Notice of the extraordinary meeting of the
Infrastructure Committee
Kōmiti Hanganga
Agenda
Rārangi take
Chair Cr Brian McGurk
Deputy Chair Cr Rohan O’Neill-Stevens
Members Her Worship the Mayor Rachel Reese
Cr Yvonne Bowater
Cr
Trudie Brand
Cr
Mel Courtney
Cr
Kate Fulton
Cr
Judene Edgar
Cr Matt Lawrey
Cr Gaile Noonan
Cr
Pete Rainey
Cr
Rachel Sanson
Cr
Tim Skinner
Pat
Dougherty
Chief
Executive
Quorum: 7
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Areas of
Responsibility:
· Bylaws, within the areas of
responsibility
· Transport network, including, roading
network and associated structures, walkways, cycleways and shared pathways,
footpaths and road reserve, street lighting, traffic management control and
parking.
· Water
· Wastewater, including Bell Island
Wastewater Treatment Plant
· Stormwater and Flood Protection
· Solid Waste management, including
transfer stations and waste minimisation
· Regional Landfill
· Recycling
Delegations:
The committee has all of the
responsibilities, powers, functions and duties of Council in relation to
governance matters within its areas of responsibility, except where they have
been retained by Council, or have been referred to other committees,
subcommittees or subordinate decision-making bodies.
The exercise of Council’s
responsibilities, powers, functions and duties in relation to governance
matters includes (but is not limited to):
· Monitoring Council’s performance
for the committee’s areas of responsibility, including legislative
responsibilities and compliance requirements
· Developing, approving, monitoring and
reviewing policies and plans, including activity management plans and the
Infrastructure Strategy
· Reviewing and determining whether a
bylaw or amendment, revocation or replacement of a bylaw is appropriate
· Undertaking community engagement,
including all steps relating to Special Consultative Procedures or other formal
consultation processes
· Approving submissions to external
bodies or organisations, and on legislation and regulatory proposals
· Hear, consider and decide all
applications for road stopping
Powers to
Recommend to Council:
In the following situations the
committee may consider matters within the areas of responsibility but make
recommendations to Council only (in accordance with sections 5.1.3 - 5.1.5 of
the Delegations Register):
· Matters that, under the Local
Government Act 2002, the operation of law or other legislation, Council is
unable to delegate
· The purchase or disposal of land or
property relating to the areas of responsibility, other than in accordance with
the Long Term Plan or Annual Plan
· Unbudgeted expenditure relating to the
areas of responsibility, not included in the Long Term Plan or Annual Plan
· Decisions regarding significant assets
Infrastructure Committee
7
May 2020
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 20
February 2020 7 - 13
Document number M6710
Recommendation
|
That the Infrastructure Committee
1. Confirms the minutes of the meeting
of the Infrastructure Committee, held on 20 February 2020, as a true and
correct record.
|
6. Chairpersons Report 14 - 16
Document number R14838
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report Chairpersons Report (R14838);
and
2. Endorses the streamlined
procurement process essential to the economic recovery of Nelson.
|
7. COVID-19
Implications on Infrastructure 17 - 20
Document number R16991
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report COVID-19 Implications on Infrastructure (R16991); and
2. Notes the challenges facing
the Infrastructure Group as a result of the COVID-19 shut-down including the
risk to delivery and increased costs.
|
8. Accessible Streets
Regulatory Package 2020: Submission to the Ministry of Transport 21 - 40
Document number R16939
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report Accessible Streets Regulatory Package 2020: Submission to the
Ministry of Transport (R16939)
and its attachment (A2365818); and
2. Approves retrospectively the
Nelson City Council’s submission to the Ministry of Transport (A2365818)
attached to Report R16939.
|
9. Infrastructure Fees
and Charges 2020-2021 41 - 46
Document number R13674
Recommendation
|
That
the Infrastructure Committee
1. Receives
the report Infrastructure Fees and Charges 2020-2021 (R13674) and its attachment (A2325209);
and
2. Notes that the Consumer Price Index
will be applied to all Utilities and Roading charges effective 1 July 2020;
and
3. Approves an 8% increase to
Solid Waste charges at the Pascoe Street transfer station as reflected in
Attachment A2325209 of Report R13674, effective 1 July 2020.
|
CONFIDENTIAL Business
10. Exclusion
of the Public
Recommendation
That the Infrastructure
Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in relation
to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Nelmac - Utilities Maintenance and Operations
Contract
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good reason
exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
2
|
Wastney Terrace Stormwater Upgrade - Property
Negotiations
Involves land easement negotiations
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
Infrastructure Committee Minutes - 20
February 2020
Present: Councillor
B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillor Y Bowater,
Councillor T Brand, Councillor M Courtney, Councillor J Edgar, Councillor K
Fulton, Councillor M Lawrey, Councillor R O'Neill-Stevens (Deputy Chairperson),
Councillor G Noonan, Councillor P Rainey, Councillor R Sanson and Councillor T Skinner
In
Attendance: Group Manager Infrastructure (A Louverdis) and
Governance Adviser (J Brandt)
Apology: Her Worship the Mayor R Reese for lateness and early
departure
1. Apologies
|
Resolved IC/2020/001
|
|
|
That the Infrastructure Committee
1. Receives
and accepts an apology from Her Worship the Mayor R Reese for lateness and
early departure.
|
|
Courtney/Lawrey Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
Councillor Rainey noted that he
had resigned from the Nelson Centre of Musical Arts as Trustee.
