Notice of the Ordinary meeting of
Strategic Development and Property Subcommittee
Te Kōmiti Āpiti, Rautaki / Rawa
Date: Tuesday 3 August 2021 Time: 9.00a.m. Location: Council
Chamber |
Rārangi take
Members Her Worship the Mayor Rachel Reese
Cr Yvonne Bowater
Cr Trudie Brand
Cr Tim Skinner
Mr John Murray
Mr John Peters
Quorum: 4 Pat Dougherty
Chief Executive
Nelson City Council Disclaimer
Please note that the contents of these Council and Committee agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision. For enquiries call (03) 5460436.
· Haven Precinct
· Marina Precinct
· Campgrounds
· Strategic properties, as identified in the Property and Facilities Activity Management Plan, excluding
o Civic House (a matter for Council); and
o Properties within the Riverside Precinct (a matter for Council)
· Commercial development proposals
· Appointment of a deputy Chair
· Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval
· Undertaking informal community engagement on matters within the areas of responsibility
· Approval of final versions of strategies, policies and plans
· All other matters within the areas of responsibility or any other matters referred to it by Council
For the Terms of Reference for the Strategic Development and Property Subcommittee, please refer to document A2505915.
3 August 2021
Karakia and Mihi Timatanga
1. Apologies
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
4. Public Forum
Document number M18673
Recommendation
That the Strategic Development and Property Subcommittee 1. Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 1 June 2021, as a true and correct record. |
6. Chairperson's Report
7. Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility 12 - 14
Document number R26090
Recommendation
That the Strategic Development and Property Subcommittee 1. Receives the report Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility (R26090) and its attachment (A2714355).
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8. Verbal Updates
8.1 Marina
Recommendation
That the Strategic Development and Property Subcommittee
1. Excludes the public from the following parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
Strategic Development and Property Subcommittee Meeting - Confidential Minutes - 1 June 2021 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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1.2 |
Strategic Development and Property Subcommittee Meeting - Confidential Minutes - 1 April 2021 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
2 |
Tahuna Beach Camp - Community Engagement on the Proposed Lease of the Campground
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
Karakia Whakamutunga
The Strategic Development and Property Subcommittee Minutes - 1 June 2021
Minutes of a meeting of the Strategic Development and Property Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 1 June 2021, commencing at 9.08a.m.
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, T Skinner, Mr J Murray and Mr J Peters
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Governance Advisers (E Stephenson and K McLean)
Apologies : Mr John Peters (for lateness)
Karakia and Mihi Timatanga
1. Apologies
Apologies |
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Resolved SDAP/2021/027 |
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That the Strategic Development and Property Subcommittee 1. Receives and accepts the apologies from Mr John Peters for lateness. |
Noonan/Bowater Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 1 April 2021
Document number M16528, agenda pages 7 - 13 refer.
Resolved SDAP/2021/028 |
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That the Strategic Development and Property Subcommittee 1. Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 1 April 2021, as a true and correct record. |
Skinner/Brand Carried |
6. Chairperson's Report
Document number R25897, agenda pages 14 - 15 refer.
The Chairperson spoke to her report, and it was confirmed that in future, a report from the Marina Manager would be provided to the Subcommittee.
Resolved SDAP/2021/029 |
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That the Strategic Development and Property Subcommittee 1. Receives the report Chairperson's Report (R25897).
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Skinner/Noonan Carried |
7. Strategic Development and Property Quarterly Report to 31 March 2021 - Marina and Campgrounds Update
Document number R25899, agenda pages 16 - 25 refer.
Group Manager Community Services, Andrew White and Manager Parks and Facilities, Rosie Bartlett, spoke to the report and answered questions regarding campsites and the Marina and more regular reporting was requested for both. Marina Manager Nigel Skeggs answered questions (via Zoom.)
Resolved SDAP/2021/030 |
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That the Strategic Development and Property Subcommittee 1. Receives the report Strategic Development and Property Quarterly Report to 31 March 2021 - Marina and Campgrounds Update (R25899) and its attachments (A2660062 and A2660102).
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Noonan/Skinner Carried |
8. Exclusion of the Public
Resolved SDAP/2021/031 |
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That the Strategic Development and Property Subcommittee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
Skinner/Bowater Carried |
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Strategic Development and Property Subcommittee Meeting - Public Excluded Minutes - 1 April 2021 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
2 |
Chairperson's Report - Confidential
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
3 |
Marina Transition Project - Project Costs
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
4 |
Kinzett Terrace Lease
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into confidential session at 9.25am and resumed in public session at 11.01a.m.
Karakia Whakamutunga
Restatements
It was resolved while the public was excluded:
1 |
CONFIDENTIAL: Chairperson's Report - Confidential |
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That the Strategic Development and Property Subcommittee 2. Agrees that the report (R25898) remain confidential at this time. |
2 |
CONFIDENTIAL: Marina Transition Project - Project Costs |
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That the Strategic Development and Property Subcommittee 3. Agrees that report R25912 be made publicly available once contract termination negotiations are concluded.
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3 |
CONFIDENTIAL: Kinzett Terrace Lease |
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That the Strategic Development and Property Subcommittee 3. Agrees that Report (R25913), Attachments (A2618949, A2014640, A2499267 and A2499267) and the decision remain confidential at this time. |
There being no further business the meeting ended at 11.01a.m.
Confirmed as a correct record of proceedings:
Chairperson Date
Item 7: Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility
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Strategic Development and Property Subcommittee 3 August 2021 |
REPORT R26090
Long Term Plan 2021 - 31 Decisions relating to Strategic Development and Property Subcommittee Areas of Responsibility
1. Purpose of Report
1.1 To provide the Long Term Plan 2021 – 31 decisions relating to the Strategic Development and Property Subcommittee’s Areas of Responsibility.
2. Recommendation
Author: Elaine Stephenson, Governance Adviser
Attachments
Attachment 1: A2714355 - Long Term Plan Decisions 2021- 31 - Strategic Development and Property Subcommittee decisions ⇩