Notice of the ordinary meeting of the
Infrastructure Committee
Kōmiti Hanganga
Agenda
Rārangi take
Chair Cr Brian McGurk
Deputy Chair Cr Rohan O’Neill-Stevens
Members Her Worship the Mayor Rachel Reese
Cr Yvonne Bowater
Cr
Trudie Brand
Cr
Mel Courtney
Cr
Kate Fulton
Cr
Judene Edgar
Cr Matt Lawrey
Cr Gaile Noonan
Cr
Pete Rainey
Cr
Rachel Sanson
Cr
Tim Skinner
Pat
Dougherty
Chief
Executive
Quorum: 7
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Infrastructure
Committee
Areas of
Responsibility:
· Bylaws, within the areas of
responsibility
· Transport network, including, roading
network and associated structures, walkways, cycleways and shared pathways,
footpaths and road reserve, street lighting, traffic management control and
parking.
· Water
· Wastewater, including Bell Island
Wastewater Treatment Plant
· Stormwater and Flood Protection
· Solid Waste management, including
transfer stations and waste minimisation
· Regional Landfill
· Recycling
Delegations:
The committee has all of the
responsibilities, powers, functions and duties of Council in relation to
governance matters within its areas of responsibility, except where they have
been retained by Council, or have been referred to other committees,
subcommittees or subordinate decision-making bodies.
The exercise of Council’s
responsibilities, powers, functions and duties in relation to governance
matters includes (but is not limited to):
· Monitoring Council’s performance
for the committee’s areas of responsibility, including legislative
responsibilities and compliance requirements
· Developing, approving, monitoring and
reviewing policies and plans, including activity management plans and the
Infrastructure Strategy
· Reviewing and determining whether a
bylaw or amendment, revocation or replacement of a bylaw is appropriate
· Undertaking community engagement,
including all steps relating to Special Consultative Procedures or other formal
consultation processes
· Approving submissions to external
bodies or organisations, and on legislation and regulatory proposals
· Hear, consider and decide all
applications for road stopping
Powers to
Recommend to Council:
In the following situations the
committee may consider matters within the areas of responsibility but make
recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of
the Delegations Register):
· Matters that, under the Local
Government Act 2002, the operation of law or other legislation, Council is
unable to delegate
· The purchase or disposal of land or
property relating to the areas of responsibility, other than in accordance with
the Long Term Plan or Annual Plan
· Unbudgeted expenditure relating to the
areas of responsibility, not included in the Long Term Plan or Annual Plan
· Decisions regarding significant assets
Infrastructure Committee
2
June 2020
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 7 May
2020 6 - 12
Document number M9841
Recommendation
|
That the Infrastructure Committee
1. Confirms the minutes of the meeting
of the Infrastructure Committee, held on 7 May 2020, as a true and correct
record.
|
6. Chairperson's Report 13
Document number R17032
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report Chairperson's Report (R17032).
|
7. COVID-19
Implications for Infrastructure 14 - 18
Document number R17024
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report COVID-19 Implications for Infrastructure (R17024).
|
8. Nelson Tasman
Regional Landfill Business Unit 2020/21 Business Plan 19 - 39
Document number R13697
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report Nelson Tasman Regional Landfill Business Unit 2020/21 Business
Plan (R13697) and its
attachment (A2375131); and
2. Receives the Nelson Tasman
Regional Landfill Business Unit 2020/21 Business Plan (A2375131).
|
COnfidential Business
9. Exclusion of the Public
Recommendation
That the Infrastructure
Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Infrastructure Committee Meeting - Public Excluded
Minutes - 7 May 2020
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
Infrastructure Committee Minutes - 7
May 2020
Present: Councillor
B McGurk (Chairperson), Her Worship the Mayor
R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar,
K Fulton, M Lawrey, R O'Neill-Stevens, G Noonan, P Rainey,
R Sanson and T Skinner
In
Attendance: Chief Executive (P Dougherty), Group Manager
Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison),
Governance Adviser (E-J Ruthven), and Governance Support
(K McLean)
Apologies : Nil
Karakia Timatanga
Councillor McGurk gave a karakia
timatanga.
1. Apologies
There were no apologies.
Attendance: Councillor Rainey left the meeting
at 10.03a.m.
