Item 11: Community and
Recreation Quarterly Report to 30 June 2021
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Community and Recreation Committee
16 September 2021
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REPORT R26185
Community
and Recreation Quarterly Report to 30 June 2021
1. Purpose
of Report
1.1 To
inform the Committee of the financial and non-financial
results for the fourth quarter of 2020/21 for the activities under the
Community and Recreation Committee’s delegated authority.
2. Recommendation
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That the Community and Recreation Committee
1. Receives the
report Community and Recreation Quarterly Report to 30 June 2021 (R26185) and its attachments (A2718579,
A2724513 and A2692511).
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Recommendation to Council
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That the Council
1. Notes the unbudgeted grant income
of $460,000 from the successful Ministry of Business Innovation and
Employment application towards the Montgomery Toilet Upgrade (paragraphs 8.21
to 8.26); and
2. Agrees to bring forward $100,000
budgeted for 2024/25 of the Long Term Plan 2021-31 for the Montgomery Toilet
Upgrade, to enable design, consents and consultation to occur in 2021/22.
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3. Background
3.1 Quarterly reports on performance
are being provided to each Committee on the performance and delivery of
projects and activities within their areas of responsibility. Financials for
the Marina and Campgrounds have been included in the financial tables to provide
consistency and compare quarter on quarter for the activity. These activities
will not be included in the financial tables for future quarterly
reports. Explanation for these activities is provided in the Strategic
Development and Property Sub-committee quarterly report.
3.2 The financial reporting focuses on
the year-to-date performance (1 July 2020 to 30 June 2021) compared with the
year-to-date approved capital and operating budgets.
3.3 Approved budgets are the 2020/21
annual budget plus any carry forwards, plus or minus any other additions or
changes, as approved by the appropriate Committee or Council.
3.4 More detailed project sheets are
included in the Attachment 1 (A2718579) for the 13 projects that fall under the
Community and Recreation Committee delegations.
3.5 These project sheets have been
selected if their budget is at least $250,000 for 2020/21, are multi-year
projects with a budget over $1 million, or have been assessed to be of
particular interest to the Committee.
3.6 Project status is analysed based
on three factors: quality, time, and budget. From the consideration of these
three factors the project is summarised as being on track (green), some
issues/risks (orange), or major issues/risks (red). Projects that are within 5%
of their budget are considered to be on track in regard to the budget factor.
4. Tenders
awarded
4.1 Tenders are advised in the
Quarterly Report if their budget is at least $300,000 and accepted via the
Tenders Subcommittee. There were no tenders awarded under delegated authority
in the fourth quarter of the financial year 2020/21.
5. Financial
Results
Profit
and Loss by Activity: Parks and Active Recreation
5.1 Esplanade and Foreshore
Reserves income is greater
than budget by $85,000. Unbudgeted income of $98,000 has been
received from the Provincial Growth Fund for Borck Creek. This is a joint
venture with Tasman District Council to fund a pathway along Borck Creek.
5.2 Trafalgar Centre income
is greater than
budget by $211,000. Venue Hire Recoveries
are over budget by $220,000, which is offset by expenditure, as noted at 5.6, due to accounting period impacting
transfer of fees.
5.3 Landscape Reserves expenditure is less
than budget by $423,000. Mountain Bike Trail expenditure is $435,000
under budget due to much of the cost being spent against a capital code. These
funds are granted to the Nelson Mountain Bike Club and there have been delays
in commencing projects.
5.4 Saxton Field expenditure is greater than
budget by $58,000. The Staff expenditure allocation is $38,000 over
budget and water charges are over budget by $26,000 due to water required in
the construction of new cycle path and cricket block.
5.5 Trafalgar
Centre expenditure is greater than budget by $195,000. Event and Venue Hire expenditure is
over budget by $219,000, which is offset by income, as noted at 5.2, due to
accounting period impacting transfer of fees.
Profit and Loss by Activity: Social
5.6 Nelson
Library income is greater than budget by $110,000. Grants
from the Department of Internal Affairs via the New Zealand Libraries
Partnership Programme are over budget by $122,000 for staff and resources.
5.7 Community
Housing income is greater than budget by $169,000.
Rent income is over budget by $169,000 due to the
delay in settlement of the properties sold.
5.8 Festivals
expenditure is $117,000 less than budget. Staff
expenditure is $45,000 behind budget, due to less staff time spent on Festivals
due to COVID-19. Arts festival is under budget by $85,000, due to reduced spend as a result of COVID-19.
5.9 Nelson
Library expenditure is less than budget by $55,000.
Preliminary Elma Turner Library Capex
Investigation is $73,000 under budget, with actual spend occurring across a
variety of different areas. Final year end accounting adjustments are yet to be
made as part of the Annual Report process.
5.10 Community
Properties expenditure is less than budget by
$142,000. Staff Expenditure is under budget
by $55,000, while Programmed Maintenance is under budget by $35,000, and
Condition Assessments is under budget by $19,000.
5.11 Community Housing expenditure is less than budget by $2,557,000. The Depreciation Recovery from the sale of properties totals is
$2,642,000. This has been removed from the Operating Expenditure graph to
prevent distortion. Property management fees are $77,000 over budget due
to the delay in settlement.
5.12 Community Tools & Enablers expenditure
is $62,000 less than budget. COVID-19
Emergency Community Organisation Grants is $55,329 underspent in the year. This balance is being carried forward to be available to
allocate in 2021/2022.
5.13 Toilets (Free) expenditure is greater than budget by $257,000. This is mainly due to one-off unbudgeted asset improvement
costs of $240,000, due to asset impairment for the Queens Garden toilet. The
amount paid to build the toilets varied from actual value, which required an
adjustment to reduce the amount of the asset in Council’s fixed asset
register to ensure this reflected the actual value of the building.
5.14 Pūtangitangi
Greenmeadows Centre expenditure
is greater than budget by $58,000. Costs of running the Centre were
approximately 5% higher than originally estimated. Budget for the Centre
has been corrected through the Long Term Plan.
5.15 Event and Venue hire
expenses is $21,000 over budget due to increased operations. This higher than
planned expenditure variance is partially offset by the venue hire revenue
being over budget of $47,000.
6. Commentary
on Capital Projects
6.1 As at 30 June 2021, Capital Expenditure is $4.8m behind the Annual
Plan of $14.8m. $2.2m relates to Increased Levels of Service, $1.3m relates to
Growth, $397,000 relates to Staff Costs and $850,000 relates to Renewals
projects. The table above shows a drop from April to June, due to
capital expenditure carried forward through the Long Term Plan process. See table above.
6.2 13
projects within the Community and Recreation Committee delegations are included
as part of the quarterly reporting.
