Agenda of Council - 21 June 2018

N-logotype-black-wide Nelson City Council

21 June 2018

Page No.

Opening Prayer

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Members of the Nelson Farmers Market will be speaking on the location of the Farmers Market.

5. Confirmation of Minutes

5.1 3 May 2018 21 - 33

Document number M3459

Recommendation

That the Council

Confirms the minutes of the meeting of the Council, held on 3 May 2018, as a true and correct record.

5.2 15 May 2018 34 - 83

Document number M3482

Recommendation

That the Council

Confirms the minutes of the meeting of the Council, held on 15 May 2018, as a true and correct record.

5.3 Extraordinary Meeting - 24 May 2018 84 - 87

Document number M3513

Recommendation

That the Council

Confirms the minutes of the extraordinary meeting of the Council, held on 24 May 2018, as a true and correct record.

6. Recommendations from Committees

6.1 Planning and Regulatory Committee - 29 May 2018

6.1.1 Nelson Biodiversity Strategy Revision 2017/18

Recommendation to Council

That the Council

Adopts the revised Nelson Biodiversity Strategy 2017/18 (A1957147).

6.2 Hearings Panel - Other - 5 June 2018

6.2.1 Network Tasman Easement - Annesbrook

Recommendation to Council

That the Council

Grants consent for the easement in gross in favour of Network Tasman Limited over the area of Recreation Reserve shown on Attachment 1 (A1933063) with all legal and survey costs associated with the easement to be met by Network Tasman Limited as the party benefitted by the easement.

6.3 Governance Committee - 7 June 2018

6.3.1 Rates Remission for Land Affected by the 1 February 2018 Weather Event

Recommendation to Council

That the Council

Approves that the 1 February 2018 weather event qualifies as a natural calamity for the purposes of applying the Rates Remission Policy for Land Affected by Natural Calamity; and

Approves the criteria for assessing rates remission for affected properties and the application process; and

Notes that a summary of approved applications and the total value of rates remitted will be provided to the Council later in 2018.

NOTE: The following recommendation to Council were included in an agenda for a meeting scheduled for 18 June 2018, which is after this agenda was printed. Re rcommendationw ill be confirmed at the meeting.

6.4 Regional Transport Committee – 19 June 2018

6.4.1 NZTA Proposed Projects for inclusion in the Nelson Regional Land Transport Plan

Proposed Recommendation to Council

That the Council

Approves the revised Nelson Regional Land Transport Plan 2015-2021 (Mid-Term Review) and 2018 Regional Public Transport Plan (A1942674 as per Report R9325) for submission to the New Zealand Transport Agency prior to 30 June 2018.

7. Petition in favour of protecting wild deer population in Marsden Valley 88 - 100

Document number R9382

Recommendation

That the Council

Receives the Petition in favour of protecting wild deer population in Marsden Valley (R9382) and its attachment (A1969247); and

Requests that a report on the options for the wild deer population in Marsden Valley be presented to a future Sports and Recreation Committee.

8. Mayor's Report 101 - 143

Document number R9326

Recommendation

That the Council

Receives the report Mayor's Report (R9326) and its attachment (1989403); and

Appoints Councillors Acland, Barker, Matheson, Noonan, Rutledge, Skinner and Walker to replace any member on the Conduct Review Panel in the event of a conflict of interest or unavailability of a member; and

Nelson City Council Standing Orders section 14.1 Time Limits reference to speakers be amended as follows:

14.1 Time limits

A period of up to 30 minutes, or such longer time as the ~~meeting~~ Chair may determine, will be available for the public forum at each scheduled local authority meeting. Requests must be made to an ~~administration~~ governance adviser at least two clear days before the meeting; however this requirement may be waived by the Chairperson.

Individual speakers can speak for up to 5 minutes and representatives from organisations can speak for up to 10 minutes in total. No more than two speakers can speak on behalf of an organisation during a public forum. Where the number of speakers presenting in the public forum exceeds 6 in total, the Chairperson has discretion to restrict the speaking time permitted for all presenters.

