Agenda of Community and Recreation Committee

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Confidential Minutes - 2 December 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
2	Community and Recreation Committee Status Report - Confidential	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Community and Recreation Committee Minutes - 2 December 2021

Minutes of a meeting of the

Community and Recreation Committee

Te Kōmiti Hapori / Hākinakina

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Thursday 2 December 2021, commencing at 9.07a.m.

Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors T Brand, M Courtney, M Lawrey, B McGurk, G Noonan and R O'Neill-Stevens

In Attendance: Group Manager Community Services (A White), Group Manager Strategy and Communications (N McDonald), Governance Adviser (J Brandt) and Governance Support Officer (A Bryce-Neumann)

Apologies: Councillors J Edgar, K Fulton, P Rainey, R Sanson, Y Bowater

Opening Prayer

1. Apologies

Resolved CAR/2021/068

That the Community and Recreation Committee

1. Receives and accepts the apologies from Councillors J Edgar, K Fulton, P Rainey, R Sanson and Y Bowater for attendance, and from Councillor Noonan for early departure.

McGurk/Courtney Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1. Returned and Services' Association - Stoke Memorial Hall

Document number R26383

Ian Barker, on behalf of the Returned and Services’ Association (RSA), spoke about the historical background and purpose of Stoke Memorial Hall.

RSA President Zoe Norquay and Ian Barker answered questions about the RSA and their views regarding the Stoke Memorial Hall and Gate, and how their purpose can be maintained for future developments.

5. Confirmation of Minutes

5.1 16 September 2021

Document number M18934, agenda pages 10 - 17 refer.

A correction to the minutes was made as follows: Councillor Brand (via Zoom) was added to the list of those present at the meeting.

Resolved CAR/2021/069

That the Community and Recreation Committee

1. Confirms the amended minutes of the meeting of the Community and Recreation Committee, held on 16 September 2021, as a true and correct record.

McGurk/Courtney Carried

6. Chairperson's Report

Document number R26440, agenda pages 18 - 19 refer.

Councillor Skinner presented his report and tabled a supporting document (A2798310).

The meeting was adjourned from 9.45a.m. until 9.48a.m.

Resolved CAR/2021/070
	*That the Community and Recreation Committee* *1. Receives the report Chairperson's Report (R26440); and* 2. Notes the appointment of Arawhita Wiringi to the Community Investment Funding Panel, for a three year term, commencing 22 November 2021.
Skinner/Noonan Carried
Attachments 1 A2798310 - Chairperson's Report - tabled document 2Dec2021

7. City For All Ages/He Rautaki Whakatupuranga Strategy

Document number R26418, agenda pages 20 - 100 refer.

Nicky McDonald, supported by Steering Group members Paul Steere (via Zoom), Betty van Rooyen (via Zoom) and Lovey Geiger (via Zoom), presented the report.

Attendance: Her Worship the Mayor left the meeting from 9.58a.m. until 10.13a.m.

Resolved CAR/2021/071

That the Community and Recreation Committee

1. Receives the report City For All Ages/He Rautaki Whakatupuranga Strategy (R26418) and its attachments (A2791645, A2794557, A2791780, A2790587).

Brand/Lawrey Carried

Recommendation to Council CAR/2021/072

That the Council

1. Endorses the City For All Ages/He Rautaki Whakatupuranga Strategy as strategic guidance for Council, stakeholders and the community in considering and responding to the opportunities and challenges Nelson’s ageing demographic presents; and

2. Agrees that Council make an application for Nelson to join the World Health Organisation’s Age-Friendly Network; and

3. Supports the establishment of an Age-Friendly Nelson Implementation Group to monitor, support and report on implementation of the Strategy, operating according to the Terms of Reference attached in A2790587.

Brand/Lawrey Carried

8. Bishop Suter Trust - Strategic Presentation

Document number R26451

Julie Catchpole, Suter Director, supported by the Manager Commerce and Enterprise, Ruth Roebuck, provided a PowerPoint presentation (A2798206).

Attendance: Councillor O’Neill-Stevens left the meeting from 10.36a.m. until 10.41a.m.

Ms Catchpole answered questions about the impacts of the COVID-19 pandemic on planned international exhibitions, next year’s collection exhibition, the hire cost and usage of the Suter Theatre.

Attachments

1 A2798206 - Bishop Suter Trust PowerPoint presentation 2Dec2021

The meeting was adjourned from 11.03a.m. until 11.16a.m.

9. Cemetery Provision in Nelson and Richmond - Needs Assessment and Draft Implementation Plan

Document number R26339, agenda pages 101 - 167 refer.

Parks and Facilities Activity Planner, Carol Stewart, Manager Parks and Facilities, Rosie Bartlett, and Contractor, Chris Ward, presented the report.

The motion was taken in parts. Councillor Noonan requested to have her vote against the recommendation to Council be recorded.

Resolved CAR/2021/073

That the Community and Recreation Committee

1. Receives the report Cemetery Provision in Nelson and Richmond - Needs Assessment and Draft Implementation Plan (R26339) and its attachments (A2774217, A2774202, and A2774204); and

2. Notes that Marsden Valley Cemetery has an estimated capacity of 15-20 years and Richmond Cemetery has an estimated working life of less than 10 years, based on current population projections and burial rates; and

3. Notes that Council has directed staff to work with Tasman District Council on the option of a regional cemetery in Moutere or Wakefield.

McGurk/Brand Carried

Recommendation to Council CAR/2021/074

That the Council

1. Confirms that the Council’s preferred option at this time is to further investigate the development of a new joint regional cemetery; and

2. Subject to Tasman District Council passing similar resolutions:

a. Approves the draft Joint Regional Cemetery Project Implementation Plan (A2774202); and

b. Approves the establishment of a Joint Regional Cemetery Working Group to oversee the Regional Cemetery Project Implementation Plan; and

c. Approves the terms of reference for the Joint Regional Cemetery Working Group (A2774204); and

d. Delegates authority for any minor amendments to the terms of reference for the Joint Regional Cemetery Working Group (A2774204) and the Joint Regional Cemetery Project Implementation Plan (A2774202) to the Chair of the Community and Recreation Committee and the Group Manager Community Services in conjunction with their counterparts at Tasman District Council; and

e. Appoints the Chair and a Deputy Chair of the Community and Recreation Committee to the Joint Regional Cemetery Working Group; and

f. Recommends an iwi representative is invited to the Joint Regional Cemetery Working Group via a request to the Iwi-Council Partnership Group.

3. Notes that a final decision on proceeding with a regional cemetery will be made by the two Councils following the endorsement of a business case by the Joint Regional Cemetery Working Group.

McGurk/Brand Carried

10. Trafalgar Park - Community Leases

Document number R26390, agenda pages 168 - 180 refer.

Manager Property Services, Rebecca van Orden, presented the report.

The meeting adjourned from 11.34a.m. until 11.35a.m.

Resolved CAR/2021/075

That the Community and Recreation Committee

1. Receives the report Trafalgar Park - Community Leases (R26390) and its attachments (A1365297 and A2782829); and

2. Approves that from 2021, the leases for the Marist and the Nelson Rugby Football Club and Tasman Rugby Union (previously Nelson Rugby Football Union) buildings be renewed on a four-yearly basis, with the option to extend beyond four years.

Brand/O'Neill-Stevens Carried

Cr Noonan abstained from voting on the motion.

11. Community Investment Funding Panel Minutes 7 September 2021

Document number R26257, agenda pages 181 - 190 refer.

Resolved CAR/2021/076

That the Community and Recreation Committee

1. Receives the minutes of the meeting of the Community Investment Funding Panel held 7 September 2021 (attachments A2788952 and A2751264).

McGurk/Noonan Carried

12. Community and Recreation Quarterly Report to 30 September 2021

Document number R26266, agenda pages 191 - 236 refer.

Resolved CAR/2021/077

That the Community and Recreation Committee

1. Receives the report Community and Recreation Quarterly Report to 30 September 2021 (R26266) and its attachments (A2765557, A2775720, A2755600, and A2778636).

Brand/Noonan Carried

13. Nelson Festivals Trust End of Year Report and COVID-19 Response

Document number R26140, agenda pages 237 - 342 refer.

Nelson Festivals Trust Board Chair, Brent Thawley, Community and Education Director, Shanine Hermsen, Co-Creative Director, Lydia Zanetti, and Co-Creative Director, Rose Campbell gave a Powerpoint presentation (A2798145).

Resolved CAR/2021/078
	*That the Community and Recreation Committee* 1. Receives the report Nelson Festivals Trust End of Year Report and COVID-19 Response (R26140) and its attachments (A2774236, A2774237, A2774240, A2774241 and A2774242).
Noonan/Courtney Carried
Attachments 1 A2798145 - Nelson Festivals Trust PowerPoint presentation 2Dec2021

14. Exclusion of the Public

Resolved CAR/2021/079

That the Community and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Lawrey Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Confidential Minutes - 16 September 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person • Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Bishop Suter Trust - Letter of Expectation 2022/23	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Appointment of Trustees to the City of Nelson Civic Trust	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
4	Nelson Centre of Musical Arts - Extension of Trustee Appointment	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
5	Donation of a Painting to Council	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Community and Recreation Committee Meeting - Confidential Minutes - 16 September 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy

of natural persons,

including that of a

deceased person

• Section 7(2)(i)

To enable the local

authority to carry on,

without prejudice or

disadvantage,

negotiations (including

commercial and

industrial negotiations)

Bishop Suter Trust - Letter of Expectation 2022/23

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Appointment of Trustees to the City of Nelson Civic Trust

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Nelson Centre of Musical Arts - Extension of Trustee Appointment

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Donation of a Painting to Council

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 12.26p.m. and resumed in public session at 1.11p.m.

15. Restatements

It was resolved while the public was excluded:

1	CONFIDENTIAL: Bishop Suter Trust - Letter of Expectation 2022/23
	4. Agrees that Report (R26220) and the decision be made publicly available once the completed Letter of Expectation is made public on the Nelson City Council website, approximately 30 days after it is received by the Trust.

2	CONFIDENTIAL: Appointment of Trustees to the City of Nelson Civic Trust
	3. Agrees that the appointments be made public once they have been finalised.

3	CONFIDENTIAL: Nelson Centre of Musical Arts - Extension of Trustee Appointment
	3. Agrees that Report R26190), Attachments (A1923812 and A2767919) and the decision be made publicly available once the Trust has been notified of the decision.

4	CONFIDENTIAL: Donation of a Painting to Council
	3. Agrees that Report R26190 and the decision remain confidential at this time.

There being no further business the meeting ended at 1.11p.m.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 8: Community and Recreation - Fees and Charges for 2022/23

Community and Recreation Committee

3 March 2022

REPORT R26587

Community and Recreation - Fees and Charges for 2022/23

1. Purpose of Report

1.1 To approve fees and charges other than Consumer Price Index changes to Community and Recreation fees for the 2022/23 financial year.

