Notice of the ordinary meeting of the
Strategic Development and Property Subcommittee
Te Kōmiti Āpiti, Rautaki / Rawa
Agenda
Rārangi take
Chair Cr
Gaile Noonan
Members Her Worship the Mayor Rachel Reese
Cr Yvonne Bowater
Cr Trudie Brand
Cr
Tim Skinner
Mr
John Murray
Mr
John Peters
Pat
Dougherty
Quorum: 4
Chief Executive
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Strategic
Development and Property Subcommittee
Areas of Responsibility
·
Haven Precinct
·
Marina Precinct
·
Campgrounds
·
Strategic properties, as identified in the Property and
Facilities Activity Management Plan, excluding
o
Civic House (a
matter for Council); and
o
Properties within
the Riverside Precinct (a matter for Council)
·
Commercial development proposals
Powers to Decide
·
Appointment of a deputy Chair
·
Developing, monitoring and reviewing strategies, policies and
plans, with final versions to be recommended to Council for approval
·
Undertaking informal community engagement on matters within the
areas of responsibility
Powers to Recommend to
Council
·
Approval of final versions of strategies, policies and plans
·
All other matters within the areas of responsibility or any other
matters referred to it by Council
For the Terms of Reference for the Strategic Development and
Property Subcommittee, please refer to document A2505915.
Te Kōmiti
Āpiti, Rautaki / Rawa
1
June 2021
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 1 April
2021 7 - 13
Document number M16528
Recommendation
|
That the Strategic Development and Property
Subcommittee
1. Confirms the minutes of the meeting
of the Strategic Development and Property Subcommittee, held on 1 April 2021,
as a true and correct record.
|
6. Chairperson's Report 14 - 15
Document number R25897
Recommendation
|
That
the Strategic Development and Property Subcommittee
1. Receives
the report Chairperson's Report (R25897).
|
7. Strategic
Development and Property Quarterly Report to 31 March 2021 - Marina and
Campgrounds Update 16 - 25
Document number R25899
Recommendation
|
That
the Strategic Development and Property Subcommittee
1. Receives
the report Strategic Development and Property Quarterly Report to 31 March
2021 - Marina and Campgrounds Update (R25899)
and its attachments (A2660062 and A2660102).
|
CONFIDENTIAL Business
8. Exclusion of the Public
Recommendation
That the Strategic
Development and Property Subcommittee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Strategic Development and Property
Subcommittee Meeting - Confidential Minutes - 1 April 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section
7(2)(g)
To maintain
legal professional privilege
· Section 7(2)(h)
To
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities
· Section 7(2)(i)
To
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
|
2
|
Chairperson's Report - Confidential
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Kinzett Terrace Lease
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
4
|
Marina Transition Project - Project Costs
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and industrial
negotiations)
|
Strategic Development and Property
Subcommittee Minutes - 1 April 2021
Present: Councillor
G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T
Brand, T Skinner, Mr J Murray and Mr J Peters
In
Attendance: Group Manager Infrastructure (A Louverdis), Group
Manager Community Services (A White), Group Manager Corporate Services (N
Harrison), Group Manager Strategy and Communications (N McDonald), Governance Adviser (E Stephenson) and Governance Support (P
Boutle)
Apologies : Nil
1. Apologies
There were no apologies.
2. Confirmation of
Order of Business
The meeting went into
confidential session during Item 7 – Setting marina fees and charges for
2021/22 to discuss confidential supplementary advice regarding that item (Item
2 of the Confidential Agenda).
3. Interests
Mr John Murray declared an
interest in Item 3 of the Confidential Agenda – Brook Valley Holiday Park
Compliance Update, if management of the park was discussed, and in Item 4 of
the Confidential Agenda – Updates on current matters – Tahuna Beach
Camp lease.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 11
February 2021
Document number M15400, agenda
pages 7 - 12 refer.
A minor amendment was noted to
the minutes of the previous meeting, in that there was a duplication of the
words ‘confirmation of minutes’ in Item 3 – Interests.
|
Resolved SDAP/2021/016
|
|
|
That
the Strategic Development and Property Subcommittee
1. Confirms
the amended minutes of the meeting of the Strategic Development and Property
Subcommittee, held on 11 February 2021, as a true and correct record.
|
|
Peters/Murray Carried
|
6. Chairperson's Report
Document number R23749, agenda
pages 13 - 19 refer.
The Chairperson spoke to her
report. Discussion took place on the process for up-to-date information being
provided to the Subcommittee and on governance oversight of the marina.
|
Resolved SDAP/2021/017
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Chairperson's Report (R23749) and its attachment (Page from A2558791).
|
|
Noonan/Peters Carried
|
7. Setting marina fees
and charges for 2021/22
Document number R22618, agenda
pages 20 - 50 refer.
Principal Parks and Facilities
Activity Planner, Andrew Petheram, and Parks and Facilities Activity Planner, Jane
Loughnan, spoke to the report. It was noted that the feedback received was
broader than fees and charges, and that valuable points would be addressed in
the transition to the new management model. Questions were answered regarding
the proposed fees and charges, hardstand usage, fee setting and enforcement and
marina operational management.
