Joint Committee of Tasman District
and Nelson City Councils Minutes - 10 March 2020
Held
in the Council Chamber Civic House, 110 Trafalgar Street, Nelson
Present: His
Worship the Mayor of Tasman T King (Chairperson), Her Worship the Mayor of
Nelson R Reese, Tasman District Councillors S Bryant, C MacKenzie, K
Maling, D Ogilvie, T Tuffnell, A Turley, T Walker, D Wensley
Nelson
City Councillors T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G
Noonan, R O'Neill-Stevens, P Rainey and R Sanson
In
Attendance: NCC Chief Executive (P Dougherty), TDC Chief
Executive (J Dowding), NCC Group Manager Community Services (R Ball), NCC Group
Manager Corporate Services (N Harrison), TDC Corporate Services Manager (M
Drummond), TDC Engineering Manager (R Kirby) and Governance Adviser (E
Stephenson)
Apologies : Councillors
Bowater, Greening, Hill, McNamara and Skinner for absence and Councillor Noonan
for early departure
1. Apologies
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Resolved JC/2020/001
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That the Joint Committee
1. Receives and accepts the apologies
from Tasman District Councillors Greening, Hill and McNamara; Nelson City
Councillors Bowater and Skinner, and from Nelson City Councillor Noonan for
early departure.
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Lawrey/Courtney Carried
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2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
His Worship the Mayor King
declared an interest in Item 2 of the confidential agenda – Port Nelson
Ltd – six monthly strategic presentation, noting that he would leave the
meeting for that item.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 19
November 2019
Document number M6552, agenda
pages 5 - 8 refer.
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Resolved JC/2020/002
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That
the Joint Committee of Tasman District and Nelson City Councils
1. Confirms
the minutes of the meeting of the Joint Committee of Tasman District and
Nelson City Councils, held on 19 November 2019, as a true and correct record.
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Maling/Bryant Carried
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6. Presentation from
Selwyn Mayor Sam Broughton - Te Wai Pounamu - South Island Destination
Management Plan 2020 - 2030
Document number R15876, agenda
pages 9 - 26 refer.
Attendance: Councillor Fulton entered
the meeting at 2.43p.m.
His Worship the Mayor of Selwyn,
Sam Broughton, presented a PowerPoint presentation on the South Island
Destination Management Plan 2020 – 2030 (A2343404). He noted the need for
collaboration across the South Island with regard to encouraging and managing visitors
and spoke of the strategic aims of the plan.
Points he highlighted included
the need for a management focus rather than a marketing one and that
strengthening the economy was important. He provided statistics and data
related to tourism, both for international and domestic visitors.
Mayor Broughton answered
questions regarding his presentation.
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Resolved JC/2020/003
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That
the Joint Committee of Tasman District and
Nelson City Councils
1. Receives the report
Presentation from Selwyn Mayor Sam Broughton - Te Wai Pounamu - South Island
Destination Management Plan 2020 - 2030 and its Attachment (A2353404).
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Maling/Wensley Carried
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Attachments
1 A2353404 - Te Wai Pounamu - South Island Destination
Management Plan 2020 - 2030
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7. Nelson Airport Ltd -
six monthly strategic presentation
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Paul Steere, Chairperson;
Robert Evans, Chief Executive Officer; and Simon Orr, Corporate Services
Manager, Nelson Airport Ltd, presented Nelson Airport Ltd’s six monthly
presentation (A2356478) and answered questions regarding financial
performance, passenger numbers, electric vehicle support, emissions targets,
data gathering and availability of local produce in its retail outlets.
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Attachments
1 A2356478 Nelson Airport Presentation
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8. Tasman Bays Heritage
Trust - Six Month Strategic Presentation
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Olivia Hall, Chair of the
Tasman Bays Heritage Trust; and Lucinda Blackley-Jimson, Chief Executive of
the Nelson Provincial Museum, provided a presentation (A2355483). They noted
that the Museum continued to meet its targets, including having over 40% of
local products, and that its sustainability target, education programme,
archives and research and storage continued to be areas of key focus.
