AGENDA
Ordinary meeting of the
Community Services Committee
Thursday 12 July 2018
Commencing at 9.00a.m.
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Gaile Noonan (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Mel Courtney (Deputy Chairperson), Kate Fulton, Matt Lawrey, Brian McGurk, Paul Matheson and Mike Rutledge
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Community Services Committee
12 July 2018
1. Apologies
1.1 An apology has been received from Her Worship the Mayor R Reese
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
4.1 Jenna Stallard - Scholarship to United World College
Document number M3421
Recommendation
That the Community Services Committee
Confirms the minutes of the meeting of the Community Services Committee, held on 12 April 2018, as a true and correct record.
6. Chairperson's Report 12 - 14
Document number R9490
Recommendation
That the Community Services Committee
Receives the report Chairperson's Report (R9490); and
Amends the resolution CS/2018/18 of the Community Services Committee 12 April 2018 to read:
Accepts
the gift of nine sculptures for the city from Nelson Airport Limited;
and
Thanks
the Board of Nelson Airport Limited for making the nine sculptures
available as public art for the community to enjoy; and
Delegates
decision making on the sites of the nine gifted artworks sculptures that Nelson City Council will receive from Nelson
Airport Limited to Councillors Mel Courtney and Kate Fulton, based on
advice from the Arts Selection Panel, with an
emphasis on exploring options for enhancement in the CBD.
7. Community Services Report 1 January to 31 May 2018 15 - 19
Document number R9409
Recommendation
That the Community Services Committee
Receives the report Community Services Report 1 January to 31 May 2018 (R9409).
8. Stoke Library Weather Tightness Report 20 - 66
Document number R9489
Recommendation
That the Community Services Committee
Receives the Stoke Library Weather Tightness Report (R9489) and its attachment ‘Weathertightness Report Structural Roof Beams at Stoke Library’ A1999139; and
Directs officers to report back to the Community Services Committee at its next meeting on:
1. Further details and costs relating to the weather tightness of the Stoke Library; and
2. Options to respond to the issues discovered.
9. Youth Council Update
10. Greenmeadows Centre - Progress Update 67 - 70
Document number R9486
Recommendation
That the Community Services Committee
Receives the report Greenmeadows Centre - Progress Update (R9486).
That the Community Services Committee
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Greenmeadows Centre - Progress Update
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
Note:
· Lunch will be provided.
· Youth Councillors Alex Hunter and Nathaniel Rais will be in attendance at this meeting. (delete as appropriate)
Community Services Committee Minutes - 12 April 2018
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 12 April 2018, commencing at 9.05am
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), M Lawrey, B McGurk and M Rutledge
In Attendance: Councillors I Barker, S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Youth Councillors Cassie Hagan and Jaid VanDenBerg-Kaire, Manager Governance and Support Services (M Birch) and Governance Adviser (J Brandt)
Apology: Councillor P Matheson
1. Apologies
|
Resolved CS/2018/011 That the Community Services Committee Receives and accepts an apology from Councillor Paul Matheson. McGurk/Lawrey Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 1 March 2018
Document number M3306, agenda pages 6 - 11 refer.
|
Resolved CS/2018/012 That the Community Services Committee Confirms the minutes of the meeting of the Community Services Committee, held on 1 March 2018, as a true and correct record. Courtney/McGurk Carried |
6. Status report - Community Services Committee - 12 April 2018
Document number R9183, agenda pages 12 - 14 refer.
The Group Manager Infrastructure Alec Louverdis and the Manager Capital Projects Shane Davies answered questions on CCTV Services and rugby club activity at the Greenmeadows Centre.
Attendance: Her Worship the Mayor R Reese entered the meeting at 9.10a.m.
Mr Louverdis gave a verbal update on the Greenmeadows Centre budget and programme. The Chairperson requested the following proposed changes to be captured in the minutes:
· A small fence would be added to hide the air conditioning due to the photovoltaic units (solar panels) not going ahead
· Small gablets were an architectural feature and part of the air extraction; the windows were as designed with some extra added
· Minor change to signage was being explored
· External cedar was replaced with cedar ply
· Removal of trees at the front of the new centre were due to fibre optic cable issues
· A community room was gained due to the reduction in size of the café. Construction of the wall would allow for easy removal to enable future growth of the café.
