Agenda of Governance Committee

Recommendation

That the Governance Committee

1. Receives the report Nelson Regional Development Agency - Half-Yearly Report (1 July 2018 - 30 December 2018) (R9943) and its attachments (A2153228, A2163316).

8. Events Fund Six-Monthly Report

This report will be circulated separately.

9. The Bishop Suter Trust Half Year Performance Report to 31 December 2018, Draft Statement of Intent 2019/2024 and Collection Policy 31 - 95

Document number R9963

Director, Julie Catchpole, Chairperson, Craig Potton, and Trustees, John Hambleton and Margaret Soderberg, will be in attendance.

Recommendation

That the Governance Committee

1. Receives the report The Bishop Suter Trust Half Year Performance Report to 31 December 2018, Draft Statement of Intent 2019/2024 and Collection Policy (R9963) and its attachments (A2147846, A2147853, A2104552, A2158832 and A2084139).

Recommendation to Council

That the Council

1. Agrees that The Bishop Suter Trust Statement of Intent 2019/2024 (A2147853) meets Council’s expectations and is approved as the final Statement of Intent for 2019/20; and

2. Approves the Bishop Suter Trust Collection Policy (A2084139) subject to minor amendments.

10. Nelmac Limited Half yearly report to 31 December 2018 96 - 104

Document number R10045

Chairperson, Rob Gunn, and Chief Executive, Jane Sheard, will be in attendance.

Recommendation

That the Governance Committee

1. Receives the report Nelmac Limited Half yearly report to 31 December 2018 (R10045) and its attachment (A2147834).

11. Revised International Relationships Policy 105 - 125

Document number R10062

Recommendation

That the Governance Committee

1. Receives the report Revised International Relationships Policy (R10062) and its attachment (A2076807).

Recommendation to Council

That the Council

1. Adopts the International Relationships Policy (A2076807).

12. Council submissions on: Review of local government funding and financing; Aotearoa New Zealand Tourism Strategy; Changes to temporary work visas and regional workforce planning 126 - 226

Document number R10084

Recommendation

That the Governance Committee

1. Receives the report Council submissions on: Review of local government funding and financing; Aotearoa New Zealand Tourism Strategy; Changes to temporary work visas and regional workforce planning (R10084) and its attachments (A2162487, A2138541, A2162696, A2162486, A2132517, A2169540 and A2155177); and

2. Approves retrospectively the attached Nelson City Council submission on the review of local government funding and financing (A2138541); and

3. Approves retrospectively the attached Nelson City Council submission on the Aotearoa New Zealand Tourism Strategy (A213517); and

4. Approves retrospectively the attached Nelson City Council submission on changes to temporary work visas and regional workforce planning (A2145823).

Public Excluded Business

13. Exclusion of the Public

Recommendation

That the Governance Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Julie Catchpole, Craig Potton, John Hambleton and Margaret Soderberg, as representatives of the Bishop Suter Trust, remain after the public has been excluded for Item 2 of the Public Excluded agenda (The Bishop Suter Trust Half Year Performance Report to 31 December 2018 and Draft Statement of Intent 2019/24), and Rob Gunn and Jane Sheard, as representatives of Nelmac Limited, remain after the public has been excluded, for Item 4 of the Public Excluded agenda (Nelmac Six Monthly Strategic Presentation), as they have knowledge relating to The Bishop Suter Trust and Nelmac Limited that will assist the meeting.

Recommendation

That the Governance Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Governance Committee Meeting - Public Excluded Minutes - 7 March 2019	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	The Bishop Suter Trust Half Year Performance Report to 31 December 2018 and Draft Statement of Intent 2019/24 Attachment 4 of report on the public agenda (letter to Nelson City Council from Bishop Suter Trust)	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information
3	Nelmac Limited draft Statement of Intent 2019/20	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Nelmac six monthly strategic presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
5	Update on Strategic Property Matters	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Governance Committee Meeting - Public Excluded Minutes - 7 March 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(i)
To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The Bishop Suter Trust Half Year Performance Report to 31 December 2018 and Draft Statement of Intent 2019/24

Attachment 4 of report on the public agenda (letter to Nelson City Council from Bishop Suter Trust)

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(b)(ii)

To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Nelmac Limited draft Statement of Intent 2019/20

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Nelmac six monthly strategic presentation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Update on Strategic Property Matters

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Note:(delete as appropriate)

· Youth Councillors Alex Hunter and Alexandra Lile will be in attendance at this meeting. (delete as appropriate)

Governance Committee Minutes - 7 March 2019

Minutes of a meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 7 March 2019, commencing at 9.00a.m.

Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, M Courtney, B Dahlberg (Deputy Chairperson), G Noonan, M Rutledge, T Skinner, S Walker, Mr J Murray and Mr J Peters

In Attendance: Councillors B McGurk and P Matheson, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Manager Communications (P Shattock), Team Leader Governance (R Byrne), Governance Adviser (E-J Ruthven), and Youth Councillors N Frizzell and A Burton

Apologies : Her Worship the Mayor R Reese (for lateness) and Councillor M Rutledge (for early departure)

1. Apologies

Resolved GOV/2019/001

That the Governance Committee

Receives and accepts the apologies from Her Worship the Mayor for lateness and Councillor Rutledge for early departure.

