Notice of the ordinary meeting of the

Infrastructure Committee

Te Kōmiti Hanganga

Date:		Thursday 3 June 2021
Time:		9.00a.m. 
Location:		Council Chamber, Civic House
			110 Trafalgar Street


Rārangi take

Chair                 Cr Brian McGurk

Deputy Chair    Cr Rohan O’Neill-Stevens

Members          Her Worship the Mayor Rachel Reese

                          Cr Yvonne Bowater

                          Cr Trudie Brand

                          Cr Mel Courtney

                          Cr Kate Fulton

                          Cr Judene Edgar

Cr Matt Lawrey

Cr Gaile Noonan

                          Cr Pete Rainey

                          Cr Rachel Sanson

                          Cr Tim Skinner

Pat Dougherty

Chief Executive

Quorum: 7

Nelson City Council Disclaimer

Please note that the contents of these Council and Committee Agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision

Infrastructure Committee

Areas of Responsibility:

·          Bylaws, within the areas of responsibility

·          Recycling

·          Regional Landfill

·          Solid Waste management, including transfer stations and waste minimisation

·          Stormwater and Flood Protection

·          Transport network, including, roading network and associated structures, walkways, cycleways and shared pathways, footpaths and road reserve, street lighting, traffic management control and parking.

·          Wastewater, including Bell Island Wastewater Treatment Plant

·          Water


The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies. 

The exercise of Council’s responsibilities, powers, functions and duties in relation to governance matters includes (but is not limited to):

·        Monitoring Council’s performance for the committee’s areas of responsibility, including legislative responsibilities and compliance requirements

·        Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval

·        Developing and approving draft Activity Management Plans in principle, including the Infrastructure Strategy, for inclusion in the draft Long Term Plan

·        Reviewing and determining whether a bylaw or amendment, revocation or replacement of a bylaw is appropriate

·        Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes

·        Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

·        Hear, consider and decide all applications for road stopping

·        Approval of increases in fees and charges over the Consumer Price Index (CPI)

Powers to Recommend to Council:

In the following situations the committee may consider matters within the areas of responsibility but make recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):

·        Matters that, under the Local Government Act 2002, the operation of law or other legislation, Council is unable to delegate

·        The purchase or disposal of land or property relating to the areas of responsibility, other than in accordance with the Long Term Plan or Annual Plan

·        Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

·        Decisions regarding significant assets

·        Approval of final versions of strategies, policies and plans

Infrastructure Committee

3 June 2021



Page No.


1.       Apologies


2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1       8 April 2021                                                                            5 - 9

Document number M16540


That the Infrastructure Committee

1.     Confirms the minutes of the meeting of the Infrastructure Committee, held on 8 April 2021, as a true and correct record.


6.       Chairperson's Report  

7.       Hearing of Submissions - Review of the Water Supply Bylaw                                          10 - 32

Document number R25876

8.       Hearing of Submissions - Review of Wastewater Bylaw                                  33 - 45

Document number R25877


9.       Infrastructure Quarter Three Report    46 - 112

Document number R22709


That the Infrastructure Committee

1.     Receives the report Infrastructure Quarter Three Report (R22709) and its attachments A2617656 and A2629920.







Infrastructure Committee Minutes - 8 April 2021



Minutes of a meeting of the Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 8 April 2021, commencing at 9.01a.m.


Present:               Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, G Noonan, R O'Neill-Stevens (Deputy Chairperson), P Rainey, R Sanson and T Skinner

In Attendance:     Group Manager Infrastructure (A Louverdis), Governance Adviser (E-J Ruthven and P Boutle), and Youth Councillors (T Wheatley and H Culverwell)

Apologies :          Councillor M Lawrey (for lateness)



Karakia Timatanga

A karakia timatanga was given.


1.       Apologies

An apology for lateness from Councillor Lawrey was noted.

2.       Confirmation of Order of Business

Councillor McGurk noted that the public forum presentation from Nelson South/Toi Toi Street Residents regarding road safety issues had been withdrawn, and an additional public forum presentation from Blind Citizens New Zealand Nelson Branch regarding upgraded intersections had been added.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1       Residents of The Glen

            Phil Osborne, Steve Dubieniec and Rosemary Cooke spoke about the project to rebuild the road and revetment at Seafield Terrace.  On behalf of The Glen community, they thanked Council, Council officers and all contractors involved in the process, noting challenges had been worked through and the end result of the project was much appreciated by the community.

            Attendance:  Councillor Lawrey joined the meeting at 9.11a.m.

            Mr Osborne, Mr Dubieniec and Ms Cooke answered questions regarding the project and gave suggestions for further improvements.

4.2       Blind Citizens New Zealand Nelson Branch - Barns Dance Crossings and Intersection Revamps  

            Karen Wilson and Rodger Curry spoke on behalf of the Blind Citizens New Zealand Nelson Branch.  They thanked Council and Council officers for the installation of the Barnes Dance crossing at the Trafalgar/Halifax Streets intersection and for the inclusion of tactile surfaces in the improvements to the Rutherford/Halifax Streets intersection.

            They answered questions regarding further improvements that could be made in the central city for people with low or no vision. 

5.       Confirmation of Minutes

5.1       25 February 2021

Document number M15444, agenda pages 5 - 13 refer.

