Agenda of Strategic Development and Property Subcommittee

Strategic Development and Property Subcommittee

21 October 2021

Page No.

Karakia and Mihi Timatanga

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Vining Investment Properties - Marina Development Plan

Tony Vining, from Vining Investment Properties, will speak on the Marina Development Plan.

4.2 Tahuna Beach Camp Incorporated - Support for the Proposed Lease

Dennis Christian, Board Chairman of the Tahuna Beach Camp Incorporated, will speak in support for the proposed lease.

5. Confirmation of Minutes

5.1 3 August 2021 7 - 11

Document number M18843

Recommendation

That the Strategic Development and Property Subcommittee

1. Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 3 August 2021, as a true and correct record.

6. Chairperson's Report 12 - 12

Document number R26323

Recommendation

That the Strategic Development and Property Subcommittee

1. Receives the report Chairperson's Report.

7. Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated 13 - 85

Document number R26188

Recommendation

That the Strategic Development and Property Subcommittee

1. Receives the report Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated (R26188 and its attachments (A2710240, A2761223, A2759459);

Recommendation to Council

That the Council

1. Approves the leasing of the Tahuna Beach Camp to the Tahuna Beach Camp Incorporated Society for an initial term of eleven (11) years with two (2) rights of renewal of eleven (11) years each with renewals dependent on the Lessor and Lessee agreeing the annual base fee and gross income percentage

8. Brook Valley Holiday Park compliance capital works progress update 86 - 92

Document number R26269

Recommendation

That the Strategic Development and Property Subcommittee

1. Receives the report Brook Valley Holiday Park compliance capital works progress update (R26269)and its attachment (A2750279).

Confidential Business

9. Exclusion of the Public

Recommendation

That the Strategic Development and Property Subcommittee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Strategic Development and Property Subcommittee Meeting - Confidential Minutes - 3 August 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Status Report Update - Confidential Items	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Update on Property Matters	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Karakia Whakamutunga

Strategic Development and Property Subcommittee Minutes - 3 August 2021

Minutes of a meeting of the

Strategic Development and Property Subcommittee

Te Kōmiti Āpiti, Rautaki / Rawa

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Tuesday 3 August 2021, commencing at 9.00a.m.

Present: Cr G Noonan (Chairperson), Her Worship the Mayor R Reese (via Zoom), Councillors Y Bowater, T Brand, T Skinner and Mr J Murray

In Attendance: Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison) and Governance Advisers (J Brandt and E Stephenson)

Apologies: Mr J Peters

Karakia and Mihi Timatanga

1. Apologies

Resolved SDAP/2021/037

That the Strategic Development and Property Subcommittee

1. Receives and accepts an apology from Mr J Peters.

Bowater/Murray Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register. Mr John Murray declared an interest in Confidential Item 2 – Tahuna Beach Camp – Community Engagement on the Proposed Lease of the Campground.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 1 June 2021

Document number M18673, agenda pages 6 - 11 refer.

Resolved SDAP/2021/038

That the Strategic Development and Property Subcommittee

1. Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 1 June 2021, as a true and correct record.

Murray/Bowater Carried

6. Chairperson's Report

There was no Chairperson’s Report.

7. Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility

Document number R26090, agenda pages 12 – 14 refer.

Group Manager Corporate Services, Nikki Harrison, and Group Manager Community Services, Andrew White, answered questions regarding the Long Term Plan 2021 – 31 (LTP) resolutions relating to the Subcommittee’s areas of responsibility. It was noted that agenda page 14 was a duplicate of page 13.

Resolved SDAP/2021/039

That the Strategic Development and Property Subcommittee

1. Receives the report Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility (R26090) and its attachment (A2714355).

Brand/Murray Carried

8. Verbal Updates

Marina

Manager Nelson Marina, Nigel Skeggs, provided a brief update, noting that positive feedback had been received in the month since taking over the marina and that staff were starting to resolve licence agreements, focusing on debt control, recovering debt and on transparent communication. He noted that work was being undertaken on the governance model and the masterplan.