1.2 To approve proposed fees and charges for the Cemeteries and Crematorium following appropriate consultation.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Community and Recreation - Fees and Charges for 2022/23 (R26587) and its attachments (Attachment1 Changes above CPI - 2022/23 (A2766500) and Attachment 2 New fees - 2022/23 (A2766498); and

2. Approves the changes to fees and charges as per attachments (A2766500 and A2766498).

3. Background

3.1 Fees and charges are reviewed annually and adjusted in line with the Consumer Price Index (CPI) or adjusted to achieve the targets set out in the Revenue and Financing Policy. CPI is used for calculating the percentage increase to fees and charges. CPI is used as it is updated more regularly than the Local Government Consumer Price Index (LGCPI). CPI used for the analysis for these fees and charges increases is the CPI to September 2021, which is 4.9%.

3.2 Council has delegated to the Chief Executive the general power to approve increases in fees and charges up to CPI. For increases up to CPI, the Chief Executive’s delegation will be used, and the fee changes are not reported to this Committee.

3.3 For increases greater than CPI, approval from the relevant Committee is required.

3.4 This report addresses community and recreation fees and charges that have proposed increases greater than CPI, and new or changed fees.

3.5 Fees and charges that propose increases greater than the CPI or new or changed fees are shown in Attachment 1 (A2766500) and Attachment 2 (A2766498) and are outlined in this report.

3.6 Burials and cremations are subject to the Urban Environments Bylaw. Clause 8.32 of this Bylaw provides that ‘Council may from time to time by resolution publicly notified, amend the fees or charges payable by any person in respect of any permission, certificate or services provided by the Council’. This has been delegated to Committee and consequently this report seeks approval for the Cemetery and Crematorium fees. Consultation has occurred by way of seeking feedback from funeral directors and the feedback received is noted in section 6.9 and 6.16 of this report.

3.7 Users will be informed prior to 1 July 2022 about changes to fees and charges. All users will be given a minimum 30 days’ notice of the proposed changes, prior to implementation.

4. COVID-19 impact

4.1 Some events were cancelled or postponed with the closure of facilities in August 2021. With the re-opening of facilities in September 2021, events returned, but were still significantly different compared to pre-COVID19. This has impacted income and expenditure and, in turn, the recovery from fees and charges. This is expected to continue.

5. Discussion

5.1 Fees and charges changes outlined in this report relating to delegations of the Community and Recreation Committee are based on the Revenue and Financing groups ‘Parks and Active Recreation’, and ‘Social’ in the Long Term Plan:

5.2 Group – Parks and Active Recreation

5.2.1 Premier Parks and Facilities

· Trafalgar Centre

· Trafalgar Park

· Trafalgar Park Pavilion

· Saxton Oval

· Saxton Oval Pavilion

5.2.2 Sports Parks

· Concessions

· Commercial races and events

· Circus

· Saxton Stadium

· Saxton Pavilion (Netball Pavilion)

5.2.3 Neighbourhood Parks and Recreation

· Playgrounds

· Walkways

· Cycleways Planning

5.2.4 Recreation

· Waahi Taakaro Golf Club

· Swimming Pools

5.3 Group - Social

5.3.1 Cemeteries and Crematorium

5.3.2 Community Properties

· Libraries

· Founders

· Public toilets (Montgomery Square Superloo)

· Halls

o Stoke Hall (was closed end of March 2020)

o Wakapuaka Hall

o Trafalgar Street Hall

o Greenmeadows/Pūtangitangi

5.3.3 Broadgreen House and Isel House

5.4 This report divides the discussion of fees and charges into three categories:

· Increases above CPI

· Changes to fees and new fees

6. Increases above CPI

6.1 Proposed fees and charges above CPI for Community and Recreation are shown in Attachment 1 - Changes above CPI (A2766500). These changes are summarised in the sections below.

Cemeteries

6.2 The target for cemeteries is that the recovery from users is 40-60%. The cemeteries did not meet the recovery targets in 2019/20 (38%) or 2020/21 (37%). As a result of this, and because of additional expenses relating to removing the rate remission for cemeteries, the cemetery fees were increased by 23% for 2021/22.

6.3 The unpredictable recovery for the cemetery activity as a result of variable death rates and choice of interment results in a greater fluctuation in recovery than other activities.

6.4 Based on budget and due to the fee increase, the cemeteries are anticipated to be within recovery for 2021/22 although there have been some costs in 2021/22 which may impact this. After the fee increase was advertised last year, there was an increase in plot sales which provided additional income in 2020/21 but has resulted in reduced plot sales in 2021/22.

6.5 As there are proposed additional expenses to the Cemetery activity in 2022/23 it is proposed to increase the cemetery fees by 11.4% to meet the recovery target for 2022/23 and to maintain recovery for the next few years.

6.6 By increasing the Cemetery fees by 11.4% it is expected the recovery for 2021/22 will be 40%, which is at the lower end of the 40-60% target band.

6.7 Increased expenses in the cemeteries activity include additional funding for Warrant of Interments to take place during weekends and public holidays, and sextons to be on hand to provide burial services during these times (currently the sextons are not contracted to provide these on call services). In addition, higher anticipated numbers of burials are expected to increase costs. In keeping with the Revenue and Financing Policy targets, some of the additional expenditure will also need to be covered by rates.

6.8 The proposed increase of 6.5% plus 4.9% CPI (a total of 11.4%) in fees at the cemetery is considered to have a minor level of impact on cemetery users. Consultation has occurred in the form of feedback from funeral directors as they have a reasonable understanding of the impact that increases would have on cemetery users. Summary comments received are:

· I don't think this is fair on the consumers. The crematorium increase would be on top of those recent charge increases which were high. The service … for out of hours service there is already a massive charge.

· For us there are other providers who can be used.

· I think a little bit of stability for a while is important.

6.9 The proposed increased fees are shown in Attachment 1 and the fees will need to be assessed each year based on ongoing income and recovery.

Crematorium

6.10 The target for the crematorium is that the recovery from users is 70-90%. The crematorium met recovery in 2019/20 (77%) and 2020/21 (79%).

6.11 Fuel costs have increased in 2021/22 and are forecast to increase further. The draft Annual Plan 2022/23 budgets have been increased to reflect this.

6.12 This fuel cost increase of $16,700 from the 2021/22 budget relates to additional fuel cost for the crematorium that is directly related to use. As a result, it is recommended that the fees at the crematorium increase to reflect this increased cost to delivering the service and to ensure the recovery targets continue to be met.

6.13 It is recommended that crematorium fees are increased by 7.3% plus CPI of 4.9% to cover the fuel increase (total 12.2% increase). This increase represents current demand with increased costs.

6.14 By increasing the crematorium fees by 12.2% it is expected the recovery for 2021/22 to be 79%, in the middle of the 70-90% target band.

6.15 An increase in fees at the crematorium is considered to have a minor level of impact on crematorium users. Feedback from funeral directors has been sought as they have a reasonable understanding of the impact that increases would have on cemetery users. Summary comments received are shown in paragraph 6.8.

7. Changes to fees and new fees

7.1 Changes to fees and new fees in the Community and Recreation area are presented in Attachment 2 - New fees (A2766498). These changes are summarised in the sections below.

· Pack-in pack-out days at venues

· Saxton Stadium commercial charge

· Greenmeadows/ Pūtangitangi hourly rate

· Libraries - Bestseller titles and interloans

· Founders - off peak events

Pack-in, pack-out fees and charges

7.2 Pack in and Pack out fees have always been charged at Trafalgar Centre, Trafalgar Pavilion, Saxton Stadium, Saxton Ovals Pavilion as these times prevent other bookings from using the facilities. These fees have not previously been included in the fees schedule and are proposed to now be included at 50% of the booking charge rate.

7.3 This proposed fee is shown in Attachment 2.

Saxton Stadium

7.4 The Saxton Stadium does not currently have a commercial charge, although commercial use is requested by hirers on occasion. Therefore, it is proposed to introduce a commercial charge.

7.5 The proposed fee is shown in Attachment 2.

Pūtangitangi/Greenmeadows

7.6 There are some fees and charges that are not currently in the Pūtangitangi/Greenmeadows schedule. It is proposed to introduce a new hourly rate to offer venue for smaller events.

7.7 The proposed fee is shown in Attachment 2.

Library

7.8 Nelson Public Libraries proposes two changes above CPI to library fees and charges this financial year. The majority of fees were raised last financial year. Due to the low amounts of most charges, they are updated every three-to-five years to incorporate the accrued CPI increases. This allows for consistency and ease for library customers and reduced administrative work for library staff and vendors.

7.9 The two change proposals this year relate to fees which have not been updated in more than three years so are due for review. These changes are the fee for Bestseller titles which is a change in loan term and price and an increase in the minimum charge for an interloan.

7.10 In June 2021 as part of the 2021-31 Long Term Plan decision making the Council decided to remove library overdue fees. The resolutions which were passed are as follows:

Approved the development and implementation of a zero overdues policy for all late returned items including books, DVDs, magazines and other lending items, effective from 1 July 2021; and

Notes that this decision would result in lost non-rates revenue of $37,000 annually; and

Approves additional rates contribution to the Library activity of $37,000 annually to offset the reduction in non-rates revenue; and

Notes that Council’s library policy for lost items would not be affected by this change in policy

Notes that officers will review the policy change after 12 months and if required report back to Council

7.11 Library officers will be reviewing the policy change regarding library overdue fees in the second quarter of 2022. The outcome of this review will be fed back to Council if a change in policy is required.

7.12 The proposed fees are shown in Attachment 2. Note, only the changing fees are shown.

Founders Park

7.13 It is proposed that “off peak events” be removed from the “off-peak and low impact community event” rate. The rate was originally aimed to increase public events from June – September which has not happened. It is more appropriate that it be only for low impact community events. It is also proposed that this rate be increased from $1,220 to $1,400 to better reflect cleaning costs and loss of admission revenue during a public event.

7.14 The proposed fees are shown in Attachment 2 as a changed fee.

8. Other commentary on fees

Broadgreen House and Isel House

8.1 Admission fees to the Heritage Houses were increased in 2021. It is recommended that these remain the same for 2022, the additional income would be outweighed by the cost to reprint brochures.

School bookings for reserves

8.2 School groups book parks (e.g. sportsgrounds) but have never been charged a fee for use of the reserve. While the majority of these bookings happen in school hours when parks are less likely to be booked the amount of park bookings from schools is increasing and requires increased maintenance, particularly on sports parks. Staff considered recommending the introduction of a fee for schools who book and use reserves at 50% of the community rate, however following further consideration of the possible income that would be collected from this new fee, it was considered that the administration costs and impact on the community would outweigh the potential income received. It is therefore proposed that school groups will continue to pay no charge when booking a reserve.

8.3 Officers will continue to monitor school use of reserves as a trend of increased use has been noted which in future could correspond to school fields being partially or fully retired.

Golf course

8.4 It is not recommended to change the fees at the golf course and keep them the same rate as the 2021/22 fees to assist with administration and because there were a range of new fees introduced in 2021/22.

Montgomery Superloo

8.5 It is not recommended to change the fees at the Montgomery Toilet and to keep them the same rate as the 2021/22 fees to assist with administration.

Saxton Field fees and charges

8.6 Saxton Field fees and charges are included in this report for the fees within the Nelson area of Saxton Field. The Saxton Field Committee will be informed of any changes.