Following discussion, it was agreed that the sixth paragraph under the heading ‘Chairperson’s Report’ should be amended to read:

“With the agreement of the mover and seconder clause three was amended, and it was noted that further city centre engagement would take place before any works proceeded.”

Resolved IC/2021/011


That the Infrastructure Committee

1.     Confirms the minutes, as amended, of the meeting of the Infrastructure Committee, held on 25 February 2021, as a true and correct record.

O'Neill-Stevens/Edgar                                                                Carried

6.       Chairperson's Report   

There was no Chairperson’s Report.                                                

7.       Water Services Bill - Nelson City Council Submission

Document number R22661, agenda pages 14 - 23 refer.

Senior Activity Engineer – Water Supply, Phil Ruffell, and Manager Utilities, David Light, presented the report. 

Copies of the Water New Zealand and Local Government New Zealand submissions to the Water Services Bill were tabled (A2612142 and A2612113).

Resolved IC/2021/012


That the Infrastructure Committee

1.     Receives the report Water Services Bill - Nelson City Council Submission (R22661) and its attachment (A2574192); and

2.     Approves retrospectively the Nelson City Council submission to the Health Select Committee on the Water Services Bill (A2574192 - Attachment one of Report R22661).

Edgar/Fulton                                                                                    Carried


1    A2612142 - Tabled document - Water NZ submission on Water Services Bill

2    A2612113 - LGNZ submission on Water Services Bill

8.       Nelson Regional Sewerage Business Unit  - 2021/22 Business Plan and 2021-31 Activity Management Plan

Document number R21467, agenda pages 24 - 158 refer.

Group Manager Infrastructure, Alec Louverdis, presented the report and explained the process for making changes to the Nelson Regional Sewerage Business Unit (NRSBU) Business Plan and Activity Management Plan (AMP) following Nelson City Council’s feedback to the NRSBU Board in December 2020.

Along with Mr Louverdis, General Manager Regional Sewerage and Landfill, Nathan Clarke, and NRSBU Board Chair, Tasman District Councillor Kit Maling, answered questions regarding the rationale for the proposed changes and any associated effects, including potential adaptive mitigation steps in relation to climate change.

During discussion, Mr Clarke noted the possibility of exploring adaptive mitigation steps in relation to climate change, including climate-friendly alternatives to relying on diesel generators.

Councillor Skinner, seconded by Councillor McGurk, moved the recommendation in the officer report, with the addition of the word ‘draft’ prior to the words ‘Long Term Plan’ in clause three.

The meeting was adjourned from 10.44a.m. to 11.02a.m.

Councillor Courtney, seconded by Councillor Fulton moved a procedural motion:

                That the Infrastructure Committee

1.     Leaves the item Nelson Regional Sewerage Business Unit – 2021/22 Business Plan and 2021-31 Activity Management Plan to lie on the table and not be further discussed at this meeting.

The procedural motion was put and lost.

The substantive motion was put in parts.

Resolved IC/2021/013

That the Infrastructure Committee

1.     Receives the report Nelson Regional Sewerage Business Unit - 2021/22 Business Plan and 2021-31 Activity Management Plan  (R21467) and its attachments (A2588684 and A2588602).

Skinner/McGurk                                                                               Carried

Resolved IC/2021/014

That the Infrastructure Committee

2.   Adopts the Draft Nelson Regional Sewerage Business Unit 2021/22 Business Plan (A2588602); and

3.   Adopts the Draft 2021-31 Nelson Regional Sewerage Business Unit Activity Management Plan (A2588684) as the version to populate the draft Long Term Plan 2021-31.    

Skinner/McGurk                                                                               Carried


A division was called:


Cr McGurk (Chairperson)

Cr Brand

Cr Edgar

Cr Lawrey

Cr O'Neill-Stevens

Cr Rainey

Cr Sanson

Cr Skinner


Cr Courtney

Cr Fulton


Her Worship the Mayor Reese

Cr Bowater

Cr Noonan


The motion was carried 8 – 2, with three abstentions.



Karakia Whakamutunga

A karakia whakamutunga was given.



There being no further business the meeting ended at 11.36am.


Confirmed as a correct record of proceedings:




                                                         Chairperson                                 Date




Item 7: Hearing of Submissions - Review of the Water Supply Bylaw


Infrastructure Committee

3 June 2021




Hearing of Submissions - Review of the Water Supply Bylaw



1.1       9.05a.m. Bill Gilbertson, Trustee of the Nelson Tasman Cycle Trails Trust, will speak to the Trust’s submission (28933) on the draft Water Supply Bylaw review.

            Note: None of the other submitters wish to speak to their submission.

1.2       Draft Water Supply Bylaw Review – Index and submissions

            Document A2646901









Author:           Jasmin Brandt, Governance Adviser


Attachment 1:    A2646901 - Water Supply Bylaw Review 2021 - Submissions


Item 7: Hearing of Submissions - Review of the Water Supply Bylaw: Attachment 1 - A2646901

PDF Creator


PDF Creator


PDF Creator




PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator




PDF Creator


PDF Creator


PDF Creator


PDF Creator


Item 8: Hearing of Submissions - Review of Wastewater Bylaw


Infrastructure Committee

3 June 2021




Hearing of Submissions - Review of Wastewater Bylaw



1.1       Wastewater Bylaw Review – Index and submissions

            Document A2646900

            Note: none of the submitters wish to speak to their submissions.









