Agenda of Sports and Recreation Committee

Sports and Recreation Committee

6 August 2020

Page No.

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 18 June 2020 7 - 18

Document number M10941

Recommendation

That the Sports and Recreation Committee

1. Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 18 June 2020, as a true and correct record.

6. Chairperson’s Report

Note: A Chairperson’s Report will be tabled at the meeting.

7. Artificial Turf Feasibility Study 19 - 135

Document number R18174

Recommendation

That the Sports and Recreation Committee

1. Receives the report Artificial Turf Feasibility Study (R18174) and its attachment (A2418020); and

2. Refers report R18174 and its attachment (A2418020) for consideration in the draft Parks and Reserves Activity Management Plan 2021-31.

8. Aquatic Facilities Strategy 136 - 232

Document number R13742

Recommendation

That the Sports and Recreation Committee

1. Receives the report Aquatic Facilities Strategy (R13742) and its attachment (A2354680); and

2. Refers the content of report R13742 and its attachment (A2354680) for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

CONFIDENTIAL Business

9. Exclusion of the Public

Recommendation

That the Sports and Recreation Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that:

· Sport Tasman Chief Executive, Nigel Muir, remains after the public has been excluded, for Item 2 of the Confidential agenda (Urgent Funding Request – Sport Tasman), as he has knowledge relating to Sport Tasman’s request that will assist the meeting; and

· Tasman Rugby Union Chief Executive, Tony Lewis, remain after the public has been excluded, for Item 3 of the Confidential agenda (Urgent Funding Request – Tasman Rugby Union), as he has knowledge relating to Tasman Rugby Union’s request that will assist the meeting.

Recommendation

That the Sports and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Confidential Minutes - 18 June 2020	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Urgent Funding Request - Sport Tasman	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
3	Urgent Funding Request - Tasman Rugby Union	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Sports and Recreation Committee Minutes - 18 June 2020

Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 18 June 2020, commencing at 10.08a.m.

Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand (Deputy Chairperson), M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey and R Sanson

In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)

Apologies : Nil

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

The Chairperson advised that Item 9, Tahunanui Modellers’ Pond, Alternative Option Following Iwi Engagement would be considered as the first report.

3. Interests

Councillors Noonan and Rainey subsequently declared an interest in clause 3. of the recommendation relating to Item 7 - Fees and Charges relating to Sports and Recreation 2020/21.

4. Public Forum

4.1 Federated Mountain Clubs - Closure of Public Reserves due to Fire Risks

Patrick Holland, from Federated Mountain Clubs (FMC), tabled supporting information which voiced concerns over the closure of public reserves in the Nelson region due to fire risk, he noted that he was also speaking on behalf of tramping clubs and walkers. Mr Holland answered questions regarding the effect on the community and tourists and objective decision-making.

In response to a question as to whether FMC could work with Council and FENZ on best practice around the country, Her Worship the Mayor advised that the Forestry Advisory Group (FAG) had recommended that FENZ have a conversation with groups and that she would work with the Chairs of FAG, the Sports and Recreation Committee and with Civil Defence Emergency Management to progress this.

Attachments

1 A2402945 - Patrick Holland - Federated Mountain Clubs tabled document

4.2 Tahuna Beach Camp Inc. Presentation

Dennis Christian, Chairperson of Tahuna Beach Camp Inc., accompanied by Jessica Bagge, Board Member; David Paterson, Financial Manager; and Peter Fraser, Operations Manager; gave a presentation on what the Board had been doing within the Camp and its short and long term direction. John Murray, Council’s Business Advisor to the Board, was also present.

Mr Christian noted that there had been significant investment in Camp infrastructure, with a focus on sustainability and environmental impacts. The Camp had achieved a silver Qualmark rating and was aiming to achieve a gold rating later this year. He spoke about revenue, staff numbers, occupancy, forward and last-minute bookings, permanent residents, seasonal workers and the Camp’s Marketing Strategy.

Mr Christian said that the Camp was making some significant decisions and that operating on a year-by-year lease made future planning difficult. He felt that Council got a good return from the Camp, not only from rent, but also because of the asset model, which meant that the Camp constructed facilities and Council benefited by ownership but the Camp owned the debt.

