Agenda of Community and Recreation Committee

Community and Recreation Committee Delegations

Areas of Responsibility:

§ Arts, Culture and Heritage

§ Bylaws, within the areas of responsibility

§ Cemeteries and Crematorium

§ Community Centres and Halls

§ Community Development, including youth issues, ageing issues and social well-being

§ Community festivals and events, excluding:

§ Events Strategy and Events Fund (matters for Council)

§ Founders Heritage Park

§ Governance of Nelson City Council Controlled Organisations and Council Organisations, within the areas of responsibility:

§ The Bishop Suter Trust;

§ The Nelson Arts Festival Trust

§ The Nelson Centre of Musical Arts

§ The Nelson Municipal Band Trust

§ The City of Nelson Civic Trust

§ Sport Tasman

§ Heritage Houses and their grounds

§ Libraries

§ Modellers Pond

§ Natureland

§ Nelson Gondola Project and Koata Park

§ Parks and Reserves, aside from

§ Saxton Field (a matter for the Saxton Field Committee)

§ Recreation and Leisure Facilities and Services, including swimming pool facilities and Waahi Taakaro Golf Course

§ Rural Fire Risk

§ Sister City relationships

§ Sports Fields, including Trafalgar Park and the Trafalgar Pavilion

§ The Trafalgar Centre

§ Youth Council

Delegations:

The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

The exercise of Council’s responsibilities, powers, functions and duties in relation to governance matters includes (but is not limited to):

§ Monitoring Council’s performance for the committee’s areas of responsibility, including legislative responsibilities and compliance requirements

§ Developing, monitoring and reviewing strategies, policies and plans, with final versions to be recommended to Council for approval

§ Developing and approving in principle draft Activity Management Plans, for inclusion in the draft Long Term Plan

§ Reviewing and determining whether a bylaw or amendment, revocation or replacement of a bylaw is appropriate

§ Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes, other than final approval

§ Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

§ Approval of increases in fees and charges over the Consumer Price Index (CPI)

Powers to Recommend to Council:

In the following situations the committee may consider matters within the areas of responsibility but make recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):

§ Matters that, under the Local Government Act 2002, the operation of law or other legislation, Council is unable to delegate

§ The purchase or disposal of land or property relating to the areas of responsibility, other than in accordance with the Long Term Plan or Annual Plan

§ Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

§ Decisions regarding significant assets

§ Decisions in relation to the Nelson Gondola Project and Koata Park

§ Approval of final versions of strategies, policies and plans

Community and Recreation Committee

22 April 2021

Page No.

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 4 March 2021 7 - 16

Document number M15466

Recommendation

That the Community and Recreation Committee

1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 4 March 2021, as a true and correct record.

6. Chairperson's Report 17 - 21

Document number R24809

Recommendation

That the Community and Recreation Committee

1. Receives the report Chairperson's Report (R24809).

7. Youth Council Update

6. City For All Ages Strategy update 22 - 26

Document number R24779

Paul Steere, Chair of the City For All Ages Steering Group, will be in attendance to give an update regarding the City For All Ages Strategy.

Recommendation

That the Community and Recreation Committee

1. Receives the report City For All Ages Strategy update (R24779) and its attachment (A2617348).

7. Bishop Suter Trust - Strategic Presentation

Julie Catchpole, Suter Director, Jeff Morris, Suter Commercial Manager, and Trustees of the Bishop Suter Trust will give a strategic presentation on the Bishop Suter Trust.

8. Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft Statement of Intent 2021/2026 27 - 86

Document number R22677

Recommendation

That the Community and Recreation Committee

1. Receives the report Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft Statement of Intent 2021/2026 (R22677) and its attachments (A2583668, A2598483 and A2541536); and

2. Notes the delivery of the Bishop Suter Trust draft Statement of Intent 2021/2026 (A2579562) as required under the Local Government Act 2002; and

3. Provides the following comments and feedback to the Bishop Suter Trust:

a) that the Draft Statement of Intent meets the Committee’s expectations; or

b) requests the Board considers… (to determine at the meeting).

9. Development of Maitai Recreation Hub 87 - 103

Document number R23742

Recommendation

That the Community and Recreation Committee

1. Receives the report Development of Maitai Recreation Hub (R23742) and its attachment (A2605194); and

2. Approves the development of the Maitai Recreation Hub at the Waahi Taakaro Golf Course location (Lot 1 DP 10588); and

3. Approves, under section 53 of the Reserves Act, the erection of new structures, setting apart additional car parking and other facilities as necessary or desirable for the use of the reserve and development of the Maitai Recreation Hub.

CONFIDENTIAL Business

10. Exclusion of the Public

Recommendation

That the Community and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Public Excluded Minutes - 4 March 2021	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege
2	Reappointment of Trustee to the City of Nelson Civic Trust	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Community and Recreation Committee Meeting - Public Excluded Minutes - 4 March 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)
To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(g)
To maintain legal professional privilege

Reappointment of Trustee to the City of Nelson Civic Trust

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

Community and Recreation Committee Minutes - 4 March 2021

Minutes of a meeting of the Community and Recreation Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 4 March 2021, commencing at 9.09a.m.

Present: Her Worship the Mayor R Reese, Councillor T Skinner (Chairperson), Councillors T Brand - via Zoom (Deputy Chairperson), Y Bowater (Deputy Chairperson), M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens and R Sanson

In Attendance: Group Manager Community Services (A White), Governance Adviser (J Brandt) and Governance Support (P Boutle)

Apology: Councillor P Rainey

1. Apologies

Resolved CAR/2021/001

That the Community and Recreation Committee

1. Receives and accepts an apology from Councillor P Rainey.

Courtney/Lawrey Carried

2. Confirmation of Order of Business

It was noted that due to COVID-19 alert level 2 being in place, Youth Councillors were unable to attend and therefore there would be no Youth Council update.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 10 December 2020

Document number M15340, agenda pages 8 - 22 refer.