6.3 Project
status is analysed based on three factors: quality, time and budget. These
projects are reported on in Attachment 1 project sheets (A2718579).
6.4 The most
significant variances between the year-to-date Actuals and year-to-date Budget
represented in the above graph are explained in the project sheets.
7. Community
Partnerships and Social Development Updates
Homelessness
7.1 Winter
tends to be a quieter time for homelessness, with fewer new people arriving in
town and more backpacker beds available. A group of approximately 30 homeless
people remain who are sleeping rough, with the majority of these people having
a connection with Housing First. This period has seen the development of
processes to resolve issues of people staying in problematic or high use areas
and to ensure they are quickly connected with social services.
Male Room / Whare Haumaru Project
7.2 The whare
building is largely complete, most of the furnishings have been installed and
the facility is expected to open next quarter. The look and feel of the whare
is clean and high quality, with the deck and development of the rear of the
property creating much more usable space.
Community
Funding Updates
7.3 The Committee appointed three
community members (Bhoj Subba, Vivienne Lock, and Rachel Gordon) to the
Community Investment Fund (CIF) Panel for a three-year term of 2021-2024,
joining Graeme Thomas and Rosalie Grant, who have another year of their current
term remaining. Panel members can serve up to three consecutive terms. The
vacancy for a Māori panel member is to be discussed with Iwi managers when
they next meet.
CIF
Funding
7.4 50 applications, requesting $741,251,
were received for CIF strategic grants for the three years 2021-2024. Two
applications were considered and approved by the CIF panel in June 2021. The
remaining 48 applications, requesting $699,595 will be considered by the panel
in September 2021. $240,000 is available to allocate as strategic grants.
Emergency
Fund
7.5 No grants were made from the
Emergency Fund in the quarter. The Emergency Fund has $55,329 remaining
unspent.
City for All
Ages Strategy
7.6 With limited migration due to
COVID-19 and New Zealand experiencing its lowest birth rate on record in 2020
(1.61, well below the replacement level of 2.1), the need for a strategy to
keep Nelson’s fast growing population of older adults engaged and
contributing to the community is more important than ever. Council supported
the City For All Ages Community Steering Group to develop a draft Strategy in
2020/21.
7.7 The community-led project aims to
make Nelson a great place to live for people of all ages and examines
age-friendliness in Nelson across a number of areas, including social
connection, work, mobility, and housing. Good progress is being made after
disruption in 2020 due to COVID-19 - engagement with various groups and
agencies to encourage contributions to the Strategy action plan occurred in
2020/21 and is ongoing.
Founders Heritage Park Update
7.8
The refreshed Rutherford Cottage display opened in April. This
project was completed in partnership with Rutherford Rotary Club and provides
an interactive science display based around Rutherford experiments. It was
completed with funds from the Rutherford Rotary Club and the Book Fair. The
opening was attended by Rutherford Rotary members and Friends of Founders
volunteers.
7.9
Operation Grapple, a photographic exhibition telling the story
of the 1950s nuclear testing in the Pacific in the words of 19 veterans who
were there, was held in the Church during April. The exhibition was first shown
at the Naval Museum in Auckland and brought to Founders in partnership with the
artist for Tuku21. The exhibition, featuring a veteran from Nelson, was well
received by visitors.
7.10 The Founders Annual
Book Fair was held in June. Despite only being eight months since the
previous fair, which was delayed due to COVID-19, the fair was a success
raising over $141,000 for development projects at the park.
7.11 Founders Park visitor attraction numbers were over 6300 for the
quarter with an additional 3746 people attending functions.
7.12 After delays due to
the weather and product supply issues, the exterior maintenance of the Windmill
has been completed.
Heritage Updates
Broadgreen
House
7.13 The second stage of
major cob repairs at Broadgreen Historic House has been completed.
7.14 Volunteer week
provided an opportunity to recognise the essential and valued contribution made
by volunteers at Broadgreen House. The Broadgreen Society held a morning tea
for their guides, and Council supplied chocolates, birthday recognitions and a
heritage presentation. The contributions made by volunteers was also
highlighted in ‘Our Nelson.’
7.15 Two ‘Textile
Kids’ programmes at Broadgreen were fully booked with 36 children and
parents participating in yarn bracelet activities, and 28 in cross stitch.
Isel House
7.16 Events at Isel House during the quarter
included a full capacity Tuku21 ‘Art of Isel’ talk with Dame Anna
Crighton attended by 24 people. An open day with actors and musicians, big
games and outside activities attracted over 250 children and families to the
house.
7.17 The Isel House ‘Tiny Room’
display continued to be popular, particularly with local kindergartens and
playcentres who brought groups of children and their whanau to see the display,
with many returning for repeat visits.
7.18 A thank you morning tea for Isel House
volunteers during Volunteer week was held at Greenmeadows café for the
10 (of 16) volunteers that could attend.
Melrose
House
7.19 The Colonel Noel Percy Adams Society held its
AGM on 15 June 2020, which was well attended. The chair provided an update on
the previous 12 months and the challenges of COVID-19. Some of the completed
projects that were reported at the AGM include: redecorating the apartment
bathroom and completing various repairs, restoring the boardroom table,
replacement of the upstairs toilet, a new open/closed sign on the front door,
and a major service of the radiators and heating system.
7.20 Council leases Melrose House to the Colonel
Noel Percy Adams (Melrose House) Society which subleases part of the building
to Melrose Café. This café business has been sold with the
new owner taking over in July.
7.21 The Society has produced a visitor pamphlet
which has proved popular. Council provided a grant to have the pamphlet
professionally designed and printed using Council’s heritage house
branding.
Tuku 21 /
Heritage Month
7.22 Tuku21 Heritage Month
ran throughout April 2021. There were 69 individual events that engaged 6007
individuals. A new ‘Tuku’ naming, branding and logo were
successfully used to promote the festival. Multiple media stories were
generated from the festival including on the Museums Aotearoa national
newsletter. A highlight was an inaugural iwi led event, the Tohu Whenua Sites
of Significance Bus Tour, led by Ngāti Kuia.
7.23 Monitoring of
festival participants recorded:
· 75.4% of all participants scored their attended event as 5 out of 5
(down from 77.5% in 2019).
· 23% of respondents attended more than five events during the month
(up from 7% in 2018 and 19.9% in 2019).
· 11.8 % of respondents were under 35 years old (down from 20.9% in
2019).
· 13 events involved more than 100 people (equal to 2019).
· 25% of events featured non-European experiences or stories (up from
2% in 2018 and 13% in 2019).
Hemuera Robb leading commentary on the
Ngāti Kuia Tohu Whenua Sites of Significance Bus Tour as part of Tuku21.