Ms Bagge invited Elected Members to see the renovated units, and said that the Board was asking Council to have confidence in it and look at the length of its lease for forward planning and investment.

Questions were answered regarding compliance issues, the possibility of a tiny house community, the length of the Camp lease, the Business Manager’s term of appointment, sea level rise mitigation and the asset model.

4.3 Nelson Society of Modellers - Tahunanui Modellers' Pond

Nigel Gibbs, Nelson Society of Modellers, accompanied by Alan Malaquin, John Gilbertson and Stuart Walker, spoke about the Tahunanui Modellers’ Pond. Their presentation was tabled.

Questions were answered regarding potential for events involving traction engines, hosting of conventions and consultation with the Society.

Attachments

1 A2407007 - Nelson Society of Modellers Inc. supporting information

4.4 Modellers’ Pond Project Group – John Gilbertson, Alan Malaquin, Stuart Walker and Nigel Gibbs

John Gilbertson introduced himself and the other representatives and provided background on his involvement with Modellers’ Pond.

The Group voiced its concerns regarding the proposal being considered and noted that the Group had only been informed of Option 7 the previous Thursday. They felt that iwi had not been presented with all of the information. They noted that there was already a wetland, which was doing well since copper sulphate was no longer being added to the Pond. They were also concerned about the volume of water during high tides and danger of flooding to Natureland, low-lying Tahuna areas and the Beach Camp.

The Chair noted that this was a concept and not a final design. Mr Gilbertson stated his resignation from the Working Group.

Mr Walker reiterated that the issue was not about Modellers’ Pond, but about a once and for all fix for the stormwater detention pond. He provided the history of the pond and highlighted concerns regarding flooding. He said that Option 2 had been chosen as the best option and urged Elected Members to be diligent about decision making. He said that the working group had not had any input into the report, which was disrespectful and felt that the removal of flood protection was irresponsible. He felt that Elected Members and iwi had not been adequately informed by staff. Mr Walker provided further history of the pond and urged Elected Members to confirm Option 2.

5. Confirmation of Minutes

5.1 19 March 2020

Document number M7784, agenda pages 8 - 14 refer.

Resolved SPO/2020/011

That the Sports and Recreation Committee

1. Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 19 March 2020, as a true and correct record.

Courtney/O'Neill-Stevens Carried

The Chairperson advised that there were live streaming technical difficulties and the meeting was adjourned from 11.30a.m. until 11.52a.m.

6. Tahunanui Modellers Pond - Alternative Option Following Iwi Engagement (Agenda Item 9)

Document number R13761, agenda pages 87 - 115 refer.

Principal Parks and Facilities Activity Planner, Andrew Petheram, introduced Stantec consultant, Avic Halder, who was present to answer questions on stormwater technical matters. Mr Petheram provided background on the previous decision and on the alternative option concept. He noted that if Council decided to proceed with the alternative option, staff would be talking to the Modellers’ Pond working party. He discussed stormwater filtration, discharge, estuarine planting, the concept design, performance space and total capex costs. He noted that staff recommended that no further work proceed on Option 2.

Her Worship the Mayor advised of a consequential motion that would follow this decision.

Questions and discussion took place regarding:

· the capacity of both options in spring high tide and taking into account sea level rise

· the adequacy of the treatment aspect

· the level of flows

· the gravity network

· budget and future proofing

· size of the discharge pipes and the need for upgrade in the future

· the Tahunanui Stormwater Strategy

· the ability to retrofit

· holding capacity in a flood event

· environmental outcomes

· estuarine planting and beautification

· expenditure on the pond since 2013/14 (approx. $380,000 operational and $450,000 capital)

· three waters freshwater standards

· growth requirements and future proofing

· liquefaction resilience after an earthquake event

· focus on treating the initial flush via the pre-treatment unit

· the location of the pump station, which was low lying to prevent flooding

· reduction of velocity - the meander was designed to slow flows down, if there was a need to further reduce, there were options to line channel

· the separation of stormwater from recreation

· clarification of budget and ability to deliver

Attendance: Councillor Fulton left the meeting at 12.55p.m.

