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AGENDA

Ordinary meeting of the

 

Works and Infrastructure Committee

 

Thursday 15 August 2019

Commencing at 9.00a.m.

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

Pat Dougherty

Chief Executive

 

Membership: Councillor Stuart Walker (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland, Paul Matheson, Matt Lawrey, Gaile Noonan, Tim Skinner and Mike Rutledge (Deputy Chairperson)

Quorum: 4

 

Nelson City Council Disclaimer

Please note that the contents of these Council and Committee Agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision.


Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 


N-logotype-black-wideWorks and Infrastructure Committee

15 August 2019

 

 

Page No.

 

1.       Apologies

1.1       An apology has been received from Her Worship the Mayor Reese

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1       27 June 2019                                                                           8 - 11

Document number M4323

Recommendation

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 27 June 2019, as a true and correct record.

  

6.       Chairperson's Report  

7.       Hampden Street/Waimea Road Intersection Safety Improvements                               12 - 30

Document number R10230

Recommendation

That the Works and Infrastructure Committee

1.     Receives the report Hampden Street/Waimea Road Intersection Safety Improvements  (R10230) and its Attachments (A2234700, A2215043 and A2231370); and

2.     Approves the installation of trial measures, for an approximate period of 12 months, to temporarily close the entry/exit into Hampden Street (west) from Waimea Road to vehicle traffic as detailed in report R10230; and

3.     Notes that the impacts of the trial will be monitored and the results reported back to the Works and Infrastructure Committee before any decision on any permanent road closures are made.

 

 

8.       Works and Infrastructure Quarterly Report to 30 June 2019                                             31 - 96

Document number R10334

Recommendation

That the Works and Infrastructure Committee

1.     Receives the report Works and Infrastructure Quarterly Report to 30 June 2019 (R10334) and its attachments (A2231606, A2231604).

 

 

9.       Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit      97 - 108

Document number R10293

Recommendation

That the Works and Infrastructure Committee

1.    Receives the report Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit (R10293) and its attachment (A2226216); and

2.     Notes the resolutions from the Nelson Tasman Regional Landfill Business Unit in relation to the four submissions received by the Nelson City Council as part of its 2019/20 Annual Plan specifically that:

a) the 2019 – 2020 fees and charges for York Valley landfill remain unchanged; and

 

b) the fees and charges and associated discounts for Hazardous Activities and Industries List material from both residential and commercial sites for 2019/2020 are still applicable; and

 

c)  the Committee requests further work on the matter regarding receiving material from Hazardous Activities and Industries List sites.

 

 

10.     Nelson Regional Sewerage Business Unit 2019/20 Business Plan                         109 - 136

Document number R9841

Recommendation

That the Works and Infrastructure Committee

1.  Receives the report Nelson Regional Sewerage Business Unit 2019/20 Business Plan  (R9841) and its attachments (A2227841 and A2231037); and

2.  Notes that the General Manager and Operational Services for the Nelson Sewerage Business Unit will be brought back in-house to Nelson City Council as administering authority.

 

 

Recommendation to Council

That the Council

1.  Approves the Nelson Regional Sewerage Business Unit 2019/20 Business Plan (A2227841).

 

 


 

 

11.     Nelson Tasman Joint Waste Management and Minimisation Plan                                 137 - 190

Document number R9494

Recommendation

That the Works and Infrastructure Committee

1.    Receives the report Nelson Tasman Joint Waste Management and Minimisation Plan Report and its attachment (A2227838).

 

 

Recommendation to Council

That the Council

1.    Approves the Nelson Tasman Joint Waste Management and Minimisation Plan (A2227838), subject to a reciprocal agreement by Tasman District Council;  and

 

2.    Notes that the scope, timing and funding of proposed activities in the Joint Waste Management and Minimisation Plan will be considered in the development of the Long Term Plan 2021-2031.

 

       

Public Excluded Business

12.     Exclusion of the Public

Recommendation

That the Works and Infrastructure Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Works and Infrastructure Committee Meeting - Public Excluded Minutes -  27 June 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

 

 

  


Works and Infrastructure Committee Minutes - 27 June 2019

 

 

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 27 June 2019, commencing at 11.09a.m.

 

Present:               Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, P Matheson, M Lawrey, G Noonan, T Skinner and M Rutledge (Deputy Chairperson)

In Attendance:     Councillors K Fulton, B McGurk and I Barker, Group Manager Infrastructure (A Louverdis) and Governance Adviser (E Stephenson)

 

Apologies :           Nil

 

Adjournment of Meeting

The meeting convened at 11.09a.m. and was adjourned until the conclusion of the Council meeting.

Resolved WI/2019/040    

 

That the Works and Infrastructure Committee

1.     Adjourns the meeting to allow the Council meeting to conclude its business.

Walker/Lawrey                                                                                 Carried

 

The meeting was reconvened at 1.44p.m.

 

 

 

 

1.       Apologies

 

          There were no apologies.

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

 

4.1       Clare Scott - presented regarding Speed reduction measures for Kawai Street South after the public excluded item.

 

5.       Exclusion of the Public (Agenda Item 7)

Resolved WI/2019/041

 

That the Works and Infrastructure Committee

1.     Excludes the public from the following parts of the proceedings of this meeting.

2.     The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Rutledge/Noonan                                                                              Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Works and Infrastructure Committee Meeting - Public Excluded Minutes -  23 May 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·     Section 7(2)(g)

     To maintain legal professional privilege

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)  

2

Part of Princes Drive - proposed road stopping

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

 

The meeting went into public excluded session at 1.46p.m. and resumed in public session at 2.23p.m.

6.       Confirmation of Minutes (Agenda Item 5)

3.1       23 May 2019

Document number M4236, agenda pages 6 - 15 refer.

Resolved WI/2019/042

 

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 23 May 2019, as a true and correct record.

Matheson/Skinner                                                                             Carried

     

 

7.       Chairperson's Report   

     There was no Chairperson’s Report.

8.       Public Forum (Agenda Item 4.1)

 

Clare Scott - Speed reduction measures for Kawai Street South

 

Kawai Street South resident, Clare Scott, accompanied by Melanie Barker, provided a PowerPoint presentation and spoke about the problems caused by traffic speed on Kawai Street South. Ms Scott asked for political support and funding for a living streets community initiative to change design speed on the road to make the road safer for residents and their children. The proposal included plantings, chicanes and a colourful pedestrian crossing.

Ms Scott and Ms Barker answered questions regarding the proposal and the effect of speeding vehicles on the street.

A suggestion was made that the Committee write to the Nelson Police and request greater monitoring of vehicle speeds down that street. The Chairperson thanked the presenters and noted that this would be followed up within the constraints Council had in its work programme going forward.

 

Attachments

1    A2215517 - Clare Scott PowerPoint presentation

 

There being no further business the meeting ended at 2.56p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date         

 


 

Item 7: Hampden Street/Waimea Road Intersection Safety Improvements

 

Works and Infrastructure Committee

15 August 2019

 

 

REPORT R10230

Hampden Street/Waimea Road Intersection Safety Improvements

     

 

1.       Purpose of Report

1.1       To approve a temporary trial for safety improvements at Hampden Street west (between Kawai Street and Waimea Road) that will guide a future preferred option.

2.       Summary

2.1       The Hampden Street/Waimea Road intersection has been identified by officers and the New Zealand Transport Agency (NZTA) as a high crash risk intersection, with a high risk of further crashes involving vulnerable road users which could result in death or serious injury. Public concern has been expressed about safety at this intersection as a result of past crashes and through submissions to this Council’s Annual Plan.

2.2       Localised consultation with stakeholder groups, local businesses, schools and residents of Hampden Street west and Hampden Terrace has been undertaken to determine the acceptability of implementing a trial restriction on some or all vehicle turning movements at the intersection. This report details the trial options, and the likely effectiveness of these options in reducing the crash likelihood and severity at the intersection.

 

 

3.       Recommendation

That the Works and Infrastructure Committee

1.     Receives the report Hampden Street/Waimea Road Intersection Safety Improvements  (R10230) and its Attachments (A2234700, A2215043 and A2231370); and

2.     Approves the installation of trial measures, for an approximate period of 12 months, to temporarily close the entry/exit into Hampden Street (west) from Waimea Road to vehicle traffic as detailed in report R10230; and

3.     Notes that the impacts of the trial will be monitored and the results reported back to the Works and Infrastructure Committee before any decision on any permanent road closures are made.