4. Public Forum
|
4.1 Nelsust - Default
Footpath Design
Attendance:
Her Worship the Mayor R Reese joined the meeting at 10.04a.m.
Peter
Olorenshaw gave a Powerpoint presentation (A2346716) showing different types
of footpath design which had cycle lanes and trees incorporated, woonerf
roads and setback corner design for safe street intersections. Mr Olorenshaw
requested that Council considers changing its default footpath design as part
of the envisaged modal shift.
|
|
Attachments
1 A2346716
- Powerpoint Nelsust
|
4. Confirmation of
Minutes
4.1 21
November 2019
Document number M4139, agenda
pages 6 - 13 refer.
|
Resolved IC/2020/002
|
|
|
That the Infrastructure
Committee
1. Confirms the minutes of the meeting
of the Infrastructure Committee, held on 21 November 2019, as a true and
correct record.
|
|
O'Neill-Stevens/Sanson Carried
|
5. Chairperson's Report
Document number R14808, agenda
pages 14 - 15 refer.
The Chairperson spoke about
parking meters, recycling and the novel coronavirus. He further noted that on
12 December 2020, due to tight timeframes and to allow officers to move the
matters forward before Christmas, Council had considered two reports where the
delegations sat under the Infrastructure Committee, namely the Parking and
Vehicle Control Bylaw changes to accommodate new parking technology (R11510)
and the Infrastructure Capital Projects Supplementary Report: Additional
Funding (R13669).
|
Resolved IC/2020/003
|
|
|
That
the Infrastructure Committee
1. Receives
the Chairperson's Report (R14808).
|
|
McGurk/Lawrey Carried
|
6. Waste Disposal
Landfill Levy: Submission to Ministry for the Environment
Document number R13706, agenda
pages 16 - 33 refer.
Manager Transport and Solid
Waste, Marg Parfitt, and Activity and Operations Supervisor - Solid Waste, Terry
Dwyer, presented the report and answered questions about product stewardship
and the landfill levy.
|
Resolved IC/2020/004
|
|
|
That
the Infrastructure Committee
1. Receives
the report Waste Disposal Landfill Levy: Submission to Ministry for the
Environment (R13706) and
its attachment (A2335002); and
2. Approves retrospectively the
Nelson City Council submission to the Ministry for the Environment on the
Waste Disposal Levy (A2336149 - Attachment one of Report R13706).
|
|
Edgar/Rainey Carried
|
7. Residents Only
Carpark permit fees
Document number R13763, agenda
pages 34 - 41 refer.
Manager Transport and Solid
Waste, Marg Parfitt, presented the report and answered questions about the
possibility of applying CPI adjustments for resident only carpark permit fees
to be added before the Parking Strategy would be undertaken in 2020/21.
The Committee discussed the use
of the term moratorium and the lack of flexibility a moratorium may present in
case of special circumstances.
Councillor Noonan, seconded by
her Worship the Mayor, moved clause 3 of the recommendations:
That
the Infrastructure Committee
3. Approves a halt to issuing
any new Resident Only Carpark permits until the Parking Review Strategy is
undertaken, allowing for exemptions to be approved by the GM Infrastructure and
Chair of the Infrastructure Committee on a case-by-case basis, for special
circumstances based on essential need.
It was noted that the exemption
process would be an additional step in the approval process, as any
applications exempted from such a halt would require a decision by the Hearings
Panel - Other.
Committee members discussed the
recommendation, a variety of views were expressed and the decision was made to
take the motion in parts.
|
Resolved IC/2020/005
|
|
That the Infrastructure Committee
1. Receives
the report Residents Only Carpark permit fees (R13763); and
|
|
Lawrey/Sanson Carried
|
|
Resolved IC/2020/006
|
|
2. Defers
any decision on adjusting fees for Residents Only Carpark permits until
further work on modal shift, including a Parking Strategy review, is carried
out in the 2020/21 financial year subject to approval in the 2020/21 Annual
Plan for this work; and
|
|
Lawrey/Sanson Carried
|
|
Resolved IC/2020/007
|
|
3. Approves
a halt to issuing any new Resident Only Carpark permits until the Parking
Review Strategy is undertaken, allowing for exemptions to be approved by the
GM Infrastructure and Chair of the Infrastructure Committee on a case-by-case
basis, for special circumstances based on essential need.
|
|
Noonan/Her Worship the Mayor Carried
|
The meeting was adjourned from
11.23a.m. to 11.32a.m.