7.24 In June, a new
heritage panel partnership project with Ngāti Tama was installed at Te
Manu Reserve. Future work is under way using Māori historian, John
Mitchell to gather local Māori stories for future heritage panels.
The new Te Manu Reserve Heritage Panel
Arts Updates
Refinery
7.25 The vacant Refinery – formerly home to the Arts Council –
has prompted several enquires for possible future use. Earthquake strengthening
is on track.
Arts
7.26 The Make/Shift Spaces Arts Walk project was
launched as a collaboration with the Suter Art Gallery with 28 large format art
images appearing across the central city. Using Council’s seed funding
model, the project attracted strong support from private building owners who
provided wall space and significant private contributions of over $20,000.
All along the Heavy Highway by Bill
Hammond, an image in The Nelson Arts Walk
7.27 Welcome
Cloak by Adi Tait was installed inside the foyer at Putangitangi Greenmeadows
in May. The piece was re-named Te Korowai Aroha by iwi in a blessing ceremony.
Representatives
from Iwi, Elected Members, Art Selection Panel, Arts Council Nelson and Nelson
City Council staff at the blessing of Te Korowai Aroha.
7.28 Two murals were painted on the Railway
Reserve underpass, Enjoy the Ride by Hannah Starnes, and Kia Haumaru Te Haere
by Nerys Ngaruhe.
Kia Haumaru Te Haere by Nerys Ngaruhe,
Railway Reserve underpass
Enjoy the Ride by Hannah Starne, Railway
Reserve underpass
Events Updates
7.29 Three youth events were delivered, with two
of these integrated by Whanake Youth in the National Youth Week.National Youth
Week in Nelson involved also the Library, the Police and several other
community groups with focus on our young community. The three youth events were
Rock the City at NMIT (below left), Laugh Nelson (below right) and Young and
Inspired at the Suter Theatre.
All youth events
are coordinated by Youth and Community Works (YCW) who plans, prepares, and delivers
youth events involving youth straight from the beginning. YCW provides several
training programmes directed to youth in addition to performance opportunities.
All events were well attended and received.
7.30 New FlagTrax flag poles have been received
and will be installed in Stoke to allow for the display of flags for the
promotion of art, events and street enhancement.
Libraries
Updates
7.31 In May, a range of STEM (Science, Technology,
Engineering and Maths) related resources and programmes were introduced at
Nelson Libraries. This included:
· Robotics at Nayland Primary School: A four-week outreach programme
introducing students to Lego Robotics and coding
· Virtual Reality Headsets: the purchase of two
Oculus Quest Virtual Reality headsets and associated games and experiences.
These self-contained units have been incredibly popular with young and old
alike.
· Back to the Future Tech Taster sessions: This programme is designed
to introduce older adults to new digital technologies in a fun interactive way
that draws on a person’s familiarity with non-digital information. For
example, one session is on maps, where the attendees progress from exploring
ordinance survey maps and atlases, through to Google Maps and Google Earth. The
programme has been very well received with regular attendance and very positive
feedback.
· STEM drop-in sessions: These are held on Monday afternoon as
unstructured free play drop-in sessions. Resources include gravitrax marble
runs, robotics, electronics, sound tech and virtual reality headsets. Due to
this programme’s success staff plan to introduce this at Stoke Library.
Virtual Reality use by the Kids Media Club, Elma Turner Library.
7.32 A series of events and programmes
specifically designed for the Nelson Home-schoolers Network has been developed.
These weekly sessions have been very well attended and include opportunities
for tamariki to connect with each other while engaging in fun activities such
as Matariki legends, introduction to sewing, and coding classes.
7.33 Librarians made their annual visit to Stoke
School to host a book day in May to coincide with the school’s Scholastic
Book Fair. Book Days have become a signature event of Nelson Libraries –
delighting students with games, stories and entertainment, which promote
literacy while also providing welcome support for teachers and school
librarians.
7.34 Following on from the successful
children’s sewing classes, and to meet continuing customer requests, the
library has been fortunate to secure the services of Robyn Reynolds to run
adult beginner sewing classes. Robyn Reynolds is a well know Nelson Fashion
Designer. The 10-week course costs attendees $70.00, which goes towards the
purchase of materials.
Robyn Reynolds sewing classes, Elma Turner
Library.
7.35 In May, the library released Kōrero ā Hāpori, a newsletter
that highlights and brings together in one place the events and programmes for
the coming three months. It is also an opportunity to promote the wide variety
of library collections and resources. This newsletter is a trial and library
staff are seeking feedback on its value from library users.
7.36 The theme of Youth Week 2021 was ‘he
waka eke noa/we’re stronger together’. For this theme, library
staff collaborated with Whanake Youth to deliver events for rangitahi. This
included hosting a stall at the Youth Expo, a video game evening at the Whanake
Youth base and a silent disco at Elma Turner Library.
7.37 In response to increased demand for
information services, staff have instituted ‘Book a Librarian’
where a customer is able to work through a specialist research request with
a staff member. Queries have ranged from research on the 65th
Regiment in 1847 and associated discharge records, to advice on useful business
management apps for iPhones. At this stage there are approximately five
bookings per week of 45 minutes per session. In addition to this, the library
continues to offer five Device Advice sessions each week.
7.38 A significant increase in electronic
magazines has now been made available to library members, as Overdrive (an
e-book and audiobook vendor) has added over 3000 magazine titles for a minimal
subscription increase. These magazines are available via the Libby mobile app.
Titles range from the well know Runner’s World, National
Geographic and Time, to lesser known titles such as Pioneer
Woman, Vegan Life and Medieval Warfare Magazine. There have been over 1500 checkouts of e-magazines since
they became available and this has increased each month.
7.39 Earlier this year the library purchased three
interactive touch screens for the purpose of digital storytelling and promotion
of library resources, collections and events. These multiuse screens have
shared visual and audio content relating to Matariki, Stoke history and the
Nelson Institute. More recently, they have been used for watching some key New
Zealand Olympic events – to loud applause from watching
customers.
7.40 Elma Turner Library has been fortunate to
liaise with Dignity NZ to deliver period equity through the provision of free
period products to those in need. Signs and small tokens are available in the
female public bathrooms which may be taken to the library kiosk in exchange for
a pack of period products.
7.41 After last year’s cancellation due to
COVID-19 restrictions, Elma Turner Library was proud to celebrate the Ngaio
Marsh Book Awards with the return of Mystery in the Library. This year’s
event was hosted by local author Chris Stuart who welcomed New York Times
bestselling author Nalini Singh and Rose Carlyle, whose debut thriller The
Girl in the Mirror has been snapped up by Hollywood. All three authors
talked to an audience of fans, about their writing careers, latest books and
how to craft great mysteries. Both Rose and Nalini also held booked-out writing
workshops where keen writers could learn top tricks of the trade.