 

 

 

4.       Background

4.1       An aerial view of the intersection is shown in Attachment 1. There have been injury crashes resulting from collisions between light vehicles and cyclists at the Hampden Street west/Waimea Road intersection due to volumes of traffic, queueing traffic, and drivers letting turning vehicles through gaps, against cyclists travelling downhill towards the City Centre at speed on the left side of northbound stationary or slow traffic.

4.2       There have been a total of 14 reported crashes between 2012 and 2019 and seven of these crashes involved vulnerable road users:

·   six crashes were motor vehicle vs cycle crashes, resulting in one serious injury and four minor injuries.

·   one crash was a motor vehicle vs pedestrian crash, resulting in one minor injury.

·   five crashes involving cyclists have occurred as a result of motor vehicles attempting to enter Hampden Street west by turning right off Waimea Road or by going straight across from Hampden Street east.

4.3       Under-reporting of cyclist and pedestrian crashes can be as high as 55%. Through the Council Annual Plan process a submitter spoke of a first-hand experience of a “near miss” with her child crossing at Hampden Street west, and other near misses have been confirmed by staff of local schools and businesses.

4.4       Officers have been aware of a safety issue at this intersection and some small improvements such as signage and line marking have been undertaken. Any major investigation and subsequent capital work has been delayed pending outcomes of studies into Nelson City’s southern arterial connection including the current Nelson Future Access Project. 

4.5       Rat-running between Vanguard Street and Waimea Road occurs using Hampden Street west, Kawai Street, Alfred Street and Franklyn Street. This increases safety risks on these residential roads as well as impacting on amenity values. In addition to rat-running concerns in 2014 a petition was submitted to Council which requested speed tables to help control speeds on Hampden Street west in this area. At that time the speed count data did not support the need for speed humps as an appropriate treatment.

4.6       In addition to the concern regarding safety at the intersection itself, there is community concern about the safety risks having potential for suppressing desirable active travel to school.

5.       Discussion

5.1       The aim of this report is to look at ways of implementing effective safety improvements at the Hampden Street west/Waimea Road intersection on a temporary trial basis. The emphasis is on improvements that can be implemented simply and quickly.

5.2       Replacing the existing signalised pedestrian crossing on Waimea Road with traffic signals at the intersection and associated introduction of a “Barnes Dance” exclusive pedestrian crossing phase, has been requested by some members of the community. Modelling shows this could introduce further delays to Waimea Road traffic. Although installing new traffic signals could allow for safe crossing locations for pedestrians and cyclists, it is a high cost option (in excess of $1M). In the light of a larger body of work, the Nelson Future Access Study, currently underway, it is not considered prudent to consider such a large scale and expensive solution at this time. In the interim the existing signalised pedestrian crossing on Waimea Road would remain unaltered.

5.3       Options of grade separation by an underpass or overbridge are outside of the scope of this report and do not address the immediate safety concerns identified for cyclists and walkers crossing Hampden Street west. 

5.4       However the current safety risks demand urgent attention and as a result, several low cost but effective options have been developed to mitigate the risk. An outline of Option 1 and 2 trial concepts consulted on is appended as Attachment 2.

·    Option 1: Temporary trial — full closure of Hampden Street west. Install planter boxes or similar to block entry and exit for motorised vehicles. Carry out line-marking and sign changes to suit.

·    Option 2: Temporary trial — partial closure of Hampden Street west. Install planter boxes or similar to allow a left turn-out only from Hampden Street. Carry out line-marking and sign changes to suit.

·    Option 3: Do Minimum Formalise and extend the on-road cycle lane and make it more conspicuous, consult on and remove three parking spaces outside 76-76A Waimea Road, remove yellow hatched box from cycle lane and extend yellow hatching on the traffic lane to improve visibility. Extend No-Stopping lines on Hampden Street west.

5.5       When considering closure of the intersection to some or all turning movements, opinions and preferences from those residents who are likely to be most affected has been sought. Support and acceptance on a local level is important due to the likelihood of drivers from elsewhere parking on Hampden Street west and Hampden Terrace and using private driveways to perform U-turns.

Feedback

5.6       Feedback from residents and businesses on Hampden Street west and Hampden Terrace is shown in Attachment 3.  Hampden Street west becomes Hampden Terrace from Kawai Street westward. A total of 22 out of 47 residents and businesses responded to the request for feedback. A summary is provided below:

 

Option

Responses in favour

% of respondents in favour (rounded)

Option 1 – Full closure

11

52%

Option 2 – Left-out only

7

33%

Neither Option – (apply Option 3)

3

14%

 

5.7       In addition to residents and businesses in the area the following key stakeholders were consulted;

·    Hampden Street School

·    Nelson College

·    Automobile Association

·    Fire Service

·    Ambulance service

·    Police

·    Nelsust

·    Bicycle Nelson Bays

           Stakeholder feedback is included in Attachment 3 and summarised in table format below.

 

Option

Responses in favour

% of respondents in favour

Option 1 – Full closure

3

38 %

Option 2 – Left-out only

4

50%

Neither Option – (apply Option 3)

1

12 %

5.8       Officers have discussed options with NZTA regarding this intersection in the context of the Nelson Future Access Study. NZTA advice is to proceed with some intervention given the cycle versus car crash record. In regard to feedback on the specific options NZTA considers it too early for definitive guidance but advised that any option that puts the right traffic on the right class of road (reduces rat running) is likely to align with the outcomes of the Network Operating Hierarchy work that is currently underway.

6.       Funding

6.1       The costs shown in the table below include contingency, consultant work to date, line marking, signage, planter placement, safety audit, engagement and communications. The project would be funded through the NZTA “Low Cost / Low Risk” work category and attracts a 51% NZTA subsidy.

 

Option

Total Cost Estimate

Option 1 – Full closure

$55,000

Option 2 – Left-out only

$55,000

Neither Option – (apply Option 3)

$10,000

7.       Monitoring

7.1       Any restriction on movements at the intersection of Hampden Street west and Waimea Road may impact on surrounding intersections such as Franklyn Street/Waimea Road and Franklyn Street /Kawai Street. Pre and post monitoring will be carried out to ascertain the effectiveness of the trial at site as well as consequences elsewhere, and will include camera and tube traffic counts at five surrounding locations. Crashes, traffic volume effects and vulnerable road user safety will be evaluated on an ongoing basis during the trial. 

8.       Legal

8.1       Under the Local Government Act 1974, Schedule 10, Section 11(b), the Council may temporarily close any road or part of a road to all traffic or any specified type of traffic where, in order to resolve problems associated with traffic operations on a road network, experimental diversions of traffic are required.

8.2       No formal notice period is required by law but Council would carry out in advance of any trial extensive engagement and communication with the wider community to advise of the trial.

8.3       Officers consider that a trial closure for a period of approximately 12 months can be considered as “temporary” closure under 11(b) Schedule 10 provided that it is supported by good reasons, such as the need to gather adequate information on the impacts of the trial to support decision making on any permanent solutions.

9.       Options

9.1       Three options were analysed as detailed in item 5.3. Option 1 is the preferred option.

 

Option 1 (Preferred): Temporary trial — full closure of Hampden Street west

Advantages

·    Complete removal of all vehicle turning movements in and out of Hampden Street west will provide significant safety benefits which target the cyclist crash issue.

·    Complete removal of all vehicle turning movements in and out of Hampden Street west will provide significant safety benefits for pedestrians crossing Hampden Street west.

·    In predictive safety modelling, full closure of Hampden Street west results in greatest risk reduction of fatal and serious injury crashes.

·    Inability for drivers to use Hampden Street as a rat run will increase amenity.

·    Resident satisfaction with reduced speeds and traffic volumes.

·    Significant general intersection safety improvements.

·    Will allow access/egress for active transport modes only.

Risks and Disadvantages

·    Potential congestion issues if drivers drop-off or pick-up school children and carry out three-point turns within Hampden Street west.

·    Local residents could be concerned at an increased number of reversing vehicle manoeuvres in their driveways.

·    Potential for knock-on effects in terms of traffic volumes and crashes (crash migration) on nearby intersections, particularly the Franklyn Street/Waimea Road intersection.

Option 2: Temporary trial partial closure of Hampden Street west

Advantages

·    Elimination of problematic  vehicle movements (in terms of actual crashes and crash likelihood), which will prevent right turn-in, straight across, and right turn-out of Hampden Street west.