Author:           Jasmin Brandt, Governance Adviser


Attachment 1:    A2646900 - Wastewater Bylaw Review 2021 - Submissions


Item 8: Hearing of Submissions - Review of Wastewater Bylaw: Attachment 1 - A2646900

PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator




PDF Creator


PDF Creator


PDF Creator


PDF Creator


Item 9: Infrastructure Quarter Three Report


Infrastructure Committee

3 June 2021




Infrastructure Quarter Three Report



1.       Purpose of Report

1.1       To inform the Committee of the financial and non-financial results for the third quarter of 2020/2021 for the activities under its delegated authority.



2.       Recommendation


That the Infrastructure Committee

1.     Receives the report Infrastructure Quarter Three Report (R22709) and its attachments A2617656 and A2629920.




3.       Background

3.1       Quarterly reports on performance are being provided to each Committee on the performance and delivery of projects and activities within their areas of responsibility.

3.2       The financial reporting focuses on the year to date performance (1 July 2020 to 31 March 2020) compared with the year to date (YTD) approved capital and operating budgets.

3.3       Unless otherwise indicated, all information is against approved operating budget, which is the 2020/21 annual budget plus any carry forwards, plus or minus any other additions or changes as approved by the Committee or Council.

3.4       More detailed project status reports are included (attachments) for the 38 projects that fall under the Infrastructure Committee.  These have been selected if their budget is at least $250,000 for 2020/21, are multi-year projects with a budget over $1Million or have been assessed to be of particular interest to the Committee.  The Provincial Growth Fund (PGF) funded projects have also been added as will any other projects that will be receiving external funding.

3.5       Project status is analysed based on three factors: quality, time and budget.  From the consideration of these three factors the project is summarised as being on track (green), some issues/risks (orange), or major issues/risks (red).  Projects that are within 5% of their budget are considered to be on track regarding the budget factor.

4.       COVID-19 costs impacts

4.1       The level of product delays and cost changes has increased over the quarter. Demand for construction materials is very high across NZ, and with very large contracts occurring in Auckland, product is often not available outside this area.

4.2       Products being sourced from overseas are subject to long delays because of shipping issues across the globe.

4.3       To help mitigate delays the team has identified key product requirements early in the project and are placing orders for materials such as pipe and pump components ahead of planned construction commencement. Unfortunately, this still does not guarantee delivery and it is expected that this trend will get worse over the coming months.

5.       Tenders Awarded

5.1       Tenders above $300,000 awarded under delegated authority in the last quarter are listed below:


Project Name

Awarded to

Tender Price

Poorman Stream Shared Path



Gloucester & Konini Stormwater and Watermain Improvements

Ching Contracting


Tosswill to Tahuna Stormwater Improvements

Tasman Civil


Tahunanui SH6 Stormwater Culvert Upgrade (Rocks Road)

Fulton Hogan


5.2       Tenders Subcommittee 



Awarded to

Tender Price

None for this quarter




6.       Financial Results

Profit and Loss by Activity



·    The “Total Operating Budget” differs from the “Total Annual Plan Budget” in that it includes carry forwards and reallocations made after the final approval of the Annual Plan.

·    Base Expenditure is expenditure that happens year after year, for example yearly contracts or operating expenses.

·    Programmed Expenditure is planned work, or there is a specific programme of works. For example, painting a building.

·    Unprogrammed Expenditure is reactive or unplanned in nature, for example responding to a weather event. Budgets are included as provisions for these expenses which are unknown.










Operating Revenue (excluding rates)

Operating Expenditure (excluding internal interest)



Capital Expenditure Infrastructure (excluding vested assets)



6.1       As at 31 March 2021, Capital Expenditure is $4.0 million behind budget. Renewals are $1.6 million behind budget and increased LOS projects are $3.3 million behind budget. Capital Growth expenditure is $881,000 ahead of budget.

6.2       There have been some minor delays during the quarter, along with some timing changes to start dates, due to contractor availability and potential work clashes. The full year forecast as at 31 March was projected to be $37.7 million which is $1.8 million behind the operating budget of $39.6 million.


Terms Used

Ahead/behind – this indicates that the variance is due to timing, or that it is not yet known whether the variance will continue for the full year. This should be clarified in the commentary.

Over/under – this indicates that a budget has been overspent or underspent, and that it is likely there is an actual cost saving or overrun. This should be made clear by the commentary.

Activity income and expenses have been reviewed in detail and commentary has been included below for variances between actuals and budget of greater than or less than $50,000.

6.3      Transport

6.3.1    Subsidised Roading income is less than budget by $269,000. Waka Kotahi income is $290,000 under budget at the end of the quarter and expecting to be $208,000 under budget at the end of the year. Subsidised roading expenditure was phased correctly throughout the year. However, Subsidised Roading income was misaligned causing a larger variance.

6.3.2    Subsidised Roading expenditure is less than budget by $379,000. Staff costs are behind budget by $148,000 as staff are coding work to specific projects instead of to general subsidised roading. The category titled “Condition assessment” which covers several overheads, is currently underspent by $121,000. The entire work category will be balanced out across the subsidised work programme to maximise Waka Kotahi subsidy uplift. Parking Strategy is $63,000 behind budget with work underway.

