Agenda of Infrastructure Committee

Infrastructure Committee

1 October 2020

Page No.

1. Apologies

1.1 Apologies have been received from Councillors Rainey and Bowater

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Railway Reserve

Clare Scott will present a petition regarding the Railway Reserve.

5. Confirmation of Minutes

5.1 26 August 2020 6 - 10

Document number M13077

Recommendation

That the Infrastructure Committee

1. Confirms the minutes of the meeting of the Infrastructure Committee, held on 26 August 2020, as a true and correct record.

6. Chairperson's Report

7. Draft 2021-2051 Infrastructure Strategy 11 - 24

Document number R15936

Recommendation

That the Infrastructure Committee

1. Receives the report Draft 2021-2051 Infrastructure Strategy (R15936) and its attachment (A2475059); and

2. Approves the Draft 2021-2051 Infrastructure Strategy (A2364365) as the version to inform the Long Term Plan 2021-31 and all Activity Management Plans; and

3. Notes that the Draft 2021-2051 Infrastructure Strategy will be updated following Council workshops in December 2020 and January 2021.

8. Draft 2021-31 Stormwater and Flood Protection Activity Management Plan 25 - 64

Document number R16969

Recommendation

That the Infrastructure Committee

1. Receives the report Draft 2021-31 Stormwater and Flood Protection Activity Management Plan (R16969) and its Attachment (A2453216); and

2. Approves the Draft Stormwater and Flood Protection Activity Management Plan 2021-31 (A2427836) as the version to inform the Long Term Plan 2021-31; and

3. Notes that the Draft Stormwater and Flood Protection Activity Management Plan 2021-31 will be updated and, the final Activity Management Plan approved, after the adoption of the Long Term Plan 2021-2031.

9. Draft Solid Waste Activity Management Plan 2021-31 65 - 88

Document number R14835

Recommendation

That the Infrastructure Committee

1. Receives the report Draft Solid Waste Activity Management Plan 2021-31 (R14835) and its attachment (A2462529); and

2. Approves the Draft Solid Waste Activity Management Plan 2021-31 (A2468611) as the version to inform the Long Term Plan 2021-31; and

3. Notes that the Draft Solid Waste Activity Management Plan 2021-31 will be updated and, the final Activity Management Plan approved, after the adoption of the Long Term Plan 2021-2031.

10. Hampden Street Closure - monitoring results and next steps 89 - 138

Document number R13687

Recommendation

That the Infrastructure Committee

1. Receives the report Hampden Street Closure - monitoring results and next steps (R13687) and its attachments (A2476129, A2466857, and A2472740); and

2. Approves the continuation of the Hampden Street Closure trial for a period of approximately 12 months, and

3. Notes that any temporary trial traffic measures planned for Locking Street will be discussed with the residents and the Chair of the Infrastructure Committee prior to implementation.

Infrastructure Committee Minutes - 26 August 2020

Minutes of a meeting of the Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 26 August 2020, commencing at 9.03a.m.

Present: Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, M Lawrey, R O'Neill-Stevens (Deputy Chairperson), P Rainey, R Sanson and T Skinner

In Attendance: Group Manager Infrastructure (A Louverdis), Group Manager Community Services (R Ball), Governance Adviser (J Brandt) and Governance Support (K McLean)

Apologies: Councillors K Fulton, and G Noonan (lateness)

1. Apologies

Resolved IC/2020/039

That the Infrastructure Committee

1. Receives and accepts the apologies from Councillor Fulton for absence, and Councillor Noonan for lateness.

Courtney/Bowater Carried

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Attendance: Councillor Lawrey joined the meeting at 9.04a.m. and Councillor Skinner joined the meeting at 9.05a.m.

4. Public Forum

4.1 Nelsust – Ange Palmer (via Zoom) presented a signed letter by members of the community in support of lighting on the railway reserve.

As Ms Palmer was joining via Zoom, she read the letter (Light the Way) to the Committee and noted she would provide a hardcopy subsequent to the meeting. The purpose of the letter was to request for urgent lighting the railway reserve for the stretch from Victory Rd to Beatson Road. Ms Palmer noted that the letter had 594 signatures. She highlighted the benefits lighting the path would bring for the community including safety and environmental aspects.

Ms Palmer answered questions about safety and environmental aspects, modal shift, and reasons for using the railroad reserve.

It was noted that the matter would next be considered as part of the Transport Activity Management Plan 2021-31 and the Long Term Plan.

Attendance: Councillor Brand joined the meeting at 9.10a.m.

5. Confirmation of Minutes

5.1 2 July 2020

Document number M11986, agenda pages 6 - 16 refer.

Resolved IC/2020/040

That the Infrastructure Committee

1. Confirms the minutes of the meeting of the Infrastructure Committee, held on 2 July 2020, as a true and correct record.

O'Neill-Stevens/Courtney Carried

6. Chairperson's Report

There was no Chairperson’s Report.

7. Draft 2021-31 Transport Activity Management Plan

Document number R14834, agenda pages 17 - 28 refer.

Manager Roading and Solid Waste, Marg Parfitt presented the report. She noted that, in line with a national change of direction, the Transport Activity Management Plan 2021-31 (TAMP) had a strong focus on setting out planning activity for the next three years with the intention to have projects developed and ready for action in the next Activity Management Plan.