Attendance: Councillor Skinner entered the meeting at 9.15am.

Group Manager Community Services, Andrew White, answered questions regarding a private proposal for a marina extension.

Campgrounds

Manager Parks and Facilities, Rosie Bartlett, and Strategic Advisor, Tanya Robinson, provided a brief update on campgrounds, noting that a compliance project at the Brook Camp was continuing, that a resource consent had been lodged for long term occupant activity at the Tahuna Beach Camp, and that Section 17a work was progressing to some mapping.

9. Exclusion of the Public

Resolved SDAP/2021/040

That the Strategic Development and Property Subcommittee

1. Excludes the public from the following parts of the proceedings of this meeting.

Bowater/Skinner Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Strategic Development and Property Subcommittee Meeting - Confidential Minutes - 1 June 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Strategic Development and Property Subcommittee Meeting - Confidential Minutes - 1 April 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
3	Tahuna Beach Camp - Community Engagement on the Proposed Lease of the Campground	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 9.37am and resumed in public session at 10.10am.

Karakia Whakamutanga

There being no further business the meeting ended at 10.10am.

Confirmed as a correct record of proceedings by resolution on (date)

Resolved

Item 7: Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated

Strategic Development and Property Subcommittee

21 October 2021

REPORT R26188

Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated

1. Purpose of Report

1.1 To approve a new lease for the Tahuna Beach Camp between Council and the Tahuna Beach Camp Incorporated (TBCI).

2. Summary

2.1 The current Deed of Lease between Council and the TBCI is due to expire on the 31 December 2021. TBCI wish to renew the lease for the campground and officers seek approval from Council through this report to enter into a new lease with the TBCI.

3. Recommendation

That the Strategic Development and Property Subcommittee

1. Receives the report Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated (R26188 and its attachments (A2710240, A2761223, A2759459);

Recommendation to Council

That the Council

4. Background

4.1 Tahuna Beach Camp has been operated by the TBCI, previously the Tahuna Sands Association for over 90 years and the current lease is due to expire on 31 December 2021. The TBCI have advised that they would like to enter into a long term lease with Council to continue to operate the Tahuna Beach Camp.

4.2 The Tahuna Beach Camp is covered by the policies and objectives of the Tahunanui Reserve Management Plan (2004). It specifically identifies a Motor Camp Management Area. The Strategic Vision for the Tahunanui Reserve is that:

‘Tahunanui Reserve is managed to provide for recreational activities appropriate to the coastal landscape values of the reserve while maintaining and enhancing those values’

4.3 Approving a lease to the TBCI is in line with the policies and objectives of the plan.

Legislative Requirements

4.4 The land occupied by the Tahuna Beach Camp is considered a Park as defined in section 138 of the Local Government Act 2002 (LGA 02) and Council was required to consult on the proposal to grant a lease to the TBCI. Officers undertook community engagement from the 13 August 2021 to the 10 September 2021 with the majority of feedback received in support of the proposed lease.

Previous Council Decisions

4.5 At its meeting on the 24May 2018 the Council received officer advice regarding concerns about the governance, management and financial situation at Tahuna Camp.

4.6 A Business Advisor was appointed at this stage to provide governance advice to the Board and the lease was extended by one year only to the 30 June 2019. The lease term was extended by a further two year term to the 30 June 2021 at the Council meeting of the 21 March 2019.

4.7 Council’s Business Advisor confirmed prior to the dissolution of the role in 2020 that the current model of managing the Tahuna Beach Camp under a lease agreement was proving successful.

4.8 In a report to the Sports and Recreation Committee on 18 June 2020 officers advised that during the 2018 – 2020 period TBCI had undertaken effective change giving Council a substantially higher level of confidence in the TBCI’s ability to perform.