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 20
February 2020
Document number M6710, agenda
pages 7 - 13 refer.
|
Resolved IC/2020/012
|
|
|
That the Infrastructure
Committee
1. Confirms the minutes of the meeting
of the Infrastructure Committee, held on 20 February 2020, as a true and
correct record.
|
|
Edgar/O'Neill-Stevens Carried
|
6. Chairperson’s
Report
Document number R14838, agenda
pages 14 - 16 refer.
Councillor McGurk presented his
report.
Chief Executive, Pat Dougherty,
and Group Manager Infrastructure, Alec Louverdis, answered questions regarding
the streamlining of Procurement Policy processes to assist in the economic
recovery following the Covid-19 shutdown, the timeframe for these changes, and
how this linked to the upcoming review of the Procurement Policy.
Attendance: Councillor
Rainey returned to the meeting at 10.19a.m.
Councillor Courtney, seconded by
Councillor Fulton moved:
That the Infrastructure Committee
1. Receives
the report Chairpersons Report (R14838);
and
2. Endorses the streamlined procurement
process essential to the economic recovery of Nelson.
Mr Louverdis answered questions
regarding kerbside recycling collection volumes, when the Materials Recovery
Facility might become operational again, and communication regarding
Council’s decision to cease collecting plastics 3, 4, 6 and 7 from 1 July
2020.
Mr Dougherty answered further
questions regarding the streamlined Procurement Policy processes, and how they
related to non-traditional subcontractors such as social enterprises. A
question was raised with respect to the food waste trial.
A point of order was raised that,
in accordance with Standing Order 24.2(c), discussion of the food waste trial
was an item not before the meeting. The point of order was upheld.
|
Councillor Edgar, seconded by Councillor Noonan moved an
amendment to the second clause of the motion:
2. Notes
the streamlined procurement process essential to the economic recovery of
Nelson.
The amendment was put and became the substantive motion.
|
|
Resolved IC/2020/013
|
|
|
That the
Infrastructure Committee
1. Notes
the streamlined procurement process essential to the economic recovery of
Nelson.
|
|
Edgar/Noonan Carried
|
|
Resolved IC/2020/014
|
|
|
That
the Infrastructure Committee
1. Receives
the report Chairpersons Report (R14838);
and
2. Notes the streamlined
procurement process essential to the economic recovery of Nelson
|
|
Courtney/Fulton Carried
|
Attendance: The meeting was
adjourned from 10.48a.m. to 10.55a.m.
7. COVID-19
Implications on Infrastructure
Document number R16991, agenda
pages 17 - 20 refer.
Manager Capital Projects, Lois
Plum, presented the report.
Manager Transport and Solid
Waste, Marg Parfitt, answered questions regarding the provision and use of
public transport during Covid-19 alert levels 4 and 3, levels of glass
recycling and single plastic use, support for food businesses to choose
compostable takeaway containers and cups, and eftpos machine facilities at the
transfer station.
Ms Plum answered additional
questions regarding taking on additional project managers to manage the
upcoming workload
Committee members acknowledged
the work of officers and noted their appreciation for the smooth continuity of
essential services during alert levels 4 and 3.
|
Resolved IC/2020/015
|
|
|
That
the Infrastructure Committee
1. Receives
the report COVID-19 Implications on Infrastructure (R16991); and
2. Notes the challenges facing
the Infrastructure Group as a result of the COVID-19 shut-down including the
risk of delivery and increased costs.
|
|
O'Neill-Stevens/Edgar Carried
|
8. Accessible Streets
Regulatory Package 2020: Submission to the Ministry of Transport
Document number R16939, agenda
pages 21 - 40 refer.
Manager Solid Waste and
Transport, Marg Parfitt, presented the report. She answered questions
regarding central Government investment in cycle lanes, footpath size and
accessibility issues, cyclist use of footpaths and designating particular areas
for pedestrians only.
Councillor Bowater left the
meeting at 11.37a.m. due to internet connectivity issues.
|
Resolved IC/2020/016
|
|
|
That
the Infrastructure Committee
1. Receives
the report Accessible Streets Regulatory Package 2020: Submission to the
Ministry of Transport (R16939)
and its attachment (A2365818); and
2. Approves retrospectively the
Nelson City Council’s submission to the Ministry of Transport
(A2365818) attached to Report R16939)
|
|
Noonan/Sanson Carried
|
|
A division was called:
|
For
Cr McGurk (Chairperson)
Her Worship the Mayor
Cr Brand
Cr Courtney
Cr Edgar
Cr Fulton
Cr Lawrey
Cr O'Neill-Stevens
Cr Noonan
Cr Rainey
Cr Sanson
|
Against
Cr Skinner
|
Absent
Cr Bowater
|
The motion was carried 11 - 1.
|
9. Infrastructure Fees
and Charges 2020-2021
Document number R13674, agenda
pages 41 - 46 refer.
