Notice of the Ordinary meeting of
Community and Recreation Committee
Te Kōmiti Hapori / Hākinakina
|
Date: Thursday
2 December 2021
Time: 9.00a.m.
Location: Council
Chamber
Civic House
110 Trafalgar Street, Nelson
|
Agenda
Rārangi take
Chairperson Cr
Tim Skinner
Deputy
Chairperson Cr
Yvonne Bowater
Cr
Trudie Brand
Members Her
Worship the Mayor Rachel Reese
Councillors
Mel Courtney
Cr
Judene Edgar
Cr
Kate Fulton
Cr
Matt Lawrey
Cr
Brian McGurk
Cr
Gaile Noonan
Cr
Rohan O'Neill-Stevens
Cr
Pete Rainey
Cr
Rachel Sanson
Quorum: 7 Pat
Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these
Council and Committee agendas have yet to be considered by Council and officer recommendations
may be altered or changed by the Council in the process of making the formal
Council decision. For enquiries call (03) 5460436.
Extract
from Nelson City Council Delegations Register (A1183061)
Areas of Responsibility:
·
Arts, Culture and
Heritage
·
Bylaws, within the
areas of responsibility
·
Cemeteries and
Crematorium
·
Community Centres
and Halls
·
Community
Development, including youth issues, ageing issues and social well-being
·
Community
festivals and events, excluding:
§ Events Strategy and Events Fund
(matters for Council)
·
Founders Heritage
Park
·
Governance of
Nelson City Council Controlled Organisations and Council Organisations, within
the areas of responsibility:
§
The Bishop Suter Trust;
§
The Nelson Arts Festival Trust
§
The Nelson Centre of Musical Arts
§
The Nelson Municipal Band Trust
§
The City of Nelson Civic Trust
§
Sport Tasman
·
Heritage Houses and their grounds
·
Libraries
·
Modellers Pond
·
Natureland
·
Nelson Gondola Project and Koata
Park
·
Parks and Reserves, aside from
§ Saxton Field (a matter for the Saxton Field Committee)
·
Recreation and Leisure Facilities
and Services, including swimming pool facilities and Waahi Taakaro Golf Course
·
Rural Fire Risk
·
Sister City relationships
·
Sports Fields, including Trafalgar
Park and the Trafalgar Pavilion
·
The Trafalgar Centre
·
Youth Council
Delegations:
The committee has all of the responsibilities, powers,
functions and duties of Council in relation to governance matters within its
areas of responsibility, except where they have been retained by Council, or
have been referred to other committees, subcommittees or subordinate
decision-making bodies.
The exercise of Council’s responsibilities, powers,
functions and duties in relation to governance matters includes (but is not
limited to):
·
Monitoring Council’s
performance for the committee’s areas of responsibility, including
legislative responsibilities and compliance requirements
·
Developing, monitoring and
reviewing strategies, policies and plans, with final versions to be recommended
to Council for approval
·
Developing and approving in principle
draft Activity Management Plans, for inclusion in the draft Long Term Plan
·
Reviewing and determining whether a
bylaw or amendment, revocation or replacement of a bylaw is appropriate
·
Undertaking community engagement,
including all steps relating to Special Consultative Procedures or other formal
consultation processes, other than final approval
·
Approving submissions to external
bodies or organisations, and on legislation and regulatory proposals
·
Approval of increases in fees and
charges over the Consumer Price Index (CPI)
Powers to Recommend to Council:
In the following situations the committee may consider
matters within the areas of responsibility but make recommendations to Council
only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):
·
Matters that, under the Local
Government Act 2002, the operation of law or other legislation, Council is
unable to delegate
·
The purchase or disposal of land or
property relating to the areas of responsibility, other than in accordance with
the Long Term Plan or Annual Plan
·
Unbudgeted expenditure relating to
the areas of responsibility, not included in the Long Term Plan or Annual Plan
·
Decisions regarding significant
assets
·
Decisions in relation to the Nelson
Gondola Project and Koata Park
·
Approval of final versions of
strategies, policies and plans
Community and Recreation Committee
2
December 2021
Page
No.
Karakia
and Mihi Timatanga
1. Apologies
An apology has been received from
Councillor Y Bowater
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
4.1 Returned and
Services' Association - Stoke Memorial Hall
Ian Barker, on behalf of the
Returned and Services’ Association, will speak about the Stoke Memorial
Hall.
5. Confirmation
of Minutes
5.1 16
September 2021 10 - 17
Document number M18934
Recommendation
|
That the Community and Recreation Committee
1. Confirms the minutes of the
meeting of the Community and Recreation Committee, held on 16 September 2021,
as a true and correct record.
|
6. Chairperson's Report 18 - 19
Document number R26440
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report Chairperson's Report (R26440);
and
2. Notes the appointment
of Arawhita Wiringi to the Community Investment Funding Panel, for a three
year term, commencing 22 November 2021.
|
7. City For All Ages/He
Rautaki Whakatupuranga Strategy 20 - 100
Document number R26418
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report City For All Ages/He Rautaki Whakatupuranga Strategy (R26418) and its attachments (A2791645,
A2794557, A2791780, A2790587).
|
Recommendation to Council
|
That the Council
1. Endorses the City For All
Ages/He Rautaki Whakatupuranga Strategy as strategic guidance for Council,
stakeholders and the community in considering and responding to the
opportunities and challenges Nelson’s ageing demographic presents; and
2. Agrees that Council makes an
application for Nelson to join the World Health Organisation’s
Age-Friendly Network; and
3. Supports the
establishment of an Age-Friendly Nelson Implementation Group to monitor,
support and report on implementation of the Strategy, operating according to
the Terms of Reference attached in A2790587.
|
8. Bishop Suter Trust -
Strategic Presentation
Julie Catchpole, Suter Director,
and trustees of the Bishop Suter Trust will give a strategic presentation on
the Bishop Suter Trust.
9. Cemetery Provision
in Nelson and Richmond - Needs Assessment and Draft Implementation Plan 101 - 167
Document number R26339
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report Cemetery Provision in Nelson and Richmond - Needs Assessment and
Draft Implementation Plan (R26339)
and its attachments (A2774217, A2774202, and A2774204); and
2. Notes that Marsden Valley
Cemetery has an estimated capacity of 15-20 years and Richmond Cemetery has
an estimated working life of less than 10 years, based on current population
projections and burial rates; and
3. Notes that Council has
directed staff to work with Tasman District Council on the option of a
regional cemetery in Moutere or Wakefield.
|
Recommendation to Council
|
That the Council
1. Confirms that the
Council’s preferred option at this time is to further investigate the
development of a new joint regional cemetery; and
2. Subject to Tasman District Council
passing similar resolutions:
a. Approves
the draft Joint Regional Cemetery Project Implementation Plan (A2774202); and
b. Approves
the establishment of a Joint Regional Cemetery Working Group to oversee the Regional
Cemetery Project Implementation Plan; and
c. Approves
the terms of reference for the Joint Regional Cemetery Working Group
(A2774204); and
d. Delegates
authority for any minor amendments to the terms of reference for the Joint
Regional Cemetery Working Group (A2774204) and the Joint Regional Cemetery Project
Implementation Plan (A2774202) to the Chair of the Community and Recreation
Committee and the Group Manager Community Services in conjunction with their
counterparts at Tasman District Council; and
e. Appoints
the Chair and a Deputy Chair of the Community and Recreation Committee to the
Joint Regional Cemetery Working Group; and
f. Recommends
an iwi representative is invited to the Joint Regional Cemetery Working Group
via a request to the Iwi-Council Partnership Group.
3. Notes that a final
decision on proceeding with a regional cemetery will be made by the two
Councils following the endorsement of a business case by the Joint Regional
Cemetery Working Group.
|
10. Trafalgar Park - Community
Leases 168 - 180
Document number R26390
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report Trafalgar Park - Community Leases (R26390) and its attachments (A1365297 and A2782829); and
2. Approves that from
2021, the leases for the Marist and the Nelson Rugby Football Club and Tasman
Rugby Union (previously Nelson Rugby Football Union) buildings be renewed on
a four-yearly basis, with the option to extend beyond four years.
|
11. Community Investment Funding
Panel Minutes 7 September 2021 181 - 190
Document number R26257
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the minutes of the meeting of the Community Investment Funding Panel held 7
September 2021 (attachments A2788952 and A2751264).
|
12. Community and Recreation
Quarterly Report to 30 September 2021 191 - 236
Document number R26266
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report Community and Recreation Quarterly Report to 30 September 2021
(R26266) and its attachments
(A2765557, A2775720, A2755600, and A2778636)
|
13. Nelson Festivals Trust End of
Year Report and COVID-19 Response 237 - 342
Document number R26140
Recommendation
|
That
the Community and Recreation Committee
1. Receives
the report Nelson Festivals Trust End of Year Report and COVID-19 Response
(R26140) and its attachments
(A2774236, A2774237, A2774240, A2774241 and A2774242).
|
Confidential Business
Recommendation
That the Community
and Recreation Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Community and Recreation Committee
Meeting - Confidential Minutes - 16 September 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section 7(2)(i)
To
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
|
2
|
Bishop Suter Trust - Letter of Expectation 2022/23
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Appointment of Trustees to the City of
Nelson Civic Trust
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
4
|
Nelson Centre of Musical Arts - Extension of Trustee
Appointment
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
Donation of a Painting to Council
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
Karakia
Whakamutunga
Community and Recreation Committee
Minutes - 16 September 2021
Present: Councillor
T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney,
J Edgar, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens and R Sanson
In
Attendance: Group Manager Environmental Management (C
Barton), Group Manager Community Services (A White), Team Leader Governance (R
Byrne), Governance Adviser (J Brandt) and Youth Councillors (I Kennard, J
Harrison)
Apologies: Councillors
K Fulton and P Rainey (attendance); Her Worship the Mayor R Reese and
Councillor R Sanson (lateness)
Opening
Prayer
1. Apologies
|
Resolved CAR/2021/054
|
|
|
That the Community and
Recreation Committee
1. Receives and
accepts an apology for attendance from Councillors Fulton and Rainey, and for
lateness from Her Worship the Mayor Reese and Councillor Sanson.
|
|
McGurk/Edgar Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1. Nelson Rotary Clubs -
Whare Haumaru Project Update
Document number R26219
|
Gaile Noonan and John Hambleton spoke on behalf of the
Nelson Rotary Clubs. They gave a PowerPoint presentation (A2747939) detailing
progress of the Whare Haumaru Project. They highlighted the collaborative
nature, and generous contributions involved in creating the homeless hub,
Whare Haumaru, at the Male Room premises in Nelson.
|
|
Attachments
1 A2747939 -
Project Whare Haumaru Update - Nelson Rotary Clubs - PowerPoint presentation
16Sep2021
|
5. Confirmation of
Minutes
5.1 5
August 2021
Document number M18846, agenda
pages 8 - 15 refer.
|
Resolved CAR/2021/055
|
|
|
That the Community and
Recreation Committee
1. Confirms
the minutes of the meeting of the Community and Recreation Committee, held on
5 August 2021, as a true and correct record.
|
|
Courtney/Brand Carried
|
6. Chairperson's Report
Document number R26214
|
Councillor Skinner gave a verbal update. He acknowledged
the resilience shown by local businesses during the recent COVID-19 lockdown
and noted the challenges for hospitality and accommodation services.
