Notice of the ordinary meeting of the

Community Services Committee

Kōmiti Ratonga Hapori

Date:		Thursday 29 October 2020
Time:		11.00a.m.
Location:		Council Chamber, Civic House
			110 Trafalgar Street
			Nelson

Agenda

Rārangi take

Chair                Cr Matt Lawrey

Deputy Chair   Cr Yvonne Bowater

Members         Her Worship the Mayor Rachel Reese

                         Cr Trudie Brand

                         Cr Mel Courtney

                         Cr Kate Fulton

                         Cr Judene Edgar

Cr Brian McGurk

Cr Gaile Noonan

                         Cr Rohan O’Neill-Stevens

Cr Pete Rainey

                         Cr Rachel Sanson

                         Cr Tim Skinner

Pat Dougherty

Quorum: 7                                                                               Chief Executive

 

 

Nelson City Council Disclaimer

Please note that the contents of these Council and Committee Agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision.


Community Services Committee – Delegations

Areas of Responsibility:

·    Arts, Culture and Heritage

·    Bylaws, within the areas of responsibility

·    Cemeteries and Crematorium

·    Community Centres and Halls, including Greenmeadows Community Centre, Stoke Memorial Hall and Tahunanui Community Centre

·    Community Development, including youth issues, ageing issues and social well-being

·    Community Festivals and Events

·    Community Facilities, including public toilets

·    Founders Heritage Park

·    Heritage Facilities

·    Heritage Houses and their grounds

·    Libraries

·    Sister City relationships

·    Youth Council

Delegations:

The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies. 

The exercise of Council’s responsibilities, powers, functions and duties in relation to governance matters includes (but is not limited to):

·    Monitoring Council’s performance for the committee’s areas of responsibility, including legislative responsibilities and compliance requirements

·    Developing, approving, monitoring and reviewing policies and plans, including activity management plans

·    Reviewing and determining whether a bylaw or amendment, revocation or replacement of a bylaw is appropriate

·    Undertaking community engagement, including all steps relating to Special Consultative Procedures or other formal consultation processes

·    Approving submissions to external bodies or organisations, and on legislation and regulatory proposals

Powers to Recommend to Council:

In the following situations the committee may consider matters within the areas of responsibility but make recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of the Delegations Register):

·    Matters that, under the Local Government Act 2002, the operation of law or other legislation, Council is unable to delegate

·    The purchase or disposal of land or property relating to the areas of responsibility, other than in accordance with the Long Term Plan or Annual Plan

·    Unbudgeted expenditure relating to the areas of responsibility, not included in the Long Term Plan or Annual Plan

·     Decisions regarding significant assets

 


Community Services Committee

29 October 2020

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1      Updates to the Interests Register

3.2      Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1      10 September 2020                                                                      6 - 11

Document number M14113

Recommendation

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 10 September 2020, as a true and correct record.

  

6.       Chairperson's Report 

7.       Adoption of the Arts, Heritage and Events Activity Management Plan                                                                          12 - 59

Document number R18141

Recommendation

That the Community Services Committee

1.    Receives the report Adoption of the Arts, Heritage and Events Activity Management Plan (R18141) and its attachment (A2457003); and

2.    Approves the Draft Arts, Heritage and Events Activity Management Plan 2021-31 (A2457003) as the version to inform the Long Term Plan 2021-31; and

3.    Notes that the Draft Arts, Heritage and Events Management Plan 2021-31 will be updated, and the final Activity Management Plan approved, after the adoption of the Long Term Plan 2021-2031.

 

 

8.       Founders Heritage Park Strategic Plan                       60 - 99

Document number R18052

Recommendation

That the Community Services Committee

1.    Receives the report Founders Heritage Park Strategic Plan (R18052) and its attachments (A2372925 and A2414156); and

2.    Approves the Founders Heritage Park Strategic Plan (A2372925), with budget allocations to be confirmed via the Arts, Heritage and Events Activity Management Plan 2021-31 and the Long Term Plan 2021-31; and

3.    Approves the Founders Heritage Park Collections Policy 2020 (A2414156).

 

CONFIDENTIAL Business

9.       Exclusion of the Public

Recommendation

That the Community Services Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Services Committee Meeting - Public Excluded Minutes -  10 September 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

 

 

  


Community Services Committee Minutes - 10 September 2020

 

 




Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 10 September 2020, commencing at 10.02a.m.