· one of the most significant risks was infill of the existing area, which was accounted for in the Stantec report, a copy of which was distributed to members during the lunch adjournment

· iwi feedback had formed the basis of the report

· the budget did not include upstream filtration improvements

· upstream filtration might not be as effective for option 2 as for option 7

The meeting was adjourned from 1.06p.m. until 1.54p.m. at which time Councillor Fulton returned to the meeting

Questions and discussion continued regarding:

· officers were confident that if the tide overwhelmed, the presence or absence of a Modellers’ Pond would make no difference

· the status of the lease

Attendance: Councillor Edgar left the meeting at 2.12p.m.

· the project would be part of the LTP consultation, but officers would present a preliminary design prior to the LTP

It was noted that a discussion regarding the timeframe for the consultation would take place at Council.

Attendance: Her Worship the Mayor Reese left the meeting at 2.39p.m.

Resolved SPO/2020/012
	*That the Sports and Recreation Committee* *1. Receives the report Tahunanui Modellers Pond - Alternative Option Following Iwi Engagement (R13761) and its attachments A2390988 and A2376841; and* *2. Approves the alternative option, identified as Option 7, to progress to preliminary design; and* *3. Confirms not to proceed with Option 2; and* *4. Notes that the decision not to proceed with Option 2 will require alteration of Council Resolution # CL/2019/150 made on 8 August 2019; and* 5. Requests Council officers to bring a report back to the Sports and Recreation committee following preliminary design of Option 7.
Sanson/McGurk Carried
Recommendation to Council SPO/2020/013
	*That the Council* *1. Alters, in accordance with Standing Order 22.6, the following parts of Council resolution # CL/2019/150 made on 8 August 2019:* 3. Approves ~~progressing Option 2 (with minor updates) of Report R10038 and~~ any alternative option iwi consider appropriate to preliminary design at an additional unbudgeted cost of $80,000; and 4. Requests Council officers bring a report back to the Sports and Recreation Committee detailing the findings from ~~updated design for Option 2, of Report 10038 and~~ any alternative option iwi consider appropriate before proceeding to public consultation.
Sanson/McGurk Carried
Attachments 1 A2374414 - Stantec Report - Modellers Pond Alternative Option following iwi engagement - Concept Design
The meeting was adjourned from 2.56p.m. until 2.57p.m.
Resolved SPO/2020/014
*That the Sports and Recreation Committee* 1. Requests that Council officers engage early with iwi in developing proposed environmental design outcomes for stormwater discharge to the coastal environment in relation to Option 7 for the Tahunanui Modellers Pond.
Fulton/Lawrey Carried

Attendance: Her Worship the Mayor returned to the meeting at 2.59p.m.

The meeting was adjourned from 3.02p.m. until 3.10p.m.

Extension of Meeting Time
Resolved SPO/2020/015
	*That the Sports and Recreation Committee* *1. Extends the meeting time beyond six hours, pursuant to Standing Order 4.2.*
Courtney/Bowater Carried

7. COVID-19 Implications for Parks and Facilities (Agenda Item 6)

Document number R17015, agenda pages 15 - 20 refer.

Manager Parks and Facilities, Rosie Bartlett, presented the report, noting that it was written at Alert Level 2 and that officers were working closely with the sports and recreation community. Ms Bartlett answered questions regarding the impact of the lockdown on turf, contract variations and fly tipping.

Resolved SPO/2020/016

That the Sports and Recreation Committee

1. Receives the report COVID-19 Implications for Parks and Facilities (R17015)

Noonan/Skinner Carried

8. Fees and Charges relating to Sports and Recreation 2020/21 (Agenda Item 7)

Document number R13715, agenda pages 21 - 32 refer.

Manager Parks and Facilities, Rosie Bartlett, noted that there would be a 50% discount for community use of the Trafalgar Centre to promote use.

In response to a question as to whether the discount could be open-ended, Ms Bartlett said that this matter could be brought back to Committee for review in December and that the review could also reconsider a commercial discount. She also noted that facility managers were applying for two government grants and that officers were happy to take direction with an awareness of potential loss of current bookings, currently valued at $21,300.