Mystery in the Library event, Elma Turner
Library.
7.42 Following on from December’s successful
Jobs Expo, the library once again partnered with Connected and the Ministry of
Social Development to deliver a Next Steps - Careers and Training Expo at Elma
Turner Library in June. Although not as well attended at the December event,
feedback from attendees and vendors was incredibly positive with quality
connections being made between the two groups. This is a partnership that both
the library and Connected are keen to develop further.
7.43 In addition to the library’s regular
school holiday programming in April, we were fortunate to partner with a local
OSCAR programme to host Eleanor from Project Jonah. This informative fun
water-based event was held in the pop-up playground and highlighted
conservation needs with a focus on whale rescue.
7.44 The past few months have been busy at Stoke
with the introduction of a craft club on Monday afternoons, regular visits from
Stoke School and continued visits from Billy the Dog. Billy has been coming to
Stoke Library with his owner Nicki now for almost 5 years. Children who are
learning or struggling to read are encouraged to read to Billy as a way to
increase their confidence in a fun non-threatening environment.
Reading to Billy the dog, Stoke Library.
7.45 As part of the National Library Partnership
Programme, the library received funding to use towards updated professional
photos and video content of Elma Turner Library. Some sample photos are below.
Sample of professional photos, Elma Turner
Library.
7.46 Other highlights for the final quarter of
2020-21 include: a successful New Zealand Music Month with six performances by
local artists; hosting a number of Tuku21 events, including a writing workshop
by Ro Cambridge; and the privilege of hosting both the Blue Stories Project
exhibition, which shared journeys of perinatal depression, and Age
Concern’s Beyond the Face exhibition exploring the secret life of
older people.
Opening of beyond the Face Exhibition, Elma
Turner Library.
8. Parks
and Facilities Updates
Reserve
Development Programme
8.1 Reserve developments are
predominantly funded from subdivision financial contributions, not rates. Where
appropriate, funds are reallocated to a specific development project budget.
2020/21 funding was allocated for the construction of a new shared pathway
through a new reserve in the Montebello Subdivision (Ngawhatu Valley), the
Marsden Park Play Space, Bayview, and the Corder Park redevelopment.
Liberty Swing Tahunanui Beach
8.2 The Liberty Swing at Tahunanui
Beach has been renewed to extend its life for another 20 years, and the pathway
to the swing has been levelled out to offer smoother more-accessible access for
users. The facility needs to be locked due to the weight of the structure, cost
of vandalism, and because appropriate use is required. A key system is now
available to individual families and can be picked up free of charge from
customer service or Rollos locksmith. This has been very well received.
Renewed Liberty Swing, Tahunanui Beach
Foreshore play area.
Carousel
8.3 A carousel is to be installed in
August, which is wheelchair accessible and allows for both people with
disability and able-bodied to play together. This is located close to the
liberty swing and will add to the available activities for families at Tahuna.
Planned Carousel for Tahunanui Foreshore
Modellers Pond Replacement Park
8.4 Design of the Modellers Pond
replacement park is underway with the involvement of the Society of Modellers
train section members. The focus will be on a family picnic area with the model
trains incorporated into an upgraded estuarine environment. Work is expected to
begin in 2022, and is dependent on the construction of the Centennial Road pump
station.
Venues
Website
8.5 The Nelson City Council Venues
website is now online and ready to showcase Council facilities: https://venues.nelson.govt.nz. The website was supported by a $10,000 grant from Tourism New
Zealand through the Business Events Industry Partnership Initiative.
8.6 The website contains updated
information to showcase the range of facilities to national and international
event and conference organisers. There is a selection of tools to help event
organisers with planning an event like consents, waste minimisation, insurance
and funding, plus a Frequently Asked Question section.
Saxton Field
Marketing
8.7 Nelson City Council and Tasman
District Council Staff worked on a combined Marketing Strategy for Saxton
Field. Staff held discussions with the Marketing Studio in the preparation for
an updated Strategy.
8.8 The draft Strategy will be
presented to the Saxton Field Committee in August 2021 for comment. Any comment
will be incorporated into a final Strategy which will be brought to the
Committee for approval in November 2021.
Maitai
Recreation Hub
8.9 This project has received funding
support from Ministry of Business Innovation and Employment. Following a
Committee decision in April 2021, members of the Nelson Mountain Bike Club, the
Waahi Taakaro Golf Club, and Council officers are focussed on creating the hub
at the Waahi Taakaro golf course, taking advantage of opportunities for
cooperative development.
Forestry
Conversion Programme
8.10 Council has agreed to retire approximately
140 hectares of forestry and consider alternative uses. To date around 40
hectares have been retired and native planting undertaken in many of these
areas. Progress updates on the conversion programme are reported to the
Forestry Sub-Committee.
Weed Control
Programme Landscape Reserves
8.11 The application to government for funding
through the Jobs for Nature project, to assist in carrying out the requirements
of the Grampians Ecological Restoration Plan, has reached the procurement of
contractors stage. The Nature Conservancy is delivering this project on behalf
of the Kotahitanga mō te Taiao Alliance.
8.12 The Brook Valley Eastern Hills Ecological
Restoration Plan and the Marsden Valley Ecological Restoration Plan are both at
the final draft stage. These plans have been used to inform the contractor weed
control programme, grazing programme and restoration planting programme for
these reserves.
Maitai
Restoration Project
8.13 Project Mahitahi was launched in October 2020
and since its inception has employed 33 people across a range of projects,
planted the first 15,000 trees (of 125,000 to be planted over five years), held
five community planting events, and removed pest animals and pest plants from
the Maitai catchment. The Project is a Kotahitanga mō te Taiao Alliance
project, co-designed and co-governed by Council, Iwi partners (Ngāti
Koata, Ngāti Rārua, and Te Ātiawa) and the Department of
Conservation (Refer to Attachment 3 A2692511).
Mountain
Bike Trail Grade Audits
8.14 Issues have been raised with the grading of
the mountain bike trails in Nelson. An audit of trail grades in Nelson has been
completed, and results indicate that many trails at an advanced level may have
a posted grading indicating an intermediate level. This represents a risk,
particularly for new riders and visitors, and can lead to safety issues. Tasman
District Council has also undertaken similar work on trails in its region.
8.15 The preliminary results show a considerable
number of trails require their grading to be changed; predominantly to be
increased by one grade. This has been communicated to Koata Ltd and the Nelson
Mountain Bike Club. At the time of writing officers are working with the Club
to update signage and the Trailforks website and communicate the changes to the
public. It is understood that Silvan Forest, Kaiteriteri Mountain Bike Park and
Wairoa Gorge Mountain Bike Park have also recently made changes to their
grades.