Youth Councillors were invited to give an update on Youth
Council activities. Youth Councillor Harrison spoke about the Youth Council
submission on the Gay Conversion Therapy Bill, Te Wiki o te Reo Māori
initiatives, and input to the upcoming Masked Parade. Youth Councillor
Kennard spoke about the Youth Council submission to the City Centre Spatial
Plan consultation, planning underway for the 2022 Youth Council recruitment
and wellbeing training for Youth Councillors.
|
7. Adoption of the
Community Partnerships Activity Management Plan 2021-31
Document number R25891, agenda
pages 16 - 50 refer.
Manager Community Partnerships,
Mark Preston-Thomas, presented the report.
|
Resolved CAR/2021/056
|
|
|
That
the Community and Recreation Committee
1. 1. Receives the report
Adoption of the Community Partnerships Activity Management Plan 2021-31
(R25891) and its attachment
(A2654351).
|
|
Edgar/McGurk Carried
|
|
Recommendation to Council CAR/2021/057
|
|
|
That the Council
2. 1. Adopts the
Community Partnerships Activity Management Plan 2021-2031 (A2654351).
|
|
Edgar/McGurk Carried
|
8. Adoption of the
Arts, Heritage and Events Activity Management Plan 2021-31
Document number R25892, agenda
pages 51 - 96 refer.
Team Leader Arts and Heritage,
Sarah Newman-Watt, presented the report. She answered questions about the arts
strategy review.
|
Resolved CAR/2021/058
|
|
|
That
the Community and Recreation Committee
3. 1. Receives the report
Adoption of the Arts, Heritage and Events Activity Management Plan 2021-31
(R25892) and its attachment (A2657126);
and
4. 2. Agrees that the
Community and Recreation Committee Chairperson and Group Manager Community
Services be delegated to approve any minor amendments required to the Arts,
Heritage and Events Activity Management Plan 2021-31.
|
|
Courtney/McGurk Carried
|
|
Recommendation to Council CAR/2021/059
|
|
|
That the Council
5. 1. Adopts the Arts,
Heritage and Events Activity Management Plan 2021-2031 to reflect the Long
Term Plan 2021 – 31 (A2657126).
|
|
Courtney/McGurk Carried
|
9. Adoption of the
Parks and Reserves Activity Management Plan 2021-31
Document number R25945, agenda
pages 97 - 113 refer.
Manager Parks and Facilities,
Rosie Bartlett, Parks and Facilities Activity Planner, Carol Stewart, and Team
Leader Parks and Facilities Activity Management, Paul Harrington, presented the
report. It was noted that Long Term Plan decisions had resulted in very few
changes to the Activity Management Plan.
Ms Bartlett answered a question
about security lighting at Saxton Field.
|
Resolved CAR/2021/060
|
|
|
That
the Community and Recreation Committee
6.
1. Receives the report
Adoption of the Parks and Reserves Activity Management Plan 2021-31 (R25945) and its attachment (A2725664); and
7. 2. Agrees that the
Community and Recreation Committee Chairperson and Group Manager Community
Services be delegated to approve any minor amendments required to the Parks
and Reserves Activity Management Plan 2021-31.
|
|
Brand/Courtney Carried
|
|
Recommendation to Council CAR/2021/061
|
|
|
That the Council
8.
1. Adopts the
revised Parks and Reserves Activity Management Plan 2021-31 to reflect the
Long Term Plan 2021 -31 (A2414207).
|
|
Brand/Courtney Carried
|
The meeting was adjourned from
9.57a.m. until 10.10a.m., during which time Her Worship the
Mayor joined the meeting.
10. Seafarers Memorial Jetty -
Transfer of Asset to Council
Document number R24835, agenda
pages 114 - 121 refer.
Principal Parks and Facilities
Activity Planner, Andrew Petheram, presented the report, supported by Group
Manager Environmental Management, Clare Barton and Group Manager Community
Services.
Attendance: Councillor Lawrey
joined the meeting at 10.16a.m.
Committee Members discussed the
report and raised a number of questions. It was noted that additional
information was needed.
Her Worship the Mayor
foreshadowed that she would move a motion, seconded by the Deputy Mayor, to
leave the matter to lie once all questions had been answered.
It was noted that the Seafarers
Memorial Jetty was an asset valued by the community, and that all necessary
steps would be taken to ensure the transfer was a success.
|
Item of business to lie on the table
|
|
Resolved CAR/2021/062
|
|
|
That the Community and Recreation Committee
1. Leaves the item
Seafarers Memorial Jetty – Transfer of Asset to Council to lie on the
table and not be further discussed at this meeting; and
2. Requests
officers to provide additional information including (but not limited to) the
following to be considered at a future meeting:
a. Iwi engagement through the Iwi Partnership forum
b. Full
life cycle costs Council will incur, including internal accounting practices,
by picking up this asset
c. Implications
associated with the entity Council is dealing with
d. Nelson
Future Access study implications and opportunities
e. Naming
rights for future ownership
f. Exploration
of alternative funding opportunities.
|
|
Her Worship the Mayor/Edgar Carried
|
The meeting was adjourned from
11.30a.m. until 11.42a.m., during which time Councillor Sanson
joined the meeting.
11. Community and Recreation
Quarterly Report to 30 June 2021
Document number R26185, agenda
pages 122 - 187 refer.
Manager Parks and Facilities,
Rosie Bartlett, Manager Community Partnerships, Mark Preston-Thomas, and
Manager Libraries, Sarina Barron, gave a PowerPoint presentation (A2687771) of
Community and Recreation Achievements from
1 July 2020 to 30 June 2021.
Group Manager Community Services,
Andrew White, Property Asset Planner, Ronnie Pace, and answered questions about
earthquake strengthening of the Refinery building and Parks and Facilities
Activity Planner, Jane Loughnan, answered questions about earthquake
strengthening of the Hounsell Circle bus shelter.
It was noted that a number of
project sheets in attachment 1 of the report did not fall under the Community
and Recreation Committee’s areas of responsibility, namely Upper
Trafalgar Street Improvements – Closure (1319), Central Library
Redevelopment (2226) and Champion Drive Connection – Velodrome to Saxton
Drive (3243).
|
Resolved CAR/2021/063
|
|
|
That
the Community and Recreation Committee
9.
1. Receives the report Community and Recreation Quarterly Report to
30 June 2021 (R26185) and its
attachments (A2718579, A2724513 and A2692511).
|
|
Brand/Bowater Carried
|
|
|
Attachments
1 A2687771 - PowerPoint presentation - Community and
Recreation Achievements 1 July 2020 to 30 June 2021 - Community and
Recreation Committee 16Sep2021
|
|
Recommendation to Council CAR/2021/064
|
|
|
That the Council
1. Notes
the unbudgeted grant income of $460,000 from the successful Ministry of
Business Innovation and Employment application towards the Montgomery Toilet
Upgrade (paragraphs 8.21 to 8.26 of report R26185); and
2. Agrees
to bring forward $100,000 budgeted for 2024/25 of the Long Term Plan 2021-31
for the Montgomery Toilet Upgrade, to enable design, consents and
consultation to occur in 2021/22.
|
|
Brand/Bowater Carried
|
12. Exclusion
of the Public
|
Resolved CAR/2021/065
|
|
|
That the Community and
Recreation Committee
1. Excludes the public
from the following parts of the proceedings of this meeting.
2. The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter and the specific grounds under
section 48(1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution are as follows:
|
|
Edgar/Brand Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
The Bishop Suter Trust - Trustee Rotation and
Remuneration 2021/22
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 12.53p.m.
and resumed in public session at 1.32p.m.
13. Restatements
It was resolved while the public was
excluded:
|
1
|
CONFIDENTIAL: The Bishop
Suter Trust - Trustee Rotation and Remuneration 2021/22
|
|
|
That
the Community and Recreation Committee
10. 5. Agrees
that the decisions only be made publicly available once the 2021 Bishop Suter
Trust Annual General Meeting has taken place.
|
There being no further business the meeting ended at 1.32p.m.
Confirmed as a correct record of proceedings by
resolution on (date)
Item 6: Chairperson's
Report
|
|
Community and Recreation Committee
2 December 2021
|
REPORT R26440
Chairperson's
Report
1. Purpose
of Report
1.1 To
provide the Chairperson’s report to the Committee.
1.2 To
note the appointment of Arawhita Wiringi as tangata whenua representative to
the Community Investment Funding Panel.
2. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report Chairperson's Report (R26440);
and
2. Notes the appointment of
Arawhita Wiringi to the Community Investment Funding Panel, for a three year
term, commencing 22 November 2021.
|
3. Background
3.1 At
its 17 November 2021 meeting, the Nelson City Council Iwi Managers Forum
resolved:
|
|
That the Nelson City Council and Iwi Managers Forum
1. Recommends and supports the appointment of Arawhita Wiringi to the Community Investment Fund
Panel.
|
|
Ngawaka (Ngāti
Tama)/Carter (Ngāti Koata) Carried
|
3.2 The
Community Investment Funding Panel’s Terms of Reference state that the
Community and Recreation Committee will approve the Panel members.
3.3 This
was delegated to the Mayor and Chairperson of the Community and Recreation
Committee at the 17 June 2021 Community and Recreation Committee meeting.
Author: Tim
Skinner, Chairperson - Community and Recreation Committee
Attachments
Nil
Item 7: City For All
Ages/He Rautaki Whakatupuranga Strategy
|
|
Community and Recreation Committee
2 December 2021
|
REPORT R26418
City
For All Ages/He Rautaki Whakatupuranga Strategy
1. Purpose
of Report
1.1 To
endorse the City For All Ages/He Rautaki Whakatupuranga Strategy.
1.2 To
consider Nelson joining the World Health Organisation Age-Friendly Network.
1.3 To
support establishment of an Age-Friendly Nelson Implementation Group
2. Summary
2.1 In
2018 the Community Services Committee considered options for updating
Council’s Positive Ageing Policy 2011. It decided to initiate work on a
multi-agency, multi-stakeholder strategy to plan for Nelson’s ageing
demographic. A Community Steering Group was established to develop a community
strategy, with support from a Councillor Working Group. Community engagement on
the draft strategy has been completed and the strategy is ready for Committee
consideration.
3. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report City For All Ages/He Rautaki Whakatupuranga Strategy (R26418) and its attachments (A2791645,
A2794557, A2791780, A2790587).
|
Recommendation to Council
|
That the
Council
1. Endorses the City For All
Ages/He Rautaki Whakatupuranga Strategy as strategic guidance for Council,
stakeholders and the community in considering and responding to the
opportunities and challenges Nelson’s ageing demographic presents; and
2. Agrees that Council makes an
application for Nelson to join the World Health Organisation’s
Age-Friendly Network; and
3. Supports the establishment of
an Age-Friendly Nelson Implementation Group to monitor, support and report on
implementation of the Strategy, operating according to the Terms of Reference
attached in A2790587.
|
4. Background
4.1 Council’s
first Positive Ageing Policy was developed in collaboration with Tasman
District Council and adopted in 2003. Nelson City Council reviewed its policy
in 2011.
4.2 The
Community Services Committee at its meeting of 30 August 2018 resolved:
Agrees
that staff initiate work on development of a multi-agency, multi-stakeholder
strategy for an ageing population;
Agrees
that a Councillor Working Group be formed to support the strategy development.
4.3 The
current membership of the Councillor Working Group is councillors Lawrey
(Chair), Noonan, Brand and Bowater.
4.4 The
Steering Group was established in 2019 under its Chair, Paul Steere. Iwi were
consulted on membership and indicated a preference for one of Council’s
kaumatua to join. Kaumātua were not able to take on this role so it was
suggested that Lovey Geiger participate instead to provide input and insights
from a te ao Māori perspective.
4.5 The
Strategy development was guided by the World Health Organisation (WHO)’s
Age-Friendly Cities framework and the related Age-Friendly Aotearoa programme
led by the Office for Seniors. Development of the strategy has included focus
groups/interviews with older adults on ageing in Nelson (funded by the Office
for Seniors), support and input from the AUT Centre for Active Ageing, a
community survey on Nelson’s age-friendliness and a benchmarking review
of existing age-friendly services.
4.6 Updates
on Strategy progress have been provided through the Community and Recreation
Committee quarterly reports and the Chair of the Community Steering Group
presented to the Committee on 22 April 2021 on progress with the project.
4.7 COVID-19
caused a number of setbacks for the Steering Group, not least because of the
difficulties it created in engaging with the target age group for the Strategy.
However, a draft Strategy was developed by September 2021 and workshopped with
the Committee on 7 October 2021. The document was amended to reflect
feedback from the Committee before engagement with the public. A Reference Group
of community members also reviewed the Strategy and provided feedback.
4.8 Engagement
occurred from 18 October to 18 November. The following activities were
organised to highlight the Strategy and encourage feedback: presentations and
discussions at community group meetings, advertisements in the Nelson Weekly,
articles in Our Nelson, information on Council’s website and Shape
Nelson. 21 submissions were considered by the Steering Group along with the
notes of eight community discussions.
5. Discussion
5.1 The
Community Steering Group has considered all feedback from the engagement period
and updated the Strategy. A report from the Chair of the Community Steering
Group is attached (Attachment 1) along with the final draft of the document
(Attachment 2).
5.2 There
were many thoughtful comments and suggestions for new projects arising from the
community engagement. Most of these will require further investigation and
working with partners before actions can be included in the Strategy. This is
future work for the Implementation Group (see below) to consider.
5.3 The
main changes to the Strategy as a result of the community feedback are as
follows:
· Addition of a
whakatauki provided by Steering Group member Lovey Geiger
· A new action for
Age Concern to trial a physical location for service delivery in the Nelson
city centre (this would be in addition to its current office in Richmond)
· Extending the
action investigating provision of training on use of outdoor gym equipment to
Tāhunanui and the Railway Reserve (in addition to Saxton Field and the
Maitai)
· Text noting the
strong support in community feedback for intergenerational connection (in the
Social section) and for safe walking paths (in the Outdoors section).
· Additional story
about a grandmother providing childcare for her two grandchildren.
· Expanded
explanation of next steps/implementation
5.4 If
Council endorses the Strategy, it may wish to apply for membership of the
WHO’s Age-Friendly Network. Membership carries with it minimal
administration overheads but does require a commitment to the WHO Age-Friendly
principles, based around respect for older adults, and a willingness to share
information about Nelson’s age-friendly experience by posting at least
one new project to Nelson’s profile page each year. Attachment 3 provides
more detail on membership of the network.
5.5 The
advantages of joining the WHO network include access to the information sharing
and support the network provides and positive profile for Nelson. The New
Zealand government became an affiliate member in 2018 and Hamilton and New
Plymouth were the first councils to join. The Office for Seniors has offered to
assist Nelson’s application should Council wish to join the network.
5.6 The
Steering Group is of the view that ongoing community oversight of and support
for the implementation of the Strategy would be valuable. Terms of Reference
for an Age-Friendly Nelson Implementation Group are attached (Attachment 4).
The current chair is willing to be the inaugural chair of this group and it is
intended that current members of the Steering Group would be invited to
participate if they should wish to.
Options
5.7 The
Committee needs to consider if it will recommend to Council that it endorse the
City For All Ages/He Rautaki Whakatupuranga Strategy.
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Option 1: Endorse the Strategy
(recommended option)
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Advantages
|
· Indicates
Council’s support for proactively addressing issues relating to
Nelson’s ageing demographic
· Allows
Nelson to join the WHO Age-Friendly Network
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Risks and Disadvantages
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· None
obvious
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Option
2: Do not endorse the Strategy
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Advantages
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· None
obvious
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Risks and Disadvantages
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· Council
may be seen as not valuing the work of the Community Steering Group and other
partners
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5.8 The
Committee can choose to recommend joining the WHO age-friendly network or not.
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Option 1: Recommend to Council
that Nelson joins the WHO age-friendly network
(recommended option)
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Advantages
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· Access
to resources and information to support Nelson as an age-friendly city
· Shows
support for community groups and agencies working on age-friendly issues
· Positive
profile within New Zealand as a proactive regional centre tackling
demographic issues
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Risks and Disadvantages
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· None
obvious
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Option
2: Do not join the WHO age-friendly network
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Advantages
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· Small
time saving, given minimal administrative requirements of membership
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Risks and Disadvantages
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· Lost
opportunity to connect and learn from international partners
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5.9 The
Committee can support the establishment of an Age-Friendly Strategy
Implementation Group or not.
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Option 1: Support the
establishment of an Age-Friendly Strategy Implementation
Group (recommended option)
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Advantages
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· Ongoing
community monitoring, support for and reporting on implementation will help
ensure the success of the Strategy
· The
Implementation Group will help raise awareness of age-friendly issues and the
Strategy
· Positive
profile within New Zealand as a proactive regional centre tackling
demographic issues
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Risks and Disadvantages
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· None
obvious
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Option
2: Do not support the establishment of an Age-Friendly Nelson Implementation
Group
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Advantages
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· None
obvious
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Risks and Disadvantages
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· Lost
opportunity to continue community involvement in the Strategy
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6. Next
Steps
6.1 Depending
on Committee and Council decisions the Strategy will be published as the final
version, any membership request for the WHO age-friendly network will be
pursued and the Implementation Group will be established.
Author: Nicky
McDonald, Group Manager Strategy and Communications
Attachments
Attachment 1: A2791645
Chair's report City For All Ages He Rautaki Whakatupuranga Strategy November
2021 ⇩
Attachment 2: A2794557
City For All Ages He Rautaki Whakatupuranga Strategy ⇩
Attachment 3: A2791780
Membership of WHO age-friendly network ⇩
Attachment 4: A2790587
City For All Ages Implementation Group Terms of Reference ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
Endorsing the Strategy will support social and
economic wellbeing by assisting the community to prepare for the significant
demographic changes occurring.
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2. Consistency
with Community Outcomes and Council Policy
The recommendations in this report support the
Community Outcomes our communities are healthy, safe, inclusive and
resilient; our communities have access to a range of social, educational and
recreational facilities and activities; our Council provides leadership and
fosters partnerships, a regional perspective and community engagement.
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|
3. Risk
Endorsing the community strategy is a low risk
decision as actions for Council are consistent with the Long Term Plan
2021-31 and have existing funding streams. Not supporting the strategy
creates a risk that the Nelson community will lack guidance in preparing for
an ageing demographic.
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4. Financial
impact
Council actions within the Strategy can be met
within existing budgets. Funding for implementation was allocated in the Long
Term Plan (Yr1$35k, Yr2 $41k, Yr3 $47k). Actions in the Strategy can be
amended at any time.
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5. Degree
of significance and level of engagement
This matter is of medium significance as the ageing
demographic will continue to have a significant impact on the community but
the Strategy is only one of a range of tools for addressing the changes
occurring. Engagement has been undertaken by the Community Steering Group.
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|
6. Climate
Impact
This decision will not impact
on the ability of Council to proactively respond to the impacts of climate
change now or in the future.
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7. Inclusion
of Māori in the decision making process
There was early engagement with iwi on the
development of the Strategy through the Iwi-Council Partnership Group.
A te ao Māori perspective was available in the preparation of the
Strategy through membership of a kaumatua from the marae on the Community Steering
Group. The Chair wrote personally to all iwi inviting input on the draft
Strategy during the consultation phase.
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8. Delegations
The Community and Recreation Committee has the
following delegations to consider [subject]
Areas of Responsibility:
· Community
development including ageing issues
Delegations:
· Reviewing
strategies with final versions to be recommended to Council for approval
Powers to Recommend (if applicable):
· Approval
of final versions of strategies
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Item
7: City For All Ages/He Rautaki Whakatupuranga Strategy: Attachment 1
Item 7: City For All Ages/He Rautaki
Whakatupuranga Strategy: Attachment 2
Item 7: City For All Ages/He Rautaki
Whakatupuranga Strategy: Attachment 3
Item 7: City For All Ages/He Rautaki
Whakatupuranga Strategy: Attachment 4
Item 9: Cemetery
Provision in Nelson and Richmond - Needs Assessment and Draft Implementation
Plan
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Community and Recreation Committee
2 December 2021
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REPORT R26339
Cemetery
Provision in Nelson and Richmond - Needs Assessment and Draft Implementation
Plan
1. Purpose
of Report
1.1 To
update Council on the requirement for a new regional cemetery.
1.2 To
consider a proposed regional cemetery project implementation plan.
1.3 To
delegate responsibility for governance oversight of the proposed implementation
plan to a Joint Regional Cemetery Working Group.
1.4 To
approve the terms of reference for a Joint Regional Cemetery Working Group.
2. Summary
2.1 A
Needs Assessment has been conducted to examine the demand and supply of
cemetery space in Nelson and Tasman. It identifies that, based on current
trends and growth, there is less than 20 years’ regional supply of space
for burials.
