Item 7: Draft 2021-31
Transport Activity Management Plan
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Infrastructure Committee
26 August 2020
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REPORT R14834
Draft
2021-31 Transport Activity Management Plan
1. Purpose
of Report
1.1 To
approve the Draft Transport Asset Management Plan 2021-31 (TAMP) as the version
to inform the Long Term Plan 2021-31 (LTP) and the Regional Land Transport Plan
2021-2028 (RLTP).
2. Recommendation
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That the Infrastructure Committee
1. Receives
the report Draft 2021-31 Transport Activity Management Plan (R14834) and its Attachment (A2435268);
and
2. Approves the Draft Transport
Activity Management Plan 2021-31 (A2443789) as the version to inform the Long
Term Plan 2021-31; and
3. Notes that the Draft Transport
Activity Management Plan 2021-31 will be updated following Council workshops
in December 2020 and January 2021.
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3. Background
3.1 Draft
Activity Management Plans (AMP’s) are prepared for the approval of the
Committee to inform development of the LTP’s. This TAMP will inform the
development of the 2021-31 LTP and the development of the National Land
Transport Programme via submission of the RLTP.
3.2 Following
consultation and adoption of the LTP and RLTP, the AMP’s will be updated
to align with the adopted LTP and RLTP. The final updated AMP’s will be
brought back to Council early in 2021/22 for adoption.
3.3 The draft AMP takes account of previous Council and
Committee resolutions and feedback at workshops on the proposed work programme
and budgets. Officers have undertaken a high level review of budgets across
Council activities however, the AMPs are at different stages of development and
amendments may be required to the draft Plan once all AMPs have been received
by their respective committees and, the cumulative effect of the AMPs has been
considered at the workshops in December 2020 and January 2021. Officers
will update the Plan after these workshops. The final AMP will be brought to
the Committee for approval after it has been updated to include decisions made
during the LTP process.
4. Discussion
4.1 The
Draft TAMP sets out the background to Council’s transport system and includes
details of the following:
· Areas of focus for
the activities during 2021-31;
· Levels of Service;
· The activity
budgets for operations and maintenance, renewals and capital expenditure.
4.2 A
series of transport related workshops have been held with Council this year to
build the TAMP as detailed below. These workshops were held to confirm
priorities for 2021-31 and seek direction from Council on any changes or
additional priorities.
· 20 February 2020 -
Transport AMP Introduction
· 26 February 2020 -
Maintenance and Renewals
· 27 February 2020 -
Surfacing and Pavements
· 4 March 2020
- Active Transport and Speed
· 19 March 2020 -
Accessible Streets
· 12 May 2020 -
Parking Strategy scope
· 26 May and 31 July
2020 - Public Transport (via the Regional Transport Committee)
· 2 July 2020 - Road
Encroachment Policy
· 28 July 2020 -
Transport AMP Summary
4.3 The
following are the key outcomes from the numerous workshops:
4.3.1 Councils
continued commitment toward developing and operating a transport system that
seeks to deliver the following benefits:
- is effective at
moving people and freight;
- is more
accessible via all modes of transport;
- contributes to
quality urban environments;
- feels safer and
is safer;
- is more
resilient;
- contributes to a
healthy community and environment.
4.3.2 A
fundamental shift in the approach to transport activity management planning
which entails migrating from a deficiency database (which involves prioritising
actions based on road hazards and deficiencies, and levels of risk) to Network
Planning Mapping. The proposed approach minimises the capital works programme
in the first three years of the AMP cycle and concentrates on development of an
Activity Management Planning Map, with associated alignment with the Nelson
Future Access Study (NFA) recommendations, as well as Council’s
strategies, policies, plans and programmes.
4.4 At
the 28 July 2020 workshop, Councillors signalled that the draft renewal
programme and key projects were consistent with the desired focus to foster and
support a more sustainable transport culture.
4.5 A
second workshop was held with the Joint Councils Regional Transport Committees
on 31 July 2020 to discuss the appropriate public transport budgets to include
in the TAMP and Regional Public Transport Plan. Councillors signalled their
support for improvements on staged approach beginning in Year 3 of the LTP when
the new bus contract commences. Provisional budgets in the TAMP reflects
this.
4.6 Outcomes
of the NFA consultation are not yet known, but common to all options is a short
term package of interventions and the preliminary costs of these has been
included in the TAMP budgets with significant investment of $9M per annum
commencing in Year 6.
4.7 The
Executive Summary of the Draft TAMP is appended as Attachment 1.
4.8 The
Draft Transport Activity Management Plan (A2443789) is a significant document
and is available on the Council’s website, 2021-31 Activity Management
Plans page (www.nelson.govt.nz/2021-31-activity-management-plans).
The document is very lengthy and includes narrative and business case format as
required by Waka Kotahi (NZTA). The wording in Sections 8 and 9 of the draft is
still in being developed with NZTA and is subject to change after 19 August
2020.
4.9 The
draft TAMP is the culmination of a huge piece of work including no fewer than 9
workshops, close liaison with the Regional Transport Committee, Tasman District
Council and a Council wide co-ordinated approach. It is a living document and
will be updated/amended during the course of its life.
5. Options
5.1 The
Committee has two options – either to approve the Draft TAMP or to not
approve the Draft TAMP.