The meeting adjourned from 9.48a.m. to 9.51a.m.

Attendance: Councillor Noonan joined the meeting at 9.55a.m.

Ms Parfitt, supported by Group Manager, Alec Louverdis, answered questions about transformative change, modal shift, transport plans for growth areas, the prioritisation process, budgets for operations, maintenance, renewal including resurfacing, footpath work and the low cost low risk budget, the Nelson Future Access Study, safety, and the imminent revised GPS from central government.

Resolved IC/2020/041

That the Infrastructure Committee

1. Receives the report Draft 2021-31 Transport Activity Management Plan (R14834) and its Attachment (A2435268); and

2. Approves the Draft Transport Activity Management Plan 2021-31 (A2443789) as the version to inform the Long Term Plan 2021-31; and

3. Notes that the Draft Transport Activity Management Plan 2021-31 will be updated following Council workshops in December 2020 and January 2021.

Edgar/O'Neill-Stevens Carried

The meeting adjourned from 10.25 a.m. until 10.37 a.m.

8. Infrastructure Quarterly Report

Document number R19220, agenda pages 29 - 97 refer.

Manager Capital Projects, Lois Plum presented the report. She noted the report covered an extended period due to the COVID-19 lockdown earlier in the year, and that subsequent delays caused by the coronavirus were the reason for the funding changes requested in the report.

Ms Plum, supported by Manager Roading and Solid Waste, Marg Parfitt, and Group Manager Infrastructure, Alec Louverdis, answered questions about priorities and gains, minimising waste to landfill, the composting trial, the Awatea Place sewer pump station project, the Beach Road Raised Table project, procurement processes during the COVID-19 recovery phase and their benefits, the level of works currently taking place in Nelson, the new parking meter system, relationship with local contractors, and the new Infrastructure reporting framework.

Attendance: Councillor Lawrey left the meeting from 11.04a.m. until 11.06a.m.

Resolved IC/2020/042
	*That the Infrastructure Committee* 1. Receives the report Infrastructure Quarterly Report (R19220) and its attachments (A2432783, A2428866 and A2430042).
Her Worship the Mayor/O'Neill-Stevens Carried
Recommendation to Council IC/2020/043
	*That the Council* *1. Approves additional unbudgeted funding of $382,210 to cover the impact of delays from COVID-19 on the following capital projects:* *a. $31,957 - Annesbrook Water Upgrade;* *b. $83,373 – St Vincent Street sewer renewal;* *c. $92,945 – Tahunanui Cycleway;* *d. $97,617 – Saxton Creek Stage 3;* *e. $14,318 - Poormans Stream Culvert;* *f. $62,000 – Railway Reserve underpass; and* *2. Approves additional unbudgeted funding of $425,000 to fund the Hardy/Vanguard watermain renewal work to be undertaken in the 2020/21 financial year; and* 3. Approves funding of $480,000 be brought forward from the 2021/22 financial year into the 2020/21 financial year, and $273,000 from the 2022/23 financial year into the 2020/21 financial year to allow the Tosswill Road Stormwater Upgrade to be completed ahead of schedule; and 4. Approves funding of $1Million be brought forward from 2021/22 into the 2020/21 financial year to allow the Whakatu Drive (Storage World) Flood Protection upgrade to be completed in the 2020/21 financial year.
Her Worship the Mayor/O'Neill-Stevens Carried

There being no further business the meeting ended at 11.36a.m.

Confirmed as a correct record of proceedings:

Chairperson Date

Item 7: Draft 2021-2051 Infrastructure Strategy

Infrastructure Committee

1 October 2020

REPORT R15936

Draft 2021-2051 Infrastructure Strategy

1. Purpose of Report

1.1 To approve the Draft Infrastructure Strategy 2021-2051 (Strategy).

2. Summary

2.1 The Strategy identifies significant infrastructure issues during the period covered by the strategy (which needs to be at least 30 years), the principal options for managing those issues, and the implications of those options.

2.2 Public and active transport and solid waste services have been included in this strategy for the first time. This is in addition to the activities which the Local Government Act requires all councils to include — water supply, wastewater, stormwater & flood protection, as well as roads and footpaths.

2.3 The Nelson Tasman Regional Landfill Business Unit and the Nelson Regional Sewerage Business Unit are in the process of developing their own infrastructure strategies.

3. Recommendation

That the Infrastructure Committee

1. Receives the report Draft 2021-2051 Infrastructure Strategy (R15936) and its attachment (A2475059); and

2. Approves the Draft 2021-2051 Infrastructure Strategy (A2364365) as the version to inform the Long Term Plan 2021-31 and all Activity Management Plans; and

3. Notes that the Draft 2021-2051 Infrastructure Strategy will be updated following Council workshops in December 2020 and January 2021.

4. Background

4.1 The Strategy is prepared for the approval of the Committee to inform development of the 2012-31 Long Term Plan (LTP) and all Activity Management Plans.

4.2 Following consultation and adoption of the LTP, the Strategy will be updated to align with the adopted LTP. The final updated Strategy will be brought back to Council early in 2021/22 for adoption.