Ms Bartlett answered further questions regarding charges for major and community events.

Councillors Noonan and Rainey declared an interest in clause 3. of the motion and the motion was taken in parts.

Resolved SPO/2020/017
	*That the Sports and Recreation Committee* *1. Receives the report Fees and Charges relating to Sports and Recreation 2020/21 (R13715) and its attachment (A2353864); and* *2. Notes for Sport and Recreation fees and charges there are either fee reductions, nil increases or CPI increases for activities of Report 13715 from 1 July 2020; and* 4. Approves the changes to fees and charges as per Attachment 1 (A2353864) of Report 13715, effective from 1 July 2020.
McGurk/Bowater Carried
Councillors Noonan and Rainey had declared an interest in clause 3. of the recommendation and left the meeting at 3.30p.m.
Resolved SPO/2020/018
*That the Sports and Recreation Committee* *3. Approves a 50% discounted rate for community users hiring the Trafalgar Centre between July and December 2020.*
Sanson/McGurk Carried

Attendance: Councillors Noonan and Rainey returned to the meeting at 3.31p.m.

9. Update on Tourism Infrastructure Fund and Responsible Camping Fund (Agenda Item 8)

Document number R15857, agenda pages 33 - 86 refer.

Team Leader Parks and Facilities Activity Management, Paul Harrington, answered questions regarding self-contained campers, the responsible camping hub and the impact on campgrounds, clarification of the parameters for the grocery shopping in the survey, the ambassador programme, public toiler tenders and the possibility of a homeless hub.

Attendance: Councillor McGurk left the meeting at 3.46p.m.

Discussion took place regarding the possibility that opportunities to apply for further funding may arise and clause 4. of the motion was removed with the agreement of the mover and seconder.

Resolved SPO/2020/019

That the Sports and Recreation Committee

1. Receives the report Update on Tourism Infrastructure Fund and Responsible Camping Fund (R15857) and its attachment (A2380705); and

2. Notes that officers propose applying to the 2020 round of the Responsible Camping Fund, seeking funding for the 2020/21 summer for:

a. an expanded ambassador programme; and

b. increased waste and recycling facilities at freedom camping sites; and

c. a visitor survey; and

3. Notes that no funding will be sought to establish a daytime hub facility over the 2020/21 summer.

Fulton/O'Neill-Stevens Carried

10. Exclusion of the Public

John Murray, Business Advisor to the Tahuna Beach Camp, was in attendance for Item 3 of the Confidential agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved SPO/2020/020

That the Sports and Recreation Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that John Murray, Business Advisor to Tahuna Beach Camp, remain after the public has been excluded, for Item 3 of the Public Excluded agenda - Tahuna Beach Camp Inc. - Next Steps, as he has knowledge relating to the matter that will assist the meeting.

Noonan/Bowater Carried

Resolved SPO/2020/021

That the Sports and Recreation Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

Brand/Courtney Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Nelson Golf Club - Lease for Cycling and Pedestrian Access	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Nelson Golf Club - Lease for Cycling and Pedestrian Access

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Poorman Valley Stream Shared Path Construction - Main Road Stoke to Neale Avenue

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Tahuna Beach Camp Inc. - Next Steps

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Attendance: Her Worship the Mayor Reese left the meeting at 3.54p.m.

The meeting went into confidential session at 3.54p.m. and resumed in public session at 4.56p.m.

Restatements

It was resolved while the public was excluded:

CONFIDENTIAL: Nelson Golf Club - Lease for Cycling and Pedestrian Access

That the Sports and Recreation Committee

3. Agrees that Report (R15929) and attachment A2378974 and the decision be made publicly available once negotiations are concluded.

CONFIDENTIAL: Tahuna Beach Camp Inc. - Next Steps

That the Sports and Recreation Committee

3. Agrees that Report (R16968) and the decision remain confidential at this time.

There being no further business the meeting ended at 4.56p.m.