2.2 Richmond
Cemetery is likely to be full within 10 years, and Tasman District Council has
prioritised work on identifying an alternative cemetery site. It is predicted
that Marsden Valley Cemetery has capacity to cope with the projected demand for
the next 15-20 years. However, it will become increasingly difficult to secure
new cemetery land beyond that timeframe. The Council has previously recognised
the opportunities afforded by investigating the development of a shared,
regional cemetery with Tasman District Council.
2.3 A
draft regional cemetery implementation plan and draft timeline have been
developed. It is proposed that this work be delegated to a Joint Regional
Cemetery Working Group “Working Group” of the Councils in order to
ensure an aligned approach is taken to development of a business case.
2.4 The
two Councils would then individually consider the business case before making a
final decision on whether or not to go ahead with development of a regional
cemetery.
3. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report Cemetery Provision in Nelson and Richmond - Needs Assessment and
Draft Implementation Plan (R26339)
and its attachments (A2774217, A2774202, and A2774204); and
2. Notes that Marsden Valley
Cemetery has an estimated capacity of 15-20 years and Richmond Cemetery has
an estimated working life of less than 10 years, based on current population
projections and burial rates; and
3. Notes that Council has
directed staff to work with Tasman District Council on the option of a
regional cemetery in Moutere or Wakefield.
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Recommendation to Council
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That the
Council
1. Confirms that the
Council’s preferred option at this time is to further investigate the
development of a new joint regional cemetery; and
2. Subject to Tasman District Council
passing similar resolutions:
a. Approves
the draft Joint Regional Cemetery Project Implementation Plan (A2774202); and
b. Approves
the establishment of a Joint Regional Cemetery Working Group to oversee the Regional
Cemetery Project Implementation Plan; and
c. Approves
the terms of reference for the Joint Regional Cemetery Working Group (A2774204);
and
d. Delegates
authority for any minor amendments to the terms of reference for the Joint
Regional Cemetery Working Group (A2774204) and the Joint Regional Cemetery Project
Implementation Plan (A2774202) to the Chair of the Community and Recreation
Committee and the Group Manager Community Services in conjunction with their
counterparts at Tasman District Council; and
e. Appoints
the Chair and a Deputy Chair of the Community and Recreation Committee to the
Joint Regional Cemetery Working Group; and
f. Recommends
an iwi representative is invited to the Joint Regional Cemetery Working Group
via a request to the Iwi-Council Partnership Group.
3. Notes that a final decision
on proceeding with a regional cemetery will be made by the two Councils
following the endorsement of a business case by the Joint Regional Cemetery
Working Group.
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4. Background
4.1 As
part of their respective 2018 Asset Management Plans, Nelson City Council (NCC)
and Tasman District Council (TDC) made budgetary provision for assessment of
the long-term requirements for cemetery provision in their areas and across the
region (Nelson, Richmond and Moutere/Waimea).
4.2 The
Needs Assessment was carried out during 2020 by Policy Works and Patrick Corfe
Landscape Architects. Their report is attached (Attachment 1). The consultants
also provided separate management advice, which has been incorporated into the
two Councils’ respective Activity/Asset Management Plans.
4.3 NCC
sought feedback from its community through the 2021-31 Long Term Plan (LTP)
consultation on whether or not it should progress with investigating a regional
cemetery jointly with Tasman District Council. After considering submissions,
Council decided at its deliberations meeting on 18 May 2021:
That the Council
Directs staff to work with Tasman District Council on the option
of a regional cemetery in Moutere or Wakefield.
4.4 Officers
from both Councils have developed a draft Regional Cemetery Implementation Plan
(Attachment 2) which sets out a way forward for the joint investigation to take
place.
4.5 Chris
Ward from Policy Works will be present and available to answer questions at the
meeting.
5. Discussion
Current Cemetery Provision
5.1 The
two main public cemeteries in the study area are Marsden Valley Cemetery
(Nelson) and Richmond Cemetery (Tasman). Both are constrained in their ability
to expand beyond their current boundaries. Both also experience high water
tables in some parts of the cemetery, limiting use for double-depth burials,
which impacts capacity.
5.2 There
are a number of smaller public cemeteries across both Council areas which
generally have little usage, meaning demand for burial space is focussed on the
main public cemeteries. A small number of burials also takes place at church
cemeteries and trustee cemeteries.
5.3 There
are two crematoriums in the area; a public one operated by NCC and a private
one located near Hope. The latter also provides a landscaped area for ash
interments.
Future Supply
and Demand
5.4 The
population projections for the study area show an increase of around 10,000
people over the next 22 years. The proportion of people over the age of 65 is
set to double over that time period. Whilst mortality rates remain fairly
static (pre-COVID 19 projections), the number of deaths progressively increases
each year as the population ages and grows.
5.5 The
current maximum theoretical capacity for Richmond Cemetery is 300 single-depth
plots, less than 10 years’ supply at current usage rates. Marsden Valley
Cemetery has a theoretical capacity of 800 plots, which includes 560
double-depth plots. This gives a total capacity of 1,455 burials, or around
15-20 years’ supply, based on current usage.
5.6 The
cumulative number of deaths by 2048 across the study area is projected to be
28,137. Assuming 80% are cremated, an estimated 5,627 burial plots would be
required – 1,487 more than the existing capacity across all cemeteries in
the region.
Consultant Recommendations
5.7 The
overall recommendation from the Assessment Report is:
5.7.1 That,
during the 2021-2022 financial year, the two Councils commit in principle to a
regional cemetery, begin the necessary investigations and develop a business
case, prior to making a final decision to proceed.
5.8 The
report goes on to say:
5.8.1 There
will be significant financial savings for both Councils if they share
development of one new cemetery… The process needs to include development
of an agreement between the two Councils, covering issues such as management,
governance and funding arrangements.
5.9 A
number of subsequent and interim measures to reduce demand on the main
cemeteries are also recommended. Officers from both Councils are considering
these through their operational planning.
Draft Project Implementation Plan and Joint Regional
Cemetery Working Group
5.10 A
draft project implementation plan has been developed (Attachment 2) which sets
out the next steps in the investigation. The plan also includes an indicative
timeframe.
5.11 A
key step is the establishment of a Working Group to oversee the next phase of
the investigations. It is proposed the Working Group be comprised of two Nelson
City councillors, two Tasman District councillors and an iwi representative.
Draft terms of reference have been drawn up (Attachment 3) that align with
actions contained in the draft implementation plan. The proposed Working Group
will ensure that representatives of both Councils receive the same information
at the same time and will provide a forum for councillors to hear the concerns
and suggestions from their counterparts in the other Council.
5.12 It
is proposed that the Chair of the Working Group alternate between the two
Councils.
5.13 The
Working Group will consider potential governance and management arrangements
for recommendation to the Councils as part of a Memorandum of Understanding
that will be developed as part of the Implementation Plan. These arrangements
could be based on existing examples, such as:
5.13.1 Saxton
Field, where there is a joint committee and operational management by NCC; or
5.13.2 Nelson
Regional Sewerage Business Unit, where there is a joint committee with an
independent business unit; or
5.13.3 Nelson
Regional Development Agency, which is a Council Controlled Organisation of NCC
that contracts to deliver TDC outcomes; or
5.13.4 Some
other model.
5.14 The
Working Group will also consider location criteria and possible alignment of
levels of service and fees and charges.
5.15 A
suite of development and planning work is also proposed, culminating in the
development of the business case for the project. The Working Group will
receive the business case and recommend it back to both Councils for approval.
At that point, the two Councils will need to make a final decision on whether
or not to proceed with a regional cemetery. Under the indicative timeline, this
will likely take place in early 2023. This would give the Councils the
opportunity to undertake additional consultation through that year’s
Annual Plan.
5.16 Both
Councils are being asked to formalise their commitment to the next stage of
investigation for the project, and to agree on governance arrangements for
overseeing the draft implementation plan.
6. Options
6.1 Option
1 is the option preferred by officers.
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Option 1: Establish and
delegate responsibility to a Joint Regional Cemetery Working Group and
approve the Draft Implementation Plan - Regional Cemeteries Project
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Advantages
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· Allows a joined-up
approach to be taken to the investigation phase
· Ensures both
Councils’ views are considered whilst developing the business case
· Allows work to proceed
according to the draft timeline
· Both
Councils receive the same information at the same time
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Risks and Disadvantages
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· Residents might not
want to be buried in a different district
· Possibility of delays
if the two Councils make different decisions independently of on another
· Officer time required
in short to medium term
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|
Option
2: Retain responsibility within current Council delegations and approve the
Draft Implementation Plan - Regional Cemeteries Project
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|
Advantages
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· Allows
Council to focus on outcomes for Nelson residents
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Risks and Disadvantages
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· May lead to
different expectations from both Councils
· Likely to delay
process as each decision needs to be confirmed by both Councils
· If
delays are introduced, Tasman District may decide to proceed with a district
cemetery, which may not be available/suitable for use as a regional cemetery.
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Option
3: Do nothing
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Advantages
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· No
additional short-term resource requirements from Nelson City Council
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Risks and Disadvantages
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· Tasman District
Council will have to progress with a new district cemetery, and the
opportunity of sharing in the development of a regional cemetery is lost
(this would be inconsistent with the LTP decision)
· There is
considerable risk around the Council’s ability to identify a location
for a new Nelson cemetery, as suitable land may be used for other development
· The
lifetime costs to both Councils in relation to the development of two
district cemeteries will be significantly more than the costs of developing
and operating a single regional cemetery
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7. Conclusion
7.1 This
report sets out a proposed approach towards progressing the Regional Cemetery
Project.
8. Next
Steps
8.1 A
Draft Implementation Plan has been developed which sets out the next steps, and
it is recommended that a Working Group be established with representatives from
both Councils and an iwi representative to oversee the preparatory work.
8.2 Council
will have the opportunity to carry out further consultation and make a final
decision on implementation of a regional cemetery once the business case has
been developed.
Author: Carol
Stewart, Parks and Facilities Activity Planner
Attachments Attachment 1: A2774217
Cemetery Provision in Nelson and Richmond - Assessment of Supply and Deman
1Nov2021 ⇩
Attachment 2: A2774202
Draft Cemetery Implementation Plan - Regional Cemetery Project 2Dec2021 ⇩
Attachment 3: A2774204
DRAFT Joint Regional Cemetery Working Group Terms of Reference 2Dec2021 ⇩
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Important considerations for decision making
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|
1. Fit
with Purpose of Local Government
The Burial and Cremation Act 1964 sets out the requirements
for local authorities to provide cemeteries for their communities. Cemeteries
are a core function of Council and contribute to the social, environmental,
and cultural wellbeing of the Nelson community in the present and for the
future.
|
|
2. Consistency
with Community Outcomes and Council Policy
·
The recommendation is consistent with Council’s direction
to officers to further investigate a regional cemetery. It is consistent with
the following community outcomes:
· Our
urban and rural environments are people-friendly, well planned and
sustainably managed
· Our
infrastructure is efficient, cost effective and meets current and future
needs
· Our
Council provides leadership and fosters partnerships, a regional perspective,
and community engagement.