 

Present:              Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner

In Attendance:    Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald) and Governance Advisers (E-J Ruthven and E Stephenson)

Karakia Timatanga

There was an opening karakia.

 

1.       Apologies

There were no apologies. 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Attendance:  Councillor Skinner joined the meeting at 10.04a.m.

4.       Public Forum

4.1      Celebrate Nelson - Civic House Arts Project Update  

Bevan Woodward, of Celebrate Nelson, joined the meeting via audio-visual link.  He tabled a document (A2460834) and a power point presentation (A2463642), which he spoke to.

Mr Woodward explained his vision for a community-led project at no or minimal cost to Council, and outlined discussions he had had with Athfield Design and local iwi.

It was noted that Council had considered the Civic House Art Project through the Annual Plan, and had not progressed it.  It was further noted that there was currently no Council mandate for a Civic House Arts Project, and any further consideration by proponents of the initiative would need to be brought by them to the Long Term Plan. 

Attachments

1    A2460834 - Public Forum - Tabled document

2    A2463642 - Public Forum - Power Point presentation - tabled document

5.       Confirmation of Minutes

5.1      30 July 2020

Document number M12031, agenda pages 6 - 12 refer.

Resolved CS/2020/025

 

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 30 July 2020, as a true and correct record.

McGurk/Sanson                                                                            Carried

6.       Chairperson's Report

Document number R20272, agenda pages 13 - 16 refer.

The Chairperson presented his report.  He noted on-going work to assist people who are homeless in Nelson.

The Chairperson also acknowledged the work of the Nelson Festival Trust, noting its decision to cancel this year’s Mask Parade in view of on-going uncertainties with regards to COVID-19.

At the Chairperson’s invitation, Councillor Noonan spoke about World Suicide Prevention Day, and explained resources available to support mental health.

Resolved CS/2020/026

 

That the Community Services Committee

1.    Receives the report Chairperson's Report (R20272).

Lawrey/Sanson                                                                             Carried

 

7.       Community Services Quarterly Report

Document number R18117, agenda pages 17 - 39 refer.

Manager Libraries, Sarina Barron, presented the report.  She answered questions regarding digital services at the library and the Founders Book Fair.

Manager Parks and Facilities, Rosie Bartlett, and Parks and Facilities Activity Planner, Jane Loughnan, answered questions regarding the Tahunanui Lions Playground toilet upgrade, and expenditure in relation to the Greenmeadows Centre.

Team Leader Arts and Heritage, Shanine Hermsen, answered questions regarding Heritage and Arts Capex spend amounts, and Manager Community Partnerships, Mark Preston-Thomas, answered questions regarding the internal guide developed to assist with ensuring accessibility issues were factored into Council projects.

Group Manager Community Services, Roger Ball, answered questions regarding building sustainability features in Council projects.

Resolved CS/2020/027

 

That the Community Services Committee

1.    Receives the report Community Services Quarterly Report (R18117) and its attachments (A2434638 and A2434637).

Edgar/Noonan                                                                              Carried

 

8.       Community Arts Centre Feasibility Study

Document number R13739, agenda pages 40 - 110 refer.

Team Leader Arts and Heritage, Shanine Hermsen, presented the report along with consultant, Chris Ward. 

Mr Ward answered questions regarding the target audience for a community arts centre, community engagement to date, the development of preliminary drawings and the budget for the Refinery Artspace.

Councillor Courtney, seconded by Councillor Noonan, moved:

That the Community Services Committee

1.        Receives the report Community Arts Centre Feasibility Study (R13739) and its attachments (A2438172, A2438181, A2438184); and

2.        Refers the Community Arts Feasibility Study report (R13739) and its attachment (A2438172) for consideration in the draft Arts, Heritage and Events Activity Management Plan 2021-31.

Mr Ward answered further questions regarding the potential for the arts community to raise funds towards the project, and the inclusion of a performance space in the facility.

