Agenda of Infrastructure Committee

Excerpt from Nelson City Council Delegations Register (A11833061)

Infrastructure Committee

Areas of Responsibility:

· Bylaws, within the areas of responsibility

· Recycling

· Regional Landfill

· Solid Waste management, including transfer stations and waste minimisation

· Stormwater and Flood Protection

· Transport network, including, roading network and associated structures, walkways, cycleways and shared pathways, footpaths and road reserve, street lighting, traffic management control and parking.

· Wastewater, including Bell Island Wastewater Treatment Plant

· Water

Delegations:

The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

The exercise of Council’s responsibilities, powers, functions and duties in relation to governance matters includes (but is not limited to):

· Monitoring Council’s performance for the committee’s areas of responsibility, including legislative responsibilities and compliance requirements

· Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval

· Developing and approving draft Activity Management Plans in principle, including the Infrastructure Strategy, for inclusion in the draft Long Term Plan

· Reviewing and determining whether a bylaw or amendment, revocation or replacement of a bylaw is appropriate

· Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes

· Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

· Hear, consider and decide all applications for road stopping

· Approval of increases in fees and charges over the Consumer Price Index (CPI)

Powers to Recommend to Council:

In the following situations the committee may consider matters within the areas of responsibility but make recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):

· Matters that, under the Local Government Act 2002, the operation of law or other legislation, Council is unable to delegate

· The purchase or disposal of land or property relating to the areas of responsibility, other than in accordance with the Long Term Plan or Annual Plan

· Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

· Decisions regarding significant assets

· Approval of final versions of strategies, policies and plans

Infrastructure Committee

24 February 2022

Page No.

Karakia and Mihi Timatanga

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 18 November 2021 8 - 14

Document number M19084

Recommendation

That the Infrastructure Committee

1. Confirms the minutes of the meeting of the Infrastructure Committee, held on 18 November 2021, as a true and correct record.

6. Chairperson's Report

7. Waimea Road/Hampden Street (west) intersection feedback 15 - 64

Document number R24828

Recommendation

That the Infrastructure Committee

1. Receives the report Waimea Road/Hampden Street (west) intersection feedback (R24828) and its attachments A2476129 , A2779496 and A2779688 and A2779811; and

2. Determines that there is sufficient information available from the feedback and monitoring process on the Waimea Road and Hampden Street (west) intersection trial summarised in this report (R24828) to enable the Council to seek community views on a proposal to close the intersection to vehicular traffic by determining under section 319(1)(f) of the Local Government Act 1974 that part of Hampden Street is footpath; and

3. Determines under section 342(1)(b) of the Local Government Act 1974, that the intersection of Waimea Road and Hampden Street (West) should be temporarily closed to traffic until a decision has been made on the proposal to close the intersection to vehicular traffic long term by determining under section 319(1)(f) of the Local Government Act 1974 that part of Hampden Street is footpath; and

4. Approves the consultation approach (set out in section 10 of this report R24828); and

5. Notes a report summarising feedback of final consultation will be brought back to a future Committee for decision.

8. Nelson Tasman Regional Landfill Business Unit 2022/23 Business Plan 65 - 96

Document number R26208

Recommendation

That the Infrastructure Committee

1. Receives the report Nelson Tasman Regional Landfill Business Unit 2022/23 Business Plan (R26208) and its attachments A2808346 and A2796488; and

2. Provides feedback to the Nelson Tasman Regional Landfill Business via the General Manager on the draft Nelson Tasman Regional Landfill 2021/22 Business Plan (A2796488).

9. Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation 97 - 113

Document number R26478

Recommendation

That the Infrastructure Committee

1. Receives the report Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation (R26478) and its attachment A2796115; and

2. Approves retrospectively the submission to the Ministry for the Environment Te kawe i te haepapa para feedback (A2796115) signed by the Infrastructure Committee Chair.

10. Infrastructure Fees and Charges 2022-2023 114 - 119

Document number R26495

Recommendation

That the Infrastructure Committee

1. Receives the report Infrastructure Fees and Charges 2022-2023 (R26495) and its attachment (A2770688); and

2. Approves an increase of 15% to Solid Waste refuse charges, 10% to greenwaste charges, and increased charges for hazardous disposal, at the Nelson Waste Recovery Centre as per Attachment (A2770688 of Report R26495), effective 1 July 2022.

11. Infrastructure Quarterly Report 120 - 168

Document number R26434

Recommendation

That the Infrastructure Committee

1. Receives the report Infrastructure Quarterly Report (R26434) and its attachments (A2830037, A2830767)

Recommendation to Council

That the Council

1. Approves bringing forward budgeted capital funding of $3,205,600 from 2022/2023 to 2021/2022, to allow early completion of the Awatea Place wastewater pump station project in 2022/23; and

2. Approves unbudgeted additional capital funding of $964,000 for the Rutherford Street Stormwater upgrade project to allow award of a tender, following Tenders Subcommittee approval, ahead of the approval of the Annual Plan, noting that this amount has been included in the 2022/23 Annual Plan.

Confidential Business

12. Exclusion of the Public

Recommendation

That the Infrastructure Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that name and name remain after the public has been excluded, for Item# of the Confidential agenda (item title), as he/she/they has/have knowledge relating to (description) that will assist the meeting.

Recommendation

That the Infrastructure Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Infrastructure Status Report - Confidential	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Infrastructure Status Report - Confidential

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Karakia Whakamutanga

Infrastructure Committee Minutes - 18 November 2021

Minutes of a meeting of the

Infrastructure Committee

Te Kōmiti Hanganga

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Thursday 18 November 2021, commencing at 9.00a.m.

Present: Cr B McGurk (Chairperson), Councillors Y Bowater, T Brand (via Zoom), M Courtney, M Lawrey, R O’Neill-Stevens and T Skinner

In Attendance: Group Manager Infrastructure (A Louverdis), Team Leader Governance (R Byrne) and Governance Adviser (J Brandt)

Apologies: Her Worship the Mayor R Reese, Councillors G Noonan, J Edgar, K Fulton, P Rainey and R Sanson

Karakia and Mihi Timatanga

1. Apologies

Resolved IC/2021/018

That the Infrastructure Committee

1. Receives and accepts the apologies from Her Worship the Mayor R Reese (other Council business) Councillors K Fulton, G Noonan, J Edgar, P Rainey, and R Sanson.

McGurk/Courtney Carried

2. Confirmation of Order of Business

A correction was made to the order of Public Forum, noting the Genie Em would be presenting first.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.2. Genie Em - Recycling in Nelson City

Document number R26178

Ms Em spoke about recycling in Nelson City, and rubbish and recycling bins on the street. She felt that the number of bins was not sufficient, and advocated for education of the public on how to appropriately deal with waste, including the responsible disposal of cigarette butts. She suggested introducing fines for littering.

4.1. Frederick Conquer - Micromobility Scheme Options for Nelson

Document number R26106

Frederick Conquer, Operations Manager Beam, spoke about micromobility scheme options for Nelson and how they could work. He provided a Powerpoint presentation (A2788865).

He answered questions about the number of motor vehicle trips avoided through the use of scooters, the role of micromobility schemes versus private ownership of scooters and ebikes, for an active transport modal shift, and how speeds could be controlled by GPS, in general, and for dedicated slow zones.

Attachments

1 A2788865 - Micromobility Scheme Options - PowerPoint presentation - Infrastructure Committee 18Nov2021

5. Confirmation of Minutes

5.1 3 June 2021

Document number M18678, agenda pages 0 - 0 refer.

Resolved IC/2021/019

That the Infrastructure Committee

1. Confirms the minutes of the meeting of the Infrastructure Committee, held on 3 June 2021, as a true and correct record.

Courtney/Skinner Carried

6. Chairperson's Report

Document number R26403

There was no Chairperson’s Report.

7. Nelson Tasman Regional Landfill Business Unit - Annual Report 2020/21

Document number R26205

General Manager Regional Sewerage and Landfill, Nathan Clarke, answered questions about the Business Unit’s Annual Report 2020/21 including the plans for a leachate review to occur, and the possibility of extending the life of York Valley landfill beyond the projected timeframe.

Resolved IC/2021/020

That the Infrastructure Committee

1. Receives the report Nelson Tasman Regional Landfill Business Unit - Annual Report 2020/21 (R26205) and its attachment (A2766410).

Courtney/Bowater Carried

8. Nelson Regional Sewerage Business Unit - Annual Report 2020/21

Document number R26206

General Manager Regional Sewerage and Landfill, Nathan Clarke, supported by the Nelson Regional Sewerage Business Unit Chairperson, Tasman District Councillor Kit Maling, presented the Business Unit’s Annual Report 2020/21.

Mr Clarke and Cr Maling answered questions about challenges encountered in 2020/21, including staffing levels, issues at the pump station where the TDC network joined the NCC network, emergency power supplies and infiltration of wastewater into stormwater. Mr Clarke answered further questions about the review of the pipeline from Monaco to Bell Island.

Resolved IC/2021/021

That the Infrastructure Committee

1. Receives the report Nelson Regional Sewerage Business Unit - Annual Report 2020/21 (R26206) and its attachment (A2757741) (R26152 and its attachment (A2497193)).