Barker/Courtney Carried

2. Confirmation of Order of Business

Attendance: Councillor Skinner joined the meeting at 9.01a.m.

The Chair noted that one item had been withdrawn from the public excluded agenda.

3. Interests

There were no updates to the Interests Register.

Mr Murray noted a potential interest with item 7 of the public excluded agenda (Update on Strategic Property Matters), depending on which strategic properties were included in the verbal update.

4. Public Forum

4.1 James Lazor, General Manager, Rainbow Sports Club Incorporated - update for Elected Members about the Club
	Mr Lazor gave a PowerPoint presentation (A2150961), and showed a video (A2151472). He gave an update on Club activities, the Club committee’s strategic goals, and improved social media reach and visitor numbers, as against other commercial and club ski areas. He said the Club’s priorities for the upcoming year were maintenance of the alpine road, and the installation of snowmakers to ensure ski days through the winter season.
	Attachments 1 A2150961 - Public Forum - Rainbow Sports Club - PowerPoint presentation
4.2 Brian Nelson, representing Family Trust - Location of the Montgomery Square Market
	Mr Nelson spoke on behalf of his family trust, which owned commercial property in Montgomery Square, and other commercial property owners in Montgomery Square area. Mr Nelson said the Saturday and Sunday markets blocked access to Montgomery Square retailers on what should be busy shopping days, and that Montgomery Square retailers felt disadvantaged by the market’s presence, as they sold little during market hours. He added that market-goers took up inner city carpark spaces, leaving fewer carpark spaces for retailing. Mr Nelson suggested alternative locations for the market, including the Maitai Walkway/Riverbank, New Street, or Nile Street East, and answered questions.
4.3 Jacquie Walters - Renewal of the Nelson Saturday Market
	Ms Walters said she was a friend of Nita Knight, had previously given her public relations advice, and also worked with several businesses operating in the market. She strongly supported the market continuing to operate from Montgomery Square, noting that it provided an exciting community hub for Nelson that may not be easily replicated if moved.
4.4 Pic Picot - Nelson Saturday Market
	Mr Picot spoke about his experience of starting a business at the Nelson Market, the importance of the market in being able to test products, and the continued importance of the market to his business. He said the market was integral to his proposed Inventor Centre, and that the properties around the market should adapt and try to take advantage of the market’s presence. Mr Picot then answered questions.
4.5 Nita Knight, representing The Nelson Market Limited - the Nelson Market
	Ms Knight gave a PowerPoint presentation (A2151419) and distributed additional material (A2151424 and A2157386). She spoke about the history and growth of the market, the numbers of stallholders who had participated over the years and the importance of the market as a social, politically neutral, space. Attendance: Her Worship the Mayor joined the meeting at 9.38a.m. Councillor Acland and Her Worship the Mayor left the meeting at 9.39a.m. Ms Knight answered questions about the market’s history, location and business operations. Attendance: Councillor Acland returned to the meeting at 9.45a.m.
	Attachments 1 A2151419 - Public Forum - The Nelson Market Limited - PowerPoint presentation 2 A2151424 - Public Forum - The Nelson Market Limited - tabled document 3 A2157386 - Public Forum - The Nelson Market Limited - tabled document
4.6 Graeme O'Brien - Nelson Saturday Market
	Mr O’Brien tabled a document (A2151412), and spoke about the history of the market. He said that the market had originally been set up by the Women’s Emergency Centre, and had subsequently been taken over by Ms Knight. Mr O’Brien noted that the market held a space for the local MP, but not other political parties and politicians, and explained his concerns that this resulted in inequality of access. He added that the market acted as the de facto town square, and should include space for a ‘speaker’s corner’. He added his concerns that the agenda item relating to the market licence was being held in public excluded session. Mr O’Brien then answered questions.
	Attachments 1 A2151412 - Public Forum - Graeme O'Brien - tabled document

5. Confirmation of Minutes

5.1 29 November 2018

Document number M3945, agenda pages 8 - 21 refer.

The following corrections were noted:

· Page 11 – to include the time that Mr Murray departed the meeting; and

· Page 15- to correct the spelling of Gail Collingwood’s name.

Resolved GOV/2019/002

That the Governance Committee

Confirms the amended minutes of the meeting of the Governance Committee, held on 29 November 2018, as a true and correct record, with corrections.

Courtney/Peters Carried

6. Chairperson's Report

The Chair gave an oral report, highlighting Council’s sound debt management and noting the increase in tourism expenditure in Nelson.

Attendance: Her Worship the Mayor returned to the meeting at 9.55a.m.

7. International Relationships Policy

It was noted that this item would come to a later meeting.

8. Nelson Regional Development Agency - Statement of Expectation 2019/2020

Document number R9977, agenda pages 22 - 42 refer.

Group Manager Environmental Management, Clare Barton, and Manager Strategy, Mark Tregurtha, presented the report. Ms Barton noted that, going forward, Mr Tregurtha would manage the relationship between Council and the Nelson Regional Development Agency (NRDA).