Recommendation

That the Community and Recreation Committee

1. Confirms the minutes of the meeting of the Community and Recreation Committee, held on 10 December 2020, as a true and correct record.

O'Neill-Stevens/Fulton

6. Chairperson's Report

There was no Chairperson’s Report.

7. Youth Council Update

There was no Youth Council update.

8 Nelson Centre of Musical Arts - Strategic Presentation

Jan Trayes, Chair, Alex Davidson, Trustee, Alistair Kerr, Trustee, and James Donaldson, Director, of the Nelson Centre of Musical Arts (NCMA) gave a presentation.

Ms Trayes tabled a supporting document (A2586407). She noted that both NCMA and the community had embraced online learning, teaching, and performing in response to COVID-19 restrictions. Mr Davidson gave a verbal update on NCMA’s financials. He noted the use of a 5-pillar approach and the introduction of monthly dashboard reporting.

NCMA representatives answered questions about maximising the use of the facility to increase revenue, the appointment of a business manager, and plans to complete the Collingwood Street frontage area.

Attachments

1 A2586407 - Nelson Centre of Musical Art - Performance Dashboard Jan-Dec2020

9. Community Investment Fund Update

Document number R19245, agenda pages 23 - 43 refer.

Manager Community Partnerships, Mark Preston-Thomas, presented the report and noted minor proposed changes to the recommendation wording. He answered questions about proposed changes and timings in relation to Activity Management Plans and the Long Term Plan. He answered questions about the reasons for changes to the Terms of Reference, the composition of the panel and continuity across terms.

Discussion was had about the proposed terms of reference and the resolution wording was amended to reflect the Committee’s additional requirements for panel appointment processes and improved wording around the Community Investment Fund priorities.

The meeting adjourned from 10.57a.m. until 11.34a.m.

Resolved CAR/2021/002

That the Community and Recreation Committee

1. Receives the report Community Investment Fund Update (R19245) and its attachments (A2570591 and A2570711); and

2. Approves the Community Investment Fund priorities to improve the wellbeing in Nelson ‘communities of greatest need’ focusing on reducing social isolation, reducing housing vulnerability, improving access to work and learning opportunities, and reducing the impact of poverty; and

3. Approves the amended membership, recruitment processes, funding allocations and Terms of Reference for the Community Investment Funding Panel (A2570591) subject to the Terms of Reference being further amended to

• include involvement of the Chair and Deputy Chairs of the Community and Recreation Committee in the appointment and assessment process, and

• phase the timing of panel member appointments to ensure continuity across terms and simplify the reappointment process; and

4. Delegates any further minor amendments of the Terms of Reference to be approved by the Chair of Community and Recreation Committee; and

5. Notes the funding allocation decisions made by the Community Investment Funding Panel for the 2020/21 financial year (A2570711).

Noonan/Bowater Carried

10. Stoke Youth Park - Location and progression to detailed design and construction

Document number R21389, agenda pages 44 - 89 refer.

Parks and Facilities Activities Planner, Nathan Mourie, presented the report. He answered questions about the proposed number of car parks, the use of the memorial hall kitchen/dining room, the proposed bus stop outside the facility, potential risks posed by cricket club activity, and funding to cover future needs.

Members expressed different opinions as to the adequacy of proposed car park numbers, actual need, and pedestrian safety at the Stoke Youth Park. An additional clause was added to the resolution requesting officers to report back on the matter.

A division was called.

Resolved CAR/2021/003

That the Community and Recreation Committee

1. Receives the report Stoke Youth Park - Location and progression to detailed design and construction (R21389) and its attachments A2566264, A2468368 and A2542711; and

2. Approves the location for the Stoke Youth Park adjacent to the Stoke Memorial Hall shown as Area A and some replacement car parking as Area B in the Stoke Youth Park Business Case Attachment 2 (A2468368), and

3. Agrees to proceed to detailed design for the Stoke Youth Park and report back to the Community and Recreation Committee; and

4. Approves that the Stoke Youth Park project begins construction in the 2020/21 financial year.

5. Requests officers to engage with the transport team to ensure carparking and safety concerns are addressed and reported back to the Community and Recreation Committee.

Brand/Lawrey Carried

The substantive motion was put and a division was called:

For

Skinner (Chairperson)

Cr Reese

Cr Brand

Cr Bowater

Cr Courtney

Cr Edgar

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr O'Neill-Stevens

Cr Sanson

Against

Nil

Abstained/Interest

Nil

The substantive motion was carried unanimously.

The meeting was adjourned from 1.08p.m. until 2.03p.m. during which time Councillors Lawrey, Fulton and Sanson left the meeting.

11. Bay Dreams 2021 Review

Document number R22566, agenda pages 90 - 96 refer.

Manager Community Partnerships, Mark Preston-Thomas, and Team Leader Festivals, Axel de Maupeou, presented the report. Mr de Maupeou answered questions about the project manager position, waste diversion, donation of tents, venue size, and on-site drug testing.

Attendance: Councillor Fulton returned to the meeting at 2.04p.m., followed by Councillor Sanson at 2.05p.m.

Resolved CAR/2021/004

That the Community and Recreation Committee

1. Receives the report Bay Dreams 2021 Review (R22566); and

2. Notes Bay Dreams South Ltd will enter contract negotiations to continue to host Bay Dreams South Festival in Nelson 2022.

Bowater/Fulton Carried

12. Community and Recreation Fees and Charges 2021/22 and removal of Rates Remission for Cemeteries

Document number R21445, agenda pages 97 - 123 refer.

Manager Parks and Facilities, Rosie Bartlett, presented the report. She noted a proposed addition to the resolution wording to include the date the new fees and charges would become effective. She further noted a correction to item 8.1 where the word ‘no’ had mistakenly been added to the sentence reading ‘no rates relief for cemeteries’.

Attendance: Councillor Lawrey returned to the meeting at 2.22p.m.

Ms Bartlett answered questions about the technicalities of purchasing a cemetery plot, responsibilities, maintenance, associated rates and revenue shortfall.