Bowater/Skinner Carried

9. Nelson Regional Sewerage Business Unit 2022/23 Business Plan

Document number R26207

Group Manager Infrastructure, Alec Louverdis, noted that there were no changes to the Business Unit’s Business Plan since the Council’s Long Term Plan, but that it was a requirement for the Business Plan to be provided to both Councils.

Mr Louverdis noted that no comments were required to be supplied to the General Manager of the Nelson Regional Sewerage Business Unit.

Resolved IC/2021/022

That the Infrastructure Committee

1. Receives the report Nelson Regional Sewerage Business Unit 2022/23 Business Plan (R26207) and its attachment (A2728794); and

2. Provides feedback to the Nelson Regional Sewerage Business Unit via the General Manager of the Nelson Regional Sewerage Business Unit on the draft Nelson Regional Sewerage Unit 2022/23 Business Plan (A2728794)

Skinner/Courtney Carried

10. Water Supply Activity Management Plan 2021-31

Document number R22591

Activity Engineer - Water Supply and Stormwater, Phil Ruffell, presented the report. He answered questions about manhole covers coming off in storms, the renewal of residential water meters, generation of electricity at the water treatment plant, the ongoing issue of water loss, aerators at the Maitai Dam and algae issues in the Maitai Dam.

Resolved IC/2021/023

That the Infrastructure Committee

1. Receives the report Water Supply Activity Management Plan 2021-31 (R22591) and its attachment (A2757448).

O'Neill-Stevens/Lawrey Carried

Recommendation to Council IC/2021/024

That the Council

1. Adopts the revised Water Supply Activity Management Plan 2021-31 (A2213226).

O'Neill-Stevens/Lawrey Carried

The meeting was adjourned from 10.06a.m. until 10.16a.m.

11. Wastewater Activity Management Plan 2021-31

Document number R22598

Activity Engineer – Wastewater, Warren Biggs, presented the report.

Resolved IC/2021/025

That the Infrastructure Committee

1. Receives the report Wastewater Activity Management Plan 2021-31 (R22598) and its attachment (A2756636)

Skinner/O'Neill-Stevens Carried

Recommendation to Council IC/2021/026

That the Council

1. Adopts the revised Wastewater Activity Management Plan 2021-31 (A2758059).

Skinner/O'Neill-Stevens Carried

12. Stormwater and Flood Protection Activity Management Plan 2021-31

Document number R22601

Resolved IC/2021/027

That the Infrastructure Committee

1. Receives the report Stormwater and Flood Protection Activity Management Plan 2021-31 (R22601) and its attachment (A2755575).

Skinner/Courtney Carried

Recommendation to Council IC/2021/028

That the Council

1. Adopts the revised Stormwater and Flood Protection Activity Management Plan 2021–31 (A2755586).

Skinner/Courtney Carried

13. Infrastructure Quarterly Report

Document number R26267

Manager Capital Projects, Lois Plum, Manager Transport and Solid Waste, Marg Parfitt, and Manager Utilities, David Light, presented the report.

A video was shown entitled “NCC Infrastructure Team 2021” which gave a visual show of the business unit’s achievements over the last financial year.

Ms Plum answered questions about the Modellers Park redevelopment and Awatea Pump Station.

The Committee thanked the whole Infrastructure team for their professionalism and the work they had delivered to date and in the previous year.

Resolved IC/2021/029

That the Infrastructure Committee

1. Receives the report Infrastructure Quarterly Report (R26267) and its attachments (A2775741 and A2774733).

O'Neill-Stevens/McGurk Carried

Karakia Whakamutunga

There being no further business the meeting ended at 10.43a.m..

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 7: Waimea Road/Hampden Street (west) intersection feedback

Infrastructure Committee

24 February 2022

REPORT R24828

Waimea Road/Hampden Street (west) intersection feedback

1. Purpose of Report

1.1 To present to the Committee monitoring results and community feedback regarding the trial closure to vehicular access through the intersection of Waimea Road and Hampden Street (west) so as to determine the approach for the intersection going forward.

1.2 To propose, in principle, continuing the closure of the Waimea Road and Hampden Street (west) intersection to traffic under existing powers of the Local Government Act (section 319) and seek authorisation for officers to undertake a consultation process regarding long term prevention of vehicular access through the intersection.

2. Summary

2.1 In August 2019 Council approved a 12-month trial closure of the Hampden Street (west) and Waimea Road intersection (intersection). In October 2020, as a result of COVID-19 lockdowns, the trial was extended for approximately 12 months.

2.2 This report presents a summary of all monitoring and feedback, identifies a way forward by determining a section of Hampden Street (west) is footpath, and preventing vehicular traffic through the intersection on a long term basis, recommends consultation on that proposal, and approval of temporary closure of the intersection until a decision is made on the proposal.

3. Recommendation

That the Infrastructure Committee

1. Receives the report Waimea Road/Hampden Street (west) intersection feedback (R24828) and its attachments A2476129 , A2779496 and A2779688 and A2779811; and

4. Approves the consultation approach (set out in section 10 of this report R24828); and

5. Notes a report summarising feedback of final consultation will be brought back to a future Committee for decision.

4. Background

4.1 The background to this project is detailed in the 15 August 2019 and 1 October 2020 reports to the Infrastructure Committee and is not replicated here. Those reports are appended as Attachments 1 and 2 respectively.

5. Discussion

5.1 The original 12 month trial closure was carried out under the Local Government Act 1974, Schedule 10, Section 11(b), where the Council may temporarily close any road or part of a road to all traffic or any specified type of traffic where, in order to resolve problems associated with traffic operations on a road network, experimental diversions of traffic are required.

5.2 On 1 October 2020 the Infrastructure Committee resolved to extend the temporary closure ‘for approximately 12 months’. COVID-19 has impacted monitoring and engagement and the trial closure has now been in place for 29 months in total, outside of the agreed closure period. As such officers seek a renewed decision that the intersection should be temporarily closed to all traffic until a decision is made on the proposal that it is closed to traffic long term. This can be done under the same provision of the Local Government Act 1974, Schedule 10, Section 11(b) as above, and 11(d) when for any reason it is considered desirable that traffic should be temporarily diverted to other roads. It is desirable that the intersection remain physically closed to traffic until a decision is made on the proposed long term closure. Any re-opening could be short term but would be inconsistent, confusing and potentially unsafe. Police and Waka Kotahi have been consulted and support the intersection being temporarily closed until a decision is made, following consultation.

5.3 A decision is required with regard to the long term approach for the intersection going forward because continued temporary closure is not desirable. If long term closure to vehicular traffic is favoured Council can achieve this by a determination that the relevant part of the road is footpath (rather than carriageway) under its general roading powers in section 319(1)(f) of the Local Government Act 1974 (LGA 74). It would remain legal road and would be regulated as footpath, (rather than carriage way as it is now).

5.4 The intersection has been closed for around 29 months and crash statistics show significant safety improvements at the intersection have been achieved.

5.5 As a response to feedback received prior to October 2020 a number of proactive steps have been implemented to mitigate negative effects of this closure on surrounding roads. That is discussed in section 7 of this report.

6. Traffic monitoring and analysis

6.1 Pedestrian and vehicle monitoring has been affected by the COVID-19 pandemic. Baseline data collected before the pandemic is not easily compared to current data and although traffic volumes seem static overall, it is probable that patterns have changed since people are working more from home. The traffic monitoring results are appended as Attachment 3. In summary:

6.1.1 The temporary closure diverted nearly 1,500 vehicle movements to surrounding streets per day. This resulted in a more appropriate use of the local network.

6.1.2 Vandalism to a monitoring camera hampered officers’ ability to gain an accurate measure of prolonged mode shift as a result of the closure. However, the data that was collected does show a small increase in on-road and footpath cycle users at the Hampden/Waimea intersection (an extra 26 per day during peak times).

6.1.3 Vehicle and pedestrian traffic volumes in the surrounding streets showed a clear peak around school pick up and drop off times, as can be expected with the proximity of the closure to schools.

6.1.4 Locking Street experienced the largest percentage increase in daily traffic volumes as a result of the intersection closure. However, since active interventions (see section 7), it appears that these changes have resulted in a decrease in speed and the average daily traffic volumes. Traffic volumes before the closure were 252 vehicles per day (VPD) and whilst these initially increased to an average of 412 VPD, average VPD has fallen to 324.

Safety

6.2 The key reason for the trial closure was to improve safety, particularly to avoid the risk of serious cycle crashes. Records show there have been no recorded cycle crashes at this location since the closure, and this represents a major improvement over crashes recorded in 2019 and 2020 before the closure.

6.3 In the wider area, the Waka Kotahi Crash Analysis System (police reported crashes) shows a decrease from 43 crashes (2017-2019) to 29 crashes (2019-2021). Overall traffic volumes have remained steady during these periods, despite the effects of COVID-19.

7. Specific Interventions

Locking Street

7.1 During early engagement with Locking Street residents, concerns regarding inappropriate speeds, increased traffic resulting from the trial closure, and lack of space for all road users were raised. As a result, Council undertook installation of speed cushions, installation of 30km/h speed limit repeater signs, and improved shared zone signage and markings. The intention is for these installations to be permanent.

7.2 Results of these interventions are reduced traffic volumes (but volumes remain above 2019 levels) and reduced vehicle mean speed to around 24km/h (a 3-4km/h reduction). A separate counter on Kawai Street North, near where it becomes Locking Street, recorded an even greater reduction in mean speeds (from 34km/h to 24km/h).