Attendance:  Her Worship the Mayor left the meeting at 11.10a.m.

Ms Hermsen and Mr Ward answered further questions regarding how the project could be incorporated into the Long term Plan 2021-31, the potential for central government funding, and whether the library redevelopment project could complement aspects of the proposed facility.

Community Arts Representative, Ian Bowell, joined the meeting via audio-visual link, and answered questions regarding support for the development from community arts groups, and the potential for the development to act as a cultural hub.

Mr Bowell left the meeting.  It was agreed that the meeting should move into confidential session, to consider the supplementary confidential report relating to this matter.

       

9.       Exclusion of the Public

The Chairperson noted that Chris Ward, of PolicyWorks, would be in attendance for Item 1 of the Confidential agenda (Community Arts Centre Feasibility Study – Supplementary Information) to answer questions and, accordingly, the following resolution was required to be passed:

Resolved CS/2020/028

 

That the Community Services Committee

1.   Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Chris Ward, of PolicyWorks, remain after the public has been excluded, for Item 1 of the Confidential agenda (Community Arts Centre Feasibility Study – Supplementary Information), as he had knowledge relating to that matter that will assist the meeting.

Sanson/O'Neill-Stevens                                                                 Carried

Resolved CS/2020/029

 

That the Community Services Committee

1.    Excludes the public from the following parts of the proceedings of this meeting.

2.    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Sanson/O'Neill-Stevens                                                                 Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Arts Centre Feasibility Study - Supplementary Information

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 11.38a.m. and resumed in public session at 1.03p.m, during which time Her Worship the Mayor returned to the meeting.

The meeting was adjourned from 1.05p.m. to 1.54p.m, during which time Councillors Brand and Skinner left the meeting.

10      Community Arts Centre Feasibility Study (cont.)

Committee members debated the motion moved and seconded prior to the meeting moving into confidential session.

Resolved CS/2020/032

 

That the Community Services Committee

1.    Receives the report Community Arts Centre Feasibility Study (R13739) and its attachments (A2438172, A2438181, A2438184); and

2.    Refers the Community Arts Centre Feasibility Study report (R13739) and its attachment (A2438172) for consideration in the draft Arts, Heritage and Events Activity Management Plan 2021-31.

Courtney/Noonan                                                                          Carried

 

There being no further business the meeting ended at 2.10p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date

        

 


 

Item 7: Adoption of the Arts, Heritage and Events Activity Management Plan

 

Community Services Committee

29 October 2020

 

 

REPORT R18141

Adoption of the Arts, Heritage and Events Activity Management Plan

     

 

1.       Purpose of Report

1.1      To approve the Arts, Heritage and Events Activity Management Plan 2021-31 (AMP) as the version to inform the Long Term Plan 2021-31 (LTP).

 

2.       Recommendation

That the Community Services Committee

1.    Receives the report Adoption of the Arts, Heritage and Events Activity Management Plan (R18141) and its attachment (A2457003); and

2.    Approves the Draft Arts, Heritage and Events Activity Management Plan 2021-31 (A2457003) as the version to inform the Long Term Plan 2021-31; and

3.    Notes that the Draft Arts, Heritage and Events Management Plan 2021-31 will be updated, and the final Activity Management Plan approved, after the adoption of the Long Term Plan 2021-2031.

 

 

 

3.       Background

3.1      Draft Activity Management Plans (AMPs) are prepared for the approval of the Committee to inform development of the LTP. This AMP will inform the development of the 2021-31 LTP.

3.2      Following consultation and adoption of the LTP, the AMP will be updated to align with the adopted LTP. The final updated AMPs will be brought back to Council early in 2021/22 for adoption.

3.3      The draft AMP takes account of previous Council and Committee resolutions and feedback at workshops on the proposed work programme and budgets. Officers have undertaken a high level review of budgets across Council activities.  However the AMPs are at different stages of development and amendments may be required to the draft Plan once all AMPs have been received by their respective committees and the cumulative effect of the AMPs has been considered at the workshops in December 2020 and January 2021. The final AMP will be brought to the Committee for approval after it has been updated to include decisions made during the LTP process.