Solar technology was discussed.
|
Resolved CS/2018/013 That the Community Services Committee Receives the report Status report - Community Services Committee - 12 April 2018 (R9183) and its attachment (A1157454). McGurk/Courtney Carried |
7. Chairperson's Report
The Chairperson gave a verbal report and acknowledged the assistance of the Youth Council at the recent Shot Bro performances. The Chairperson further tabled feedback from a recent workshop on Youth Development in Partnership.
|
Resolved CS/2018/014 That the Community Services Committee Receives the Chairperson’s report. Noonan/McGurk Carried |
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Attachments 1 A1949136 - Youth Development in Partnership Workshop 10Apr2018 |
8. Youth Council Update
Youth Council representative Cassie Hagan explained recent Youth Council activities, including submissions prepared for the Long Term Plan and Nelson City Draft Events Strategy and answered committee members’ questions
9. Community Lease - Melrose House
Document number R8859, agenda pages 15 - 19 refer.
Leases Officer Jules Read spoke to her report and answered questions regarding the lease process, income and custodial responsibilities, development and control of the grounds around the building and event bookings for the public park.
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Resolved CS/2018/015 That the Community Services Committee Receives the report Community Lease - Melrose House (R8859) and its attachment (A1893139). Fulton/McGurk Carried |
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Recommendation to Council CS/2018/016 That the Council Approves the granting of a Community Lease for the Colonel Noel Percy Adams Trust (Melrose) Society at Melrose House as shaded in red on attachment one (A1893139) for a term of five years with one right of renewal of five years at an annual rent of $200 + GST and a rent review at five years. Fulton/McGurk Carried |
10. Airport Sculpture Gifts
Document number R9136, agenda pages 20 - 26 refer.
Arts Advisor Maria Anderson and Manager Community Partnerships Mark Preston-Thomas tabled a supporting document and spoke to the report. They answered questions on matters relating to the gifting, future location and total value of the art works.
There was a question whether the Nelson Airport had offered any sculptures to Tasman District Council. If not, this would reduce the number accepted by Council. Officers would follow up.
A question was raised regarding the Arts Selection Panel and the delegation of decision making powers proposed in the officer report.
The meeting was adjourned 10.01a.m. and reconvened at 10.32a.m.
|
Resolved CS/2018/017 That the Community Services Committee Receives the report Airport Sculpture Gifts (R9136) and its attachment (A1939921); and Courtney/Her Worship the Mayor Carried |
|
Resolved CS/2018/018 That the Community Services Committee Accepts the gift of nine sculptures for the city from Nelson Airport Limited; and Thanks the Board of Nelson Airport Limited for making the nine sculptures available as public art for the community to enjoy; and Delegates decision making on the sites of the nine gifted artworks to Councillors Mel Courtney and Kate Fulton, based on advice from the Arts Selection Panel, with an emphasis on exploring options for enhancement in the CBD. Her Worship the Mayor/Rutledge Carried |
|
Attachments 1 A1947975 - Sister City Sculpture |
Her Worship the Mayor R Reese noted that the emphasis on exploring options for enhancement in the CBD would align the Arts Policy with the intended Long Term Plan priorities.
During debate, Her Worship the Mayor R Reese, raised a Point of Order and requested that Councillor Lawrey withdraw a statement made, as she felt it misrepresented her earlier statement regarding the sharing of Council responsibilities with Committee Members. The Point of Order was upheld by the Chairperson. Councillor Lawrey refused to withdraw his statement.
There being no further business the meeting ended at 10.51 a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairperson's Report
|
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Community Services Committee 12 July 2018 |
REPORT R9490
Chairperson's Report
1. Purpose of Report
1.1 To alter a recommendation from the Community Services Committee meeting of 12 April 2018.
1.2 To update the Committee on the activities of the Chairperson.
2. Recommendation
3. Alteration of Resolution CS/2018/18
3.1 At the Community Services Committee meeting on 12 April 2018, the committee resolved as follows:
Resolved CS/2018/001
That the Community Services Committee
Accepts the gift of nine sculptures for the city from Nelson Airport Limited; and
Thanks the Board of Nelson Airport Limited for making the nine sculptures available as public art for the community to enjoy; and
Delegates decision making on the sites of the nine gifted artworks to Councillors Mel Courtney and Kate Fulton, based on advice from the Arts Selection Panel, with an emphasis on exploring options for enhancement in the CBD.