Franklyn Street Intersection

7.3 The closure resulted in additional traffic on Franklyn Street which exacerbated community concerns regarding pedestrian access across Franklyn Street at Waimea Road especially for children on their way to school. Council installed a pedestrian refuge in response to these concerns and the feedback since then has been positive. The Nelson Future Access Study also identifies this intersection for future signalisation and Council has secured safety funding from the National Land Transport Programme (NLTP) to signalise the intersection in Year 3 of the LTP.

8. Feedback on the trial

8.1 In preparing this report, Council officers have sought feedback from Victory and Hampden Street Schools, Nelson Intermediate, Nelson College, the AA, Nelsust, Bicycle Nelson Bays, Fire and Emergency NZ, NMDHB and the Police. Support for the permanent closure of Hampden Street has been signalled by the AA, NZ Police, Nelsust, Bicycle Nelson Bays, FENZ, St John Ambulance and the NMDHB.

8.2 Shape Nelson has been the primary tool for gathering public feedback since December 2019. The Shape Nelson engagement page has received 1,499 views from 782 unique email addresses resulting in 93 contribution comments. During 2020, 82 responses were received with 63% supporting a permanent closure.

8.3 In addition some targeted feedback was solicited through a dedicated letter drop sent to 342 residents/homeowners and business owners letterboxes. Attachment 4 shows the extent of this mail out. Overall the response rate was low compared to previous levels of community feedback. Eleven new Shape Nelson comments were lodged since September 2021. Five were in support of the closure, one was mixed and five were opposed. In addition to the Shape Nelson posts a low number of responses were received through letters or emails and the following themes emerged:

8.3.1 Some Kawai Street (North) residents, many being Roundhay residents, are unhappy with the closure. A number of responses mentioned a recent unreported near miss between an out-of-control vehicle and a wheelchair user and a common theme of anti-social behaviour. This feedback was further supported by a response from an Alfred Street resident. While these issues are clearly of concern to the local community, they cannot be directly linked to the closure.

8.3.2 Only three responses were received from Tipahi Street, Hampden Terrace and Alfred Street residents, but all support the closure reporting the calmer nature of their streets and increased feeling of safety when walking to Hampden Street School.

8.4 There is some community support to relocate the pedestrian traffic signals on Waimea Road to the Hampden Street/Waimea Road intersection and to signalise the intersection for all modes of transport. Officers have discounted this option as an immediate step for a number of reasons. Primarily, further investigation is required to understand the wider area impacts of signalising the Hampden Street intersection and how to accommodate or mitigate the changes in traffic flows. These include attractiveness of rat-running on side roads, and regular interruptions and delay to Waimea Road traffic flow. Officers advise the current recommendation does not prohibit this as a future option.

9. Mechanism of Closure

9.1 Public feedback and safety monitoring to date supports closure of the intersection to motor vehicles. There are three options available to the Council to achieve this.

9.1.1 The first is by relying on the Council’s general roading powers to determine what part of a road shall be a carriageway, and what part a footpath or cycle track only, under s 319 LGA74.

9.1.2 The second is Road Stopping under s 342(1)(a) of, and Schedule 10 to, the LGA74.

9.1.3 The third is to declare the relevant part of the road a Pedestrian Mall under s 336 of the LGA74.

9.2 The first, and preferred, option is for Council to exercise its general roading power to determine that the relevant part of a road shall be a footpath, under s 319(1)(f) LGA74. Officers consider that a simple physical closure best suits the intended use of the land at the intersection in that it enables retention of the legal road status, but physical works act as a restriction on vehicle use through the area. It also has administrative efficiencies in that the area remains road reserve and the same system of managing corridor access requests can be continued with. Although a large amount of engagement has been carried out, some proposed final consultation as described in section 10 of this report allows the Council to hear the views of the wider community on the final proposal.

9.2 A Road Stopping process requires Council to reach the view that the public road is no longer required in that location. A public notification process that calls for objections is required. If objections are received, and the Council wants to continue to stop the road then the matter is referred to the Environment Court for determination. In the event of a successful road stopping process the land would be vested as either a free hold title or as reserve, both preventing public vehicle access. The land would no longer be legal road and officers do not support this approach at this location. Watermain and stormwater infrastructure is known to be in this location, and it is likely other utilities such as power and telecommunications cable are in the vicinity. Utility operators have not been requested to carry out locates or their views sought. A different regime and associated permissions would be required than that which currently exists on legal road for corridor access for utility operators to occupy and access the freehold or reserve space. Officers do not support this approach as appropriate for this location.

9.3 The third option is to use the pedestrian mall provisions in section 336 of the Local Government Act 1974. A pedestrian mall declaration allows the Council to prohibit or restrict the driving, riding or parking of any vehicle in the pedestrian mall and can include exemptions, such as for cyclists or micro mobility users. A pedestrian mall declaration requires Council to undertake a Special Consultative Procedure and provides for any person to appeal to the Environment Court against the declaration. The declaration cannot take effect until any appeals are resolved. A pedestrian mall is still road and the same system of leases, license and consents would be required for utility operators or business to occupy public space. Officers do not support this approach as appropriate for the small amount of road reserve involved in the proposed closure at this location.

10. Consultation

10.1 Given the past engagement and duration of the trial, the proposed permanent closure does not trigger requirements for a Special Consultative Procedure.

10.2 The consultation will include a concept plan drawing and questionnaire and will be distributed as follows;

- Letterbox drop to households;

- Letter to key stakeholder and affected business;

- Shape Nelson update and ability to leave comments;

- Media release and social media post pointing people to the Shape Nelson portal.

11. Options

11.1 Having considered the monitoring results and public feedback to date three options for the next steps have been identified – conduct final consultation on the proposal to close the intersection for the long term, close the intersection for the long term without further engagement, or do nothing which would result in the re-opening of the road. Officers recommend option 1.

Option 1: Close the road temporarily as an interim, and consult on the proposal to close the intersection for the long term by means of exercising powers under Section 319: General powers of Council in respect of roads to determine what part of a road shall be a carriageway, and what part a footpath or cycle track only.
Advantages	· There is a clear legal basis for the intersection to remain physically closed to traffic until a decision is made on the proposal any potential short term change now would be inconsistent, confusing and potentially unsafe. · Continued physical closure of the intersection until a decision is made is desirable because any potential short term change now would be inconsistent, confusing and potentially unsafe. · Responds to the public support for the permanent closure of the intersection to motorised vehicles · Provides an opportunity for residents who may feel aggrieved that the intersection closure has negatively impacted them to be heard. · Provides future opportunity for placemaking · Supports safer walking and cycling routes to the local schools. · Provides a safer intersection as part of the broader ‘Cross Town Links’ active mode route being developed by Council · Road retains Road reserve status which has required flexibility and mechanisms for operating utility operators licenses and access
Disadvantages	· None
Option 2: Without further engagement close the intersection for the long term by means of exercising powers under Section 319: General powers of Council in respect of Determine roads to determine what part of a road shall be a carriageway, and what part a footpath or cycle track only.
Advantages	· Responds to the public support for the permanent closure of the intersection to motorised vehicles · Provides future opportunity for placemaking · Supports safer walking and cycling routes to the local schools. · Provides a safer intersection as part of the broader ‘Cross Town Links’ active mode route being developed by Council · Road retains Road reserve status which has required flexibility and mechanisms for operating utility operators licenses and access
Disadvantages	· Engagement to date has been on the temporary closure and has not explicitly sought feedback on changing road reserve that is currently carriageway, into a footpath or cycle track only. · Provides no further opportunity for residents who may feel aggrieved that the intersection closure has negatively impacted them to be heard
Option 3: Do nothing
Advantages	· Allows reallocation of funding · Meets calls from some residents to reopen intersection
Disadvantages	· The current physical barriers would be removed, and all traffic would be able to use the road · Evidence from the trial does not support reopening the intersection to traffic · Re-opening poses increased safety risk for vulnerable users, such as cyclists and pedestrians. · Loss of opportunity to support modal shift. · Lost opportunity for place making. · Re-opening encourages inappropriate use of the network. · Re-opening requires removal of increased parking on Waimea Road when closure occurred. · Negative feedback from those who support the closure

12. Conclusion

12.1 Based on the data and public feedback since the beginning of the closure, officers recommend that the trial closure of Hampden Street (west) be made long term.

12.2 Council has powers under the s319 Local Government Act to determine what part of a road shall be a carriageway, and what part a footpath or cycle track only. If supported, and the temporary closure is renewed, officers will progress a consultation plan which will involve giving public notice of proposal to close the intersection to vehicular traffic by determining under s 319(1)(f) Local Government Act 1974 that part of Hampden Street is footpath allowing members of the community to provide feedback. A summary report of that consultation will be bought to a future committee for decision on the proposal.

