AGENDA
Ordinary meeting of the
Joint Shareholders Committee
Tuesday 20 August 2019
Commencing at 1.30p.m.
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor of Nelson Rachel Reese
(Chairperson), His Worship the Mayor of Tasman Richard Kempthorne, Nelson City
Councillors Ian Barker, Mel Courtney, Paul Matheson (Deputy Chairperson), Gaile
Noonan, and Tim Skinner, Tasman District Councillors Tim King, Stuart Bryant,
Pete Canton, David Ogilvie, Trevor Tuffnell
Quorum: 6 (at least 3 from each Council)
Guidelines for councillors
attending the meeting, who are not members of the Committee, as set out in
Standing Order 12.1:
·
All councillors, whether or not they are members of the
Committee, may attend Committee meetings
·
At the discretion of the Chair, councillors who are not Committee
members may speak, or ask questions about a matter.
·
Only Committee members may vote on any matter before the
Committee
It is good practice for both Committee members and
non-Committee members to declare any interests in items on the agenda.
They should withdraw from the room for discussion and voting on any of these
items.
Joint Shareholders Committee
20
August 2019
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 16
April 2019 3 - 3
Document number M4165
Recommendation
|
That the Joint Shareholders Committee
1. Confirms the minutes of the
meeting of the Joint Shareholders Committee, held on 16 April 2019, as a true
and correct record.
|
Note: the
meeting will consider the public excluded items first, then the public will be
readmitted for Item 7 – Nelson Airport Ltd Final Statement of Intent
2019-2020.
Public
Excluded Business
6. Exclusion
of the Public
Recommendation
|
That
the Joint Shareholders Committee
1.
Confirms, in
accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Daryl Wehner, Phil Lough,
Chairperson, and Matt McDonald, Acting CEO, of Port Nelson Limited, remain
after the public has been excluded, for Item 2 of the Public Excluded agenda Port
Nelson Limited Draft Statement of Corporate Intent 2019/22, as they have
knowledge relating to the matter that will assist the meeting.
|
Recommendation
That the
Joint Shareholders Committee
2.
Excludes the public from the following parts of the proceedings of this
meeting.
3.
The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Joint
Shareholders Committee Meeting - Public Excluded Minutes - 16 April
2019
|
Section 48(1)(a)
The public
conduct of this matter would be likely to result in disclosure of information
for which good reason exists under section 7.
|
The withholding
of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
|
2
|
Port Nelson
Limited Draft Statement of Corporate Intent 2019/22
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding
of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Directors
remuneration 2019 - Port Nelson Limited and Nelson Airport Limited
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding
of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
4
|
Tasman Bays
Heritage Trust - Adoption of Final Statement of Intent and Trustee
Remuneration
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding
of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
5
|
Nelson
Airport Ltd Director Rotation
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding
of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
7. Nelson Airport Ltd -
Final Statement of Intent 2019-2020 3 - 3
Document number R10387
Recommendation
|
That
the Joint Shareholders Committee
1. Receives
the report Nelson Airport Ltd - Final Statement of Intent 2019-2020 (A2233882) and its attachment (A2218625); and
2. Notes the delivery of the Nelson Airport Limited final
Statement of Intent 2019/20 (attachment A2233882) as required under the Local
Government Act 2002; and
3. Agrees to the final
Nelson Airport Limited Statement of Intent.
|
Joint Shareholders Committee
Minutes - 16 April 2019
Present: His
Worship the Mayor of Tasman R Kempthorne (Chairperson), Nelson City Councillors
I Barker, M Courtney, P Matheson, G Noonan, and T Skinner; Tasman District
Councillors, S Bryant, P Canton, D Ogilvie and T Tuffnell
In
Attendance: Chief Executive (P Dougherty), Tasman
District Council Chief Executive (J Dowding) and Corporate Services Manager,
Mike Drummond, Group Manager Community Services (R Ball), Group Manager
Corporate Services (N Harrison) and Governance Adviser (E Stephenson)
Apologies: Her
Worship the Mayor R Reese, Councillors T King and D Ogilvie
1. Apologies
|
Resolved JSC/2019/001
|
|
|
That the Joint Shareholders Committee
1. Receives
and accepts the apologies from Her Worship the Mayor R Reese and Councillors
T King and D Ogilvie.
|
|
Bryant/Barker Carried
|
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 20
November 2018
Document number M3917, agenda
pages 6 - 10 refer.
|
Resolved JSC/2019/002
|
|
|
That the Joint
Shareholders Committee
1. Confirms the minutes of the
meeting of the Joint Shareholders Committee, held on 20 November 2018, as a
true and correct record.