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|
3. Risk
There is risk to both Councils in relation to their
ability to secure suitable land for burials over the longer term. The
recommended approach will enable further exploration of the issues, risks and
opportunities with developing a regional cemetery.
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|
4. Financial
impact
A budget estimate for the recommended option is
included in the LTP. As the business case is developed, cost will be better
understood.
|
|
5. Degree
of significance and level of engagement
This matter is of low significance as it relates to
management processes relating to further investigation of a regional
cemetery; a matter already consulted on through Council’s LTP. Council
has signalled this approach within its LTP. Council may want to undertake
further consultation once the business case has been developed.
|
|
6. Climate
Impact
There are no climate implications from the
recommendations in this report. Any cemetery development will need to
consider the impact of climate change on the long-term suitability of
selected locations.
|
|
7. Inclusion
of Māori in the decision making process
Māori have not been consulted in the
development of this report. This report is recommending that an iwi
representative is included on the Joint Regional Cemetery Working Group.
|
|
· Delegations
The Community and Recreation Committee has the
following delegations to consider Cemetery Provision in Nelson and Richmond -
Needs Assessment and Draft Implementation Plan
Areas of Responsibility:
· Cemeteries
and Crematoria
Delegations:
· Developing,
monitoring and reviewing strategies, policies and plans, with final versions
to be recommended to Council for approval
Powers to Recommend (if applicable):
· The
purchase or disposal of land or property relating to the areas of responsibility,
other than in accordance with the Long Term Plan or Annual Plan
· Decisions
regarding significant assets
|
Item
9: Cemetery Provision in Nelson and Richmond - Needs Assessment and Draft
Implementation Plan: Attachment 1
Item 9: Cemetery Provision in Nelson and
Richmond - Needs Assessment and Draft Implementation Plan: Attachment 2
Item 9: Cemetery Provision in Nelson and
Richmond - Needs Assessment and Draft Implementation Plan: Attachment 3
Item 10: Trafalgar Park
- Community Leases
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|
Community and Recreation Committee
2 December 2021
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REPORT R26390
Trafalgar
Park - Community Leases
1. Purpose
of Report
1.1 To
amend the lease terms for the community leases at Trafalgar Park.
2. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report Trafalgar Park - Community Leases (R26390) and its attachments (A1365297 and A2782829); and
2. Approves that from 2021, the
leases for the Marist and the Nelson Rugby Football Club and Tasman Rugby
Union (previously Nelson Rugby Football Union) buildings be renewed on a
four-yearly basis, with the option to extend beyond four years.
|
3. Background
3.1 The
Council adopted the Rutherford and Trafalgar Parks Reserve Management Plan
(RMP) on the 12 August 2010. Having approved the Plan, Council identified
a need for a Development Plan which would translate the vision of the RMP into
a practical design. In 2011 a Concept Development Plan was produced and
consulted on as part of the Long Term Plan 2012-22.
3.2 The
Development Plan was adopted by Council - Policy and Planning at their meeting
on Thursday 18 July 2013 (refer Attachment 1) and the full resolution regarding
the community leases at Rutherford and Trafalgar Parks was as follows:
THAT after 2020 leases
for the Highland Pipe Band, the Marist and the Nelson Rugby Football Clubs and
the Nelson Rugby Football Union buildings be renewed on an annual basis only;
and
AND THAT the Nelson
Rifle Shooting Association and Community Arts leases not be renewed for more
than 12 month periods from 2014 on, noting the possible need for relocation as
part of changes to Paru Paru Road and car parking in Rutherford Park; and
AND THAT Council works
with affected groups to facilitate options for relocation and co-location as
appropriate
3.3 The
Nelson Rifle Shooting Association and Community Artworks have already been
relocated from Rutherford Park.
4. Discussion
4.1 Since the adoption
of the Development Plan in 2013 many of the proposed changes have been completed,
particularly in the Rutherford Park area (e.g building removal, layout and car
park configuration, Maitai River promenade, log scramble playground).
Some of the changes that were anticipated for the car park area at Trafalgar
Park have not been prioritised and there is no budget in the LTP 2021-31 for
this particular area. Therefore, officers propose that the community groups are
offered longer lease terms.
4.2 The
community groups who own buildings in the area affected by the resolution are
the Marist Rugby Club, Nelson Rugby Football Club Association and Tasman Rugby
Union. Nelson City Brass also hold a community lease for their building at
Trafalgar Park and this lease has a final expiry of 31 December 2025.
Locations of these buildings are shown on Attachment 2.
4.3 Rather
than leases being renewed on an annual basis officers propose to offer a term
of four years from 2021 bringing them in line with the Nelson City Brass lease
terms, with the option to extend beyond the four years. The Group Manager
Corporate Services has the delegation to vary lease terms for the community
groups.
4.4 Having
a longer lease term will give the community groups already in occupation at the
area security of tenure and gives them a better chance of sub-leasing to other
community groups.
4.5 An
example is the Marist Rugby Club who have recently entered into an agreement
with the Nelson Environment Centre (NEC) to run the Kai Rescue programme from
part of their building at Trafalgar Park. As the lease term is currently
year to year the NEC is reluctant to make any significant investment into the
building but would consider this if the lease term were longer.
4.6 The
part of the building that NEC now occupies had been vacant for a prolonged
period. This had caused concerns around security both with the building
and surrounding residential area. Occupation of the building by NEC has
alleviated these issues.
5. Options
|
Option 1: Approve the
recommendation (recommended option)
|
|
Advantages
|
· Gives
the current community groups more security of tenure and makes subletting to
other community groups more appealing.
· Lower
administrative demand for officers.
|
|
Risks and Disadvantages
|
· The
land will not be available for any other use during the lease term, unless lease
conditions are breached and termination clauses are enforced.
|
|
Option
2: Do not approve the recommendation
|
|
Advantages
|
· Land
available for other uses.
|
|
Risks and Disadvantages
|
· Current
lease holders will find it harder to attract sublessees due to the shorter
lease term.
· Higher
administrative demand for little gain.
|
6. Next
Steps
6.1 If
the recommendation to increase the lease terms to four years with the option to
extend beyond this is approved, the Deeds of Lease for the community groups at
Trafalgar Park will be varied as renewals fall due.
Author: Jules
Read, Leases Officer
Attachments
Attachment 1: A1365297 -
Rutherford and Trafalgar Parks Development Plan ⇩
Attachment 2: A2782829
- Community Leases at Trafalgar Park - Map ⇩
|
Important considerations for decision making
|
|
1. Fit
with Purpose of Local Government
This decision fits with the
purpose of local government by providing increased access to public land by
more people and greater community diversity.
|
|
2. Consistency
with Community Outcomes and Council Policy
The recommendation
fits with the community outcome:
Our communities have access to a range of social,
educational and recreational facilities and activities where we have high
quality and accessible recreation, education, health and community
facilities.
|
|
3. Risk
Extending the
lease term means that the land will not be available for any other use until
the end of the lease term. As there is no budget in the LTP 2021-31 for
any future development of this area the risk is low.
|
|
4. Financial
impact
Entering into longer lease terms will maintain or
increase the budgeted revenue stream for Council.
|
|
5. Degree
of significance and level of engagement
The matter is considered of low significance as
there will be no change to the activity occurring on the land.
|
|
6. Climate
Impact
It is not considered that the area will be impacted
by climate change in the lease timeframe.
|
|
7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report.
|
|
8. Delegations
The Community and
Recreation Committee has the following delegations to consider this item:
Areas of Responsibility:
· Recreation
and Leisure Facilities and Services
|
Item
10: Trafalgar Park - Community Leases: Attachment 1
Item 10: Trafalgar Park - Community
Leases: Attachment 2
Item 11: Community
Investment Funding Panel Minutes 7 September 2021
|
|
Community and Recreation Committee
2 December 2021
|
REPORT R26257
Community
Investment Funding Panel Minutes 7 September 2021
1. Purpose
of Report
1.1 To
receive the minutes from the 7 September 2021 Community Investment Funding
Panel meeting, in accordance with the Panel’s Terms of Reference. (
2. Recommendation
|
That the Community and Recreation Committee
1. Receives
the minutes of the meeting of the Community Investment Funding Panel held 7
September 2021 (attachments A2788952 and A2751264).
|
Attachments
Attachment 1: A2788952
Community Investment Funding Panel Minutes 07Sep2021 ⇩
Attachment 2: A2751264
- Community Investment Funding Panel Minutes Attachment 7Sep2021 ⇩
Item
11: Community Investment Funding Panel Minutes 7 September 2021: Attachment 1
Item 11: Community Investment Funding
Panel Minutes 7 September 2021: Attachment 2
Item 12: Community and
Recreation Quarterly Report to 30 September 2021
|
|
Community and Recreation Committee
2 December 2021
|
REPORT R26266
Community
and Recreation Quarterly Report to 30 September 2021
1. Purpose
of Report
1.1 To
inform the Committee of the financial and non-financial results for the first
quarter of 2021/22 for the activities under the Community and Recreation
Committee’s delegated authority.
2. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report Community and Recreation Quarterly Report to 30 September 2021
(R26266) and its attachments
(A2765557, A2775720, A2755600, and A2778636)
|
3. Background
3.1 Quarterly
reports on performance are provided to each Committee on the performance and
delivery of projects and activities within its area of responsibility.
3.2 The
financial reporting in this report focuses on the year-to-date performance (to
30 September 2021) against approved capital and operating budgets.
3.3 Approved
budgets are the 2021/22 annual budget plus any carry forwards, plus or minus
any other additions or changes approved by Council or the appropriate
Committee.
3.4 At
the time of budgeting, capital projects are classed as one of the following:
3.4.1 Growth: the main driver of the
project is population growth.
3.4.2 Renewal: the main driver of the project
is to replace existing assets nearing the end of their economic life.
3.4.3 Level of Service: the main driver of
the project is to increase the level of service provided to the community.
3.4.4 Where a capital project contains a mix of
capital type, it is coded to the dominant purpose of the capital project.
3.5 Detailed
project sheets are included in Attachment 1 (A2765557) for the projects within
the Community and Recreation Committee delegations. These project sheets
have been selected if their budget is at least $250,000 for 2020/21, if they
are multi-year projects with a budget over $1 million, or if they have been
assessed to be of particular interest to the Committee.