·    Restricted vehicle turning movements into and out of Hampden Street west will provide some safety benefits for pedestrians crossing Hampden Street west.

·    Rat-running reduction and increased amenity, although there is a possibility that some drivers would still attempt entry into Hampden Street, particularly during off-peak hours.

Risks and Disadvantages

·    Left turn-out from Hampden Street west would still cause a potential conflict and safety issue with exiting vehicles versus downhill cyclists.

·    Potential for knock-on effects in terms of traffic volumes and crashes (crash migration) on nearby intersections, particularly the Franklyn Street/Waimea Road intersection.

Option 3: Do the Minimum 

Advantages

·   Low cost and potentially long lasting.

·   Improves the on-road cycling facility and visibility of cyclists using it.

·   Improved road marking will clarify the legal aspects of the current marked cycle lane arrangement.

·   Minor intersection safety improvements.

Risks and Disadvantages

·   Removal of three parking spaces.

·   Does not remove the turning movements which have been the cause of numerous injuries.

10.     Conclusion

10.1     Full closure (Option 1) for a period of approximately twelve months is preferred as it provides the most significant safety benefits targeted towards vulnerable road users. A period of public engagement is required before implementation to raise awareness of any trial closure.

11.     Proposed Next Steps

11.1     Carry out detailed design, safety audit and source material (planters etc) - September 2019

11.2     Public awareness campaign. A full communications plan will be implemented. It will include school newsletters, public notices, Our Nelson, VMS boards, radio, social media, letters to key stakeholders. To commence early September 2019.

11.3     Carry out pre-implementation monitoring – August/September 2019.   

11.4     Implement trial – October 2019 (during school holidays).

11.5     Full assessment of trial after 12 months to determine long term suitability – including traffic counts, crash patterns, feedback from residents and schools and other stakeholders – September/October 2020

11.6     If appropriate and permanent closure is the best solution, a programme of works will be set in place to make this happen and this will include a Special Consultative Procedure.

 

 

Author:           Andy High, Senior Engineering Officer

Attachments

Attachment 1:    A2234700 Aerial view of Hampden Street/ Waimea Road intersection

Attachment 2:    A2215043 Location and options

Attachment 3:    A2231370 Feedback re Hampden Steet closures

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

Improving the safety of this intersection will promote the social and economic wellbeing of the community. Carrying out a low-cost trial by using planter boxes and road marking changes to prevent access to/from Hampden Street West will allow the public to provide feedback (and contribute to local decision making) prior to investment in a permanent solution.

2.   Consistency with Community Outcomes and Council Policy

Road safety improvements support the following community outcome: ‘Our infrastructure is efficient, cost effective and meets current and future needs’. This project is also closely aligned with the Road Safety Action Plan in the Transport Asset Management Plan 2018–2028, which includes the following objective: ‘Achieving safer outcomes by working with communities to identify and deliver local land transport safety programmes and activities.

3.   Risk

Closing vehicular access between Hampden Street West and Waimea Road, or limiting turning movements, has a strong likelihood of reducing crashes at this leg of the intersection, particularly for vulnerable road users. There is a risk of local residents being dissatisfied with increased car journey distances and/or vehicle manoeuvring in private driveways.

4.   Financial impact

The trial is a low-cost option as it involves re-use of existing planter boxes to close the Hampden Street West access to Waimea Road. If the trial is shown to be successful after 12 months, construction of a permanent full closure/cul-de-sac is estimated to cost $200,000 and can be funded from Low Cost/Low Risk. It is anticipated that a permanent solution which has been shown to improve safety at this section would closely align with the Government Policy Statement’s safety criteria and would therefore attract a 51% subsidy by NZTA.

5.   Degree of significance and level of engagement

Trialling a closure is an important change for a relatively large group of people, including nearby residents and businesses, Hampden Street school and Nelson College, as well as pedestrians, cyclists and drivers using Waimea Road. However, in terms of the Significance and Engagement Policy, this is a low cost and a reversible decision. It is therefore considered of medium significance.

Therefore, preliminary feedback has been sought from stakeholders on the proposed trial (and the two options). If the Committee approves the proposed trial, further engagement will be carried out with stakeholders to raise awareness about the upcoming changes. At the end of the trial a special consultative procedure will be carried out before any permanent changes are implemented.

6.   Inclusion of Māori in the decision making process

No specific engagement with Māori has been undertaken in preparing this report, although Ngati Tama ki Te Waipounamu Trust has been consulted as an organisation located in this area and supported Option 1.

7.   Delegations

The Works and Infrastructure Committee has the following delegations to consider road safety improvements.

Areas of Responsibility

Roading network, including associated structures, bridges and retaining walls, walkways, footpaths and road reserve, landscaping and ancillary services and facilities, street lighting and traffic management control.

Powers to Decide

To perform all functions, powers and duties relating to the areas of responsibility conferred on Council by relevant legislation and not otherwise delegated to officers.

 

 

 


Item 7: Hampden Street/Waimea Road Intersection Safety Improvements: Attachment 1

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Item 7: Hampden Street/Waimea Road Intersection Safety Improvements: Attachment 2

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Item 7: Hampden Street/Waimea Road Intersection Safety Improvements: Attachment 3

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Item 8: Works and Infrastructure Quarterly Report to 30 June 2019

 

Works and Infrastructure Committee

15 August 2019

 

 

REPORT R10334

Works and Infrastructure Quarterly Report to 30 June 2019

     

 

1.       Purpose of Report

1.1       To inform the Committee of the financial and non-financial results for the fourth quarter for the activities under its delegated authority.

 

 

 

2.    Recommendation

 

That the Works and Infrastructure Committee

1.     Receives the report Works and Infrastructure Quarterly Report to 30 June 2019 (R10334) and its attachments (A2231606, A2231604).

 

 

3.       Background

3.1       Quarterly reports on performance are being provided to each Committee on the performance and delivery of projects and activities within their areas of responsibility.

3.2       The financial reporting focuses on the year to date performance (1 July 2018 to 30 June 2019) compared with the year-to-date (YTD) approved capital and operating budgets.

3.3       Unless otherwise indicated, all information is against approved operating budget, which is the 2018/19 Long Term Plan budget plus any carry forwards, plus or minus any other additions or changes as approved by the Committee or Council. 

3.4       More detailed project status reports are included (attachments) for the 43 projects that fall under the Works and Infrastructure Committee. These have been selected if their budget is at least $250,000 for 2018/19, are multi-year projects with a budget over $1 million, or have been assessed to be of particular interest to the Committee.

3.5       Project status is analysed based on three factors; quality, time and budget.  From the consideration of these three factors the project is summarised as being on track (green), some issues/risks (yellow), or major issues/risks (red). Projects that are within 5% of their budget are considered to be on track in regards to the budget factor.

4.       Key developments for the three months to 30 June 2019

4.1       Hardy Street water renewal was undertaken, with tidy up work continuing into July.

4.2       Saltwater Creek Bridge work commenced.

4.3       Stage one of the Tahunanui shared path was completed along with the first stage of Annesbrook watermain replacement.

4.4       The contract for the operation and maintenance of the Nelson Water Treatment Plant and its catchments was recently tendered and awarded to Fulton Hogan for a price of $7,482,795.13. This price is spread over approximately five years with the ability to be extended by a further five + five years depending on satisfactory performance.  Fulton Hogan are the current operator of the water treatment plant and were the only contractor to tender for this contract. The price tendered is within Council budgets. The new contract commences on 1 November 2019.

 

5.       Financial Results

Profit and Loss by Activity

 

 

 

 

 

 

Notes

Base Expenditure is expenditure that happens year after year, for example yearly contracts or operating expenses.

Programmed Expenditure is planned, or there is a specific programme of works. For example, painting a building.

Unprogrammed Expenditure is reactive or unplanned in nature, for example responding to a weather event. Budgets are included as provisions for these expenses which are unknown.

These tables exclude internal interest.

 


 

 

Operating Revenue (excluding rates)

 

 

 

 

 

 

 

 

 

Operating Expenditure (excluding internal interest)

 

 

Depreciation

As reported last quarter, the depreciation expenditure is greater than the current operating budget for several of Council’s activities.  The reason for the increase is due to the effects from 2017/18 revaluation being greater than originally allowed for.  Depreciation is $356,000 over budget within Works and Infrastructure. 

 

Terms used

Ahead/behind – this indicates that the variance is due to timing, or that it is not yet known whether the variance will continue for the full year. This should be clarified in the commentary.