6.3.3    Unsubsidised Roading income is less than budget by $604,000. Waka Kotahi Funding for Kawai Street is $532,000 behind budget due to a timing issue, with associated expenditure also behind. Recoveries from Corridor Access are under budget by $75,000 and expecting to be $96,000 under budget by the end of the year.

6.3.4    Unsubsidised Roading expenditure is less than budget by $542,000. Kawai Street Innovative Streets is behind budget by $486,000, but the budget is spread across both Kawai Street and Hampden Street/Locking Street initiatives and is on target for full expenditure this financial year. Champion Road Roundabout expenditure is behind budget by $150,000, with payment to TDC to be made by June.  Street Tree Maintenance is behind budget by $66,000. Depreciation is over budget by $200,000. Depreciation budget was based on the value of assets at the start of 2019/20, but actual depreciation is based on the revaluations completed on 30 June 2020.

6.3.5    Parking Regulation income is greater than budget by $109,000. Infringement Fees are $132,000 over budget due to the new meters increasing fine activity. This is expected to continue for the remainder of the year with Infringement Fees expecting to be $179,000 over budget by the end of the year.

6.3.6    Parking and CBD Enhancement income is greater than budget by $123,000. Off Street Meter Fees are over budget by $195,000 due to the installation of the new meters and is anticipated to be over budget by $265,000 at the end of the year

6.3.7    Public Transport income is greater than budget by $656,000. Waka Kotahi income is $537,000 ahead of budget and expecting to be $395,000 over by the end of the year due to unprogrammed expenditure for the response to COVID-19. TDC’s contribution to public transport is $47,000 over budget and Beecard revenue is $66,000 over budget.

6.3.8    Public Transport expenditure is greater than budget by $183,000. Unprogrammed expenditure of $172,000 for the response to COVID-19 has been incurred against a nil budget, however this is covered by additional Waka Kotahi income.

6.4      Solid Waste

6.4.1    Transfer Station income is greater than budget by $126,000. Local Disposal Levies are $56,000 ahead of budget and Disposal Fees are $41,000 ahead of budget.

6.4.2    Total Transfer Station expenditure is greater than budget by $115,000. The transfer station revenue is $126,000 above budget while total costs are $109,000 over budget. This is a Quarter 3 positive result of $17,000 and follows Council taking the transfer station kiosk back in-house.   Following maintenance work presently being undertaken at the transfer station, it is expected the end of year result will be +/- $20,000 against budget.

6.4.3    Recycling income is less than budget by $78,000. Local Disposal Levies are $64,000 behind budget and Recycling Bin sales are behind budget by $19,000.

6.4.4    Recycling expenditure is less than budget by $143,000. The Kerbside Contract is $121,000 behind budget due to the invoice not being received in March. Recycling Bins expenditure is $41,000 behind budget because bins have not yet ordered as stock this year.


6.5      Wastewater

6.5.1    Wastewater income is less than budget by $334,000. Commercial Trade Waste income is behind budget by $117,000. The Return of Investment from NRSBU is behind budget by $214,000. These are timing variances expecting to correct themselves by the end of the year.

6.5.2    Wastewater expenditure is greater than budget by $717,000. Due to the revaluation of assets, depreciation expense is $813,000 over budget. Depreciation budget was based on the value of assets at the start of 2019/20 but actual depreciation is based on the revaluations completed on 30 June 2020 which saw depreciated replacement value of wastewater assets increase by an average of 25% when compared with values at 1 July 2019.

6.6      Stormwater

6.6.1    Stormwater expenditure is greater than budget by $358,000. Due to the revaluation, depreciation expense is $529,000 over budget. Depreciation budget was based on the value of assets at the start of 2019/20 but actual depreciation is based on the revaluations completed on 30 June 2020 which saw depreciated replacement value of stormwater assets increase by an average of 29% when compared with values at 1 July 2019.

6.7      Water

6.7.1    Water Supply income is greater than budget by $353,000. Commercial and Residential Water charges are $402,000 ahead of budget due to increased commercial sales volumes compared with budget and prior year.

6.7.2    Water Supply expenditure is greater than budget by $461,000. Due to the revaluation, depreciation expense is $441,000 over budget YTD. Depreciation budget was based on the value of assets at the start of 2019/20 but actual depreciation is based on the revaluations completed on 30 June 2020 which saw depreciated replacement value of water supply assets increase by an average of 13% when compared with values at 1 July 2019.

7.       Commentary on Capital Projects

7.1       All infrastructure capital projects with a budget greater than $250,000 in this financial year or have an overall project budget of over 1M across the life of the project have a project sheet in Attachment 1 of this report. 

7.2       The following projects were completed this quarter:

7.2.1    Gracefield Sewer Diversion project.

7.2.2    Seafield Terrace revetment works. A Karakia and breakfast were held just after completion. The physical works went extremely well with no significant challenges experienced resulting in an underspend of $130,000 (refer also carry forward section).