9. Options

9.1 Option 1 is the preferred option as it updates the fees to reflect the most recent information available.

Option 1: Approve proposed increased fees for the Cemeteries and crematorium and the new or changed fees identified in section 7 of report R26587 (Recommended)
Advantages	· An increase in users’ fees for Community and Recreation will ensure that the Revenue and Financing Policy targets are met. · A portion of the cost increases can be paid for by users. · New fees are established where there is demand or where new activities have been added
Risks and Disadvantages	· Users may view an increase in fees across some facilities as unaffordable.
Option 2: Accept the status quo and set fees at 2022/23 at the same rate as 2021/22, with no change to fees
Advantages	· Reduced administration for Council staff and contractors to implement changes to fee structure. · Users would not need to find additional funds to cover fee increases.
Risks and Disadvantages	· Reduced revenue and inconsistencies between actual recoveries and Revenue and Financing policy guidelines. · A greater impact on rates.

10. Conclusion

10.1 This report proposes some increases to fees and charges above CPI to meet the Revenue and Financing Policy or changes for more practical implementation of fees and charges.

11. Next Steps

11.1 Once fees and charges are approved, users will be communicated with regarding changes to the fees for use. Staff will update the Council website and relevant booking forms to reflect the changes. Council’s Finance business unit will alter fees and charges in their systems.

Author: Rosie Bartlett, Manager Parks and Facilities

Attachments

Attachment 1: A2766500 - Community and Recreation - Fees and Charges - Changes above CPI - 2022/23 ⇩

Attachment 2: A2766498 - Community and Recreation - Fees and Charges - New and changed fees - 2022/23 ⇩

Important considerations for decision making

Fit with Purpose of Local Government

Annual review of fees and charges assists to better allocate the cost of delivering services between users and ratepayers, helping to promote social, economic, environmental, and cultural well-being of communities in the present and for the future.

Consistency with Community Outcomes and Council Policy

Approving amended fees and charges enables Council to carry out activities that are aligned with the community outcome “our infrastructure is efficient, cost effective and meets current and future needs”.

Risk

Fees and charges are reviewed annually and either adjusted in line with the Consumer Price Index or adjusted to reflect any changes in process and/or costs incurred to Council. If proposed changes are not approved the income generated from fees and changes may not cover actual costs incurred and result in a financial shortfall.

There is some risk that the community may object to the changed rate or charge which may have reputational consequences. With controls such as direct communication to users the level of risk in adopting the proposed fees and charges is considered minor. Council also has the ability to revisit fees and charges at any time, and they will be reconsidered in twelve months’ time.

Financial impact

An estimate for fees and charges income based on past trends and the Revenue and Financing Policy is included in Council’s Annual Plan 2022/23.

Degree of significance and level of engagement

The proposed changes to the fees and charges (except cemetery and crematorium) are considered to have only low impact on the community. This matter is considered to be of low significance because the Revenue and Financing Policy which provides guidelines for fees and charges has been set through the Long Term Plan.

The Cemetery and Crematorium fees and charges which are proposed to increase is considered to have some impact on individuals that use the Cemetery and Crematorium therefore feedback has been sought directly from funeral directors. Direct consultation with the public is not recommended due to the users having an unknown nature of demand for the service and packaging of funeral services which includes burial fees. It is therefore considered reasonable to consult with funeral directors as representatives of users of the cemeteries and crematorium as they are most likely to appreciate the impact on users. Therefore, Cemetery and Crematorium fee increase is considered to be of minor significance.

Climate Impact

There is no climate impact of the decision to change the fees.

The fuel used at the crematorium does have a climate impact and an energy audit has been prepared and is being assessed to identify ways to reduce emissions at the crematorium

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report

Delegations

The Community and Recreation Committee has the following delegations to consider Fees and Charges for 2022/23

Areas of Responsibility:

· Arts, Culture and Heritage

· Cemeteries and Crematorium

· Community Centres and Halls

· Founders Heritage Park

· Heritage Houses and their grounds

· Libraries

· Parks and Reserves, aside from

§ Saxton Field (a matter for the Saxton Field Committee)

· Recreation and Leisure Facilities and Services, including swimming pool facilities and Waahi Taakaro Golf Course

· Sports Fields, including Trafalgar Park and the Trafalgar Pavilion

· The Trafalgar Centre

Delegations:

· Approval of increases in fees and charges over the Consumer Price Index (CPI)

Item 9: Renaming of the Modellers Pond Area - Tahunanui Beach Reserve

Community and Recreation Committee

3 March 2022

REPORT R26599

Renaming of the Modellers Pond Area - Tahunanui Beach Reserve

1. Purpose of Report

1.1 To seek the Committee’s support for a new name for the area previously known as the Modellers Pond area of Tahunanui Beach Reserve, as gifted by Council kaumātua and supported by iwi.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Renaming of the Modellers Pond Area - Tahunanui Beach Reserve (R26599); and

2. Accepts the gift of the name ‘Te Pā Harakeke’ for the new area of reserve on Tahunanui Beach Reserve, previously known as the ‘The Modellers Pond’; and

3. Supports the name ‘Te Pā Harakeke’ for the new area of reserve on Tahunanui Beach Reserve, previously known as the ‘The Modellers Pond’; and

4. Thanks Council kaumātua for gifting the name ‘Te Pā Harakeke’.

3. Background

3.1 With the development of the Modellers Pond site into a family picnic area set in an enhanced estuarine environment of the Tahunanui Beach Reserve, a new name for this section of the reserve was required. Council officers sought the advice of iwi for a new name.

3.2 In response, at the blessing on 13 December 2021, Council kaumātua gifted the name Te Pā Harakeke, as a whānau oriented name appropriate to this area.

4. Discussion

Historical context

4.1 According to Mauī John Mitchell (2020), Tahunanui was not a pre-colonial settlement name but was approved in 1911. Until the twentieth century the area was known as ‘The Sands’ or Tahuna; its customary Māori name remains unknown. Māori had a kainga (village) at Tahuna from the earliest days of human settlement in Aotearoa, which has been dated to c.1361 AD.

New name

4.2 Following discussion with Council kaumātua in 2021, kaumātua gifted the name ‘Te Pā Harakeke’ to the community as the official name for the new area of park within Tahunanui Beach Reserve.

4.3 Te Pā Harakeke gives consideration to the purpose of the park and the significance of the new park to whānau or families.

4.4 Te Pā Harakeke is a metaphor for whānau or family. It likens the harakeke flax plant to whānau or family and is symbolic of the intention for the park to be a place for whānau to enjoy.

4.5 On harakeke, ‘Te rito o te harakeke’ is the centre shoot or growing point, likened to a child. The two shoots immediately either side of the rito are awhi rito or parents. The outer shoots are the tipuna or grandparents. Te Pā Harakeke is therefore multi-generational, indicating the younger, newer harakeke growing from the centre, surrounded and protected by older, more experienced generations.

4.6 This name was also supported by attendees at the Iwi-Council Partnership Group (Ngāti Kuia, Ngāti Koata, Ngāti Rārua, Te Ātiawa and Ngāti Toa Rangatira) hui on 1 December 2021, with no disagreement received from those not in attendance.

4.7 Kaumātua were then invited to provide a blessing at a ceremony held on 13 December 2021. At the ceremony, Council kaumātua gifted the name Te Pā Harakeke. Within Te Ao Māori, when kaumātua attend ceremonial blessings and offer a name for a site, they are trusted by those who invited them to provide an appropriate name.

4.8 It is now appropriate for the Community and Recreation Committee to consider and formally accept this gift and adopt the name Te Pā Harakeke for this area.

4.9 Officers note that the proposed name is appropriate to the future use of the reserve and recognises the significance of the area to iwi and whānau.

Process

4.10 Council currently has three naming policies and guidelines:

· Road Naming Guidelines 2008

· Naming of Reserves and Other Features Policy 2004

· Naming Rights and Sponsorship Policy for Community Services Facilities 2009

4.11 A review is underway to develop one naming policy that appropriately reflects Nelson’s heritage, culture and identity in the naming of roads, parks, facilities and other assets. A report for consideration of the next steps for developing a standardised and transparent approach to naming is scheduled to be presented to Council on 10 March 2022.

4.12 Aspects of Te Ao Maori will be more clearly defined in Council’s new naming policy.

4.13 Currently, the process to name a reserve is covered by the 2004 Naming of Reserves and Other Features Policy. This Policy’s anticipated outcome states that ‘Reserves and Community Assets are named as necessary to identify them to users, encourage community ‘ownership’ and recognise cultural or community association or contribution to a reserve or community asset’.

4.14 The name, Te Pā Harakeke, fits within this outcome, and the name supports the aspirations for the park to be used as a space for whānau to enjoy.

4.15 The approval of names sits with the delegations of the Hearings Panel – Other. This includes:

4.15.1 The power to name all features within the city requiring naming including roads, streets, service lanes, plazas, parking areas, parks, reserves, gardens and all public facilities or infrastructure, aside from those impacted by the Naming Rights and Sponsorship Policy for Community Services Facilities.

4.16 The name, Te Pā Harakeke, has been gifted to the community by Council kaumātua, with the support of the Iwi-Council Partnership Group.

4.17 This report is being brought to the Community and Recreation Committee to accept and give support for the gifted name, as this Committee has delegations to oversee the Modellers Pond project.

4.18 Therefore, it is appropriate that the Community and Recreation Committee considers the name before providing advice of support to the Hearings Panel – Other.

4.19 With this support, a report would be presented to the Hearings Panel – Other on 23 March 2022, seeking approval for adoption of the name, Te Pā Harakeke.

5. Options

5.1 The following options are to be considered. Option 1 is preferred.

Option 1: Accept the new gifted name, Te Pā Harakeke, and support adoption of this name (this is the preferred option)
Advantages	· Gives respect to the kaumātua who made this gift on behalf of the eight iwi. · Strengthens our ongoing partnership with mana whenua in the promotion of bi-cultural partnership. · Acknowledges the significance of the park to iwi and whānau through the park’s name · A meaningful name would be adopted that encompasses the intention of the reserve.
Risks and Disadvantages	· None apparent
Option 2: Decline the new gifted name
Advantages	· None apparent
Risks and Disadvantages	· To decline the gift after seeking the input of kaumātua may cause offense and risks harming Council’s relationship with iwi. · Missed opportunity to give the park a name that is meaningful to the intentions of the park for whānau families to enjoy · A meaningful name could be lost · The community may continue to refer to the area as the Modellers Pond, which is no longer a significant aspect of the park. · Council kaumātua and iwi may be reluctant to support Council with future naming.

6. Next Steps

6.1 Report to Hearings Panel - Other advising the Committee’s support and seeking a decision on the agreement of the name.

6.2 Thank Council kaumātua and iwi for the gift of the name, Te Pā Harakeke.

6.3 Include the name, Te Pā Harakeke, on interpretation panels and other park information, plans and documents.

Author: Andrew Petheram, Principal Parks and Facilities Activity Planner

Attachments

Nil

Important considerations for decision making

Fit with Purpose of Local Government

The recommendation promotes the cultural wellbeing of the community.

Consistency with Community Outcomes and Council Policy

The redevelopment of this area of Tahunanui Beach Reserve is included in the Long Term Plan and the Annual Plan 2021/22. The vision for the area has changed significantly and a new name would be expected.

Accepting this name supports the community outcome that “our communities have opportunities to celebrate and explore their heritage, identity and creativity”.

Risk

Adopting the new name strengthens the relationship with iwi and considers iwi’s association with the area. There is no apparent risk.