Over/under – this indicates that a budget has been overspent or underspent, and that it is likely there is an actual cost saving or overrun. This should be made clear by the commentary.

TRANSPORT

 

Subsidised Roading income is greater than budget by $60,000. New Zealand Transport Agency (NZTA) subsidy income reflects expenditure, which is over budget for the year.

 

Subsidised Roading expenditure is greater than budget by $327,000. Road Safety Promotion costs are under budget by $53,000 as part of this budget relates to staff time. Overall, Road Safety Promotion is on budget. TRACKS and SATURN Modelling is under budget by $63,000.

 

The allocation of staff costs is over budget by $425,000. This includes time spent on Road Safety Promotion. More time has been coded to the subsidised roading activity in order to take full advantage of NZTA subsidies. It should be noted that staff costs are on budget for the organisation as a whole, and the variance in subsidised roading reflects a mismatch between the actual and budgeted allocation of costs. 

Unsubsidised Roading expenditure is greater than budget by $49,000. The budget assigned to prepare for development projects in the Saxton area has not been spent ($98,000) as progress has been delayed due to developer programmes.  Depreciation is $325,000 over budget due to the 2017/18 revaluation. The allocation of staff costs is under budget by $137,000, which partially offsets over budget staff costs in subsidised roading.

Parking Regulation income is less than budget by $161,000. Infringement fee income is under budget by $94,000. Court fines and cost recoveries are under budget by $66,000.

Parking Regulation expenditure is less than budget by $43,000. Court processing costs and parking regulation services are under budget by $46,000, partially offsetting under budget recoveries. The cost of providing services is under budget by $30,000 due to decreased Environmental Inspection Levy (EIL) prices.

Parking and CBD Enhancement income is less than budget by $145,000. Off street meter fee income is under budget by $139,000. The off street meter income is similar to prior year actuals. The hourly parking meter rate increased in the current year, and parking surveys have indicated that spaces are occupied, however it is hypothesised that patrons are exploiting the use of one-hour free parking multiple times during the day. Installation of new meters is expected to remedy this.

Parking and CBD Enhancement expenditure is greater than budget by $132,000. Parking Meter Maintenance costs are over budget by $70,000, due to purchase of an additional supply of paper and maintenance of the aging meters. Provision of Freedom Camping Amenities are over budget by $71,000, including increased rubbish bin collection costs associated with freedom camping. Wakatu leases rental expense is under budget by $34,000. Policy consultant expenditure is under budget by $44,000.

The allocation of staff costs is over of budget by $109,000, including $76,000 of time allocated to the Wakatu Square land disposal proposal.

SOLID WASTE

Transfer Station income is less than budget by $131,000. Transfer station income is driven by expenditure.

Transfer Station expenditure is less than budget by $131,000. Depreciation is under budget by $104,000 due to re-categorisation of assets to the joint landfill.

Landfill expenditure is less than budget by $53,000. Local disposal levies are under budget by $91,000. These are internal charges and reflect the under budget costs of other solid waste cost centres.

Green Waste income is less than budget by $72,000. Green waste fee income is under budget due to less volume of green waste received, possibly due to increased charges set at the beginning of the 2018-19 year making disposal with commercial processors more attractive.

Green Waste expenditure is less than budget by $60,000. The variance in expenditure also relates to less tonnage of waste being received.

Recycling income is greater than budget by $49,000. Recycling income is driven by expenditure.

Recycling expenditure is greater than budget by $51,000. The fibre subsidy expenditure is over budget by $54,000. In June 2018, the Committee was advised that China (New Zealand’s largest off-shore market for recycling) through their National Sword initiative had caused a sudden and steep drop in commodity prices notably for PET Mixed plastics and fibre. This drop in prices resulted in Nelmac seeking relief as allowed for under the contract and Council approving funding for 2018/19 funded from current reserves in the Solid Waste account (reserves).

UTILITIES

Wastewater income is greater than budget by $517,000. Commercial trade waste income is over budget by $410,000. This variance is due to catch-up invoices relating to the prior year being invoiced in the current year, and to the budget being set too low.

The Council’s share of the Nelson Regional Sewerage Business Unit (NRSBU) net surplus is over budget by $101,000. The NRSBU is described in more detail below.

Wastewater expenditure is greater than budget by $396,000. Depreciation expense is over budget by $111,000 due to the 2017/18 revaluation of assets. The Council’s share of the Regional Sewerage Business Unit costs is over budget by $450,000.

The NRSBU has incurred higher than budgeted management and maintenance costs. In addition, Council’s proportionate share of costs, due to volumes and waste type, have increased compared to budget.

Stormwater expenditure is greater than budget by $73,000.  Depreciation expense is over budget by $155,000 due to the 2017/18 revaluation of assets. Beatty Street Maire Stream Tributary Clean-Out expenditure is under budget by $43,000, representing a saving for this project.

Water Supply income is greater than budget by $237,000. Commercial water income is greater than budget by $446,000. Residential water income is less than budget by $389,000. Additional un-budgeted income of $127,000 has been received for water supplied to Tasman District Council users during the drought. The mismatch between commercial and residential water income is likely due to a mismatch in the allocation of the water income budgets.

Water Supply expenditure is less than budget by $109,000. The allocation of staff costs is under budget by $102,000. Water reticulation reactive maintenance is over budget by $88,000 due to a run of large watermain breaks and associated resurfacing. The cost of water purchased from TDC is under budget by $55,000 due to reduced water usage.

Flood Protection expenditure is less than budget by $121,000. Depreciation is under budget by $131,000.

 

 

 

 

 

 

 


 

Capital Expenditure (including capital staff time, excluding vested interests)

 

5.1       The total capital budget for infrastructure is approximately $28million.  The projected forecast since the beginning of 2019 has been approximately $25million as reported through the previous quarterly reports.  The actual spend has been confirmed at the projected forecast.  The key projects that have had an underspend/saving in 2018/19 financial year include:

5.2       Saltwater Creek Bridge Upgrade – Construction is underway, but due to the need for increased funding, the contract award was delayed. Construction started later than original anticipated and was not completed in the financial year. As a result there is approximately $100,000 underspent in this financial year. The project was rephased through the annual plan to allow completion of the work in the 2019/20 financial year.

5.3       Street light conversion to LED – the bulk purchase price of luminaires resulted in close to $700,000 underspend which has been used to install new street lights along Waimea Road, and replace decorative street lights as appropriate.  The overall savings are approximately $370,000 in 2018/19.

5.4       Residential Water Meters – the purchase price of the meters has come in lower than original estimate.  This has resulted in savings of $300,000 in 2018/19.

5.5       The Water treatment plant membranes renewal project has been completed with a $230,000 saving in 2018/19.

5.6       Rutherford Stage 1 Girls College Detention. This project has a projected spend of $50,000 versus a budget of $290,000 ($240,000 underspend). There are some major complexity in this area, with a number of potential solutions being explored, with each potential solution bringing further potential risks. As a result of the complexity further work is required and the project has been rephased through the Annual Plan process.

5.7       During the year where savings and underspends were identified the team worked actively to bring work forward. This has resulted in the Tui Glen Road watermain renewal going out to tender in the last quarter.

6.       Commentary on Capital Projects

6.1       All capital projects with a budget greater than $250,000 in this financial year have a project sheet in Attachment 1 of this report.

6.2       Note that the budget figures within the one page reports exclude capital staff costs, all reports in this financial have excluded capital staff costs.

            Key Points to note:

6.3       Hardy Street Watermain renewal was started in May, the pipe installation was completed in June, with road reinstatement and tidy up to be completed by end of July 2019. We received one or two complaints from local businesses, however, the footpath and access to these premises remained open throughout the works. 

6.4       Work commenced on the Westbrook Convergence Bridge Deck replacement project on 20 May.  The old deck has been demolished, the steel beam refurbished, replacement of the shared path and new pre-cast panels have been completed. The bridge was reopened in July.

6.5       Footpath work was extensive during the 2018/19 year with 2,470 lineal meters renewed and 1,425 lineal meters added to the network. This work will be ongoing and the programme for the 2019/20 year will be included in the next quarterly report.

6.6       Resurfacing work was completed with 20.25 lineal kilometres completed in the 2018/9 year. The forward works programme for the 2019/20 year is being finalised and will be included in the next quarterly report.