Attendance: Councillor Fulton left the meeting at 4.33p.m.
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Attachments
1 A2355483 TBHT PowerPoint presentation
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Attendance: Mayor King left the meeting at 4.36p.m. and Mayor Reese assumed the
chair.
9. Exclusion
of the Public
Hugh Morrison and Phil Lough
from Port Nelson Ltd, were in attendance for Item 2 of the Confidential agenda
to provide the six monthly strategic presentation and, accordingly, the
following resolution was required to be passed:
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Resolved JC/2020/004
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That
the Joint Committee
1. Confirms, in accordance with
sections 48(5) and 48(6) of the Local Government Official Information and
Meetings Act 1987, that Phil Lough and Hugh Morrison of Port Nelson Ltd,
remain after the public has been excluded, for Item 2 of the
Confidential agenda Port Nelson Limited – six monthly strategic
presentation, as they have knowledge relating to Port Nelson Ltd that will
assist the meeting.
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Her Worship the
Mayor/Courtney Carried
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Resolved JC/2020/005
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That the Joint Committee
1. Excludes the public from the
following parts of the proceedings of this meeting.
2. The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
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Her Worship the
Mayor/Courtney Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Joint Committee Meeting - Public
Excluded Minutes - 19 November 2019
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Section 48(1)(a)
The public conduct of this matter would
be likely to result in disclosure of information for which good reason exists
under section 7.
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The withholding of the information is
necessary:
· Section 7(2)(b)(ii)
To protect
information where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who supplied
or who is the subject of the information
· Section 7(2)(i)
To
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
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2
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Port Nelson Limited - six monthly strategic
presentation
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
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The meeting went into confidential
session at 4.37p.m. and resumed in public session at 5.05p.m.
There being no further business the meeting ended at 5.05p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 7: Update on
Future Development Strategy and related matters
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Joint Committee of Tasman District and Nelson City
Councils
10 November 2020
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REPORT R21424
Update
on Future Development Strategy and related matters
1. Purpose
of Report
1.1 This
report is the first report to the Joint Committee on the Nelson Tasman Future
Development Strategy since its adoption in July 2019. The report provides
a summary of actions to date and an update on the proposed work programme going
forward and seeks a decision on towns/areas to include as part of the
‘Urban Environment’ under the new National Policy Statement on
Urban Development.
2. Recommendation
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That the Joint Committee of Tasman District and
Nelson City Councils
1. Receives
the report Update on Future Development Strategy and related matters (R21424) and its attachments (A2491932 and
A2491755); and
2. Approves the inclusion of the
settlements of Nelson, Richmond, Motueka, Mapua,
Wakefield, Brightwater, Cable Bay and Hira as part of the ‘Urban
Environment’ in recognition that these communities are part of
the same labour and housing market.
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3. Background
3.1 The
Nelson Tasman Future Development Strategy (FDS) is a high‑level strategy
that identifies potential housing and business growth areas and their phasing
to meet demand over the next 30 years (2018-2048). It was adopted by the Nelson
and Tasman Joint Committee on 26 July 2019.
3.2 Under
the National Policy Statement on Urban Development Capacity 2016 (NPS‑UDC),
which was the national policy statement at that time, councils with medium and
high population growth were encouraged to develop a FDS to demonstrate how
sufficient development capacity for growing communities would be provided over
the long-term (30 years).
3.3 Since
the FDS was adopted in 2019 a new national policy statement has been gazetted,
the National Policy Statement on Urban Development (NPS-UD). The new statement
replaces the NPS-UDC 2016 and now requires the Nelson and Tasman Councils to jointly
prepare and review Future Development Strategies for the shared Tier 2 Urban
Environment.
3.4 Although
it is now a requirement of the NPS-UD that the Council’s work together on
a joint strategy other benefits include:
· Alignment of infrastructure
spending.
· Provides a
centres-based approach that is good for the regional economy.
· Demonstrates
cooperation and coordination of planning and strengthens the opportunity to
leverage funding at a national level e.g. Waka Kotahi.