Attendance: Councillor Skinner left the meeting at 9.57a.m.

NRDA Chief Executive, Mark Rawson, joined the meeting. Mr Rawson and Ms Barton answered questions regarding Tasman District Council’s (TDC) change of preference to contract for NRDA services via Nelson City Council, rather than directly with the NRDA, NRDA service delivery to regional areas, the role of the Nelson i-Site as a regional i-Site, and how the NRDA engaged with stakeholders and businesses to progress the centre city development and the vision of Nelson as a ‘Smart Little City’ and the commercial hub for the top of the South Island.

Attendance: Councillor Skinner returned to the meeting at 10.12a.m.

Committee members discussed Council’s priorities as described in the officer report, and noted the importance to the region of resilient primary industries and the value proposition of a secure water supply. Mr Rawson explained how these aspects linked with the Regional Strategy.

During discussion, it was agreed that the Statement of Expectation to the NRDA should include climate change responsiveness and further developing the relationship with TDC.

Resolved GOV/2019/003

That the Governance Committee

Receives the report Nelson Regional Development Agency - Statement of Expectation 2019/2020 (R9977) and its attachment (A2066390).

Courtney/Dahlberg Carried

Recommendation to Council GOV/2019/004

That the Council

Confirms the general matters to be included in the Nelson Regional Development Agency Statement of Expectation letter as those identified in paragraphs 4.5 to 4.12 of report R9752; and

Confirms the following specific matters to be included in the Nelson Regional Development Agency Statement of Expectation letter as those identified in paragraphs 4.13.1 to 4.13.9 of report R9752 and summarised below:

(a) Council priorities

(b) Stakeholders

(c) Partnerships with iwi and Māori

(d) Promoting the regions

(e) Funding

(f) Deliverables and budget

(g) Advice

(h) Agility

(i) Te Tauihu Strategy 2077 Regional Growth Strategy;

(j) Climate Change responsiveness, including risk resilience, mitigation and adaption; and

(k) Development of the relationship with Tasman District Council with a view to increasing funding from that source; and

Confirms the Nelson Regional Development Agency’s review of Board performance will be completed by 1 November 2019.

Courtney/Dahlberg Carried

9. Governance Committee Quarterly Report to 31 December 2018

Document number R9849, agenda pages 43 - 54 refer.

Group Manager Strategy and Communications, Nicky McDonald, presented the report.

In response to a question, Mr Murray, as representative of the Forestry Advisory Group, explained costs, risk factors and the financial return on forestry activities.

Ms McDonald answered questions regarding the nature of requests received under the Local Government Official Information and Meetings Act and how media enquiries are responded to.

During discussion, it was noted that the performance measures related to several activities relied on data being supplied by external organisations such as the NRDA, and that Council could consider whether alternative performance measures would be required through the next Long Term Plan process. It was further noted that factors outside of Council’s control affecting performance measures, such as drought, should be included in the commentary.

Resolved GOV/2019/005

That the Governance Committee

Receives the report Governance Committee Quarterly Report to 31 December 2018 (R9849) and its attachments (A2124377, A2131712).

Dahlberg/Her Worship the Mayor Carried

Attendance: the meeting adjourned from 10.38a.m. to 10.57a.m, during which time Councillor Acland left the meeting.

10. Exclusion of the Public

The Chair explained that Nita Knight, of The Nelson Market Limited, would be in attendance for Item 2 of the Public Excluded agenda, Montgomery Square Market – Licence Expiry, to answer questions and, accordingly, the following resolution was required to be passed:

Resolved GOV/2019/006

That the Governance Committee

Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Nita Knight remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Montgomery Square Market – Licence Expiry), as she has knowledge relating to this matter that will assist the meeting.

Noonan/Dahlberg Carried

Resolved GOV/2019/007

That the Governance Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Dahlberg Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Governance Committee Meeting - Public Excluded Minutes - 29 November 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Montgomery Square Market - Licence Expiry	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Nelson Regional Development Agency - Appointment of Directors and Chair	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
4	The Bishop Suter Trust - Trustee Remuneration 2018/19	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
5	Haven Precinct Project: Next Steps	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Update on Strategic Property Matters	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Governance Committee Meeting - Public Excluded Minutes - 29 November 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Montgomery Square Market - Licence Expiry

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Nelson Regional Development Agency - Appointment of Directors and Chair

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The Bishop Suter Trust - Trustee Remuneration 2018/19

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Haven Precinct Project: Next Steps

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Update on Strategic Property Matters

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 10.57a.m, during which time Councillor Acland returned to the meeting at 10.59a.m.

During the public excluded session, Mr Murray and Mr Peters declared an interest in relation to item 2 of the public excluded agenda (Montgomery Square Market – Licence Expiry) and left the meeting from 11.02a.m. until 1.20pm, when the meeting resumed following the lunch break.

The meeting resumed in public session at 2.50p.m.

There being no further business the meeting ended at 2.50 p.m.