The meeting was adjourned from
9.52a.m. until 10.03.a.m.
It was agreed that the advice in
the confidential report – Supplementary advice on marina fees and charges
2021/22 be discussed.
|
Exclusion of the Public
|
|
Resolved SDAP/2021/018
|
|
|
That the Strategic Development and Property Subcommittee
1. Excludes the public from the following parts of the proceedings
of this meeting.
2. The general subject of each matter to be considered while
the public is excluded, the reason for passing this
resolution in relation to each matter and the specific
grounds under section 48(1) of the Local Government
Official Information and Meetings Act 1987
for the passing of this resolution are as follows:
|
|
Bowater/Skinner Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
2
|
Supplementary advice on marina fees and
charges 2021/22
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(g)
To maintain
legal professional privilege
|
|
|
|
|
|
The
meeting went into confidential session at 10.04a.m. and resumed in
public session at 10.38a.m.
In response to a question, Ms
Loughnan confirmed that any marina surplus funds were used to pay for debt in
the closed account and that no profit was returned to ratepayers.
|
Resolved SDAP/2021/019
|
|
|
That
the Strategic Development and Property
Subcommittee
1. Receives the report
Setting marina fees and charges for 2021/22 (R22618) and its attachments (A2593065 and A2595033 and A2593335);
and
2. Requests
that a detailed review of marina financials be undertaken prior to setting
the 2022/23 fees for the marina.
|
|
Brand/Her Worship the Mayor Carried
|
|
Recommendation to Council
SDAP/2021/020
|
|
|
That the Council
1. Sets
the marina fees and charges for 2021/22 as outlined in Attachment 2
(A2541155) to report R22618;
|
|
Brand/Her Worship the Mayor Carried
|
8. Exclusion of the
Public
|
Resolved SDAP/2021/021
|
|
|
That the Strategic
Development and Property Subcommittee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
|
Brand/Skinner Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Strategic Development and Property
Subcommittee Meeting - Public Excluded Minutes - 11 February 2021
|
Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
|
The withholding of the information is
necessary:
· Section 7(2)(a)
To protect the privacy of natural
persons, including that of a deceased person
· Section
7(2)(g)
To maintain legal professional
privilege
· Section
7(2)(h)
To enable the local authority to carry
out, without prejudice or disadvantage, commercial activities
· Section
7(2)(i)
To
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
|
2
|
Supplementary advice on marina fees and charges
2021/22
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(g)
To maintain legal
professional privilege
|
|
3
|
Brook Valley Holiday Park Compliance
Update
|
Section
48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7
|
The withholding of the information is
necessary:
· Section
7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
· Section 7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
4
|
Updates
on current matters
· Strawbridge
Square
· Haven
Precinct
· Kinzett
Terrace
· Tahuna
Beach Camp Lease
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential
session at 10.42a.m. and resumed in public session at 12.57p.m.
Restatements
It was resolved while the public was
excluded:
|
1
|
CONFIDENTIAL:
Supplementary advice on marina fees and charges 2021/22
|
|
|
That the Strategic Development and Property
Subcommittee
2. Agrees
that Report (R22711) remains confidential at this time.
|
|
2
|
CONFIDENTIAL: Brook Valley
Holiday Park Compliance Update
|
|
|
That
the Strategic Development and Property Subcommittee
2. Agrees that Report
(R23750) remain confidential at this
time.
|
There being no further business the meeting ended at 12.57p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairperson's
Report
|
|
Strategic Development and Property Subcommittee
1 June 2021
|
REPORT R25897
Chairperson's
Report
1. Purpose
of Report
1.1 To
update the Subcommittee on current matters
2. Recommendation
|
That the Strategic Development and Property
Subcommittee
1. Receives
the report Chairperson's Report (R25897).
|
3. Discussion
Marina
update
3.1 Preparation
for the management of the marina activity to come back into Council has been
taking place over the past two months.
3.2 A
Masterplan concept has been completed for the land-based portion which was
workshopped with the Subcommittee and circulated to all Councillors with some
feedback received. Elements of the concept have also been viewed by the Marina
Advisory Group (MAG).
3.3 A
budget has been approved in the Long Term Plan for the water-based masterplan
concept in Q3 2021 with a plan to have the full marina masterplan ready for the
Subcommittee review beginning Q4 in preparation for consultation.
3.4 A
Governance review of the marina has been budgeted for in the Long Term Plan and
an independent Section 17(a) review will soon be commissioned, along with a
budget to implement a transition from the current model. The governance work
has been requested by submitters through Annual Plans and the Long Term Plan.
3.5 New
licence agreements for the marina have been developed, consulted on with MAG
and completed, ready for execution for all berthing from the 1st of July
2021. This will allow for better enforcement and debt collection
ability. The staff are reviewing the Marina Rules and Live Aboard Rules.
3.6 The
new Manager Nelson Marina has been very busy setting up systems and procedures
ready for 1 July.
3.7 The
marina office will be re-designed to perform functions more efficiently with a
larger inviting reception area.