8. Infrastructure
Quarterly Report to 31 December 2019
Document number R13740, agenda
pages 42 - 99 refer.
Manager Transport and Solid
Waste, Marg Parfitt, Manager Capital Projects, Lois Plum, and Manager
Utilities, David Light, presented the report. Officers noted that where
possible, data to the end of January 2020 had been included in the report. They
further highlighted new projects underway and those ahead of schedule.
Officers answered questions
regarding safe road network targets, safety concerns for students needing to
cross Waimea Road, alternative routes for walking school buses and Waimea Road
traffic modelling as a prerequisite to future decision making.
Councillor Rainey raised a Point
of Order against Councillor Fulton that the question about traffic lights and
roundabouts on Waimea Road was irrelevant. The Point of Order was upheld.
Further questions were answered regarding
the stormwater and sewerage renewal in Washington Valley and an update given to
the work underway for the railway reserve underpass.
The Mayor provided the Committee
with information relating to the Princes Drive/ Waimea Road intersection and consenting.
Councillor Noonan raised a Point
of Order against Councillor Lawrey that the question of whether or not it was
the developer’s original plan to connect the new road from Princes Drive
to Beatson Road was irrelevant. The Point of Order was upheld.
|
Resolved IC/2020/008
|
|
|
That
the Infrastructure Committee
1. Receives
the report Infrastructure Quarterly Report to 31 December 2019 (R13740) and its attachments (A2336640 and
A2336638).
|
|
Noonan/Edgar Carried
|
9. Exclusion
of the Public
|
Resolved IC/2020/009
|
|
|
That the Infrastructure Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Skinner/Brand Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Infrastructure Committee Meeting - Public Excluded
Minutes - 21 November 2019
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
· Section
7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations)
|
The meeting went into public excluded session at 12.13p.m.
and resumed in public session at 12.14p.m.
The only business transacted in
confidential session was to confirm the minutes. In accordance with the Local
Government Official Information Meetings Act, no reason for withholding this
information from the public exists therefore this business has been recorded in
the open minutes.
10. Confirmation of Minutes
10.1 21
November 2019
Document number M6678, agenda
pages 3 - 3 refer.
|
Resolved IC/2020/010
|
|
|
That the Infrastructure
Committee
1. Confirms the minutes of part of the
meeting of the Infrastructure Committee, held with the public excluded on 21 November
2019, as a true and correct record.
|
|
Skinner/Bowater Carried
|
11. Re-admittance of the Public
|
Resolved IC/2020/011
|
|
|
That
the Council
1. Re-admits the public to the
meeting.
|
|
Skinner/Bowater Carried
|
There being no further business the meeting ended at 12.14p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairpersons
Report
|
|
Infrastructure Committee
7 May 2020
|
REPORT R14838
Chairperson’s
Report
1. Chairs
foreword
1.1 My
Chair’s report provides an update on the Covid-19 response generally, and
how this has impacted on the Council’s procurement process. It also
details the progress of two significant projects/initiatives that fall under this
committee’s responsibility, and highlights a recent architectural
success.
2. Recommendation
|
That the Infrastructure Committee
1. Receives
the report Chairperson’s Report (R14838); and
2. Endorses the streamlined
procurement process essential to the economic recovery of Nelson
|
3. Update
Covid 19 Response
3.1 When
the country moved to Alert Level 4 lock down at 11.59 p.m. on 24 March 2020 the
city’s critical infrastructure, deemed essential services, continued to
function effectively and efficiently.
3.2 The
water treatment plant continued to supply high quality potable water to
residents and the city’s waste water pumping stations and the treatment
plant continued to function. Approximately 20,000 m3/day of potable water was
supplied through the water treatment plant.
3.3 Measures
were put in place to ensure contracting staff were not exposed to risk and
additional chemical supplies ordered to ensure continuity of services.
3.4 With
respect to roading maintenance, work that continued over the shut-down included
reactive and preventative maintenance to ensure the ongoing safety and
accessibility of the transport network. This included regular inspections and
work on critical sections of our network to ‘waterproof’
parts of our arterial and collector roads, critical to ensuring the assets
perform through the upcoming winter. That work commenced on 20 April as allowed
by NZTA’s COVID19 National Maintenance Workstream Response Plan,
which specifically allowed for work to be undertaken on the network where
resilience and safety is deemed critical. Work
on the section of road north of the Champion Road roundabout has been
completed with work is now planned for areas of Main Road Stoke (North of Fire
Station and Polstead Road), Songer Street and Vickerman Street.
3.5 On
behalf of this committee I wish to express my appreciation to the officers and
contractors for maintaining our critical water supply, wastewater, stormwater,
solid waste and transport/roading services during these unprecedented times.
Procurement streamlining
process
3.6 This
is a time when the Council needs to be responsive and nimble to assist the
region’s recovery and Council’s procurement policy has been
streamlined to allow physical works to start with urgency during the rebuild
and recovery phases arising from Covid-19 pandemic emergency.