4.       Discussion

4.1      The Draft AMP sets out the background to Council’s Arts, Heritage and Events activities and includes details of the following:

·    Areas of focus for the activities during 2021-31;

·    Levels of Service;

·    The activity budgets for operations.

4.2      It should be noted that the Draft Arts, Heritage and Events AMP combines two previously separate AMPs (Arts AMP 2018-28 and the Heritage AMP 2018-28).

4.3      The management of the heritage capital assets such as buildings is covered in the draft Parks and Facilities Asset Management Plan being considered by the Sports and Recreation Committee.

4.4      A series of arts, heritage and event related workshops have been held with Council this year to build the AMP. These workshops were held to confirm priorities for 2021-31 and seek direction from Council on changes or additional priorities. These workshops were held on 12 May, 21 July and 20 August 2020.

4.5      Workshops relating to some of the portfolios within the AMP, specifically the Founders Heritage Park Strategic Plan and the Taonga Tuku Iho Strategy were also held. These are the subject of separate reports also being considered at this Committee meeting.

4.6      The following are the key outcomes from the AMP workshops:

4.6.2   The Committee favoured continuing investment in public ‘legacy’ artworks and community art. There is backing and opportunity for more Māori-led public art.

4.6.3   Council would like to consider the development of a Community Arts Centre at a further workshop being held on 29 October 2020.

4.6.4   Strategic planning and community collaboration across the heritage sector was important. The Founders Strategy and The Heritage Strategy (Taonga Tuku Iho) provided a mechanism for this.

4.6.5   There was a significant strengthening of the partnership with iwi in the arts and heritage portfolio that is now being reflected in the strategies. Iwi are asking for increased visibility of Māori arts and heritage stories across Nelson.

4.6.6   There was support for the proposed approach to Council-delivered events, but also a request for a review and update of the Council-delivered events programme given changes over time in the wider events scene and audience preferences. There was support for events activity to include: assisting community event organisers, delivering Council events with a predominately community focus, exploring new event types (eg, a Manaakitanga Festival), and providing support to major events such as Bay Dreams.

4.7      While the outcomes of the Heritage Strategy consultation are not yet known, common to all options is a package of interventions with investment of $20,000 per annum commencing in year one, increasing to $60,000 per annum from year two and $75,000 per annum from year four onwards.

4.8      The Draft Arts, Heritage and Events Activity Management Plan (A2443789) will be available on the Council’s website, 2021-31 Activity Management Plans page (www.nelson.govt.nz/2021-31-activity-management-plans). 

4.9      The draft AMP is the culmination of a significant piece of work including more than 5 workshops, close liaison with iwi and a Council wide co-ordinated approach. 

5.       Options

5.1      The Committee has two options – either to approve the Draft AMP or to not approve the Draft AMP. 

 

Option 1: Approve the Draft AMP 2021-31

Advantages

·   Meet requirements of Local Government Act 2002.

·   Reflects the input of elected members during  workshops.

Risks and Disadvantages

·   Nil

Option 2: Not approve the Draft AMP 2021-31

Advantages

·    Opportunity for the Committee to make changes to the AMP

Risks and Disadvantages

·    Fails to provide input to the LTP in the arts, heritage and events area.

6.       Conclusion

6.1      As the Draft EMAMP is a relatively short document it has been attached in entirety.  The draft AMP has been prepared to inform the LTP and will support Council in meeting its obligations under section 93 and schedule 10 of the Local Government Act 2002.

 

Author:          Shanine Hermsen, Team Leader Arts and Heritage

Attachments

Attachment 1:   A2457003: Arts, Heritage and Events Draft Activity Management Plan

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

The development of an Arts, Heritage and Events AMPT for Whakatū Nelson fits with the purpose of Local Government as it will deliver outcomes to our local area and contribute to the social and cultural well-being of our community.

2.   Consistency with Community Outcomes and Council Policy

This report supports the Council Community Outcome “Our communities have opportunities to celebrate and explore their heritage, identity and creativity”.

3.   Risk

Not adopting the draft AMP will leave Council without a document to support development of the LTP.