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Option 1: Approve the Draft
TAMP 2021-31
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Advantages
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· Meet
requirements of Local Government Act 2002 and the Land Transport Management
Act 2003.
· Reflects
the input of elected members during the numerous workshops.
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Risks and Disadvantages
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· Nil
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Option
2: Not approve the Draft TAMP 2021-31
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Advantages
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· Nil
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Risks and Disadvantages
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· Fail
to meet requirements of Local Government Act 2002 and the Land Transport
Management Act 2003.
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6. Conclusion
6.1 The
Draft TAMP has been prepared to inform the LTP and the RLTP and will support
Council in meeting its obligations under section 93 and Schedule 10 of the
Local Government Act 2002.
Author: Margaret
Parfitt, Manager - Transport and Solid Waste
Attachments
Attachment 1: A2435268
Executive Summary Transport Activity Management Plan 2021-31 ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The Transport AMP supports the social and economic
wellbeing of the Nelson community by enabling the movement of people and
goods around the network in a way that creates a safer, more accessible,
better connected and more resilient transport system.
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2. Consistency
with Community Outcomes and Council Policy
Transport improvements support the following
community outcomes:
“Our infrastructure is efficient, cost
effective and meets current and future needs” and “Our
communities are healthy, safe, inclusive and resilient.”
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3. Risk
Not adopting the draft TAMP will leave Council
without a document to support the goal of developing and adopting the LTP and
RLTP.
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4. Financial
impact
There are no direct funding implications from the recommendation.
The TAMP guides the funding in the proposed LTP and RLTP and will be subject
to a consultation processes with the community.
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5. Degree
of significance and level of engagement
This matter is of high significance because the
adoption of an LTP and RLTP is a statutory requirement under the LGA Act 2002
and Land Transport Management Act. Consultation with the community will occur
with the public advertising of the draft LTP and draft RLTP.
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6. Climate
Impact
The draft TAMP considers the potential impacts and
risks climate change presents to the City. Examples of proposed adaption,
mitigation and leadership are demonstrated throughout the document.
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7. Inclusion
of Māori in the decision making process
Māori will be approached directly for comment
prior to calling for LTP public submissions.
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8. Delegations
The Infrastructure Committee has the power to
consider and approve Activity Management Plans.
Areas of Responsibility:
o Transport
network, including, roading network and associated structures, walkways,
cycleways and shared pathways, footpaths and road reserve, street lighting,
traffic management control and parking.
Delegations:
o Developing, approving, monitoring and
reviewing policies and plans, including activity management plans and the
Infrastructure Strategy.
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Item 8: Infrastructure
Quarterly Report
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Infrastructure Committee
26 August 2020
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REPORT R19220
Infrastructure
Quarterly Report
1. Purpose
of Report
1.1 To
inform the Committee of the financial and non-financial results for the six
months for the activities under its delegated authority.
2. Recommendation
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That the Infrastructure Committee
1. Receives
the report Infrastructure Quarterly Report (R19220) and its attachments (A2432783, A2428866 and A2430042).
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Recommendation to Council
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That the
Council
1. Approves additional unbudgeted
funding of $382,210 to cover the impact of delays from COVID-19 on the
following capital projects:
a. $31,957
- Annesbrook Water Upgrade;
b. $83,373
– St Vincent Street sewer renewal;
c. $92,945
– Tahunanui Cycleway;
d. $97,617
– Saxton Creek Stage 3;
e. $14,318
- Poormans Stream Culvert;
f. $62,000
– Railway Reserve underpass; and
2. Approves additional unbudgeted
funding of $425,000 to fund the Hardy/Vanguard watermain renewal work to be
undertaken in the 2020/21 financial year; and
3. Approves funding of $480,000 be
brought forward from the 2021/22 financial year into the 2020/21 financial
year, and $273,000 from the 2022/23 financial year into the 2020/21 financial
year to allow the Tosswill Road Stormwater Upgrade to be completed ahead of
schedule; and
4. Approves funding of $1Million be
brought forward from 2021/22 into the 2020/21 financial year to allow the
Whakatu Drive (Storage World) Flood Protection upgrade to be completed in the
2020/21 financial year.
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3. Background
3.1 Quarterly
reports on performance are being provided to each Committee on the performance
and delivery of projects and activities within their areas of responsibility.
3.2 The
financial reporting focuses on the year to date performance (1 July 2019 to 30
June 2020) compared with the year-to-date (YTD) approved capital and operating
budgets.
3.3 Unless
otherwise indicated, all information is against approved operating budget,
which is the 2019/20 annual budget plus any carry forwards, plus or minus any
other additions or changes as approved by the Committee or Council.
3.4 More
detailed project status reports are included (attachments) for the 37 projects
that fall under the Infrastructure Committee. These have been selected if their
budget is at least $250,000 for 2019/20, are multi-year projects with a budget
over $1 Million, or have been assessed to be of particular interest to the
Committee. The Provincial Growth Fund (PGF) funded projects have also been
added.
3.5 Project
status is analysed based on three factors; quality, time and budget. From
the consideration of these three factors the project is summarised as being on
track (green), some issues/risks (orange), or major issues/risks (red).
Projects that are within 5% of their budget are considered to be on track in
regards to the budget factor.