3.6 Project
status is analysed based on three factors: quality, time and budget. From
consideration of these three factors the project is assessed as being on track
(green), some issues/risks (orange), or major issues/risks (red). Projects that
are within 5% of their budget are on track regarding the budget factor.
4. Tenders
awarded
4.1 Tenders
are advised in the Quarterly Report if their budget is at least $300,000 and
accepted via the Tenders Subcommittee. There were no tenders awarded under
delegated authority in the first quarter of the financial year 2021/22.
5. COVID-19
– Impact on income
5.1 The
introduction of the traffic light system for COVID-19 Alert Level 2 is likely
to create ongoing uncertainty within the community. This uncertainty has seen
events and bookings of Council facilities cancelled or postponed and will have
an ongoing impact on income within the Community and
Recreation activities. It is too early to accurately quantify the impact
of those measures at this stage; a reasonable estimate will be provided in the
next quarterly report. The most impacted cost areas are expected to be our
large bookable facilities (Trafalgar Centre, Trafalgar Park, Pūtangitangi
Greenmeadows, sportsgrounds) and events.
6. Financial
Results
6.1 Summary of Financial Variances
As at 30 September 2021, Capital Expenditure is $257,000 under the
operating budget of $1.2m. Capital Growth is $119,000 behind budget, Renewals
are $14,000 behind budget, Levels of Service are $87,000 behind budget and
Capital Staff Costs are $39,000 behind budget.
Saxton
Field expenditure is less than budget by $254,000. The
Grant to Tasman District Council for Champion Drive is under budget by $235,000
which is a saving as the project did not cost as much as anticipated. This
budget will be used in the LTP for projects at Saxton Field.
Nelson
Centre of Musical Arts expenditure is greater than
budget by $58,000. Grant expenditure is ahead of budget by $58,000
due to the second quarter payment being processed early.
Community
Tools and Enablers expenditure is less than budget
by $57,000. Covid-19 Emergency Community grants are behind budget by
$25,000 which is demand driven. Both Arts Council grant and the Refinery Art
Gallery grant are behind budget by $29,000 and $12,000 respectively due to
their invoices being received late. Strengthening Community Sector is behind
budget by $16,000 with more spend now anticipated in Quarter 2. These are
offset slightly by the Community Investment Fund being ahead of budget by
$44,000 with some grants being processed earlier than anticipated.
7. Community
Partnerships and Communities of Greatest Need
Relationship
Management
7.1 The
Community Partnerships Team has introduced a relationship management model for
twenty key agency and community partners. This means that these organisations
will benefit from having a dedicated contact person and regular meeting
schedule.
7.2 27
three-year Community Investment Fund (CIF) strategic grants were allocated,
totalling $240,000 per annum, with a primary focus on the ‘communities of
greatest need’ listed below. The Community Investment Panel meeting
minutes are reported separately at this meeting.
Reducing
Social Isolation
7.3 Six
CIF strategic grants were made
to community organisations to reduce social isolation. Recipients included Multicultural Nelson Tasman to support
social inclusion of ethnic communities ($15,000), Stoke Seniors for service
delivery to older people ($10,000), Q-Youth to extend LGBTIQ+ services
($15,000), Top of the South
Neighbourhood Support for neighbourhood development ($8,000) and Te Korowai Trust’s ‘Hei Whakatipuranga / Towards the Next
Generation’ for social inclusion and poverty reduction in Stoke
($15,000).
Reducing
Housing Vulnerability
7.4 Housing
vulnerability in the Nelson area continues to climb, with a 32% increase recorded by the Ministry for Social
Development Housing Register for the year ending 30 June 2021, and a 7%
increase within the last three months.
7.5 Five CIF strategic grants were made to community organisations to
reduce Nelson housing vulnerability. Recipients included the Male Room for
housing support ($9,000), Women’s Centre to support housing services
($10,000), the Night Shelter for emergency shelter ($5,000), and Nelson Tasman
Housing Trust for advice and monitoring ($4,000).
Reducing the
Impact of Poverty and Social Isolation
7.6 Three
CIF strategic grants were made to community organisations to reduce the impact
of poverty and also reduce social isolation. Recipients included Loaves and Fishes ($4,000), Kai Rescue food redistribution
programmes ($8,000), and the Beneficiaries and Unwaged Workers Trust for
support and advocacy to reduce hardship ($15,000).
Improving
Access to Work and Learning
7.7 Unemployment
in Nelson has reduced compared with the 2020 peak. Current jobseeker support
numbers are down by one third in the 30 June quarter compared with the
September 2020 peak.
7.8 Two
CIF strategic grants were made to community organisations to improve access to
work and learning. Recipients included the Ngati Koata Trust for
‘Whakatipu Rangitahi / Growing our Youth’ ($6,000), and the Nelson
Tasman Youth Workers’ Collective to improve youth work and learning
opportunities ($5,000).
7.9 A
partnership funding arrangement continues with support from Tasman District
Council (TDC), Ministry of Social Development and the Ministry of Education, to
provide mentoring to young people who are not in employment education or training through Presbyterian
Support.
7.10 Youth Nelson
and Whanake Youth focused on social connections during the recent lockdown to
ensure essential food, mental and physical health needs were met, resulting in
improved health and less anxiety for students. Youth Nelson thanked Council for
its support, including the recent rent relief.
Improving Wellbeing
7.11 The draft City
for All Ages Strategy was released to the public for feedback. A range of
engagement is planned, including promotion in Our Nelson, the Nelson Weekly, on
Shape Nelson, through direct
contact with more than 100 key stakeholders, and a series of talks to community
groups. The establishment of an older workers subgroup of the Regional Skills
Leadership Group, as proposed in the draft strategy, is already underway, with
a first meeting planned for November. The Government’s recently released
draft Older Workers Employment Action Plan highlights the work of Nelson City
Council as one of three featured case studies, noting the research and local
collaborations with older workers that Council has led over several years.
Nelson has also been selected as the only regional centre to host a
consultation workshop on the Government’s action plan.
7.12 Two CIF
strategic grants were made to community organisations to improve community wellbeing.
Recipients were the Citizens Advice Bureau to provide advice and support
services ($6,000) and Lifeline Nelson for face to face counselling ($6,000).
7.13 Three COVID-19
emergency fund grants were made in the quarter to organisations impacted by COVID-19.
Recipients included the Nelson Musical Theatre for
unrecoverable show cancellation costs ($3,000), the Nelson Historic Theatre
Trust for operating costs while the theatre was closed ($20,000) and The White
House for community support ($2,000). $30,329 remains available for future
allocation.
Youth
Council
7.14 Highlights for
Youth Councillors were assisting with the Matariki celebrations and the Chinese
Language Week video clip. The Youth Council has provided feedback to
Council teams from the library, city centre development and transport, and has
submitted to the Conversion Practices Prohibition Legislation Bill submission
and the City Centre Spatial Plan. The Youth Council has also been working on
planning events.
Natureland
7.15 Despite being closed during
alert Levels 3 and 4, Natureland is experiencing high
visitor numbers, growing volunteer participation and excellent levels of
engagement from local schools. It is leveraging Council funding to provide a
popular attraction for domestic tourists and residents alike. During the
quarter ended September 2021, Natureland generated 78% of its income from
independent sources, and the Breakfast with the Kea Competition proved to be
popular with intermediate schools and kept students engaged in learning during
lockdown.
Clipping from
Broadgreen Intermediate Newsletter, September 2021
8. Heritage
Updates
Broadgreen
House
8.1 The
house has remained closed since the Alert Level 4 lockdown and is scheduled to reopen to public on 18 October
2021.
8.2 A
new heating system has been
installed. This will allow a
more consistent temperature to be maintained to protect the objects on display.
8.3 A
new exhibition and display
underway, ‘The Secret Lives of Dresses’, is opening in November.
Isel House
8.4 Isel
House is due to reopen in November for the summer. Some valuable artworks were
removed from the house during winter to be replaced with reproductions.
Fairfield
House
8.5 FOOF
(Friends of Old Fairfield) provided its 2020/21 annual activity report. There
were 17,537 users last year and achievements included hosting Summer
Shakespeare and the further eradication of strangler vine and invasive species
in the reserve. The 2021/22 grant of $10,670 was negotiated
and signed.
Melrose
House
8.6 A
new sub-lessee has taken over the café business at Melrose House. The
new owners are excited to have
the opportunity to run their business at the house and it continues to be a
popular café destination
Founders
Heritage Park
8.7 Following
media coverage about picric acid, a highly explosive substance found in several
museum collections in New Zealand, staff conducted an investigation to identify
possible objects containing picric acid. Several items of concern were
identified and the police notified. The Defence Force attended and removed
several items. A risk assessment of the collection and storeroom is under way
with a museums specialist to establish if additional hazards items exist and
level of risk, with a plan to be developed for their safe removal.
8.8 Founders
closed for three weeks during the COVID-19 Level 3 lockdown and reopened to
visitors, events and tenants on the return to Level 2, resulting in a visitor
number reduction of 36% during the quarter, when compared to 2020.
8.9 The
Nelson Railway Society has experienced personnel changes and will be restarting
its popular train rides in the summer season. Resumption of the rides is
expected to increase visitor numbers.
Heritage
Updates
8.10 The Tuku21
(heritage month) report has been released. Some highlights include attendance
of 6007, economic benefits of $500,000 (NRDA) and an increased number of
culturally diverse events from 13% in 2019 to 25% in 2021. Communications for Tuku22 will be carried out in October 2021 to
call for contributors for next year’s events.
8.11 146
applications for heritage rates remission were processed and the full budget of
$104,434.31 was allocated to these building owners.
8.12 39 grant applications were received for the 2021 round of the
Heritage Project Fund, seeking a total of $393,569. These applications were
assessed by a panel, with the full amount available of $112,042 allocated to 16 applicants.
|
Property Address
|
Category
|
Funding
|
Funding towards
|
|
15 Seymour Ave
|
B
|
$3,800
|
Repiling and relevelling
|
|
24 Grove St
|
B
HPC2
|
$7,000
|
Replace leaking roof
|
|
151 Collingwood St
|
B
HPC2
|
$20,000
|
Conservation advice, repairing roof and rotten
weatherboards.
|
|
64 Brougham St
|
A
HPC2
|
$18,000
|
Repair and replacement of damaged/leaking parts of upper
slate tile roof and tower
|
|
6 Russell St
|
A
HPC2
|
$3,500
|
Repair the bay window
|
|
49 Russell St
|
B
|
$6,852
|
Repairs to the bay window roof
|
|
252 Haven Rd
|
A
HPC2
|
$4,000
|
Replacing leaking spouting and associated rotten timber to
south (road) face of building
|
|
18 Manuka St
|
A
HPC2
|
$10,000
|
Repair stained glass windows
|
|
133 Collingwood St
|
A
HPC2
|
$7,000
|
Engineering advice on seismic strengthening proposals
|
|
176 Nile St
|
C
HPC2
|
$5,000
|
Engineering design to strengthen existing chimney
|
|
29 Collingwood St
|
B
HPC2
|
$2,290
|
Repair/replace rotten weatherboards
|
|
22 Elliott St
|
B
|
$3,100
|
Remedial work to bay window piles
|
|
16 Ngatitama St
|
B
HPC2
|
$5,000
|
Repair the existing windows
|
|
21 Fountain Place
|
B
HPC2
|
$7,000
|
Conservation plan
|
|
326 Wakefield Quay St
|
A
HPC2
|
$7,500
|
Strengthen piles and sub-floor bracing
|
|
193 Milton St
|
A
HPC2
|
$2,000
|
Replace rotten timber to northern entry porch
|
|
|
Total
|
$112,042.00
|
|
Arts Updates
8.13 Council
partnered with Arts Council Nelson to deliver the Ngā Whētu o
Matariki arts project, where local residents nominated their streets to have
Stars of Matariki painted temporarily onto footpaths. Nine clusters of stars
created by local artist Nerys Ngaruhe, with help from residents, were completed
at local events, which included waiata. The project was well received and
helped increase awareness of the significance of Matariki.