Discussion was had about the impact the shortfall and rates remission was having on ratepayers. It was noted that a phased approach of increasing fees over three years would pose a prolonged burden on ratepayers through ongoing subsidies. A third clause was added to the resolution to reflect the committee’s preference for a 23% increase to cemeteries fees and charges with effect from 1 July 2021.

The meeting was adjourned from 2.57 to 3.00p.m. during which time Councillor McGurk left the meeting.

Extension of Meeting Time
Resolved CAR/2021/005
	*That the Community and Recreation Committee* *1. Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.*
Bowater/Courtney Carried

Attendance: Her Worship the Mayor left the meeting at 3.16p.m.

Resolved CAR/2021/006
	*That the Community and Recreation Committee* *1. Receives the report Community and Recreation Fees and Charges 2021/22 and removal of Rates Remission for Cemeteries (R21445) and its attachments (A2562009, A2565812 and A2571622); and*
Sanson/Courtney Carried
Resolved CAR/2021/007
	*That the Community and Recreation Committee* *2. Approves the proposed changes to the Community and Recreation fees and charges in Attachment 1 (A2562009) effective from 1 July 2021, excluding the cemetery fees and charges; and*
Courtney/Sanson Carried
Resolved CAR/2021/008
	*That the Community and Recreation Committee* 3. Approves a 23% increase in Year 1 of the Long Term Plan for cemeteries fees and charges, as per attachment 2 (A2565812), effective from 1 July 2021, to bring them in line with the Revenue and Finance Policy.
Edgar/Skinner Carried
Councillor Noonan requested that her vote against clause 3 of the resolution be recorded in the minutes.
Recommendation to Council CAR/2021/009
	*That the Council* *1. Agrees to consult on the removal of the Rates Remission Policy for cemeteries; and* 2. Agrees the cemeteries remission changes to be consulted on within the Consultation Document to the Long Term Plan 2021-31.
Edgar/Skinner Carried

13. Community and Recreation Quarterly Report to 31 December 2020

Document number R21486, agenda pages 124 - 168 refer.

The meeting was adjourned from 3.25p.m. to 3.32p.m. during which time Her Worship the Mayor returned.

Manager Parks and Facilities, Rosie Bartlett, and Manager Libraries, Sarina Barron, presented the report. Ms Bartlett noted that the project sheet about the Mountainbike Hub on agenda page 153 was out of date but that the words in report were correct.

Attendance: Councillor McGurk returned to the meeting at 3.33p.m.

Manager Community Partnerships, Mr Preston-Thomas answered questions about homelessness, Melrose House, public art works, the ‘Use our Loos’ project, Wakapuaka cemetery maintenance responsibilities, ‘Adopt a Plot’, heritage trails seating, the Modellers Pond, the Millers Acre toilet upgrade, and timeframes for remedial works on council owned earthquake prone buildings.

The Chairperson invited Councillor Noonan to give a progress update on project Whare Haumaru in her function as President of Rotary.

Resolved CAR/2021/010

That the Community and Recreation Committee

1. Receives the report Community and Recreation Quarterly Report to 31 December 2020 (R21486) and the attachments project sheets (A2558791), and performance indicators (A2563220).

Brand/Noonan Carried

14. Exclusion of the Public

Resolved CAR/2021/011

That the Community and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

Noonan/Bowater Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community and Recreation Committee Meeting - Confidential Minutes - 10 December 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
2	Supplementary advice on community and recreation fees and charges 2021/22	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege
3	Nelson Festivals Trust - Reappointment of Trustees	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

The meeting went into confidential session at 4.32p.m., at which time Councillors Edgar and Noonan left the meeting. The meeting resumed in public session at 4.51p.m.

Restatements

It was resolved while the public was excluded:

CONFIDENTIAL: Supplementary advice on community and recreation fees and charges 2021/22

That the Community and Recreation Committee

2. Agrees that Report (R22660) remains confidential at this time.

CONFIDENTIAL: Nelson Festivals Trust - Reappointment of Trustees

That the Community and Recreation Committee

3. Agrees that the decisions only be made publicly available, once the trustees have confirmed their acceptance; and

4. Agrees that Report (R22654) remains confidential at this time and notes that attachment (A2448350), the Nelson Festivals Trust’s Deed of Trust, is publicly available through the Companies Office Website.

There being no further business the meeting ended at 4.52p.m.

Confirmed as a correct record of proceedings:

Chairperson Date

Item 6: Chairperson's Report

Community and Recreation Committee

22 April 2021

REPORT R24809

Chairperson's Report

1. Purpose of Report

1.1 To provide an update on recent and upcoming matters.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Chairperson's Report (R24809).

3. Discussion

3.1 Welcome to the Community and Recreation Committee meeting.

Heritage: Tuku 21 Whakatū

3.2 The Tuku 21 Whakatū Heritage Month continues to run throughout April, with a broad range of very interesting events with a heritage flair. Something for everyone, with more than 60 events during this period.

3.3 At Nelson Provincial Museum next week 27^th April, meet Mat Tait, the illustrator of the book, ‘The Adventures of Tupaia’. This follows on from Tupaia: Voyage to Aotearoa as part of Tuku21, on 20^th April at the Museum.

3.4 It was an interactive kōrero about Tupaia, Tahitian high-priest and revered navigator from Ra'iātea. A significant figure in the history of Aotearoa NZ, retracing his steps, and discovering his relationship with local manawhenua iwi.

3.5 This important figure has fascinated me for several years, and I encourage you to have a read of the book.

3.6 Also, Theatre Royal had an open day, behind the scenes look, showcasing this great venue, as part of the Tuku21 celebrations.

3.7 Aspiring puppeteers young and old made the most of mechanical puppetry workshops held at Community Art Works on 11^th April, also part of the Tuku 21 Whakatū Heritage Month. The workshops celebrated the life and works of F.N Jones of Coney Park, Pixie Town and Photography.