Confirmed as a correct record of proceedings:

Chairperson Date

Item 6: Artificial Turf Feasibility Study: Attachment 1

Sports and Recreation Committee

6 August 2020

REPORT R18174

Artificial Turf Feasibility Study

1. Purpose of Report

1.1 To receive the report ‘Nelson City Council Artificial Turf Feasibility Study – RSL - June 2020’ and refer the report for consideration in the draft Parks and Reserves Activity Management Plan 2021-31.

2. Recommendation

That the Sports and Recreation Committee

1. Receives the report Artificial Turf Feasibility Study (R18174) and its attachment (A2418020); and

2. Refers report R18174 and its attachment (A2418020) for consideration in the draft Parks and Reserves Activity Management Plan 2021-31.

3. Background

3.1 Council included funding in the Annual Plan 2019/20 for a feasibility study into an artificial turf for winter sports codes. This followed feedback received from sporting codes relating to the availability of quality playing fields to train on.

4. Discussion

4.1 Recreation Sport and Leisure Consultancy (RSL) were engaged to undertake this mahi in partnership with the New Zealand Sports Turf Institute. The final report (provided as Attachment 1) recommends that the development of an artificial turf is feasible, with Guppy Park being the preferred location for the facility. The report also recommends upgrading some existing natural turfs to further reduce capacity issues.

4.2 The development of an artificial turf would need a financial commitment from codes and also a commitment that they would evolve the way their training is delivered, as the capacity an artificial turf provides would require training on most nights to derive the greatest benefit from the investment.

4.3 The Feasibility Study estimates a capital cost for the turf of $2,370,000 ($3,081,000 including a 30% contingency) including fencing and lighting but excluding site assessments (including geotechnical), consents or professional fees. Codes would be expected to contribute a portion of costs. The portion would need to be decided by Council and agreed with the parties concerned. If the portion was set at 20% of the capital cost, for example, this would equate to $474,000 (or $616,200 with contingency). Annual maintenance costs are expected to be $28,200.

4.4 The Feasibility Study recommends the standard contribution from codes of 10% for maintenance ($2,820 per year) and, importantly, models its recommendation on 100% of the renewal cost being covered by codes ($94,500 annually). The expectation is that this would be recovered through hire charges at $70 per hour, on the assumption that it would be hired for 1,375 hours per year (29 hours per week over a 48 week year).

4.5 A firm commitment from codes to the above would be required should Council wish to progress with this investment based on these funding expectations and assumptions. This commitment would be sought through the business case process.

4.6 Environmental considerations are discussed at a high level as part of the study and include considerations relating to carbon emissions, water usage, micro-plastics and carpet disposal. The Feasibility Study recommends further engagement with environmental organisations to understand any issues relating to preferred sites.

4.7 The Feasibility Study was prepared pre-COVID19 and planning assumptions (e.g. population growth) may need to be adjusted as part of the Activity Management Plan and Long Term Planning process.

4.8 A list of stakeholders that were engaged with the report is provided on the final page of the study.

4.9 For reference, officers also recommend Sport New Zealand’s Guidance Document for Sports Field Development (December 2019), which is available online here: https://sportnz.org.nz/assets/Uploads/Sports-Field-Development-Guide-FINAL-2020-1-23.pdf.

Stakeholder involvement

4.10 The following key stakeholders were contacted in the preparation of the Feasibility Study:

· Te Tau Ihu Iwi

· Tasman Rugby Union

· Nelson Bays Football

· Marist Rugby Club

· Stoke Rugby Club

· Nelson Rugby Club

· FC Nelson

· Suburbs Football Club

· Tahananui Football Club

· Tasman District Council

· Nelson Regional Development Agency

· Sport Tasman

· Sport New Zealand

· NZ Rugby League

· Nelson College

· Nelson Girls College

· Nayland College

· Waimea College

4.11 Invitations were sent to all stakeholders listed above and the majority made contact and contributed. Engagement was typically in the form of a telephone or video interview, and in some cases by email.

4.12 The final Feasibility Study has not yet been shared with codes, as officers felt it was appropriate that it be received by the Committee first. Further engagement with codes will be undertaken through the development of a business case.

4.13 Once the Feasibility Study has been received by the Committee the following groups will also be provided with a copy for their feedback and input:

· Nelson Environment Centre

· Zero Carbon Nelson Tasman

· Friends of Matai

· Friends of Nelson Haven and Tasman Bay Inc.