· Leadership and
clear planning direction signals certainty to increase investor confidence and
prepare landowners across the urban environment.
3.5 This
report discusses the new requirements for both Local Authority’s under
the NPS-UD and sets out the proposed work programme that officers will
undertake to meet these requirements. It seeks a decision on which towns/areas
to include as part of the ‘Urban Environment’.
4. Discussion
4.1 The
FDS provided a number of recommendations to advance its implementation (see Attachment
1 – A2491932). Additionally, a number of resolutions relating to the FDS
were made at the 26 July 2019 meeting (see Attachment 2 - A2491755). Alongside
these, the NPS-UD has provided further direction in specific areas. An update
on the recommendations of the FDS, Joint Committee resolutions of 26 July 2019,
as well as any implications from the NPS-UD on these, is provided below.
Future Development Strategy
4.2 The
FDS recommended the Strategy should be reviewed every three years, with the
next review starting in 2022. Under the new NPS-UD an FDS must be:
4.2.1 Reviewed
every three years.
4.2.2 Updated,
and made publically available, every six years and in time to inform, or at the
same time as, preparation of the next Long Term Plan.
4.3 As
any amendments to the FDS now require a special consultative procedure, adding
to the length of time required to review a FDS, officers are planning to
commence the next review in August 2021. This will enable an updated FDS to be
ready in time to inform the next Long Term Plan for both Councils.
4.4 The
NPS-UD has introduced some new factors that will need to be included in the FDS
review including the spatial representation of infrastructure and constraints
on development and consideration of where growth should not go. More Government
guidance on the development and review of FDS under the NPS-UD is expected
shortly and will help inform the upcoming review.
4.5 Officers
will report back to the Joint Committee on the timeline for the review and its
process in more detail closer to its commencement, approximately August 2021.
Monitoring and reporting
framework
4.6 It
was recommended in the FDS that a robust monitoring and reporting framework
should be developed to monitor population and household growth rates,
demographic changes, housing affordability, house and section prices and the
uptake of intensification and expansion opportunities. The Joint Committee also
resolved that officers monitor and report back on progress of actual growth in
residential housing versus projections annually.
4.7 The
NPS-UD requires the monitoring of available data on business land and a set of
key housing market indicators quarterly, with publication of results at least
annually. The purpose of this monitoring is to provide robust and frequently
updated evidence to inform decisions, the FDS and to ensure at least enough
development capacity is enabled at all times.
4.8 The
Nelson and Tasman Councils currently monitor quarterly and receive an annual
monitoring report ‘National Policy Statement – Urban Development
Capacity’ on the indicators required under the previous NPS-UDC. In
future reports, data on the realised housing capacity in brownfield and
greenfield areas (i.e. actual uptake rates) will also be included. The next
monitoring report will be for the period 1 July 2020 to 30 June 2021.
Housing and business
development capacity assessments
4.9 The
FDS recommended that a second housing and business capacity assessment be
undertaken by mid-2021 and this is the same timeline as the NPS-UD that
requires a joint Housing Development Capacity Assessment to be prepared and
published by 31 July 2021.
4.10 The
purpose of the housing assessment is to provide information on the demand and
supply of housing and how the Local Authority will provide capacity to meet
this demand, as well as the impact of planning and infrastructure decisions on
that demand and capacity. It will also inform the housing bottom lines that now
need to be inserted into each Council’s regional policy statement and
district plan as soon as practicable afterwards, which is a new requirement
under the NPS-UD.
4.11 For
Tasman, the Housing and Business Capacity assessment will cover the
‘Urban Environment’ as suggested in this report (Richmond,
Brightwater, Wakefield, Mapua and Motueka) which will form part of the shared
Tier 2 ‘Urban Environment’ for both Nelson City and the Tasman
District. Additionally, further assessment of the areas outside of this
‘Urban Environment’ will also be undertaken in Tasman, to ensure
that growth planning for the whole district is able to be undertaken in the FDS
review.