Confirmed as a correct record of proceedings:

Chairperson Date

Item 7: Nelson Regional Development Agency - Half-Yearly Report (1 July 2018 - 30 December 2018)

Governance Committee

18 April 2019

REPORT R9943

Nelson Regional Development Agency - Half-Yearly Report (1 July 2018 - 30 December 2018)

1. Purpose of Report

1.1 To receive the half-yearly report from the Nelson Regional Development Agency (NRDA) for the period 1 July 2018 – 30 December 2018.

2. Recommendation

That the Governance Committee

1. Receives the report Nelson Regional Development Agency - Half-Yearly Report (1 July 2018 - 30 December 2018) (R9943) and its attachments (A2153228, A2163316).

3. Background

3.1 Section 66 of the Local Government Act 2002 requires the NRDA to deliver a half-yearly report to Council. The half-yearly report of the NRDA for the period ending 31 December 2018 is attached (Attachment 1).

3.2 The report provides Council with an opportunity to monitor the performance of the NRDA against the Statement of Intent (2018/19) and Council’s priorities.

4. Discussion

Half-Yearly report

4.1 The NRDA presented highlights from its half-yearly report to the Joint Committee meeting on 26 March 2019. The highlights detailed in the half-yearly report include the following:

· The NRDA’s Regional Business Partner Programme won the “Best Performing Region in NZ” award.

· The NRDA worked with the Innovation Neighbourhood partners in hosting seven technology interns in the region as part of the national “Summer of Tech” programme. The programme is designed to raise the profile of the region as a place for young talented graduates to consider as a future career destination.

· The NRDA played a key role in the All Blacks Test event that delivered an extraordinary Nelson City event experience, generated an economic impact of $9.4 million and provided a significant amount of positive national and global exposure for the region. This combined with the other events activity for the period contributed to approximately 30,400 event attendees delivering an estimated fund return ratio of 22:1. All these events took place in the shoulder seasons.

· The NRDA secured the region’s selection as one of three feature regions in the Tourism NZ Quest for Manaakitanga international consumer marketing campaign in partnership with National Geographic, exposing the region to over 330 million consumers in the targeted higher value markets. This is Tourism NZ’s largest ever consumer campaign and the first time Nelson Tasman has been part of the headline proposition.

4.2 The NRDA reports that it is on track to meet the financial target of delivering a balanced budget (section 12, page 7 – 8).

4.3 The NRDA emphasises the importance of the Top of the South Sustainable Economic Growth Strategy project which is being led by Wakatu Incorporation (section 1, page 2). The NRDA is supporting the project through provision of project management, economic development insights, stakeholder engagement and data. The Strategy Steering Group and a project management team (including NRDA staff) are in place. Funding for the project is expected from the Provincial Growth Fund in the near future, but due to a delay in securing funding the target delivery date has been extended from June 2019 to October 2019.

4.4 John Palmer and Mark Rawson will be attending the meeting to present the half-yearly report.

4.5 NRDA will be requesting feedback at the meeting on some questions about prioritisation. It notes that it received feedback from the Joint Committee meeting on 26 March but is now attending meetings at both councils to get more detailed feedback on the questions set out below and the matters outlined in Attachment 2.

4.5.1 What specific things should the NRDA be doing that it isn’t doing and how will these things be funded?

4.5.2 What is the NRDA doing that it shouldn’t be doing?

4.5.3 Is the expectation that the NRDA should focus on short term tactical matters that can be measured?

4.5.4 Funding certainty of one year versus longer term plans (three – five years)

Author: Mark Tregurtha, Manager Strategy

Attachments

Attachment 1: A2153228 - NRDA half yearly report to 31 Dec 2018 ⇩

Attachment 2: A2163316 - NRDA - request for feedback on prioritisation ⇩

Item 9: The Bishop Suter Trust Half Year Performance Report to 31 December 2018, Draft Statement of Intent 2019/2024 and Collection Policy

Governance Committee

18 April 2019

REPORT R9963

The Bishop Suter Trust Half Year Performance Report to 31 December 2018, Draft Statement of Intent 2019/2024 and Collection Policy

1. Purpose of Report

1.1 To receive The Bishop Suter Trust half year performance report (Attachment 1).

1.2 To seek Council approval of The Bishop Suter Trust draft Statement of Intent 2019/2024 (Attachment 2).

1.3 To seek Council approval of the Bishop Suter Trust Collection Policy (Attachment 5).

2. Recommendation

That the Governance Committee

Recommendation to Council

That the Council

1. Agrees that The Bishop Suter Trust Statement of Intent 2019/2024 (A2147853) meets Council’s expectations and is approved as the final Statement of Intent for 2019/20; and

2. Approves the Bishop Suter Trust Collection Policy (A2084139) subject to minor amendments.

3. Background

3.1 The Bishop Suter Trust, along with the other Council Controlled Organisations (CCOs), must deliver a half yearly report to Council (s. 66 of the Local Government Act 2002). This should report on the organisation’s operations during that half year, and include any information required by its Statement of Intent (SOI). The report allows the Council an opportunity to monitor the performance of the CCO in relation to its set objectives and Council’s overall aims and outcomes.