Manager Solid Waste and
Transport, Marg Parfitt, presented the report.
Councillor Bowater returned to
the meeting at 11.44a.m.
Group Manager Infrastructure,
Alec Louverdis, and Chief Executive, Pat Dougherty, answered questions
regarding the 5% increase in landfill fees proposed through the Annual Plan
2020/21 and how this interacted with the proposed 8% increase in Solid Waste
charges at the Pascoe Street Transfer Station.
Councillor Edgar, seconded by
Councillor O’Neill-Stevens, moved:
That the Infrastructure Committee
1. Receives
the report Infrastructure Fees and Charges 2020-2021 (R13674) and its attachment (A2325209);
and
2. Notes that the Consumer Price Index will
be applied to all Utilities and Roading charges effective 1 July 2020; and
3. Approves an 8% increase to Solid Waste
charges at the Pascoe Street transfer station as reflected in Attachment
A2325209 of Report R13674, effective 1 July 2020, subject to confirmation
through the Annual Plan 2020/21.
Mr Louverdis answered questions
regarding the standard timing and consultation practices regarding increased
fees and charges considered annually, and how this had been affected this year
due to Covid-19.
Ms Parfitt answered further
questions regarding costs and practices in relation to the disposal of tyres,
and confirmed that fees and charges were set at a level to recover costs.
Committee members discussed the
motion and views for and against were expressed.
|
Resolved IC/2020/017
|
|
|
That
the Infrastructure Committee
1. Receives
the report Infrastructure Fees and Charges 2020-2021 (R13674) and its attachment (A2325209);
and
2. Notes that the Consumer Price Index
will be applied to all Utilities and Roading charges effective 1 July 2020;
and
3. Approves an 8% increase to
Solid Waste charges at the Pascoe Street transfer station as reflected in
Attachment A2325209 of Report R13674, effective 1 July 2020, subject to
confirmation through the Annual Plan 2020/21.
|
|
Edgar/O'Neill-Stevens Carried
|
|
Attendance: The meeting was adjourned from 12.20p.m.
until 1.02p.m., during which time Her Worship the Mayor left the meeting.
|
10. Exclusion
of the Public
|
Resolved IC/2020/018
|
|
|
That the Infrastructure Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Bowater/Brand Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Nelmac - Utilities Maintenance and Operations
Contract
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
|
2
|
Wastney Terrace Stormwater Upgrade - Property
Negotiations
Involves land easement negotiations
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
The meeting went into confidential session at 1.04p.m.
and resumed in public session at 2.23p.m.
Karakia Timatanga
Councillor McGurk gave a karakia whakamutunga.
There being no further business the meeting ended at 2.24p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairperson's
Report
|
|
Infrastructure Committee
2 June 2020
|
REPORT R17032
Chairperson's
Report
1. Chairs
foreword
1.1 My
Chair’s report provides an update on external funding received by this
Council for projects and how this work will benefit the region.
2. Recommendation
|
That the Infrastructure Committee
1. Receives
the report Chairperson's Report (R17032).
|
3. Provincial
Growth Fund
3.1 As
noted in the officer report as part of this agenda, we have been successful in
receiving Provincial Growth Funding for several projects in Nelson. These
projects are crucial to the economic recovery of the region and officers are working
at making these a reality.
3.2 The
benefits to our community are however more than just economic. In the case of
the Maitai footpath widening for example, the project will also provide much
needed social and safety benefits to all users of the path.
3.3 One
of the key criteria of the funding is that the work needs to commence with
urgency and what this means is that all projects will need to be fast tracked
to achieve the full benefits.
3.4 I’m
hoping that the committee will share my delight in us receiving funding for
these projects and support officers in making them a reality.
Author: Brian
McGurk, Chairperson
Attachments
Nil
Item 7: COVID-19
Implications for Infrastructure
|
|
Infrastructure Committee
2 June 2020
|
REPORT R17024
COVID-19
Implications for Infrastructure
1. Purpose
of Report
1.1 To
advise the Committee on the effects the COVID-19 lockdown has had on the
Infrastructure Group
2. Recommendation
|
That the Infrastructure Committee
1. Receives
the report COVID-19 Implications for Infrastructure (R17024).
|
3. Background
3.1 The
COVID-19 lockdown and moving into different alert levels has slowed
Council’s capital delivery programme affecting projects to varying
degrees.
