.16 An action plan has been developed for each of the Pou Kōrero. As a community strategy, these actions are led by various organisations in Whakatū Nelson. The action plan is a living document and will be reviewed and updated regularly by community stakeholders.

5.17 A Steering Group will be established to oversee the implementation of the strategy. The Group will be made up of key community stakeholders including iwi representatives.

5.18 Budget was allocated for the implementation of Taonga Tuku Iho in the Long Term Plan 2021-2031. $60,000 has been approved for Taonga Tuku Iho Strategy Partnerships Projects and $35,000 for Taonga Tuku Iho Strategy Implementation.

Proposed community feedback

5.19 Once approved, the draft Taonga Tuku Iho Strategy will go out for community feedback. Given the extent of the engagement already undertaken, it is considered that hearings are not required.

5.20 The opportunity to provide feedback will be advertised in Our Nelson and on social media. A timeframe of three weeks will be made available for online or written feedback.

5.21 A public feedback form has been developed to allow the community to provide written feedback. The form is included in the public feedback documents (Attachment 2)

5.22 Following the feedback period, officers will analyse and compile feedback received and the draft Strategy will be brought back to this Committee with any recommended changes noted.

5.23 This Committee may then recommend to Council that the final Strategy be adopted.

5.24 The final Strategy is scheduled to be presented for adoption by Council in September 2022.

6. Options

6.1 Option one is the recommended option

Option 1: Approve the draft Taonga Tuku Iho Strategy for Community feedback (recommended option)
Advantages	· The draft Strategy can go out for public feedback
Risks and Disadvantages	· None identified
Option 2: Amend the draft Taonga Tuku Iho Strategy and approve for community feedback
Advantages	· The draft Strategy can go out for public feedback with alterations or additions as requested by Committee
Risks and Disadvantages	· Changes or additions may not reflect the outcome of the engagement process and may be seen to undermine the engagement work undertaken to date
Option 3: Recommend to approve the draft Taonga Tuku Iho Strategy without seeking community feedback
Advantages	· No identifiable advantage
Risks and Disadvantages	· Lost opportunity for wider community feedback · Council may be criticised for not running a robust process

7. Conclusion

7.1 The engagement on the Taonga Tuku Iho Strategy has been a valuable and in-depth process, alongside iwi as partners and with a wide range of heritage community stakeholders.

7.2 The draft Strategy provides a framework to guide Council’s future investment in taonga tuku iho and a partnership framework for the future implementation of the strategy.

Author: Pania Lee, Kaihautu

Attachments

Attachment 1: 839498445-3232 - Draft Taonga Tuku Iho Heritage Strategy Public Feedback Document ⇩

Attachment 2: 1736347531-4083 - Taonga Tuku Iho Heritage Strategy 2022-2032 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The development of a Taonga Tuku Iho Strategy for Whakatū Nelson fits with the purpose of Local Government as it will deliver outcomes to the local area and contribute to the social and cultural wellbeing of the community.

2. Consistency with Community Outcomes and Council Policy

This report aligns with the Arts Heritage & Events Activity Management Plan 2021-31. It supports the Council Community Outcome “Our communities have opportunities to celebrate and explore their heritage, identity and creativity”

3. Risk

The provision of this community strategy for feedback is low risk, particularly given the amount of engagement undertaken to date.

4. Financial impact

There are no financial implications with the recommendations in this report. The cost of consultation will be met from existing budgets.

5. Degree of significance and level of engagement

This matter is of low significance because the approval of the draft Taonga Tuku Iho Strategy for engagement will lead to the community being able to submit feedback on the draft. Engagement will occur through the online Shape Nelson platform and via written feedback.

6. Climate Impact

Climate change has not been considered in preparation of the report

7. Inclusion of Māori in the decision making process

Iwi have been involved throughout the development of the draft Strategy and have contributed to and endorse the draft document being considered with this report.

8. Delegations

The Community and Recreation Committee has the following delegations to consider the development of a Heritage Strategy

Areas of Responsibility:

· Arts,Culture and Heritage

Delegations:

· Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes, other than final approval

· Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval

Item 11: Bishop Suter Trust - Adoption of Final Statement of Intent

Community and Recreation Committee

18 August 2022

REPORT R26855

Bishop Suter Trust - Adoption of Final Statement of Intent

1. Purpose of Report

1.1 To receive and approve the final Statement of Intent 2022/27 from the Bishop Suter Trust.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Bishop Suter Trust - Adoption of Final Statement of Intent (R26855) and its attachments (A2800638 and A2916654); and

2. Notes the delivery of the Bishop Suter Trust’s final Statement of Intent 2022/27 as required under the Local Government Act 2002; and

3. Approves the final Statement of Intent of the Bishop Suter Trust for 1 July 2022 to 30 June 2027.

3. Background

3.1 The Bishop Suter Trust is a Council Controlled Organisation.

3.2 At the 12 April 2022 meeting, the Community and Recreation Committee considered the draft Statement of Intent (SOI) 2022/27 for the Trust.