13. Next Steps

13.1 If approved by the Committee the next steps would be:

13.1.1 Prepare a communication plan and invite further feedback on the proposed long term closure; and

13.1.2 Collate feedback and present to a future Committee meeting.

Author: Margaret Parfitt, Manager - Transport and Solid Waste

Attachments

Attachment 1: A2476129 Previous report R10230 Hampden Street - Works and Infrastructure Committee 15Aug2019. ⇩

Attachment 2: A2779496 Previous report R13687 Hampden Street closure - Infrastructure Committee 01Oct2020 ⇩

Attachment 3: A2779811 Summary Traffic Anlaysis data. ⇩

Attachment 4: A2779688 Map of letterbox drop locations October 2021 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Consideration of the report will assist in meeting the current and future needs of the Nelson Community in a cost effect manner for the Ratepayers. Consideration of the community’s views on the proposal to close the intersection of Waimea Road and Hampden Street (west) to motor vehicle traffic on a long term basis allows Council to meet its decision making responsibilities under the Local Government Act.

2. Consistency with Community Outcomes and Council Policy

This recommendation supports the following community outcome:

“Our communities are healthy, safe, inclusive and resilient.”

“Our urban and rural environments are people friendly, well planned and sustainably managed”

“Our communities have access to a range of social, educational and recreational facilities and activities’.

In addition it supports Council priority to create a sustainable transport culture and supports the Regional Land Transport Plan 2021-31 (RLTP) vision to have a safe and connected region that is liveable, accessible, and sustainable.

3. Risk

Under Section 319: General powers of Council in respect of roads to determine what part of a road shall be a carriageway, and what part a footpath or cycle track. The planned consultation and public notice will provide the opportunity for community to provide feedback on a section of Hampden Street (west) that is currently carriageway being determined as a foot and cycle path. Trial measures and monitoring has mitigated some of the concerns raised from previous engagement on the trial closure.

4. Financial impact

This report recommendation has no direct financial impact except staff time.

Long term closure to motor vehicle traffic will incur cost to design and install, but is provided for within existing budgets.

5. Degree of significance and level of engagement

This decision to close the intersection of Waimea Road and Hampden Street (west) to motor vehicle traffic for the long term and determine part of Hampden Street west is a foot and cycle path, is a matter of medium significance to the community. There is already a great deal of information about the views and preferences of affected parties, and the monitoring process demonstrates the results. However, to enable the Council to consider exercising its General powers under section 319 of the Local Government Act 1974 with confidence officers propose a further final round of engagement on the specific proposal to close the intersection to traffic on a long term basis.

6. Climate Impact

The report recommendation has considered the potential impacts and risks climate change presents to the City. Encouragement or support of active travel modes may result in reduced transport emissions and is an example of leadership.

7. Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

8. Delegations

The Infrastructure Committee has the following delegations to consider

Areas of Responsibility:

Delegations:

· Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes

· The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

Item 9: Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation

Infrastructure Committee

24 February 2022

REPORT R26478

Submission to Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation

1. Purpose of Report

1.1 To retrospectively approve the submission to the Ministry for the Environment Te kawe i te haepapa para: Taking responsibility for our waste: Proposals for a new waste strategy; Issues and options for new waste legislation.

2. Summary

2.1 The Government is consulting on an updated New Zealand Waste Strategy, vision, and more comprehensive waste legislation.

2.2 Due to the short time frame with submissions being due by 10 December 2021, a pro forma submission was prepared and submitted on behalf of Nelson City Council, signed by the Chair of the Infrastructure Committee. Retrospective approval of the submission is required by this Committee. The submission is appended as Attachment 1.

2.3 The Councils’ submission broadly endorses the sector-representative submission prepared by the Territorial Authorities Officers Forum coordinated by Wasteminz ( https://www.wasteminz.org.nz/tao-forum-ws-and-legislation-submission-final/).

2.4 The Council submission content was developed collaboratively with Tasman District Council (TDC) in line with the Joint Waste Management and Minimisation Plan (JWMMP), but with separate submissions to allow for regional differences and individual Council focus.

3. Recommendation

That the Infrastructure Committee

2. Approves retrospectively the submission to the Ministry for the Environment Te kawe i te haepapa para feedback (A2796115) signed by the Infrastructure Committee Chair.

4. Background

4.1 The Government opened consultation on proposals for a new waste strategy on 15 October 2021. The consultation requested feedback on issues and options for developing new, more comprehensive waste legislation to replace the Waste Management Act 2008 and the Litter Act 1979. The consultation document can be found here: https://environment.govt.nz/publications/taking-responsibility-for-our-waste-consultation-document/

4.2 These proposals are intended to move New Zealand Aotearoa towards a low waste society and a genuine circular economy.

5. Discussion

5.1 Council supports the general intent of the proposals including the importance of establishing a true circular economy, and acknowledges the significant progress made with regards to waste minimisation by the Government to date. However, Council believes there is a need to better reflect both the opportunity to act at a higher level on the waste hierarchy, and the urgency associated with taking climate action. The emissions associated with waste are significant, not only in terms of waste management, but also in terms of consumption – our make, take, dispose culture. Whilst the importance of these issues is visible in the consultation, we do not see them fully represented in the forefront of the vision, headlines and proposed specific actions.

5.2 Council supports the concepts of responsibility and connection which form the foundation of the proposals, supported by a ‘Duty of Care’ legislative framework. However, along with many other submitters, we see the need to strengthen meaningful partnerships with Iwi and we strongly advocate for an increased focus on this area which recognises the existing value that te ao Māori brings. This includes Kaitiakitanga – our shared responsibility and obligation to respect, protect, enhance and maintain the mauri of our natural resources and ecosystems. With regards to concepts of responsibility and connection we also note the importance of social equity in any transition to a low waste society.

5.3 Local government has been increasingly shouldering the burden of their community’s waste costs and we strongly support the principle of making these costs the responsibility of producers through tools such as mandatory product stewardship and a Duty of Care approach fostering personal responsibility to support new legislation. Again, it is important that product stewardship schemes prioritise the upper end of the waste hierarchy, with repair and reuse designed into products, as well as being the first option for recovered products.

5.4 Throughout the submission, a key message is that any changes resulting from new legislation regarding how waste avoidance and waste reduction is managed and monitored at a local government level will require resourcing in line with these changes.

5.5 Along with introducing a new legislative framework based on Duty of Care, there are significant opportunities to improve how tools such as mandatory product stewardship, introducing licencing to the waste sector and the Waste Minimisation Fund are designed, delivered, and managed. Strong and effective strategic and regulatory leadership will be required. Our submission supports the suggestion that a new entity may be the most effective way to create the necessary change.

5.6 The submission strongly supports the focus on keeping waste streams such as food waste and construction and demolition waste out of landfill, but again requests that designing waste out of our system as well as diverting it more effectively be prioritised.

5.7 The submission supports the development of national data standards and standardisation, but also highlight the need for flexibility due to regional variations on available services and infrastructure.

5.8 The proposal also offers the opportunity to significantly increase options for action on litter. We support a more efficient framework for enforcement and cost recovery, alongside well-designed programmes to support and create new societal norms to reduce littering behaviours and increase personal responsibility. We also note the potential that new legislation has to influence litter being designed out of how products are made, and improved producer accountability.

6. Options

6.1 The options are to retrospectively approve, or to not approve. If the Committee declines to retrospectively approve the submission, officers will notify the Ministry for the Environment that the submission should be withdrawn from consideration. Officers support Option 1.

Option 1: Approve the Council submission to Ministry for the Environment Te kawe i te haepapa para (recommended option)
Advantages	· Supports the voice of local government whilst identifying local factors, as well as highlighting the connection with urgent action on climate change. · Demonstrates that Tasman District Council and Nelson City Council are taking a collaborative approach through the JWMMP
Risks and Disadvantages	· None
Option 2: Do not approve the Council submission to Ministry for the Environment Te kawe i te haepapa para
Advantages	· None
Risks and Disadvantages	· Removes Council’s voice from the integral local government approach to the new strategy and legislation. · Puts us out of step with Tasman District Council.

7. Conclusion

Officers recommend option one and look forward to working with the Government and the wider waste sector on supporting a true circular economy as we transition to a low waste society.

Author: Margaret Parfitt, Manager - Transport and Solid Waste

Attachments

Attachment 1: A2796115 NCC submission - Te kawe i te haepapa para ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

This report supports Council’s ability to influence legislation that will impact on its ability to deliver services to the community and support the community’s social, economic, and environmental wellbeing.

2. Consistency with Community Outcomes and Council Policy

The recommendations in this report support the following Nelson City Council Community Outcomes – “Our unique environment is healthy and protected”; “Our infrastructure is efficient, cost effective and meets current and future needs”; “Our communities are healthy, safe, inclusive and resilient” and “Our region is supported by an innovative and sustainable economy”.

3. Risk

1. Not providing feedback on the Government proposal risks perception that Council is uninterested and/or that the final approved proposal will not have considered Council’s view.

2. These proposals have potential to improve the reduction and management of waste in our region.

By not commenting on these proposals there is a risk that without a clear position, Council will not be best placed to engage on the development of any waste management structure. Participation is important to reduce the risk of the proposed legislation changes having unintended impacts on Council.

4. Financial impact

The contents of this report do not result in any direct financial impact.

5. Degree of significance and level of engagement

This matter is of low significance. The Ministry for the Environment has opened engagement to all local/regional authorities. The submission supports the goals and aspiration of the JWMMP which was widely consulted on before adoption in September 2019.

6. Climate Impact

Submitting to MfE on planned changes to Waste legislation demonstrates Council commitment to tackle climate change.

7. Inclusion of Māori in the decision-making process

No engagement with Māori has been undertaken in preparing this report.