3.7 The
streamlined process will remain in place for 12 months and will be reviewed
thereafter. The exception will enable physical works valued up to $2M to be
assigned on an equitable basis to a selected core group of competent local
contractors, who are members of the NZ Civil Contractors Federation and have an
established and proven track record with Council.
3.8 Works
in excess of the $2M will be subject to pricing from contractors who are
interested in a particular contract, such as the Awatea pump station upgrade,
Gracefield Diversion and the Saxton Creek upgrade. These will be referred to
the Tenders Subcommittee who will meet urgently as required.
3.9 Officers
will still be producing high quality drawings and schedule of quantities that
will enable officers to ensure that both Council and its ratepayers are still
getting value for money.
3.10 Council’s
consultant’s panel has also been expanded to include two more locally
based firms.
Recycling changes
3.11 The
recommendation from the last meeting of the Infrastructure Committee, and
confirmed by Council on 13 December 2019, was to cease collection of plastics
3, 4, 6 and 7 from 1 July 2020.
3.12 Amongst
the actions was a comprehensive public communication plan (which is underway)
and letters to local supermarkets and other retailers advising of the Council
decision (completed) and asking them for their leadership in phasing out the
use of these plastic classes in their stores and from their suppliers. Since
then the feedback has been very positive, and Council has been applauded for
its clear stance on the issue.
3.13 In
the meantime, officers are working with other councils and the Ministry for the
Environment (MfE) to standardise presentation of materials for kerbside
recycling (i.e. lids on or off, type of plastics collected etc) and
standardised kerbside collection systems for recycling, rubbish and organics.
3.14 It
is unfortunate that while the Materials Recycling Facility (MRF) has remained
closed under Alert Level 4 and Alert Level 3 that all recycling materials
collected at kerbside have been going directly to landfill. Residents are
however encouraged to store recycling at home, if they have the capacity until
the MRF begins operating again. Notwithstanding this, the proposed collection
changes are still planned to come into effect on 1 July 2020.
Parking meters
3.15 The
contract for the supply and installation of Pay-by-Plate parking meters has
been awarded with the new parking meters still planned to be installed late
June across the entire CBD. Coins will still be able to be used to pay for
parking as well as other methods. A comprehensive communication plan will be
developed in advance of the roll-out of the new parking meters.
Saltwater Creek Bridge
3.16 The
new Saltwater Creek Bridge won the award for Exterior Structure Design for the
detail and use of timber at the recent NZ Wood Timber Design Awards. The bridge
was designed by local architectural firm JTB Architects, and was
commissioned by Council to replace the narrow footbridge as part of
the upgrade to City to Sea cycleway, connecting the Maitai Pathway through
to the Marina and Haven Road
Author: Brian
McGurk, Chairperson
Attachments
Nil
Item 7: COVID-19
Implications on Infrastructure
|
|
Infrastructure Committee
7 May 2020
|
REPORT R16991
COVID-19
Implications on Infrastructure
1. Purpose
of Report
1.1 To
advise the Committee on the effects the COVID-19 shut-down has had on the
Infrastructure Group.
2. Recommendation
|
That the Infrastructure Committee
1. Receives
the report COVID-19 Implications on Infrastructure (R16991); and
2. Notes the challenges facing the
Infrastructure Group as a result of the COVID-19 shut-down including the risk
to delivery and increased costs.
|
3. Background
3.1 The
COVID-19 lockdown has temporarily slowed Council’s capital delivery
programme. That aside, staff and consultants are still working from home on the
delivery of the capital works programme.
3.2 Notwithstanding
this adjustment, the anticipated forecast of $23.9million expected to the end
of June will not be achieved. With work commencing on site again on 27 April,
the forecast spend is $17.7 million
3.3 The
implication of the lock down will result in a carry-over of around $5.4m
putting the capital spend for 2020/21 at around $33.6m.(if the capital
expenditure in the draft Annual Plan remains unchanged).
3.4 This
budget excludes any work that may come Nelson’s way from the Provincial
Growth Fund or the Crown Infrastructure Fund initiative to which we have made
application. It also excludes the capital expenditure of $3.1m for
footpath widening also on this agenda.
3.5 It
is acknowledged that getting works underway and spending on projects is critical
to Nelson’s economic recovery. A revised streamlined tendering process is
well underway and officers are working closely with the local contractors and
an expansion of the consultants’ panel to fast track design work.
3.6 However
spending an increased budget, under trying times, will be a challenge.
Notwithstanding this, officers are fully committed to doing whatever is
necessary to be part of rejuvenating our City and our region.
3.7 In
this matter officers have identified that at least two additional project
managers are needed to manage the workload. Work is underway to secure that
resource, the costs of which will be charged to the capital works programme.
3.8 It
is also worthwhile noting that Central Government has imposed very strict
“back-to-work” protocols that will initially also slow down works
on site as contractors get familiar with these new requirements.