8.14 Council
supported the performance of the Wairau Affray at the Theatre Royal in July, an
important piece of local history. An open rehearsal of the play was part of the
Tuku21 programme.
8.15 Te Ramaroa 2021
in July was successfully delivered by the Te Ramaroa Trust and was popular with
thousands appreciating the new name and enjoying the new central city locations
under the level 1 environment at that time.
8.16 Allocation of
funding from the first round of the Creative Communities Scheme was made in
September. 33 applications were received seeking a total of $56,528.45. A total
of $23,951.05 was allocated to 23 recipients.
8.17 Planning and
scoping for three new public artworks to be delivered in the financial year has
been underway and discussed via Te Ohu Toi Ahurea and the Art Selection Panel.
Two projects are progressing with scoping and due diligence, before briefs are
released to artists - a large painted mural at the Tahunanui Reuse and
Recycling Centre and a RAPT (Relocatable Autonomous Projection Tower) project.
The RAPT project will be a mobile sculpture with light art projection equipment
fitted inside to facilitate outdoor light shows.
8.18 Communications
to artists to submit proposals for four Chorus phone box artworks were released
in August. After discussion with Te Ohu Toi Ahurea and Art Selection Panel four
designs have now been selected and will be funded by Chorus to carry out the
artworks in Stoke Tahunanui and Atawhai.
8.19 Communication
for an arts/heritage partnership grants scheme has been undertaken. Small
grants of approximately $3,000-4,000 will support matched funding or resources
from the community, intended to deliver a variety of arts and heritage
activations. An upcoming event from this funding is the ‘First
Flight’ play at Greenmeadows that will help mark the centenary of flight
in Nelson in November 2021.
Events
Updates
8.20 In light of the
current COVID-19 situation, a reset of planning for Council delivered events
was undertaken to assess how events can be delivered, while aligning with
health guidelines. Conversations with event contractors and key agencies,
including Uniquely Nelson, Nelson Marlborough District Health Board and Police,
will confirm the suitability of the new event delivery framework. The purpose
is to deliver events for our community that integrate COVID-19 guidelines
rather than trying to retrofit or to cancel them. This will enable events to be
safely delivered under the green and orange levels of the new COVID-19
protection framework.
8.21 Due to the
South Island entering COVID-19 Alert Level 3 in August, the 4 Lanes Festival
was cancelled, and the Youth Lane Festival postponed to May next year. Both
events were initially planned to be delivered on the 28 August 2021.
8.22 Laugh Nelson on
24 September 2021 and Fright Night on 30 October 2021 have been cancelled due to COVID-19 Alert Level 2 not permitting
these events to be prepared in time and successfully delivered.
8.23 The Eelco
Boswijk Civic Awards scheduled for 8 September 2021 has been rescheduled until
April 2022 and China Week scheduled for 30 September 2021 is now planned for
17-18 February 2022.
8.24 COVID-19 has
affected the preparations of Te Mana Kuratahi. On 14 October 2021, the Te Mana
Kuratahi executive committee made the decision to cancel Te Mana Kuratahi 2021
with no further postponement or cancellation date. With
the cancellation of this year’s Te Mana Kuratahi, a new round of regional
qualifying competitions will take place in 2022 and Te Mana Kuratahi will be
hosted in Te Tauihu in 2023; however some city activations are being planned
for later in the year to promote kapa haka. There will be a request for funding
in the Annual Plan process for Te Mana Kuratahi in 2023.
8.25 Bay Dreams
South has confirmed that it has had difficulty securing MIQ spaces for their
line-up for the 2022 event. Due to the nature of the possible event being
significantly scaled back, Bay Dreams South decided to cancel Bay Dreams 2022
and is planning a smaller event on the same day, 5 January 2022. The new
event for 2022 will be held at the Number 2 Field at Trafalgar Park, along with
a booking for the Trafalgar Park Pavilion for VIP ticket holders. Demand for
camping is unknown at this stage but if there is significant demand, Bay Dreams
is requesting to make use of Rutherford Park. The Trafalgar Centre will be used
for showers and toilets for campers.
8.26 Numerous other
smaller events have also been cancelled due to the uncertainty of COVID-19. These
include Port Nelson Christmas Event; Roller Derby Association event; Big
Brother, Big Sisters Charity Event; Bowater Motors event and the Nelson Half
Marathon among others.
Libraries Updates
8.27 This quarter
has seen the libraries highest ever usage for e-books and audiobooks, with over
11,000 e-book issues and over 6,000 audiobook issues. Despite lockdown, usage
of the physical collection also remained relatively high, with over 133,000
items issued during this first quarter. A ‘fun fact’ for crime
fiction enthusiasts is that 437 of these titles were written by Lee Child.
Collection trends consistently demonstrate that Nelson’s library users
love mysteries and thrillers.
8.28 Over the July
school holidays, the libraries hosted fourteen separate events, which attracted
300-350 participants. New events, such as a Dragon Tea Party, a Rocks, Minerals
and Gems session and an Among Us tournament, proved to be popular. The annual Starlight Stories also made a return and
rounded out a busy fun-filled two weeks of children’s activities.
8.29 In July, the libraries held several events for Matariki.
These included a week-long plant and seedling swap, a Maitai River walk, poi
making and harakeke weaving. The libraries team were also fortunate to host a
book talk from the late John Mitchell and his wife Hilary.
The late John Mitchell and his wife Hilary
Mitchell
8.30 In early
August, the libraries were able to host Ngaio Marsh Award-nominated author Jen
Sheriff, who ran a workshop on how to write historical crime. This fully-booked
event was well received by attendees.
8.31 In August, the
libraries also celebrated Family History Month. Elma Turner Library held a
‘Crafting with family fabrics’ workshop and an ‘Introduction
to family history and genealogy’ class. Libraries also hosted a small
Family History Expo where visitors could talk to representatives from the Nelson Tasman Provincial Museum, the Nelson Historical
Society and Ancestors Attic about their genealogy projects.
8.32 In July and August, in collaboration with local artist Linda
Dimitrievski, the libraries team hosted an adopt an artist programme. Every
Wednesday the public were invited to come along and sew part of a larger art
piece being created by Ms Dimitrievski. The Elma Turner Library provided the
space, sewing machines and morning tea. The finished work is due to exhibited
at the Refinery Art Space later this year.
July School Holidays -Starlight stories and
Gem showcase
8.33 All three
libraries shut their physical doors during the latest COVID-19 lockdown, in
line with government guidance. All loans were automatically extended until the
libraries reopened at Alert Level 2.
8.34 Throughout
Alert Level 4 and Alert Level 3 a number of events and programmes were able to
continue to run online. This included Book a Librarian, digital library
memberships, Spark Jump (the issuing of computer modems), and some classes,
such as our Tech Taster programme. Several events were adapted to run virtually
either through Zoom or
Facebook. This included an excellent poetry video being collated by local poet
Roger Lusby, which featured several Nelson poets reciting their poems.
8.35 The first two weeks
of Alert Level 2 were incredibly busy. The first 48 hours of opening saw 9000
items returned, and over 8000 items issued. A small but significant portion of
the first week’s work was undertaken by the Home Delivery team. In a very
short space of time the team selected and personally delivered (as opposed to
using volunteers, due to risk) over 450 items to over 80 housebound customers.
Many of these customers are high risk and it was very rewarding for Council
officers to restart this service to this specific community.
8.36 Since reopening
at Alert Level 2, response to COVID-19 compliance, requiring customers to wear
masks while inside the facilities, maintain social distancing and sign in, has
been very positive. There has been a small amount of non-compliance which has
been managed by staff. There was a small spike in disruptive behaviour in late September which resulted
in two trespass orders being implemented, however these incidents were not
related to COVID-19 compliance.
Parks
and Facilities Updates
Reserve
Development Programme
8.37 Reserve developments are predominantly funded from subdivision
development contributions, not rates. To date, funding in 2021/22 has been
allocated for design work on the Bayview Reserve playground, the Corder Park resource
consent (for the toilet) and wetland planting.
Eureka Park Mini Table for
Little Visitors
8.38 After
positive reception from the community around the new redwood picnic table at
Eureka Park, a duplicate, miniature version has been installed with a generous
support from the Eureka Sister City Group. This is a delightful reserve for
children to explore the redwood forest. This new furniture crafted by a local
woodworker, largely from timber found on site in the park complements the beautiful forest setting.
Wooden Miniature Table, Eureka Park, 2021
Queens
Gardens - Huang Shi Chinese Garden
8.39 The
floor of the entry gate house to the Huang Shi Chinese Garden was recently
upgraded thanks to a generous donation from a member of the New Zealand China
Friendship Society. The concrete floor was overlaid in a traditional herring
bone pattern with genuine Chinese tiles retrieved from a demolition site in
Huang Shi.
Huang Shi Chinese Garden, Queens Garden,
2021
Modellers
Pond Replacement Park
8.40 Agreement
has been reached with the Society of Modellers on the concept plan, which will
now move on to detailed design. The plan provides for a family-friendly picnic
ground focussing on an upgraded model train network set in an estuarine
environment. The centre piece will be a raised
children’s natural playground located in a dune-like setting. Subject to
resource consent for earth works, it is intended to start on the pond
deconstruction prior to Christmas with most of the work on the park completed
this financial year. Attachment 4 (A2778636) shows the design.
Venues
Website
8.41 The Nelson City
Council Venues website is now online and ready to showcase Council facilities
at https://venues.nelson.govt.nz. The website was supported by a $10,000 grant from Tourism New
Zealand through the Business Events Industry Partnership Initiative. Marketing
to promote the website has begun, which includes promotion in Our Nelson,
online digital advertising, and direct marketing to event organisers.