7.2.3    The inner-city bike shelter in Trafalgar Street.

7.2.4    Waimea Road Snows Hill Footpath upgrade.

7.2.5    Footpath widening Annesbrook Drive.

7.3       The following projects commenced in the quarter:

7.3.1    Poorman Stream shared path.

7.3.2    Orphanage Stream flood protection.

8.       Provincial Growth Funded Projects

8.1       Both the raised table at Waikare Street/Beach Road and the Maitai path improvements works are complete.

8.2       The following two projects have had a contract variation approved to extend the 12-month initial contract by a further 16 weeks to maximise use of the funding opportunity on site.

8.2.1    Eves Valley Planting – Ground preparation for planting is underway in April and planting will follow in May/June to maximise seedling strike.

8.2.2    York Valley Road resurfacing – the balance of the access road was resurfaced over Easter weekend and the remaining funds will be used to do works at the truck wheel wash area.

9.       Three Waters Services Reform Stimulus Package Update

9.1       The Department of Internal Affairs (DIA) and Crown Infrastructure Partners (CIP) have approved the Council’s Delivery Plan (Plan) resulting in just over $5.7M of external funding being awarded to Council.

9.2       Key items to note during this quarter are as follows: 

9.2.1    Staff Resources – One out of three roles have been appointed.  The recruitment for the two remaining roles is delayed due to the difficulty in attracting suitable applicants. Officers anticipate this is a result of the uncertainty with job security due to the three waters reform. This delay in recruitment will result in a $91,319 underspend by the end of March 2022.  Officers have requested approval from the DIA to reduce the funding allocation to $388,683 and reallocate the $91,319 underspend to an already approved project, NWWTP Pond Management Improvements.  This additional money will continue to provide additional support to the Pond Management Team to proactively monitor the discharge quality and pond health (algae counts, diversity, total suspended solids and other influencing water quality parameters) to enable timely operational changes, including making sludge.

9.3       A summary of the progress for all projects is summarised below:







General Programme





3 Waters roll out - discussion/collaboration




To start in May 2021

General Programme Sub-Total 





Staff Resources





Staff Resources Subtotal





Water Programme





Maitai Dam – Lindavia Testing





Climate Change – Emission Reduction Strategy





Water Pipeline Renewals Strategy





Maitai Original Raw Water Pipeline Renewal Strategy





Reticulation Water Quality Improvement and Pressure Management Strategy





Water Programme Sub-Total 





Wastewater Programme





NWWTP Resource Consent Monitoring Programme





NWWTP Pond Management Improvements





Awatea Road Pump Station




Procurement Stage

Beach Road Wastewater Storage





Trade Waste Improvement Programme





Wastewater Pipeline Renewals Strategy





Climate Change - Wastewater Network Heat Mapping





Climate Change Emission Reduction Strategy





Pump Station Data Collection, Storage and Use





Wastewater Programme Sub-Total







Stormwater Programme





Condition Performance Assessment





Stormwater Quality Strategy





Stormwater Programme Sub-Total










* Does not represent total project budget, only the external contribution from the Three Waters Stimulus Programme.

** Subject to DIA approval.

9.4       Three Waters Services Reform: Request for Information Update.  Officers submitted the RFI in accordance with agreed timeframes. Officers are continuing to liaise with both the DIA and Water Commission for Scotland on this substantial exercise.

10.     Potential Carry Forward into 2021/22

10.1     The following carryovers are likely:

10.1.1      Wastewater model calibration has been delayed due to model technical issues - $60,000. 

10.1.2      Seafield Terrace construction – whilst physical works are complete an information board acknowledging the archaeological site describing the importance of Ngati Kuia, Apa, and Rangitane is still required. A hui was held on the 26 March 2021 to discuss this further, but the works will not be completed this financial year and $25,000 is required to be carried forward.

10.1.3      Mount Street/Konini Street stormwater & watermain (linked to the Vanguard/Hardy watermain project) – As a result of the delay in commencing the construction works for Vanguard/Hardy due to the request from New World to only commence work after Easter, there is a later start for Gloucester/Konini requiring a carry forward of approximately $100,000.

10.1.4      Washington Valley services upgrade project. Design delays requires a carry-over of $120,000

10.1.5      Flood Protection - Jenkins Stream near Nelson Airport.  Approximately $60,000 is being requested to be carried over to continue both detail design and negotiation with the airport.

10.1.6      Whakatu Drive Stormwater project has seen delays in achieving traffic management approvals from Waka Kotahi and pipeline delivery resulting from COVID-19. There is potential need to carry forward approximately $300,000. 

10.1.7      Cawthron Crescent Stormwater upgrade requires a carry forward of $45,900 from 2020/21 to next financial year, to supplement the 2021/22 budget – to allow the project to continue.

10.1.7      Tosswill Stormwater has been delayed some months due to clashes with services requiring a significant re-design. Works are on site, but bad weather may result in a carry forward of $100,000.

11.     Status Report Update

11.1     Sandbags

To inform a future Infrastructure report, officers will investigate what policy and practice other New Zealand councils have in this area. Advice is being taken from Civil Defence. In addition, messaging about sandbags in general for Council communication will be improved (how they work, where to get them, how to install/dispose of).

12.     Commentary on operational projects

12.1     There is a detailed status report for two operational projects (Inflow and Infiltration and Water Loss Reduction) included in the attachments.  These projects have been selected for quarterly reporting as they have been assessed to be of particular interest to the Committee.