4. COVID-19
cost impacts
4.1 The
COVID-19 lockdown which lasted for Alert Levels 4 and 3 (total of seven weeks
from 25 March to 13 May 2020) resulted, in the case of capital projects,
stopping of all physical works on site and in the case of operational and
maintenance contracts, the continuation of only essential services.
4.2 All
capital works are back on site and operational aspects are back to
business-as-usual.
4.3 As
noted in several updates to committees and Council previously, officers have
been processing a number of claims from contractors for both capital and
operational contracts. These include, disestablishing and reestablishment of
construction sites, time extension claims for the period of the shut-down,
claims relating to social distancing protocols (which have slowed productivity
on site) and claims for additional costs resulting from work now entering the
wet season and changing site conditions.
4.4 All
operational claims were processed in the 2019/20 financial year. However, the
claims on capital projects have taken time to resolve and were not able to be
finalised before the end of the 2019/20 financial year.
4.5 There
were five capital projects on-site that were affected (these are detailed in
the table over the page). The impact on the remaining capital projects has
generally not been significant, with the main issue being delays of only a few
weeks.
4.6 Due
to the unprecedented nature of the event, it has taken some time to research
and understand contractual impacts, and deal with a variety of submissions received
from contractors including talking to other local authorities and Waka Kotahi
NZ Transport Agency (NZTA).
4.7 For
completeness, suspension notices were issued to all contractors as a result of
the COVID-19 lockdown. This followed guidelines issued by the Ministry of
Business, Innovation & Employment (MBIE) guidelines, noted that the
COVID-19 lockdown for contracts governed by NZS3910, constitute a variation and
the associated costs of subsequent change or law are payable by the client.
4.8 Throughout
the varying alert levels officers have worked closely with all contractors
around claimable costs, with negotiations leaning heavily on existing
relationships. The result is that agreement has been reached to pay only actual
project related costs borne by the contractors over the period with all
associated central government subsidies subtracted from their claims.
4.9 The
COVID-19 lockdown has also resulted in a further unintended issue for Council
to consider. As a result of the lockdown and late resumption of works on site,
projects have moved into the winter season and this has made site conditions
difficult resulting in additional cost and further delays. This has primarily
affected the Railway Reserve underpass project and has resulted in increased costs
due to the effects of wet weather. The main issue is that material that was to
be re-used on site is no longer able to be used as it is now wet, thick, sludgy
and full of clay.
4.10 Additional
costs totalling $382,210 and have been processed under the normal NZS3910 terms
of contract and are unable to be covered within the specific 2020/21 project
budgets or contingencies so approval is required. The additional costs are
summarised in the table below.
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Project
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COVID -19 lockdown
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Wet weather
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Annesbrook water
upgrade
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$ 31,957
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St Vincent sewer
renewal
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$ 83,373
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Tahunanui
Cycleway
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$ 92,945
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Saxton Creek Stage
3
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$ 97,617
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Poormans stream culvert
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$ 14,318
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Railway Reserve underpass
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$62,000
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Total
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$320,210
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$62,000
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4.11 Officers
make the observation that this winter has been very wet and that there may be
further additional costs for projects (that have been delayed by COVID19) as a
result of wet weather. This will be monitored and reported back to the
Committee.
5. Hardy
Street watermain upgrade
5.1 The
Hardy/Vanguard watermain work has been progressing well and a construction date
has been set for February 2021. However there has been an increase in costs due
a variety of matters. To allow for future resilience and growth in this
area, the pipe size diameter has been increased from 200mm to 300mm. This
has resulted in an increase cost of $206,000. Costs associated with
traffic management has increased by $94,000 due to the complexity of the sites.
There is also an increase in general costs above the original engineer’s
estimate that was set pre-COVID. This has resulted in a $425,000 increase
taking the project costs from $760,000 to $1,115,000. Unfortunately
officers were unable to include this in the Annual Plan process due to the
timing of the confirmed costs received.
6. Tosswill
Road Stormwater
6.1 The
Tosswill Road Stormwater upgrade project has been realigned to avoid going
through private property and has allowed work, planned to be undertaken in
2021/22 and 2022/23 (as per the 2018-28 LTP), to be moved forward to the
current financial year.
6.2 Officers
are seeking to bring the total budget of $753,000 forward into the 2020/21
financial year - $480,000 from 2021/22 and $273,000 from 2022/23.
7. Wakatu
Drive (Storage World) Flood Protection
7.1 The
project includes the installation of a new culvert under Whakatu Drive to allow
secondary flow to drain from the Storage World site in response to the 2013
floods which affected the Whakatu Industrial Estate.
7.2 The
original funding of $1.012M consulted on and in the current 2018-28 LTP was
deferred and rephrased to allow further assessment of alternative options and a
broader look at the wider Wakatu Estate requirements, with $80,000 in the
current financial year to complete this work. The 2020/21 Annual Plan notes
that detailed design and construction will be completed in 2021/22.
7.3 The
project has moved at a quicker pace to allow the construction to be completed
in the 2020/21 financial year and approval is sought to bring budget forward of
$1M into 2020/21.
8. Awatea
Place sewer pump station
8.1 The
Awatea Place sewer pump station project comprises two stages –the pump
station itself and the installation of a storage tank in Beach Road. The
overall project budget in the current LTP for this work is
$7.1M.