3.2 The half yearly report of the Bishop Suter Trust for the period ending 31 December 2018 is attached (Attachment 1).

3.3 Each CCO must also submit a draft Statement of Intent (SOI) to Council by 1 March indicating its proposed activities for the following financial year. The draft SOI prepared by the Trust is attached (Attachment 2).

3.4 The Mayor wrote to the Trust on 17 December 2018 with the Council’s expectations for matters to be addressed by the Trust in the 2019/20 SOI. A copy of the Letter of Expectation that was sent to the Trust is attached (Attachment 3). The specific expectations were:

· Governance succession plan;

· Resilience;

· Good employer obligations;

· Climate Change responsiveness, including risk resilience, mitigation and adaption; and

· Development of the relationship with Tasman District Council with a view to increasing funding from that source.

3.5 The Chairperson Craig Potton, Suter Trustees John Hambleton and Margaret Soderberg, and Suter Director Julie Catchpole, will be in attendance at the meeting to present the information and answer questions. The Trust has chosen to present a five year draft SOI. This is useful in that it helps show the strategic direction the Trust is taking over the medium term and indicates how it will meet the Council’s expectations. However, the SOI will still need to be reviewed and updated annually.

4. Discussion

Half yearly report

4.1 The six month financials to 31 December 2018 show a net surplus of $10,888 compared to a budgeted deficit of ($46,434). This appears to be largely driven by lower operating expenses, mainly in personnel costs. The balance sheet is largely on budget.

Draft Statement of Intent

4.2 The draft SOI states that the ‘stretch’ in the Trust’s plan is an increased drive to fundraise, develop sponsorship and collaborations, and encourage benefaction to ensure the Suter is the flagship gallery for the Top of the South (section 1, page 3 of the SOI). A major goal by 2023 continues to be the acquisition of an internationally significant work of art as an iconic piece to put the Suter ‘on the map’ (s.1, p.4). Visitor numbers in 2017/18 were well ahead of forecast, and also showed a steady increase in the first half of 2018/19. The Trust has increased visitor growth targets in its five year plan (s.5, p.16).

4.3 The draft SOI sets out a five year plan that identifies four key priorities (s.2.2, p.6) as follows:

4.3.1 To operate a successful visual arts centre and visitor destination.

4.3.2 To inform and engage the public through the visual arts.

4.3.3 To collect and preserve, record and communicate our artistic heritage.

4.3.4 To develop partnerships that sustain The Suter, its programmes, projects and collections.

4.4 The draft SOI describes how the Trust’s proposed activities align with the community outcomes set out in the Council’s Long Term Plan 2018-28 (s.2.3, p.10). Objectives, performance measures and targets for the next three years are set out covering governance, visitor experience, the collection and partnerships (s.3, p.12).

4.5 In the financial statements presented in the draft SOI the Trust notes (s.7.2, p.18) that there will be net losses in general funds after depreciation in some years. The Trust says it will need to build revenue or eliminate these losses over time.

4.6 Officers believe that the draft Statement of Intent aligns with Council expectations and can be adopted as the final SOI for the 2019/20 year.

Collection Policy

4.7 The Bishop Suter Trust’s establishing Deed of Trust includes a requirement that the Trustees formulate a Collection Policy, in consultation with the Council and in relation to taonga Māori in consultation with Tangata Whenua, and that the Policy be approved by Council. A copy of the Collection Policy is attached (Attachment 5).

4.8 The Policy sets out the Trust’s collecting objectives, how the collection will be managed, ethical considerations, legal compliance issues and details about loans.

4.9 The Bishop Suter Trust has confirmed that the appropriate consultation with Tangata Whenua has been undertaken. Officers have reviewed the Policy and believe it is appropriate. However, expert advice has not been sought on the Policy. Two minor amendments to the Policy are suggested:

4.9.1 3.0 (i). Suggest this should be compliance with the Principles (not Articles) of the Treaty of Waitangi.

4.9.2 9.1 (i) and (ii). Suggest to identify what the intervals are in both paragraphs (e.g., annual or some other timing).

Other matters

4.10 The Trust has provided some further confidential information in a letter, and this has been included in the Public Excluded section of the Committee’s agenda.

5. Options

5.1 There is no decision to be made in respect of the half yearly report. In relation to the SOI, the Committee can recommend it for approval to Council or can provide feedback to the Trust in respect of further changes.

Option 1: Recommend the draft SOI for approval (recommended option)
Advantages	· The Trust will receive early confirmation of the SOI.
Risks and Disadvantages	· The Committee may not feel that the SOI adequately reflects Council’s expectations.
Option 2: Provide feedback to the Trust on the draft SOI
Advantages	· The Trust will have an opportunity to make changes to the draft SOI to reflect the Committee’s feedback.
Risks and Disadvantages	· The draft SOI will need to come back to the Committee in a future report.

5.2 In relation to the Collection Policy, the Committee can recommend approval to Council or can provide feedback to the Trust.

Option 1: Recommend the Collection Policy for approval
Advantages	· The requirements of the Deed of Trust will be met and the Policy can be finalised.
Risks and Disadvantages	· None.
Option 2: Provide feedback to the Trust on the Collection Policy – two minor amendments (recommended option)
Advantages	· The Trust will have an opportunity to make changes to the Collection Policy to reflect the Committee’s feedback.
Risks and Disadvantages	· None.