6.7       Bus Ticketing – This project has a projected underspend of $248,000.  This is due to the timeline of the project being extended as a result of initial testing by the supplier. It is important that back office functionality is without error and resolving this has caused some delay. It is now anticipated that Nelson will “go live” in the 3rd quarter 2019/20. Nelson City Council is part of a regional consortium and have no direct project management role.

6.8       Construction was completed on the Tahunanui Shared Path and new watermain along Annesbrook Drive (including underground ducting for Network Tasman).

6.9       Council is contributing up to $150,000 towards the upgrade of the water main upgrade in Suffolk Road as part of the Summerset development to future proof the City’s water supply. The construction of this watermain is being managed by Summerset and is currently 75% through completion and is anticipated to be completed in August rather than end of June as originally planned. As a result of this delay, officers expect a minor carryover into the 2019/20 financial year.

7.       Commentary on operational projects

7.1       There are detailed status reports for three operational projects included in the attachments.  These projects, have been selected for quarterly reporting as they have been assessed to be of particular interest to the Committee.

7.2       These operational projects are assessed on the same factors – quality, time and budget and noted as being on track, with some issues/risks or with major issues/risks. These project updates are appended in Attachment 1.

7.3       The Joint Waste Management and Minimisation Plan review was scheduled for completion in 2018. However, the late introduction of a per capita target, by the joint NCC/TDC working party and the operational delays caused by the Pigeon Valley fire, meant that the plan will not be adopted by Nelson City Council until September 2019. A waste minimisation Action Plan will be developed in partnership with Tasman District Council once the plan has been adopted. In the last year alongside a focus on promoting composting and recycling of e-waste, the waste minimisation work programme has consisted of investigative work in the construction, business and textile waste sector, along with trial funding pf projects to reduce waste at public events.

7.4       At the public forum of the 27 June Works and Infrastructure Committee, residents raised safety concerns for Kawai Street south. Officers are meeting with NZTA officials to discuss a potential traffic calming approach for this location. The traffic calming technique is known as “innovative streets” makes tactical changes more quickly and cost effectively, using innovative and effective techniques to reduce vehicle speeds and create more space for people. NZTA is currently producing guidance information for road controlling authorities and will be covering this in an update to the Regional Transport Committee meeting in September.

8.       Status Reports

8.1       Tahunanui Cycle Network – Preferred Option – Resolved WI/2018/029 updated comments:

Refer to the specific item in Attachment 1 of this report for the update.  Community engagement for Tahunanui Pathways Stage 2 is planned for autumn 2019, with construction to follow in summer 2019/2020.

This will no longer be reported under Status Reports as it will be reported in future as a specific project.

8.2       Sand Bags – Resolved CL/2018/119 updated comments:

To inform a future Works and Infrastructure report, work has commenced to investigate what policy and practice other New Zealand Councils have in this area.  Advice is being taken from Emergency Management.  In addition, messaging about sandbags in general for Council communication will be improved (e.g. how they work where to get them, how to install/dispose of).

9.       Other notable achievements, issues or matters of interest

Risks

9.1       The key risk for the Capital Projects team related to achieving delivery of the capital programme. During the year, issues arose with land negotiations, increased costs requiring further funding and inability to attract tenderers, all contributing to changes in the programmed timeline for some projects.

Recruitment

9.2       Capital projects has had a resignation during this quarter.  Recruitment continues for the remaining five positions along with the recent vacancy.

9.3       The utilities team is fully staffed.

9.4       The transport operations and activity management teams are now fully staffed.

Fire Emergency

9.5       A number of staff in infrastructure were involved in the Pigeon Valley fire efforts, resulting in additional work being taken up by others, or delayed. The effect has also continued to some degree with staff taking special leave and time in lieu.  The impact of this continued to be felt through the last quarter with staff showing high levels of stress associated with workloads.

Water Regulations

9.6       In July, Central Government approved a suite of regulatory reforms to help ensure safe drinking water, and deliver improved environmental outcomes from New Zealand’s wastewater and stormwater systems.

A new regulatory framework for drinking water will include:

·      A dedicated water regulator;

·      A new Water Services Bill;

·      Extending regulatory coverage to all water suppliers, except individual household self-suppliers;

·      Strengthened Government stewardship of wastewater and stormwater services, with Regional Councils remaining primary regulators for the environment;

·      Transitional arrangements of up to five years to allow water suppliers to adjust to the regulations, if necessary with support from the new regulator.

The Council is well placed to manage these reforms, specifically:

·    The drinking water supply is treated through a modern treatment plant that uses ultra-filtration membranes and disinfection.

·    Within the wastewater and stormwater activities, there are various programmes which will improve the environmental performance of these networks:

The wastewater Inflow & Infiltration programme.

Updating of the two wastewater models (consideration is being given to the development of a wastewater model for Nelson North) which will allow us to better understand weaknesses within the network and where we need to focus resources to obtain best performance.

The development of a stormwater treatment strategy to work towards meeting new objectives in the draft Nelson plan.

10.     Key Performance Measures

10.1     As part of the development of the Long Term Plan 2018-28 (LTP) Council approved levels of service, performance measures and targets for each activity.  There are 35 performance measures that fall under the Works and Infrastructure Committee.  The final results for each performance measure will be reported on through the Annual Report

·    On track

·    Not on track

·    Achieved

·    Not achieved

10.2     Attachment 2 lists all performance measures within the Works and Infrastructure Committee delegations, their status and commentary for the quarter.

10.3     Thirty one out of the 35 performance measures can be confirmed as achieved for the end of the financial year.

10.4     One performance measure relating to water reliability is on track.  This performance measures require the latest round of residential water meter readings, which are currently being processed. 

10.5     Three performance measures have not been achieved and are described in more detail below.

10.6     The target of 20% of combined journeys to work by walking or cycling was not achieved. As measured by the residents’ survey 19% of people surveyed walked, ran or cycled to work as their main mode of transport in the last 12 months. 10% cycled and 9% walked or ran. This is just short of the target of 20% for the 2018/19 financial year but is a major improvement on the 14% measure from 2017/18.

10.7     Due to the odour issues at the NWWTP, one performance measure was not achieved.  This reason for this odour issue was detailed in the second quarterly report that was presented to Works and Infrastructure Committee in February 2019.

10.8     The e-waste performance indicator of uptake of e-waste subsidy has not been met, however, failure to uptake subsidy does not reflect some positive behaviour change that has occurred. Data from the Nelson Environment Centre on tonnages shows an increase in volumes of e-waste being recycled, with the Centre undergoing expansion of its e-waste recycling service. 

10.9     The Council e-waste subsidy is primarily focused on households and plays an important role in first engaging residents with the option to e-cycle. The uptake of subsidy does not reflect the increase in e-cycling for a number of reasons including; return visits by residents not being eligible for a second subsidy; the introduction of an industry-led free e-waste drop off for personal electronic devices, and; the Environment Centre’s increasing capacity to repurpose e-waste has resulted in many e-waste drop offs not being charged for. A range of promotions were delivered to support the subsidy in 2018/19, and a review is now due to assess the relevance of the current performance indicator and to consider how business e-cycling can be further encouraged.

11.     Conclusion

11.1     The review of performance for the fourth quarter for the Works and Infrastructure Committee is included in this report, with project reports and performance measure updates attached.

 

 

Author:           Lois Plum, Manager Capital Projects

Attachments

Attachment 1:    A2231606 - Performance Measures

Attachment 2:    A2231604 - Project Reports

   


Item 8: Works and Infrastructure Quarterly Report to 30 June 2019: Attachment 1

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Item 8: Works and Infrastructure Quarterly Report to 30 June 2019: Attachment 2

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Item 9: Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit

 

Works and Infrastructure Committee

15 August 2019

 

 

REPORT R10293

Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit

     

 

1.       Purpose of Report

1.1       To receive feedback from the Nelson Tasman Regional Landfill Business Unit (NTRLBU) on the four submissions received by the Nelson City Council (NCC) as part of the 2019/20 Annual Plan deliberations and to receive the NTRLBU Board’s decisions in this matter. 

2.       Summary

2.1       As part of the 2019/20 Annual Plan submissions, the NCC received four submissions relating to the York Valley landfill.

2.2       All submissions were sent to the Acting General Manager (GM) to take to the NTRLBU Board (under whose delegations the subject matter of the submissions fall) and to report back to the NCC on their deliberations and decisions on these matters. 