8.2 During
the 2020/21 Annual Plan, the project was re-phased and the budget reduced from
$3.65M to $1M. This re-phasing was necessary to better align with the timing of
construction and finalisation of landowner agreements.
8.3 In
order to move this project forward with pace however, the construction stages
are been addressed separately with the storage tank planned to commence first
in the current financial year.
8.4 The
construction of the Awatea pump station is currently planned for 2021/22, but
officers are hopeful that physical works will be able to commence in the
current financial year. If this is possible, officers will address this in the
next report to this Committee to ensure successful completion of this multi-year
project.
8.5 The
budget of $1M in the 2020/21 Annual Plan included for the construction of the
storage tank and to finalise the design and consents for the pump station.
8.6 The
revised estimate to undertake the above mentioned work has increased to $1.3M.
The revised estimate follows additional operational requirements following detailed
design of the storage tank as well as funding necessary to accelerate the
Awatea pump station design that would allow for possible earlier commencement
(2020/21 compared to 2021/22).
8.7 The
Awatea Pump Station project was part of this Council’s submission to the
“Shovel Ready” Crown Infrastructure Partners Fund (CIF).
8.8 Council
will be receiving, as part of the “Three Waters stimulus and reform
funding for councils” announced by central government in early August
(subject of a separate report to the 20 August 2020 Council meeting), funding
towards infrastructure projects. Advice received is that this funding can be
used on projects submitted to the CIF to cover additional expenditure. Officers
propose to direct this funding, once received, to this multi-year project to
cover the additional expenditure.
8.9 This
funding opportunity has allowed the Beach Road storage tank (estimated at
$1.3M) to be progressed immediately, allowing the appointment of specialist
sheet piling sub-contractors.
9. Tenders
Awarded
9.1 Tenders
above $300,000 awarded under delegated authority in the last two quarters are
listed below:
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Project Name
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Awarded to
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Tender Price
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Railway Reserve/Princes Drive underpass
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KB Contracting and Quarries Ltd
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$ 421,746
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Tahunanui Pathways Parkers to Beach Road
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Downer NZ Ltd
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$1,477,049
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Maitai path upgrade
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Asphalt & Construction Ltd
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$ 531,638
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10. Financial
Results
10.1 There
is a variance between actual and budgeted staff costs within cost centres but
overall, actual staff costs are in line with budget. Finance is currently
reviewing Staff Costs to reduce the variances going forward
10.2 Profit
and Loss by Activity
Notes
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· The “Total
Operating Budget” differs from the “Total Annual Plan
Budget” in that it includes carry forwards and reallocations made after
the final approval of the Annual Plan.
· Base Expenditure
is expenditure that happens year after year, for example yearly contracts or
operating expenses.
· Programmed
Expenditure is planned work, or there is a specific programme of works. For
example, painting a building.
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· Unprogrammed
Expenditure is reactive or unplanned in nature, for example responding to a
weather event. Budgets are included as provisions for these expenses which
are unknown.
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Operating Revenue
Operating Expenditure
Capital Expenditure
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Terms Used
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Ahead/behind – this indicates that the variance is
due to timing, or that it is not yet known whether the variance will continue
for the full year. This should be clarified in the commentary.
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Over/under – this indicates that a budget has been
overspent or underspent, and that it is likely there is an actual cost saving
or overrun. This should be made clear by the commentary.
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10.3 Transport
10.3.1 Subsidised
Roading expenditure is less than budget by
$233,000. Staff costs are over budget by $459,000 due to costs being
allocated differently than expected. Staff costs are balanced to budget overall
within the Transport activity. Un-budgeted COVID-19 response costs of $103,000
have been incurred.
Subsidised Roading costs are under
budget across a variety of codes, in particular relating to delays caused by
the COVID-19 shut-down. Major variances (over $50,000) include bridge
maintenance ($61,000 under budget), footpath maintenance ($78,000 under
budget), road safety promotion ($67,000 under budget), travel demand management
($157,000 under budget), condition inspections and data collection ($105,000
under budget) and TRACKS and SATURN modelling ($62,000 under budget).
10.3.2 Unsubsidised
Roading income is less than budget by $65,000. Corridor
Access Request recoveries are under budget by $91,000 due to works being on
hold during the COVID-19 lockdown. This income is partially offset by below
budget costs. Unsubsidised Roading expenditure is
less than budget by $1.18 million. Staff costs are behind budget by
$394,000 due to costs being allocated differently than expected. Staff costs
are balanced to budget overall within the Transport activity. Champion Road
roundabout grant is $470,000 under budget. The Champion Road roundabout grant
has been reduced to $150,000 and deferred to 2020/21. Depreciation is
behind budget by $199,000. The end of year depreciation additions had not been
completed at the time of writing this report.
10.3.3 Parking
Regulation income is less than budget by $140,000. Parking
officers did not patrol during the final quarter of the year (April –
June 2020) due to the impacts of COVID-19.
10.3.4 Parking
and CBD Enhancement income is less than budget by
$266,000. Parking meter fees were suspended during the final quarter
of the year (April – June 2020) due to the impacts of COVID-19.