Author: Gaile
Noonan, Chairperson - Strategic Development and Property Subcommittee
Attachments
Nil
Item 7: Strategic
Development and Property Quarterly Report to 31 March 2021 - Marina and
Campgrounds Update
|
|
Strategic Development and Property Subcommittee
1 June 2021
|
REPORT R25899
Strategic
Development and Property Quarterly Report to 31 March 2021 - Marina and
Campgrounds Update
1. Purpose
of Report
1.1 To inform the Subcommittee of the financial and non-financial results for the third quarter of 2020/21 for the marina and
campgrounds activities under the Strategic Development and Property
Subcommittee’s delegated authority.
2. Recommendation
|
That the Strategic Development and Property
Subcommittee
1. Receives
the report Strategic Development and Property Quarterly Report to 31 March
2021 - Marina and Campgrounds Update (R25899)
and its attachments (A2660062 and A2660102).
|
3. Background
3.1 Quarterly reports on performance are provided to each
Committee on the performance and delivery of projects and activities within
their areas of responsibility.
3.2 The
financial reporting focuses on the year to date performance (1 July 2020 to 31
March 2021) compared with the year-to-date (YTD) approved capital and operating
budgets.
3.3 Unless
otherwise indicated, all information is against approved operating budget,
which is the 2020/21 annual budget plus any carry forwards, plus or minus any
other additions or changes as approved by the appropriate Committee or Council.
3.4 More
detailed project sheets are included in Attachment 1 (A2622482). One project is
the Sea Sports Building and the other is the Marina Hardstand.
3.5 These
project sheets have been selected if their budget is at least $250,000 for
2020/21, are multi-year projects with a budget over $1 million, or have been
assessed to be of particular interest to the Committee.
3.6 Project
status is analysed based on three factors: quality, time, and budget. From the
consideration of these three factors the project is summarised as being on
track (green), some issues/risks (orange), or major issues/risks (red).
Projects that are within 5% of their budget are considered to be on track in
regard to the budget factor.
4. Financial
Results
Profit and Loss by Activity
4.1 Marina
expenditure is less than budget by $56,000. Refuse
Collection is under budget by $21,000. Other professional advice is behind
budget by $37,500 but expected to be spent by the end of the year.
4.2 Brook Camp income is less than budget by $130,000. Camp site fees are
under budget by $91,000 and forecasted to be under budget by $70,000 at year
end. Sundry income is under budget by $18,000 and Semi Permanent Camp Fees are
under budget by $11,000. The Camp has been significantly affected by the
impacts of COVID.
4.3 Brook
Camp expenditure is less than budget by $87,000. Programmed
Service Delivery is behind budget by $32,000, but it is anticipated that this
will be spent. Water is under budget by $15,000, Security is under budget by
$14,000. There is an expected underspend due to COVID.
5. Updates
Brook Valley Holiday Park
5.1 The Brook Campsite has received an
investment into the Health and Safety aspects of the site – ensuring that
steps and walkways are safe for use, areas at night are visible with correct
lighting and the removal of unsafe stairways. Old and damaged weatherboards
have been repaired along with gutters and downs pipes on the buildings in the
campground. There was a total of 1,358 guest nights for the financial year to
March 2021.
The
Marina
5.2 The management of the Marina is
currently being bought back in house. A transition plan is being worked through
to ensure that the termination date of 30 June 2021 of the contract with NELMAC
is worked towards.
5.3 A new Marina Manager commenced in March 2021. The role will manage
the Marina and investigate the preferred governance model for the Marina.
Additional Marina staff positions have been advertised, and interviews held in
May.
5.4 Work
on the Marina Master Plan has been carried out through this quarter, with an
update provided in the strategy section, above. A briefing was held with
elected members on the Marina Master Plan on 1 April 2021. A report will be
brought to the Strategic Development and Property Subcommittee with further
details and outlining next steps.
5.5 Marina
fees and charges for 2021/22 were consulted on and a decision on the fees was
made by Council on 13 May.
5.6 A
report on the costs of the transition project will be provided to the
Subcommittee.
6. Key
Performance Measures
6.1 As part of the development of the Long-Term Plan 2018-28,
Council approved levels of service, performance measures and targets for each
activity. There is one performance measure that is within the Strategic
Development and Property Subcommittee’s delegation, Marina berth holder
occupancy, which is reported in this quarterly report.
6.2 Performance measures are reported
during the financial year accordingly, the scale to report on the key
performance measures is as follows:
· On track
· Not on track
· Not measured yet
6.3 Attachment
2 (A2660102) lists the performance measure, its status and commentary.
7. Conclusion
7.1 The review
of performance for the third quarter of 2020/21 for the Strategic Development
and Property Subcommittee is included in this report, with project reports and
a performance measure attached.
Author: Andrew
White, Group Manager Community Services
Attachments
Attachment 1: A2660062
- Quarterly Report - Project Sheets ⇩
Attachment 2: A2660102
- Quarterly Report - Performance Measures ⇩
Item 7: Strategic Development and Property Quarterly Report to 31
March 2021 - Marina and Campgrounds Update: Attachment 1
Item 7: Strategic
Development and Property Quarterly Report to 31 March 2021 - Marina and
Campgrounds Update: Attachment 2