· Waimea Inlet Forum

5. Funding

5.1 The purpose of this report is to consider the recommendations of the Feasibility Study, but not to decide on whether the project should be progressed.

5.2 This would be investigated through the draft Activity Management Plan process and prioritised against other community or recreation projects. If Council wished to proceed with the development of an artificial turf then it would be recommended to the draft Long Term Plan 2021-31 for consultation.

6. Conclusion

6.1 Officers recommend that the Feasibility Study be received and referred for consideration as part of the draft Parks and Reserves Activity Management Plan 2021-31.

Author: Paul Harrington, Team Leader Parks and Facilities Activity Management

Attachments

Attachment 1: A2418020 - Artificial Turf Feasibility Study - RSL - May 2020 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Recreational facilities promote community social-wellbeing now and into the future.

2. Consistency with Community Outcomes and Council Policy

This decision seeks only to receive the Feasibility Study for an artificial turf, however the development of an artificial turf would be relevant to a number of community outcomes:

· Our unique natural environment is healthy and protected (the turf will need disposing upon renewal at the end of its usable life; additionally there is some risk that crumb or other particles could enter waterways)

· Our communities are healthy, safe, inclusive and resilient (turf increases opportunity for sports training which promotes healthy lifestyles)

· Our communities have access to a range of social, educational and recreational facilities and activities

3. Risk

There is low risk associated with receiving the report and its attachment because the Council will have the opportunity to consider at a later point whether it supports or not the construction of an artificial turf.

4. Financial impact

An artificial turf would require a capital investment of $3,000,000+ as well as annual operational expenditure of around $30,000 per annum. There may also be a requirement for upskilling/additional operational expertise and potentially additional plant for maintenance. The question of overall affordability will need to be considered in the AMP and Long Term Plan process. The present decision is only to receive the Feasibility Study and does not seek a decision on this issue.

5. Degree of significance and level of engagement

Should an artificial turf be subsequently included in the Parks and Reserves AMP then this would be of medium to high significance due to the capital cost required (upwards of $3M). The community would be engaged though the LTP process.

6. Climate Impact

Climate impact would need further investigation through the development of a business case. There is embodied carbon in the product, emissions resulting from waste generated at renewal and, depending on the location, the potential for the facility to be affected by sea level rise (in the longer term).

7. Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report, however iwi were invited to participate in the development of the attached Feasibility Study.

8. Delegations

The Sports and Recreation Committee has the following delegations to consider receiving a Feasibility Study for an artificial turf.

Areas of Responsibility:

· Parks and Reserves, aside from

o Saxton Field (a matter for the Saxton Field Committee)

o Greenmeadows Community Centre, Stoke Memorial Hall, and Tahunanui Community Centre (matters for the Community Services Committee)

o Heritage Houses and their grounds (matters for the Community Services Committee)

· Recreation and Leisure Facilities and Services, including swimming pool facilities and Waahi Taakaro Golf Course

· Sports Fields, including Trafalgar Park and the Trafalgar Pavilion

Delegations:

The committee has all of the responsibilities, powers, functions and duties of Council in relation to governance matters within its areas of responsibility, except where they have been retained by Council, or have been referred to other committees, subcommittees or subordinate decision-making bodies.

· Developing, approving, monitoring and reviewing policies and plans, including activity management plans and reserve management plans

Powers to Recommend (if applicable):

· Decisions regarding significant assets

PDF Creator

Item 7: Aquatic Facilities Strategy

Sports and Recreation Committee

6 August 2020

REPORT R13742

Aquatic Facilities Strategy

1. Purpose of Report

1.1 To receive the report ‘Aquatic Facilities Strategy’ and refer aspects of the report that relate to long term planning for Council’s swimming pools for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

2. Recommendation

That the Sports and Recreation Committee

1. Receives the report Aquatic Facilities Strategy (R13742) and its attachment (A2354680); and

2. Refers the content of report R13742 and its attachment (A2354680) for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

3. Background

3.1 In response to submissions made to the Long Term Plan 2018-28 and feedback from swimming pool stakeholders, Council budgeted through the Long Term Plan 2018-28 for the development of a Strategy on the status of Council’s swimming pools and aquatic facilities in Nelson. The purpose of this work was to assist Council to plan for future investment at these facilities. This report is to present the ‘Aquatic Facilities Strategy’ and its findings.