10.3.5 Public
Transport income is less than budget by $88,000. New
Zealand Transport Agency income is directly linked to costs, which are also
under budget. Public Transport expenditure is
less than budget by $332,000. Staff costs are behind budget by
$123,000 due to costs being allocated differently than expected. Minor
improvements expenditure is under budget by $210,000. SuperGold Card Concession
expenditure is under budget by $51,000 because of COVID-19.
10.4 Wastewater
10.4.1 Wastewater
income is less than budget by $124,000. Commercial
Trade Waste income is under budget by $128,000. The reduction in Trade Waste
volumes is assumed to be a result of the COVID-19 lockdown.
10.4.2 Wastewater
expenditure is less than budget by $209,000. Staff
costs are under budget by $174,000 due to costs being allocated differently
than expected. Atawhai Rising Main investigation costs are $87,000 under
budget. Depreciation expenditure is under budget by $101,000. The end of year
depreciation additions had not been completed at the time of writing this
report. Wastewater reticulation reactive maintenance costs are over budget by
$64,000 due to work required on reactive events, and unbudgeted COVID-19
response costs of $54,000 have been incurred.
10.5 Nelson
Regional Sewerage Business Unit investment return income and share of
expenditure are currently expected to be on-budget, however final full year
figures were not available at the time of writing this report.
10.6 Stormwater
10.6.1 Stormwater
expenditure is under budget by $221,000. Stormwater
reticulation reactive maintenance costs are $108,000 under budget due to fewer
reactive events than anticipated. Preliminary capital costs are $62,000 behind
budget due to timing – the final calculation of these costs is still
being completed. Depreciation expenditure is under budget by $69,000. The end
of year depreciation additions had not been completed at the time of writing
this report.
10.6.2 Flood
Protection expenditure is less than budget by
$78,000. Staff costs are under budget by $113,000 due to costs being
allocated differently than expected. Depreciation costs are $51,000 over
budget. The end of year depreciation additions had not been completed at the
time of writing this report.
10.7 Water
Supply
10.7.1 Water
Supply income is greater than budget by $380,000. This
4.3% increase over budget could include factors such as the new water meters
recording water usage with greater accuracy, as well as increased water usage
during the COVID-19 lockdown.
10.7.2 Water
Supply expenditure is less than budget by $84,000. Staff
costs are over budget by $71,000 due to costs being allocated differently than
expected. Unbudgeted COVID-19 response costs of $59,000 have been incurred.
Water reticulation reactive maintenance costs are under budget by $61,000. Insurance
costs are under budget by $50,000 and electricity costs are over budget by
$50,000.
10.8 Recycling
expenditure is greater than budget by $89,000. Kerbside
contract costs are $216,000 under budget. Unbudgeted fibre subsidy costs of $232,000
have been paid.
11. Commentary
on Capital Projects
11.1 All
capital projects with a budget greater than $250,000 in this financial year or
have an overall project budget of over 1M across the life of the project have a
project sheet in Attachment 1 of this report. Officers note that the project
sheets have changed as a result of the Capital Project team now utilising a new
project management tool called Project Online. The reports are produced
directly from this tool.
11.2 Orphanage
Stream bunding between Saxton Road East and Suffolk Road, (a flood mitigation
project following the extreme 2013 rainfall event), has been re-phased into
2020/21 and 2021/22. It is expected the project will be underway in
October/November 2020.
11.3 Seafield
Terrace Road Reinstatement has been delayed due to complexities with the
resource consent, however construction is now scheduled to begin in 2020/21.
11.4 The
Gracefield Sewer Diversion project is tracking one year ahead of programme with
construction now anticipated to be completed in late 2020, ahead of the
original programme of June 2022. Work is expected to commence approximately
October 2020.
11.5 The
odour control measures at the Neale Park Pump Station are now complete.
11.6 The
budget for Saxton Creek Upgrade stage 4 (Main Road Stoke to Sea) in 2020/21
allows for the finalisation of landowner agreements, detail design and resource
consents, with construction planned for 2021/22 onwards. As Council is aware,
an application for funding of stage 4 Saxton Creek upgrade project was made to
the COVID Response and Recovery Fund (CRRF). Council was advised on 24 July
2020 that it had been successful in being awarded $7.5M. The project must have
a shovel in the ground by the end of May 2021.
11.7 The
Tahunanui Cycleway Project Stage 2 continues to progress ahead of schedule even
with the COVID-19 implications.
11.8 Footpath
work was extensive during the 2019/20 year with 706 lineal meters renewed and
426 lineal meters added to the network. Work carried out this year has included
improvement to connections between the Railway Reserve and Vanguard Street,
Days Track, Kawai Street, Echodale Place, Main Road Stoke at Saxton Field,
Tipahi Street, Grove Street, Songer Street path widening, Waimea Road at
Bishopdale and Annesbrook Drive in conjunction with cycle path and water main
work.
11.9 Resurfacing
work was completed with 15.1 lane lineal kilometres completed in chip seal and
1.2 lane lineal kilometres completed in asphalt in the 2019/20 year. The
2019/20 work included resurfacing the Trafalgar Street Bridge adding 30 years
to its expected life. The resealing program was interrupted during COVID-19 and
as a result not all lower priority streets were able to be completed. However,
officers and Council’s maintenance contractor worked to maximise the
opportunity provided by COVID-19 alert level 4 to carry out essential repairs
to the Main Road Stoke and Salisbury Road links which would have otherwise
caused major traffic disruption. The forward works programme for the 2020/21
year is being finalised and will be included in the next quarterly report.