12.2     These operational projects are assessed on the same factors – quality, time and budget and noted as being on track, with some issues/risks or with major issues/risks. These project updates are appended in Attachment 1.

Waste Minimisation 

12.3     The first collection of the kitchen waste trial commenced on 11 February. There are presently 130 participants from the 302 residents that were invited. Each participating resident has received a 20-litre bucket with a lid. This is placed on the street on Thursday and a clean bucket is left in its place.

12.4     To date the average weight from a household is 5.5 kg/week, which is about 14 litres of kitchen waste. This compares favourably with the amount of kitchen waste produced in other NZ cities. The collection route extends from The Wood to Saxton Road and reflects the variety of households in Nelson. Community compost are contracted to deliver this trial.

12.5     The initial results suggest that, if upscaled to the whole city, Nelson could divert at least 3,000 tonnes per year from the landfill and prevent the production of 5,700 tonnes of CO2 per annum. The trial will run until February 2022 giving a full 12-month trial to identify seasonal variations and supply data on which any future plans can be based.

12.6     The waste minimisation Rethink Waste programme delivered the following activities in this quarter:

12.6.1  Delivered Round 2 of the waste minimisations grants trial, with five grants being awarded for projects ranging from building local repair café capacity to supporting waste minimisation at markets and events through packaging and refill your own container projects. The final round will be delivered in Q4, after which the grants process will be reviewed to support the delivery of a more extensive grant programme in 2021/22.

12.6.2  Design and implementation of an autumn programme of Rethink Waste workshops and events.

12.6.3  Support for completion of Halifax Street deconstruction project including internal staff engagement session, and planning for building sector engagement.

12.6.4  Completion of the shared work programme with Tasman District Council to support the delivery of the Joint Waste Management and Minimisation Plan (JWMMP).

12.6.5  Design commenced on Council Walking the Talk programme for Council-run events and use of Council facilities, including building waste minimisation into Council Events Team requests for proposals, advice for Matariki Festival, collaboration with NRDA to improve delivery of waste minimisation in Nelson Events Fund grants, and working with Tahuna Summer Sounds organiser to create case study with generic plan and budgets for Council event waste minimisation.

12.6.6  Participation in national steering group for voluntary product stewardship for textile waste – focusing on future projects in partnership with opshops.

12.6.7  Ongoing delivery of ‘business as usual’ waste minimisation activities including Second-hand Saturday, Rethink Waste newsletter, subsidy programmes to encourage diversion of waste from landfill and supporting waste minimisation at events.

12.6.8  A large event focused on developing Repair Café culture is planned for delivery Quarter 4.

12.7     Council continue to collaborate and share information with Tasman District Council and staff from the regional landfill business unit. Recent ‘SWAP’ (solid waste assessment protocol) survey work by the business unit has identified the proportion of waste able to be diverted from landfill and Council will be using this information to inform it’s diversion efforts, including investigating options for diverting batteries from landfill.

12.8     We have received preliminary results from the audit of contamination levels at the materials recycling facility and are working through the findings. We have also jointly commissioned, with Tasman District Council, a survey to identify attitudes and behaviours relating to waste minimisation and recycling, (data from previous surveys will provide a baseline to measure change against). We will be using the results of these two surveys later in the year to identify where we need to improve our information to ratepayers and how to focus our waste minimisation engagement work. 

12.9     At the time of report writing we are also working with Tasman District Council to investigate an application for funding to the Waste Minimisation Fund. The next round of funding opens in late April and closes in May. The investment focus for the fund this year is reducing construction and demolition waste and achieving beneficial outcomes for organic waste. This focus aligns with the areas that we are already working on with Tasman District.


12.10   Innovative streets 

12.10.1  Phase 1 of the project on Kawai Street was completed prior to the end of Q2 but monitoring data has since shown its effectiveness. The aim of this phase was to slow down vehicles and reduce through traffic and both have been achieved with a 37.5% reduction in mean speed and a 30% reduction in average daily traffic volume at measured sites. Nelson Intermediate School support the project and an evening engagement session was held at the school on 11 March 2021 (original date delayed 1 week by move from Covid alert level 1 to 2) where more feedback was received on phase 1 and some ideas for phase 2 were gathered.

12.10.2  Phase 2 focuses on connecting the community with destinations such as schools, Victory Community Centre, and the railway reserve. This will include enhancing pedestrian and cycling safety. Concepts for traffic calming on Tipahi Street were trialled on the street in the first week of April and more feedback gathered.

12.10.3  The project received high praise at the national Walking and Cycling conference in March and, in May won the prestigious National 3M Innovation Awards. This award recognises exemplary innovation and effectiveness to save lives and injuries on roads. Judges considered innovations in thinking and technology, problem-solving, cost-effectiveness and transferability to other areas when making their decision.

12.11   Locking Street

12.11.1  A community meeting was held in late February 2021 to discuss options for a way forward that would mitigate the effects the Locking Street community have experienced due to the trial Hampden Street closure. Feedback and suggestions were received from residents of Locking Street, Locking Terrace, Kawai Street (and the surrounds) that added to the understanding of the challenges they face, and what could possibly be done do to make the street safer.