|
|
Tuffnell/Courtney Carried
|
6. Port Nelson Limited
half yearly report to 31 December 2018
Document number R9955, agenda
pages 11 - 16 refer.
|
Group Manager Corporate Services, Nikki Harrison,
spoke to the report and answered questions regarding the company’s
retained earnings.
|
|
Resolved JSC/2019/003
|
|
|
That the Joint Shareholders Committee
1. Receives the report Port Nelson
Limited half yearly report to 31 December 2018 (R9955) and its attachment (A2143970).
|
|
Noonan/Barker Carried
|
7. Tasman Bays Heritage
Trust Half Yearly Report to 31 December 2018 and draft Statement of Intent
2019/22
Document number R9965, agenda
pages 17 - 68 refer.
|
Olivia Hall and Emma Thompson of Tasman Bays
Heritage Trust were available to answer questions. Group Manager Community
Services, Roger Ball, spoke to the report and Group Manager Corporate
Services, Nikki Harrison, answered questions regarding outstanding loan
balances.
It was noted that the matter would come back to both
councils regarding the capital works project, including a funding budget, and
that the decision today was to endorse continued progress.
|
|
Resolved JSC/2019/004
|
|
|
That
the Joint Shareholders Committee
1. Receives the report Tasman Bays Heritage Trust
Half Yearly Report to 31 December 2018 and draft Statement of Intent 2019/22
(R9965) and its attachments
(A2149588, A2149585, A2089336 and A2149583); and
2. Notes the
delivery of the Tasman Bays Heritage Trust draft
Statement of Intent 2019/2022 (A2149585) as required under the Local
Government Act 2002; and
3. Provides the
following feedback to the Tasman Bays Heritage Trust Board on its draft
Statement of Intent:
· Endorses the Tasman Bays Heritage Trust plan to
continue to progress a capital works project that will safely and
appropriately house and care for the Nelson Tasman Regional Heritage
Collection; and
· Requests the Tasman Bays Heritage Trust to revise its
visitation forecasts.
|
|
Tuffnell/Courtney Carried
|
8. Nelson Airport
Limited half yearly report to 31 December 2018
Document number R9954, agenda
pages 69 - 93 refer.
|
Robert Evans, Chief Executive and Simon Orr, Corporate
Services Manager, Nelson Airport Ltd, and Tasman District Council Corporate
Services Manager, Mike Drummond were available to answer questions.
Mr Evans answered questions regarding the progress of the
second stage of the Airport terminal build.
|
|
Resolved JSC/2019/005
|
|
|
That the Joint Shareholders Committee
1. Receives the report Nelson
Airport Limited half yearly report to 31 December 2018 (R9954) and its attachment (A2153339).
|
|
Barker/Bryant Carried
|
9. Exclusion
of the Public
Robert Evans, Chief Executive
and Simon Orr, Corporate Services Manager, Nelson Airport Ltd, were in
attendance for Item 1 of the Public Excluded agenda to answer questions and,
accordingly, the following resolution was required to be passed:
|
Resolved JSC/2019/006
|
|
|
That the Joint
Shareholders Committee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Robert Evans, Chief Executive and
Simon Orr, Corporate Services Manager, Nelson Airport Ltd, remain after the
public has been excluded, for Item 1 of the Public Excluded agenda (Nelson
Airport Limited - Draft Statement of Intent 2018-2019), as they have
knowledge relating to Nelson Airport Ltd that will assist the meeting.
|
|
Bryant/Barker Carried
|
|
Resolved JSC/2019/007
|
|
|
That the Joint Shareholders Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Bryant/Barker Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Nelson Airport Limited - Draft Statement of Intent
2019-2020
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
|
The meeting went into public excluded session at 1.55p.m.
and resumed in public session at 2.10p.m.
There being no further business the meeting ended at 2.10p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Nelson Airport
Ltd - Final Statement of Intent 2019-2020
|
|
Joint Shareholders Committee
20 August 2019
|
REPORT R10387
Nelson
Airport Ltd - Final Statement of Intent 2019-2020
1. Recommendation
|
That the Joint Shareholders Committee
1. Receives
the report Nelson Airport Ltd - Final Statement of Intent 2019-2020 (A2233882) and its attachment (A2218625); and
2. Notes the delivery of the Nelson Airport Limited final
Statement of Intent 2019/20 (attachment A2233882) as required under the Local
Government Act 2002; and
3. Agrees to the final Nelson Airport Limited Statement of Intent.
|
Author: Mike
Drummond, Corporate Services Manager, Tasman District Council
Attachments
Attachment 1: A2233882
- Nelson Airport Ltd - Report - Final Statement of Intent 2019-2020 ⇩
Attachment 2: A2218625
- Nelson Airport Ltd Statement of Intent 2019-2020 ⇩