9. Special Housing Areas Requests May 2018 144 - 155

Document number R9171

Recommendation

That the Council

Receives the report Special Housing Areas Requests May 2018 (R9171) and its attachment (A1978943); and

Approves 3A Hill Street North (A1978943), subject to the developer entering into a legal Deed with the Council which requires, amongst other matters, that the developer, at its sole cost:

(i) shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and

(ii) shall provide plans showing how the SHA development will integrate with the proposed development of the adjacent land at 3B and 3C Hill Street North, and the expected likely future development of adjacent residential zoned land including layout and connectivity of all infrastructure, for the approval by the Group Manager Infrastructure. The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA; and

(iii) shall provide to the Council an assessment of the impact of the development of the wider Saxton Growth Area on the Saxton Creek upgrade, for the purposes of determining the requirements for stormwater management as part of any development in the proposed SHA, for the approval of the Group Manager Infrastructure. The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA; and

(iv) shall submit the approval of the Urban Design Panel with any application for resource consent under HASHAA.

10. Adoption of the Development Contributions Policy 2018 156 - 218

Document number R9335

Recommendation

That the Council

Receives the report Adoption of the Development Contributions Policy 2018 (R9335) and its attachment A1964099; and

Adopts the Development Contributions Policy 2018 (A1964099).

11. Adoption of Long Term Plan 2018-28 219 - 232

Document number R9334

Recommendation

That the Council

Receives the report Adoption of Long Term Plan 2018-28 (R9334) and its attachment (A1990404); and

Adopts the Revenue and Financing Policy (pages 181 – 206 of A1990404) and the Rates Remission Policy (page 207 -218 of A1990404); and

Adopts the Long Term Plan 2018-28 (A1990404) pursuant to Section 93 of the Local Government Act 2002;

Delegates the Mayor and Chief Executive to make any necessary minor editorial amendments prior to the release of the Long Term Plan 2018-28 to the public; and

Sets and assesses the following rates under the Local Government (Rating) Act 2002, on rating units in the district for the financial year commencing on 1 July 2018 and ending on 30 June 2019.

The revenue approved below will be raised by the rates and charges that follow:

Revenue approved:

General Rate $38,889,490

Uniform Annual General Charge $8,544,542

Stormwater and Flood Protection Charge $5,804,518

Waste Water Charge $7,793,889

Water Annual Charge $3,628,673

Water Volumetric Charge $8,466,904

Clean Heat Warm Homes and Solar Saver $460,019

Rates and Charges (excluding GST) $73,588,035

Goods and Services Tax (at the current rate) $11,038,205

Total Rates and Charges $84,626,240

The rates and charges below are GST inclusive.

(1) General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002, assessed on a differential land value basis as described below:

• a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential – single unit” category.

• a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential empty section” category.

• a rate of 0.79983 cents in the dollar of land value on every rating unit in the “single residential unit forming part of a parent valuation, the remainder of which is non-rateable” category. This represents a plus 10% differential on land value.

• a rate of 0.79983 cents in the dollar of land value on every rating unit in the “multi residential” category. This represents a plus 10% differential on land value.

• a rate of 1.83016 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 100% commercial and industrial (occupied and empty) category. This represents a plus 151.7% differential on land value.

• a rate of 1.55458 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 25% residential and 75% commercial” category. This represents a plus 113.8% differential on land value.

• a rate of 1.27900 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 50% residential and 50% commercial” category. This represents a plus 75.9% differential on land value.

• a rate of 1.00270 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 75% residential and 25% commercial” category. This represents a plus 37.9% differential on land value.

• a rate of 2.46057 cents in the dollar of land value on every rating unit in the “commercial inner city” subject to 100% commercial and industrial (occupied and empty) category. This represents a plus 238.4% differential on land value.

• a rate of 2.02721 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 25% residential and 75% commercial” category. This represents a plus 178.8% differential on land value.