3.8 The Community Art Works facility currently sits on the site of the original Coney Park. An Amusement Park with miniature train and merry-go-rounds created by F.N Jones and his wife which opened in 1921. You might have seen photos displayed in town as part of Make Shift Spaces display of Coney Park a little while back.

3.9 Cawthron Institute had an open day on Sat 10^th April, and then following the day, tours of private Heritage Homes took place on Sunday 11 April, as part of Tuku 21 Whakatū Heritage Month, as a fundraiser for the Cancer Society.

3.10 Checkout the Council page for details of more upcoming Tuku 21 Heritage events.

Long Term Plan, Pest Plant Control Proposal

3.11 A great article with our officer Paul Harrington fronting in Nelson Mail and City Council media on the proposed weed programme for the Long Term Plan Draft.

3.12 And to paraphrase our Team Leaders and Parks and Facilities Activity Management explanation:

“Nelson City Council owns over 10,000 hectares of conservation and landscape reserves. These reserves are Nelson’s jewels and the backdrop to the City. Our Conservation and Landscape Reserve Management Plan 2009 has a goal to protect indigenous vegetation, habitats and ecosystems and, where appropriate, restore degraded vegetation, habitats and ecosystems. Current funding for pest plant control has not been sufficient to manage pest plants, especially vine species including Old Man’s Beard, Banana Passionfruit, and Climbing Asparagus. We expect the increased investment in pest plant control to make a real difference”

3.13 Also a note of ongoing changes. Part of looking at its weed control approach generally, Council has considered whether it could cease use of glyphosate herbicide and replace it with a mix of methods which could include mulch, mechanical, steam/foam and plant-based herbicides. As these alternative methods require three to four times the budget, Council has continued its years of work to reduce use of glyphosate through increased mulching and grazing.

Opening of Rutherford Cottage in Founders Park

3.14 A great project collaboration with Rutherford Rotary, Founders Heritage Park and the Founders Bookfair volunteers fundraising.

3.15 The refurbished cottage, a one third scale replica of Rutherford’s childhood home in Brightwater, was reopened on Tuesday 13 April by Councillor Trudie Brand.

3.16 The cottage contains interactive activities and games based on Rutherford’s experiments, including a plasma ball, magnetic atom wall, and pinball-style game unique to Nelson that explains Rutherford’s Gold Leaf Experiments. A must-see display. Lots of fun.

Brook Sanctuary Open Day

3.17 On Sunday 11^th April the Waimarama Brook Sanctuary had their annual open day. Consisting of a popular Fun Run, live music, food and information stalls. More than 1500 people turned up, with Council having a Nelson Nature Information Stall

Sport and Arts Events

3.18 The ever successful Weetbix Tryathlon was held at Tahunanui Reserve on 14^th March. Over 1700 chidren took part in this fun event, which aims to help kids stay active and healthy through participation, improving confidence and self esteem.

3.19 Also that weekend, the Top of Trafalgar St was a-buzz with fitness, with competitors in the Summer Challenge Women’s Adventure Race. It saw over 200 teams of three competing in three, six and nine hour events combining kayaking, mountain biking, hiking and navigation.

3.20 The Nelson Hinemoa Croquet Club hosted a successful under 21s National tournament over Easter Weekend. The turf was looking great and performed very well. Event enjoyed by all.

3.21 ‘Rock the City’ returned to Nelson on 11^th April. This was a great opportunity for the Nelson region of up and coming youth bands and acoustic acts to perform.

3.22 It was a sold our show held at the NMIT Johnny Cash room. An all ages music gig event supported by Nelson City Council. Showcasing ten acts performing across two stages- acoustic and main band.

3.23 Also hope many of you got to see ‘Changing Threads’ the annual contemporary art award and exhibition showcasing fibre and textile art at the Refinery ArtSpace on Hardy St, back in mid March.

3.24 You can follow the Nelson City Council’s facebook page titled ‘Nelson City Presents’ to keep informed on further Council delivered and supported great events in Nelson.

3.25 Our sports parks renovations, field allocations and line markings etc, all going well as winter codes have begun.

Other News

3.26 Natureland Wildlife Trust have just opened a new second-hand store, located between Buxton Square and Hardy St. All funds raised from the shop go directly to support their education and conservation programmes.

3.27 Nelson-Whakatu will now have an improved day hub ‘Whare Haumaru’ (Safe Haven) for members of our community who are homeless behind the Male Room on St Vincent St.

3.28 As you are aware it received $30,000 funding from Nelson City Council.
This project was an initiative of the Rotary Club, supported by the Rutherford Rotary Club. Nelson West Rotary Club and Whakatu Rotary Club. Support was also provided by Housing First, Society of St Vincent de Paul, and Fresh Focus Nelson, along with an anonymous benefactor. A brilliant example of community organisations coming together to make things happen for the greater good of others.

3.29 Completion of landscaping and plantings underway and new pathway completed as part of the finishing touches around the new Tahunanui toilet & changing rooms building.

3.30 The Nelson Public Library has had a display on the red wall near the entrance way, the proposed new library redevelopment, explaining the proposal, a preferred option and other options for the library for the public to consider. This project is one of eight key issues in our Long Term Plan which is welcoming public feedback.

3.31 You may have seen the Trask Memorial Gates at the southern end of Queens Gardens looking spick and span as the restoration work on these now complete. This was Nelsons first public garden opened in 1892, Nelsons 50^th Jubilee back then. These heritage gates are named after the previous Mayor of Nelson then, Francis Trask, whom had suggested to build the Queens Gardens for the public.

3.32 Cemeteries. There has been very positive discussion taken place, achieving collaborative understanding after meetings with Wakapuaka volunteers, in support of the good work they have been doing and wishing to continue at the cemetery. Installation of a new seat and looking at safety of the trees.

3.33 Council has been working hard and with success to secure extra external funding for weed control on the Grampians from Kaimahi for Nature.