12.11.2  As a result, Council will be trialling new road markings, signage changes, speed cushions, and landscaping improvements on the street gardens to create safer areas for pedestrians to stand and wait for passing traffic. The physical work will be done in May. Officers will carry out ongoing traffic volume and speed monitoring on Locking Street and Kawai Street (north), including pedestrian, cyclist, and vehicle monitoring.

12.11.3  Hampden Street Trial Closure will continue and will next be bought to the committee in November 2021. Officers will assess the success of these trial measures on Locking Street as part of this review.

12.12   Road safety activity. A variety of road safety activities have taken place in the last quarter.

12.12.1  Cops with Cakes: A safety promotion event that is in its second year and proving to be very popular with the community. Over 4,000 people attended the event that involved several government and community agencies including Fire and Emergency, Police Search and Rescue and Police dog sections, along with St John Ambulance. NCC involvement included teaching of introductory cycle skills.

12.12.2  Shiny Side Up: 900 people attended this Motorcycle Safety event. NCC and TDC were present, giving away tool kits and drink bottles with Motorcycle Safety information. The event was an opportunity to promoting our “save a mates life” Ride2Live campaign, where mates can sign their motorcycling mates up to a Ride2Live course for free. Enrolments for 42 riders were taken on the day.

12.12.3  School Stopping Demonstrations: Unfortunately, due to a change in COVID-19 levels, the School Stopping Demonstrations were postponed. These events involve a professional travelling around school locations and demonstrating the distance it takes a car to stop at 20, 50 and 60km/h. This highlights that just a small increase in speed can have a devastating impact in a crash. The demonstrations will be rescheduled for later in the school year.

12.12.4  Go by Bike Day: An annual event held in February, during the Aotearoa Bike Challenge month. The 1903 Square was packed with cyclists celebrating with breakfast, coffee, and entertainment by the Plinkers Ukulele band, who fundraise for Hospice. Council adopted a zero-waste approach to this event and although 120 coffees and breakfasts were served, no disposable cups plates or utensils were used.

12.12.5  Rotary Young Driver Awareness (RYDA): RYDA is a road safety education programme that helps young drivers understand road safety and what they can do to keep themselves and their friends and whanau safe on our roads. NCC has supported RYDA for the last 10 years. Students become crash investigators for the day to discover the cause of real-life crashes. This year’s event was attended by 311 high school aged students from Nelson Schools.

12.12.6  Distraction campaign.  Following on from last years ‘Be Undistractable’ campaign Council continues to distribute drink bottles with safety messages to novice drivers through the AA.

12.12.7  RideOn: RideOn is the name of our local cycle education programme which has been running several years. During this quarter 786 primary and intermediate students received grade 1 cycle skills and an additional 213 year 1 and 2 students received scooter safety skills. The instructors are working towards being ‘BikeReady’ accredited, which is Waka Kotahi’s national prescribed programme.

12.12.8  Waka Kotahi has again updated Funding Guidance associated with the extra funding made available through the National Land Transport Fund (NLTF) to address the ongoing financial impacts of COVID-19 on the provision of public transport. This confirmed that any fare revenue shortfall and direct operating cost increases for public transport services, because of the COVID-19 disruptions between July 2020 and 30 June 2021 would be 100% funded. This 100% subsidy remains conditional on councils contributing at least their planned 2020/21 local share into public transport services.

12.13   Bee Card use accounted for an average of 77% of all bus trips in this quarter, showing continued high use of the scheme.

13.     Risks

13.1     Several risks are front of mind through this quarter and are expected to remain going forward. As a result of the streamlined procurement process and key focus on supporting the economy, projects continue to move at pace. Risks associated with this are:

13.1.1  Potential prices above approved budgets that will require Council approval resulting in contractors’ programmes disrupted with potential for them to give preference to other work resulting in projects not proceeding this financial year.

13.1.2  Delays on material delivery (local and overseas) is a high risk and has now been realised, with price increases and supply chain issues. As noted last quarter there are confirmed increases in the costs of pipes of up to 9%, and officers are also noting more products are taking longer to secure.

13.1.3  Nurseries and planting contractors have raised concerns in terms of meeting forward future work (20/21 and 21/22) due to the high requirement across all sectors for plants.

13.1.4  Market buoyancy leading to inability to secure resources in a timely manner.

13.1.5  There is some uncertainty around delivering Council’s preferred transport programme in full in 2024-27, due to the unknown level of funding subsidy to be provided by Waka Kotahi. Waka Kotahi have signalled that the 2024-27 National Land Transport Fund (NLTF) has significant financial pressure.  Officers expect to have an indication of funding subsidy levels in May 2021.

14.     Temporary Traffic Management (TTM) Changes & Cost Increases

14.1     Traffic management across New Zealand’s network of state highways and local roads is fundamental to keeping people safe on our roads. Waka Kotahi NZ is responsible for setting the requirements for the safe and efficient management and operation of temporary traffic management (TTM) on all roads in New Zealand. The Code of Practice for Temporary Traffic Management (CoPTTM) is best practice guideline for temporary traffic management in New Zealand.