Adopt A Spot
Programme
8.16 The number of Adopt a Spot groups has
increased to more than 42 in total, with 250 volunteers focusing at this time
of year on planting. Once plants have been planted, the process continues with
volunteers working on ongoing maintenance until canopy cover is achieved. 2,000
trees were provided to 12 Adopt A Spot planting projects, and more than 160
volunteers attended.
An overview of
all groups as of July 2021 is detailed in the table below.
|
Name of Group
or Individual
|
Number of members
|
Location
|
|
Maire Stream
Guardians
|
4
|
Area at end of
Douglas Road
|
|
Volunteer
(Planting & pest plant control)
|
1
|
Biggsburn
Esplanade Reserve
|
|
Volunteer Group
(Planting & plant pest control)
|
4
|
Bolwell Reserve
|
|
Volunteer
(Planting & plant pest control, gardening, fruit tree
maintenance)
|
1
|
Bolwell Reserve
|
|
Birdlife Central
|
20
|
Botanical Hill
|
|
Braemar Eco
Village
(Planting & plant pest control)
|
5
|
Braemar Eco
Village
|
|
Volunteer Group
(Planting & plant pest control, pest animal monitoring &
control, native wildlife monitoring)
|
10
|
Brook Conservation
Reserve
|
|
Volunteer Group
(Planting & plant pest control)
|
5
|
Brook Esplanade
|
|
Volunteer
(Planting & plant pest control)
|
1
|
Brook Stream
|
|
Volunteer
|
1
|
Brook Stream
Esplanade
|
|
Volunteer
|
1
|
Brook Stream Esplanade
|
|
Ropu Kaitiaki -
Group of Guardians
(Planting & plant pest control, gardening, fruit tree
maintenance)
|
5
|
Cattle Market
Reserve
|
|
Nelson Mountain
Bike Club
(Planting & plant pest control)
|
10
|
Codgers Mountain
Bike Park and Branford Jumps
|
|
Clifton Terrace
School
(Planting & plant pest control, water quality monitoring, rubbish
clean ups, native wildlife monitoring, gardening)
|
30
|
Corder Park
|
|
Birdlife on
Grampians
(Pest animal monitoring & control, Native wildlife monitoring)
|
30
|
Grampians Reserve
|
|
Volunteer
(Planting & plant pest control)
|
2
|
Grampians Reserve
|
|
Volunteer
|
1
|
Grampians Reserve
|
|
Volunteer
|
1
|
Grampians Reserve
|
|
Volunteer Group
(Pest plant control)
|
5
|
Grampians Reserve
|
|
Volunteer
|
1
|
Grampians Reserve
|
|
Hampden Street
School
|
1
|
Grampians Reserve
(fence off an area, to the west)
|
|
Volunteer
(Planting & plant pest control)
|
1
|
Hanby Park Reserve
|
|
Volunteer Group
(Pest animal monitoring & control, native wildlife monitoring)
|
9
|
Haulashore Island
|
|
Volunteer
(Planting, pest plant & animal control)
|
1
|
Haven Holes and
Groom Creek
|
|
Fulton Hogan
(Planting & plant pest control, pest animal monitoring &
control, water quality monitoring, rubbish clean ups)
|
5
|
Jenkins Stream
|
|
Volunteer Group
(Planting & plant pest control)
|
2
|
Koura Rd, Atawhai
|
|
Volunteer
(Planting & plant pest control)
|
1
|
Lower Maitai
|
|
Friends of the
Maitai
(Planting, pest plant control & water quality monitoring)
|
6
|
Maitai River
Esplanade
|
|
Marsden Valley
Trapping Group
(Pest animal control)
|
20
|
Marsden Valley
|
|
Volunteer
(Planting, pest plant control)
|
1
|
Marybank Reserve
|
|
Volunteer Group
(Pest animal control)
|
2
|
Murphy North
Reserve
|
|
Volunteer Group
(Planting & plant pest control, pest animal monitoring &
control, water quality monitoring, fruit tree maintenance)
|
10
|
Murphy South
Reserve - 'Wild About Toi Toi'
|
|
Volunteer
|
1
|
Near Sunday Hole
|
|
Volunteer
(Planting, plant & animal pest control)
|
1
|
Ngapua Reserve,
Atawhai
|
|
Volunteer
(Pest animal control)
|
1
|
Ngawhatu
|
|
Volunteer
|
1
|
No preference
noted
|
|
Volunteer
(Planting & plant pest control, rubbish clean ups, gardening,
fruit tree maintenance)
|
1
|
Orchard Reserve,
Stoke
|
|
Volunteer Group
|
7
|
Pa Harekeke -
Saxton Field, Saxton Circus Oval/Orphanage Street Esplanade
|
|
Nelson Environment
Centre
(Planting & plant pest control, gardening, fruit tree
maintenance)
|
5
|
Paddy's Knob
Reserve
|
|
Nelson Environment
Centre
(Planting & plant pest control, gardening, fruit tree
maintenance)
|
1
|
Paddy's Knob
Reserve
|
|
Paremata Flats
Restoration Group
(Planting, pest plant & animal control)
|
25
|
Paremata Flats
|
|
Volunteer
(Pest animal control)
|
1
|
Pikimai Hill and
Fairfield Park
|
|
Pipers Reserve
Trappers
(Planting, pest plant & pest animal monitoring & control,
native wildlife monitoring)
|
10
|
Pipers Reserve
|
|
Volunteer
(Planting, pest plant control)
|
1
|
Poormans Valley
Esplanade Reserve, Ecological Restoration Plan Area One
|
|
Volunteer
(Planting & plant pest control)
|
1
|
Poplar
Reserve/Bolwell Reserve
|
|
Volunteer
(Pest animal control)
|
1
|
Pukatea Reserve
|
|
Friends of Queens
Gardens
(Planting & plant pest control, rubbish clean ups, gardening)
|
10
|
Queens Gardens
|
|
Auckland Point
School
|
1
|
Saltwater Creek Esplanade
|
|
Volunteer
(Planting & plant pest control, pest animal monitoring &
control, fruit tree maintenance)
|
2
|
Sanctuary
Esplanade
|
|
Paremata Flats
Restoration Group
(Planting, pest plant & animal control, gardening)
|
1
|
Saxton Creek
Esplanade
|
|
Volunteer Group
(Planting & plant pest control, gardening)
|
6
|
Saxtons Field Lake
area - true left side only, between the two power poles either side of foot
bridge.