3.34 Eureka Park, the Californian Redwood stand, located at the top of the Brook Valley has been further enhanced and reopened for those to enjoy its tranquillity. A great area for walking, running, walking the dog or a picnic. It now has even more walking trails, signage, and even a large picnic table and seating made from locally felled eucalypts.

Author: Tim Skinner, Chairperson - Community and Recreation Committee

Attachments

Nil

Item 8: City For All Ages Strategy update

Community and Recreation Committee

22 April 2021

REPORT R24779

City For All Ages Strategy update

1. Purpose of Report

1.1 To hear an update from the Chair of the City For All Ages community Steering Group on progress with the Strategy.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report City For All Ages Strategy update (R24779) and its attachment (A2617348).

3. Background

3.1 The Community Services Committee at its meeting of 30 August 2018 agreed that work should begin on multi-agency, multi-stakeholder strategy for an ageing population (report R9582). A Councillor Working Group was formed to support the Strategy (current membership councillors Lawrey (Chair), Noonan, Brand and Bowater). The Chair of the Community Services Committee was delegated to select members for a community Steering Group with input from the Councillor Working Group. The Strategy to be developed was to replace Council’s Positive Ageing Policy of 2011.

3.2 The Steering Group was established in 2019 under its Chair, Paul Steere. Current members are Mary Jaksch, Chris Allison, Betty van Rooyen, Sarah Brown, Nanai Naseri, Carolyn Budge, Jenni Bancroft, Ian Catto. Iwi were consulted on membership and indicated a preference for one of Council’s kaumatua to join. That has not been possible so kaumātua suggested Lovey Gieger participate instead and she has accepted this invitation.

4. Discussion

Strategy development

4.1 Work on the Strategy was delayed significantly by COVID-19 but the Steering Group has made good progress. Achievements to date include:

· A successful project launch event with keynote speaker, Professor Stephen Neville, Co-Director of the AUT Centre for Active Ageing

· Development of a benchmarking review of existing age-friendly services in Nelson

· Research into the ageing experience in Nelson (with funding from the Office for Seniors)

· A community survey on Nelson’s age-friendliness (in partnership with the Auckland University of Technology)

· Abstract on the Strategy development process selected for the Vision for Ageing in Aotearoa Conference (delayed due to COVID-19 until Sept/Oct 2021)

4.2 The Steering Group has identified key focus areas (Attachment 1), a vision and principles for the Strategy and developed a first draft of the core elements of the Strategy. It has been engaging with relevant government and community agencies about their potential contribution to the Strategy. The Steering Group began testing its findings and engaging with the community at the Positive Ageing Expo on 16 April.

Vision and principles

4.3 The proposed vision for the strategy is that Nelson is an age-friendly community that values the experience and wisdom of all people.

4.4 The Steering Group has also drafted some principles to guide implementation of the Strategy:

Local action – encourage, inform and empower the community to plan for and respond to the emerging needs of older people

Collaboration is key – we can achieve more working together

Value diversity – acknowledge biculturalism and the range of experiences and backgrounds of older people in Nelson

Areas of Focus

4.5 The World Health Organisation recommends age-friendly policies focus on a number of different domains impacting older adults. The Steering Group has adapted these to suit the Nelson context and they are attached for information (Attachment 1).

5. Next Steps

5.1 Alongside community engagement the Steering Group is assembling a Reference Group to help test the draft Strategy. It is building an Action Plan to accompany the Strategy and is scheduling meetings with agencies and key stakeholder groups to encourage them to contribute actions. Council will also be invited to commit to actions to support the Strategy and budget has been proposed in the draft Long Term Plan 2021-31 for that purpose.

5.2 Once the Strategy is complete it will be presented to Council to endorse its vision and to commit to actions that will contribute to implementing the Strategy. If the Steering Group chooses it can also, at this point, make an application to the World Health Organisation to register Nelson as an official member of the Age-Friendly Cities network.

Author: Nicky McDonald, Group Manager Strategy and Communications

Attachments

Attachment 1: A2617348 - City For All Ages Strategy Focus Areas ⇩

Item 10: Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft Statement of Intent 2021/2026

Community and Recreation Committee

22 April 2021

REPORT R22677

Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft Statement of Intent 2021/2026

1. Purpose of Report

1.1 To receive the Bishop Suter Trust’s half year performance report (Attachment 1).

1.2 To seek the Committee’s approval of the Bishop Suter Trust’s draft Statement of Intent 2021/2026 (Attachment 2).

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Bishop Suter Trust Half Year Performance Report to 31 December 2020 and Draft Statement of Intent 2021/2026 (R22677) and its attachments (A2583668, A2598483 and A2541536); and

2. Notes the delivery of the Bishop Suter Trust draft Statement of Intent 2021/2026 (A2579562) as required under the Local Government Act 2002; and

3. Provides the following comments and feedback to the Bishop Suter Trust:

a) that the Draft Statement of Intent meets the Committee’s expectations; or

b) requests the Board considers… (to determine at the meeting).

3. Background

3.1 Under the Local Government Act 2002, the Bishop Suter Trust is required to complete a draft Statement of Intent (SOI) on an annual basis no later than 1 March each year. This requirement has been met.

3.2 Section 66 of the Local Government Act requires the Bishop Suter Trust to deliver a half yearly report on performance within two months of the end of that period. This requirement has been met.

3.3 Council has an opportunity to provide feedback to the Trust within two months of this date, and the Trust has until 30 June to deliver the final SOI to Council. The draft SOI is included as attachment 2.

3.4 Schedule 8 of the Local Government Act outlines the purpose of a SOI, what is to be included and how it is to be approved. The draft SOI, as supplied by the Trust, is compliant.

3.5 The Statement of Expectation (SOE) was provided to the Trust to help guide it in the creation of the SOI. This is included as attachment 3. The Council encouraged the Trust to engage with it via the Long Term Plan as the most appropriate mechanism to confirm or request funding.

3.6 Specific expectations in the SOE were:

3.6.1 The Trust to outline its response to COVID-19, including impacts on visitor numbers and budgets, and how the Suter’s activities contribute to the regional recovery.