• a rate of 1.59384 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 50% residential and 50% commercial” category. This represents a plus 119.2% differential on land value.

• a rate of 1.16048 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 75% residential and 25% commercial” category. This represents a plus 59.6% differential on land value.

• a rate of 2.36677 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 100% commercial and industrial (occupied and empty)” category. This represents a plus 225.5% differential on land value.

• a rate of 1.95668 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 25% residential and 75% commercial” category. This represents a plus 169.1% differential on land value.

• a rate of 1.54731 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 50% residential and 50% commercial” category. This represents a plus 112.8% differential on land value.

• a rate of 1.13721 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 75% residential and 25% commercial” category. This represents a plus 56.4% differential on land value.

• a rate of 0.47263 cents in the dollar of land value on every rating unit in the “rural” category. This represents a minus 35% differential on land value.

• a rate of 0.65441 cents in the dollar of land value on every rating unit in the “small holding” category. This represents a minus 10% differential on land value.

(2) Uniform Annual General Charge

A uniform annual general charge under section 15 of the Local Government (Rating) Act 2002 of $415.94 per separately used or inhabited part of a rating unit.

(3) Stormwater and Flood Protection Charge

A targeted rate under section 16 of the Local Government (Rating) Act 2002 of $317.59 per rating unit, this rate is assessed on all rating units excluding rural rating units, rating units east of the Gentle Annie saddle, Saxton’s Island and Council’s stormwater network.

(4) Waste Water Charge

A targeted rate for waste water disposal under section 16 of the Local Government (Rating) Act 2002 of:

• $432.30 per separately used or inhabited part of a residential, multi residential, rural and small holding rating units that is connected either directly or through a private drain to a public waste water drain.

• For commercial rating units, a waste water charge of $108.07 per separately used or inhabited part of a rating unit that is connected either directly or through a private drain to a public waste water drain. Note: a “trade” waste charge will also be levied.

(5) Water Annual Charge

A targeted rate for water supply under Section 16 of the Local Government (Rating) Act 2002, of:

Water charge (per connection) $197.68

(6) Water Volumetric Rate

A targeted rate for water provided under Section 19 of the Local Government (Rating) Act 2002, of:

Price of water:

Usage up to 10,000 cu.m/year $2.102 per m³

Usage from 10,001 – 100,000 cu.m/year $1.659 per m³

Usage over 100,000 cu.m/year $1.310 per m³

Summer irrigation usage
over 10,000 cu.m/year $1.881 per m³

(7) Clean Heat Warm Homes

A targeted rate per separately used or inhabited part of a rating unit that has been provided with home insulation and/or a heater to replace a non-complying solid fuel burner under Section 16 of the Local Government (Rating) Act 2002 in accordance with agreement of the original ratepayer, of:

• For properties assessed the Clean Heat Warm Homes rate as a result of agreements entered into after 1 July 2011, the targeted rate for each year for 10 years will be the total cost of the installed works excluding GST, divided by 10, plus GST.

• For properties assessed the Clean Heat Warm Homes rate as a result of agreements entered into prior to 1 July 2011 the targeted rate of:

*Loan Assistance Range*	Installation after 30 Sept 2010	Completed prior to 30 Sept 2010
*$1,400 to $1,599*	*$140.00*	*$143.11*
*$1,600 to $1,799*	*$160.00*	*$163.56*
*$1,800 to $1,999*	*$180.00*	*$184.00*
*$2,000 to $2,199*	*$200.00*	*$204.44*
*$2,200 to $2,399*	*$220.00*	*$224.89*
*$2,400 to $2,599*	*$240.00*	*$245.34*
*$2,600 to $2,799*	*$260.00*	*$265.78*
*$2,800 to $2,999*	*$280.00*	*$286.22*
*$3,000 to $3,199*	*$300.00*	*$306.67*
*$3,200 to $3,399*	*$320.00*	*$327.11*
*$3,400 to $3,599*	*$340.00*	*$347.56*
*$3,600 to $3,799*	*$360.00*	*$368.00*
*$3,800 to $3,999*	*$380.00*	*$388.44*
*$4,000 to $4,199*	*$400.00*	*$408.89*
*$4,200 to $4,399*	*$420.00*	*$429.34*
*$4,400 to $4,599*	*$440.00*	*$449.78*
*$4,600 to $4,799*	*$460.00*	*$470.22*
*$4,800 to $4,999*	*$480.00*	*$490.67*