Maitai
Recreation Hub
8.42 Staff have been
working collaboratively with members of the Nelson Mountain Bike Club and Waahi
Taakaro Golf Club on the project. A resource consent has been lodged. Capital
works will include the construction of additional car parking, outdoor decking
on the golf course building, paths, water fountain, additional toilet, mountain
bike facilities (pump track, skills area, bike stands, wash down and repair
station) and provision for a future café and/or mobile stalls. A
connecting trail is proposed to link the Hub to the Maitai Walkway shared path.
Once resource consent has been granted, construction is likely to commence in
November 2021, and it is estimated the works will be completed by April 2022
(subject to the availability of materials).
Maitai Hub site at Waahi Taakaro Golf Course
Forestry
Harvest and Conversion Programme
8.43 Council has
agreed to retire approximately 140 hectares of forestry and consider
alternative uses. To date around 50-60 hectares have been retired and native
planting undertaken in many of these areas. Progress updates on the conversion
programme are reported to the Forestry Sub-Committee.
8.44 Harvesting of pine trees in the Codgers area commenced late June and
was completed early October. This caused some disruption to recreation (both on
NCC an Ngāti Koata whenua) but was well planned using a phased approach,
and the public were accepting and generally compliant. All areas in the recent
Brook harvest will be retired from commercial forestry and replanting has commenced
in some areas.
Weed Control
Programme Landscape Reserves
8.45 The Nature Conservancy has received funding through the Jobs for
Nature project to assist in the implementation of the Grampians Ecological
Restoration Plan. The Nature Conservancy is delivering this project on behalf
of the Kotahitanga mō te Taiao Alliance, and has awarded the contract to
Kūmānu Environmental.
8.46 The Brook Valley Eastern Hills Ecological Restoration Plan is at the
final draft stage and the Marsden Valley Ecological Restoration Plan has been
finalised. These plans have been used to inform the contractor weed control
programme, grazing programme and restoration planting programme for these
reserves. The implementation of these plans has begun
and will be ongoing.
Jobs for Nature: Project
Mahitahi
8.47 During July,
three community plantings were held to contribute to the overall count of
native plants being installed in the catchment. The total number of
plants planted through Project Mahitahi to date is over 30,000. As at
September, there are 27 people employed across the Project, hosted by six
different agencies, working on publicly accessible land.
8.48 The Ministry
for the Environment has recently released a series of video clips, in
collaboration with the Department of Conservation, which highlights the various
aspects of Project Mahitahi at a national scale.
8.49 The July-Sept
quarterly report to the Project Mahitahi Governance Group is attached
(A2755600) for more detailed information on project status.
Stoke Memorial Hall Strengthening
8.50 Detailed design has progressed on the
Stoke Memorial Hall strengthening work. Consultants, the contractor and a
quantity surveyor have been involved to review the design and the construction
methodology and have provided cost estimates for what is required.
8.51 Costs of strengthening are higher than
budgeted for in 2022/23 through the Long Term Plan for the work and an
additional workshop with Council has been held to discuss the project’s
next steps.
8.52 A separate report is being prepared on the Stoke
Memorial Hall strengthening project and will be reported to this Committee.
Hounsell
Circle Bus Shelter
8.53 The shelter has now been strengthened and is
available for public use. It is expected by the date of this meeting that the
earthquake prone building notice will have been removed.
Montgomery Square Toilet
Renewal
8.54 Council agreed to bring budget forward
from 2024/25 to commence the project in 2021/22 after an application to the
Tourism Infrastructure Fund was successful. Initial work will commence in November
2021 when the project manager allocated to the task starts at Council. The
design will be reported back to the Committee.
Montgomery Square Super Loo
8.55 On 20 October 2021, ‘Thank your Cleaner
Day’ was celebrated at the Montgomery Super Loo. This included an
interview with the custodian of the public toilets that was broadcast live on
Radio New Zealand. Link to the radio interview here: https://www.rnz.co.nz/national/programmes/afternoons/audio/2018817172/thank-your-cleaner-day-i-m-proud-of-the-fact-that-i-m-nelson-s-loo-lady
Estelle Courtney of OCS
Cemetery Operations
8.56 For many years
Nelson City Council has only offered Warrant of Interment (WoI) services Monday to Friday. A request from the Nelson Whakatu
Muslim Association and demand from other community members for burial services
out of hours has resulted in new WoI issuing over weekends and public holidays.
This will allow for urgent burials to be processed over the weekends and public
holidays and bookings for a Monday burial confirmed.
Grampians New Trails
8.57 New trails are being developed to provide greater access into
the Grampians from the (eastern) Brook side, which has been enabled by
the purchase of a block of land in 2020. A number of trails have already been
formed by the previous landowner and the majority of the work is around
developing the entrances, which will be from Sowman and Hinau Streets. These
trails will connect to the existing Grampians ridge trails.
8.58 Work is expected to start in
November beginning with the route from Sowman Street, and over the last year
officers have been working with adjacent residents. The work is expected to
take some time, and public access into the new trails is not expected until the 2022/23 financial
year, once trails are fully formed and safe, signage is installed and the weed
control programme is well underway.
An existing trail in the newly acquired
block of Grampians Reserve (on the Brook side), expected to be open to the
public during 2022/23.
9. Parks
and Facilities Strategy and Policy
9.1 Development
of strategy and policy work that will inform both the Parks and Reserves
Activity Management Plan and Property and Facilities Activity Management Plan, and provide strategic
direction, is described below.
Vegetation Management Policy
9.2 A
draft policy is being prepared to assist staff with decisions around actions
and requests, such as tree removal, pruning, planting and roadside berm
maintenance. A workshop was held on 3 November 2020 with the Sports and Recreation Committee to discuss the draft policy and
the intended outcomes. A draft policy is close to being completed for review by
internal council teams. Following this, the draft policy and will be brought
back to Committee in the new year.
Out and About - On Tracks Strategy Review
9.3 A
Draft Out and About - On Tracks Strategy was approved by the Community and
Recreation Committee for Community Feedback on 5 August 2021. Feedback was open
for a month and communicated through the usual Council channels, closing on
Friday 8 October 2021.
9.4 Feedback
was received from 52 respondents, and officers are working through the main
themes. Some valuable suggestions have been made and officers will develop
these into recommendations for changes to a final version. It is expected that
these recommendations, together with a final draft version, will be brought to
Committee in the new year for recommendation to Council for adoption.
10. Venue Hire Fund
10.1 The Venue Hire
Fund was established in the Annual Plan 2019/20 to
assist eligible community groups to pay the venue hire fees at Nelson City
Council venues. The fund has a pool in the current financial year of $30,000.
The fund is administered by Nelson Regional Development Agency on behalf of
Council. Funding has been approved for funding round to September 2021 for Netball NZ Tactix of $843.00 for two years. This is the ANZ
premiership Netball National competition. Mainland Tactix is the Canterbury team.
10.2 $29,157 remained unallocated at the end of financial year.
11. Quarterly
Review of Key Performance Indicators
11.1 Four of the
nine measures were on track in the first quarter, three had not been measured
yet and two were not on track.
11.2 Attachment 2
lists all performance measures, their status and commentary.
Author: Tanya
Robinson, Strategic Adviser Community Services
Attachments
Attachment 1: A2765557
Quarterly Report Community and Recreation - Quarter 1- Projectsheets ⇩
Attachment 2: A2775720
Community and Recreation - Quarterly Report 1 - 2021-22 - Performance Measures ⇩
Attachment 3: A2755600
Governance Report October 2021 Project Mahitahi ⇩
Attachment 4: A2778636
Tahunanui Reserve Landscape Masterplan ⇩
Item
12: Community and Recreation Quarterly Report to 30 September 2021: Attachment 1
Item 12: Community and Recreation
Quarterly Report to 30 September 2021: Attachment 2
Item
12: Community and Recreation Quarterly Report to 30 September 2021: Attachment 3
Item 12: Community and Recreation
Quarterly Report to 30 September 2021: Attachment 4
Item 13: Nelson
Festivals Trust End of Year Report and COVID-19 Response
|
|
Community and Recreation Committee
2 December 2021
|
REPORT R26140
Nelson
Festivals Trust End of Year Report and COVID-19 Response
1. Purpose
of Report
1.1 To
receive the end of year report to 30 June 2021 from the Nelson Festivals Trust.
1.2 To
receive a report regarding cancellation and changes to Nelson Festivals Trust
programming due to COVID-19 level changes and restrictions.
2. Recommendation
|
That the Community and Recreation Committee
1. Receives
the report Nelson Festivals Trust End of Year Report and COVID-19 Response
(R26140) and its attachments
(A2774236, A2774237, A2774240, A2774241 and A2774242).
|
3. Background
3.1 The
Nelson Festivals Trust (Trust) was established in 2018 to deliver the Nelson
Arts Festival programme, now in its 27th year.
3.2 This
is the second annual report for the Trust (Attachment 1), including financial
statements (Attachment 2).
3.3 Over
the past months, COVID-19 level changes and restrictions have caused
significant impacts to the festival programme. These impacts have ongoing
audience, community, funding, and financial implications.
3.4 A
second report regarding consequent programme cancellations, changes and impacts
is also provided by the Trust (Attachment 3).
3.5 As
context for this reporting, the Board has also provided the Nelson Arts
Festival Reserves and Restricted Funds Policy (Attachment 4), and the original
programme for the festival.
3.6 Brent
Thawley and other Trust representatives and/or staff will attend the meeting
and speak to these reports.
3.7 A
verbal update on financial implications has also been signalled (Attachment 3,
page 8).
Author: Tanya
Robinson, Strategic Adviser Community Services
Attachments
Attachment 1: A2774236 -
2021-07 NCC Nelson Arts Festival Report ⇩
Attachment 2: A2774237
- Draft 2021 Annual Accounts - Nelson Festivals Trust ⇩
Attachment 3: A2774553
- 2021-10 Nelson Arts Festival Nelson City Council Update Memo on 2021
[FINAL].pdf ⇩
Attachment 4: A2774241
- Nelson Arts Festival - 3-1-Reserves-and-Restricted-Funds-Policy ⇩
Attachment 5: A2774240
- Nelson Arts Festival 2021 programme ⇩
Item
13: Nelson Festivals Trust End of Year Report and COVID-19 Response: Attachment
1
Item 13: Nelson Festivals Trust End of
Year Report and COVID-19 Response: Attachment 2
Item 13: Nelson Festivals Trust End of
Year Report and COVID-19 Response: Attachment 3
Item 13: Nelson Festivals Trust End of
Year Report and COVID-19 Response: Attachment 4
Item 13: Nelson Festivals Trust End of
Year Report and COVID-19 Response: Attachment 5