6. Conclusion

6.1 The Bishop Suter Trust has submitted the draft Statement of Intent 2019/20 as required by the Local Government Act. Council has an opportunity to provide feedback to the Board or accept the draft Statement of Intent as final.

6.2 In relation to the Collection Policy, it is recommended that the Policy be approved subject to minor amendments.

Author: Roger Ball, Group Manager Community Services

Attachments

Attachment 1: A2147846 - The Bishop Suter Trust Half Year Performance Report to 31 December 2018 - 1Mar2019 ⇩

Attachment 2: A2147853 - The Bishop Suter Trust Statement of Intent 2019/2024 - 1Mar2019 ⇩

Attachment 3: A2104552 - Mayor's letter to The Bishop Suter Trust - Letter of Expectation - 17Dec2018 ⇩

Attachment 4: A2158832 - Letter to Nelson City Council from Bishop Suter Trust - 28Feb2019 (Public Excluded)

Attachment 5: A2084139 - The Bishop Suter Trust Collection Policy ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The preparation of a draft Statement of Intent (SoI) and delivery of the half yearly report is a requirement of Schedule 8 of the Local Government Act.

The Bishop Suter Trust’s establishing Deed of Trust requires Council approval of the Collection Policy.

2. Consistency with Community Outcomes and Council Policy

The Suter contributes to the outcome ‘Our communities have opportunities to celebrate and explore their heritage, identity and creativity’ and ‘Our communities have access to a range of social, educational and recreational facilities and activities’.

3. Risk

There is a low risk that the Statement of Intent does not deliver the objectives expected by the Council as set out in the Deed of Trust. Officers remain in dialogue with the Trust through the year to mitigate this risk. The recommendation to agree the SoI also helps to manage the risk.

In relation to the Suter’s Collection Policy, Council’s objective is to ensure the Suter is operating in a way that aligns with Council’s expectations. There is a low risk that the Collection Policy might not align with Council expectations. This is mitigated by ongoing discussion between Suter and Council staff, and the SoI process.

4. Financial impact

The operation of the Suter Gallery is a budgeted activity for the Council.

5. Degree of significance and level of engagement

This matter is of low significance and no further consultation is proposed.

6. Inclusion of Māori in the decision making process

Maori have not been specifically consulted on this report. Iwi are represented on the Trust Board.

In relation to the Collection Policy, the Bishop Suter Trust has confirmed that appropriate consultation with Tangata Whenua has been undertaken.

· Delegations

The Governance Committee has the following delegations to consider the content of the Statement of Expectation:

Areas of Responsibility:

· Nelson City Council Controlled Organisations and Nelson City Council Controlled Trading Organisations.

Powers to Recommend:

· Documents from Nelson City Council Controlled Organisations and Nelson City Council Controlled Trading Organisations, including statements of intent, half yearly reports and appointments of directors.

Item 11: Revised International Relationships Policy

Governance Committee

18 April 2019

REPORT R10062

Revised International Relationships Policy

1. Purpose of Report

1.1 To consider the amended draft International Relationships Policy and recommend it to Council for adoption.

2. Summary

2.1 Council does not have an International Relationships Policy, instead it has been relying on protocols developed by the Mayoral Office and Sister City Coordinating Group over a number of years.

2.2 A draft policy was presented to the Governance Committee on 29 November 2018, which reflected the feedback received during its development from both the Sister City Coordinating Group and the Governance Committee.

2.3 At the Governance Committee Meeting held on 29 November 2018, this matter was left to lie; elected members requested further development of the policy before making a decision. It was recognised that the original scope was too narrow to reflect the wider engagement that Council now undertakes with the international community.

3. Recommendation

That the Governance Committee

1. Receives the report Revised International Relationships Policy (R10062) and its attachment (A2076807).

Recommendation to Council

That the Council

1. Adopts the International Relationships Policy (A2076807).

4. Background

4.1 A workshop was originally held with members of the Sister City Co-ordinating Group on 30 June 2016, to begin the policy development process. A draft International Relationships Policy was presented to the Sister City Coordinating Group on 12 July 2017, where a number of amendments were suggested.

4.2 The revised draft was presented to the Governance Committee on 7 September 2017. Minor amendments were made to incorporate further Māori protocols and to reflect the responsibilities of the Sister City organisations. The Committee approved the amended draft International Relationships Policy for consultation.

4.3 The draft went out for consultation between 24 October 2017 and 17 November 2017 and two submissions were received.

4.4 Officers considered the submissions received and amended, as required, the draft policy. This was considered by the Sister City Coordinating Group on 11 July 2018.

4.5 On 24 October 2018, the Sister City Coordinating Group reviewed the International Relationships Policy and passed the following:

Recommendation to Governance Committee

Resolved SC/2018/020

That the Governance Committee

Endorses the amended Draft International Relationships Policy (A2076807) to Council for approval.