Financial impact

This decision has no financial impact on the reserve.

Degree of significance and level of engagement

This matter is of low significance. The project has been consulted with the community and is included in the Council’s Long Term Plan. Engagement with iwi has been high throughout the early stages of the project with the gifting of the proposed name enhancing its relationship with Council and the community.

Climate Impact

This decision has no impact on climate change.

Inclusion of Māori in the decision making process

Iwi have been engaged throughout the project. Council kaumātua have gifted the name ‘Te Pā Harakeke’ to the community.

Delegations

This decision relates to the naming of part of a reserve, the redevelopment of which has been the responsibility of the Community and Recreation Committee.

The Community and Recreation Committee has the following delegations to consider the renaming of this section of park.

Areas of Responsibility:

· Modellers Pond

Delegations:

· The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility

The Hearings Panel – Other has been delegated the power to name all features within the city requiring naming including parks, reserves and all public facilities and as such, the decision on naming of the part of this reserve will be made by the Hearings Panel – Other.

Item 10: Request for Assistance from the Nelson Giants for Trafalgar Centre Hire

Community and Recreation Committee

3 March 2022

REPORT R26618

Request for Assistance from the Nelson Giants for Trafalgar Centre Hire

1. Purpose of Report

1.1 To present a request from the Nelson Giants Inc. to waive the venue hire fee for Trafalgar Centre the 2022 National Basketball League (NBL) Season.

2. Summary

2.1 The Nelson Giants Inc. (the Giants) has faced financial challenges over the last several seasons and has requested a reduction in hire fees to the Trafalgar Centre since 2018.

2.2 Council staff have received a new request for a waiver of the venue hire for the Giants’ nine home games to be played at the Trafalgar Centre in the 2022 NBL season.

2.3 Council’s Venue Hire Fund, which is managed by Nelson Regional Development Agency (RDA), may be suitable to fund this request.

3. Recommendation

That the Community and Recreation Committee

1. Receives the report Request for Assistance from the Nelson Giants for Trafalgar Centre Hire (R26618) and its attachments (A2829571 and A2829461) and

2. Approves referring the request from the Giants to waive the Venue Hire fund to Nelson Regional Development Agency for consideration through the Venue Hire Fund.

4. Background

4.1 The Giants is seeking financial support to waive the Trafalgar Centre hire fee for their 2022 season. A copy of the Giants’ request letter is provided (Attachment 1).

4.2 The Giants ownership structure is made up of the Basketball Development Nelson Trust (the Trust), and this in turn owns Nelson Giants Inc. Nelson Giants Inc. is governed by a Board. The Giants’ Board directors are Ben Douglas, Sharon McGuire, Cameron Burns and Tony Bowater.

4.3 The Giants has previously made applications for a fee waiver for the 2018/19 and 2019/20 financial year. These applications requested that Council waived the full Trafalgar Centre hire fee, and were approved by Council. The 2019/20 funding was reallocated to 2020/21. These requests were approved by Council on 13 December 2018 and 17 December 2020 respectively.

4.4 The Giants’ attached financial statement year ending 30 September 2021 (Attachment 2) shows a much more stable financial position than was the case when Council approved the previous applications.

4.5 Changes to the fees and charges for the Trafalgar Centre are approved through Committee. Council offers a commercial rate for ticketed events or exhibitions, and a community rate for not-for-profit organisations. The community rate for the Trafalgar Centre equates to 73% of the full commercial rate for venue hire. The proceeds from venue hire come to Council under the contract with CLM; therefore, any reduction in the venue hire fee is at Council’s expense (rather than CLM).

4.6 The Giants fees are set at the community rate.

5. Discussion

5.1 Waiving the venue hire fee would mean that Council would receive no revenue from hire fees from the use of the Trafalgar Centre by the Giants. There is also a potential opportunity cost as the venue is unavailable for hire to other users.

5.2 To ensure the Trafalgar Centre income is not directly impacted, allocation of the Council Venue Hire Fund could be utilised to provide the funding for the request.

5.3 Council’s Venue Hire Fund was established in 2019 and is administered by the Nelson Regional Development Agency (NRDA) through the Events Development Committee (EDC). The Fund is intended to contribute towards venue hire fees at the Trafalgar Centre with other Council venues being considered on a case-by-case basis. Commercial events are generally considered outside the scope of the fund.

5.4 The Criteria document outlines the purpose:

Purpose

1. The purpose of this document is to set out the process and criteria to enable the Events Development Committee (EDC) to make decisions on requests for discounts on venue hire costs at Council facilities.

2. The EDC is administered by the Nelson Regional Development Agency (NRDA).

5.5 The Giants’ request would be considered eligible under the criteria for the Venue Hire Fund. However, the amount for the season exceeds the capped level of funding.

5.6 To be eligible for the fund, applicants need to meet set criteria, including:

1. The organisation must be a legal entity such as a trust, company or incorporated society and must be able to provide evidence of this status.

2. The principle intent of the event is not for private or commercial financial gain, though such gains may occur as a consequence of the event.

3. The event makes a positive contribution to achieving the Council's Community Outcomes:

· Our communities have opportunities to celebrate and explore their heritage, identity and creativity.

· Our communities have access to a range of social, educational and recreational facilities.

4. The event should be financially accessible by a wide range of people.

5. The event primarily benefits the people of Nelson City.

6. Sporting or recreational events will be considered, so long as they demonstrate strong community benefits (this may include a ticketed event).

7. Not for profit events, that have an educational, social or community focus.

5.7 Within the Venue Hire Fund Criteria there is a section which refers to capping funding:

Limitation on allocation

Discounts will be capped at a maximum for each application. The cap is based on two days hire at the community rate, for each hireable venue. The capped maximum will be updated annually. The cap levels are outlined below.

5.8 For 2021/22, the organisations with funding committed through the Venue Hire Fund are Tactix (Netball NZ), Cancer Society Ball (Cancer Society Nelson), Falls Prevention Information Sessions (Nelson Bays Primary Health), Neighbours Day (CLM Greenmeadows Putangitangi). A total of $26,588 remains unallocated.

5.9 It is recommended that Committee refers the Giants’ request to the NRDA for consideration through the Venue Hire Fund.

5.10 The NRDA would need to approve extending the capped rate if the entire season of nine games is considered an event rather than each individual game being considered an event.

5.11 The Giants season runs over two financial years with six games being played in 2021/22 and three games in 2022/23, this equates to $2,828 per game with 2021/22 $16, 968 and 2022/23 $8,484.

5.12 If the application was capped per year in 2021/22 year the Giants would need to cover $12,118 hire fee, and in the 2022/23 year $3,634 would be required. This would mean that if agreed the requested funding of $25,452 to cover the season would be funded to $9,700 and the Giants would need to find alternative funding of $15,752.

5.13 If the application was considered on each game being an event then the Giants request to waiver the entire venue hire for the season would be eligible.

5.14 The decision to cap the funding per season of per game would be at the discretion of NRDA’s EDC.

5.15 In 2020/21, $19,602 of the fund remained unallocated at the end of the financial year. For the 2021/22 year to date $26,588 is unallocated. NRDA has confirmed it has one application pending consideration. NRDA recommends a contingency of $5,000 should be left in the budget for potential applications for the remainder of the year.

5.16 Assuming full funding from the Venue Hire Fund was allocated across the two years as per paragraph 5.12, retaining the $5,000 contingency would be possible (notwithstanding the likelihood of other eligible event applications being submitted).

5.17 The under subscription to the fund may represent a total lack events due to the uncertainties for event organisers resulting from COVID-19 restrictions.

5.18 The effect should the Giants not receive a level of financial assistance has been impacted by the COVID – 19 Red setting, primarily that the Giants will only be able to host a maximum of 100 spectators per event. This will severely affect revenue generation through ticket sales as well as concessions such as canteen and bar sales. It is acknowledged that this situation may change for the better or worse over the coming months.

6. Options

Council could decide to decline the request and to refer the full request to Venue Hire Fund (recommended), to fully fund the venue hire through unbudgeted expenditure or to fund a portion of the venue hire and refer the remainder to the Venue Hire Fund for assessment.

Option 1: Decline the request to fund the Giants venue hire for the Trafalgar Centre and refer the request to NRDA- EDC for consideration to fund through Venue Hire Fund. (Recommended)
Advantages	· Helps to support the financial viability of the Giants · Provides some certainty for the Giants for the next season · Retains the Giants as a key user at the Trafalgar Centre especially in uncertain times · Does not reduce revenue of the Trafalgar Centre
Risks and Disadvantages	· Lost opportunity cost for other fee-paying users · Inconsistent with Venue Hire Fund criteria (funding cap is $4,850) if considered on Season rather than individual game · Loss of potential saving in the Venue hire fund
Option 2: Approve waiving the venue hire for the Giants use of the Trafalgar Centre as requested by fully funding through unbudgeted expenditure.
Advantages	· Helps to support the financial viability of the Giants · Provides some certainty for the Giants for the next season · Retains the Giants as a key user at the Trafalgar Centre especially in uncertain times · Allows Venue hire fund to be utilised by other groups.
Risks and Disadvantages	· Reduced revenue for the Trafalgar Centre · Other groups may also request a discount · Lost opportunity cost for other fee-paying users · Reputational risk for Council from providing support to a particular sporting group
Option 3: To fund in part the Trafalgar Centre hire fees through unbudgeted expenditure and refer remaining amount the NRDA - EDC
Advantages	· Helps to support the financial viability of the Giants · Provides some certainty for the Giants for the next season · Retains the Giants as a key user at the Trafalgar Centre especially in uncertain times · Allows Venue hire fund to be utilised by other groups.
Risks and Disadvantages	· Reduced revenue for the Trafalgar Centre · Other groups may also request a discount · Lost opportunity cost for other fee-paying users · Reputational risk for Council from providing support to a particular sporting group · Giants may not be able to pay resulting in potential for the organisation to go into debt · Loss of potential saving in the Venue hire fund

7. Conclusion

7.1 The Nelson Giants Inc. has requested that Council considers waiving the venue hire fee for the 2021/22 basketball season.

7.2 The Venue Hire Fund is administered through the NRDA, which could consider this request in the next round of applications.

8. Next Steps

8.1 Advise NRDA that the Community and Recreation Committee recommends they consider an application to the Venue Hire Fund from the Giants.

8.2 Advise the Giants of the decision and recommend that the Giants complete the application form for the Venue Hire Fund.

Author: Rosie Bartlett, Manager Parks and Facilities

Attachments

Attachment 1: A2829571 Nelson Giants Financial Assistance Request ⇩

Attachment 2: A2829461 2021 Signed Financial Statements - Nelson Giants Basketball Limited ⇩

Important considerations for decision making

Fit with Purpose of Local Government

This decision relates to the social and economic well-being of the community.

Consistency with Community Outcomes and Council Policy

A decision relating to support for the Nelson Giants is considered relevant to the following community outcomes:

· Our communities have opportunities to celebrate and explore their heritage, identity and creativity

· Our communities have access to a range of social, educational and recreational facilities and activities

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement

Risk

There is the potential for some minor reputational risk given the profile of the Nelson Giants in the region.

Financial impact

The financial impact of the decision is not considered significant, given the Venue Hire Fund already has budget available to be used, however the options include the potential for some unbudgeted expenditure.