4.3 The Strategy takes account of previous Council and Committee resolutions and feedback at workshops on the proposed work programme and budgets. Officers have undertaken a high level review of budgets across Council activities however, the Strategy and Activity Management Plans (AMPs) are at different stages of development and amendments may be required to the Strategy once all AMPs have been received by their respective committees and, the cumulative effect of the Strategy and AMPs has been considered at the workshops in December 2020 and January 2021. Officers will update the Strategy after these workshops and the final AMP will be brought to the Committee for approval after it has been updated to include decisions made during the LTP process.

4.4 Many changes have occurred since the previous infrastructure strategy was adopted in 2018. Additional strategic direction at a government level that affects infrastructure management includes:

- changes to the Local Government Act 2002 to delete references to good quality (effective and efficient) infrastructure, and reinstating promotion of the social, economic, environmental and cultural well-being of communities in the present and for the future;

- a Climate Change Response (Zero Carbon) Amendment Act with a target of zero net emissions by 2050 (excluding methane);

- a new Government Policy Statement on Land Transport has been adopted (with a revision coming out before the end of December 2020), with a strong focus on safety, multi modal transport systems and emission reductions;

- a proposal to replace the National Policy Statement on Urban Development Capacity with a new National Policy Statement on Urban Development, with more emphasis on the quality of urban environments;

- the Three Waters Review has led to a decision to establish a new agency to administer and enforce a new drinking water regulatory system and improve the environmental performance of wastewater and stormwater networks; and

- changes to the National Policy Statement (NPS) for Freshwater Management to include higher freshwater quality standards;

- a new National Environmental Standard (NES) for wastewater and amendments to the Drinking Water NES, and requirements for wastewater and stormwater network operators to prepare risk management plans;

- an increase to central government’s landfill levy has been confirmed.

4.5 In addition, new Nelson City Council (NCC) strategies and plans include:

- the Nelson Tasman Future Development Strategy and the Intensification Action Plan;

- the development of the Draft Whakatū Whakamahere Nelson Plan which includes new infrastructure, freshwater, climate change and natural hazards provisions;

- the declaration of a Climate Emergency.

4.5 The draft Infrastructure Strategy (A2364365) document is a significant document and is available on the Council’s website, 2021-31 Activity Management Plans page (http://www.nelson.govt.nz/council/plans-strategies-policies/2021-31-activity-management-plans

5. Discussion

5.1 The purpose of an infrastructure strategy is to identify significant infrastructure issues during the period covered by the strategy (which needs to be at least 30 years), the principal options for managing those issues, and the implications of those options.

5.2 Effective implementation of this infrastructure strategy relies on good information flow and alignment between three different levels.

5.2.1 Strategic documents (10-30 years) including the Financial Strategy, Future Development Strategy, Intensification Action Plan and the Nelson Plan;

5.2.2 Tactical plans (1-10 years) including the Long Term Plan, activity management plans, the Intensification Action Plan, the Nelson Plan, and the Development Contributions Policy;

5.2.3 Operational activities (year to year) including work programmes and service delivery contracts.

5.3 Good levels of service statements and effective performance monitoring are key to aligning outcomes at each of these levels.

5.4 Major infrastructure projects are spread over three to five years, depending on their complexity. Over time, it is anticipated that Council will be able to increase the number of projects it delivers, as there is a commitment to improvements in the delivery of capital projects. This reflects that the level of project management maturity is increasing, and that Council’s delivery model has the majority of work delivered by consultants who can take on more work. As Council’s project managers become increasingly skilled, they can increase the number of projects they deliver. Council’s processes and procedures are also improving and becoming more streamlined, which also increases delivery capacity.

5.5 The Strategy is the culmination of a significant piece of work – it is a living document and will be updated/amended during the course of its life.

6. Options

6.1 The Committee has two option – to either approve the Draft Strategy or to not approve the Draft Strategy.

Option 1: Approve the Draft Strategy
Advantages	· Guides the Activity Management Plans and the LTP · Sets the Governance Direction · Meet requirements of Local Government Act 2002 · Reflects the input of Councillors during the numerous workshops
Risks and Disadvantages	· Nil
Option 2: Do not approve the Draft Strategy
Advantages	· Nil
Risks and Disadvantages	· Fail to meet requirements of Local Government Act 2002 · Putting at risk the preparation of the Activity Management Plans and LTP.

7. Conclusion

7.1 The Strategy has been prepared to inform the LTP and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

7.2 Officers support its adoption.

8. Next Steps

8.1 The Strategy is a “live” document and will be updated to reflect all Council’s decisions made during the LTP.

Author: Lois Plum, Manager Capital Projects

Attachments

Attachment 1: A2475059 - Executive Summary 2021-51 Infrastructure Strategy ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Adoption of the Infrastructure Strategy is a requirement under the Local Government Act 2002 (the Act) which requires Nelson City Council to document its infrastructure strategies, setting out its strategic intentions for maintaining, renewing, and replacing infrastructure assets in the next 30 years.

2. Consistency with Community Outcomes and Council Policy

The Recommendation aligns with the Council’s strategic documents, including the Long Term Plan, Annual Plan and the following Community Outcomes:

· Our unique natural environment is healthy and protected.

· Our urban and rural environments are people-friendly, well planned and sustainably managed.

· Our infrastructure is efficient, cost effective and meets current and future needs.

· Our communities are healthy, safe, inclusive and resilient.

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.

· Our region is supported by an innovative and sustainable economy.