3.2 The
anticipated original expenditure for Capital Projects delivery of $23.9 million
to the end of June will not be achieved. Work recommenced on construction sites
on 27 April and the updated expected forecast spend is $20.2 million.
3.3 The
implication of the lockdown and changing alert levels will result in a
carry-over of around $2.9m putting the capital projects expected spend for
2020/21 at around $31.1m. This is in addition to any carry forward included in
the draft Annual Plan. It is also noted that further changes to 2020/21 figure
will have been included in the Annual Plan documentation post completion of
this report (R17024).
3.4 The
“back-to-work” protocols have resulted in some slowing of onsite
work, however the crews are learning new ways of achieving outcomes.
3.5 Council
continues to process several time extension claims for additional costs from
contractors as a result of COVID-19 shut-down.
4. Provincial
Growth Fund
4.1 Council’s
application to the Provisional Growth Fund (PGF), which included around 85
separate projects, has been successful with funding for five roading projects
secured as shown below.
|
Project
|
Estimated
Total Cost (plus GST)
|
|
NCC Beach Road Raised Table
|
$180,000
|
|
Bullivant road cycleway
|
$100,000
|
|
Planting & Tracks Eves Valley
|
$100,000
|
|
Maitai pathway improvement (Collingwood to Bridge)
|
$600,000
|
|
York road resurfacing
|
$250,000
|
|
Total
|
$1,230,000
|
4.2 NCC
as administering authority for the NRSBU and Regional Landfill Business Units,
co-ordinated applications for these resulting in the success of three projects
– two for the Regional Landfill and one for the NRSBU.
4.3 An
internal management group has been set up to ensure the success of these
projects. Project managers have been assigned to each project and discussions
with MBIE staff have taken place.
4.4 Conditions
of funding include providing MBIE with regular monthly progress updates and
commencement of works within two months of COVID-19 Alert Level 3 being lifted
– i.e. two months from 14 May 2020.
4.5 The Maitai path improvement project will be fast tracked
and is focused on the section between Collingwood and Bridge Street, taking the
path from 1.4m to between 3 and 3.5m in width, ensuring a safe width for all
users.
5. Discussion
Public transport
5.1 Public
transport on Nbus continued throughout levels 4 and 3 on a timetable based on
Saturday services. Patronage was down by approximately 90% throughout this
time. The full timetable service resumed on Thursday 14 May, with the exception
of the Late Late bus which will not recommence until hotel bars and nightclubs
resume operation.
5.2 Service
operators and Council continue to follow national guidance regarding extra
cleaning, contact tracing, physical distancing on buses, and avoiding driver
customer interaction by making the service free of charge. Discussions are held
with Waka Kotahi NZ Transport Agency (NZTA) on a regular basis and at this
stage officers are cautiously optimistic that fares will remain free until 30
June. Officers have requested free travel is extended until 4 August for Nelson
to coincide with the confirmed date for electronic ticketing going live
locally. When the electronic ticketing goes live NZTA has a strong expectation
that fares will be recovered as they can be in a contactless manner with no
driver interaction i.e. using tag on/tag off.
5.3 Officers
are monitoring bus patronage under Alert Level 2. Capacity on buses is limited
due to the physical distancing requirements. If there is a need to provide
extra services at peak times on Nbus routes, the cost is approximately $2,000
per bus per week. At the time of writing this report the exact number of buses
required is uncertain. NZTA has signalled it would provide additional funding
until June 30 to meet demand.
Total Mobility
5.4 Reduced
fares on Total Mobility services will continue to be available until 30 June
2020 (irrespective of New Zealand’s COVID-19 Alert Level), after which
time normal fare payment processes will resume.
Transport and roading matters
5.5 The
Trafalgar Street/Halifax Street traffic signals will be changed to a full-time
Barnes Dance crossing from late June. The
Barnes Dance crossing will allow pedestrians to cross both perpendicularly and
diagonally across the intersection to improve pedestrian levels of service and
reduce waiting times. This intersection change was proposed as part of the
response to COVID-19 and is being trialled before consideration for other
intersections. An education campaign about the changes is planned. With
the exception of the Waimea Road crossing at Hampden Street School and the NZTA
controlled signals at Tahunanui all other pedestrian phases at Nelson traffic
signals remain automated to reduce COVID-19 infection risk.