Degree of significance and level of engagement

This matter is of low significance because it does not relate to a strategic asset, affect levels of service or have a significant financial impact.

Climate Impact

Climate change has not been considered in the preparation of this report.

Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report, because it is a commercial decision relating to a specific sporting entity.

Delegations

The Community and Recreation Committee has the following delegation to consider financial assistance for the Nelson Giants:

Areas of Responsibility:

· The Trafalgar Centre

Delegations:

· The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

Powers to Recommend (if applicable):

· Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

Item 11: Netsky & Friends / Bay Dreams South 2022 Review

Community and Recreation Committee

3 March 2022

REPORT R26515

Netsky & Friends / Bay Dreams South 2022 Review

1. Purpose of Report

1.1 To update the Committee on the outcomes from the 2022 Netsky & Friends concert.

1.2 To note that the Bay Dreams South Ltd contract in place will continue in 2023, subject to MIQ requirements, contract negotiations, the necessary permits, consents and licences, and COVID-19.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Netsky & Friends / Bay Dreams South 2022 Review (R26515); and

2. Notes Bay Dreams South Ltd will enter contract negotiations with Council to continue to host the 2023 Bay Dreams South Festival in Nelson.

3. Background

3.1 Bay Dreams South organisers cancelled the Bay Dreams 2022 Festival in October 2021 and decided to put on a smaller event on the same day 5 January 2022. The new event “Netsky & Friends” was scaled for the COVID-19 environment and designed for 4,500 people. In 2021, over 13,000 attended the Bay Dreams event. The 2022 event attracted over 4000 attendees.

3.2 The new event “Netsky & Friends” was held at the number two field at Trafalgar Park along with a booking for the Trafalgar Park Pavilion for VIP ticket holders. Demand for camping at Rutherford Park was very low and subsequently cancelled in December 2021. The small number of campers booked into the Rutherford Park camp site were relocated to Tahunanui Holiday Park.

3.3 Festival Director writes, “It was amazing to be back in Nelson and deliver what was a flawless event from our viewpoint. The weather played its part and always the crowd was very well behaved and in great spirits. We continue to foster strong relationships with all our stakeholders and the Nelson community in general. We cannot wait to come back bigger and better in 2023.”

Public Safety, Shade and Water

3.4 St. John and Nelson Marlborough Public Health (Public Health) were very satisfied with the event. It was reported:

· 70 patients were treated in the triage area suffering from dehydration and blisters.

Five patients were taken to hospital:

· three for minor / moderate issues consistent with what you would expect from a gathering of 4,000 people with alcohol present.

· one for a broken ankle; and

· one with stomach pains

The Nelson Hospital saw 121 patients in a 24-hour period which is consistent with normal workloads.

3.5 KnowYourStuffNZ was nearby and provided a drug checking and information service. As drug checking is now legal at events, KnowYourStuffNZ was able to fully focus on drug harm reduction measures for concert goers attending the event and help people to make informed decisions about their safety.

Photo: Know your Stuff NZ

3.6 Police were very happy with how of the event was run and behaviour of attendees. Police have reported the following:

· There were only minor issues, mostly with fence jumpers

· No arrests were made at the event and no arrests overnight linked to the Netsky & Friends event.

3.7 The number two field and buildings at Trafalgar Park provided plenty of shade along with trees, marquees and the use of the Grandstand for additional shade.

3.8 Netsky & Friends had a COVID-19 response plan, followed the COVID-19 Framework and worked closely with Nelson Marlborough Health. There were some crashing issues reported with the NZ Pass Verifier App, feedback has been supplied to the Ministry of Heath for investigation. Among the measures taken at the event were:

· Vaccine Passport Scanning

· Hand sanitising and washing stations at every toilet site, bar, point of entry, customer services and most food vendors.

· COVID-19 Tracer App posters as well as signage encouraging good hygiene behaviours

· 2,000 masks on hand and available for staff and concert goers

· The Sani Squad was onsite squirting sanitiser into the hands of concert goers and displayed QR codes for the NZ Covid Tracer app on their suits.

Photo: Sani Squad

Parks and Venues

3.9 Trafalgar Park hosted only one stage on field two. The VIP area was inside the Pavilion and outside behind the grandstand. The VIP area could accommodate more people in the future.

Waste Minimisation

3.10 Waste management services were provided by Community Leisure Management (CLM) and Nelmac. CLM initiated its new waste plan within the park and Nelmac managed collection of waste outside the event venue.

3.11 CLM sorted waste onsite and by hand to avoid contamination. Waste minimisation has increasingly become business as usual at Nelson events, with flagship events at the Trafalgar Centre and Trafalgar Park seeing a steady decrease in waste, going from 66% waste diversion from Bay Dreams in 2020, to 79% in 2021, followed by an amazing 89% of waste diversion at this year’s event.

3.12 CLM Trafalgar Centre Manager, who leads the team responsible for managing the venue for Nelson City Council, comments “The results show people want to do the right thing when it comes to recycling. By being mindful about the products sold on site, we’re able to sort waste after events and ensure the vast majority is recycled or composted. I think we can continue to divert even more waste from landfill for future events.”

3.13 The breakdown of waste was as follows:

Waste Volumes	Quantity Total m3	%
Soft plastic	0.6	2%
Plastic	1.87	6%
Cans	9.68	34%
Glass	0.24	1%
Card	8	28%
Compostable packaging	5.04	18%
Compostable food	0.16	1%
General landfill	3.21	11%

Compliance issues

3.14 Nelson City Council received five noise complaints directly. Environmental Inspections Limited (EIL) was satisfied that the noise levels were compliant with the limits imposed by the resource consent and happy with the communication and active noise monitoring from the event.

3.15 It was notable that this year the complaints were mainly from the Port Hills direction and complainants from that area commented that it was much louder than in previous years. This may be due to the orientation of the stage and weather conditions that meant the sound was clear and audible.

Transport

3.16 Concert goers were encouraged to use the existing NBus service and the Tahunanui Beach Bus to get to the event. It was reported that the buses were busy with the Tahunanui Beach bus at full capacity on multiple trips.

3.17 Organisers worked with Council staff and Nelson Coachlines to create safe transport options after the event. The options included shuttle busses to Tahunanui, Maitai and Brook Valley campgrounds until 1am. The Late Late Bus was running especially for the event with an extra midnight service included. Low numbers utilised the Late Late Bus with 58 passengers recorded.

3.18 Nelson Coachlines reported that transport went smoothly with no reported gross intoxication requiring clean up. Concert goers were all in a very good mood and the buses well utilised with no complaints on waiting times.

Camping

3.19 Camping on site was cancelled as demand for camping was low. The small number of campers booked into the Rutherford Park camp site were reallocated to Tahunanui Holiday Park.

3.20 Tahunanui Holiday Park reported:

· Estimate of around 500 guests this year, at peak, which to put in context was around 25% of the total guest numbers.

· Three groups were evicted this year, but comments that this is more a reflection of better co-ordination of the security function and proactive follow up of bad behaviour.

· The Netsky & Friends organisers provided teams of two Red Badge security staff from 2pm on the 4th January through to 10am on the 6 January.

· Speeding which had been a major concern last year was much less of a problem. Speedsters license plates were recorded, and the threat of their vehicles being banned from the camp resulted in compliance with the 10km/hour speed limit.

· Overall, feedback received from all guests had been positive.

Community views

3.21 A Community Information Meeting was organised, and five people attended.

3.22 Social media comments and Stuff.co.nz news outlet overall reported a successful event with plenty of positive feedback from concert goers. Comments included “The concert was great, particularly Koven, who was amazing.” “More importantly, Netskys playing in Nelson!” “I can hear it from the Wood. Sounds great”

3.23 Netsky & Friends community engagement went well, and residents praised the level of engagement with them.

Finances

3.24 Netsky & Friends contractual charges allowed for covering venue hire, maintenance, street clean-up, the Late Late Bus and related costs.

3.25 Nelson Regional Development Agency (NRDA) will be able to provide an Economic Impact Assessment prior to the end of this financial year.

4. Conclusion

4.1 Netsky & Friends 2022 has been praised by health and emergency services and by attendees as a successful event.

4.2 Plans are underway to return to a full Bay Dreams event in 2023 subject to MIQ requirements, contract negotiations, the necessary permits, consents and licences, and COVID-19.

A picture containing text, smoke, steam, stack

Description automatically generated

Author: Stu Dalton, Project Manager Major Events

Attachments

Nil

Item 12: Community and Recreation Quarterly Report Quarter 2

Community and Recreation Committee

3 March 2022

REPORT R26509

Community and Recreation Quarterly Report Quarter 2

1. Purpose of Report

1.1 To inform the Committee of the financial and non-financial results for the second quarter of 2021/22 for the activities under the Community and Recreation Committee’s delegated authority.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Community and Recreation Quarterly Report Quarter 2 (R26509) and its attachments (A2810027 and A2826747).

3. Background

3.1 Quarterly reports on performance are provided to each Committee on the performance and delivery of projects and activities within its area of responsibility.

3.2 The financial reporting in this report focuses on the year-to-date performance to 31 December 2021, against approved capital and operating budgets.

3.3 Approved budgets are the 2021/22 annual budget plus any carry forwards, plus or minus any other additions or changes approved by Council or the appropriate Committee.

3.4 At the time of budgeting, capital projects are classed as one of the following:

1. Growth: the main driver of the project is population growth.

2. Renewal: the main driver of the project is to replace existing assets nearing the end of their economic life.

3. Level of Service: the main driver of the project is to increase the level of service provided to the community.

4. Where a capital project contains a mix of capital type, it is coded to the dominant purpose of the capital project.

3.5 Detailed project sheets are included in Attachment 1 (A2810027) for large or particular interest projects within the Community and Recreation Committee delegations. These project sheets have been selected if their budget is at least $250,000 for 2021/22, if they are multi-year projects with a budget over $1 million, or if they have been assessed to be of particular interest to the Committee.

3.6 Project status is analysed based on three factors: quality, time and budget. From consideration of these three factors the project is assessed as being on track (green), some issues/risks (orange), or major issues/risks (red). Projects that are within 5% of their budget are on track regarding the budget factor.

4. Tenders Awarded

4.1 Tenders are advised in the Quarterly Report if their budget is at least $300,000 or accepted via the Tenders Subcommittee. There were no tenders awarded under delegated authority in the second quarter of the financial year 2021/22.

5. Financial Results

5.1 As at 31 December 2021, Capital Expenditure is $2.7m behind budget. Level of Service, Renewals and Growth are behind budget by $1.3m, $805,000, and $467,000 budget respectively.

Major Capital Variances are as follows:

5.2 Modellers Pond Solution is $629,000 behind budget which is further detailed in the project sheet.

5.3 Maitai Mountain Bike Hub is $721,000 behind budget which is further detailed in the project sheet.

5.4 General Reserves Land Purchases are behind budget by $321,000. Spend is dependent on availability of land purchases either via vesting on subdivision or purchase on the open market. Opportunities for land purchase are dependent on developers’ timelines.

5.5 Conservation Reserves expenditure is less than budget by $77,000. Staff Costs are behind budget by $30,000 with actual staff time being spent differently than budgeted. Programmed Maintenance and Weed Control are behind the budget by $39,000 and $24,000 respectively with work expected to be increasing in autumn and both forecast to be fully spent.