4.   Financial impact

There are no direct funding implications from the recommendation. The AMP guides the funding in the proposed LTP and which will be subject to a consultation process with the community.

5.   Degree of significance and level of engagement

This matter is of high significance because the adoption of an LTP is a statutory requirement under the LGA Act 2002. Consultation with the community will occur with the public advertising of the draft LTP.

6.   Climate Impact

The draft AMP considers potential impacts and risks of climate change regarding Arts, Heritage and Events.

7.   Inclusion of Māori in the decision making process

Iwi feedback is being sought on the draft AMP and any matters that require additional consideration will be covered at the December LTP workshop. 

Māori have already been consulted on some of the activities covered under this AMP, in particular the Taonga Tuku Iho Strategy and the Founders Heritage Park Strategy.

 

 

8.   Delegations

The Community Services Committee has the following delegations to consider the development of an Arts, Heritage and Events AMP.

Areas of Responsibility:

·    Arts, Culture and Heritage

Delegations:

·      Developing, approving, monitoring and reviewing policies and plans, including activity management plans

 

 


Item 7: Adoption of the Arts, Heritage and Events Activity Management Plan: Attachment 1

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Item 8: Founders Heritage Park Strategic Plan

 

Community Services Committee

29 October 2020

 

 

REPORT R18052

Founders Heritage Park Strategic Plan

     

 

1.       Purpose of Report

1.1      To approve the Founders Heritage Park Strategic Plan to inform the Long Term Plan 2021-31 and to approve the Founders Heritage Park Collection Policy 2020.

2.       Summary

2.1      Council approved five key focus areas for the Founders Heritage Park Strategic Plan in April 2019.

2.2      A subsequent workshop was held with Council in June 2020 from which feedback was incorporated into a draft Plan. The draft Plan is presented to Council with this report for approval.

 

3.       Recommendation

That the Community Services Committee

1.    Receives the report Founders Heritage Park Strategic Plan (R18052) and its attachments (A2372925 and A2414156); and

2.    Approves the Founders Heritage Park Strategic Plan (A2372925), with budget allocations to be confirmed via the Arts, Heritage and Events Activity Management Plan 2021-31 and the Long Term Plan 2021-31; and

3.    Approves the Founders Heritage Park Collections Policy 2020 (A2414156).

 

 

4.       Background

4.1      The previous strategic plan for Founders Heritage Park was agreed in 2012. A new Plan will provide updated strategic direction for the future.

4.2      The aim for Founders Heritage Park is to be a highly valued, vibrant heritage attraction which celebrates the Nelson Whakatū community, past and present. To achieve this the park requires a clear plan for future development.

4.3      In 2017 a strengths, weaknesses, opportunities and threats (SWOT) analysis was completed with stakeholders including Council officers, tenants, Whakatū Marae staff, arts and heritage organisations, conference organisers and the Nelson Regional Development Agency (NRDA) to inform strategic priorities. All of the stakeholders involved emphasised the need for an updated Plan.

4.4      A Community Services Committee workshop was held on 30 August 2018. The workshop covered strategic priorities, focus areas and resourcing implications for the Plan. The Committee agreed to five focus areas in April 2019 and resolved:

Agrees that the five focus areas of the Founders Heritage Park plan will be enhancing the visitor experience, building Iwi partnerships, heritage protection and sector integration, venue development and financial sustainability;

4.5      A further Council workshop was held on 23 June 2020 which expressed support for the focus areas and the Plan. Feedback included:

·   The need for a separate vision and mission.

·   Support for an improved visitor experience including more interactive activities.

·   A need to select tenants who bring activity to the Park.

·   Work with Whakatū Marae to bring a balance to cultural stories shared in the Park.

·   Support for a review of the name of the Park.

·   Explore options for collection storage including opportunities with other institutions.

·   Recognised the potential of the venues and support for developing a service delivery model that could use contractors to provide event delivery and support.

·   Identified an appetite for increased investments and increased level of service.