8. Delegations

The Infrastructure Committee has the following delegations to consider areas pertaining to the Nelson Tasman Joint Waste Management and Minimisation Plan:

5.6.1 Relevant Areas of Responsibility:

• Solid Waste management, including transfer stations and waste minimisation

• Regional Landfill

• Recycling.

5.6.2 Delegations:

The exercise of Council’s responsibilities, powers, functions, and duties in relation to governance matters, which includes

• Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

Item 11: Infrastructure Quarterly Report

Infrastructure Committee

24 February 2022

REPORT R26434

Infrastructure Quarterly Report

1. Purpose of Report

1.1 To inform the Committee of the financial and non-financial results for the second quarter of 2021/2022 for the activities under its delegated authority.

1.2 To recommend to Council to bring funding forward from 2022/23 into 2021/22 to fast track the completion of the Awatea Place pump station upgrade and to recommend to Council to approve additional funding that will allow the award of the Rutherford Street stormwater contract ahead of approval of the Annual Plan.

2. Recommendation

That the Infrastructure Committee

1. Receives the report Infrastructure Quarterly Report (R26434) and its attachments (A2830037, A2830767)

Recommendation to Council

That the Council

1. Approves bringing forward budgeted capital funding of $3,205,600 from 2022/2023 to 2021/2022, to allow early completion of the Awatea Place wastewater pump station project in 2022/23; and

3. Background

3.1 Quarterly reports on performance are being provided to each Committee on the performance and delivery of projects and activities within their areas of responsibility.

3.2 The financial reporting focuses on the year-to-date performance (1 July 2021 to 30 June 2022) compared with the year to date (YTD) approved capital and operating budgets.

3.3 Unless otherwise indicated, all information is against approved operating budget, which is the 2021/22 annual budget plus any carry forwards, plus or minus any other additions or changes as approved by the Committee or Council.

3.4 More detailed project status reports are included (attachments) for the 20 projects that fall under the Infrastructure Committee. These have been selected if their budget is at least $250,000 for 2021/22, are multi-year projects with a budget over $1Million or have been assessed to be of particular interest to the Committee. The Provincial Growth Fund (PGF) funded projects have also been added.

3.5 Project status is analysed based on three factors: quality, time, and budget. From the consideration of these three factors the project is summarised as being on track (green), some issues/risks (orange), or major issues/risks (red). Projects that are within 5% of their budget are considered to be on track regarding the budget factor.

4. COVID-19 costs impacts

4.1 As reported in the November quarterly report additional COVID-19 costs were anticipated to be in the order of $300,000. Actual additional costs as a result of the August 2021 COVID-19 restrictions are as below:

Project Name	Actual Claims
Poorman Stream shared path	$ 3,533
Saxton Creek upgrade stage 4	$115,702
Whakatu Drive stormwater culvert	$ 29,262
Awatea Place pump station	$ 61,621
Isel Park cycle connection	$ 1,316
Rocks Road watermain renewal	$ 52,000
TOTAL	$263,434

4.2 It was noted in the last quarterly report that there was a total underspend of $458,000 having completed the Wakatu and Tosswill to Tahunanui stormwater upgrades - $226,000 of this has been offset against the Haven Road stormwater upgrade project, leaving an amount of $232,000.

4.3 The additional COVID-19 costs incurred on the Saxton Creek Upgrade Stage 4 and Rocks Road watermain renewal project of $167,702 will be offset by the remaining underspend.

4.4 COVID-19 related costs, have been covered within project budgets for the Poorman Stream Shared Path, Whakatu Drive Stormwater Culvert, Awatea Place Pump Station and Isel Park Cycle Connection.

4.5 Overseas and nationally sourced product delays continue, and the team have continued with early product purchases as new projects come on stream, to mitigate potential start delays.

4.6 As reported to Council at the Annual Plan workshop on 7 December 2021 potential additional costs of around $1 Million may be incurred in 2021/22 as a result of COVID-19. The forecasts have been adjusted to reflect this.

4.7 Council also supported the provision of an additional $1.8 Million “on-call fund” in 2022/23 to cater for increased COVID-19 costs. A separate report dealing with this, and other administrative issues will be presented to the 17 February 2021 Council meeting.

5. Tenders Awarded

5.1 There have been no tenders above $300,000 awarded under delegated authority in the last quarter.

5.2 The Tenders Subcommittee approved the award of the following works. Note that this is not a matter that reports to the Infrastructure committee, but has been included in this report for convenience.

Project Name	Awarded to	Tender Price
Electricity Contract	Meridian Energy	$2.18M/annum

6. Financial Results

Profit and Loss by Activity

Notes

1. The “Total Operating Budget” differs from the “Total Annual Plan Budget” in that it includes carry forwards and reallocations made after the final approval of the Annual Plan.

2. Base Expenditure is expenditure that happens year after year, for example yearly contracts or operating expenses.

3. Programmed Expenditure is planned work, or there is a specific programme of works. For example, painting a building.

4. Unprogrammed Expenditure is reactive or unplanned in nature, for example responding to a weather event. Budgets are included as provisions for these expenses which are unknown.

5. Some of the activities have a budgeted operating deficit. This is usually due to depreciation of those activities is not being fully funded by either rates or user fees within the LTP. The portion of depreciation that is unfunded reflects the deficit of that activity.

Operating Revenue (excluding rates)

Operating Expenditure (excluding internal interest)

Capital Expenditure Infrastructure (excluding vested assets)

6.1 Capital Expenditure Infrastructure

As at 31 December 2021, Capital Expenditure is $5.9 million behind the Operating Budget of $22.2 million. Level of Service projects are $4.0m behind budget, Renewals are $1.4m behind budget and Capital Growth is $422,000 behind budget.

Capital expenditure is forecast to be $3.3m lower than the Operating Budget. The Awatea Place pump station upgrade is forecasted to be $3.2m ahead of budget. Several key projects that are forecasted to be underspent this year include Washington Valley Upgrade ($2.5 million), Wastney Terrace Stormwater ($900,000), Arterial Optimisation Study ($500,000) and Structure Component Replacements ($420,000). Refer to Section 7 of this report for further details.

6.2 Income and Operational Expenditure

Activity income and expenses have been reviewed in detail and commentary has been included below for variances between actuals and budget of greater than or less than $50,000.

Terms Used

Ahead/behind – this indicates that the variance is due to timing, or that it is not yet known whether the variance will continue for the full year. This should be clarified in the commentary.

Over/under – this indicates that a budget has been overspent or underspent, and that it is likely there is an actual cost saving or overrun. This should be made clear by the commentary.

Transport

6.2.1 Subsidised Roading expenditure is greater than budget by $79,000. Staff Costs are $81,000 behind budget due to them being allocated differently than anticipated. Some variance is expected between actual and forecast staff time across subsidised and unsubsidised transport budgets. Work will be carried out to more accurately forecast this in the next year to reduce the large variances currently evident. A number of expenditure items are behind budget including Street Light Power ($43,000) due to the December invoice being received late, and Travel Demand Management ($36,000) due to difficulty delivering under COVID-19 restrictions. Expenditure items that are ahead of budget include unbudgeted Winter 21 Storm Damage ($144,000) due to unexpected weather events, conditions inspections and data collection ($55,000) with an operating expenditure versus capital expenditure split still being worked through, and Network and Asset Management ($55,000) This is a timing issue and the budget will smooth out for the remainder of the year.

6.2.2 Transport total variance between Annual Plan and Forecast of $507,735. Major differences in expenditure were due to winter storm damage, Covid response, street tree maintenance, Main Road Stoke sinkhole, public transport Covid response and Akersten Street rock repairs.

6.2.3 Unsubsidised Roading expenditure is greater than budget by $104,000. Staff Costs are $183,000 ahead of budget due to them being allocated differently than anticipated. Unbudgeted expenditure of $87,000 was incurred when work was required on Main Road Stoke as part of the Saxton Creek Stage 4 upgrade. Akersten Street rock repairs are behind budget by $220,000 with work set to commence in quarter three.

6.2.4 Parking Regulation income is greater than budget by $111,000. Infringement Fees are over budget by $94,000 with the new system capturing more incidents of non-compliance.

6.2.5 Parking and CBD Enhancement income is less than budget by $104,000. Rental Income is under budget by $97,000 due to rental relief for outdoor dining as well as credits being provided to tenants who are on income-based rental agreements for the last financial year due to impacts from COVID restrictions.

6.2.6 Parking and CBD Enhancement expenditure is less than budget by $67,000. Wakatu Lease is behind budget by $33,000 due to a phasing issue and the Parking Strategy is behind budget by $25,000 due to timing but is anticipated to be fully spent.

6.2.7 Public Transport income is less than budget by $72,000. Waka Kotahi Public Transport Services income is $99,000 less than budget but anticipated to be fully claimed, while Waka Kotahi Supergold Card Concession income is $90,000 ahead of budget with the maximum claim for the year fully lodged. Beecard Revenue is $57,000 under budget due to ongoing COVID restrictions and forecast to be $108,000 under at the end of the year. Some of this lost revenue will be able to be claimed from Waka Kotahi.

Solid Waste

6.2.8 Waste Minimisation income is less than budget by $93,000 Local Disposal Levies recoverable from Landfill is $89,000 behind budget due to expenditure items it funds being behind budget. The details of the expenditure items are below.