5.6 Landscape Reserves income is greater than budget by $92,000. Unbudgeted recovery income of $42,000 has been received from other impacted parties from the winter heavy rain event that caused multiple slips.

5.7 Landscapes Reserves expenditure is greater than budget by $126,000. Heavy Rain events are $159,000 over budget due to slips from rain events at Grampians, Botanical Hill and Sir Stanley Whitehead with expenditure forecast to be $235,000 over budget by the end of the financial year. Savings across the activity of $150,000 have been found to fund this, $125,000 of those savings have been transferred to this cost centre, with the Emergency Response Fund funding the remainder of the over budget spend.

5.8 Esplanade & Foreshore Reserves expenditure is greater than budget by $97,000. The Maintenance Contract is over budget by $37,000 and is forecast to increase to $50,000 due to more contract variations than expected (e.g. to accommodate new subdivisions). This additional expenditure is able to be covered from within the activity and will be transferred from the programmed maintenance budget which is forecast to be underspent this year. Staff Costs are ahead of budget by $58,000 actual staff time being spent differently than budgeted. programmed maintenance

5.9 Trafalgar Centre expenditure is less than budget by $81,000. Event and Venue Hire Expenses are under budget by $29,000 any expenditure is fully recovered from users. A number of other expenditure items are behind budget and are expected to still be spent including Consultants ($8,000) and Programmed Maintenance ($8,000). Insurance is under budget by $14,000 and Depreciation is under budget by $18,000 with these expected to be savings.

5.10 Saxton Field Stadium expenditure is less than budget by $53,000. Electricity is behind budget by $22,000 due to both timing and Covid restrictions (including lockdown) reducing the use of the Stadium. Programmed Maintenance is $7,000 under budget due to closures over lockdown reducing facility demand and required maintenance. Depreciation is under budget by $15,000 and is expected to be a saving.

5.11 Saxton Field expenditure is less than budget by $274,000. The Grant to TDC for Champion Drive is under budget by $235,000 which is a saving as the project did not cost as much as anticipated. This saving is proposed to be reallocated to develop the shared path network, which has been reported to the Saxton Field Committee. TDC Maintenance Contribution is behind budget by $38,000 due to timing.

5.12 Founders Park expenditure is less than budget by $96,000. A number of expenditure items are behind budget with projects to commence in the second half of the Financial Year including Property Maintenance ($12,000), Ground Maintenance ($10,000), Development Fund ($13,000) and Programmed Maintenance ($23,000). Electricity is under budget by $15,000 due to both timing and lockdown.

5.13 Festivals expenditure is less than budget by $61,000. Opera in the Park is under budget by $25,000 and due to its cancellation, the net loss to Council for costs already incurred is expected to be $126,000, some further costs could possibly be recouped from suppliers. Summer Festivals are behind budget by $10,000, and Youth Events are behind budget by $13,000, at this stage due to timing, however the team are navigating through which events can safely proceed under the traffic light system.

5.14 Nelson Library income is greater than budget by $88,000. Unbudgeted DIA income of $86,000 has been received and has been used to fund seconded staff and library electronic resources.

5.15 Community Properties expenditure is less than budget by $105,000. Programmed Maintenance is behind budget by $22,000 with some savings expected and Energy Audits are $12,000 behind budget with working being completed internally instead. Staff Costs are behind budget by $49,000 with actual staff time being spent differently than budgeted.

5.16 Community Tools and Enablers expenditure is less than budget by $156,000. Grants to the Arts Council and Refinery Art Gallery are $41,000 behind budget with their invoices received late. Community Partnership Funds grants are $20,000 behind budget with applications having opened recently. Covid 19 Emergency Community Grants are behind budget by $41,000 which is demand driven. Strengthening Community Sector is behind budget by $17,000 due to timing.

6. Community Partnerships and Communities of Greatest Need

Reducing Social Isolation

6.1 Council’s expression of interest to join Immigration New Zealand’s Te Waharoa Ki Ngā Hapori Welcoming Communities Programme was approved on 16 December 2021. The programme provides $50,000 per annum for three years, to employ a Welcoming Communities Coordinator. This new role will support Council, government agencies and the community to become more welcoming to newcomers to the region. The focus during Q2 was preparation for the programme launch on 25 January 2022.

6.2 In partnership with Make/Shift Spaces, Age Concern secured a flexible tenancy at 18 Bridge Street. Supporting Age Concern to establish a presence in Nelson city centre was an action identified in the City for All Ages Strategy. This marks the first action to be completed from this strategy. Work to assist Age Concern to secure a long-term site in central Nelson is ongoing.

Youth Strategy

6.3 The Youth Sector Leadership Group is currently supporting Council’s investment in a portfolio of projects that meet the goals of the Youth Strategy. A particular focus is on our communities of greatest need, in line with the Community Partnerships activity management plan.

Reducing Housing Vulnerability

6.4 While housing vulnerability in the Nelson area continues to be a significant concern, the Ministry of Social Development Housing Register showed a 5% decrease locally, in the three-month period to September 2021. This compares with a slight increase nationally over the same period.

6.5 Housing First continues to offer significant support to rough sleepers, along with the services provided by Te Whare Haumaru at the Male Room. This has had a positive impact in some areas that have struggled with difficult behaviour in the past, such as ANZAC Park and Elma Turner Library, which have seen decreases in concerning behaviour.

6.6 The Men’s Christian Night Shelter will cease service at the end of February 2022. Council officers are working with the Trust to ensure a smooth transfer. A plan is being developed to ensure that people currently using the shelter are catered for. A grant to enable this work is currently being negotiated with the Trust.

6.7 Council officers have been working with Kāinga Ora to further understand community development needs in the Orchard Street/Karaka Street area and will work as part of a cross-agency team, led by Kāinga Ora, to address this need.

Reducing the Impact of Poverty

6.8 Seven of the Community Investment Fund grants that were approved in December 2021 were for projects intended to alleviate the impact of poverty. This included grants to Whenua Iti Trust to make existing programmes more accessible; for targeted programmes delivered by Top of the South Neighbourhood Support; and for support developing food resilience initiatives through Te Kotahi o Te Tauihu Charitable Trust.

Improving Access to Work and Learning

6.9 Unemployment in Nelson continues to trend down from the 2020 peak, with Jobseeker Support showing a small drop between September 2021 (1,860 people) and December 2021 (1,815 people). Of concern, is the cohort of people not in employment, education or training (NEET). As measured by the Household Labour Force Survey, there was a 7% increase in the Nelson/Tasman region, the highest in the country. This indicates there may be an increase of people who meet the NEET category but are not on a main benefit type.

6.10 As a response to the increase in young people with NEET status, Council officers are working collaboratively to reduce the number of young people leaving education without a pathway. This is achieved principally by supporting Youth Nelson and through a contract with Presbyterian Support Upper South Island who work directly with NEET young people. Further collaborations are being explored and information on this workstream will be reported at Q3.

Youth Nelson

6.11 A Memorandum of Understanding to recognise Council’s ongoing relationship with Youth Nelson was signed in December 2021. Youth Nelson started in 1997, as a joint venture between Nelson College for Girls and Nelson City Council. Subsequently, Nayland College and Nelson College joined this successful alternative education programme.

6.12 Thirteen students completed the Youth Nelson programme at the end of 2021, with four Year 11 students graduating on to further training at Nelson Marlborough Institute of Technology in 2022. All the students achieved a minimum of ten NCEA Literacy and Numeracy Level 1 credits, with one student almost setting a new record of credits. These were significant achievements, given the impact of COVID-19 on education continuity during 2021.

Image: 2021 Youth Nelson students

Summer activities programme

6.13 Community Leisure Management delivered nine Summer Events across the City with good attendance across the programme. This year the programme focussed on parks and reserves in areas where our Communities of Greatest Need are located. For example, a Treasure Hunt in Murphy Street North Reserve was highly regarded by the local community, promoting the green space in their neighbourhood, and bringing people together.

Community Investment Fund Small Grants

6.14 The Community Investment Funding Panel met in December to allocate small grants. The Panel considered 33 applications requesting $197,311 and approved 17 grants totalling $56,640. The grants are detailed in the following table.

Community Investment Fund Small Grants - December 2021
Grant recipient	Project Title	Outcome area	Grant ($)
Annesbrook Trust	24-7 Youth Work	Social Isolation	3000.00
Blind Citizens NZ Nelson Branch	Increasing Social Interaction.	Social Isolation	550.00
Community Action Nelson (CAN)	Community led conversations on housing	Social Isolation/ Housing / Poverty	2000.00
Diabetes New Zealand	Live Brave Mana Ora – Diabetes Youth Nelson Family Camp	Social Isolation	2000.00
Empowerment Trust	Face to face Kidpower	Social Isolation	3000.00
Neighbourhood Support Charitable Trust	Connected communities	Social Isolation / Poverty / Work & Learning / Housing	5000.00
Nelson Community Toy Library	Spouting and shelving for new storage shed	Social Isolation/ Poverty	2000.00
Nelson Pride	Let’s Get Bolder Together Nelson (LGBT Nelson)	Social Isolation	2000.00
Nelson Tasman Filipino Community Incorporated	Family Sports, Zumba and Mums & Toddlers playgroup	Social Isolation	2000.00
RISE Living Safe	Under8teen programme for youth	Social Isolation	3000.00
Safeguarding Children	Nelson Safeguarding Children Public Training	Social Isolation / Poverty /	2000.00
Te Kotahi o Te Tauihu Charitable Trust	Te Pātaka - Towards Freezer for Waimeha pataka	Poverty	7500.00
Victim Support in Nelson	Victim Support Nelson’s Operating Expenses	Social Isolation / Poverty / Work & Learning	4000.00
Volunteer Nelson	Volunteer Nelson at Habitat Hub	Social Isolation / Work & Learning	6000.00
Whenua Iti Outdoors	Changing the outcomes – opportunities for Nelson Youth	Social Isolation / Poverty / Work & Learning	4000.00
White House Incorporated Society	Administrator	Social Isolation / Housing / Work & Learning	5590.00
Wilderness Canoe Trust	8 days of canoe journeys for children and young people	Social Isolation / Work & Learning	3000.00
Total			56640.00

Neighbourhood Grants

6.15 Neighbourhood Project Grants provided financial support for several events, including Cultural Conversations with Priya and Om on 9 December 2021. Discussion covered differing experiences and journeys, connections to India and experiences living in Nelson. This event was supported by Youth Councillors Astrid Sayer and Darcy Lawrey. Another event was Crop Swap North Nelson, held on 12 December 2021

7. Heritage Updates

Broadgreen House

7.1 The Secret Lives of Dresses exhibition, which includes many costumes that have never been displayed before, opened in December 2021. Each costume has a story and visitors are asked to decide which ones are true and which ones are lies. The exhibition has been well received and will run until June 2022, as COVID-19 restrictions allow. A creative writing competition that can successfully run during COVID-19 restrictions, has been developed alongside the exhibition and will be launched in February 2022.

7.2 The Broadgreen Society received a grant from the Rātā Foundation to employ two students part-time over the summer for their intergenerational programme. This has happened for many years. The students run activities for children, as well as giving the volunteer guides a well-earned break over Christmas.