4.12 Although
a business capacity assessment is not required by the NPS-UD at this time,
officers are proposing to undertake both the housing and business capacity
assessment at the same time as recommended under the FDS. The advantage of this
approach is that obtaining this information would enable officers to commence
the FDS review according to the timeline as set out in 4.3 above. It will also
provide a clearer picture as to overall infrastructure requirements.
4.13 Officers
have begun early planning for the housing and business capacity assessment, and
are currently preparing to undertake a housing needs survey of the combined
Nelson and Tasman areas so as to better understand the types of housing needed
for the future. Officers will also be engaging with key stakeholders from the
development and infrastructure sector as part of the housing and business
capacity assessment, in early 2021.
4.14 Under
the NPS-UD it is a continued requirement for Housing and Business Development
Capacity Assessments to be jointly prepared and made publically available,
every three years, in time to inform the next Long Term Plans.
Alignment of growth models
4.15 The
FDS recommended the Council’s growth models that project population and
household growth, and business activity demand across the two regions be
aligned.
4.16 The
two Councils have adopted different population projections and have
different models for calculating housing and business capacity. For this
housing and business capacity assessment and FDS, it is possible to align the
assumptions underpinning the model (e.g. uptake rates, capitalisation ratio,
feasibility testing, housing needs and regional transport infrastructure roll
out along with consultation with iwi and developers) but it is more of a long
term goal to use one growth model.
Tools to test the feasibility
of development
4.17 Officers
from Nelson City Council are currently planning to procure advice on the
feasibility of development and intensification uptake rates as part of the
housing and business capacity assessment for the Nelson area. Tasman District
Council officers are proposing to base intensification uptake rates on evidence
from the Richmond Intensive Development Area.
Joint implementation, monitoring
and review of FDS
4.18 The
FDS recommended a mechanism by which joint implementation, monitoring and
review of the FDS should be established.
4.19 A
set of delegated powers for the Joint Committee are in the process of being
considered by each Council. The draft delegations are on the following agendas
for Council consideration:
4.19.1 Tasman
District Council – 22 October 2020
4.19.2 Nelson
City Council – 3 November 2020
4.20 The
draft delegations have been prepared to provide the Joint Committee with the
authority to make decisions on approving, adopting, amending and reviewing FDS
and Implementation Plans and overseeing the related Special Consultative
Procedure that is required under the NPS-UD in the future.
4.21 It
is also proposed that the Joint Committee is supported by a Mayoral Liaison
Group that would meet from time to time to discuss cross boundary matters in
relation to shared growth planning. The suggestion is for the Mayoral Group to
be made up of both Mayors and the Chair of each Council’s planning
committee, along with each relevant Group Manager and officers responsible for
the project from both Councils.
Partnerships
4.22 The
FDS also recommended that it (the FDS) should be used as a catalyst to further
develop partnerships with all iwi of Te Tau Ihu to seek more collaborative
involvement and help realise iwi social housing and commercial aspirations.
There is additional guidance in the NPS-UD that states that future FDS must be
informed by Māori and in particular tangata whenua, values and aspirations
for urban development. The previous FDS was prepared in partnership with iwi
but the new requirements go further.
4.23 Officers
from the Nelson and Tasman Councils have been regularly attending the Te Tauihu
Māori Housing Forum. The purpose of this forum is to bring together
parties such as iwi, Te Puni Kokiri, Kāinga Ora, Ministry of Social
Development and Councils, for example, to support, develop and address Maori
housing needs within Te Tauihu. Officers are assisting the forum with the
collation of relevant housing data and are well-positioned to assist with
options that may be raised by forum members that are in the realm of Council’s
influence and control and to bring these back to Council.
4.24 The
FDS also recommended that a forum for ongoing liaison with key Central
Government agencies involved in implementation and review be established.
Officers from both Councils already have working relationships with Waka Kotahi
and work closely with it on transport planning for the shared urban
environment. Officers are also in regular contact with other agencies, such as
Kāinga Ora, Habitat for Humanity and other community housing providers as
well as the Ministry of Education and Ministry of Social Development. As
part of the housing and business capacity assessment and review of the FDS more
liaison with these and other agencies is planned to occur and further
information on this will be provided in due course.