14.2     Following several fatalities in recent years and subsequent industry discussions current CoPTTM rules have been amended and the impacts on Council are as follows:

14.2.1  Changes to the traffic management qualifications and higher levels of compliance expectations will impact Council’s ability to perform work on site for the same cost. The qualification changes have begun to be deployed throughout New Zealand in a staged approach by Waka Kotahi commencing in April 2021 and expected to continue over the next 5 years.

14.2.2  New training and competency levels are being introduced so that staff have a higher level of understanding and risk evaluation to ensure practical site management responsibility experience. This has broken the qualifications down to being more task specific and will introduce practical assessments i.e. to check the member of staff can install traffic management correctly and safely whereas to date this assessment has all been classroom based. These extra qualifications and additional practical testing are playing a role in traffic management cost increases.

14.2.3  A much earlier consultation process with Road Controlling Authorities  to ascertain the projects viability within the new rules and increased traffic volumes found on our roads today - this in the interim will potentially force council to set the traffic plans in planning phases reducing contractors ability to offer smarter/cheaper solutions in their methodologies.

14.3     This change means that only authorised people can draft traffic Management Plans (TMP’s). Locally, only five contractors have passed the new TTM Planner qualification and have a valid practising warrant (as at April 2021). This creates a significant backlog of processing. Waka Kotahi has implemented a 4-month grace period on the new rules expiring at the end of April.

14.4     With the recent deaths as a result of poor traffic management, companies are starting to realise the level of risk that they are putting their staff, their company and in the case of council work Nelson City Council in if they do not have people onsite with a higher level of understanding of traffic management requirements and are dedicated to the onsite traffic management. A result of this is we are seeing this in recent projects where contractors engage a full time Site Traffic Management Supervisor (STMS). In the past this role has often be shared with ground staffs’ other tasks and has not been prioritised. While the focus on safety needs to be a priority this additional role does come with additional cost.

15.     Key Performance Measures

15.1     As part of the development of the Long-Term Plan 2018-28 (LTP) Council approved levels of service, performance measures and targets for each activity.  There are 35 performance measures that fall under the Infrastructure Committee.  The results for each performance measure will be reported on through the Annual Report.

·    On track

·    Not on track

·    Achieved

·    Not achieved

15.2     Attachment two lists all performance measures within the Infrastructure Committee delegations, their status and commentary for the quarter.

15.3     Overall, 28 out of the 35 performance measures can be confirmed as being on track. Six performance measures are presently ‘Not on track’ and two performance measures have ‘Not been measured yet’ at this time.

15.4     For utilities, one performance measure not on track is within the Flood Protection activity, ‘Develop risk based Maitai flood response options – Community engagement on response options

Officers ran a public workshop at the Infrastructure Committee on the 11 February 2021. Following this workshop, consultation with the community was planned to begin following the Nelson Plan consultation on Flood Hazards in May/June 2021. However, due to the delay with the Nelson Plan, consultation is now anticipated to take place in Quarter 1 & Quarter 2 of the 21/22 FY.

15.5     In the 25 February 2021 Quarterly Report, officers had reported that one performance measure was not on track, ‘100% compliance with the Nelson North Wastewater Treatment Plant (Plant) resource consent’. This performance measure was at risk, due to issues surrounding the high total suspended solids (TSS) being experienced in the treated effluent prior to discharge to sea. Due to seasonal algae change, and improved management of the wetlands, officers can confirm that this performance measure is now back on track. 

15.6     Three of the seven transport measures are not on track, two have not been measured due to timing, and two are on track.

15.6.1    There have been 14 DSI (Deaths and /or Serious Injuries) crash events on the local road network to the end of March 2021. One crash resulted in a fatality. This is one more than the full year in 2018/19 and 4 more than the full year in 2019/20 (affected by COVID -19 shutdowns).

15.6.2    NBus patronage for the third quarter was 87% of the same quarter in 2019/20. Patronage patterns have been affected by COVID-19 but less so here than in other metropolitan areas.

15.6.3    Residents' Survey is undertaken in 4 waves, the results for November and December averaged 19% of those surveyed journeyed to work by walking, running, or cycling. The annual figure for 2019/20 was 16% and the end of year target for 2020/21 is 21%.

15.7     Quantity of waste to landfill per capita is not on track. The results for this measure in 2019/20 were skewed by two months of low tonnage caused by minimal commercial activity during COVID-19 lockdowns. This created an end of year (EOY) artificially low waste figure of 565Kg, per capita.

15.8     This has also resulted in YTD 2020/2021 disposal being over 5,000 tonnes (of general, commercial skips, and demolition) higher than the YTD 2019/20 year, but this total is not significantly different from the YTD 2018/19 year. Due to COVID-19's influence future comparisons will be more informative if made against the 2018/2019 year.

15.9     There has been a significant increase in home renovation (potentially due to the inability to travel overseas). In the last quarter of 2020/21, there will be more waste disposed than for the same period last year, resulting in an EOY projection of 625Kg per capita.



Author:           Lois Plum, Manager Capital Projects


Attachment 1:    A2617656 - Infrastructure Q3 one page reports

Attachment 2:    A2629920 - Infrastructure Q3 Performance measures



Item 9: Infrastructure Quarter Three Report: Attachment 1 - A2617656








































Item 9: Infrastructure Quarter Three Report: Attachment 2

PDF Creator


PDF Creator


PDF Creator


PDF Creator


PDF Creator