11.10 Under
road maintenance and minor improvements, work was carried out on Arapiki Road
between Main Road Stoke and the Ridgeway. COVID-19 did result in some delays
and as a result the related work that will improve the crossing points for
pedestrians at the Ridgeway intersection has continued into the 2020/21 year.
In a separate project, following repeated crashes in the area, a 40m length of
guard rail on Waimea Road near Quarantine Road has been upgraded and
accompanied by streetlight improvements.
11.11 Electronic
ticketing. A great deal of planning, preparatory testing and education has been
required in the last year to culminate in the Bee Card launch on 3 August. Over
a number of years, since 2014, officers have worked closely with the current
NBus operator, the Regional Consortium, and Waka Kotahi (NZTA) to bring this
project on line. More recently this became a truly cross-council project with
teams from transport, finance, customer services, IT, libraries, people and
capability, and communications all involved in bringing the much anticipated
improvement to fruition.
11.12 Bus
shelters. In addition to the new shelters installed as part of the
Tahunanui/Annesbrook Drive cycle path, two new shelters were erected outside
Countdown on Main Road Stoke and another was repurposed to provide shelter for
inward bound bus patrons near the Black Cat store on Annesbrook Drive.
11.13 Parking
meter renewal. The city parking meters were replaced with new machines using
PaybyPlate technology and became operational on 29 June. Some budget has been
moved into the current year to enable ongoing education around new meter use
and to update the enforcement equipment used by Council contractors.
Eighty-eight new meters have been installed. Users can now pay for parking
using coins, direct debit or paywave or by use of a parking App. New meters
have been well received by retailers who have commented on the effect of
freeing up parking for customers. The one hour free parking remains in place
and can be used in 15 minute segments, but free parking is capped at one hour
free per license plate in a 24 hour period. At the time of report writing
early data from 3-23 July indicates a favourable change in behaviour of long
stay parkers. This data was collected during school holidays and while parking
wardens were carrying out a more educative role than an enforcement one.
Officers will have more recent data on parking patterns to speak to at the
meeting.
12. Provincial
Growth Fund Projects
12.1 Raised
Table at Waikawa and Beach Road – this project is well underway and being
built as part of the Tahunanui Pathways Project.
12.2 Maitai
path improvements – work on widening the footpath between Collingwood Street
and Bridge Street has commenced.
13. Status
Report Update
13.1 Sand
Bags
To inform a future
Infrastructure report, officers will investigate what policy and practice other
New Zealand Councils have in this area. Advice is being taken from Civil Defence.
In addition, messaging about sandbags in general for Council communication will
be improved (how they work, where to get them, how to install/dispose of).
13.2 Nelson
Tasman Joint Regional Landfill (NTRLBU)
The Committee has requested
further work on the matter regarding receiving material from Hazardous
Activities and Industries List sites (HAIL). This is on the NTRLBU General
Manager’s work programme and he is working towards gathering the
necessary information to present back to the NTRLBU Board and then back to the
Committee.
13.3 Hampden
Terrace/Waimea Road Intersection Closure
An officer report was to have
come to the Infrastructure Committee, within six months of the commencement of
the trial closure. Unfortunately at alert level 4 for COVID-19 all
traffic counts were suspended and data required for the monitoring report was
unavailable. Traffic counting has resumed and the report is planned to come to
the October Infrastructure committee. Updates on the project have been provided
on Shape Nelson for the purposes of gathering ongoing feedback.
14. Commentary
on operational projects
14.1 There
is a detailed status report for one operational project (Inflow and
Infiltration) included in the attachments. This project has been selected
for quarterly reporting as it has been assessed to be of particular interest to
the Committee.
14.2 These
operational projects are assessed on the same factors – quality, time and
budget and noted as being on track, with some issues/risks or with major
issues/risks. These project updates are appended in Attachment 1.
14.3 The
Annual Plan has approved an organic food waste trial for this financial year
using budget from the Climate change reserve. Officers have completed
procurement and Community Compost will undertake the work which is expected to
commence in October 2020.
14.4 Waste
minimisation. A range of waste minimisation activities were undertaken in
2019/20, including continuing the promotion of home composting, promoting reuse
through activities such as Secondhand Sunday, and initiating campaigns focusing
on reducing single-use item such as the Cup Bond Subsidy programme. Many
of these activities have been delivered in partnership with Tasman District
Council, and work is now underway on a more comprehensive programme for
2020/21, including a new branding campaign. It should be noted that the
COVID-19 shut down required some activities to be suspended but this period did
provide an opportunity to investigate and develop resources for deconstruction
versus demolition/building waste.
14.5 Recycling
collection changes commenced on 1 July and a comprehensive communications plan
led up to that cessation of collection plastic types 3, 4, 6 and 7. It is too
soon to report on contamination rates but contractors have not rejected more
recycling bins, nor has council received complaints regarding the change, both
positive signs of the success of the communication strategy.