|
|
Nelson Christian
Academy Trapping Group
(Pest animal monitoring & control, native wildlife monitoring)
|
12
|
School trapping
project at Nelson City Council land and walkways surrounding Nelson Christian
Academy - 100 Marsden Valley Road.
|
|
Volunteer Group
(Planting & plant pest control)
|
2
|
Stoke Reservoir
Reserve
|
|
Volunteer Group
(Planting & plant pest control, fruit tree maintenance)
|
3
|
Te Manu Reserve
|
|
Titoki Trappers
(Planting, pest plant & animal control)
|
5
|
Titoki Reserve
|
|
Volunteer
|
1
|
Tosswill Reserve
|
|
Volunteer Group
(Planting, pest plant control)
|
8
|
Tosswill Reserve
|
|
Nelson Bird
Banding Group - Ornithological Society of New Zealand
(Native wildlife monitoring)
|
4
|
Wakapuaka
|
|
Volunteer
(Pest animal
trapping)
|
1
|
Waterhouse Reserve
|
|
Volunteer
|
1
|
Whakapuaka
Esplanade
|
|
Battle for the Banded
Rail
|
1
|
Whakatu Drive
|
|
Volunteer Group
(Planting, pest plant & pest animal monitoring & control,
native wildlife monitoring, gardening, fruit tree maintenance)
|
3
|
Wolfe Street
Reserve
|
|
Volunteer
|
1
|
Wolfe Street
Walkway
|
Stoke Hall
Temporary Bracing
8.17 Given the heightened activity around the
Stoke Memorial Hall with the Youth Park, a contractor will be temporarily
bracing the side wall of the Stoke Memorial Hall. This action reduces the risk
of the earthquake prone building to the public. This bracing work will be done
before the youth park is completed.
8.18 Design is underway for the Stoke Memorial
Hall strengthening and a report will be brought to the Committee to outline
next steps.
Hounsell
Circle Bus Shelter
8.19 The Hounsell Circle bus shelter is earthquake
prone, and work is underway to strengthen it. This strengthening work will
result in a building that no longer has an earthquake prone notice on it. The
building is proposed to be listed as a heritage building as part of the Nelson
Plan.
Isel Market
8.20 There
is a proposed sale of the Isel Market before the summer season this year, from
current management to a co-operative of regular stall holders. The new licence
to occupy will be for an initial term of three years with a right of renewal of
a further three years.
Tourism Infrastructure Fund –
Montgomery Square Toilet Renewal
8.21 Round
Five of the Tourism Infrastructure Fund was open for applications in April. An
application was made for the Montgomery Square toilet renewal. The project is
to upgrade the toilets at Montgomery Square, including improving the accessible
bathrooms, improving the layout, increasing the number of showers, and
improving the external appearance of the building. $460,000 was applied for,
with the project currently budgeted in 2024/25 and 2025/26.
8.22 This
external funding is to increase the funding that Council already has for the
toilet, rather than to offset existing Council funding.
8.23 Council
was notified on 15 July that the funding application was successful, and once
consultation has been carried out, and consents are in place, the Ministry of
Business Innovation and Employment will enter into an agreement with Council
for the funding of $460,000, with an expectation that it will be completed
within 18 months.
8.24 To
accommodate the external funding, Council’s funding for the project will
need to be brought forward from 2024/25 and 2025/26 through the Annual Plan
2022/23 process. This process will also assess the implications of the project
on other Council projects. A concept design will be provided to the Committee
for approval.
8.25 In
addition, some budget will be required in 2021/22 so that the project can
commence with design, consultation, and consents this financial year. The
recommendation in this report reflects the need for this.
8.26 Funding
in 2021/22 was not put into the Long Term Plan 2021-31 because the project was
only going to go ahead if external funding was awarded.
9. Parks
and Facilities Strategy and Policy
9.1 Development
of strategy and policy work that will inform both the Parks and Reserves and
Property and Facilities Activity Management Plans and
provide strategic direction is described below.
Vegetation Management Policy
9.2 A draft policy is being prepared
to assist staff with decisions around actions and requests, such as tree
removal, pruning, planting and roadside berm maintenance. A workshop was held
on 3 November 2020 with the Sports and Recreation Committee to discuss the
draft policy and the intended outcomes. A draft policy is being completed for
review by internal council teams. Following this, the draft policy and will be
brought back to Committee later in 2021.
Saxton Field Reserve Management Plan review
9.3 Hearings and deliberations were
held on the Saxton Field Reserve Management Plan. Nelson City Council and
Tasman District Council adopted the final Saxton Field Reserve Management Plan
in May 2021.
Venue Hire Fund
9.4 The Venue Hire Fund was
established in the Annual Plan 2019/20 to assist eligible community groups to
pay the venue hire fees at Nelson City Council venues. The fund has a pool in
the current financial year of $30,000. The fund is administered by Nelson Regional
Development Agency on behalf of Council. The following events were approved for
funding to June 2021:
· Cancer Society Ball (postponed from June 2020 to June 2021) –
Cancer Society - $1,340
· Dancing for a Cause (postponed from May 2020 to May 2021) –
Hospice - $3,000
· Electrix Cheerleading Sports Inc - South Island Show offs - $2,500
· Netball NZ Tactix - $843
· Good Peoples - $1,000
· Salmonella Dub & Friends - $1,000
· Hearing talks Nelson - $470
· Nelson Community Venues - Movember Breakfast - $245
9.5 $19,602 remained unallocated at the end of financial year.
10. Workshops
10.1 There were no
workshops held in the last quarter of 2020/21.
11. Summary
of achievements in the financial year 2020/21 under the Community and
Recreation Committee delegations
Parks and
Facilities
11.1 City Play Space – development of
future play space(s) in the city.
11.2 Corder Park Pumptrack – Following engagement with the local community the Corder Park play
space has been upgraded and a pump track added. The area is a popular meeting
place for children who bike to and from school. The pump track has received
positive feedback and is well used by children. Additional planting is
proposed, and a small public toilet will be installed.
11.3 Maitai Recreation Hub – This project has received funding support from Ministry of Business
Innovation and Employment. Following a Committee decision in April 2021,
Council officers have worked with members of the Nelson Mountain Bike Club and
Waahi Taakaro Golf Club to create the hub at the Waahi Taakaro golf course,
taking advantage of opportunities for cooperative development. The project is
planned to be completed before April 2022 in time for the Mountain Bike Enduro
World Championship.
11.4 Community Planting – more than
14,800 plants and 33 fruit in Urban Esplanades, 570 plants along Walkways,
1,700 plants in Street Gardens and more than 150 trees and 700 plants have been
planted in Neighbourhood Parks.
11.5 Dog Park – construction of a dog
Park in Marsden Valley (R13714).