(8) Solar Hot Water Systems

A targeted rate for any separately used or inhabited parts of a rating unit that has been provided with financial assistance to install a solar hot water system under Section 16 of the Local Government (Rating) Act 2002 in accordance with agreement of the original ratepayer, of the following factors on the extent of provision of service (net cost of the work including GST after deducting EECA grant, plus funding cost):

• 0.14964 (including GST) for agreements entered into prior to 1 July 2011, multiplied by the Net Cost of the Work adjusted for any increased GST.

• 0.13847 (including GST) for agreements entered into after 1 July 2011 multiplied by the Net Cost of the Work.

Due Dates for Payment of Rates

The above rates (excluding water volumetric rates) are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable in four instalments on the following dates:

Instalment Number	*Instalment Due Date*	*Last Date for Payment*	*Penalty Date*
*Instalment 1*	*1 Aug 2018*	*20 Aug 2018*	*24 Aug 2018*
*Instalment 2*	*1 Nov 2018*	*20 Nov 2018*	*26 Nov 2018*
*Instalment 3*	*1 Feb 2019*	*20 Feb 2019*	*26 Feb 2019*
*Instalment 4*	*1 May 2019*	*20 May 2019*	*24 May 2019*

Rates instalments not paid on or by the Last Date for payment above will incur penalties as detailed in the section “Penalty on Rates”.

Due Dates for Payment of Water Volumetric Rates

Residential water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates:

*Billing Month*	*Last Date for Payment*	*Penalty Date*
*July 2018*	*20 September 2018*	*26 September 2018*
*August 2018*	*20 September 2018*	*26 September 2018*
*September 2018*	*22 October 2018*	*26 October 2018*
*October 2018*	*20 December 2018*	*8 January 2019*
*November 2018*	*20 December 2018*	*8 January 2019*
*December 2018*	*21 January 2019*	*25 January 2019*
*January 2019*	*20 March 2019*	*26 March 2019*
*February 2019*	*20 March 2019*	*26 March 2019*
*March 2019*	*22 April 2019*	*29 April 2019*
*April 2019*	*20 June 2019*	*26 June 2019*
*May 2019*	*20 June 2019*	*26 June 2019*
*June 2019*	*22 July 2019*	*26 July 2019*

Special (final) water volumetric rates will be payable 14 days from the invoice date of the special (final) water reading as shown on the water invoice.

Commercial water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates:

*Billing Month*	*Last Date for Payment*	*Penalty Date*
*July 2018*	*20 August 2018*	*24 August 2018*
*August 2018*	*20 September 2018*	*26 September 2018*
*September 2018*	*22 October 2018*	*26 October 2018*
*October 2018*	*20 November 2018*	*26 November 2018*
*November 2018*	*20 December 2018*	*8 January 2019*
*December 2018*	*21 January 2019*	*25 January 2019*
*January 2019*	*20 February 2019*	*26 February 2019*
*February 2019*	*20 March 2019*	*26 March 2019*
*March 2019*	*22 April 2019*	*29 April 2019*
*April 2019*	*20 May 2019*	*24 May 2019*
*May 2019*	*20 June 2019*	*26 June 2019*
*June 2019*	*22 July 2019*	*26 July 2019*

Penalty on Rates

Pursuant to Sections 57 and 58 of the Local Government (Rating) Act 2002, the council authorises the following penalties on unpaid rates (excluding volumetric water rate accounts) and delegates authority to the Group Manager Corporate Services to apply them:

• a charge of 10% of the amount of each rate instalment remaining unpaid after the last date for payment stated above, to be added on the penalty date as shown above.