3.2 Following the meeting, officers met with Nelson Airport Limited staff to discuss the sculptures and whether, as co-owners of Nelson Airport Limited, the Tasman District Council had been offered some of the sculptures. Nelson Airport Limited subsequently revised their offer to Council from nine to four sculptures, with a fifth sculptured fence to be divided and shared with Tasman. One of these sculptures is unsuitable for installation due to wear and tear.
3.3 The procedure for a revocation or alteration by recommendation in a report is dealt with in Nelson City Council’s Standing Orders. The relevant section of the Standing Orders is set out below:
22.6 Revocation or alteration by recommendation in a report
The local authority, on a recommendation in a report by the Chairperson, Chief Executive, or any committee or subcommittee, local or community board, may revoke or alter all or part of a resolution passed by a previous meeting. The Chief Executive must give at least two clear working days’ notice of any meeting that will consider a revocation or alteration recommendation.
4. Update
4.1 I had the privilege of opening the Tahunanui Timeline panel in April and attend Piki Mai with the Mayor for the Civic Anzac Service. I also attended the National Age-friendly Communities Forum at Parliament Buildings last month. This was a very helpful forum of representatives in a range of age-related organisations and local body staff and elected representatives. This has resulted in a higher awareness of the needs of local bodies to address the needs of the aging demographic. Nicky McDonald will give us a short verbal report at the meeting.
4.2 Another good news story is that Housing First is coming to Nelson. The Mayor and our Community Partnerships team have been working with the Ministry of Social Development with this initiative to support chronically homeless people.
4.3 We have farewelled Chris Ward and welcomed Roger Ball to the role of Group Manager Community Services. I am looking forward to Roger working with the committee and progressing the projects we have ahead of us.
4.4 The Greenmeadows Community Centre has been blessed and Stoke Rugby is now using the facility. Other users will move in soon. There is a report on this in today’s agenda.
4.5 I would like to share some of the highlights in the community services report included in this agenda showing a significant amount of the work our libraries are doing and showing an increase in the number of issues. Our attendance rate at the programmes run by the library is also increased and a significant rise in Wi-Fi sessions.
4.6 A highlight for Founders is its Annual Book Fair with $141,000 raised this year. I would like to take this opportunity to thank all the volunteers who work all year for this event and also the volunteers for the week of the Fair.
4.7 The Youth Council is doing some new work with Age Concern working in our retirement villages to help our older folk with technology. Our Youth Councillors may be able to share more on this work with us.
4.8 I have asked our Community Partnerships team for an update on the Strengthening Community Governance project and the following was prepared by Steve Stiles;
“Phase one of an internet portal for community governance in Nelson/Tasman will soon come online. This will be one central place where all relevant resources will be easily accessible. The second Governance Bites session takes place on July 5. Governance Bites is a series of seminars that look at bite-sized issues around community governance. 30 places a session are available for each but they are also streamed to the internet for people to watch later. A more “master class” series of three seminars will be rolled out later in the year and delivered by the Institute of Directors and will focus on governance structure, finance and strategy. Other projects are already in the works including projects around youth and governance and developing community leadership and mentoring in the governance space”
Gaile Noonan
Chairperson - Community Services Committee
Attachments
Item 7: Community Services Report 1 January to 31 May 2018
|
|
Community Services Committee 12 July 2018 |
REPORT R9409
Community Services Report 1 January to 31 May 2018
1. Purpose of Report
1.1 To provide an update on activity and performance within the Community Services portfolio.
2. Recommendation
|
That the Community Services Committee Receives the report Community Services Report 1 January to 31 May 2018 (R9409). |
3. Background
3.1 The report summarises progress on activities falling within the area of responsibility of the Community Services Committee. It seeks to give detail on progress on annual plan projects and other matters falling under the Community Services portfolio. Normally this is a quarterly report, however a longer period is covered as there was no Committee meeting in April.
4. Libraries
4.1 General: Nelson Heritage Week took place in April 2018 and included author talks by Graeme Lay, Stephanie Parking and Fiona Kidman. There was also the Stem writer’s book launch over this period. NZ Music Month was celebrated in May, with a number of local performers showcasing their talent in the library. The annual ‘Murder in the Library’ event was recently held, celebrating NZ Crime Fiction. This is always positive and was very well received by the community.
4.2 Serving the elderly: Nelson Public Libraries were recently an AgeConnect finalist for the Creating Connections Champion Award. Staff were very proud of this as finalists are put forward by aged members of the public. This is achieved through the positive interactions our staff have with the aged community in Nelson. It is also achieved in programmes and outreach like the Dementia Book Group and the home delivery services. Staff have also recently set up and currently facilitate the Wood Retirement Village book group.