14.6 The
Kawai Street Innovative Streets project engagement was delayed due to COVID-19
but a community BBQ has since been held and ideas and feedback continue to be
gathered to inform the detailed business case and planning. The implementation
phase of the project will depend on funding and an application has been
submitted to the second round of Waka Kotahi NZTA’s Innovative Streets
for People fund which attracts a 90% subsidy. At the time of writing this
report the outcome of the funding round was unknown and officers will report
any update at the meeting.
14.7 Proposed
changes to the speed limit bylaw have been out for public consultation during
July and August. Hearings are scheduled for 9 September and a deliberations
report is scheduled to come to this committee on 30 September.
14.8 On
13 July 2020 NZTA announced any fare revenue shortfall and direct operating
cost increases for public transport services, as a result of the COVID-19
disruptions between July and December 2020, would be 100% funded. This 100%
subsidy will be conditional on councils contributing at least their planned
2020/21 local share into public transport services. It will be reviewed for the
following six months (January 2020 to June 2021) at a later date. In
Nelson/Tasman the Nbus remained fare free until electronic ticketing (Bee Card)
came on stream on 3 August. This forgone revenue will also be met by NZTA.
Patronage patterns have been encouraging since Alert level 1 was introduced and
whilst fares were free levels are sitting at 93% of last year’s
patronage.
14.9 Total
Mobility continued to be available throughout all alert levels. Usage patterns
over the last few months show the clear impact of COVID-19 on trips made under
various alert levels and the increased subsidy made available by Waka Kotahi
throughout. On 1 July the scheme returned to normal.
Workshops
14.10 A
number of workshops have been held since February to inform the Draft Transport
Activity Management plan. These include workshops relating to Active Transport,
Speed Management, and Maintenance and Renewals. In addition a workshop was held
with elected members to discuss on what any future Parking Strategy should
consider. The intention is to tender the work later in the year.
14.11 A
workshop was held on 19 March to inform content of the Council’s
submission to Waka Kotahi regarding collection of rule changes known as the
Accessible Streets Regulatory Package. These rules are designed to improve
safety for footpath users, encourage active modes of transport, and support the
creation of more liveable and vibrant towns and cities. At the time of report
writing the timeframe for central government decisions regarding the package
and any potential implementation of rule changes is uncertain but is likely to
be after the General Election in September.
14.12 A
workshop was held with elected members in early July to discuss the development
of a Road Encroachment Policy to refresh the existing Road Occupation Policy
(2006).
14.13 A
workshop was held with elected members to discuss the proposed changes to the
water supply by-law. Officers are planning to present the draft water supply
by-law to the Committee by the end of the calendar year, prior to going out for
public consultation.
15. Other
notable achievements, issues or matters of interest
15.1 Risks
15.1.1 The
biggest risks through the last two quarters has been the effect of COVID-19,
and the resulting alert level impacts.
15.1.2 Implications
have been additional claims being lodged for onsite work, these include,
shutting down and opening up sites and suspension of contracts through alert
level 4. Ongoing risks are productivity loss, and potential moving between
alert levels, extending construction into the winter months, along with the
unknown impact on new work market pricing.
15.1.3 Risks
to the successful completion of other projects includes land negotiations, resource
consents and Cultural Impact Assessments.
15.2 Lindavia
Intermedia in the Maitai Dam. Council officers recently found a low-density
population of non-toxic Lindavia in the Maitai Dam. Officers are unable to
ascertain how this algae entered the Maitai Dam. Lindavia is a non-toxic
nuisance algae. It will not affect the quality of the Council’s drinking
water supply, but does have the potential, if it blooms, to affect the day to
day operations of the water treatment plant (increase in operational costs).
Officers are confident at this stage that it will have minimal impact on the
water treatment plant infrastructure and that it will have no effect on the
Council’s ability to continue to supply safe potable water to the city.
Council officers continue to investigate this issue and have a monitoring
programme in place to monitor for changes.
16. Key
Performance Measures
16.1 As
part of the development of the Long Term Plan 2018-28 (LTP) Council approved
levels of service, performance measures and targets for each activity.
There are 35 performance measures that fall under the Infrastructure
Committee. The final results for each performance measure will be
reported on through the Annual Report.
· On track
· Not on track
· Achieved
· Not achieved
16.2 Attachment 2 lists all performance measures
within the Infrastructure Committee delegations, their status and commentary
for the quarter.
16.3 Overall 28 out of the 35 performance measures
can be confirmed as being achieved for the end of the financial year.
16.4 Twenty three out of 25 utilities performance
measures can be confirmed as being achieved for the end of the financial year.
Two performance measure relating to water reliability have not yet been
measured as this requires the latest round of residential water meter readings,
which was delayed due to COVID-19 and is currently being processed.
16.5 Three of the seven transport measures were
achieved, one not measured due to COVID-19 lockdown and three not achieved.
16.5.1 The road safety measure for transport was not
achieved. There were two fatal crashes and 17 crash events resulting is serious
injury on the local road network in the 2019/20 year. The number of crash
events exceeds the 2018/19 year total by 1 so the reduced target has not been
met.