• a charge of 10% will be added on 6 July 2018 to any balance from a previous rating year (including penalties previously charged) remaining outstanding on 1 July 2018.

• a further additional charge of 10% will be added on 8 January 2019 to rates (including penalties previously charged) to which a penalty has been added under the bullet point above and which remains unpaid on 7 January 2019.

Penalty on Water Volumetric Rates

Pursuant to Sections 57 and 58 of the Local Government (Rating) Act 2002, the council authorises the following penalties on unpaid volumetric water rates and delegates authority to the Group Manager Corporate Services to apply them:

• a charge of 10% of the amount of each volumetric water rate account remaining unpaid after the last date for payment to be added on the penalty date as shown above.

Penalty Remission

In accordance with Council’s rate remission policy, the Council will approve the remission of the penalty added on instalment one due to late payment provided the total annual rates are paid in full by 20 November 2018. If full payment of the annual rates is not paid by 20 November 2018 the penalties relating to the first instalment outlined above will apply.

The above penalties will not be charged where Council has agreed to a programme for payment of outstanding rates.

The Group Manager Corporate Services is given discretion to remit rates penalties either in whole or part in accordance with Council’s approved rates remission policy, as may be amended from time to time.

Discount on Rates

Pursuant to Section 55 of the Local Government (Rating) Act 2002, the Council will allow a discount of 2.0 percent of the total rates (excluding volumetric water rates) where a ratepayer pays the year’s rates in full on or before the Last Date for Payment for instalment one being 20 August 2018.

Payment of Rates

The rates shall be payable at the Council offices, Civic House, 110 Trafalgar Street, Nelson between the hours of 8.30am to 5.00pm Monday, Tuesday, Wednesday and Friday and 9.00am to 5.00pm Thursday.

Where any payment is made by a ratepayer that is less than the amount now payable, the Council will apply the payment firstly to any rates outstanding from previous rating years and then proportionately across all current year rates due.

12. Amended Memorandum of Understanding of the Nelson Regional Sewerage Business Unit and amended Terms of Reference of the Nelson Tasman Regional Landfill Business Unit 233 - 258

Document number R9353

Recommendation

That the Council

Receives the report Amended Memorandum of Understanding of the Nelson Regional Sewerage Business Unit and amended Terms of Reference of the Nelson Tasman Regional Landfill Business Unit (R9353) and its attachment/s (A1983272, A1983271); and

Approves subject to equivalent approval by Tasman District Council, the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) to provide voting rights for the iwi representatives; and

Approves subject to equivalent approval by Tasman District Council, the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) to provide that iwi representatives be remunerated in accordance with the joint policy for the remuneration of independent persons appointed to joint committees and business units; and

Approves subject to equivalent approval by Tasman District Council, that the remuneration for iwi representatives be set at $8000 per annum for the first term of appointment; and

Notes that once it is completed, the draft joint policy for the remuneration of independent persons appointed to joint committees and business units, will be brought to Council for adoption.

Public Excluded Business

13. Exclusion of the Public

Recommendation

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1.1	Council Meeting - Public Excluded Minutes - 3 May 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
1.2	Council Meeting - Public Excluded Minutes - 15 May 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
1.3	Extraordinary Council Meeting - Public Excluded Minutes - 24 May 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2.1	Recommendation from Sports and Recreation Committee - 24 May 2018 Daelyn Drive Reserve – Revocation and Sale	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2.2	Recommendation from Governance Committee Meeting - Public Excluded Minutes - 7 June 2018 Nelson Cycle Lift Society – Pre-commercial business case phase two funding	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2.3	Chief Executive Employment Committee Meeting - Public Excluded Minutes - 18 June 2018 Mayor’s Report – Chief Executivtive’s Key Performance Indicators	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person
3	State Advances - update	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Farmers Market Licence for Maitai Walkway	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1.1

Council Meeting - Public Excluded Minutes - 3 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