7.3 Volunteer numbers have been lower than the Society would like due to illness, retirements and oversea volunteers not being able to visit for the summer. Council will work with the Society to try to increase volunteer numbers later in the summer, as COVID-19 restrictions allow.

7.4 Bev Stevens’ volunteer work was recognised at a Broadgreen Society Christmas function. Bev had volunteered at the house for 22 years, delighting visitors in her maid’s costume until her recent retirement.

7.5 Broadgreen House closed for the August COVID-19 lockdown and reopened in October 2021, with My Vaccine Passes a requirement of entry. This was well received by the volunteers and visitors with no issues reported.

Isel House

7.6 Isel house opened for the summer season in November 2021. The opening was delayed while reproduction paintings were installed, to replace the original artworks now stored by the Nelson Provincial Museum.

7.7 The use of My Vaccine Passes for entry into the house was well received by volunteers and there have been no issues with implementation.

Melrose House

7.8 Volunteers from The Colonel Percy Adams Trust held a Christmas event at Melrose House in December 2021, in keeping with My Vaccine Pass requirements. The event included a Santa visit, mince pies and carols.

7.9 The Christmas party also featured the launch of a self-guided trail leaflet for visitors to use when touring the house. This was supported by Council through a Heritage Partnership Grant.

Founders Heritage Park

7.10 Founders Heritage Park has not required My Vaccine Passes for entry, due the number of tenants, including a preschool, operating on site.

7.11 Visitor numbers have been steady, although lower than last year when numbers were higher than usual for this period. There were 14,700 visitors over the quarter, including 8,000 attraction visitors, 3,200 people attending functions and 3,000 people attending events.

7.12 Venue users have been able to continue to hold gatherings under the Orange COVID-19 settings.

7.13 The Nelson Railway Society restarted train rides on Christmas Eve, following a successful audit from Waka Kotahi. The reintroduction of rides has been welcomed by visitors.

7.14 A significant refurbishment of the Livery Toilets is underway with completion due in January 2022. All toilets are fully accessible, and the ramp has been improved to make it compliant.

7.15 Event and venue bookings have been significantly impacted by the COVID-19 Delta outbreak. The Great Christmas Market was the only event to go ahead, albeit with restricted numbers. Many larger venue bookings were also cancelled or postponed, including the Evolve Festival that was scheduled for January 2022, which has been postponed to 2023, as festival goers indicated they would not support a vaccine passported event.

Collection Risk Assessment

7.16 Following the discovery of volatile picric acid in some collection items, a contractor has been engaged to undertake a risk assessment of the collection objects. The contractor has made a preliminary visit to the park and the assessment is expected to be completed in Q3.

Heritage Activity Updates

7.17 Calls for Tuku22 Whakatu Heritage Month events were sent out and applications received, in November and December 2021. An offer from the Antarctic Heritage Trust to bring a virtual reality experience based on Hillary’s hut to the festival has been confirmed. Other submissions to run events will be received in January 2022.

7.18 In November 2021, NorthPark Productions’ Justin Eade presented several performances of First Flight, a play about the first landing of an aircraft in Nelson. First Flight was supported by Council through an Arts/Heritage Partnership Grant and was part of wider regional centenary celebrations of the first landing on 11 November 1921. Ticket prices for the play were subsidised by the grant, allowing low-cost access for the public, including several groups from local care homes.

8. Arts Updates

8.1 Calls for Arts Heritage Partnership grant applications went out in October 2021. A small arts funding training session was held at the Refinery Artspace in November 2021, to promote this new funding opportunity; and to also promote Boosted, a crowd funding site run by the Arts Foundation.

8.2 A grant was offered to Viewfinder in December to support emerging and contemporary artists with exhibition space.

8.3 In this quarter Councils high-powered light art projectors were used for Nutcracker Productions at Theatre Royal, and Christopher Ulutupu’s New Kid in Town exhibition at Suter Gallery.

8.4 Significant detailed scoping for Councils RAPT (Relocatable Autonomous Projection Tower) was carried out during October and November 2021. This included scoping for resource and building consents, power supply, transportation and engineering requirements.

8.5 An application to the Ministry for Heritage and Culture, Te Urungi Innovation fund was made in December 2021. This aims to support the Councils RAPT project with additional funding. If funded, this proposal has the potential to create a wide range of light art interventions around Nelson. Art practitioner training, community light art grants, projection mapping and the RAPT asset construction are all part of the bid.

8.6 The Tahunanui Recycling and Reuse Centre mural project was promoted to local and national artists. Over 24 submissions were received following extensive promotion, with considerable interest from artists from as far away as Northland, Wellington and Christchurch. Three submissions have been shortlisted and funded to provide detailed designs that will be considered by iwi and the Art Selection Panel in February 2022.

9. Events Updates

Summer Events

9.1 All Council-delivered summer events were reviewed and where appropriate redeveloped, to align with the COVID-19 Protection Framework (Traffic Lights System). This required large uncontrolled events to be replaced with smaller controlled ones, allowing the public to benefit from entertainment and social interaction within government required levels of safety.

9.2 The New Year’s Eve Countdown was replaced with a daytime family FunZone event on Upper Trafalgar Street, which catered for children under 11 years. During the event, over 250 members of the public attended within the 50-person capacity of the site, and feedback was very positive.

5. Image: Family FunZone on 31 December 2021

9.3 A partnership was established with Uniquely Nelson to develop a marketing plan to promote entertainment at hospitality businesses and help draw customers in to celebrate New Year’s Eve in the city centre.

9.4 Feedback from Uniquely Nelson on the New Year’s Eve promotions indicated that public and hospitality operators’ experience was 100% positive. There was a mix of live entertainment, DJs and themed venues throughout the city, and into the early hours of the morning. Overall, this provided a great collective event for the city and the business operators.

9.5 Christmas decorations were installed in partnership with the Santa Trust. There was positive feedback from the public via social media, for the Christmas tree, wreaths, and flags. A reusable Christmas tree was erected by the Trust and the Council’s support was positively highlighted on TV One’s Breakfast show and in the Nelson Mail.

Opera in the Park

9.6 Opera in the Park required complex planning, to align with COVID-19 requirements. A promising line-up of performers, including Stan Walker, Annie Crummer and the Christchurch Symphony Orchestra were confirmed to provide a unique musical experience. Unfortunately, this event can no longer proceed due to the change to alert level Red under the COVID-19 Protection Framework.

9.7 During planning, a new opera ticketing process was implemented, which enabled direct transfer of income into Council’s account, so providing increased security and allowing a refund to customers as needed.

Music Mix

9.8 A new Music Mix series of community events has been planned by the Council Events Team. This involves a series of six fortnightly presentations of musical instruments to community members who haven’t previously had exposure to a musical instrument. Aligned with Opera in the Park, Music Mix is a collaborative initiative with Nelson Centre of Musical Arts (NCMA) and Multicultural Nelson Tasman, supported by the Rātā Foundation and Pomeroy’s. Sessions are held at the Victory Community Centre, with the last one to be held at NCMA, as COVID-19 restrictions allow. The three pre-Christmas sessions were well received by the attendees and initiated interest in NCMA’s music programmes.

6. Image: Promotional material for Music Mix.

Kapa Haka competitions

9.9 These programmes have been significantly impacted by COVID-19 restrictions. Due to the August lockdown, Te Mana Kuratahi National Primary Schools kapa haka competition, which had been scheduled for early November 2022, was postponed to November 2023.

9.10 The Kura Tuarua National Secondary Schools Competition is now scheduled for mid-2024. Te Matatini will be held either in February 2025 or February 2027, dependent on the outcome of a decision by Te Matatini Trust Board in January 2022.

9.11 The next scheduled regional competition is Te Huingā Whetū Primary Schools in September 2022.

Impacts of COVID-19

9.12 The August COVID-19 lockdown significantly impacted event contractors and confidence that events would be delivered as planned over the summer.

9.13 Cancellation of events, such as 4 Lanes Festival, Youth Lane, Nelson Arts Festival, Mask Parade, Nelson Santa Parade and New Year’s Eve Countdown, demonstrated the ongoing challenges that the local events sector has experienced.

9.14 More recent cancellations of two Umbrella Market events, in early December 2021, demonstrated how the community can be wary of attending events when COVID-19 uncertainty remains.

9.15 For Council’s events team and across the events sector, a high level of motivation and flexibility has been required, resulting in a complete events ‘reset’, and necessitating a new and customised programme for the third summer quarter, as community demand for events has remained high.

9.16 Following the implementation of the COVID-19 Protection Framework, an events sector and staff hui was delivered to assist Council staff, community groups and event organisers to navigate the new framework. Feedback was highly positive, as most organisers were struggling to understand and organise events under the new framework.

9.17 Bay Dreams South cancelled the Bay Dreams event for January 2022, to replace it with a smaller Netsky event, which was successfully delivered. A separate report outlining the success of this event is being presented to the Community and Recreation Committee at this meeting, 3 March 2022.

9.18 The Gindulgence Gin Festival on 18 December 2021 was the first event to use the COVID Vaccination Certificate at the Trafalgar Centre.

9.19 Most events at the Trafalgar Centre were rescheduled to take place in 2022, including Benee, Stan Walker and Fat Freddies Drop, as COVID-19 restrictions allow.

10. Libraries updates

10.1 The school holiday programme for October 2021 was fortunately able to proceed as the COVID-19 restrictions had eased. In addition to the usual offerings, this programme included green screen photo shoots and a Manga drawing workshop. Both required extra sessions to meet demand.

10.2 A decision was made to postpone the inaugural Library Fandomonium, due to the impact of COVID-19. This weeklong series of events is now due to run in late February, as COVID-19 restrictions allow. Staff were instead able to offer disappointed customers the opportunity to attend two virtual author talks, including a very well-attended talk by Tamsyn Muir.

10.3 The introduction of the My Vaccine Pass by the government led to library staff assisting hundreds of customers with accessing their passes. For a period or approximately two weeks, an extra staff member was rostered on at both Stoke Library and Elma Turner Library to meet the demand for this service. Outreach to the Victory Community Centre and Putangitangi Greenmeadows was also undertaken.

10.4 On 3 December 2021, New Zealand moved to the COVID-19 Protection framework. On 6 December 2021, Nelson Libraries moved to requiring a My Vaccine Pass for all visitors. This decision was made by Council’s Incident Management Team. It was not undertaken lightly and was in response to several factors. These included the nature of library work often being close contact, the recent community cases of COVID-19, the increase in customers not wearing masks, and staff and customer feedback.

10.5 The decision to require My Vaccine Pass resulted in some customers communicating concern about no longer being able to access physical services. A click-and-collect system was set up to provide access to the collection, and continues to be used regularly by a number of core users. After the first week of implementation, Street Ambassadors were brought in to check My Vaccine Passes over the busy summer period. The Street Ambassadors were very welcoming, positive and were able to diffuse difficult situations as needed.

10.6 The annual library volunteers Christmas party was held in December 2021 and was a chance to thank all the library volunteers for their hard work and dedication over another difficult year.

10.7 Library staff were thrilled to receive an Age Connect Environment Champion award this quarter. This acknowledged the new library furniture and layout, the libraries’ digital classes, home delivery and the helpful staff.