4.6      The draft strategic plan was presented to the Whakatū Marae Komiti in August 2020.  Feedback received subsequently indicated that the Komiti agreed in principal with the actions outlined in “building Iwi partnerships” focus area.  These included the development of a shared cultural space between Founders Heritage Park and the Marae; reviewing the name of the Park; opportunities to share iwi stories at the Park; increased use of te reo Māori; and opportunities for Māori cultural experiences to be incorporated into onsite events. 

4.7      Other feedback included:

·   Komiti members were cautious about the use of their stories suggesting they would like to have control of this narrative.

·   The Komiti’s focus will be their story and how it is celebrated.

·   Founders has its own history that shouldn’t be lost and the Marae also has a history that shouldn’t be lost - both should be honoured.

4.8      Park tenants were given the opportunity to provide input to the Plan in August 2020.  A summary of feedback received is below:

·   Increased promotion of the park as an artisan village was seen as desirable, creating an expectation for visitors that they will be able to purchase unique items.  The feedback recognised the challenges presented by tenants’ varying opening hours and the accessibility of some studios for visitors.

·   There was a request for investment to upgrade tenanted spaces.

·   The café building owner requested park access for locals through the North Road gate, increased connectivity to CBD, implementation of a pet friendly policy, increased number of live displays (e.g. working artisans).

·   The café tenant indicated that the addition of accessible play equipment in the playground would be welcomed by the community.

5.       Discussion

5.1      A Strategic Plan has been developed in consultation with key stakeholders and is presented to the Committee with this report for approval (Attachment 1).  The Plan will feed into the draft Arts, Heritage and Events Activity Management Plan 2021-31 and Council’s draft Long Term Plan (LTP) 2021-31.

5.2      The priorities and resource implications for the five focus areas are summarised below.  The resource requirements identified in the Plan will be proposed for approval via the draft Arts, Heritage and Events AMP 2021-31 and the draft Long Term Plan (LTP) 2021-31.

          Key priorities

5.3      Enhancing the Visitor Experience

5.4      The key priorities are:

·   Redevelopment of displays

·   Increased programming

·   Development of outdoor spaces

5.5      The investment proposed is $922K of capital expenditure over 10 years as well as staffing resource of 0.5 FTE from year 3 increasing to 1.0 FTE in year 6 of the LTP. 

5.6      Building Iwi Partnerships

5.7      The key priorities are:

·   Review the name Founders Heritage Park

·   Development of a shared cultural space between Whakatū Marae and the park

·   Rebalancing stories shared in the park.

5.8      The investment proposed is $350K of capital expenditure. Additional funding sources will be explored to contribute towards the cultural space.

5.9      Heritage and Collections

5.10    The key priorities are:

·   Rationalisation of the collection

·   Improved care of collection items

·   Fit for purpose collection store

5.11    The investment proposed is $300K of capital expenditure, an additional $20K operational expenditure annually, and staffing resource of 1.0 FTE from year 3 increasing to 2.0 FTE from year 6.

Collection Policy

5.12    The Collection Policy has been recently updated and is appended to this report for Council approval (Attachment 2). This was developed following an Expert Knowledge Exchange through National Services Te Paerangi (Te Papa) where a successful funding application provided an expert to review the Founders Collection and make recommendations, which included a review of the Collection Policy.

5.13    The previous Policy didn’t adhere to museum standards and did not set an acceptable framework for the management or protection of the collection. The new Policy is in line with national and international museum standards and now separates the collection into three types of categories: museum level, working objects and interactive/educational. The new Policy protects the assets, the collection and Council through having the correct systems and procedures in place.

5.14    The Policy enables rationalising and downsizing of the collection to be more targeted, allows for better partnerships and collaborations with other sector stakeholders, and provides more focussed procedures.

5.15    By and large the rationalisation of the Collection can be completed using existing budgets and staffing allocations but will take a number of years to complete which poses some risk.

5.16    The draft AMP includes budgets towards a solution for the housing of the Collection by way of considering options for a new or repurposed Collection Store to address the health and safety issues the current store poses.

5.17    Venue Development

5.18    The key priorities are:

·   Refurbishment and upgrade of Energy Centre

·   Upgrade of Granary and Church

·   Introduction of service delivery model

5.19    The investment proposed is $1.364 million of capital expenditure and additional staffing resource of 0.5 FTE from year 3.