Intensification Action Plans
4.25 To
assist with the implementation of FDS objectives in relation to increased
uptake of intensification, it was a recommendation for an Intensification
Action Plan that identifies and progresses actions to enable and support
intensification outcomes (for brownfield areas) to be developed.
4.26 Subsequently,
each Council has adopted an Intensification Action Plan outlining actions
specific to its area to assist with the uptake of intensified development that
is being sought under the FDS. The action plans are similar in format with the
same four work-streams and aligned in that they both set out to achieve the
objectives of the FDS. However, they are different in recognition that each
City/District has specific actions to focus on relevant to the identified
impediments to intensification. It is expected that each Council will continue
to oversee its own action plan.
Implementation Plan
4.27 Under
future FDS the Councils will be required to jointly prepare and adopt an
Implementation Plan for both brownfield and greenfield development and this
plan has to be reviewed annually. As set out above it is being proposed
that the Joint Committee has delegated authority for future Implementation
Plans. A joint Implementation Plan will need to be agreed after the FDS is
reviewed and an updated version adopted.
Climate change mitigation
adaptation strategy
4.28 For
Nelson city, a climate change mitigation/adaptation strategy was recommended to
provide certainty of development capacity in areas potentially vulnerable to
the impacts of sea level rise. Nelson City Council will be engaging with the
community on these and other climate change adaptation issues, initially
through its consultation process on the Nelson Plan.
4.29 As
noted in the 2019 FDS, Tasman District Council will continue to progress its
climate change strategy/action plan to enable its district to become more
resilient to climate change impacts.
Regional Policy Statement and
District Plans
4.30 It
was a recommendation that both Councils were to implement the FDS through their
Regional Policy Statements (RPS)
4.31 This
recommendation has been somewhat superseded by the NPS-UD that now requires
changes including:
4.31.1 A
housing bottom line (the amount of development capacity that is sufficient to
meet expected housing demand plus the competiveness margin) to be inserted into
each RPS/District Plan.
4.31.2 The
removal of plan provisions relating to minimum parking rates by no later than
20 February 2022.
4.31.3 The
notification of plan changes that implement intensification policies by no
later than 20 August 2022.
4.32 The
NPS-UD has strengthened the Government’s focus on the need for urban
environments to provide for growth of the built environment and the need for
strategic integrated planning that impacts on RPS and District Plans. Both
Councils will continue to work independently to meet these requirements within
the timeframes that have been set.
Long Term Plans,
Infrastructure Strategies and other plans
4.33 The
Nelson and Tasman Councils have commenced work on their next Long Term Plans
2021-2031 including draft Infrastructure Strategies, Financial Strategies,
Asset Management Plans and other related plans and documents. These documents
have been prepared in line with the Joint Committee resolution that required
future amendments of these documents to be consistent with, and assist in,
implementing the outcomes sought through the FDS.
Other matters
4.34 The
FDS 2019 included the ‘Nelson Urban Area’ (Nelson and the main
Richmond urban areas) and considered the appropriateness of the remaining parts
of the combined City/District as potential growth locations to accommodate
future growth.
4.35 Under
the NPS-UD the Nelson and Tasman Councils ‘Urban Area’ has been
replaced, and is now considered a Tier 2 ‘Urban Environment’. The
definition of an ‘Urban Environment’ is any area of land
(regardless of size, and irrespective of local authority or statistical
boundaries) that:
a) is,
or is intended to be, predominantly urban in character; and
b) is,
or is intended to be, part of a housing and labour market of at least 10,000
people.
4.36 However,
an ‘Urban Environment’ may also include non-contiguous areas of
urban land that is part of the same housing and labour market, including those
that are not yet of at least 10,000 people but are intended to reach 10,000
people.
4.37 As
a result, the intention is to consider the following areas as part of the
‘Urban Environment’ in recognition that these communities are part
of the same labour and housing market:
4.37.1 In
Tasman - the communities of Richmond, Motueka, Mapua, Wakefield and
Brightwater.