5.6 The
transport team has been working closely with officers in the City Development
team on potential changes to the City Centre streets post COVID-19. That
project has been discussed at Council in a separate report. In addition Council
has submitted a funding application to NZTA in relation to the early investigative
and engagement work that commenced in Kawai Street. Funding decisions will be
made the first week in June.
5.7 A
workshop was held with councillors on 12 May to provide guidance on the scope
of Parking Strategy development, pending approval of the draft Annual Plan.
5.8 The
combined Nelson/Tasman public transport review work continues and is being
workshopped through the Regional Transport Committees.
Waste minimisation
5.9 A
number of activities were put on hold during the COVID-19 lock down, however,
this hiatus did provide an opportunity to look at a new work programme
investigating deconstruction versus demolition for building waste for future
engagement with the building sector, with a project initiated to support this
for the Mediterranean Warehouse. During Level 2 work is underway to develop and
finalise the work programme for 2020/21.
Recycling, landfill and
transfer station
5.10 The
Material Recycling Facility (MRF) was closed for level 4 and 3. During this
time collected recycling in the yellow lidded bins was landfilled. As of 18 May
the MRF was again opened and all kerbside recycling collections will be sorted
as per usual. The public drop off for recycling was also opened on 18 May.
5.11 Throughout
level 4 and 3 glass has been collected and sent to Auckland for sorting and
recycling. Total weight collected is similar to normal.
5.12 The
Pascoe Street transfer station, public recycling drop off and reuse shop were
all re-opened on 18 May.
5.13 The
Joint Regional landfill has been open through all levels.
Utilities
5.14 As
previously reported, the services managed within the Utilities Business Unit
were an essential service and have continued to operate throughout COVID-19.
Business as usual has returned for managing these services under level 3 and 2.
Activity Management Plans
5.15 It
is unclear at this stage what impact COVID-19 will have on the development and
delivery of the 2021–31 Activity Management Plans (AMPs), particularly
with Council priorities, growth projections and financial affordability.
Officers will provide an update on this at the next Infrastructure Committee
meeting in July.
Capital Projects
5.16 Capital
Project Delivery – an update of major projects is provided below.
· Tahunanui Cycle
Path, Annesbrook watermain, Saxton Creek stage 3, St Vincent Street sewer,
Poormans stream culvert and the Railway Reserve cycle underpass work are all
back on site.
· A risk to the
successful completion of these works will be delays from weather as we move
into the winter months.
· Public
consultation has continued and been managed via mail-drops, and Shape Nelson.
· The streamlined
procurement process has allowed early conversations with contractors, allowing
open discussions on risk, timing and constructability. Officers are also
looking at flexibility around timelines so the contractors can better plan
their work programmes.
· Anzac to Maitai
shared path work will start construction following the completion of the
Tahunanui Cycle path work as it is the same crew doing this project –
approximately September 2020.
· Officers are
expecting the Beach Road Storage Facility August 2020 Gracefield diversion and
Awatea Pump Station approximately October 2020.
Author: Lois
Plum, Manager Capital Projects
Attachments
Nil
Item 8: Nelson Tasman
Regional Landfill Business Unit 2020/21 Business Plan
|
|
Infrastructure Committee
2 June 2020
|
REPORT R13697
Nelson
Tasman Regional Landfill Business Unit 2020/21 Business Plan
1. Purpose
of Report
1.1 To
receive the Draft 2020/21 Nelson Tasman Regional Landfill Business Unit
(NTRLBU) Business Plan (Business Plan).
2. Recommendation
|
That the Infrastructure Committee
1. Receives
the report Nelson Tasman Regional Landfill Business Unit 2020/21 Business
Plan (R13697) and its
attachment (A2375131); and
2. Receives the Nelson Tasman Regional
Landfill Business Unit 2020/21 Business Plan (A2375131).
|
3. Background
3.1 The
NTRLBU was established by the Nelson City Council (NCC) and Tasman District
Council (TDC) in April 2017 and became operational from 1 July 2017.
3.2 The
approved Terms of Reference (TOR) require that the Draft Business Plan be
presented annually to each Council by 31 October each year and allow for each
Council to provide feedback on the draft Business Plan.
3.3 The
Draft 2020/21 Business Plan was prepared by the NTRLBU Acting General Manager
and was presented to the Board who resolved on 13 September 2019, as follows:
|
Moved Cr Maling/Cr
Walker
RLBU19-09-2
That the Nelson-Tasman Regional Landfill
Business Unit:
2. receives
and approves the Draft Business Plan 2020/21 and the proposed landfill
charges for 2020/2021 subject to minor changes approved by the Chairman; and
3. recommends
the Draft Business Plan 2020/21 be presented to the Tasman District Council and
Nelson City Council for their feedback.