3.9 Council
is also processing a number of time extension claims from contractors as a
result of the shut-down. Relationships between Council and all contractors are
very strong with communication channels remaining open throughout the
lock-down.
4. Discussion
4.1 Public
transport
Public transport on Nbus has continued throughout level 4. A timetable based on
Saturday services, with additional services added, commenced on 26 March to
ensure essential workers could travel and trips could be made to access
essential services. The bus services have been made free of fares until 30 June
or whilst Alert Level 4 and 3 remain in place. This move was primarily to
protect drivers and support rear door entry to buses. NZTA has worked closely
with councils and has provided certainty regarding additional funding required
to support these services and off set lost revenue to the Nbus contracted
operator under a net contract.
4.2 Total
Mobility - Total mobility services continue with the increased NZTA subsidy.
Council contributions have not changed.
4.3 Transport
and roading matters
· All
normal maintenance operations have resumed. No traffic counting has been
undertaken under level 4 other than the ground loops at screen lines which
continue to collect data. Travel Demand Management and Road Safety work has
continued at a planning level but no community events, or school based delivery
has occurred.
· Street
litter collection has continued as normal (including park bins and doggy doo
bags). Fly tipping volumes have increased.
· The
Hampden Street trial closure monitoring report, due to come back to committee
in May, has been deferred due to the unavailability of meaningful traffic count
data during COVID levels 4 and 3.
· Planned
community engagement for the Kawai Street Innovative Streets pilot has also
been placed on hold
4.4 Electrical
Maintenance - All normal work has resumed.
4.5 Activity
Management Plans - Work on the Activity Management Plans continues as normal.
4.6 Waste
minimisation
A number of activities have been put on hold during the shut-down including
Second-hand Sunday, home composting engagement programme, consideration of
subsidies to avoid the creation of waste (e-waste, composting, children’s
car seat recycling), and activities to engage the building sector in waste
reduction.
4.7 Recycling,
landfill and transfer station
· The
Material Recycling facility (MRF) was closed under level 4 and this closure
will remain in place until Alert Level 2. Recycling (yellow bins and glass) has
continued to be collected at kerbside. Without the MRF open yellow bins are
going to landfill but volumes are down, partly due to there being less junk
mail, and some customers storing recycling at home.
· Glass
is still being sent to Auckland for recycling, but volumes are down by around
15%.
· Pascoe
Street transfer station hoppers, public recycling drop off and green waste
disposal were closed at Alert Level 4. The Transfer Station will re-open at
Alert level 3. The NEC re-use shop and the public recycling drop-off will
remain closed until Alert Level 2.
· The
Joint Regional Landfill at York Valley is operating as normal. Under level 4
the landfill was closed on Saturdays.
4.8
Utilities
· The
services managed within the Utilities Business Unit were an essential service
and have continued to operate throughout COVID-19.
· A
small amount of non-essential work including the proactive renewal of backflow
prevention devices, tide gates and commercial flow meters was deferred until
level 3, which may result in a minor carryover into next financial year.
· Officers
are still awaiting direction from the Crown Institute of Environmental Science
and Research (ESR) on the testing of the wastewater stream for COVID-19.
4.9
Capital Project Delivery – an update of major projects is provided below.
· Tahunanui
Cycle Path, Annesbrook watermain, Saxton Creek stage 3, St Vincent Street
sewer, Poormans stream culvert and the Railway Reserve cycle underpass work,
all closed under Alert Level 4, are now back on site.
· Supply
chain of product and materials has and will continue to impact the timelines.
· The
ability for officers to undertake planned public consultation (door to door),
has resulted in delays. Alternative options are being progressed.
· Staff
have continued to work effectively from home, engaging with our Contractors and
our Consultants to support pushing work forward.
5. Conclusion
5.1 The
COVID-19 shut-down has slowed down the progress of physical works on site and
as a result the original forecast to the end of the year will not be achieved.
5.2 Work
has however re-commenced on site (with new strict on site protocols in place),
and this will aid the recovery of the local economy. Productivity will
however be slowed with these new working protocols and officers will be
monitoring this.
5.3 The
streamlined procurement process for the next 12 months will certainly place
Council in the best possible position to enable works to be awarded
efficiently. Officers will still ensure that the necessary checks and balances
are in place to ensure that the City receives excellent value for money. It is
expected however that prices will increase over the short-term as contractors
factor the new on site working protocols into their prices.
Author: Lois
Plum, Manager Capital Projects
Attachments
Nil
Item 8: Accessible
Streets Regulatory Package 2020: Submission to the Ministry of Transport
|
|
Infrastructure Committee
7 May 2020
|
REPORT R16939
Accessible
Streets Regulatory Package 2020: Submission to the Ministry of Transport
1. Purpose
of Report
1.1 To
retrospectively approve the Nelson City Council’s submission to the
Ministry of Transport (MoT) on the Accessible Streets Regulatory Package 2020.