3.2 The Strategy focuses on Riverside Pool and Nayland Pool but also considers the network of pools across the region in determining network provision, including the Richmond Aquatic Centre, school pools, and other pool and recreation facilities. It provides commentary on current use and limitations, and a gap analysis of requirements.

3.3 In preparing the report, the consultants visited each site, interviewed key stakeholders, undertook a literature review of key information including other regions, and analysed relevant reports on the asset condition and state.

3.4 The authors suggest that investment in Nelson aquatic facilities is needed in the long term and set out the parameters for why that is required and what would be required as part of that investment.

3.5 The actions suggested in the Strategy will be considered through the development of the Property and Facilities Activity Management Plan 2021-31.

4. Discussion

4.1 The Strategy identifies that both Nayland and Riverside pool assets are aged and offer only limited aquatic facilities. The Strategy makes a series of recommendations in an action plan about how Council can work to invest in its pool network in order to address the issues identified and to achieve the vision and goals of the Strategy.

4.2 While new facilities at both Nayland and Riverside are suggested in the Strategy, the first three years recommends further planning and feasibility studies, and the new facilities are not considered until later in the 2021-31 period. It is recognised that the current provision of aquatic facilities does not cater for all aquatic activities and alternative venues are utilised or in some cases the activity is not provided in Nelson.

4.3 The current facilities with planned maintenance budgets and renewal schedules are expected to be able to continue to operate in the short term, with no foreseen asset failure.

4.4 The Strategy does not focus on operational matters such as pricing, times of opening, or allocation of pool hours and lanes.

4.5 The Strategy pre-dates Council comment on the need to update assumptions about population projections as part of future Asset Management Plan and Long Term Plan development and has used medium population growth assumptions.

4.6 The Strategy has an action to continually investigate carbon emission reduction opportunities and this action will be taken as an ongoing one throughout the AMP. Future developments will also need to consider any direction or actions that consider the implications of climate change and operational efficiency of the buildings.

Stakeholder involvement

4.7 Key stakeholders involved in providing feedback to this strategy have been:

· Tasman District Council (including Richmond Aquatic Facility)

· Nelson Canoe Club

· Nelson South Swim Club

· Tasman Swim Club

· Swimming Nelson Marlborough

· Waimea Swim Club

· Nelson Surf Life Saving Club

· Nelson Underwater Hockey

· Marlborough Underwater Hockey

· Nelson Multisport and Tri Club

· Community Leisure Management (CLM)

4.8 Recreational lane swimming and learn-to-swim users are a more difficult group to get feedback from as they are not in organised groups, but the swimming pool contractor, CLM provided advice around the number of users for these different groups.

4.9 Stakeholders were involved through the Strategy development by providing feedback and talking to consultants as they prepared the Strategy. In general, stakeholders were interested in facilities that would better cater for their own needs and user groups.

4.10 Stakeholders were also provided a copy of the Strategy (attached) for comment and have provided officers with some feedback on this Strategy. Stakeholders will continue to be engaged with through the development of the actions in the Strategy.

5. Funding

5.1 The purpose of this report is to consider the recommendations of the Strategy but not to consider if or when any proposed works would be undertaken.

5.2 These would be prioritised against other community or recreation projects, investigated through the draft Property and Facilities Activity Management Plan 2021-31 process and recommended to the draft Long Term Plan 2021-31 for consultation.

6. Conclusion

6.1 Officers recommend the report Nelson Aquatic Facilities be received and referred to the draft Property and Facilities Activity Management Plan 2021-31 for consideration of projects and investment priorities.

Author: Jane Loughnan, Parks and Facilities Asset Planner

Attachments

Attachment 1: A2354680 Aquatic Facilities Strategy ⇩

Item 7: Aquatic Facilities Strategy: Attachment 1

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