4.9 This report outlined the next steps to be undertaken one of which was to negotiate a new lease. These negotiations are now complete along with the required community engagement and officers seek approval to enter into a new lease with the TBCI.

4.10 The reports and full resolutions to the above meetings were confidential and have not yet been released as public therefore the full resolutions have not been included in this report.

5. Discussion

Deed of Lease

5.1 The Deed of Lease has been prepared by Fletcher Vautier Moore (refer Attachment 1).

5.2 Negotiations with the TBCI have resulted in some changes to clauses in the new Deed of Lease compared to the current Deed of Lease. The reasoning for this was to empower the TBCI to manage the campground effectively and to promote a more collaborative approach between the parties.

5.3 The main changes to note are the following:

5.3.1 The annual base fee has increased from $180,000 + GST to $220,000 + GST and the gross income percentage has increased from 9% to 9.75%.

5.3.2 The gross income has been further defined to include only site rentals, accommodation services, facility and grounds hire and revenue from subleases. However as the gross income percentage has increased this means that the expected annual rent payable to Council will not differ greatly. Revenue that has been excluded includes shop sales, insurance proceeds etc and is further defined in clause 4.5(b)(i-xv) of the draft lease.

5.3.3 The lease comprises three terms of eleven years each and renewals are conditional upon the Lessor and Lessee agreeing both the base fee and the percentage of gross income.

5.3.4 Performance The clause relating to a Business Advisor has been retained allowing the Council’s Chief Executive to make such an appointment to provide governance support to the TBCI board if required.

5.3.5 The lease may be terminated by three months’ notice in writing at any time on the advice of the Business Advisor

5.3.6 Annual stakeholder meetings will be held with the TBCI, Property Services and Parks and Facilities staff to discuss capital/renewal/maintenance works, landscaping and for the TBCI to provide an improvements list and a list of health and safety issues addressed during the year. These meetings replace the current requirement for the TBCI to seek Council approval for all proposed works at the Camp and promotes a more collaborative approach.

5.3.7 All improvements made by the TBCI will be held on Trust by them for Council and these improvements will be passed to Council ownership on expiration or earlier termination of the Lease. In the current agreement all improvements made by the TBCI immediately pass to Council ownership. The TBCI requested this amendment due to proposed changes to the Incorporated Societies Act. If the improvements pass directly to Council ownership, the TBCI balance sheet shows very little equity and they are concerned that this would make it difficult to recruit board members.

5.3.8 Additional clauses have been included that deal to compliance with laws relevant to a relocatable home park and buildings within it.

5.3.9 Officers note that the TBCI have submitted a resource consent application to establish a relocatable home park at the campground which allows for long term occupation. A total of 150 sites have been applied for.

Results of Community Engagement

5.4 Feedback from the community on the proposed lease of the campground to the TBCI was sought from the 13 August 2021 to the 10 September 2021 as set out in report R22722.

5.5 Results from the engagement are as follows (refer Attachment 2):

5.5.1 47 items of feedback were received from members of the public residing in Nelson, Tasman, Havelock North & Dunedin.

5.5.2 Of these, two were not supportive of the lease being renewed and suggested that the land should be:

· Sold for affordable housing;

· Used for an activity that could be enjoyed by all of Nelson and Tasman.

5.5.3 Five neither agreed nor disagreed but noted the following:

· Questioned whether other options for the land had been considered;

· Suggested that an area be set aside for semi-permanent/permanent tiny homes that could be rented out by the campground;

· Raised issue with policies around the long term occupants as believed it was not open to families;

· Questioned whether the whole area needed to be leased.

5.5.4 Feedback from 40 members of the public was in support of renewing the lease of the campground to the TBCI. Within this feedback were some suggestions around the conditions of some of the roading within the leased area, public access and the parking of buses in some locations during the winter months.