3.6.2 Improving performance reporting by the inclusion of quantifiable measures and SMART targets.

3.6.3 Describing good employer obligations relating to living wage, fair pay and equal employment opportunities.

3.6.4 Relationship development with Tasman District Council.

3.6.5 Including a risk management plan.

3.6.6 Defining a governance succession plan for board members with terms ending in October 2021 and October 2022.

3.6.7 Opportunities to grow non-Council operational revenue.

3.6.8 Health and safety learnings.

3.7 Julie Catchpole, Suter Director and Jeff Morris, Suter Commercial Manager will be in attendance at the meeting to present information and answer questions. The Trust has chosen to present a five-year draft SOI. This is useful in that it helps to show the strategic direction the Trust is proposing to take over the medium term, although the draft SOI will continue to be reviewed and updated annually.

4. Discussion

4.1 The draft SOI has been checked for compliance with the statutory requirements and there are no matters to bring to the attention of the Committee. The draft SOI has been assessed against the SOE.

Half Yearly Report (1 July – 31 December 2020)

4.2 Despite COVID-19 lockdown and lack of international visitors, Suter visitor numbers were higher in November and December than for the same months in 2019, although the total visitors for the six months were lower.

4.3 The six-month financials to 31 December 2020 show a net surplus of $147,000 compared to a budgeted net surplus of $95,000. Budget surpluses included increases in donations, rent and trading income. Increased expenses against budget included exhibitions, facilities costs and depreciation.

4.4 The balance sheet is close to budget.

4.5 All but one of the non-financial objectives for the first six months have been achieved or are on track. The one exception is the facility’s increased energy consumption due to issues with the HVAC plant and equipment. No reference is made of the energy and carbon emissions audit and management plan, which is required by 30 June 2021.

Draft Statement of Intent

4.6 The Trust’s aspiration is to be a visual arts destination of the highest quality, a ‘must do’ attraction for visitors to the region, whilst at the same time being a place of relevance and pride for our community.

4.7 General expectations outlined in the SOE are summarised in the SOE Appendix IV on page 36.

4.7.1 The draft SOI covers Council’s expectation around climate response and an energy management plan (noting an increase in energy consumption due to a poorly performing HVAC). The Committee may decide to provide feedback to the Trust regarding an absence of waste minimisation initiatives in the draft SOI.

4.8 Specific expectations outlined in the SOE are summarised on page 37 as follows:

4.8.1 The response to COVID-19 including impacts on visitor numbers and budgets, and the contribution to the regional recovery are outlined in the activities, executive summary and financial reports.

4.8.2 Performance measures and SMART targets are provided in section 3 of the draft SOI on pages 13 – 15.

4.8.3 Good employer obligations are described in 3.1.5. on page 13.

4.8.4 Plans for development of the Tasman District Council relationship are described on page 9 for education activities, pages 11 and 12 for community outcomes and for objective 3.5.4 on page 14.

4.8.5 A risk management plan is detailed on page 7 of the draft SOI.

4.8.6 Succession planning for retiring board members is described on page 35.

4.8.7 Opportunities to grow non-Council revenue are outlined throughout the strategy via relationships with other funders and donors, summarised on page 36.

4.8.8 Health and safety learnings and risk management are summarised on page 36.

5. Options

5.1 There is no decision to be made in respect of the half yearly report. The Committee may decide to approve the draft SOI or it may provide feedback to the Trust for changes.

Option 1: Approve the draft SOI (recommended option)
Advantages	· The Trust will receive early confirmation of the SOI.
Risks and Disadvantages	· The Committee may not feel that the draft SOI adequately reflects Council’s expectations.
Option 2: Provide feedback to the Trust on the draft SOI
Advantages	· The Trust will have an opportunity to make changes to the draft SOI to reflect the Committee’s feedback.
Risks and Disadvantages	· The draft SOI will need to come back to the Committee in a future report.

Author: Andrew White, Group Manager Community Services

Attachments

Attachment 1: Suter Half Year Performance Report to 31 Dec 20: A2583668 ⇩

Attachment 2: Suter Draft SOI 2021-26: A2598483 ⇩

Attachment 3: Suter Statement Of Expectation 2021-22: A2541536 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The preparation of a draft Statement of Intent (SOI) and delivery of the half yearly report is a requirement of Schedule 8 of the Local Government Act.

2. Consistency with Community Outcomes and Council Policy

The Suter contributes to the outcome ‘Our communities have opportunities to celebrate and explore their heritage, identity and creativity’ and ‘Our communities have access to a range of social, educational and recreational facilities and activities’.

3. Risk

There is a continuing risk that COVID-19 impacts may require changes to the SOI and impact financial and non-financial performance. Officers will update the Committee on any changes to performance targets that are needed during the year.

4. Financial impact

The operation of the Suter Gallery is a budgeted activity for Council.

5. Degree of significance and level of engagement

This matter is of low significance and no further consultation is proposed.

6. Climate Impact

The SOE requests the Trust to include how it is addressing carbon emissions and waste minimisation in its SOI. The draft SOI addresses Council’s expectations around climate response, through enacting an energy management plan. While not specific about action, the draft SOI does outline an intent to formalise and structure its approach to sustainability generally.

7. Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

8. Delegations

The Community and Recreation Committee has the following delegations to consider the content of the Statement of Intent:

Areas of Responsibility:

· Governance of Nelson City Council Controlled Organisations and Council Organisations, within the areas of responsibility:

§ The Bishop Suter Trust

Delegations:

· The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

Item 11: Development of Maitai Recreation Hub

Community and Recreation Committee

22 April 2021

REPORT R23742

Development of Maitai Recreation Hub

1. Purpose of Report

1.1 To seek decisions on the development of the new Maitai Recreation Hub at the Waahi Taakaro Golf Course.

2. Recommendation

That the Community and Recreation Committee

1. Receives the report Development of Maitai Recreation Hub (R23742) and its attachment (A2605194); and

2. Approves the development of the Maitai Recreation Hub at the Waahi Taakaro Golf Course location (Lot 1 DP 10588); and

3. Background

3.1 Funding for a recreation hub in the Maitai Valley was included in the Long Term Plan 2018-28 following broad support being received from the community (e.g. through Long Term Plan and Annual Plan submissions). The hub was also included in the Implementation Plan of the Out and About On Tracks Strategy 2016. The 2018 BERL report on the economic benefits of mountain biking for Nelson suggests trail head facilities are important, including for events.