Current Status of Draft Policy

4.6 On 29 November 2018, the Governance Committee reviewed the draft International Relationships Policy and considered the draft too narrow in scope. In light of recent international events that Nelson had hosted, such as the All Blacks v Argentina rugby test match and the Black Caps v Sri Lanka cricket One Day International, it was recognised that in addition to the established Sister City relationships, the policy needed to reflect and incorporate the many other ways in which Council engaged with the international community.

4.7 The Governance Committee passed the following:

Resolved GOV/2018/001

That the Governance Committee

Leaves the item International Relationships Policy to lie on the table and not be further discussed at this meeting.

4.8 A revised draft International Relationships Policy has been developed to incorporate the feedback provided by the Governance Committee.

5. Discussion

5.1 Council recognises the importance of international relationships to the economic and cultural growth of the city, as effective international engagement will support Council’s vision, priorities and community outcomes.

5.2 In the development of the policy, officers have considered current Council practice, the Sister City relationship protocols and the other mechanisms with which Council engages with the international community.

5.3 The policy will determine the framework of how Nelson interacts with the international community to support the city’s social, cultural, sporting, educational, environmental and economic goals.

The International Relationships Policy

5.4 Council has been relying on protocols developed by the Mayoral Office and Sister City Co-ordinating Group a number of years ago for all matters relating to international engagement. As a result of this, Council is at risk of developing international relationships or entering into engagement in situations where it has neither the budget available for managing the relationship nor the capacity in either staff or the wider community to support the relationships or events. Without such a policy it is possible that relationships or events are entered into without adequate resourcing. If this happened, Council would experience loss of trust and confidence, both locally and nationally.

5.5 The attached policy, if adopted and applied, would reduce this high risk on the Council’s risk scale to medium to low by both reducing the likelihood of entering into international engagement which cannot be properly managed or supported and by reducing the consequences described above.

5.6 The policy pulls together a number of previous Council documents and Council direction for those involved with Sister City activities and other events involving the international community.

5.7 The Draft International Relationships Policy, incorporating the feedback and amendments of both the Governance Committee and the Sister City Co-ordinating Group is at Attachment 1.

5.8 As the policy itself is self-explanatory, detailed commentary is not required within this report. However, the following sections of the report provide an overview of the scope of the revised policy.

Sister City Relationships

5.9 The key points to note are:

· The suggested maximum number of Sister City relationships is maintained at three

· The relationships will be reviewed, as required, by Council staff, with guidance from the Mayor and Sister City Coordinator and input from the Nelson-Miyazu Sister City Association and the NZ China Friendship Society Nelson Branch

· The policy has been updated to reflect the new approach of Nelson Regional Development Agency and the resultant changes to the management of the Sister City Relationships

· Membership of the Sister City Coordinating Group has been updated to include a representative of Nelson Youth Council and a designated Business and Economic Advisor

Other International Relationships and Engagement

5.10 The policy now recognises that Council fosters international relationships outside of the Sister Cities framework, for example through other engagements or events. The policy recognises the variety of forms other international relationships can take, and that the level of Council support and public investment for each relationship will depend on its status and vary on a case-by-case basis.

5.11 The policy recognises that the Mayor will play a lead role in all types of international activity and will be key to the ongoing development of international partnerships.

5.12 The policy also recognises the important role that iwi partners play in Council’s international relationships, as well as other stakeholders who will assist Council in supporting and developing other international relationships.

6. Options

6.1 Option 1 – Recommend to Council the approval and adoption of the draft policy

The preferred option is for the Committee to recommend to Council that the policy be approved and adopted as presented. This will provide a framework for all types of liaison at an international level, ensuring that a consistency in approach.

6.2 Option 2 - Recommend further amendments to the draft policy

As a result of the review, the Committee may wish to provide feedback which results in further amendments.

6.3 Option 3 - Retain the status quo

The Committee could decide to make no recommendation to Council to adopt the policy, signalling that the current arrangements for dealing with international activities are fit for purpose and allow for flexibility of approach.

Author: Mary Birch, Manager Governance and Support Services

Attachments

Attachment 1: A2076807 - Draft International Relationships Policy 18 April 2019 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

This policy benefits our local community by ensuring continued relationships and engagement with international communities to promote the social, environmental, economic, and cultural well-being of our community, in the present and for the future.

2. Consistency with Community Outcomes and Council Policy

Fit-for-purpose organisational and governance policies are required to achieve the Community Outcome of “Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.”

3. Risk

Approving this policy helps reduce risk as it would provide guidance on appropriately managing existing international relationships

4. Financial impact

There is no financial impact associated with approving this policy.

5. Degree of significance and level of engagement

This matter is of medium significance because it impacts on our international relationships. Therefore, public consultation was undertaken.

6. Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

7. Delegations

The Governance Committee has the following delegations to consider the International Relationships Policy:

Areas of Responsibility:

· Business, economic development and tourism in Nelson

· Sister City relationships and issues

Powers to Decide:

· To undertake community engagement other than Special Consultative Procedures for any projects or proposals falling within the areas of responsibility

Powers to Recommend:

· Development or review of policies and strategies relating to areas of responsibility

Item 12: Council submissions on: Review of local government funding and financing; Aotearoa New Zealand Tourism Strategy; Changes to temporary work visas and regional workforce planning

Governance Committee

18 April 2019

REPORT R10084

Council submissions on: Review of local government funding and financing; Aotearoa New Zealand Tourism Strategy; Changes to temporary work visas and regional workforce planning

1. Purpose of Report

1.1 To present the Council’s submissions on the following topics for retrospective approval:

· Productivity Commission’s review of local government funding and financing

· Aotearoa New Zealand Tourism Strategy

· Changes to temporary work visas and regional workforce planning

2. Recommendation

That the Governance Committee

2. Approves retrospectively the attached Nelson City Council submission on the review of local government funding and financing (A2138541); and

3. Approves retrospectively the attached Nelson City Council submission on the Aotearoa New Zealand Tourism Strategy (A213517); and

4. Approves retrospectively the attached Nelson City Council submission on changes to temporary work visas and regional workforce planning (A2145823).

3. Background

3.1 Council’s proforma submissions on the above-mentioned topics were submitted during February and March 2019 subject to Council’s approval. Copies of the three submissions are attached.

4. Discussion

Productivity Commission’s review of local government funding and financing

4.1 The Productivity Commission sought submissions on its issues paper on local government funding and financing to inform policy recommendations it will make to Government. The 86-page issues paper can be accessed via the Productivity Commission’s website (https://www.productivity.govt.nz/current-inquiries). Council’s submission (Attachment 1) was in support of Local Government New Zealand’s comprehensive submission (Attachment 2). It also included additional Council comments on depreciation in the context of asset renewals; distribution of financial support through funds for example the Tourism Infrastructure Fund; the continued expansion of local government responsibilities; the requirements of the Local Government (Financial Reporting and Prudence) Regulations 2014.

Aotearoa New Zealand Tourism Strategy

4.2 The draft Aotearoa New Zealand Tourism Strategy proposes a more active role for government in tourism to ensure that growth is productive, sustainable and inclusive. A copy of the summary Strategy (Attachment 3) and Council submission (Attachment 4) are attached. Council’s submission was in support of the Nelson Regional Development Agency’s submission (Attachment 5) and also included comments about the allocation of funding at a regional level, taking account of the differing needs of various tourist markets and the importance of New Zealand’s cultural heritage.

Changes to temporary work visas and regional workforce planning

4.3 The Minister of Immigration invited feedback on proposals relating to temporary work visas and regional workforce planning. Feedback was sought on proposals to simplify temporary work visas, incentivise employment of New Zealanders, move from national to regional skills shortage lists and undertake more integrated workforce planning. A copy of the consultation paper is attached (Attachment 6). Council’s submission (Attachment 7) supported the underlying policy objectives of the proposals, but noted the importance of migrants in helping to meet labour shortages in our region, the necessity of avoiding an undue burden for small business, and emphasised that any devolution of responsibilities to Council must be accompanied by appropriate levels of support and funding.

5. Options

5.1 The Committee can approve the submissions or decide not to approve. As it is not possible to amend any of the submissions at this stage, a decision not to approve a submission will result in that submission being withdrawn.

6. Conclusion

6.1 Approval of the attached submissions is recommended.

Author: Mark Tregurtha, Manager Strategy

Attachments

Attachment 1: A2138541 - NCC submission on Productivity Commission's review of local government funding and financing ⇩

Attachment 2: A2162487 - LGNZ submission on the Productivity Commission's review of local government funding and financing ⇩

Attachment 3: A2162696 - Summary - Aotearoa New Zealand Government Tourism Strategy ⇩

Attachment 4: A2132517 - NCC submission on draft Tourism Strategy ⇩

Attachment 5: A2162486 - NRDA submission on draft Tourism Strategy ⇩

Attachment 6: A2169540 - Consultation paper employer assisted work visas and regional workforce ⇩

Attachment 7: A2155177 - NCC submission on changes to temporary work visas and regional workforce planning March 2019 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

This report supports Council’s ability to influence central government policy and legislation that will impact on its ability to deliver services to the community.

2. Consistency with Community Outcomes and Council Policy

The attached submissions support the following Community Outcomes:

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement

· Our region is supported by an innovative and sustainable economy

· Our communities are healthy, safe, inclusive and resilient

3. Risk

Approval of Council’s submissions on the Productivity Commission’s Review of Local Government Funding and Financing, the Aotearoa New Zealand Government Tourism Strategy, and Changes to Temporary Work Visas and Regional Workforce Planning are of low risk to Council.

4. Financial impact

The contents of the report do not result in any financial impact.

5. Degree of significance and level of engagement

The proposals relating to Changes to Temporary Work Visas and Regional Workforce planning were of low-medium significance and Council officers therefore attended a central government public consultation event to hear views of stakeholders in attendance. No standalone community engagement was undertaken, however.

The retrospective approval of the submissions is of low significance and community engagement has not be undertaken.

6. Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

7. Delegations

The Governance Committee has the following delegations to consider the submissions -

Areas of responsibility:

· Business, economic development and tourism in Nelson and the power to decide on submissions to external bodies relevant to its areas of responsibility

Powers to decide:

· Submissions to external bodies relevant to the areas of responsibility