16.5.2 The walking and cycling measure for transport as
measured by the Nelson residents’ survey was not achieved. Sixteen
percent of respondents indicated they journeyed to work by walking or cycling
which is short of the 20% target. More encouraging is the census survey result
which shows the number of Nelson students cycling or walking to education
facilities exceeds national percentages with a combined total of 37.2% locally
compared to 24.1% nationally.
16.5.3 The Nbus patronage growth measure was not
achieved due to the COVID-19 lockdown.
16.5.4 The footpath quality surface measure was not
measured due to COVID-19 lockdown, preventing the surveying being carried out.
Both the 2017/18 and 2018/19 surveys however demonstrated that Council achieved
this performance measure and a continual programme of footpath improvement work
has been carried out since.
16.6 Two of the three solid waste measures were
achieved relating to e-waste and composting. One measure was not achieved
relating to volumes of waste to landfill. At year end the total waste to
landfill was 2% down on the 69,000 tonnes last year, however there was a
significant drop in April due to COVID-19 which has skewed the overall result.
Tracking indicates that without COVID-19 the overall result would have seen an
increase of waste to landfill of 6%.
16.7 The
review of performance for the final quarter for the Infrastructure Committee is
included in this report, with project reports and performance measure updates
attached, please note that the reports are presented in a new format.
17. Options
17.1 The
Committee has two decisions to consider.
17.2 With
respect to the additional contractual implications from the COVID-19 lockdown
– to either approve additional funding or not approve additional funding.
Officers support Option 1.
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Option 1: Approve additional
funding
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Advantages
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· Overspend
as a result of COVID-19 is covered
· Contractually
robust
· Builds
on already solid contractor relationships
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Risks and Disadvantages
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· None
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Option
2: Not approve additional funding
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Advantages
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· None
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Risks and Disadvantages
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· Reputational
risk with contractors
· Contractual
disputes
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17.3 With
respect to bringing budget forward to this financial year – either
approve or not approve this. Officers support Option1.
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Option 1: Approve bringing
budgets forward
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Advantages
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· Projects
can progress earlier than expected in this financial year
· Key to
stimulating local economy
· Shows
leadership in difficult economic times
· Builds
on existing Council/contractor relationships
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Risks and Disadvantages
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· None
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Option
2: Not approve bringing budgets forward
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Advantages
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· Programme
stays as is
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Risks and Disadvantages
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· Economic
stimulus slowed down
· Reputational
risk with contractors
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Author: Lois
Plum, Manager Capital Projects
Attachments
Attachment 1: A2432783 - Key page
for new Quarterly one page reports ⇩
Attachment 2: A2428866
- Infrastructure Quarter 4 one page reports ⇩
Attachment 3: A2430042
- Infrastructure Key Performance Measures ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The construction projects are all part of the
current LTP and 2020/21 Annual plan, meeting the requirements of fit with
purpose of Local Government.
The projects meet all the well-being’s in the
areas of environmental, economic and social.
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2. Consistency
with Community Outcomes and Council Policy
The projects relating to COVID-19 impacts are all
part of the Long Term Plan, and Annual plan and are in the construction
phase. The Hardy Street Construction project is also part of the Long Term
Plan and the 2020/21 Annual plan, with a construction start date of
approximately February 2021.
The Beach Road facility will assist in stimulating
the economy a key focus of this Council.
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3. Risk
The request for COVID-19 related funding will cover
the additional costs associated with meeting the required contractual terms
as set during Alert level 4 and 3. If funding is not approved Council will be
at risk of contractual challenge.
If the request for additional funding for the Hardy
Street Project is not approved, the project will be shelved until funding becomes
available – impacting the service levels.
The request for additional funding for the Beach
Road Storage facility is to allow an early contract start in early September.
The Beach Road storage facility will be pushed into 2021/22 if funding is not
secured.
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4. Financial
impact
The additional expenditure of projects on site were
as a direct result of the COVID19 pandemic and lock down.
The other requests for funding are as a result of
officers been able to bring work forward, which will stimulate the economy.
These projects are already either in the current LTP, Annual Plan and future
LTP.
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5. Degree
of significance and level of engagement
Engagement was undertaken with the Contractors to
ensure a fair and reasonable outcome could be achieved on all contractual
matters.
Engagement for Hardy Street works has been completed
with all local retailers and affected parties, which includes the best time
for construction, to minimise impact on retail.
Engagement for Beach Road facility has been
completed and extensive consultation has taken place.
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6. Climate
Impact
Funding requests are associated with existing
projects that were designed and approved previously.
The Beach road facility is designed for overflow
storage to reduce potential spills into the estuary, along with taking into
account additional rainfall events as a result of climate change.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report.
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8. Delegations
The Infrastructure Committee has the following
delegation:
Areas of Responsibility:
· Transport network, including, roading network and
associated structures, walkways, cycleways and shared pathways, footpaths and
road reserve, street lighting, traffic management control and parking.
· Water
· Wastewater, including Bell Island Wastewater
Treatment Plant
· Stormwater and Flood Protection
Delegations:
The committee has all of the responsibilities,
powers, functions and duties of Council in relation to governance matters
within its areas of responsibility, except where they have been retained by
Council, or have been referred to other committees, subcommittees or
subordinate decision-making bodies.
Powers to Recommend:
Unbudgeted expenditure relating to the areas of
responsibility, not included in the Long Term Plan or Annual Plan
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