4.37.2 In
Nelson - the communities of Nelson, Cable Bay and Hira.
5. Options
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Option 1: Approve, as part of
the Tier 2 ‘Urban Environment’, inclusion of other settlements
(Nelson, Richmond, Motueka, Mapua, Wakefield,
Brightwater, Cable Bay and Hira) in
recognition of them being part of the same housing and labour market. This is
the recommended option.
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Advantages
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· Aligns
with the intent of the NPS-UD and advice from the Ministry of the Environment
and Ministry of Housing and Urban Development.
· Reflects
the available data on travel to work (2018 census), commuter patterns, travel
time and real estate demand.
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Risks and Disadvantages
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· Broadens
the number of towns to which the NPS-UD applies and the scope and resourcing
required to prepare the FDS.
· There
are other towns in Tasman District that possibly could be considered an
‘Urban Environment’, although the data available on commuter
patterns (2018 census) is not clear.
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Option
2: Do not approve the inclusion of other settlements as part of the Tier 2
Urban Environment.
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Advantages
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· Reduces
the scope of towns/areas to which the NPS-UD applies and therefore the scope
of work.
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Risks and Disadvantages
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· Does
not align with the intent of the NPS-UD or advice from the Ministry of the
Environment and Ministry of Housing and Urban Development.
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6. Next
Steps
6.1 Officers
will commence with preparations for undertaking the Housing and Business
Capacity Assessment and will report back to the Joint Committee with the
results of the assessment in mid-2021.
Authors: Gabrielle
Thorpe, Senior City Development Adviser
Jacqui Deans, Urban Growth
Co-ordinator – Tasman District Council
Attachments
Attachment 1: A2491932
- Detailed Recommendations Nelson Tasman Future Development Strategy ⇩
Attachment 2: A2491755
- Resolutions from the Joint Committee of the Tasman District and Nelson City
Councils 26 July 2019 ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The matters in this report support the Nelson and
Tasman Councils’ work to provide for future growth and discusses the
Government’s requirements of local authorities for growth planning as
set out in sections 30 and 31 of the RMA and its National Policy Statement on
Urban Development.
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2. Consistency
with Community Outcomes and Council Policy
The decision on scoping the ‘Urban
Environment’ that this report seeks contributes to the following
community outcomes:
- Our
urban and rural environments are people friendly, well planned and
sustainably managed.
- Our
infrastructure is efficient, cost effective and meets current and future
needs.
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3. Risk
The risks in relation to the matters discussed in
this report are considered to be low.
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4. Financial
impact
Extending the consideration of the urban environment
to include other towns and settlements may mean that additional
infrastructure capacity, and the costs associated to this, in those
settlements would be required in the future. As these towns and settlements
are likely to be subject to growth pressures anyway extending the area
provides the opportunity for more efficient and coordinated growth planning
to occur.
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5. Degree
of significance and level of engagement
This matter is of low significance. Further
consultation with key stakeholders and iwi will be undertaken during the
Housing and Business Capacity Assessment and with the public during the FDS
review.
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6. Climate
Impact
The implications of climate change have not been
considered in relation to this report however will be considered during the
reviews of the Housing and Business Capacity Assessment and Future
Development Strategy.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report.
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8. Delegations
The Joint Committee of Tasman District and Nelson
City Councils has the following delegations to consider matters relating to
Future Development Strategy and associated matters.
Areas of Responsibility:
· Implementation
of the Nelson Tasman Future Development Strategy
Delegations:
· To
adopt, approve, review and amend the Nelson Tasman Future Development
Strategy and Implementation Plan.
· In
matters relating to the Nelson Tasman Future Development Strategy, to
undertake community engagement, including all steps relating to Special
Consultative Procedures or other formal consultation processes.
Powers to Recommend (if applicable):
· All
other matters requiring decision will be recommended to Nelson City and Tasman
District Council subject to an equivalent resolution being adopted by the
other Council.
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