3. Risk

Not adopting the draft Strategy will leave Council without a document to support the goal of developing and adopting the LTP.

4. Financial impact

Relevant financial impacts are set out in the Infrastructure Strategy

5. Degree of significance and level of engagement

The draft Strategy is of high significance as it sets out Council’s 30 year infrastructure programme. It guides the LTP that will be consulted on.

6. Climate Impact

Current and future climate change impacts have been considered in the preparation of the draft Strategy.

7. Inclusion of Māori in the decision making process

Iwi will be approached directly for comment as part of the activity management process prior to LTP consultation.

8. Delegations

The Infrastructure Committee has the following delegation:

Areas of Responsibility:

· Transport network, including, roading network and associated structures, walkways, cycleways and shared pathways, footpaths and road reserve, street lighting, traffic management control and parking.

· Water

· Wastewater, including Bell Island Wastewater Treatment Plant

· Stormwater and Flood Protection

Delegations:

· Developing, approving, monitoring and reviewing policies and plans, including activity management plans and the Infrastructure Strategy.

Item 8: Draft 2021-31 Stormwater and Flood Protection Activity Management Plan

Infrastructure Committee

1 October 2020

REPORT R16969

Draft 2021-31 Stormwater and Flood Protection Activity Management Plan

1. Purpose of Report

1.1 To approve the Draft Stormwater and Flood Protection Activity Management Plan 2021-31 (AMP) as the version to inform the Long Term Plan 2021-31 (LTP).

2. Recommendation

That the Infrastructure Committee

1. Receives the report Draft 2021-31 Stormwater and Flood Protection Activity Management Plan (R16969) and its Attachment (A2453216); and

2. Approves the Draft Stormwater and Flood Protection Activity Management Plan 2021-31 (A2427836) as the version to inform the Long Term Plan 2021-31; and

3. Background

3.1 Draft Activity Management Plans (AMPs) are prepared for the approval of the Committee to inform the development of LTP’s. This Draft AMP will inform the development of the 2021-31 LTP.

3.2 Following consultation on, and adoption of the LTP, the AMPs will be updated to align with the adopted LTP. The final updated AMPs will be brought back to Council early in 2021/22 for adoption.

3.3 The draft AMP takes account of previous Council and Committee resolutions and feedback at workshops on the proposed levels of service and key issues. Officers have undertaken a high level review of budgets across Council activities however, the AMPs are at different stages of development and amendments may be required to the draft Plan once all AMPs have been received by their respective committees and, the cumulative effect of the AMPs has been considered at the workshops in December 2020 and January 2021. Officers will update the Plan after these workshops. The final AMP will be brought to the Committee for approval after it has been updated to include decisions made during the LTP process.

4. Discussion

4.1 This Draft AMP sets out the background to Council’s Stormwater and Flood Protection activity and includes details of the following:

· Key Issues and areas of focus for the activity during 2021-31;

· Levels of Service;

· The activity budgets for operations & maintenance and capital expenditure (including renewals, growth and level of service upgrade projects).

4.2 Workshops were held with Council on 03 March 2020, and another on 20 August 2020 as part of the Infrastructure Strategy, to confirm priorities for 2021-31 and seek direction from Council on any changes or additional priorities.

4.3 The following items are the key outcomes from these workshops.

4.3.1 Goal of the Activity: Council was comfortable with the rewording of the Goal to exclude the word ‘uncontrolled’, so that the Goal relates more broadly to the environmental effects of stormwater discharges, rather than to just uncontrolled discharges.

4.3.2 Issues and Priorities for the Activity: No additional issues or priorities were proposed for the activity.

4.3.3 Stormwater pipe renewals: Council was supportive of the concept of bringing forward pipe renewals to smooth the renewals profile and reduce the bow wave of renewals projected from the 2050’s.

4.3.4 Levels of Service: One adjustment to existing Levels of Service was supported. The ‘protection from damage to property’ target is to be applied to both stormwater and flood protection. Previously it only applied to stormwater flooding.

4.4 The Executive Summary of the Draft AMP is appended as Attachment 1.

4.5 The Draft Stormwater and Flood Protection AMP 2021-31 (A2427836) is a significant document and is available on the Council’s website, 2021-31 Activity Management Plans page (www.nelson.govt.nz/2021-31-activity-management-plans).

5. Options

5.1 The Committee has two options – to either approve the Draft AMP, or to not approve the Draft AMP.

Option 1 (Recommended): Approve the Draft Stormwater and Flood Protection AMP 2021-31
Advantages	· Meet the requirements of the Local Government Act 2002. · Reflects the input of elected members during the March 2020 workshop.
Risks and Disadvantages	· Nil
Option 2: Not approve the Draft Stormwater and Flood Protection AMP 2021-31
Advantages	· Nil
Risks and Disadvantages	· Fail to meet the requirements of the Local Government Act 2002.

6. Conclusion

6.1 The Draft AMP has been prepared to inform the LTP and will support Council in meeting its obligations under Section 93 and Schedule 10 of the Local Government Act 2002.

Author: Toby Kay, Activity Engineer

Attachments

Attachment 1: A2453216 Executive Summary - Draft Stormwater and Flood Protection Activity Management Plan 2021-31 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The Draft Stormwater & Flood Protection AMP supports the social, economic and environmental wellbeing of the Nelson community by putting in place the planning for good quality local infrastructure that is efficient, effective, and appropriate to present and anticipated future circumstances as defined under the Local Government Act 2002.