2.3       The Board considered the submissions on 16 July 2019.  

 

 

3.       Recommendation

That the Works and Infrastructure Committee

1.    Receives the report Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit (R10293) and its attachment (A2226216); and

2.     Notes the resolutions from the Nelson Tasman Regional Landfill Business Unit in relation to the four submissions received by the Nelson City Council as part of its 2019/20 Annual Plan specifically that:

a) the 2019 – 2020 fees and charges for York Valley landfill remain unchanged; and

 

b) the fees and charges and associated discounts for Hazardous Activities and Industries List material from both residential and commercial sites for 2019/2020 are still applicable; and

 

c)  the Committee requests further work on the matter regarding receiving material from Hazardous Activities and Industries List sites.

 

 

 

4.       Background

4.1       As part of the 2019/20 Annual Plan submissions, the NCC received four submissions relating to the York Valley landfill. Refer to Attachment 1 (A2226216) for the submissions.

4.2       Three of those submissions supported the proposed increase in landfill fees and charges for 2019/20.

4.3       One submitter raised two questions:

4.3.1    Whether the discounts for Hazardous Activities and Industries List (HAIL) material would still apply. For completeness these discounts are:

·     For HAIL from residential sites a 40% discount if HAIL material meets the National Environmental Standards for Assessing and Managing Contamination in soil to Protect Human Health (NESCS) and can be used as cover material and a 15% discount if HAIL material does not meet the NESCS standards and cannot be used as cover; and

·     For HAIL from commercial sites a 10% discount (0 – 17,000m3) and 15% discount (volumes > 17,000m3).

4.3.2    Why HAIL material cannot be treated as clean fill (which attracts no charge at the landfill as it can be used for cover) if the HAIL material passes the requirements for clean fill.

4.4       As noted in the 4 June 2019 Annual Plan deliberations report, all submissions were sent to the Acting GM to take to the NTRLBU Board, who has delegated authority to deal with the matters raised in the submissions.

4.5       The new fees and charges for the landfill took effect on 1 July 2019 - an increase from $141/tonne to $163/tonne (inclusive GST).    

4.6       The Board considered the submissions on the 16 July 2019 and the Board resolved as follows:

Moved Cr Maling/Walker

             RLBU19-07-24

That the Nelson-Tasman Regional Landfill Business Unit Committee:

Confirms following deliberations of the Nelson City Council Annual Plan submissions:

·   that the 2019–2020 fees and charges for York Valley landfill remain unchanged; and

·   that the fees and charges and associated discounts for HAIL from both residential and commercial sites for 2019/2020 are still applicable; and

·   that the Committee requests further work on the matter regarding receiving material from HAIL sites.

5.       Discussion

5.1       The Terms of Reference (ToR) of the NTRLBU notes the following (extract from the ToR):       

6.       Conclusion

6.1       The Board has resolved that the fees and charges set for the 2019/20 year will remain unchanged following their deliberations and that the charges for HAIL and the associated discounts will still apply.

6.2       The Board, under their Terms of Reference, has the authority to make these decisions and their decision is provided to the Committee for information. Responses will be sent to the four submitters following this committee meeting. 

6.3     The Board has also requested that further work on the matter of receiving material from HAIL sites be undertaken and considered as part of the 2020/21 Business Plan. 

 

Author:           Alec Louverdis, Group Manager Infrastructure

Attachments

Attachment 1:    A2226216 - Landfill Charges - Submissions

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

The NTRLBU is a joint committee constituted pursuant to the provisions of Schedule 7 to the Local Government Act 2002. 

2.   Consistency with Community Outcomes and Council Policy

The decision in this report assists Council in providing key infrastructure and services to the community in a cost effective manner. The following community outcomes are applicable:

• Our unique natural environment is healthy and protected.

• Our infrastructure is efficient, cost effective and meets current and future needs.

3.   Risk

The risk of the Board’s decisions in the matters by the four submitters as part of the Annual Plan submissions is very low as the fees and charges set for the 2019/20 year for the landfill will remain unchanged.

4.   Financial impact

The decisions by the Board has no impact on 2019/20 landfill income.

5.   Degree of significance and level of engagement

The decision is of low significance and therefore no community consultation is planned. 

6.   Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

7.   Delegations

       The Works and Infrastructure Committee has the following delegations.

       Areas of Responsibility:

·        The provision, operation and maintenance of solid waste services, including kerbside solid waste and recycling collection services, landfills and transfer stations and community education. 

       Powers to Decide:

·        To perform all functions, powers and duties relating to the areas of responsibility conferred on Council by relevant legislation and not otherwise delegated to officers

         Powers to Recommend:

·        Any other matters within the areas of responsibility noted above.

·        Development or review of policies and strategies relating to areas of responsibility

 

 


Item 9: Consideration of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman Joint Regional Landfill Business Unit: Attachment 1

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Item 10: Nelson Regional Sewerage Business Unit 2019/20 Business Plan

 

Works and Infrastructure Committee

15 August 2019

 

 

REPORT R9841

Nelson Regional Sewerage Business Unit 2019/20 Business Plan

      

 

1.       Purpose of Report

1.1       To receive, consider and either approve the Draft Nelson Regional Sewerage (NRSBU) 2019-20 Business Plan (Business Plan) with or without conditions, or to provide feedback to the NRSBU Acting General Manager (GM) to take back to the NRSBU Board (Board) for consideration.

 

 

2.       Summary

2.1       The 2019/20 Business Plan has as yet not been approved by either the Nelson City Council (NCC) or Tasman District Council (TDC) and was substantially delayed as a result of work required on the previous 2018/19 Business Plan and the Pigeon Valley fires.

2.2       The 2019/20 year has already commenced and business-as-usual (BAU) has continued.

2.3       The Business Plan was approved by the NRSBU Board in March 2019 and more recently in July 2019.

2.4       Work on the 2020/21 Business Plan is scheduled to commence shortly to meet the requirements of the Memorandum of Understanding (MoU) to inform the Draft 2020/21 Annual Plan.     

3.       Recommendation

That the Works and Infrastructure Committee

1.  Receives the report Nelson Regional Sewerage Business Unit 2019/20 Business Plan  (R9841) and its attachments (A2227841 and A2231037); and

 

2.  Notes that the General Manager and Operational Services for the Nelson Sewerage Business Unit will be brought back in-house to Nelson City Council as administering authority.

Recommendation to Council

That the Council

1.  Approves the Nelson Regional Sewerage Business Unit 2019/20 Business Plan (A2227841).

 

 

 

4.       Background

4.1       The NRSBU was established by the NCC and TDC in July 2000. Its purpose is to manage and operate the wastewater treatment facility at Bell Island and the associated reticulation network efficiently and in accordance with resource consent conditions and to meet the needs of its customers.

4.2       A Memorandum of Understanding (MoU) has been signed by both Councils, as required, and this MoU requires that a Draft Business Plan for each financial year (commencing 1 July) be presented to both Councils annually by 31 December.

4.3       The NRSBU will then consider any comments from the Councils before finalising the Business Plan and presenting the final Business Plan to both Councils by 31 March.

5.       Discussion

5.1       The NRSBU Board considered the 2019/20 NRSBU and resolved on 8 March 2019 as below:

Approves the draft Nelson Regional Sewerage Business Unit Business Plan 2019/2020”.

5.2       The Draft 2019/20 Business Plan was received by NCC officers from the Acting General Manager of the NRSBU on 29 March 2019. 

5.3       This 2019/20 Business Plan that was to be presented to this Committee by December 2018 was substantially delayed for two reasons:

5.3.1    The additional work required to the previous 2018/19 Business Plan that was sent back to the Acting General Manager and the NRSBU Board to include work around this Council’s Long Term Plan and its environmental aspirations. 

5.3.2    The response to the Pigeon Valley fires, that required re-allocation of resources from across both Council’s. 

5.4       A number of items in the 2019/20 Business Plan have changed since first being approved by the Board in March 2019. The NRSBU Board considered these changes and resolved on 16 July 2019 as below:

Approves the revised draft Business Plan 2019/20; and

Recommends the revised Draft Business Plan 2019/20 to Nelson City Council and Tasman District Council for their approval”.    

6.       Revised draft 2019/20 Business Plan details

6.1       The changes to the March 2019 Business Plan are discussed below.   

6.2       Additional capital funding of $500,000 has been included in year 2019/20 to provide for implementation of the filtration system to allow re-use of the treated waste water with the old filters from the Nelson Water Treatment Plant. The work on the trial is underway.   