11.6 Adopt a Spot – ongoing success
with a growing volunteer community.
11.7 Cawthron Steps at Church Hill –
renewal of pillar that was damaged by vandalism in October 2020.
11.8 Brook Tīeke – The first
tīeke (saddlebacks) were released in the Brook Waimārama Sanctuary;
and the Brook Sanctuary Open Day took place on Sunday 11 April 2021.
11.9 Golf Course Turf Management – Turf management on the golf course over summer has improved the
quality of the tees and greens. Comments from the Club have been favourable.
11.10 Mountain Bike Grading – Officers will work with the Nelson Mountain Bike Club around
changing signage and the Trailforks website.
11.11 Saxton Field Marketing – a new branding
package is being developed and adopted by Saxton Field Committee in February
2021. The Saxton Field Committee adopted the Capital
Works Programme on 11 August, which included $20,000 operating funding for
marketing and signage, including wayfinding, for incorporation into Nelson City
Council’s draft budget, as part of the Long Term Plan 2021-2031.
11.12 Modellers Pond Replacement
Park – Moving to the next stage with
construction starting in December 2021 at the Centennial Road pump station.
11.13 Out and About Strategy – this key strategy has been reviewed and adopted.
11.14 Aquatic Facilities Strategy – this strategy has been workshopped and completed.
11.15 Artificial Turf – Feasibility has been workshopped and reported to Sports and
Recreation Committee.
11.16 Erosion at Tahunanui Beach – Council released social media posts to remind the public of
health and safety risks of approaching the cliffs and enter the fenced off area.
Due to tidal fluctuations it is not practical nor safe to install fencing or
signage on the beach at the bottom of the new sand cliffs.
11.17 Bridge maintenance and
structure renewal – A programme of work is
underway to carry out bridge maintenance and renewals following actions
identified through the 2019 condition assessment. Work carried out this quarter
has included the renewal of the Miyazu Bridge.
11.18 Earthquake Prone buildings – Hounsell Circle bus Shelter has been strengthened.
11.19 Toilet Renewal Programme – Tahunanui Lions toilet and Millers Acre Toilet were
completed.
11.20 Eureka Park – new walking trails have been constructed.
11.21 Weed Control Programme - The Brook Valley Eastern Hills Ecological Restoration Plan and
the Marsden Valley Ecological Restoration Plan have both been finalised.
11.22 Marina – The position of Marina Manager was
advertised in December 2020. A draft plan has been
presented and reporting now goes to the Strategic Development and Property
Subcommittee.
Library
11.23 New Zealand Libraries Partnership Programme
– Central Government funding via the National Library for three library
positions for the second half of the year. This is in addition to subsidised
licencing and electronic resource costs for Electronic
Purchasing in Collaboration (EPIC)
and Aotearoa People’s Network Kaharoa as well as specific funding for
professional photography, increased audiobook content and a review of the
Prow.
11.24 Kōrero ā
Hāpori – the creation of a new quarterly
Library Newsletter
11.25 Partnership Opportunities
with Connected – to deliver a pop-up
Employment Expo in November, and a pop-up training and skills expo in May.
11.26 New Interactive Resources – Adult grab bags, Virtual Reality Headsets, Sewing Machines,
STEM products and Interactive touch screens have allowed for a new range of
interactive programming and outreach.
11.27 New Children’s
Programming and Outreach – new sewing,
gardening and craft clubs, stem drop ins, resourcing the children’s
hospital, home schoolers programme, Media club working with the Nelson Weekly
and Fresh FM.
11.28 New Adult Programming and
Outreach – Idea Services fortnightly visits,
Age Concern tech connect initiative, Book a Librarian, Dementia Friendly
shifting to Nightingale and getting a number of new attendees.
11.29 Advance Voting for the
General Election – Positive feedback from
organisers received regarding the number of votes cast at Elma Turner Library
and enthusiasm to use the location at the next election.
11.30 Digital Inclusion and Access – an increase in Skinny Jump sign ups, increased device advice
sessions and new programming (Tech Taster), specifically designed to break down
the digital divide.
11.31 Borrowing statistics – These were up from 2018-19, the last full non-COVID-19
year.
11.32 Shelving Renewals – Replacement of shelving in Stoke Library and furniture
renewals for the Non-Fiction end of Elma Turner Library. Both have allowed for
a fresher lighter look and use of library spaces.
Community
Partnerships
11.33 Events Hui – The Events Team organised a
first-time hui in June for local event organisers (community and commercial
managers, coordinators and event staff) to share ideas, discuss opportunities,
challenges, resources, and introduce Council’s best practice in the
sector. The event was very well received, with presenters from Uniquely Nelson,
Volunteer Nelson, Nelson Regional Development Agency, local Rotary groups,
Council teams and Nelson Arts Council. Topics such as waste management, climate
change, storage space for event gear, marketing and promotion, traffic
management plans and road closure, resource consents, volunteer management and
funding were discussed. The events hui will become an annual opportunity for
Council’s Events Team to engage with the local events sector and build productive partnerships with local event organisers.
11.34 Events – 10 events were successfully
delivered despite the consequences of COVID-19 on both events planning and
resources. A major achievement was to be able to quickly put in place a
Christmas programme with the support of Uniquely Nelson and to offer a series
of Christmas themed activities that were very popular, including the Santa
Grotto that drew over 2,000 visitors in the city centre.
11.35 New Year’s Eve Countdown – This
featured 100% local performers and was very well received by both the
performers and the audience.
11.36 Summer Movies Al Fresco – This year
featured more recent movies which drew in a new audience to more than 10
sessions proposed across the region.
11.37 Tahuna Summer Sounds – This event once
again delivered a great show to a very wide and varied audience of over
5,000 attendees.
11.38 Te Whare Haumaru – Construction of Te
Whare Haumaru at the Male Room is now largely complete, with some final
landscaping and furnishing work still under way. This project has benefited
from the leadership of Rotary alongside Council and an extensive range of
community and business supporters. The whare will make a tangible difference
supplying the basics of life while allowing homeless people to access relevant
local services more easily.
11.39 Founders Heritage Park – A major
maintenance project on the Windmill was completed. Following two reports
received as part of a National Service Te Paerangi expert knowledge exchange, a
‘RE-ORG’ (re-organisational) project was initiated to improve
storage of the collection.
11.40 Two Book Fairs – Due to the postponement of
the annual book fair in June 2020 there were two fairs held during 2020-21,
both were very successful.
11.41 Founders Heritage Park Strategic Plan –
This significant work was approved in October 2020.
11.42 The Garden of Remembrance – A redevelopment
of the fernery to become The Garden of Remembrance was
complete in September.