2. Summary
2.1 The
MoT is proposing a collection of rule changes known as the Accessible Streets
Regulatory Package (Package). These rules are designed to improve safety for
footpath users, encourage active modes of transport, and support the creation
of more liveable and vibrant towns and cities.
2.2 The
Government opened consultation on the Package on 9 March 2020, with submissions
closing on 22 April 2020.
2.3 A
workshop was held with Councillors on 16 March and, in consultation with the Chair
of the Infrastructure Committee, a pro forma submission was prepared and
submitted on behalf of Nelson City Council (NCC). Retrospective approval of the
submission is required from this Committee.
3. Recommendation
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That the Infrastructure Committee
1. Receives
the report Accessible Streets Regulatory Package 2020: Submission to the
Ministry of Transport (R16939)
and its attachment (A2365818); and
2. Approves retrospectively the Nelson
City Council’s submission to the Ministry of Transport (A2365818)
attached to Report R16939)
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4. Background
4.1 The
Package is a set of national rule changes to support a move away from private
vehicle use in urban centres to more energy efficient, low-cost and healthier
transport options like walking, cycling and public transport.
4.2 The
package is designed to:
· make our footpaths,
shared paths, cycle lanes, cycle paths and roads safer and more accessible
· accommodate the
increasing use of micro-mobility devices like e-scooters on our streets and footpaths
· encourage active modes
of transport and support the creation of more liveable and vibrant towns and
cities
· make social and economic
opportunities more accessible
· make public transport
(buses) and active transport modes such as walking or cycling safer and more
efficient
4.3 The
new and amended rules also give effect to the 2018/19-2027/28 Government Policy
Statement on Land Transport (GPS 2018). This outlines a significant shift in
land transport investment to prioritise:
• Accessible and affordable
transport
• Safety
• Liveable cities
• Regional economic
development
• Protecting the
environment and
• Delivering the
best possible value for money.
5. Discussion
5.1 There
are nine main proposals for new and amended rules. A full copy of the detailed
submission is attached (A2365818). A summary is provided below:
5.2 Proposal
1 changes current vehicle and device definitions and creates new categories to
better regulate new and emerging devices and where and how they are used.
Council supports this proposal.
5.3 Proposal
2 establishes a national framework for the use of footpaths and introduces
conditions that users need to follow when using the footpath. For the safety of
others sharing the footpath, people riding on the footpath under the new rule
must behave in a courteous and considerate manner, travel in a way that is not
dangerous for other people using the footpath, give right of way to pedestrians
and travel no faster than 15km/h. Council supports this proposal and has
submitted that pedestrian safety is paramount.
5.4 Proposal
3 establishes a national framework for the use of shared paths and cycle paths.
A person using a shared path or cycle path must travel in a careful and
considerate manner, at a speed that is not dangerous to other people on the
path and in a way that doesn’t interfere with other people using the
path. Council supports this proposal and has submitted that we strongly
encourage the MoT and New Zealand Transport Agency (NZTA) invest in a large and
robust communication plan and education campaign to embed these behaviours in
societal norms.
5.5 Proposal
4 enables transport devices such as electric scooters to use cycle lanes and
cycle paths. Council has submitted support for this and stated it will make
footpaths safer by providing a safer alternative for transport device users who
want to travel faster than 15km/h.
5.6 Proposal
5 introduces lighting and reflector requirements for powered transport devices
at night. Council submitted strong support for this proposal.
5.7 Proposal
6 introduces a number of rule changes aimed at removing barriers to walking,
transport device use and cycling through rule changes. The proposals change the
priority of road users, by allowing cycles and transport devices to ride
straight ahead from a left turn lane to pass slow-moving vehicles on the left.
The rules also clarify that turning traffic must give way to all people using
separated lanes, including buses, if those people are travelling straight
through at an intersection. It is proposed to give greater priority to people
on footpaths and shared paths when they are crossing side roads with minimum
markings (two white lines). Council’s submission supports these
rule changes but has stressed that safety is paramount and strong educational
campaigns led by the NZTA will be required.
5.8 Proposal
7 mandates a minimum overtaking gap for motor vehicles passing cycles,
transport devices, horses, pedestrians and people using mobility devices on the
road. Council supports this proposal.
5.9 Proposal
8 clarifies how road controlling authorities can restrict parking on berms and
Council has expressed support for a nationally consistent approach.
5.10 Proposal
9 requires road users to give way to signalling buses pulling out of bus stops
in urban areas, when the speed limit is 60km/h or less. Council has strongly
supported this.
6. Options
6.1 Two
options are presented to the Committee to either retrospectively support the
submission or not to support the submission. Officers recommend Option one.
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Option 1: Retrospectively
approve the pro-forma submission on Accessible Street Regulatory package to
the Ministry of Transport
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Advantages
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· Signals
support for changes to Road User Rules influencing sustainable travel.