6.3       In order to attend to the environmental issues, an additional $550,000 was added into year 2019/20 that includes a study and initial design of capacity improvements to the regional pipeline downstream of the Beach Road pump station to Point Road.

6.4       A re-phasing of work on the Regional Pipeline Capacity upgrade is as shown in the table below.

 

Financial Year

Original budget

Proposed budget

19/20

$0

$0.55M (item 6.3)

20/21

$1M

$5M

21/22

$6.5M

$8M

Management services

6.5       The management of the NRSBU has predominantly been undertaken internally by NCC since 2000. With the establishment of the Nelson Tasman Regional Landfill Business Unit (NTRLBU), the General Manager for both Business Units has, since June 2018, been managed by contracting services through Beca Consulting (Beca).

6.6       This management structure was always to be temporary (up to six months) and the plan was to finalise a management structure in early 2019. The Pigeon Valley fires delayed this work and required an extension of the Beca contract to June 2019 and most recently on a month-by-month basis until both Councils have an agreed way forward on management services. 

6.7       Whilst this interim measure has worked well, the additional costs of this delivery model has been raised as a concern by both Council’s.

6.8       Following agreement between the two Board chairs and the two Council Chief Executives on 21 May 2019, it was agreed to call for tenders for management services for the combined Business Units.

6.9       In summary the costs of using an external provider to manage both Business Units for BAU and capex is approximately three times that of providing the services in-house - $1.1M compared to $380,000 (based on three Full Time Equivalent’s). Bringing the services back in-house will reduce the BAU component substantially. A summary of the analysis is appended as Attachment 2.

6.10     Following discussion between the two Council Chief Executives and the two Board Chairs on 12 July 2019, it was agreed that management services be brought back in-house under NCC as administering authority. Both Boards were advised of this decision at their 16 July meetings.

6.11     Officer’s best estimate is that bringing resources in-house could be filled by December this year and until these positions have been filled, Beca will continue with the interim management arrangement.

6.12     Whilst the Business Plan currently before both Council’s does not reflect this new management model, the implication with respect to the line item for Management costs will be less than that shown and any saving will be realised in the wash-up at the end of 2019/20.   

7.       Options

7.1       The Committee has two options - either approve the Business Plan or send the Draft Business Plan back to the Acting GM and the NRSBU Board for more work.

 

Option 1: Approve the Business Plan

Advantages

·    With the financial year already commenced it will allow officers and the NRSBU Board to focus on the draft 2020/21 Business Plan.

·    With decision to bring management services in-house savings will be realised. 

Risks and Disadvantages

·    None. 

Option 1: Do not approve the Business Plan and refer back to Acting GM with request to review

Advantages

·     None

Risks and Disadvantages

·     Will further delay approval of the 2019/20 Business Plan.

·     Will substantially delay preparation of the 2020/21 Business Plan.

8.       Conclusion

8.1       Officers recommend that the NRSBU 2019/20 Business Plan be approved by Council noting that the NRSBU Board has approved the Plan.

8.2       Whilst late, the financial year has already commenced and the priority of officers, the General Manager and NRSBU Board needs to be on the 2020/21 Draft Business Plan. 

 

Author:           Alec Louverdis, Group Manager Infrastructure

Attachments

Attachment 1:    A2227841 - NRSBU Business Plan 2019-20

Attachment 2:    A2231037 - Overall Assessment

  

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

The NRSBU is a joint committee constituted pursuant to the provisions of Schedule 7 to the Local Government Act 2002. 

2.   Consistency with Community Outcomes and Council Policy

The decision in this report assists Council in providing key infrastructure and services to the community in a cost effective manner. The following community outcomes are applicable:

·    Our unique natural environment is healthy and protected.

·      Our infrastructure is efficient, cost effective and meets current and future needs.

3.   Risk

The risk of not approving the 2019/20 Business Plan is that this will delay the NRSBU implementing its Business Plan for 2019/20 and will most certainly delay the preparation of the Draft 2020/21 Business Plan.   

4.   Financial impact

The 2019/20 Business Plan will realise a saving by bringing management services back in-house under NCC.

5.   Degree of significance and level of engagement

The decision is of low significance and no community consultation is planned. 

6.   Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

7.   Delegations

       The Works and Infrastructure Committee has the following delegations.

       Areas of Responsibility:

·        Wastewater

       Powers to Decide:

·        To perform all functions, powers and duties relating to the areas of responsibility conferred on Council by relevant legislation and not otherwise delegated to officers

         Powers to Recommend:

·        Asset and Activity Management Plans falling within the areas of responsibility

·        Development or review of policies and strategies relating to areas of responsibility

·        Any other matters within the areas of responsibility noted above.

 

 


Item 10: Nelson Regional Sewerage Business Unit 2019/20 Business Plan: Attachment 1

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Item 10: Nelson Regional Sewerage Business Unit 2019/20 Business Plan: Attachment 2

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Item 11: Nelson Tasman Joint Waste Management and Minimisation Plan

 

Works and Infrastructure Committee

15 August 2019

 

 

REPORT R9494

Nelson Tasman Joint Waste Management and Minimisation Plan

     

 

1.       Purpose of Report

1.1       To approve the adoption of the Nelson Tasman Waste Management and Minimisation Plan (WMMP).

 

 

2.       Recommendation

That the Works and Infrastructure Committee

1.    Receives the report Nelson Tasman Joint Waste Management and Minimisation Plan Report and its attachment (A2227838).

Recommendation to Council

That the Council

1.    Approves the Nelson Tasman Joint Waste Management and Minimisation Plan (A2227838), subject to a reciprocal agreement by Tasman District Council;  and

 2.   Notes that the scope, timing and funding of proposed activities in the Joint Waste Management and Minimisation Plan will be considered in the development of the Long Term Plan 2021-2031.

 

 

 

3.       Background

3.1       All local authorities have a statutory responsibility to adopt a waste management and minimisation plan, with mandatory reviews at least every six years. In 2012, the two Councils (Nelson and Tasman), jointly produced the first WMMP that was required to be reviewed in 2018.

3.2       A Joint Waste Working Party with its own terms of reference was established by both councils to carry out the review. Its responsibilities included updating the WMMP for public consultation, to hear and deliberate on submissions and make recommendations to the two councils to either adopt or not adopt the WMMP. The review was based on a waste assessment that was completed in 2017, a requirement of the Waste Minimisation Act 2008.

3.3       The Working Party (comprising three Councillors from each Council), reviewed the joint WMMP and determined in early 2018 that the 2012 plan was still largely fit for purpose, with some amendments. An amended WMMP was updated and approved for consultation by both Councils. Nelson City Council resolved on 9 August 2018 as below, that the Council:

Approves the draft Joint Waste Management and Minimisation Plan (A1987259 of report R8965) and the Statement of Proposal (A1987256 of report R8965) that will allow the Special Consultative Procedure to commence.

3.4       The consultation on the amended joint WMMP opened on 17 August 2018 and closed on 17 September 2018, with 41 submissions received, of which nine wished to be heard.

3.5       The Working Party heard submissions on 9 October 2018, at the Tasman District Council offices and deliberated on the submissions on 24 October 2018. It was noted that almost 25% of submissions called for zero waste or some target to be introduced into the JWMMP.

3.6       The Working Party recommended to the two Councils on 24 October 2018 as below:

 

That the Joint Waste Management and Minimisation Plan Delegations Hearing:

 

1. receives the report Deliberations on the 2018 Joint Waste Management and Minimisation Plan and its attachments (Attachments 1, 2 and 3); and

 

2. requests that staff report back to the Joint Waste Management and Minimisation Working Party on a range of targets to be included in the Joint Waste Management and Minimisation Plan.

                     

       and

       

That the Joint Waste Management and Minimisation Plan Hearings Panel accepts the changes noted in Appendix 2 Schedule of Proposed Changes included in the agenda for this meeting.


 

 

3.7       The Working Party further resolved on 11 June 2019 that the Submissions Hearing Panel:

1.  receives the Nelson Tasman Waste Management and Minimisation Plan - Further Consideration of Submissions, report SH19-06-01; and

2.  agrees to the proposed changes to the 2018 Nelson Tasman Joint Waste Management and Minimisation Plan as per Attachment 1; and

3. delegates authority to the Chair and the Deputy Chair to approve minor amendments or corrections; and

4. recommends that the 2018 Nelson Tasman Joint Waste Management and Minimisation Plan, as amended in Attachment 1, be presented to the Nelson City Council and Tasman District Council for adoption.