3.2 A recreation hub in the Maitai Valley would provide a destination for cycling trips from the City Centre at a suitable distance for a family return trip. The activities and associated facilities (including the existing golf course) would encourage more people to visit and enjoy the reserve, as well as acting as trailhead facilities for people using the surrounding areas for recreation.

3.3 Officers have been investigating a location for a recreation hub in the Maitai Valley for some time, with the two leading options being the area adjacent to the Maitai Valley Motor Camp (adjacent to Groom Creek), and at the Waahi Taakaro Golf Course (WTGC). These locations are shown in Figure 1.

3.4 The project has funding approved from the Ministry of Business Innovation and Employment’s (MBIE’s) Tourism Infrastructure Fund and has been on hold pending the outcome of discussions on land access with Koata Ltd (much of the surrounding recreation land is owned by Koata Ltd). Officers have been in contact with staff at MBIE who understand the situation and have agreed to extend the availability of the funding.

4. Discussion

4.1 The driver for a hub in the Maitai Valley generally stems from it being a strategic location in the trail network including a natural start/finish point for the Coppermine Trail. It is also hoped that providing trailhead facilities in the Maitai will relieve some of the pressure on the Brook Valley area and Codgers Recreation Hub which is often at or over capacity.

4.2 The focus of the Hub has shifted in recent years, due to planned new mountain biking trails on Fringed Hill not eventuating, uncertainty around the Gondola proposal, and increased demand for easier grade trails identified through the review of the Out and About - On Tracks Strategy engagement.

4.3 Earlier investigations focussed on the area immediately north of the Maitai Valley Motor Camp, which aligned with new trail proposals and the potential to work in with a Gondola should it eventuate. The proposed trails on Fringed Hill haven’t been developed and not many trails begin or end in this area, therefore this location is not currently considered suitable.

4.4 More recently officers have been working closely with Sport Tasman, the Nelson Mountain Bike Club (NMTBC), the Nelson Tasman Cycle Trails Trust (NTCTT) and the Waahi Taakaro Golf Club, and there is now a consensus view that the hub be developed at the WTGC. The general area where a hub would be focussed at the WTGC is shown in Figures 2 and 3.

4.5 The location aligns well with an emerging theme within the Out and About - On Tracks Strategy review work which suggests the Maitai Valley is a logical option to develop more family friendly off-road cycling options (the WTGC option will enable more of a destination to be created for families, given the existing buildings, services and facilities).

Figure 1: Potential locations for Maitai Recreation Hub. 1: at the Waahi Taakaro Golf Course (shaded purple area is within Lot 1 DP 10588); 2: adjacent to the Maitai Valley Motor Camp.

Figure 2: Waahi Taakaro Golf Course showing logical location for hub.

Figure 3: View southeast towards proposed hub site, showing Waahi Taakaro Golf Club House.

4.6 The shared use proposal also aligns with objectives from the Top of the South Places and Spaces Strategy, which promotes collaborative approaches to facility use.

4.7 Conceptual investigations are underway and there is broad agreement from the above groups that the WTGC site is a great opportunity that builds on existing facilities and enables different entities to operate together in a shared space. Letters of support have been received and are provided in Attachment 1.

4.8 A key aim of the development is to enable more people to use and enjoy the reserve. It would be centred around the existing buildings (elements of the buildings and facilities within would be shared with the Golf Club), and impacts on the golf playing area would be minimal.

4.9 At the time of writing layout design details were still being worked through, but the development will likely provide the following activities and facilities:

· an additional car parking area

· outdoor decking

· recreation activities including a pump track and a skills area

· information and signage

· bike wash down

· bike repair station

· café and/or equipment hire/sale (any commercial activity would be subject to a separate concession process)

· water fountain

· additional toilets (e.g. composting toilets).

4.10 Consultation with key stakeholders is underway, and a letter was sent to nearby residents during the week of 15 March 2021, advising them that the WTGC site was being investigated and inviting them to make contact if they wished to discuss it. Those living nearer the Maitai Valley Motor Camp who were contacted in 2019 as part of the original investigation were also sent an email updating them on the WTGC site option. At the time of writing two responses had been received, one in support and the other raising concerns around traffic (officers have met with the resident and believe these concerns can be addressed through design). A verbal update will be provided at the meeting if any further responses are received.

4.11 At the time of writing, investigations into what consents would be required, if any, were underway.

5. Legal considerations

5.1 The recommended site is gazetted as Recreation Reserve and is administered by Council under the Reserves Act 1977 (RA). Council has no current management plan relevant to the reserve.

5.2 Council is required to administer the reserve in accordance with the appropriate provisions of the RA and must ensure that any development is for the purpose for which it is classified (section 40 of the RA).

5.3 The purpose of recreations reserves includes:

5.3.1 Providing areas for the recreation and sporting activities and physical welfare and enjoyment of the public; and

5.3.2 Protection of the natural environment and beauty of the countryside with an emphasis on the retention of open spaces and on outdoor recreational activities (section 17 of the RA).

5.4 It is considered that use of the Waahi Taakaro Golf Course reserve for development of the Maitai Recreation Hub is consistent with the recreation purpose of the reserve.