3.3 The Committee provided the following feedback to the Trustees on the draft SOI:

Requests that the Board considers:

· That the final Statement of Intent should include a specific section on risk, this needs to address risks arising from the current operating environment, including inflation, increasing insurance costs, revenue impacts, and other risks that may be identified by the Trust; and

· That the final Statement of Intent should include commentary on Suter assets and options for security for Council on their investment, including feedback from the Suter Audit and Risk Subcommittee; and

· That the final Statement of Intent should include commentary or data on how performance evaluation of fundraising would be reported; and

· That the final Statement of Intent should include commentary or data on how a breakdown of visitors to the café would be reported.

4. Discussion

4.1 The Bishop Suter Trust has amended the draft SOI as requested.

4.2 A copy of the Letter of Expectation (Attachment 1) and the revised SOI (Attachment 2) are appended to this report.

4.3 The Trustees have also provided a covering letter setting out responses and changes to the draft SOI (Attachment 3).

4.4 These changes have been highlighted in the draft SOI (Attachment 2). The main changes are as follows:

4.4.1 Risk Management: The Trust’s approach to risk is introduced on page 7 and in Appendix IV. The Trust notes that a Risk Register covers risks including resourcing, cyber, natural hazards, external threats, reputation, as well as asset security, investment management and insurances. Insurances include liability, business interruption, building, plant and equipment, collection and long-term loans, exhibitions and short- term loans. Also refer Performance Objective 3.1.2.

4.4.2 Fundraising: The Trust’s budget includes an expectation that in 2022/23 $37,275 will be raised through donations and sponsorships; and $104,491 will be raised from fundraising (p.20). The Trust notes that achievement of this budgetary aim would be a major form of performance evaluation; that fundraising events are also about converting hearts and minds; and that this will be reflected in signed-up supporters and other indicators. Also refer to related performance measures 3.5.2 and 3.5.3.

4.4.3 Café visitation: The Trust notes that the Suter Café is one aspect of the offering that attracts visitors and contributes to the Suter being a visitor destination. The Trust also notes that it is not technologically possible to separate out and accurately record the number of visitors to the Café. It does advise that the combined collected data has value when used for tracking visitation trends over time as illustrated on page 16. Also refer to the Performance Objectives section pages 12-14.

4.4.4 Suter Education programmes: The Trust advises that the Ministry of Education has confirmed funding under the new replacement programme, Enriching Local Curriculum (previously Learning Experiences Outside the Classroom, LEOTC). The Ministry noted that funding allocated to this programme has not reduced. “You will be aware that the ELC funding provides a contribution to your own funding model, to support, encourage and endorse the great work you are doing for ākonga (students).”

4.4.5 COVID-19 Impacts: The Trust notes that COVID-19 has impacted revenue for the financial year 2021-22, particularly from sources such as venue hire, events, and benefaction. New partnership arrangements have been established, and increases in retail and Friends of The Suter memberships have been observed.

4.4.6 Depreciation & asset renewal: The Suter has an asset renewal fund with matched Council funding. Due to impacts of COVID-19, the Trust does not anticipate a significant surplus in 2021/22 financial year to add into this invested fund. The Trustees “look forward to both parties resuming contributions to this Fund as per the [Heads of] Agreement”.

4.5 The final SOI was received within statutory timeframes.

5. Options

5.1 The Committee can either approve the SOI, or not approve the SOI as the final version.

5.2 If the Committee does not approve the SOI, then it must take all practicable steps under Clause 5 of Schedule 8 of the Local Government Act to modify the SOI.

5.3 Given that the Bishop Suter Trust Board has complied with requests for further information from Council, the officer recommendation is to approve the SOI.

Option 1: Approves the SOI (Recommended option)
Advantages	· Gives clarity to the Bishop Suter Trust and Council on direction for 2022-2027
Risks and Disadvantages	· None identified
Option 2: Does not approve the SOI and modifies the SOI under Clause 5 of Schedule 8 of the Local Government Act
Advantages	· Allows Council to set a different direction
Risks and Disadvantages	· Lack of clarity for the Bishop Suter Trust and Council · Creates uncertainty in the relationship between Council and the Bishop Suter Trust