11.43 Heritage Houses – Two summer exhibitions,
‘A Traditional Christmas’ at Broadgreen and ‘The Tiny
Room’ at Isel House were well received.
11.44 Inventory Cataloguing – The second phase of
the inventory cataloguing project was completed at Broadgreen, with assistance
from a range of experts and volunteers.
11.45 Heritage Month – This year was rebranded to
Tuku 21, a name gifted by iwi. The rebranded event received positive feedback
and strong community participation.
11.46 Parihaka Performance – The Theatre
Royal was supported by funds from the cancelled 2020 Heritage Festival grant
scheme to hold a Parihaka play organised by the local Parihaka network group
11.47 Heritage Panels – Panels completed this
year included Italians in the Wood, Betsy Eyre and Appo Hocton.
11.48 Public Art Works – Works completed this
year included Chorus cabinets, a Skate Ramp Mural, a Community Art Works Mural,
Railway Reserve Murals, Marina recycling stations and the relocation of Te Korowhai
Aroha / Welcome Cloak. Council provided funding along with other
sponsors for the Make Shift Spaces Arts Walk project. Art Activations included
The Kindness Pandemic in partnership with Arts Council Nelson.
11.49 Light Art Projections – Council’s
projector has been used for many community events including Matariki, New Era
Resolutions (Te Ramaroa Trust), Night Visions (Arts Festival), Nutcracker Show
(Theatre Royal and Primary Dance Group), Te Wiki o Te Reo, ANZAC projections
(RSA).
11.50 Arts Council Nelson – Arts Council Nelson
relocated to Hardy Street to allow for earthquake strengthening of the Halifax
Street building. The move into the CBD has been positive with increased
visitor numbers and enquiries.
12. Key
Performance Measures
12.1 As part of the development of the LTP
2018-28, Council approved levels of service, performance measures and targets
for each activity. There are 21 performance measures that are within the
Community and Recreation Committee’s delegation.
12.2 Performance measures are reported during the
financial year, accordingly the scale to report on the key performance measures
is as follows:
· Achieved
· Not achieved
· Not measured
13. Quarterly
Review of Key Performance Indicators
13.1 11 of the 21 measure were achieved for
2020/2021, nine were not achieved and one was not measured.
13.2 Attachment 2 lists all performance measures,
their status and commentary.
Conclusion
13.3 The review of performance for 2020/21 for the
Community and Recreation Committee is included in this report, with project
reports and performance measure updates attached.
13.4 There is a decision requested regarding
bringing forward budget from 2024/25 to 2021/22 for the Montgomery Square
toilet project (relating to sections 8.21 – 8.26 of this report). Options
for this decision are outlined below.
14. Options
14.1 Council
was recently advised of a successful funding application to the Tourism Infrastructure Fund for the
renewal of Montgomery Square toilets. This project will improve accessibility,
functionality and external appearance. The Fund requires that the project be
completed within 18 months. Therefore a request to bring forward $100,000 of
funding from 2024/25 budget is outlined below. This will enable work to
commence this coming financial year.
14.2 The project and funding is discussed in sections 8.21 – 8.26
above. The preferred option is option 1.
|
Option 1: Bring forward
$100,000 of funding from 2024/25 to enable work to commence this financial
year
|
|
Advantages
|
· Takes
advantage of the MBIE funding of $460,000, and meets the requirements of that
fund.
· Enables
budget to carry out design, consent and consultation in 2021/22, prior to
construction commencing and budget being brought forward for construction
through the Annual Plan 2022/23
|
|
Risks and Disadvantages
|
· This
results in an additional project to be delivered in the financial year
|
|
Option
2: Do not bring forward $100,000 of funding from 2024/25 to enable work to
commence this financial year
|
|
Advantages
|
· No
additional work to be carried out this financial year.
· Programme
unchanged from when it was set through the Long Term Plan .
|
|
Risks and Disadvantages
|
· MBIE’s
$460,000 of grant funding is at risk as criteria to access the funding will
not be met.
· Even
if funding is not brought forward now, and is proposed to be brought forward
through the Annual Plan 2022/23, the full project will not be able to be
delivered within one financial year.
|
Author: Tanya
Robinson, Strategic Adviser Community Services
Attachments
Attachment 1: A2718579 -
Community and Recreation - Project sheets for Quarter Four - 2021/21 ⇩
Attachment 2: A2724513
- Community and Recreation 2021-21 - Performance Measure - 10Aug2021 ⇩
Attachment 3: A2692511
Project Mahitahi Governance Group Report July 2021 ⇩
|
Important considerations for decision making
|
|
1. Fit
with Purpose of Local Government
This project fits
with the purpose of local government by providing a facility that provides
for the community in the present and for the future. The developments at the
facility will mean that it can better cater for all members of the community.
|
|
2. Consistency
with Community Outcomes and Council Policy
The upgrade of the
Montgomery Toilet facility relates to the following community outcomes:
· Our
infrastructure is efficient, cost effective and meets current and future
needs
|
|
3. Risk
Without bringing forward
funding for this project, there is a risk that the funding criteria will not
be met, so $460,000 of external funding will not be available.
|
|
4. Financial
impact
There is a financial impact to
bringing forward $100,000 of expenditure into 2021/22. There will be a
further financial impact in 2022/23 which will be assessed through the Annual
Plan process. This impact is reduced as $460,000 of external funding will be
granted to Council for this project from the Tourism Infrastructure Fund,
which is additional to budget for the toilet upgrade in Long Term Plan.
|
|
5. Degree
of significance and level of engagement
This decision to bring money
forward is of medium level of significance as the budget was allocated in a
future year and is being brought forward to 2021/22 to enable design and
consenting to commence. Given the amount of use of the facility and of
Montgomery Square there is likely to be some interest in the upgrades
and benefit to the community. Further targeted consultation will take
place on the building design. A consultation and engagement plan is yet to be
established.
|
|
6. Climate
Impact
The design will consider climate
actions where possible. The building will be re-used and upgraded where
possible, rather than demolished and removed. There are solar panels on the
roof that will be investigated for repair/replacement during the project.
Design will further consider climate impacts that can be undertaken in the
project.
|
|
7. Inclusion
of Māori in the decision making process
No engagement with
Māori has been undertaken in preparing this report.
All members of the
community will be invited to participate in consultation on the project prior
to construction taking place.
|
|
8. Delegations
The Community and
Recreation Committee has the following delegations to consider this item:
Areas of Responsibility:
· Recreation
and Leisure Facilities and Services
Powers to Recommend:
· Unbudgeted expenditure relating to the areas of
responsibility, not included in the Long Term Plan or Annual Plan as the
request is to move funds to the current financial year.
|