5.5 Council’s powers in respect of recreation reserve are set out in section 53 of the RA. This includes powers:

5.5.1 To erect buildings or structures associated with and necessary for use of the reserve for outdoor recreation;

5.5.2 Set apart parts of the reserve for gardens, open spaces, footpaths, driveways or picnic grounds or like facilities for public recreation or enjoyment or for facilities and amenities necessary for the public using the reserve;

5.5.3 Set apart parts of the reserve for parking places for vehicles necessary for the convenience of people using the reserve;

5.5.4 Do such things as may be considered desirable or necessary for the proper and beneficial management, administration and control of the reserve.

5.6 These powers must be exercised in a manner that gives effect to the purpose of recreation reserves as set out in section 17 of the RA (referred to above).

5.7 It is considered that Council has the necessary powers to develop the facilities associated with the Maitai Recreation Hub under section 53 of the RA. Golf Club membership has seen a slight overall decline in the past decade, and it is considered that the development of recreation related infrastructure will enhance the use and enjoyment of the reserve by the public. In particular it is hoped that the skills park, pump track and other facilities will attract families to visit the reserve, and also use the reserve as a base to explore surrounding trails. The increased use of the reserve by a wider range of the public may even serve to boost Golf Club membership.

6. Options

6.1 Two options are presented below for consideration as detailed below. Officers support Option 1.

Option 1: Approve the development of the Maitai Recreation Hub at the Waahi Taakaro Golf Course (including associated structures, carparking and other facilities)
Advantages	· Supported by Sport Tasman, the Nelson Mountain Bike Club, the Nelson Tasman Cycle Trails Trust and the Waahi Taakaro Golf Club · Cost is not considered to be a determining factor in deciding the location, however co-locating with an existing building is likely to produce some savings (or opportunity for additional investment). · If demand for a hub is less than anticipated, investing in an existing facility carries less risk · Builds on existing infrastructure, services and facilities · Co-locating means activity is focussed at one location, meaning fewer visitor destinations in the Maitai Valley (likely to be more acceptable with residents) · Closer to Sharlands Valley trails · Suited to events (NMTBC is already using the venue for events) · Existing amenity well suited to a hub destination · Recreation Reserve status supports development of hub
Risks and Disadvantages	· Risk of opposition from some in the golfing community, e.g. the hub displaces users (noting however that events are already occurring at this site) · With either option there is a risk that the approved MBIE funding is withdrawn due to the project delays · With either option construction must be either completed or paused in time for the Enduro World Series event scheduled to be held at the Waahi Taakaro Golf Course in April 2022
Option 2: Continue investigating the development of the Maitai Recreation Hub adjacent to the Maitai Valley Motor Camp
Advantages	· More land available for expansion at this location e.g. during events · Not sharing with another entity gives the hub its own identity (and may be preferred by users of the golf course)
Risks and Disadvantages	· No existing infrastructure so greater cost, and a greater risk starting from scratch if demand for hub not realised · Lost opportunity to improve facilities at golf course · Creates another visitor destination in the Maitai Valley, which is likely to be less acceptable to residents · Closures will be required during forestry harvests as trucks enter and exit via Groom Creek Road · More challenging to meet Reserves Act requirements for recreation hub development in this location

7. Conclusion

7.1 Officers have been working with stakeholders in relation to developing the Maitai Recreation Hub and recommend locating the hub as a shared facility at the Waahi Taakaro Golf Course.

8. Next Steps

8.1 Officers propose continuing to work with MBIE and stakeholders to design and construct a recreation hub at the Waahi Taakaro Golf Course. It is hoped that construction will commence in the 2021/22 financial year.

Author: Paul Harrington, Team Leader Parks and Facilities Activity Management

Attachments

Attachment 1: A2605194 - Letters of support for Maitai Hub to be located at Waahi Taakaro Golf Course (Sport Tasman, NMTBC, Waahi Taakaro Golf Club, NTCTT) Mar2021 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The recreation hub promotes social wellbeing of the community by offering family-orientated recreation opportunities.

2. Consistency with Community Outcomes and Council Policy

The hub assists with the following community outcomes:

· Our infrastructure is efficient, cost effective and meets current and future needs (proposal to share with Golf Club create efficiencies)

· Our communities are healthy, safe, inclusive and resilient (hub provides for and recognises health benefits of exercise)

· Our communities have access to a range of social, educational and recreational facilities and activities

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement (hub is a partnership with Golf Club, is linked to land access work with Koata Ltd, and has involved working with a range of stakeholders)

· Our region is supported by an innovative and sustainable economy (hub acknowledges the contribution mountain biking makes to the local economy).

3. Risk

The proposed Hub has been included in the 2018 LTP and is part funded by MBIE. Development of a hub in this location carries a lower risk as it is shared with another entity.

4. Financial impact

The project is already included in the 2018 LTP. A decision on the location is not considered to have a significant bearing on maintenance costs.

5. Degree of significance and level of engagement

This matter is of medium significance because it represents a change in use and amenity for the golf course. Engagement has been underway with the Waahi Taakaro Golf Club, Nelson Mountain Bike Club, Nelson Tasman Cycle Trails Trust and Sport Tasman, all of who are supportive of the recommendation. Nearby residents have also been contacted.

6. Climate Impact

The substantive decision to progress a hub in the Maitai Valley has already been made through the project’s inclusion in the 2018-28 LTP. This report and the associated decision in relation to location is not of high significance to climate change, however it is noted that the recommended option seeks to utilise an existing building and so would be expected to have less construction impact. A separate project to develop a connecting cycle trail up the Maitai Valley will encourage users to cycle instead of using vehicles.

7. Inclusion of Māori in the decision making process

A report relating to access into Koata Ltd land (R20332) was presented to the 5 November 2020 Sports and Recreation Committee, which resulted in a decision that enabled the hub to progress. No further engagement with Māori has been undertaken in preparing this report.

8. Delegations

The Community and Recreation Committee has the following delegations to consider the location of a Recreation Hub in the Maitai Valley.

Areas of Responsibility:

· Parks and Reserves, aside from Saxton Field (a matter for the Saxton Field Committee)

· Recreation and Leisure Facilities and Services, including swimming pool facilities and Waahi Taakaro Golf Course

Delegations: