Agenda of Civil Defence Emergency Management Group

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AGENDA

Ordinary meeting of the

Nelson Tasman Civil Defence Emergency Management Group

Tuesday 20 August 2019
Commencing at the conclusion of the Joint Shareholders Committee
Council Chamber

Civic House

110 Trafalgar Street, Nelson

Nelson Tasman Civil Defence Emergency Management Group

20 August 2019

Page No.

1. Apologies

Nil

2. Interests

2.1 Updates to the Interests Register

2.2 Identify any conflicts of interest in the agenda

3. Confirmation of Minutes

3.1 22 May 2019 4 - 6

Document number M4235

Recommendation

That the Civil Defence Emergency Management Group

1. Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 22 May 2019, as a true and correct record.

4. Nelson Tasman Emergency Management Office Manager's Report 7 - 385

Document number R10414

Recommendation

That the Civil Defence Emergency Management Group

1. Receives the report Nelson Tasman Emergency Management Office Manager's Report (R10414) and its attachment (A2239498).

5. CDEM Coordinating Executive Group Minutes 25 June 2019 386 - 394

Document number R10415

Recommendation

That the Civil Defence Emergency Management Group

1. Receives the report CDEM Coordinating Executive Group Minutes 25 June 2019 (R10415) and its attachment (A2239512).

Nelson Tasman Civil Defence Emergency Management Group Minutes - 22 May 2019

Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group

Held in the Nelson Tasman Civil Defence Emergency Management, 28 Oxford Street, Richmond

On Wednesday 22 May 2019, commencing at 3.06p.m.

Present: Her Worship the Mayor R Reese and His Worship the Mayor of Tasman R Kempthorne, Councillors P Matheson and T King

In Attendance: Chief Executive (P Dougherty), Chief Executive (J Dowding), Group Manager Corporate Services (N Harrison), Group Manager Community Services (R Ball), Manager Emergency Management (J Kennedy) and Governance Support (K McLean)

Apologies : Nil

1. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

2. Confirmation of Minutes

2.1 20 November 2018

Document number M3920, agenda pages 4 - 6 refer.

Resolved CDEM/2019/001

That the Civil Defence Emergency Management Group

1. Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 20 November 2018, as a true and correct record.

His Worship the Mayor of Tasman/Her Worship the Mayor Reese Carried

3. Civil Defence and Emergency Management Removal of Requirement for Annual Audit

Document number R10195, agenda pages 7 - 12 refer.

Group Manager Corporate Services, Nikki Harrison, presented the report and advised information had been received from Audit New Zealand confirming that there is no audit requirement from their end.

Recommendation

That the Civil Defence Emergency Management Group

1. Receives the report Civil Defence and Emergency Management Removal of Requirement for Annual Audit (R10195).

Recommendation to Nelson City Council and Tasman District Council CDEM/2019/002

That the Council

1. Agrees that a separate audit of the Civil Defence and Emergency Management Annual Report is not necessary and will not be required from the 30 June 2019 financial year onwards, subject to approval by Nelson City Council, Tasman District Council and Audit New Zealand.

2. Agrees that the operation of the Civil Defence and Emergency Management Group should be included in the audit of the Administering Council and that any additional cost incurred as a result should be recovered from the Civil Defence and Emergency Management Group.

King/Matheson Carried

There being no further business the meeting ended at 3.08p.m.

Confirmed as a correct record of proceedings:

Chairperson Date