          Submissions

3.8       The majority of the 41 submissions supported the proposed WMMP. Just over half of these did not request any changes to the WMMP. All but one made operational or funding requests that fell outside the scope of the WMMP. These requests would be for each Council to consider when determining their programme of actions to implement waste management and minimisation responsibilities, through each Council’s Long-Term and Annual Planning processes.

3.9       Themes mentioned in submissions provided the Councils with an understanding of community expectations around waste management and minimisation actions that are sought. Some of these can only be delivered by Central Government or the commercial sector. Those relating to Council responsibilities or potential activities will need to be considered for implementation following adoption of the Plan through future LTP or Annual Plans and are not included in the WMMP itself.

3.10     The themes mentioned most frequently, and the number of submissions mentioning them, were:

·    Invest more in education, information, promotion (17)

·    Provide composting, green waste bins or services (14)

·    Support, promote product stewardship (13)

·    Collaborate / engage with businesses (12)

·    Focus on waste reduction or avoidance (10)

·    Invest more/provide plastic recycling, reduce plastic (9)

·    Work and engage with community groups (9)

·    Take action, lead by example (9)

·    Make packaging recyclable (9)

3.11     The Working Party determined that some amendments were required in response to submissions. These included updating the section on the Kaitiakitanga section at the request of Ngati Tama and Te Atiawa, clarifying the Councils’ role in relation to their communities, and correcting a small number of typographical errors.

3.12     An additional amendment was the introduction of an aspirational goal to eliminate unnecessary waste to landfill, and a target to reduce waste by 10% per person by 2030. The changes are highlighted in the document appended as Attachment 1. 

4.       Discussion

4.1       The joint WMMP provides a policy framework for the two Councils to carry out their individual waste management and minimisation activities for which they are responsible. Central Government and the actions of manufacturers, individual businesses, residents and visitors also shape waste management and minimisation outcomes in the Nelson/Tasman region.

4.2       The main difference between the amended WMMP and the 2012 WMMP is the increased emphasis on the avoidance of waste. It also makes it clearer that Councils cannot provide or control all waste management and minimisation activities, as many of the outcomes depend partly or completely on other parties’ waste-related practices over which local authorities have limited or no control.

4.3       The other significant difference is the introduction of an aspirational goal: ‘our ambition is to eliminate unnecessary waste to landfill’ with a target to reduce waste by 10% per person by 2030. This target was derived following work by a waste expert to quantify what waste diversion could be achieved at what cost. The working party received a presentation of that information and subsequently elected to propose this target as a ‘stretch’ target for the Councils. It is likely to require a combination of service provision by the Councils, support for commercial and not-for-profit organisations, regulatory actions, pricing incentives and engagement with the whole community. The potential activities required to meet this target are detailed as methods in the plan. This target does not take into account the potential for compliance or engagement to reduce the creation of waste, which are factors which can negatively or positively influence the councils’ ability to reduce per capita waste to landfill without providing services.

4.4       The amended WMMP having been based on the previous 2012 WMMP provides a similar enabling policy framework and provides flexibility for the two Councils to make independent funding and operational decisions within that framework, and to respond to any changes in Central Government policy.

4.5       Whilst Central Government changes might trigger a full review of all councils’ WMMPs, the adoption of the Joint WMMP provides a fit for purpose policy framework should that eventuate.

4.6       Tasman District Council’s Engineering Services Committee is considering approval of the WMMP on 15 August 2019.

5.       Financial implications

5.1       A 10% waste reduction target may require additional funding. This is an aspirational target only and based on the modelling provided by a waste expert and supported by the working party. Achieving this target could cost in the order of $1.5 million to $5.6 million per annum ($0.75 million to $2.8 million for each Council) depending on what measures are employed. Better estimates will be developed through the development of Business Cases and Activity Management Plans for each councils’ Long Term Plan processes. All decisions on implementation would be made independently by each Council as part of future Annual Plans.

6.       Options

6.1       All local authorities are required to have a waste management and minimisation plan. The Working Party has reviewed the 2012 WMMP and determined that it is largely fit for purpose with some amendments, and has recommended that the WMMP be adopted by both NCC and TDC. Each council has two options in this matter – either adopt or not adopt the joint WMMP. Officers support the adoption of the amended WMMP (Option 1).

 

Option 1: Adopt the Joint WMMP

Advantages

·   Provides increased certainty on the Councils’ approach

·   Consistent with the majority of submissions and stakeholder feedback

·   Generally aligned with what is practically achievable by both Councils

·   Gives effect to the feedback received in iwi submissions and prior discussions

·   Provides a basis for both Councils to move to implementation the Plan

·   Positions the Councils to respond to changes which may result from new central government climate change and waste policies

Risks and Disadvantages

·   A small number of submitters and the community might not agree with the direction of the amended Plan

·   May not be affordable or achievable by the Councils

 

 

 

Option 2: Do not adopt the Joint WMMP

Advantages

·    None known

Risks and Disadvantages

·    Difficult to align with TDC if it adopts the Plan

·    Inconsistent with the prior Working Party decision that the 2012 WMMP is largely fit for purpose with some amendments to update the Plan

·    Increased cost and delayed completion of the review process, as required by the Waste Minimisation Act 2008

·    Might result in a significantly modified document that no longer has the support of the majority of submitters and stakeholders, which might trigger a second engagement and consultation process

·    Delay in implementation by the Councils, which includes some financial impact.

 

 

Author:           Karen Lee, Environmental Programmes Adviser

Attachments

Attachment 1:    A2227838 Nelson Tasman WMMP  - September 2019

  

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

The recommendation supports the achievement of both Nelson City Council’s and Tasman District Council’s obligations under the Waste Minimisation Act 2008 and the Local Government Act 2002. The NCC and TDC have a statutory responsibility to promote effective and efficient waste minimisation and, for this purpose, to adopt a waste management and minimisation plan. The review and amendments to the 2012 Plan, and subsequent consultation process were carried out according to the Waste Minimisation Act 2008 and the Local Government Act 2002

2.   Consistency with Community Outcomes and Council Policy

The recommendations in this report support the following Nelson City Council Community Outcomes – “Our unique environment is healthy and protected”; “Our infrastructure is efficient, cost effective and meets current and future needs”; Our communities are healthy, safe, inclusive and resilient” and “Our region is supported by an innovative and sustainable economy”.

3.   Risk

There is a risk that Central Government Policy on waste management and minimisation changes within the next one to two years. While this is highly likely to occur, the proposed Plan provides a sufficiently flexible policy framework to enable the two councils to update their activities. The councils are obliged to update the Plan in a timely manner. If Government Policy changes significantly, it might trigger a review of the joint WMMP within the next six years.

There is a risk, that decisions on the final form of the Plan in response to submissions will not be supported by all submitters or the wider community. Both councils, in implementing the updated Plan, will do so within the extent of their obligations under legislation for waste management and minimisation. Submissions have shown that operational and funding decisions are of most interest. It is the subsequent implementation phase that is likely to attract the most community interest, rather than in setting the overall policy framework for the two councils.

4.   Financial impact

Adopting this plan does not commit council to expenditure so there is no direct financial impact within this report. The two councils would independently determine how they wish to fund and implement the Plan, once adopted.

5.   Degree of significance and level of engagement

This matter is of medium significance because it relates to the policy framework for waste management and minimisation across the Nelson Tasman region. Consultation was undertaken according to the Special Consultative Procedure in the Local Government Act 2002.

6.   Inclusion of Māori in the decision making process

All manawhenua iwi of Nelson Tasman were consulted on the proposed Plan before the submission process. This included staff meeting with and phoning iwi representatives individually to explain the proposed plan and answer questions. All iwi were subsequently invited to provide additional feedback through the submissions process. Representatives of Ngati Koata, Ngati Tama and Te Atiawa made submissions. This feedback has been incorporated into Guiding Principle 3 of the JWMMP.

7.   Delegations

The Works and Infrastructure Committee has the following delegations to consider the Nelson Tasman Joint Waste Management and Minimisation Plan:

Area of Responsibility:

·      Solid waste, including landfill and transfer stations

Powers to Recommend:

·      Development or review of policies and strategies relating to areas of responsibility

 

 


Item 11: Nelson Tasman Joint Waste Management and Minimisation Plan: Attachment 1

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