6.2.9 Waste Minimisation expenditure is less than budget by $109,000. Community Engagement is under budget by $40,000 and likely to be underspent as a result of low community uptake due to COVID disruptions. Street Litter Bin Technology is behind budget by $23,000 with installation to commence soon. Diversion Engagement is behind budget by $20,000 and due to start in the upcoming quarter.

6.2.10 Transfer Station income is greater than budget by $190,000. Local Disposal Levies recoverable from Landfill is $159,000 ahead of budget due to expenditure items it funds being ahead of budget. The details of the expenditure items are below.

6.2.11 Transfer Station expenditure is greater than budget by $182,000. The Hopper operation contract is over budget by $30,000 due to the new contract now including some additional services previously paid out of different budget lines and forecast to finish $40,000 over budget. A budgeting error is causing a $71,000 variance and has been fixed for the Annual Plan 2022/23. Staff Costs are ahead of budget by $42,000 due to them being allocated differently than anticipated.

6.2.12 Recycling expenditure is less than budget by $66,000. The Kerbside Collection Contract expenditure is behind budget by $54,000 with this variance expected to reduce over the second half of the year.

Utilities

6.2.1 Wastewater income is less than budget by $324,000. Commercial Trade Waste income is behind budget by $250,000 due to lower than expected volume being received. Trade Waste A income is ahead of budget by $67,000. Trade Waste Accounts (Commercial and Trade Waste A), are forecasted to be approximately $346,000 under budget in total by the end of the year. Three Waters Stimulus Grant is $198,000 behind budget, however this is due to timing and will be fully allocated by the end of year. Wastewater rates are over budget by $54,000 due to additional wastewater connections being added after wastewater charges had been set, resulting in more units than budgeted paying charges for the year.

6.2.2 Wastewater expenditure is greater than budget by $148,000. Wastewater Reticulation Reactive Maintenance and Programmed Maintenance is over budget by $61,000 and $51,000 respectively. This is due to the impact from the numerous wet weather events the region has experienced over winter and spring. Officers are investigating whether any aspects of the maintenance work can be capitalised, however there is a risk that these maintenance budgets will be overspent for the full year. Depreciation is over budget by $125,000 due to the 2020/21 asset revaluation being higher than anticipated.

6.2.3 Stormwater income is less than budget by $95,000. Three Waters Stimulus Grant is behind budget by $97,000, however this is due to timing and will be fully spent by the end of year.

6.2.4 Water Supply income is less than budget by $488,000. Residential Water Meter income is behind budget by $432,000. Following a review of the water income accounts (Residential & Commercial income) and adjusting for incorrect budget phasing, it is anticipated that the total water supply income is approximately $125,000 under budget year to date and is forecasting to be $260,000 under budget by end of year. This is likely due to the ongoing COVID-19 impacts with lockdowns and limiting water use, especially commercial users.

Utilities – Other Variances

6.2.5 Stormwater Maintenance programmed and reactive expenditure is over budget by $101,000. This is due to the impact from the numerous wet weather events the region has experienced over winter and spring. Officers are investigating whether any aspects of the maintenance work can be capitalised, however there is a risk that these maintenance budgets will be overspent for the full year.

7. Commentary on Capital Projects

7.1 All infrastructure capital projects with a budget greater than $250,000 in this financial year or have an overall project budget of over 1M across the life of the project have a project sheet in Attachment 1 of this report. Key work this quarter is detailed below.

7.2 Rutherford Street Stormwater Upgrade - Additional funding $964,000 ($550,000 stormwater, $314,000 water and $100,000 for wastewater) has been requested in the 2022/23 Annual Plan for this project. The work is out for tender and final costs will only be known once tenders close. Approval is sought for Council to approve this additional funding now to enable award of this critical project ahead of the Annual Plan. Rutherford Street Stormwater Upgrade is scheduled to begin in July 2022, and will result in considerable traffic disruption for potentially up to approximately 40 weeks. A detailed communication and engagement plan is being developed and will be rolled out from March 2022. This will cover the project establishment and the construction period.

7.3 Awatea Place pump station construction progressed with completion of the trunk sewer pipe link under the Awatea/Parkers Road intersection, and installation of 12m deep sheet piling for excavation of the pump station pit. Two large 230m³ storage tanks, manufactured in Auckland, were delivered to site. Both wastewater pumps have arrived from Germany. Awatea Pump Station is ahead of schedule and expected to be completed early in the 2022/23 financial year. As a result of this progress, a portion of the 2022/23 budget ($4.6M), namely $3,205,600 is required to be brought forward from 2022/23 to 2021/22 to ensure progress is maintained.

7.4 The construction of the Wastney Terrace stormwater upgrade has been delayed and will now get underway in April - the delays are as a result of obtaining final written landowner approvals for the resource consent. As a result of this delay, the contractor had diverted resources, so was not able to commence in January as anticipated and work has had to be re-phased and will be completed over two financial years with a carry forward of approximately $900,000 into 2022/23 financial year to complete the works.

7.5 Washington Valley Upgrade Stage One – Hastings Street, has commenced on site and is scheduled for completion in November 2022. A total of $2.5 million across water, wastewater, stormwater, and transport will be carried over from the total budget of $6.4 Million into the 2022/23 financial year to enable completion.

7.6 The new rock chute outfall to the beach from Airlie Street has been completed along with all the underground pipework and work within the private properties at the top of the street. Work is progressing on the installation of concrete swales and asphalt bunds to capture and transfer stormwater away from the downstream properties to the new piped system. Work is expected to be complete in March.

7.7 Haven Road stormwater realignment (Science and Technology Precinct) is progressing well with installation of the outlet headwall in December 2021 being a key milestone. Work is currently tracking on schedule and within allocated budget.

7.8 Rocks Road to Magazine Point watermain renewal was completed on time and within budget.

7.9 Saxton creek stage 4 work continued, with the enabling works at the Alliance site progressing well. The new culvert on the Saxton Field side has continued, with some culvert sections being placed, with the first headwall works underway and expecting completion early 2022.

7.10 Bellevue Heights stormwater project budget has increased by $70,000 due to the need to relocate existing services and the inflated construction market. This minor increase has been offset by minor savings within the stormwater/flood protection activity.

8. Provincial Growth Funded Projects

8.1 The final project - York Valley Road resurfacing was completed in December.

9. Three Waters Services Reform

Stimulus Package Update

9.1 The Department of Internal Affairs (DIA) and Crown Infrastructure Partners (CIP) have approved the Council’s Delivery Plan (Plan) resulting in just over $5.7M of external funding being awarded to Council.

9.2 This programme of work is progressing well and approximately $4.7M (of the $5.7M grant) has been spent to date. The original timeframe for spending all this grant fund was 31 March 2022, but due to the impacts of COVID-19, this deadline has been extended to 30 June 2022.

9.3 Key items to note during this quarter are as follows:

· Re-allocation of budget of $114,242 from ‘Staff Resources’ and ‘3 Waters roll out – discussion/collaboration’ to a new project ‘Drinking Water Quality Initiatives’ ($104,242) and an existing project ‘Water Pipeline Renewal Strategy’ ($10,000).

· As previously reported, Council continues to experience issues with recruiting Asset Engineers (national shortage of engineers, and uncertainty with job security associated with the Three Waters Reform) and have again re-advertised these roles and are also further investigating opportunities for seconding staff. This inability to recruit has resulted in an underspend of $85,568 (with further underspends potentially in the order of $48,484 to come). A further underspend of $28,674 is anticipated for ‘3 Waters roll out – discussion/ collaboration’ project. This is placeholder funding, and it’s not anticipated this budget will be fully utilised.

· With the introduction of the new drinking water regulator, Taumata Arowai, officers want to make sure Council is best placed to meet the reporting requirements and anticipated changes from the new regulator. To enable this, Council plans to start a new project ‘Drinking Water Quality Initiatives’, that will focus on moving to a new Water Quality IT software, reviewing the new regulations from Taumata Arowai, establishment of a Catchment Risk Management Plan and reviewing Councils existing Water Quality Sampling Plan and potential updates in accordance with the new standards.