CARRIED
|
3.4 The
NTRLBU can only formally adopt the Draft Business Plan after receiving and
considering comment from the two Councils and is then required to present the
final Business Plan to the Councils by 31 May for inclusion in each
Council’s draft Annual Plan.
3.5 The
Infrastructure Committee considered the Draft Business Plan on the 21 November
2019 and provided feedback to the Acting General Manager. That feedback
required:
3.5.1 more
details of the studies required for the Long Term Capital Programmes; and
3.5.2 a
timeline of when the Hazardous Activities and Industries List review would be
undertaken.
3.6 The
Committee resolved:
Resolved IC/2019/001
“Receives
the report Nelson Tasman Regional Landfill Business Unit 2020/21 Business Plan
(R11477) and its attachment (A2279731); and
Provides
comments back to the Nelson Tasman Regional Landfill Business Unit Acting
General Manager on the draft 2020/21 Business Plan (A2279731)”.
3.7 The
General Manager considered that feedback, amended the Business Plan and
presented that to the NTRLBU Board on the 1 May 2020, where they resolved as
follows:
Resolved RLBU/2020/002
That the Nelson Tasman
Regional Landfill Business Unit:
1. Receives
the report Nelson Tasman Nelson Tasman Regional Landfill Business Plan
2020-2021(RR16987) and its attachment (A2375357 and A2375131); and
2. Receives
and approves the Draft Business Plan 2020/21 (A2375131) subject to minor
changes approved by the Chairman; and
3. Recommends
the Draft Business Plan 2020/21 be presented to the Tasman District Council and
Nelson City Council.
4. Discussion
4.1 The
revised Draft Business Plan is appended as Attachment 1 and the newly appointed
General Manager will be present at the meeting to answer any questions.
Options
4.2 The
Committee has already consider the draft Business Plan and provided feedback to
both the Acting General Manager and General Manager, who has addressed that
feedback in the revised Business Plan and presented that back to the Board for
approval. The Board has subsequently approved the Business Plan.
4.3 All
that remains is for both Council’s to receive that the Business Plan in
line with the TOR.
5. Conclusion
5.1 The
NTRLBU Draft 2020/21 Business Plan has been approved by the NTRLBU Board and is
now presented to the two Councils.
Author: Alec
Louverdis, Group Manager Infrastructure
Attachments
Attachment 1: A2375131 - NTRLBU
Business Plan 2020-2021 ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The NTRLBU is a joint committee constituted pursuant
to the provisions of Schedule 7 to the Local Government Act 2002. A regional
landfill contributes to the four Local Government well-beings of social,
economic, environmental and cultural.
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2. Consistency
with Community Outcomes and Council Policy
The draft Business Plan is required under the TOR to
be received by Council and included in the 2020/21 Annual Plan.
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3. Risk
This report is of low risk as the Committee has
already considered the Business Plan and provided comment back to the Acting
General Manager. The risk of not receiving the Business Plan is that this
could delay the NTRLBU implementing their Business Plan for 2020/21.
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4. Financial
impact
The NTRLBU 2020/21 Business Plan signals an increase
in landfill fees and charges and this has been included in the 2020/21 Annual
Plan.
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5. Degree
of significance and level of engagement
The NTRLBU is a Joint Committee of the two Councils
and its activities are included in the Long Term Plans and Annual Plans of
each Council. Consultation is undertaken by both Councils in the
preparation and adoption of these plans.
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6. Climate
Impact
The draft Business Plan includes a long-term
objective on greenhouse gas emissions with the commitment to measure and
reduce greenhouse gas emissions from the landfill.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report, but iwi have representation on the Board.
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8. Delegations
The Infrastructure Committee has the following
delegations to consider the Nelson Tasman Regional Landfill Business Plan:
5.6.1 Relevant
Areas of responsibility:
• Regional
Landfill
5.6.2 Delegations:
The exercise of Council’s
responsibilities, powers, functions and duties in relation to governance
matters includes
• Developing,
approving, monitoring and reviewing policies and plans, including activity
management plans and the Infrastructure Strategy
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Item 8: Nelson Tasman Regional Landfill Business Unit 2020/21
Business Plan: Attachment 1