5.6 The details of the feedback will be shared with the campground management.

6. Options

6.1 Two options are presented below

Option 1: Approve the proposed lease to the TBCI (preferred option)
Advantages	· Campground continues to be managed effectively · Source of revenue income for Council · Council does not become campground operator
Risks and Disadvantages	· The land is not available for other uses
Option 2: Do not approve the proposed lease to the TBCI
Advantages	· Nil
Risks and Disadvantages	· Council will need to take over as campground operator · Potentially higher financial cost and risk to ratepayers with Council as operator

7. Conclusion

7.1 The TBCI have made significant improvements to the governance, management and financial viability of the campground since officers were first made aware of concerns around these areas in 2018. The Chief Executives report (refer Attachment 3) for the year end 30 June 2021 illustrates the achievements that have been made over the past year along with the plans and objectives for the year ahead.

7.2 Officers recommend that the lease of the Tahuna Beach Camp to the TBCI be approved.

8. Next Steps

8.1 If the lease is approved the new Deed of Lease will be finalised for signing by both parties and the current lease surrendered.

Author: Jules Read, Leases Officer

Attachments

Attachment 1: A2710240 - Tahuna Beach Camp - Draft Deed of Lease 2021 ⇩

Attachment 2: A2761223 - Tahuna Beach Camp - Community Feedback ⇩

Attachment 3: A2759459 - Tahuna Beach Camp - CEO Report - June 2021 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Community engagement has been undertaken as set out in section 82 of the LGA 2002 and a summary of this has been included in the report. The majority of feedback was in support of the lease being renewed with the TBCI.

2. Consistency with Community Outcomes and Council Policy

The recommendations in this report fit with the community outcome:

· Our communities have access to a range of social, educational and recreational facilities and activities where we have high quality and accessible recreation, education, health and community facilities.

3. Risk

Approving the recommendation means the new lease can be finalised for signing. Not approving the recommendation may result in the TBCI pulling out of operating the campground and the Council having to take over, which would likely result in a significant increase in costs to the ratepayer.

4. Financial impact

Approving a new lease with the TBCI will maintain the budgeted revenue income stream for Council.

5. Degree of significance and level of engagement

The matter is considered of low significance as there will be no change to the activity occurring on the land and there are no significant changes to clauses in the new Deed of Lease that would have a negative impact on the community.

6. Climate Impact

Erosion is addressed in the lease and Council is not obliged to undertake works to protect the Property from erosion or to repair erosion damage.

7. Inclusion of Māori in the decision making process

The link to the community engagement page on the Council website was sent through to the Council Kaihautu who shared this information with the Iwi Managers Forum.

8. Delegations

The Strategic Development and Property Subcommittee has the delegation to consider matters around campgrounds

Areas of responsibility

· Campgrounds

Powers to Decide

· none

Powers to Recommend to Council

· All other matters within the areas of responsibility or any other matters referred to it by Council.

Item 7: Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated: Attachment 1- A2710240

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Item 8: Brook Valley Holiday Park compliance capital works progress update

Strategic Development and Property Subcommittee

21 October 2021

REPORT R26269

Brook Valley Holiday Park compliance capital works progress update

1. Purpose of Report

1.1. To provide a progress update on capital work associated with the Brook Valley Holiday Park compliance project.

2. Recommendation

That the Strategic Development and Property Subcommittee

1. Receives the report Brook Valley Holiday Park compliance capital works progress update (R26269)and its attachment (A2750279).

3. Background

3.1 A confidential report was received by the Strategic Development and Property Subcommittee (Subcommittee) at the 11 February 2021 meeting about the Brook Valley Holiday Park (BVHP) long-term occupancy compliance. Further updates were provided in confidential reports on 1 April 2021 and 1 June 2021 to the Subcommittee on this matter.

3.2 If any discussion needs to take place on those reports/matters, it will need to take place in confidential session under section 48(1)(a) of the Local Government Official Information and Meetings Act 1987

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

3.3 Partial exemption to Camping Grounds Regulations (CGR) has been granted until 13 April 2022 and full compliance must be achieved before that date. There are variables relating to this project, which may impact on the timing and the ability to meet the 13 April 2022 timeline for the project, therefore an extension to the exemption date may need to be sought.

Resource Consent

3.4 Long term living is a non-complying activity under the Open Space and Recreation Zone of the Nelson Resource Management Plan. A resource consent application for land use consent to authorise long-term occupation at the BVHP was lodged by Council as camp owner/operator in March 2021.

3.5 Under section 92 (1) of the Resource Management Act 1991, further information was then requested on 22 March 2021. This included flood modelling, which was being undertaken by a consultant. This will inform hazard mitigation considerations related to the consent application. The report regarding flood modelling was delayed but has now been received and indicates setback is not required to address flood risks. However, a five-metre setback has been proposed in the consent application to ensure clearance for public access. It is possible that the setback could be increased as a condition of consent.

3.6 Geotechnical information on the assessed level of ground deformation expected within the fault rupture zone was also requested under section 92 of the Resource Management Act 1991. This was also reliant on the flood modelling information, as this helps determine the setback of living structures from the Brook Stream. The consultant has indicated that they expect to provide their advice by mid-October 2021.

3.7 Consequently, the process to meet compliance is underway, the decision on whether resource consent application will be notified along with any outcome is currently unknown. This presents uncertainty for project delivery timelines.

3.8 Timeline for project

18 February 2021	Council approved designation of part of BVHP as a Relocatable Home Park (RHP), seeking consents under CGR to do so and lodging Resource Consent application for long term occupation
16 March 2021	The resource consent application was lodged
24 March 2021	Council received written consent for the establishment of a RHP for long term occupants under the CGR. This consent is subject to meeting CGR requirements for a RHP (or being granted a certificate of exemption from them), and resource consent for long term occupation
21 September 2021	A briefing on the strategic direction of the campgrounds was given to the Subcommittee
11 October 2021	Extra information requested under Section of the Resource Management Act 1991 lodged
26 October 2021	Briefing on Strategic direction on campgrounds
October/November 2021	Decision on requirement for resource consent to be notified awaited Decision on Resource consent awaited Commencement of services hubs project once resource consent decision received estimated time frame for completion 12 weeks
April 2022	Landscaping is expected to be completed
13 April 2022	CGR exemption expires

4. Capital project update

4.1 Council resolutions from Long Term Plan 2021 – 2031 deliberations in May 2021 included:

That the Council

Allocates up to an additional $510,000 capital expenditure (being $410,000 in Year 1 of the Long Term Plan 2021-31 and $50,000 in each of Years 2 and 3) for an improved toilet block at the Brook Valley Holiday Park, and to connect long-term occupants to water and wastewater services as well as undertake other work related to achieving compliance and requests a report to the Strategic Development and Property Subcommittee prior to works being undertaken; and

4.2 As a result of the resolution from Long Term Plan deliberations, the relevant budgets for the first three years of the Long-Term Plan (uninflated) are as follows:

Budget	Expenditure to 31/8/2021	Year 1 (2021/22)	Year 2 (2022/23)	Year 3 (2023/24)
Building renewals	$0	$50,000	$50,000	$50,000
F Block	$0	$200,000
Compliance	$13,711	$310,000
Total	$13,711	$560,000	$50,000	$50,000

4.3 The Building renewals relates to work identified through condition assessments and subsequent inspections of the property, and includes wastewater and stormwater works in year 1, and cabin and bathroom renewals in year 2 and 3. This work is not discussed further in this report as it does not relate to capital work for compliance reasons.

4.4 The F Block work is dependent on a Code Compliance Certificate being issued for the temporary facility. This work is discussed in more detail later in the report.