2. Consistency with Community Outcomes and Council Policy

Stormwater and Flood Protection improvements support the following Community Outcomes:

· Our unique natural environment is healthy and protected.

· Our urban and rural environments are people friendly, well planned and sustainably managed.

· Our infrastructure is efficient, cost effective and meets current and future needs.

· Our communities are healthy, safe, inclusive and resilient.

· Our region is supported by an innovative and sustainable economy.

3. Risk

Not adopting the Draft AMP will leave Council without a document to support the goal of developing and adopting the LTP.

4. Financial impact

There are no direct funding implications from the recommendation. The AMP guides the funding in the proposed LTP and will be subject to a consultation process with the community.

5. Degree of significance and level of engagement

This matter is of high significance because the adoption of an LTP is a statutory requirement under the Local Government Act 2002. Therefore consultation with the community will occur with the public advertising of the draft LTP and calling for submissions.

6. Climate Impact

The Draft AMP considers the potential impacts and risks climate change presents to the city, particularly in relation to future flood risk. This has been incorporated into the Draft AMP through identifying climate change as a key issue, and a focus on developing stormwater and flood protection strategies to inform adaptation to future flood risk. As the AMP supports the proposed LTP, this emphasis will transfer into that document and be subject to public scrutiny and submissions.

7. Inclusion of Māori in the decision making process

Iwi feedback is being sought on the draft AMP and any matters that require additional consideration will be covered at the December LTP workshop.

8. Delegations

The Infrastructure Committee has the power to consider and approve Activity Management Plans.

Areas of Responsibility:

· Stormwater and Flood Protection.

Delegations:

· Developing, approving, monitoring and reviewing policies and plans, including activity management plans and the Infrastructure Strategy.

Item 9: Draft Solid Waste Activity Management Plan 2021-31

Infrastructure Committee

1 October 2020

REPORT R14835

Draft Solid Waste Activity Management Plan 2021-31

1. Purpose of Report

1.1 To approve the Draft Solid Waste Activity Management Plan 2021-31 (SWAMP) as the version to inform the Long Term Plan 2021-31 (LTP).

2. Recommendation

That the Infrastructure Committee

1. Receives the report Draft Solid Waste Activity Management Plan 2021-31 (R14835) and its attachment (A2462529); and

2. Approves the Draft Solid Waste Activity Management Plan 2021-31 (A2468611) as the version to inform the Long Term Plan 2021-31; and

3. Notes that the Draft Solid Waste Activity Management Plan 2021-31 will be updated and, the final Activity Management Plan approved, after the adoption of the Long Term Plan 2021-2031.

3. Background

3.1 Draft Activity Management Plans (AMPs) are prepared for the approval of the Committee to inform the development of LTP’s. This Draft AMP will inform the development of the 2021-31 LTP.

3.2 Following consultation on, and adoption of the LTP, the AMPs will be updated to align with the adopted LTP. The final updated AMPs will be brought back to Council early in 2021/22 for adoption.

3.3 The draft AMP takes account of previous Council and Committee resolutions and feedback at workshops on the proposed work programme and budgets. Officers have undertaken a high level review of budgets across Council activities however, the AMPs are at different stages of development and amendments may be required to the draft Plan once all AMPs have been received by their respective committees and, the cumulative effect of the AMPs has been considered at the workshops in December 2020 and January 2021. Officers will update the Plan after these workshops. The final AMP will be brought to the Committee for approval after it has been updated to include decisions made during the LTP process.

4. Discussion

4.1 The SWAMP sets out the background to Council’s solid waste activities and includes details of the following:

· Areas of focus for the activity during 2021-31;

· Levels of Service;

· The activity budgets for operations and maintenance, renewals and capital expenditure.

4.2 This SWAMP was developed within the context of the current Nelson Tasman Joint Waste Management and Minimisation Plan dated December 2019.

4.3 A workshop was held with Council on 23 June on solid waste priorities for 2021-31.

4.4 The SWAMP reflects discussions on priorities following the workshop including:

· The potential provision of a residential kerbside kitchen waste collection service;

· Replacement of the residential kerbside wheelie bins for recyclables;

· The introduction of solar-powered street litter bins in the CBD;

· Diversion from landfill of construction and deconstruction waste;

· Planning for product stewardship;

· Climate change mitigation and adaptation.

· Community engagement to reduce the creation of waste.

4.5 A separate Activity Management Plan is being developed for the landfills managed by the Nelson Tasman Regional Landfill Business Unit.

4.6 The Executive Summary of the Draft SWAMP is appended to this report as Attachment 1.

4.7 The Draft Solid Waste AMP 2021-31 (A2427836) is a significant document and is available on the Council’s website, 2021-31 Activity Management Plans page (www.nelson.govt.nz/2021-31-activity-management-plans) and was also circulated to all councillors on 24 September 2020 with a hard copy placed in the councillor’s lounge.