· Supports
Councils focus on developing and supporting a more sustainable transport
culture
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Risks and Disadvantages
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· None
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Option 2: Do not
retrospectively approve the pro-forma submission on Accessible Street
Regulatory package to the Ministry of Transport
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Advantages
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· None
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Risks and Disadvantages
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· Lack
of clear position statement on Accessible Streets Package if submission
withdrawn
· Does
not support Councils focus on supporting a more sustainable transport culture
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7. Conclusion
7.1 NCC
is supportive in general with the proposed changes and believe that these will
achieve the desired outcomes.
8. Next
Steps
8.1 MoT
will collate responses and provide advice to the Associate Minister of
Transport. If approved, it is proposed that the rules will take effect in the
2020–2021 financial year.
Author: Margaret
Parfitt, Manager - Transport and Solid Waste
Attachments
Attachment 1: A2365818
Accessible Streets Package - Nelson City Council Submission ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The submission is aligned with the purpose of Local
Government in enabling “democratic decision-making and action by, and
on behalf of, communities” as it reflects the views of elected
Councillors. The submission considers current and future needs of
communities in contributing to safe use of the roading and footpath network
in the City
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2. Consistency
with Community Outcomes and Council Policy
The recommendations in this report support the
following Nelson City Council Community Outcomes – “Our unique
environment is healthy and protected”; “Our infrastructure is
efficient, cost effective and meets current and future needs”;
“Our communities are healthy, safe, inclusive and resilient” and
“Our region is supported by an innovative and sustainable
economy”.
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3. Risk
Not providing feedback on the Government proposal
risks perception that Council is uninterested and/or that the final approved
proposal will not have considered Council’s view.
These proposals have potential to improve the move
to a more sustainable transport culture in our region.
By not supporting these proposals there is a risk
that without a clear position, Council will not be best placed to engage on
the development of future sustainable transport programmes.
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4. Financial
impact
The proposed changes may result in additional
funding requirement for transport infrastructure but are in line with the GPS
on transport and are expected to attract subsidy. These will be included in
the next Transport Activity Management Plan for approval.
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5. Degree
of significance and level of engagement
This matter is of medium significance because
everyone who uses the transport network will be affected by these proposed
changes. The Accessible Streets Package is being led by the MoT and open
consultation has been widely published.
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6. Climate
Impact
Transport is a large contributor to greenhouse gas
emissions, so any action taken to support and enable active modes has
potential to improve environmental well-being.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report.
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8. Delegations
The Infrastructure Committee has the following
delegations to consider
Areas of Responsibility:
· Transport
network, including, roading network and associated structures, walkways,
cycleways and shared pathways, footpaths and road reserve, street lighting,
traffic management control and parking.
Delegations:
· The
committee has all of the responsibilities, powers, functions and duties of
Council in relation to governance matters within its areas of responsibility,
except where they have been retained by Council, or have been referred to
other committees, subcommittees or subordinate decision-making bodies.
· The
exercise of Council’s responsibilities, powers, functions and duties in
relation to governance matters includes (but is not limited to):
· Approving
submissions to external bodies or organisations, and on legislation and
regulatory proposals.
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Item 8: Accessible Streets Regulatory Package 2020: Submission to
the Ministry of Transport: Attachment 1
Item 9: Infrastructure
Fees and Charges 2020-2021
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Infrastructure Committee
7 May 2020
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REPORT R13674
Infrastructure
Fees and Charges 2020-2021
1. Purpose
of Report
1.1 To
approve fees and charges for Infrastructure services for the 2020/2021
financial year.
2. Recommendation
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That the Infrastructure Committee
1. Receives
the report Infrastructure Fees and Charges 2020-2021 (R13674) and its attachment (A2325209);
and
2. Notes that the Consumer Price Index
will be applied to all Utilities and Roading charges effective 1 July 2020;
and
3. Approves an 8% increase to Solid
Waste charges at the Pascoe Street transfer station as reflected in
Attachment A2325209 of Report R13674, effective 1 July 2020.
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3. Background
3.1 Fees
and Charges are reviewed annually and either adjusted in line with the Consumer
Price Index (CPI) or amended to reflect any changes in process and/or costs
incurred by Council. This report addresses Infrastructure fees and charges.
3.2 Officers
currently have delegations to set fees and charges. For increases over CPI
officers are of the view that approval of this committee is appropriate.
3.3 Subject
to the committees approval, all users will be given a minimum 30 days’
notice of the proposed changes prior to implementation
4. Discussion
Utilities
4.1 Fees
and charges for Utilities (water) include fees for special water readings,
installation of a restrictor, connection and disconnection fees, hydrant supply
and bulk filling registration.
4.2 A
CPI adjustment of 2% across the board will be
made to these and no other changes are proposed. Based on past requests for
Utilities services this will result in an additional $800 income per year.
Solid Waste
4.3 A
new category and charge of $170/m3 for shredded tyre waste is proposed.
Currently it is considerably less expensive for commercial operators to take
shredded tyres to the transfer station and dump as general refuse than to pay
for disposal of intact tyres at the York Valley landfill ($163/tonne). This
deprives Council of approximately $15,000 income per year. Council still incurs
cartage costs from Pascoe Street to York Valley landfill and the increased fee
has been calculated to incentivise commercial operators to take large
quantities of used tyres directly to the regional landfill at York Valley.
4.4 In
addition and in response to public requests, a new category with an associated
fee has been introduced for small amounts of waste delivered to the transfer
station (including greenwaste). The new category and charge is for a volume
that is equivalent to a normal 65L rubbish bag or less with a charge of $4 per
65L bag. A maximum of 3 bags per transaction would be allowed.
4.5 Council
in December 2019 approved the Nelson Tasman Regional Landfill Business Unit
(NTRLBU) 2021/22 Business plan. That Business Plan had York Valley Landfill
fees and charges increasing by 5%. The transfer station charge for waste would,
as a minimum, need to increase accordingly by 5%.
4.6 In
addition to this, officers are planning to re-tender the Pascoe Street transfer
station contract this financial year and this will likely result in increased
haulage costs of general waste to York Valley and greenwaste to Richmond as
well as overall transfer station management costs. Based on the current
commercial environment an increase of $1.75/m3 or 3%/m3 is anticipated.
4.7 In
summary, for Solid Waste at the transfer station, an increase of 8% is
recommended as shown in Table 1 of Attachment 1. Rounding for ease of cash
transactions has been applied.
Roading
4.8 Fees
and charges for Roading include road closures, vehicle crossing applications,
corridor access requests and resident car parking permits. CPI will be
applied across the board. CPI increases to normal fees will result in around
$2,200 additional income based on past averages on requests for services.
5. Options
5.1 There
are two options to consider for the increase in Solid Waste fees and charges.
Officers recommend Option 1.
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Option 1: Approve the proposed
increases to Solid Waste fees at the Pascoe street transfer station effective
1 July 2020.
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Advantages
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· Increased
costs of waste disposal may encourage people to think about and
adopt waste minimisation
· Avoids
further demands on rates
· Provides
consistency with the fees and charges of the Regional Landfill Business Unit.
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Risks and Disadvantages
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· Increased
risk of irresponsible dumping or “fly tipping”
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Option 2: Do Not Approve the
proposed increases to Solid Waste fees at the Pascoe street transfer station
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Advantages
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· None
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Risks and Disadvantages
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· If
the proposed changes are not approved the fees and charges at the transfer
station will be out of step with the York Valley Regional Landfill, and the
cost of transfer station management and income generated will not cover
actual costs incurred and will result in a financial shortfall and an
additional call on rates funding
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6. Conclusion
6.1 Officers
recommend that the fees and charges as set out in Attachment 1 of this report
be approved.
6.2 If
approved a communications plan will be developed to inform users of all changes
that will take effect on 1 July 2020.
Author: Margaret
Parfitt, Manager - Transport and Solid Waste
Attachments
Attachment 1: A2325209 Proposed
changes to Fees and Charges Infrastructure 2020-21 ⇩
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
Annual review of fees and charges
enables Council to meet the current and future needs of communities for
good-quality local infrastructure, local public services, in a way that is
most cost-effective for households and businesses.
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2. Consistency
with Community Outcomes and Council Policy
Approving amended fees and charges
enables Council to carry out activity that is aligned with the community
outcome “our infrastructure is efficient, cost effective and meets
current and future needs”.
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3. Risk
Fees and Charges are reviewed
annually and either adjusted in line with the Consumer Price Index or changed
to reflect any changes in process and/or costs incurred to Council. If
proposed changes are not approved the income generated from fees and charges
may not cover actual costs incurred and result in a financial shortfall.
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4. Financial
impact
The fees and charges income is
included in Council’s Long Term Plan.
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5. Degree
of significance and level of engagement
The recommendations outlined in the
report are not considered significant in terms of Council’s
Significance Policy. Other than consultation on the annual plan relating to
increases in the Regional Landfill charges no formal consultation has
occurred with regards to the fee increases in this report.
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6. Climate
Impact
Increasing cost for waste disposal can influence
waste minimisation and behaviours that could have a positive impact on
climate change.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report.
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8. Delegations
Areas of Responsibility:
· Bylaws, within the areas of responsibility
· Transport network, including, roading network and
associated structures, walkways, cycleways and shared pathways, footpaths and
road reserve, street lighting, traffic management control and parking.
· Water
· Wastewater, including Bell Island Wastewater
Treatment Plant
· Stormwater and Flood Protection
· Solid Waste management, including transfer stations
and waste minimisation
· Regional Landfill
· Recycling
Officers currently have delegations
to set fees and charges. For increases over CPI officers are of the view that
approval of this committee is appropriate
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Item 9: Infrastructure Fees and Charges 2020-2021: Attachment 1