5.20    Financial Sustainability

5.21    The key priority is:

·   Increased revenue from commercial activities

5.22    Funding towards the implementation of the Strategic Plan will come from Book Fair proceeds ($150K per annum) and proposed budget allocations through the Long Term Plan 2021-31.

5.23    Options for third party funding will be explored for key projects. For example, funding from the Ministry of Culture and Heritage for the Collection Store, and options for funding for the cultural park from various external funding sources.

Implementation and resourcing

5.24    Approval of the Strategic Plan with this report does not have immediate financial implications but rather, sets the direction for current activity with options for future development to be considered in the draft Arts, Heritage and Events AMP and draft LTP 2021-31.

5.25    Implementation of asset improvements will be considered and approved through the draft Parks and Facilities AMP 2021-31.

6.       Options

6.1      Option 1 is recommended.

 

Option 1: Approve Founders Heritage Park Strategic Plan

Advantages

·   Sets a strategic direction for Founders Park outcomes.

·   Plan can start to be implemented.

·   Budget can be allocated in the LTP 2021-31.

Risks and Disadvantages

·   Ongoing investment is required.

·   Long Term impacts of COVID-19 unknown.

Option 2: Not approve the Founders Heritage Park Strategic Plan

Advantages

·    No expectations raised for future investment at Founders Heritage Park.

Risks and Disadvantages

·    Founders Park potential is not realised.

·    Heritage assets deteriorate over time.

·    Stakeholder and Iwi relationships deteriorate.

7.       Conclusion

7.1      This report seeks approval for the Founders Heritage Park Strategic Plan and Collections Policy 2020, with resourcing subject to LTP 2021-31 considerations.

 

Author:          Sarah Newman-Watt, Founders Heritage Park Supervisor

Attachments

Attachment 1:   A2372925 - Founders Heritage Park Strategic Plan

Attachment 2:   A2496788 - Founders Heritage Park Collection Policy - Final Draft - Oct 2020

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

Development of a Strategic Plan for Founders Heritage Park provides strategic direction to the operations of the park in a cost effective way that will allow an increase in income to offset cost to ratepayers.

2.   Consistency with Community Outcomes and Council Policy

The recommendation in the report is consistent with the following community outcome:

·      Our Communities have opportunities to celebrate and explore their heritage, identity and creativity.

3.   Risk

There is a low risk that Council will not achieve its heritage goals if the development of the strategy is delayed.

There is a medium risk of raising expectations by community stakeholders of an increased Council spend.

These risks are mitigated through considering resource implications via the LTP 2021-31.

4.   Financial impact

This report does not agree financial allocation for the implementation of the Plan, which will be identified and agreed on by Council through the LTP 2021-31 process.

5.   Degree of significance and level of engagement

This matter is of low significance because the Plan and Collections Policy can be altered by Council at any time, and resourcing implications are to be considered in the draft LTP 2021-31.  Council has already engaged with key stakeholders, and will continue to engage with iwi and heritage partners as the Plan is implemented.

6.   Climate Impact

Current and future climate change impact has not been considered in the preparation of this report.

7.   Inclusion of Māori in the decision making process

Iwi engagement took place through the Te Ohu Toi Ahurea Forum where direction was given to work directly with the Whakatū Marae Komiti to seek input. A meeting with the Komiti was held on 19 August 2020.

8.   Delegations

The Community Services Committee has the following delegations to consider Founders Heritage Park matters:

Areas of responsibility:

·      Arts, Culture and Heritage

·      Community Development

·      Heritage Facilities

·      Founders Heritage Park

Powers to Decide:

·           To undertake community engagement other than Special Consultative Procedures for any projects or proposals falling within the areas of responsibility

Powers to Recommend:

·           Asset and Activity Management Plans falling within the areas of responsibility

·      Development or review of policies and strategies relating to areas of responsibility.

 

 


Item 8: Founders Heritage Park Strategic Plan: Attachment 1

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Item 8: Founders Heritage Park Strategic Plan: Attachment 2

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