5. Options

5.1 The preferred option is for Council to approve the Draft SWAMP, as the version to inform the LTP 2021-31.

Option 1: Approve the Draft SWAMP
Advantages	· Meet requirements of Local Government Act 2002 · Reflects the input of the JWMMP and from Councillors during the workshop
Risks and Disadvantages	· Nil
Option 2: Do not approve the Draft SWAMP
Advantages	· Nil
Risks and Disadvantages	· Fail to meet requirements of Local Government Act 2002

6. Conclusion

6.1 The SWAMP 2021-31 has been prepared to inform the LTP and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

Author: Margaret Parfitt, Manager - Transport and Solid Waste

Attachments

Attachment 1: A2462529 Solid Waste Activity Management Plan Executive Summary ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The Draft SWAMP supports the social, economic and environmental wellbeing of the Nelson community by putting in place the planning for good quality local infrastructure that is efficient, effective, and appropriate to present and anticipated future circumstances as defined under the Local Government Act 2002.

2. Consistency with Community Outcomes and Council Policy

Solid Waste activity supports the following community outcomes:

“Our infrastructure is efficient, cost effective and meets current and future needs” and “Our communities are healthy, safe, inclusive and resilient.”

3. Risk

Not adopting the draft activity management plans will leave Council without a document to support the goal of developing and adopting the LTP.

4. Financial impact

There are no direct funding implications from the recommendation. Indirect funding requirements will be set out in the proposed LTP and are subject to a consultation process with the community

5. Degree of significance and level of engagement

This matter is of high significance because the adoption of a LTP is a statutory requirement under the Local Government Act 2002. Therefore consultation with the community will occur in the form of publicly advertising the consultation document and calling for submissions.

6. Climate Impact

The SWAMP has been drafted giving consideration to the potential impacts and risks climate change presents to the district. Examples of proposed adaption, mitigation and leadership actions are demonstrated throughout the document.

7. Inclusion of Māori in the decision making process

Iwi will be approached directly for comment prior to calling for LTP public submissions.

8. Delegations

The Infrastructure Committee has the power to consider and approve Activity Management Plans.

Areas of Responsibility:

· Solid Waste management, including transfer stations and waste minimisation

· Recycling

Delegations:

· Developing, approving, monitoring and reviewing policies and plans, including activity management plans and the Infrastructure Strategy

Item 10: Hampden Street Closure - monitoring results and next steps

Infrastructure Committee

1 October 2020

REPORT R13687

Hampden Street Closure - monitoring results and next steps

1. Purpose of Report

1.1 The purpose of this report is to summarise and analyse the results of the year-long monitoring and the public feedback on the Hampden Street West trial closure and to inform next steps.

2. Summary

2.1 The Hampden Street/Waimea Road intersection was identified by officers and the Waka Kotahi New Zealand Transport Agency (NZTA) as a high crash risk intersection, with a high risk of crashes involving vulnerable road users which could result in death or serious injury. The public also expressed concern about safety at this intersection through submissions to Council’s Annual Plan in 2019 and public forum presentations to the Council Infrastructure Committee.

2.2 Based on the safety concerns, a number of options were reviewed and presented to the 15 August 2019 Works and Infrastructure Committee. Due to the time lapsed and the COVID19 lockdown that full report is appended as Attachment 1.

2.3 Following the decision by the Committee in August 2019, the trial closure of Hampden Street West commenced in October 2019 to see if safety improvements could be achieved. The trial was set to run for up to 12 months with ongoing monitoring of the traffic flows in the area. Council asked for a follow-up report to be presented after six months of the closure, to review the impact of the closure.

2.4 The COVID-19 shut down prevented officers from bringing a follow up report to the Committee within six months of the closure and with very few vehicles on the road all traffic counting was suspended. Monitoring re-commenced on 28 May. This current report considers information gathered to date and the full monitoring report is appended as Attachment 2.

2.5 Data collected to date shows safety improvements but also some concerns about perceived negative impacts. Based on the data and public feedback, officers recommend that the trial closure of Hampden Street West remains in place for a further 12 months to allow the gathering of more data to guide future decisions. These could include whether to cease the trial or progress a permanent road closure or other measures.

3. Recommendation

That the Infrastructure Committee

1. Receives the report Hampden Street Closure - monitoring results and next steps (R13687) and its attachments (A2476129, A2466857, and A2472740); and

2. Approves the continuation of the Hampden Street Closure trial for a period of approximately 12 months, and

3. Notes that any temporary trial traffic measures planned for Locking Street will be discussed with the residents and the Chair of the Infrastructure Committee prior to implementation.

4. Background

4.1 The report R10230 entitled ‘Hampden Street/Waimea Road Intersection Safety Improvements’ was presented to the Works and Infrastructure (W&I) committee on 15 August 2019, which resolved as follows:

“Approves the installation of trial measures, for an approximate period of 12 months, to temporarily close the entry/exit into Hamden Street (West) from Waimea Road to vehicle traffic as detailed in report R10230; and

Notes that the impacts of the trial will be monitored and the results reported back to the Works and Infrastructure Committee before any decision on any permanent road closures are made”

4.2 Council resolved on 19 September 2019 as follows:

“Requests an officer report to the Works and Infrastructure Committee, or its successor, within six months of the commencement of the trial closure of the Hampden Terrace/Waimea Road intersection, evaluating the trial closure”.

4.3 COVID-19 alert levels prevented officers bringing the six month report back to the Committee and all traffic counts were suspended. This report includes all monitoring information gathered since mid-2019, pre and post COVID-19 lockdown.

5. Discussion

Traffic monitoring and analysis

5.1 The traffic monitoring results are summarised in Attachment 2. In summary, the temporary closure of Hampden Street West resulted in nearly 1,500 vehicle movements being diverted to surrounding streets per day resulting in a more appropriate use of the network.

5.2 Traffic counts show the temporary closure increased active mode activity in the area. This increase could be attributed to the temporary closure as a result of the risk at that intersection being mitigated. As an example cycle counts from Kawai Street show daily cycle traffic in the area has nearly doubled from 20 to 39.

Crash History

5.3 In the last ten years (2009-2019) there have been nineteen crashes (three severe) at the Waimea Road/Hampden Street West intersection, often involving vulnerable road users. Since the temporary closure 12 months ago there have been no recorded crashes at the intersection.

5.4 A full report on crashes since the temporary closure for the wider Hampden Street ‘area of influence’ has been analysed and is included in the monitoring report. The crash history parameters include crashes of all severities, at any time of day and from any cause. Crashes since 6 October 2019 have occurred on Waimea Road; Motueka Street, Franklyn Street, Kawai Street, Vanguard Street, Tipahi Street and Locking Street. None of these crashes appear to be caused by the temporary closure. The crash numbers for the wider area are consistent with previous years.

5.5 Acknowledging that many cycle and pedestrian incidents go unreported, response from the residents and staff living/working near the intersection, who were very concerned about safety pre-temporary closure, is that there have been no “near misses” since the intervention.

6. Public Feedback

6.1 Engagement with and feedback from the community has been sought in a number of ways: direct letters to Hampden Street residents prior to the closure; a residents meeting; letters/emails to 457 local residents in January 2020 to encourage feedback; and the creation of a Hampden St Safety Investigation Shape.Nelson page which had 77 responses. More recently (July 2020) emails were sent to all who attended the meeting requesting any feedback.

6.2 Public feedback on the trial closure of Hampden Street West has been largely positive. Key themes from the stakeholder’s feedback indicate positive health outcomes, improved safety for pedestrians and cyclists, no major incidents or crashes since the closure. The opposition that has been voiced includes traffic changes on Locking Street, inconvenience to through and rat running traffic, and increased pedestrian safety risk on Franklyn Street.

6.3 Support for the continuation of the temporary closure was received in August 2020 from key stakeholders including:

- Fire and Emergency New Zealand

- St John Ambulance

- NZ Police

- Automobile Association NZ

- NMDHB

6.4 Whilst the majority of feedback has been positive, some concerns and some opportunities exist that require a longer trial period for the closure to fully explore and resolve issues. These include creating a sense of ‘place’ where whanau can meet their tamariki and mingle with other members of the community. The temporary closure presents a further opportunity to improve place making and safety of the cul-de-sac to remove any potential conflict between u-turning and illegally parked vehicles in Hampden Street West at school pick up and drop off times.

6.5 Before the temporary closure of Hampden Street West Locking Street carried an average of 250 vehicles per day (ADT). Post-closure Locking Street carries an average of 328 vehicles per day. Feedback from Locking Street residents suggests that increased daily traffic volumes have impacted on their feelings of safety, especially in regards to active mode users and the perceived increasing conflict with motor vehicles in the shared road space. The average increase in vehicle movements in the morning 2 hour peak during school term is 16. The average increase in the afternoon 4 hour peak during school term is 15 (the morning peak is 7am to 9am and the afternoon peak is 2pm to 6pm). Further analysis shows this equates to an average increase of 5 vehicle movements per hour at peak times on Locking Street. The daily increase in traffic movements during school term is 160 vehicles. With only 31 of the increase accounted for in the peak hours, clearly the majority of the traffic movement increases are outside of peak hours.

6.6 The speed data from Locking Street indicates general non-compliance with the signposted 30kph limit, with 37kph northbound and 36kph southbound as the recorded 85th percentile averages. Some concerns about speed were raised prior to the closure of Hampden Street West. Council officers propose to investigate the possibility of further traffic calming/rat-running deterrents for Locking Street and to discuss those findings with Locking Street residents to determine next steps in November.

6.7 Feedback from Roundhay retirement complex was that the closure has caused some inconvenience and a lower perception of safety on Kawai and Franklyn Streets for residents.

7. Safety improvements

7.1 The increased traffic volumes on Franklyn Street between Waimea Road and Kawai Street raised community concerns regarding the lack of crossing facilities for pedestrians being unsafe and a barrier to active travel to school. To mitigate this, and until a longer term option is fully investigated, a pedestrian refuge has been installed on Franklyn Street.

7.2 Outside of this project, but occurring during the temporary closure period improvements have been made with a new footpath installed on the western side of Kawai Street, resurfacing of Kawai Street and widening of kerb build-outs at the Kawai Street/Franklyn Street intersection.

7.3 Officers will work with Locking Street residents to resolve their concerns regarding the safety of Locking Street. Tactical trial measures will be used to test their impact and effectiveness. Similar measures will be used at both the intersection of Kawai Street and Hampden Street, and at the temporary road closure location to improve safety and behaviour. Examples of the types of measures which will be considered for trialling include those shown in Attachment 3. These are easily installed and removed as required.

8. Legal considerations

8.1 Under the Local Government Act 1974, Schedule 10, clause 11(b), the Council may temporarily close any road or part of a road to all traffic or any specified type of traffic where, in order to resolve problems associated with traffic operations on a road network, experimental diversions of traffic are required.

8.2 There is no requirement under Schedule 10 of the LGA 74 for the Council to carry out any formal consultation process prior to a trial closure under clause 11(b). As referred to above, however, officers have carried out extensive engagement with people affected by this trial.

8.3 Officers consider that the trial closure may be extended for a further approximate 12 month period under this provision. Officers originally considered that a period of approximately 12 months would be required in order to gather adequate information on the impacts of the trial to support decision making on any permanent solutions. Due to the significant impact of COVID -19 on driver and community behaviour patterns, however, the collection a full 12 months of comparable traffic data has not been possible. Officers consider that a further approximate 12 months is required in order to gather adequate data and other information to inform any decision on a permanent road closure or other measures.

9. Options

9.1 Having considered the monitoring results and public feedback, the following two options for the intersection have been identified - Stop the Hampden Street Closure trial and reopen Hampden Street to full traffic movement or retain temporary closure to allow time to gather more data.

Officers recommend option 2.

Option 1: Stop the Hampden Street Closure trial and reopen Hampden Street to full traffic movement
Advantages	· No further costs incurred on traffic counts and officer time analysing the results.
Risks and Disadvantages	· Increased safety risk for vulnerable users, such as cyclists and pedestrians will return. · Loss of opportunity to support modal shift. · Lost opportunity for place making. · Encourages inappropriate use of the network. · Requires removal of increased parking on Waimea Road when closure occurred. · Risk that those who have provided positive feedback will feel unheard.
Option 2. Retain temporary closure to allow time to gather more data and explore concerns and opportunities to inform a future decision regarding permanent closure Hampden Street West at Waimea Road
Advantages	· Retains safety improvements on Waimea Road and Hampden Street West for vulnerable users such as cyclists and pedestrians that have, during the trial period, that have been shown to work. · Retains improvements to the function and appropriate use of the network. · Provides an opportunity for place making. · Allows time to work with community to mitigate the concerns regarding the “knock-on-effects” of the trial closure. · Supports active travel to work/school. · Improved amenity and liveability on Hampden Street West and some adjacent streets due to the removal of through traffic. · Provides time to align intersection improvements with the Nelson Future Access Project. · Provides an opportunity to collect more data – traffic, cyclist and pedestrian volume and direction data and allows the opportunity to compare monthly data with like for like (November 2019 vs. November 2020). · Allows time to prepare a robust and fully informed report to inform any future decision regarding permanent closure or otherwise.
Risk and Disadvantages	· The perceived adverse effects for users and residents of Locking Street, Kawai Street North (between Alfred and Franklyn Streets) and Franklyn Street require mitigation and the costs involved with this are not fully understood.

10. Conclusion

10.1 The temporary closure of Hampden Street West has been successful in alleviating the crash risk between cyclists and motor vehicles at the intersection with Waimea Road. The interventions seem to support mode shift by removing the barriers to using active modes in the area but more data is required.

10.2 Based on the data and public feedback, officers recommend that the trial closure of Hampden Street West remains in place for a further 12 months to enable more data to be collected to guide future decisions.

Author: Margaret Parfitt, Manager - Transport and Solid Waste

Attachments

Attachment 1: A2476129 Previous report R10230 15 August 2019 regarding Hampden Street Closure ⇩

Attachment 2: A2466857 Monitoring report for Hampden Street West trial closure ⇩

Attachment 3: A2472740 Examples of temporary speed control and placemaking. ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The continuation of the trial closure of Hampden Street West supports work toward the social and economic wellbeing of the Nelson community by enabling the movement of people and goods around the network in a way that creates a safer, more accessible, better connected and more resilient transport system.

2. Consistency with Community Outcomes and Council Policy

This report supports the community outcome: “Our communities are healthy, safe, inclusive and resilient.”

3. Risk

Providing the opportunity for feedback by the community on the Hampden Street West trial closure has reduced the risk of making a decision which is not supported by the public. Officers consider that sufficient engagement has been carried out and that additional time is required to trial measures to mitigate some concerns.

4. Financial impact

Continuation of the closure will incur some cost in ongoing monitoring, but this can be catered for within existing budgets.

5. Degree of significance and level of engagement

Trialling the closure was an important change for a relatively large group of people, including nearby residents and businesses, Hampden Street school and Nelson College, as well as pedestrians, cyclists and drivers using Waimea Road. However, in terms of the Significance and Engagement Policy, this is a low cost and reversible decision. It is therefore considered of medium significance.

Throughout the trial period feedback has been sought from stakeholders on the trial through letters and creation of a Shape Nelson page. Further engagement is planned with sections of the immediate community to mitigate concerns they have raised.

At the end of the extended trial a consultation will be carried out before any permanent changes are implemented.

6. Climate Impact

The report recommendation has considered the potential impacts and risks climate change presents to the City. Encouragement or support of active travel modes which may result in reduced transport emissions and is an example of adaption and leadership.

7. Inclusion of Māori in the decision making process

No engagement with Iwi has been undertaken in preparing this report.

· Delegations

The Infrastructure Committee has the following delegations to consider

Areas of Responsibility:

Delegations:

· The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.