4.3 Children: Staff have increased the number of children’s’ programmes due to demand. This includes two new Storytimes and one new small time (spread across the three libraries). These have all had a very successful take up. A Saturday story time has recently started. A second coding club has also been introduced and the Young Adults Club has been restarted. All of this, along with the Junior Book Group and the school/kindy visits means a busy period for the children’s’ librarians.
4.4 Other highlights: Special mention is made of the first Spanish Storytime, which had 15 children along with their parents, with some joining the library afterwards – a positive development as these were in the main migrant families. Staff were also involved in a Sign Language class which resulted in a Sign Language story time and a video which was used by Deaf Aotearoa as part of a report to the Ministry of Education.
4.5 Staffing: Mr Jan Holmquist has been confirmed as our new Manager Libraries and is due to start with us on 3 September 2018. Jan currently works as a library manager in Denmark, and staff are excited to have him come on board.
4.6 Ipads are being rolled out around the library to replace the old PC catalogues. These have been well received by users.
4.7 The community is shaping our collections: over the past six months, 700 suggestions have been received for purchase, and 626 of them have been able to be ordered (approximately 30 per week).
4.8 Statistics for the period January – May 2018:
|
|
Jan-May 2018 |
Jan-May 2017 |
|
Issues |
303,518 items |
300,375 |
|
Door count |
201,678 people |
219,594 |
|
Programme attendees |
3298 |
2668 |
|
New members |
1,175 |
1,306 |
|
WiFi sessions |
88,598 |
35,954 |
|
Computer sessions |
24,577 |
Data unavailable |
5. Community Partnerships
5.1 This activity area includes Founders Heritage Park, heritage houses, venue marketing, community development, Community Investment Funding, Arts & Culture, Festivals and Events and associated community activities.
5.2 Founders Heritage Park: The tenth international Kai Festival was held on 6 February in partnership with Whakatū Marae and produced a positive result, with 7,000 attendees.
5.3 The Founders Annual Book Fair was held from 2 to 10 June, with around 100 volunteers working together to make the sale a great success. The book fair raised an all-time high of $141,000 from an estimated 12,000 visitors.
5.4 Community Partnerships: Work around people with housing vulnerability has increased by supporting the Salvation Army to work with individuals, developing strategies with both the Nelson Housing Forum and the Emergency Housing Forum, and through supporting individual initiatives such as the Male Room research on homeless men. Council worked hard to secure funding for the Housing First initiative to launch in Nelson and there will be further work required in this area over the coming months.
5.5 The Strengthening Community Governance project (a project set in motion by Council but supported by a number of funders and community organisations) is now coming to fruition with several initiatives commencing including the “Governance Bites”, a community ‘bite-sized’ training module which tackles a new governance issue each month.
5.6 Nelson Heritage Festivals: The new “community run events” model was a success, with over 40 events over the three week programme. Some key statistics from monitoring feedback were: 68% of people scored events as 5 out of 5 for enjoyment, 8% of event goers were from outside the region, with 83% of those staying 6 nights. Four of the events had over 250 participants at their event. 76% of event participants were over 50 years old. Nelson Regional Development Agency helped promote the Festival and are keen to do more “out of the region” promotions next year. Many community partners have expressed their intent to apply for next year’s event funding.
5.7 Community Investment Fund: The Community Investment Grant funding round opened 3 July and closed 17 August. 42 applications were received, seeking a total of $738,086 from a pool of $268,363. The CIF Panel met on 29 June 2018 to make allocations, and applicants are in the process of being advised outcomes.
5.8 Youth Council: The first Youth Council meeting of the year was held on 8 February and there have been five other meetings since then. Nelson Youth Council is working on an intergenerational project with Age Concern Nelson Tasman. The pilot ‘Tea and Tech’ session was held on 7 April at Summerset in the Sun. A second event was held on 26 May. The first session with wider youth volunteers was held at the Wood Retirement Village on 9 June. The intention of this project is to provide an operational run sheet and connect wider youth volunteers with Age Concern Nelson Tasman to ensure further intergenerational connections.