9.4 A summary of the progress for all projects is provided hereafter:

PROJECT	TYPE	APPROVED FUNDING	UPDATED FUNDING	PROGRESS
General Programme
3 Waters roll out - discussion/collaboration	Opex	$53,500	$24,826	Is placeholder funding, anticipating further underspend. Requesting approval from DIA to transfer funds to another project
*General Programme Sub-Total*		*$53,500*	*$24,826*
Staff Resources		$311,982	$226,414	Underspend anticipated. Requesting approval from DIA to transfer funds to another project
*Staff Resources Subtotal*		*$311,982*	$226,414
Water Programme
Maitai Dam – Lindavia Testing	Opex	$41,361	$41,361	Completed
Climate Change – Emission Reduction Strategy	Opex	$70,000	$70,000	On track
Water Pipeline Renewals Strategy	Opex	$30,000	$40,000	Minor increase. Requesting approval from DIA
Maitai Original Raw Water Pipeline Renewal Strategy	Opex	$60,000	$60,000	Nearing Completion
Reticulation Water Quality Improvement and Pressure Management Strategy	Opex	$70,000	$70,000	On track
*New - Drinking Water Quality Initiatives*	Opex	$0	$104,242	New project - Requesting approval from DIA
*Water Programme Sub-Total*		*$271,361*	*$385,603*
Wastewater Programme
NWWTP Resource Consent Monitoring Programme	Capex	$200,000	$200,000	Completed
NWWTP Pond Management Improvements	Opex	$190,000	$190,000	On track
Awatea Place Pump Station	Capex	$3,781,615*	$3,781,615*	Spend nearing completion
Beach Road Wastewater Storage	Capex	$300,000*	$300,000*	Completed
Trade Waste Improvement Programme	Opex	$170,000	$170,000	On track
Wastewater Pipeline Renewals Strategy	Opex	$30,000	$30,000	Nearing Completion
Climate Change - Wastewater Network Heat Mapping	Opex	$30,000	$30,000	Completed
Climate Change Emission Reduction Strategy	Opex	$175,000	$175,000	On track
Pump Station Data Collection, Storage and Use	Opex	$50,000	$50,000	On track
*Wastewater Programme Sub-Total*		*$4,926,615*	*$4,926,615*
Stormwater Programme
Condition Performance Assessment	Opex	$30,000*	$30,000*	On track
Stormwater Quality Strategy	Opex	$130,000	$130,000	On track
*Stormwater Programme Sub-Total*		*$160,000*	*$160,000*
GRAND TOTAL		$5,723,458	$5,723,458

* Does not represent total project budget, only the external contribution from the Three Waters Stimulus Programme.

10. Status Report Update

10.1 Sandbags – A separate report on this matter will be ready for the next Committee meeting on 31 March 2022.

11. LTP 2021-31 decision feedback

11.1 The following table provides an update on outstanding decisions made when the LTP was approved with relevant officer comment:

Item

Council resolution

Comment

Ariesdale Terrace

Approves bringing forward $40,000 from Year 5 and $40,000 from Year 6 for the Ariesdale Terrace project to Year 1 and Year 2 of the Long Term Plan 2021-31.

Investigations have commenced.

12. Commentary on operational projects

12.1 There is a detailed status report for one operational project (Inflow and Infiltration) included in the attachments. This project has been selected for quarterly reporting as it has been assessed to be of particular interest to the Committee.

12.2 Operational projects are assessed on the same factors – quality, time and budget and noted as being on track, with some issues/risks or with major issues/risks. Project updates are appended in Attachment 1.

Electricity meter upgrade.

12.3 Nelson City Council is responsible for managing 213 ICP’s (electricity meter points) across its facilities. With the assistance of Network Tasman, Council started in October to upgrade the legacy meters to smart meters. The upgrade means more accurate billing and the ability to obtain more granulated data (half hourly) to conduct energy audits and energy usage assessments.

12.4 This project has already realised savings to Council in the range of $300/month with the disconnection of meters. Further savings are expected from future accurate readings when the data is analysed to identify energy efficiencies opportunities and reviews of Capacity charges. Council has completed the upgrade of 129 out of 155 meters and will be completed by March.

Utilities

12.5 Through winter and spring of 2021, the Top of the South had experienced numerous prolonged periods of wet weather. The impacts from these weather events have been less severe on Nelson when compared to neighbouring districts in the Top of the South, but nonetheless disruptive on work programmes. The Three Waters and Rivers/Stream networks have typically performed well during these wet weather events. The most noticeable issues were a localised landslide in a utilities reserve, localised wastewater overflows and flooding from the stormwater network. The responses to managing these issues have applied greater pressure on the utilities operation (OPEX) budgets, particularly for the stormwater and wastewater activity.

12.6 A very minor leak was identified on the Atawhai Rising Main on the 5 November 2021. This leak was quickly contained and repaired on the same day.

12.7 Central Government will be seeking information/feedback/submissions on a number of matters in the coming months including, new regulations from Taumata Arowai, fluoridation of drinking water (Ministry of Health) and changes to the National Environmental Standard for Sources of Human Drinking Water (Ministry for the Environment). Officers will be working, with an organisation approach, to provide responses before the required deadlines. As usual officers will be working with the relevant Committee chairs.

Solid Waste/Waste Minimisation

12.8 A number of waste minimisation activities have been carried out in the second quarter including:

12.8.1 Launch of the 2021/22 waste minimisation grants programme, including new grants for repair activities, small projects, and a new Op Shop grant (to collect data). The main waste minimisation contestable fund will open in February 2022;

12.8.2 Delivery of new event organiser resources for waste minimisation, including plans, guidelines for vendors, volunteers and packaging guides. This was accompanied by a workshop for event organisers;

12.8.3 Ongoing support for building regional repair café capacity, including delivery of Fix It Saturday event in October;

12.8.4 Council walking the talk activities including the design and implementation of a waste minimisation plan for Pūtangitangi Greenmeadows, making this the second Council facility to come under the Rethink Waste programme. Planning is underway to roll out the programme to Saxton Stadium.

12.8.5 Compost and foodwaste engagement including re-starting the monthly Rethink Waste hub at the Saturday market and compost 101 workshops in partnership with Tims Gardens;

12.8.6 Launch of Don’t Bin Batteries campaign in collaboration with TDC and the NTRLBU, including changes to what is accepted at the Waste Recovery Centre, establishment of new drop off points including the Marina for flares, and the roll out of a comms campaign to focus both on batteries and e-cycling;

12.8.7 Set up of new process for community clean ups and investigation into further support for engagement to reduce littering.

12.9 Under development for the third quarter are the following activities:

12.9.1 Updated recycling communications programme including a new video;

12.9.2 Review of e-waste subsidy;

12.9.3 Roll out of main grants programme;

12.9.4 Development of Construction and Demolition (C&D) engagement programme for delivery in Q3/4

12.10 In the last quarter officers issued an Expression of Interest for collection and processing of kitchen waste. This should identify most of the locally available processing options. The trial finishes in February and customers have been informed. A full report will be bought to a future Committee meeting to decide on next steps.

12.11 Solar compacting bins will be installed in the city centre in March/April and a section 17a review of street litter contract has been carried out to prepare for procurement of new contract provider.

12.12 A Section 17a review of kerbside recycling in preparation for a new contract in 2023 is underway.

12.13 A large mural has been commissioned for the wall at the Nelson Waste Recovery Centre and work will be undertaken during March.

Transport

12.14 The road maintenance contract ends on 30 June and officers are finalising a section 17A review and have put out a Request for Tenders with the aim of going to the market in March. A section 17A review has also been completed for electrical maintenance contract and this will also be advertised in March.

12.15 Work continues on developing the Nelson Speed Management Plan (SMP). Several trial speed control devices have been installed on the network and monitoring of these includes effects on measured speed, acoustic testing, and community feedback. The results will inform the SMP about what changes may be required on the network to ensure safe and appropriate speeds are adhered to. Officers are preparing the Statement of Proposal that will accompany the SMP prior to a special consultative procedure. However, to ensure consistency, it is not proposed to start consultation until final speed management guidance from Waka Kotahi is received. It is anticipated this will be mid-April, resulting in consultation being delayed until June at the earliest.

12.16 Following on-going concerns raised by residents regarding speed and volumes of traffic on the Port Hills, Council is seeking feedback on a range of road safety and traffic calming measures proposed between 90 Tosswill Road and Marie Street (including lower Tosswill Road and Chamberlain Street). Several interventions are proposed including speed humps, a raised crossing table at the Tosswill/Tamaki Street intersection, a splitter island at the Chamberlain/Maire Street intersection, changes to signage and intersection controls, and some additional parking restrictions through no stopping lines. Feedback is open until the end of February, and it is anticipated any resulting work will be carried out from existing Low-Cost Low Risk budgets this calendar year.

12.17 Work continues development of the Active Transport Strategy, “E tū Whakatū”, with a report scheduled for the March 2022 Infrastructure Committee meeting to approve the draft for public engagement.

12.18 Work on the Parking Strategy has progressed with targeted engagement in Tahunanui and Stoke communities. A workshop was held with Councillors on 2 November 2021 and officers plan to bring the draft strategy to the March 2022 Infrastructure Committee meeting to approve the draft strategy and parking management plans for public engagement

12.19 In December 2021 the TRAFINZ Leadership Award winners were announced. Nelson City Council was awarded a Sustainability Leadership Award for the Innovating Streets – Nelson South project. In addition, Council was awarded a Certificate of Merit for Sustainability for the project ‘Pedalling Equity: New Zealand’s first Bike Library trial for Intermediate aged students.

12.20 In December 2021 Waka Kotahi invited expressions of interest (EoI) from councils across New Zealand that have activities aimed at reducing emissions within a current Regional Land Transport Plan or the National Land Transport Plan. The funding is available over the NLTP 2021–2024 period for towns and cities ready to accelerate their long-term vision by using successful evidence-driven techniques and an enhanced financial assistance rate of up to 90% is offered. Council officers have prepared an EoI that was approved by the Committee Chair and submitted prior to the 22 February 2022 deadline. Funding includes additional staff resource to support the project. Successful applicants going through to Phase 1 (pre-implementation) will be notified in late March, and if successful accelerated implementation will follow. Specific projects for acceleration being put forward are the active transport corridors from the Railway Reserve to Waimea Road, and some interim work in Washington Valley ahead of the utilities upgrade.