10.8 A planned publication celebrating Nelson City Council’s sesquicentennial in early 2024 unfortunately had to be cancelled, due to being unable to secure a suitable author. Instead, an annotated timeline will be produced in booklet form. The remainder of the budget for this project is designated as savings.

10.9 The Shared Reading for Wellbeing group launched in October 2021. This group is for people living with anxiety or similar conditions and is being run with support from Pathways. It now has a consistent and growing group of attendees, which includes a regular group from Nikau House.

10.10 Four community law sessions were run during November and December 2021, which covered topics including wills and powers of attorney. These were run by Nelson Bays Community Law and were fully booked, as numbers were capped due to COVID-19 requirements.

10.11 A new language learning app called Lingogo was launched in October 2021. This digital app is free to library card holders and includes Maori and Pacifica short stories to help all ages and levels learn these languages.

10.12 A library user, who has regularly used a library sewing machine over the past year, has completed a korowai that she made for her daughter’s graduation. The mother and daughter took some beautiful photos in the Elma Turner Library’s atrium garden to record this taonga.

7. Images: A beautiful korowai made with library sewing machines

10.13 A writing workshop was held in October 2021 and was one of the few Arts Festival events able to proceed. It was led by writer and taonga puroro practitioner Ruby Olly (Kāi Tahu, Waitaha, Kati Māmoe).

10.14 In December 2021, the libraries held the annual Santa’s Grotto events and launched the summer reading programmes. The Santa’s Grotto events at Stoke Library and Elma Turner Library were enjoyable, well-attended events, and the first events held under the new My Vaccine Pass requirements.

Image: Santa’s Grotto

11. Parks and Facilities updates

Fire risk

11.1 On 30 September 2019, the Sport and Recreation Committee received the Potential Fire Risk of Nelson City Council Reserves report. Following a review of this report a wildfire risk management specialist was engaged and produced two comprehensive scientific reports: NCC Risk Rating Process for Parks and Reserves and the NCC Wildfire Risk Preparedness Procedures for Parks and Reserves. These two documents now inform the Council’s readiness and response to wildfires in reserves, which includes the ability to close a particular reserve or reserves while others remain open.

11.2 Fire risk in reserves was low to the end of December 2021. Staff worked on the closure procedures over this time. Preparedness meetings with Fire and Emergency New Zealand commence in 2022 and staff are prepared to implement restricted entry and closure procedures, if required.

Hanging Baskets

11.3 There were 650 flower baskets installed at the start of December 2021. These have a combination of tuberous Begonias, Impatiens, Lobelia and other flowering plants. Positive comments by the public on the standard of this year’s display has been received.

Image: One of 650 hanging baskets in the city.

Grampians Reserve Access Road

11.4 A large slip and a washout of a road culvert caused the closure of the Grampians Road in August 2021. This impacted access for maintenance vehicles and access to Kordia’s transmitter tower. 1,500 cubic metres of slip material has been stockpiled and will be used as part of the Modeller’s Pond project. On 11 February 2022 an abatement notice was received for carrying out earthworks in the Grampians Reserve to clear a slip from an access road. These earthworks exceeded the maximum permitted height of 1.2m. It is planned to prepare a retrospective resource consent and a review of process to prevent this oversight reoccurring.

Image: Work undertaken on Grampians Road.

Sir Stanley Whitehead Park

11.5 The zig zag track that runs through a plantation of Eucalyptus and Acacia trees opposite the Whakatū Marae was closed in mid-July 2021, after a period of rain and wind. The trees had become unstable and were a health and safety risk to Atawhai Drive and users of the track system. The trees were removed during a five-day closure of Atawhai Drive. Replanting of the cleared slopes is scheduled for winter 2022.

Image: Trees removed along Atawhai Drive.

Tantragee Walkway

11.6 The Tantragee walkway slip and track washout blocked access to this popular walking track. Slip clearance was carried out and a culvert was installed.

Image: Work undertaken along Tantragee walkway.

Maitai Recreation Hub

11.7 Resource consent was granted in November 2021 to develop the Maitai Recreation Hub. Nelmac began work in mid-November 2021, starting with the new car park which will act as the site access and storage, and provide temporary access for the pump track developer.

11.8 Work is progressing well, including the completion of the car park base course and moving the 10^th tee. Plans for the new link cycle track around the golf course have been completed, with the contractor due to start work on the cycle way in mid-January 2022. Work on the pump track is scheduled to begin in mid-February 2022.

11.9 Investigations are underway to progress an upgrade of a section of the Maitai Walkway which will provide an important off-road link to the Hub (as well as connecting an important trail entry and exit point just beyond Sunday Hole). The path around Sunday Hole is only 1m wide in places and considered a safety risk given its popularity with bikers, walkers and dogs. This section requires considerable engineering input and is likely to need a section of cantilevered boardwalk. The project is still being investigated but the total cost is expected to be around $400k including contingencies, which is able to be funded from the existing 2021/22 and 2022/23 budget for mountain bike trails (external funding is also being investigated). Resource consent is required and engagement with iwi and stakeholders (including the Nelson Mountain Bike Club) is ongoing.

Waahi Taakaro Golf Course

11.10 Spring Turf renovations were completed in October 2021, and Council officers have received positive feedback that the course is in great shape.

11.11 The Annual Performance Review of the Waahi Taakaro Golf Club’s contract to manage the golf course occurred in December 2021. The Club submitted a positive report, showing increases in usage and income. This has been attributed to improved course conditions, more flexible membership options, and COVID-19 impacting locals decisions to travel out of the region.

11.12 The Club reported 16,561 rounds of golf being played in 2021, which is up from 13,881 rounds played in 2020.

Sports Grounds

11.13 Spring renovations on all fields were completed in October 2021. This work was delayed due to COVID-19 lockdowns, which pushed the winter season out. Fields are now in great condition.

11.14 Trafalgar Park practice field hosted the Netsky event and is currently in recovery. The field did not suffer as much damage as was anticipated.

11.15 Trafalgar Park main field had a very extensive spring renovation, following a wet winter and high use by the rugby clubs and Mako players. Recovery is complete and the field is back to premier quality.

11.16 Saxton Oval hosted two first class cricket games in October 2021. Pitch reports from New Zealand Cricket showed that the playing surface was high-quality.

Jobs for Nature: Project Mahitahi

11.17 This programme is also reported to the Environment and Climate Committee. For more detailed information on project status the October to December 2021 quarterly report to the Project Mahitahi Governance Group is attached to the Environment and Climate Committee quarterly report.

Kaimahi for Nature

11.18 A central government funded Kaimahi for Nature project began in November 2021, on the newly acquired North-eastern block of the Grampians.

11.19 Four full time ranger positions employed by Kumanu Ltd (Nelmac) have been funded for three years, totalling $1,000,000 of funding. This work is being put towards tackling a significant weed infestation throughout the block. The rangers have made a good start and have made significant gains in one of the management units that the 33-hectare block has been divided into.

Swimming Pools

11.20 A consultant has been engaged to provide an options analysis for future development of the Council’s swimming pools. Stakeholder sessions will be held in February 2021, as COVID-19 restrictions allow.

11.21 Nayland Pool opened on 30 October 2021 and is open until 26 March 2022, as COVID-19 restrictions allow.

11.22 Riverside Pool clubhouse and deck has been refurbished to cater for group fitness classes and special bookings, such as children’s parties.

Venues Website

11.23 The new Venues Website is making it easier for hirers to find information. Some enquiries have also converted into bookings. A stuff.co.nz advertising campaign delivered over 1 million impressions and 918 clicks through to the website.

Light Boxes

11.24 Lightboxes have been installed inside the Northern Extension at the Trafalgar Centre to promote upcoming events. The lightboxes are built to hold A1 posters that are designed and printed especially for the boxes. A total of three light boxes have been installed, with a fourth light box due to be installed later in 2022.

Image: Lightboxes at the Northern Extension of the Trafalgar Centre.

Stoke Hall

11.25 Temporary bracing and additional temporary fencing have been installed.

11.26 A business case will be prepared that will consider future options for the Hall, given the increased cost estimate for the work.

Modellers Pond Site – Park Development

11.27 Deconstruction of the pond started in December with the breaking up of the concrete surround path.

11.28 The Landscape Architect, Canopy, has been working on the detailed design, including the natural play elements and the projected inundation levels. Saltwater inundation will determine the native plant species selected. An ecologist has been engaged to fish the pond and rehome any fish and eels found.

11.29 The earthworks contractor, Taylors, is expected to begin ground contouring in late February, working through until the end of April. Resource consent has been obtained for the earthworks associated with this mahi. Planting will follow depending on the availability of suitable eco sourced species appropriate to the estuarine environment of the Waimea Basin.

11.30 Local iwi have gifted the name ‘Te Pā Harakeke’ to the Community and Recreation Committee to adopt as the official name for the new park within Tahunanui Beach Reserve. Within Māori culture, the term ‘te pā harakeke’ likens the flax plant, harakeke, to family or whanau. ‘Te rito o te harakeke’ is the centre shoot or growing point, likened to a child. The two shoots immediately either side of the rito are its ‘parents’ or ‘awhi rito’. The outer shoots are the ‘tipuna’ or ‘grandparents’. Te pā harakeke is multi-generational, with the younger, newer harakeke growing from the centre, surrounded and protected by older, more experienced generations. This resonates with the intention of the park to be a place for whānau to enjoy.

Montgomery Toilet

11.31 The Montgomery Toilet project is progressing, with Council’s capital projects staff now managing the project. Further evaluation and concept designs are underway. A report on next steps for the project will be brought to the next Community and Recreation Committee meeting.

BMX track

11.32 A budget of $150,000 is included in the 2021/22 year for a project to construct a BMX track between the Saxton Velodrome and Saxton Creek at Saxton Field. Staff worked with the Nelson BMX Club on requirements and specifications for the track and carried out some initial investigations on the site.

11.33 The 10 November Saxton Field Committee considered a report and recommended to both councils that the BMX track project be deferred and reconsidered for allocation for funding through the 2024-34 Long Term Plans.

11.34 Staff are now working with the Nelson BMX Club to identify what improvements are needed to the existing Tahuna BMX track to enable BMX to continue to operate there, such as sealing the corners.

Venue Hire Fund

11.35 The Venue Hire Fund was established in the Annual Plan 2019/20, to assist eligible community groups to pay venue hire fees at Nelson City Council venues. The fund has a pool in the current financial year of $30,000. The fund is administered by Nelson Regional Development Agency on behalf of Council.

11.36 Funding has been approved in the 2021/22 financial year for: Netball NZ Tactix ($843), the Cancer Society Ball ($1,340), Nelson Bays Primary Health Falls Prevention Information Sessions ($462), and CLM Greenmeadows/Pūtangitangi Neighbours Day ($768).

11.37 $26,588 remains unallocated at the end of December 2021.

12. Review of Key Performance Indicators

12.1 Four of the nine measures were on track in the second quarter, two had not been measured yet, and three were not on track.

12.2 Attachment 2 lists all performance measures, their status and commentary on performance.

Author: Tanya Robinson, Strategic Adviser Community Services

Attachments

Attachment 1: A2810027 - Quarterly Report Community and Recreation - Quarter 2 - Project sheets ⇩

Attachment 2: A2826747 - Quarterly Report Community and Recreation - Quarter 2 - Performance Measures ⇩

Community and Recreation Committee

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