5.9 Festivals and Events: Festivals and Events have included a very successful New Year’s Eve countdown, Lantern celebration, Teddy Bear’s picnic, outdoor movies, Buskers’ Festival and Tahuna Summer Sounds. The programme culminated with the biennial “Opera in the Park” event, held at Saxton Field, with 7,200 paying attendees and a stunning line-up of performers, including the New Zealand Symphony Orchestra.
5.10 Nelson Arts Festival is being planned for 11 to 26 October 2018. The programme is almost complete, with design of the brochure selected and sponsorship secured.
5.11 Arts Festival Transition: Board members for the Arts Festival Trust have been confirmed, and the process of incorporation is now under way. A detailed Transition Plan is under development to support a successful transition of responsibility for delivery of the 2019 Arts Festival from Council to the Trust from 1 November 2018.
6. Community Facilities
6.1 Community Centres and Halls: Bookings (hours used) per month over the last four months were as follows:
|
2018 |
Trafalgar Street Hall |
Stoke Hall |
Wakapuaka Hall |
Trafalgar Pavilion |
|
January |
39 (72) |
58 (170) |
1 (8) |
4 (36) |
|
February |
58 (112) |
62 (168) |
2 (13) |
4 (23) |
|
March |
76 (149) |
75 (170) |
0 |
6 (50) |
|
April |
44 (111) |
81 (183) |
4 (135) |
5 (20) |
6.2 Cemeteries and Crematorium: Usage as follows:
|
2018 |
Human cremations |
Chapel services |
Pet cremations |
|
January |
28 |
4 |
28 |
|
February |
28 |
11 |
28 |
|
March |
37 |
18 |
31 |
|
April |
32 |
14 |
30 |
7. Fees and Charges
7.1.1 While the setting of fees and charges is an officer delegation, the following update is provided as fees and charges are often of interest.
7.1.2 Officers have been reviewing fees and charges for Council facilities for the 2018/19 financial year. In regards to facilities which fall under the delegation of the Community Services Committee, there is no fee increase proposed for activities which already meet the Revenue and Financing Policy. This includes: Stoke Hall, Trafalgar St Hall, Wakapuaka Hall, Greenmeadows Centre, Libraries, Heritage Houses, Founders Heritage Park and the crematorium. A CPI adjustment will apply to cemetery operations.
8. Conclusion
8.1 This report is for information. The options are to receive the report or not.
Roger Ball
Group Manager Community Services
Attachments
Item 8: Stoke Library Weather Tightness Report
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Community Services Committee 12 July 2018 |
REPORT R9489
Stoke Library Weather Tightness Report
1. Purpose of Report
1.1 To brief the Council on the current status of the weather tightness of the Stoke Library.
2. Recommendation
2. Background
2.1 Recent maintenance undertaken on the Stoke Library revealed signs of water entering the building.
2.2 A weather tightness report was requested from ‘Q Squared, Quantity Surveyor/Building Surveyor’ which identified moisture ingress resulting in structural decay to the southwest and northeast timber structural roof beams with the presence of the fungal mould Stachybotrys. (Refer to page 8 of Attachment 1 Weathertightness Report Structural Roof Beams at Stoke Library)
Structural safety
2.3 Structural engineering advice (Consultant AMK) is that the library is structurally safe internally and, temporarily, has been made safe externally with the use of scaffolding to support the extended roof beam.
Fungal harm
2.4 Advice from K2 Environmental Ltd (IANZ accredited) is that the relatively common soft rot fungus Stachybotrys in its current form is unlikely to cause harm to library staff or the public.
2.5 The fungus has been treated with fungicide and advice from K2 Environmental Ltd is to seal the affected area in the meantime. This is presently being undertaken along with a cap flashing along the roof beams to reduce further leaks.
2.6 A specialist assessment of the risk from Stachybotryshas been commissioned to confirm the risk and treatment options.
Cost to repair
2.7 Preliminary investigation reveals repair costs of at least $300,000 to restore the beam, however these are preliminary, indicative costs, and do not address the entire building. There may be alternative ways to respond to the issues identified, and these options (and their costs) will need to be explored.
2.8 Further information on the condition of other areas of the building is being sought. Infrared and moisture testing is currently underway. The results of this work will confirm if there are wider issues.
Next steps
2.9 This issue could impact on the future provision of the Stoke Library service, assuming that the library will need to be closed for a period while repairs take place. It is too soon to estimate when or for how long.
2.10 The building was constructed in 1993. $2.5m is included in the Long Term Plan in 2021-2025 to allow for refurbishment.