12.21 Bus patronage suffered from a COVID-19 alert level rise during August and has been slow to recover. Overall patronage is 29% down on 2019 pre-COVID19 figures and 19% down on 2021 patronage. Waka Kotahi continues to “top up” some patronage income with subsidy at the standard Financial Assistance Rate (FAR) of 51%. The Omicron COVID-19 variant outbreak is very likely to further impact bus services. Modelling suggests that up to 30% of bus drivers will be unavailable at any given time and this will impact on scheduling. It is anticipated that some services will need to be temporarily withdrawn to cater for staff shortages as they occur. A reduced weekday COVID-19 timetable is being developed to provide for essential services and cater for school students on scheduled services. Any changes will be clearly communicated with the residents.

12.22 Road safety:

12.22.1 The cycle education programme will resume at the end of February 2022. The programme was recently independently reviewed receiving positive feedback overall with some suggested changes as part of Waka Kotahi’s continuous improvement model. A section 17A review has been carried out in preparation for delivery to be tendered for the 2022-24 period;

12.22.2 Officers are working to update wayfinding signs and maps on our cycle/shared path network and complimenting this will be a ‘share with care’ campaign developed with Tasman and Marlborough;

12.22.3 Road safety Billboards around the region, historically managed by local Councils have been refreshed for the summer and from the beginning of 2022 Waka Kotahi will administer change-overs;

12.22.4 COVID-19 has effected many events with Clued up Kids, Bikers Brunch (motorcycle safety) and Cops with Cakes all cancelled due to restrictions and inability to monitor/scan in attendees under the traffic light alert levels.

12.23 Travel Demand Management

12.23.1 Workplace Travel Planning continues with several employers, including Nelmac, promoting active travel and use of public transport. Officers are working with Mitre 10 Mega who have shown interest in promoting more active transport support as part of a workplace wellness programme;

12.23.2 School Travel Planning continues but has been interrupted due to COVID-19. Officers will continue to work with Birchwood Primary in 2022. Programmes for Broadgreen Intermediate and Nayland Kindergarten have been further delayed and are now planned for delivery in term 2 of 2022 onward.

13. Risks

13.1 Risks reported last quarter remain front of mind through this quarter and are expected to continue during this financial year. As a result of the streamlined procurement prices and key focus on supporting the economy, projects continue to move at pace. The following risks are still applicable, but a report to 17 February 2022 Council meeting proposes ways for Council to stay ahead of the impacts of COVID-19:

· Potential prices above approved budgets that will require Council approval resulting in contractors’ programmes disrupted with potential for them to give preference to other work resulting in projects not proceeding during the financial year.

· Contractors are holding price for relatively short periods as a result of COVID-19 supply chain issues. Protracted delays to award contracts would require further pricing to be confirmed, that has the risk of requiring further funds.

· Delays on material delivery (local and overseas) is a very high risk and has now been realised, with price increases and supply chain issues. As noted last quarter, costs of pipes has increased from a 9% increase up to 26% and officers are also noting more products are taking longer to secure.

· Nurseries and planting contractors have raised concerns in terms of meeting forward future work (21/22 and 22/23) due to the high requirement across all sectors for plants.

· Market buoyancy is leading to an inability to secure resources in a timely manner.

· Responses to our larger tenders have reduced, a number of our contractors are potentially interested in the work but do not have resources available to respond to tenders.

· Staff within the Infrastructure Group are continuing to experience prolonged periods of high workloads. This is anticipated to continue for the foreseeable whilst officers are needed to provide additional support for unplanned/re-active work including the Three Waters Reform and Infrastructure Acceleration Fund as well as input into existing programmed work such as the Nelson Plan, Future Development Strategy, Land Development Manual, and other cross Council projects/Government initiatives.

14. Key Performance Measures

14.1 As part of the development of the Long-Term Plan 2018-28 (LTP) Council approved levels of service, performance measures and targets for each activity. There are 35 performance measures that fall under the Infrastructure Committee. The final results for each performance measure will be reported on through the Annual Report.

· On track

· Not on track

· Achieved

· Not achieved

14.2 Attachment 2 lists all performance measures within the Infrastructure Committee delegations, their status and commentary for the quarter.

14.3 Overall, 27 out of the 35 performance measures can be confirmed as being on track.

14.4 For Utilities, 23 out of 25 performance measures are on track, and 2 have not yet been measured.

14.5 Of the 7 transport measures 2 are on track, 3 not yet measured, and 2 not on track. The 2 not on track are public transport patronage which has been affected by COVID-19 and responsiveness to Service Requests (SR’s) which reflects staff workload and higher numbers of SR’s received over lockdown.

14.6 Of the 3 Solid Waste performance measures 2 are on track and one not yet measured.

15. Options

15.1 There are two matters to consider in this report and each are discussed below.

15.1.1 Bringing funding forward from 2022/23 to 2021/22 for Awatea Place pump station work. Officers support bringing the funding forward.

15.1.2 Additional funding for the Rutherford Street stormwater project ahead of the Annual Plan to allow early award of the tender. Officers support this option

Awatea Place pump station upgrade

Option 1: Bring $3,205,600 forward from 2022/2023 to 2021/2022. Recommended option.
Advantages	· Allows the project to be completed in early 2022/2023 financial year, resulting in an early completion of this large project.
Risks and Disadvantages	· Unforeseen delays (impact of Omicron), has potential to need to return some of these funds back to 2022/23
Option 2: Do not bring the funds forward into 2021/2022
Advantages	· Nil
Risks and Disadvantages	· Project would need to be stopped until next financial year, resulting in site closure, potential claims and additional costs.

Rutherford Street stormwater upgrade

Option 1: Approve additional unbudgeted funding to allow early award. Recommended option.
Advantages	· Allows the tender to be awarded, and project planning to be completed for construction works to start in early 2022/23. · Is a key project already in the LTP
Risks and Disadvantages	· Nil
Option 2: Do not approve additional funding
Advantages	· Approval would be given during the normal Annual Plan approval timeline.
Risks and Disadvantages	· Project cannot be awarded; costs may have increased by this time resulting in project needing to request further funding.

Author: Lois Plum, Manager Capital Projects

Attachments

Attachment 1: A2830037 Infrastructure one page reports Dec 2021 ⇩

Attachment 2: A2830767 Quarterly Reporting - 2021-22 - Performance Measures V1 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

All construction projects are part of the current LTP, meeting the requirements of fit with purpose of Local Government. The project meets all the well-being’s in the areas of environmental, economic, cultural, environment and social.

2. Consistency with Community Outcomes and Council Policy

The recommendations in this report fit with the following community outcomes:

· Our urban and rural environments are people friendly, well planned and sustainably managed

· Our infrastructure is efficient, cost effective and meets current and future needs

· Our communities are healthy, safe, and resilient

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement

3. Risk

Not approving bringing forward funding to complete the Awatea Place pump station upgrade project will delay a project that is going well and tracking ahead of schedule.

Not approving additional funding for the Rutherford Street stormwater upgrade will delay the award of a critical piece of work. Whilst funding has been requested for this in the Annual Plan, officers are seeking to award the multi-year project ahead of approval of the Annual Plan to allow work to commence early in the new financial year.

4. Financial impact

Awatea Place pump station – funding has been provided in the LTP for this project and no additional funding is required.

Rutherford Street stormwater additional budget is required to award a tender. The additional budget has been signalled in the Annual Plan. Confirming this will allow early award.

5. Degree of significance and level of engagement

All projects were consulted on as part of the LTP and with individuals

6. Climate Impact

The impact of climate is considered in all projects.

7. Inclusion of Māori in the decision-making process

No engagement with Māori has been undertaken in preparing this report.

8. Delegations

The Infrastructure Committee has the following delegation:

Areas of Responsibility:

· Water

· Wastewater, including Bell Island Wastewater Treatment Plant

· Stormwater and Flood Protection

Delegations:

· The committee has all of the responsibilities, powers, functions, and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees, or subordinate decision-making bodies.

Powers to Recommend to Council:

· Unbudgeted expenditure relating to the areas of responsibility, not included in the Long-Term Plan or Annual Plan

Recommendation to Nelson City and Tasman District Councils
Resolved RLBU/2021/001
	That the Nelson City Council and Tasman District Councils 1. Receive the amended Nelson Tasman Regional Landfill Business Unit Business Plan 2022/23 (A2796488) for review and provide feedback to the Infrastructure Committee, if required.
Bryant/Walker Carried

Option 1: Approve an increase of 15% in fees for Solid Waste refuse fees, 10% for greenwaste fees, and increased charges for hazardous disposal, effective 1 July 2022 (preferred option).
Advantages	· Increased costs of waste disposal will encourage people to think about and adopt waste minimisation · Provides consistency with the fees and charges of the Regional Landfill Business Unit. · Avoids further demands on rates
Risks and Disadvantages	· Increased risk of irresponsible dumping or “fly tipping”
Option 2: Do not approve any increase in Solid Waste fees other than CPI
Advantages	· Existing fees apply to users.
Risks and Disadvantages	· If the proposed changes are not approved the fees and charges at Nelson Waste Recovery Centre (NWRC) the waste recovery centre will be out of step with the York Valley Regional Landfill, and the cost of the NWRC management and income generated will not cover actual costs incurred and will result in a financial shortfall that will need to be funded from an alternative source.