4.5 The remainder of the budget, ‘compliance’, is required to meet both CGR compliance and costs associated with the anticipated resource consent requirements, and includes:

Item	Estimated cost
Provision of service hubs as required by CGR	$180,000
Landscaping to separate long term occupants from short term occupants as required by CGR	$30,000
Engagement related to the resource consent and capital works	$20,000
Resource consent application for long term living accommodation	$30,000
Geotech assessment for the resource consent	$30,000
Compliance with the anticipated resource consent conditions (including fire hydrants throughout the camp and cultural monitoring)	$20,000
Total	$310,000

5. Projects associated with meeting CGR compliance

5.1 Provision of service hubs Wastewater and potable water services are required to each relocatable home site to comply with CGR.

5.2 The budget allocated for this project is $180,000. To date, design work has been carried out by a consultant at a cost of $14,000. Construction work is awaiting confirmation of the setback requirement. It may mean that some long-term occupants would be required to move to other sites than the ones they currently occupy. This in turn will determine the exact site locations for the infrastructure.

5.3 F block ablution upgrade The 2019 campground inspection undertaken by Council as regulator found that the ablutions at F Block were not compliant with the CGR. Therefore $200,000 was allocated through the Long Term Plan to fund upgrades to meet compliance.

5.4 F block ablutions were decommissioned and left on site and replaced with temporary facilities in 1996. Code Compliance for the temporary facilities was not obtained at the time. From subsequent inspections staff have been informed that to obtain outstanding Code Compliance Certificates for the temporary portacabin ablution facilities at F Block, some minor works are needed to the portacabins and an accessible toilet is required (this was a condition of the 1996 consent not adhered to). The accessible facility could be provided in another location on site, noting the location of F block is challenging with a steep sloped access.

5.5 Options for provision of an accessible toilet are being progressed currently. Any new and/or additional facilities would likely require a building consent. The budget for this project was estimated at $200,000 and is dependent on further investigations into options that would meet compliance. To date, there has been no expenditure on F block or alternative facilities.

5.6 Staff have requested quotes to progress with the minor works to the temporary facility and continue to investigate options for an accessible facility within the campground.

5.7 Landscaping. $30,000 was allocated for landscaping as a requirement of CGR regulation 11 (3) The relocatable home park shall be separate from that part of the camping ground used for camp sites unless otherwise permitted by the local authority.

5.8 Planting planning is underway, to meet the CGR compliance requirements by separating long term and short-term occupant sites. There are no expenses against this activity yet, as set-back requirements will need to be confirmed prior to planting.

5.9 Initially, as proposed in the Reserves Management Plan for the Brook Reserve (now revoked) it was expected that all relocatable homes would be in Fantail Glade. However, the current plan is to leave long-term occupants in their current sites. This means there is not a clear demarcation of long term and short-term occupants within the camp. Planting is considered to be the most cost-effective way of meeting the CGR provisions. The service hub consultant advises that moving all long-term occupants to Fantail Glade would also be achievable however further design work would be required. This option could be revisited if the resource consent is granted and set back from the stream is confirmed.

6. Next Steps

a. Continue to progress F Block compliance with provision of accessible facilities.

b. Section 92 RMA information to be provided as part of resource consent application.

c. Await decision on whether resource consent application will be notified.

d. Consent processed, either accepted with conditions or declined.

e. Consent conditions to be implemented if required as part of resource consent.

f. Actions to ensure CGR compliance implemented.

g. CGR met.

7. Conclusion

7.1 Much of the future work on the compliance project is dependent on receiving resource consent for long term occupation, including conditions of consent, such as set back from the Brook Stream and fault hazard overlay risk mitigation measures.

7.2 However, due to the compliance completion date of April 2022 when temporary exemption to CGR expires, planning work is continuing. Some work, such as meeting consent conditions for ablution facilities at F Block must be completed irrespective of that.

Author: Rosie Bartlett, Manager Parks and Facilities

Attachments

Attachment 1: Brook Valley Holiday Park Civil Design for Utilities Project (A2750279) ⇩

Excerpt from Nelson City Council Delegations Register (A11833061)

Strategic Development and Property Subcommittee

Areas of Responsibility

Powers to Decide

Powers to Recommend to Council