2.11 Once further information is available options relating to these opportunities can be better assessed.
3. Conclusion
3.1 Measures have been taken to protect the library staff and public from the immediate threat of structural damage and from the presence of fungus within the building.
3.2 This investigation is very much in the preliminary stages and a verbal update will be presented at the Committee meeting on 12 July as further information comes to hand.
3.3 Final repair costs are not yet available and preliminary estimates do not take into account further damage which could be identified from detailed investigation.
3.4 Further costs and details including options will be presented to the Community Services Committee once the investigation has been completed.
Andrew Petheram
Property, Parks and Facilities Asset Manager
Attachments
Attachment 1: A1999139 - Weathertightness Report Structural Roof Beams at Stoke Library ⇩
Item 10: Greenmeadows Centre - Progress Update
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Community Services Committee 12 July 2018 |
REPORT R9486
Greenmeadows Centre - Progress Update
1. Purpose of Report
1.1 To update the Committee on construction progress of the Greenmeadows Centre (Centre).
2. Recommendation
|
That the Community Services Committee Receives the report Greenmeadows Centre - Progress Update (R9486). |
3. Background
3.1 At its meeting of 20 March 2018, Council approved additional funding to enable the completion of the Centre and resolved as follows:
“Requests regular updates on the Greenmeadows Centre Budget and Programme to the Community Services Committee”.
3.2 This report provides a progress update to the Community Services Committee.
4. Discussion
Dawn Blessing
4.1 A dawn blessing for the facility was held on Saturday 23 June. The blessing was led by kaumatua Barney Thomas (Ngāti Rārua) and Jane du Feu (Chair of Whakatū Marae) and supported by Ngāti Kuia, Te Ātiawa and Mataawaka. They were joined by the Deputy Mayor, the Chair of the Community Services Committee, Councillors, tenants, architects, members of the construction team, and Council officers.
Stoke Rugby
4.2 Agreed areas of the facility have been completed in advance of the main works and a Certificate of Public Use (CPU) was issued on 5 May 2018, allowing the Stoke Rugby Club to utilise the changing rooms, male/female toilets, bar/kitchen, showers and storage rooms.
4.3 The Stoke Rugby Club’s ‘Club Day’ was successfully held on the afternoon of Saturday 23 June and club members were able to enjoy access and use of the areas made available to them.
Stoke Tennis Club
4.4 A CPU was issued for the area to be occupied by Stoke Tennis Club on 29 June 2018, allowing them to occupy that area and to use the public toilets.
Other work
4.5 Exterior landscaping - Landscaping along the Main Road Stoke frontage and plaza in front of the building is complete.
4.6 Carpark sealing is complete.
4.7 Cedar exterior cladding panels – Watts and Hughes (W&H) have acknowledged that there have been issues with the installation of the exterior cladding. The new cladding is on site and is currently being replaced. This has affected the critical timeline for completing the project.
Resourcing
4.8 W&H have noted that this project has been challenging particularly with regards to resourcing and that sourcing labour from the local Nelson market has been extremely difficult. They have provided additional labour from Christchurch and have also provided additional experienced supervisors from their Christchurch office. W&H have confirmed that they will provide the required resources and supervision to meet the required standards.
Quality
4.9 W&H have provided assurances that the building has and will be constructed in accordance with the requirements of the contract and that any quality issues either have been or will be addressed to ensure this project is completed to a high standard.
Opening
4.10 It is anticipated that the building will be ready for an official opening towards the end of August.
Shane Davies
Manager Capital Projects
Attachments
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Important considerations for decision making |
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1. Fit with Purpose of Local Government The new facility is significant for both Nelson and Stoke and has a high profile in the local community. It will add to the well-being and vibrancy of the Stoke community and provide for good quality local infrastructure. |
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2. Consistency with Community Outcomes and Council Policy The new facility meets the following Community outcome - ‘Our communities have access to a range of social, educational and recreational facilities and activities’. |
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3. Risk The risk to Council of work dragging on is one of reputational risk. |
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4. Financial impact Additional funding has already been approved for this project. |
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5. Degree of significance and level of engagement The facility has a high community interest and has a moderate significance to all residents, but will be of higher significance to the residents of Stoke. |
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6. Inclusion of Māori in the decision making process Maori have not been specifically been consulted on this report. |
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7. Delegations The Community Services Committee responsibilities include: “Community Centre and halls – Greenmeadows Community Centre”. |