1.2

Council Meeting - Public Excluded Minutes - 15 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

1.3

Extraordinary Council Meeting - Public Excluded Minutes - 24 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2.1

Recommendation from Sports and Recreation Committee - 24 May 2018

Daelyn Drive Reserve – Revocation and Sale

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

2.2

Recommendation from Governance Committee Meeting - Public Excluded Minutes - 7 June 2018

Nelson Cycle Lift Society – Pre-commercial business case phase two funding

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2.3

Chief Executive Employment Committee Meeting - Public Excluded Minutes - 18 June 2018

Mayor’s Report – Chief Executivtive’s Key Performance Indicators

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

State Advances - update

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Farmers Market Licence for Maitai Walkway

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Note:

· This meeting is expected to continue beyond lunchtime. (delete as appropriate)

· Lunch will be provided. (delete as appropriate)

· Youth Councillors Jenna Stallard and Robbie Anderson will be in attendance at this meeting. (delete as appropriate)

Nelson City Council Minutes - 3 May 2018

Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 3 May 2018, commencing at 9.00am

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, K Fulton, M Lawrey, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Acting Group Manager Strategy and Communications (N McDonald), Kaihautū (P Lee), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson).

Apologies: Councillors P Matheson and B Dahlberg

Opening Prayer

Councillor Skinner gave the opening prayer.

1. Apologies

	Resolved CL/2018/045 *That the Council* *Receives and accepts apologies from Councillor P Matheson and B Dahlberg.* Noonan/Skinner Carried
2 Confirmation of Order of Business
	An updated table for Item 17:Exclusion of the Public was tabled. The validity of Item 17 of the Agenda: Part 6 being discussed with the public excluded was debated. The Chief Executive strongly recommended the item be discussed with the public excluded as the privacy of an individual was involved and negotiations were continuing. Item 15 of the Agenda: Adoption of the Nelson City Events Strategy may be brought forward depending on the time constraints of a presenter. Her Worship the Mayor welcomed Council’s newly appointed Kaihautū Pania Lee.
	Attachments 1 A1965780 Updated Public Excluded Table 03May2018.pdf

3. Interests

Councillor Noonan advised that she had an interest in the item on Climate Change however this was no more than that of the general public. There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 20 March 2018

Document number M3353, agenda pages 12 - 31 refer.

Resolved CL/2018/046

That the Council

Confirms the minutes of the meeting of the Council, held on 20 March 2018, as a true and correct record.

Courtney/Barker Carried

5.2 17 April 2018 - Extraordinary Meeting

Document number M3436, agenda pages 32 - 34 refer.

Resolved CL/2018/047

That the Council

Confirms the minutes of the extraordinary meeting of the Council, held on 17 April 2018, as a true and correct record.

McGurk/Walker Carried

The meeting adjourned from 9.20am until 9.24am.

Reports From Committees

6 Joint Committee – 27 March 2018

6.1 Appointment of Independent Director to NRSBU

Resolved CL/2018/048

That the Council

Confirms the process to appoint an Iwi representative is instigated as a priority; and

Confirms that an independent member be appointed to the Nelson Regional Sewerage Business Unit Committee; and then

Go through a recruitment and remuneration process to appoint an independent member to (and potentially Chair) the NRSBU in accordance with the Joint Councils Policy for the Appointment of Directors/Trustees of CCO’s and CCTO’s (A537882).

Fulton/Walker Carried

7. Works and Infrastructure Committee - 29 March 2018

7.1 Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19

Resolved CL/2018/049

That the Council

Receives the report Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19 (R9130) and its attachments (A1928700 and A1928697) and provides feedback that can be forwarded to the General Manager of the Nelson Tasman Regional Landfill Business Unit; and

Approves the Nelson Tasman Regional Landfill Business Unit Deed of Agreement being amended to allow for the retention of up to $300,000 of surpluses to be held in the Business Unit’s closed account for the purpose of managing year-by-year income fluctuations, subject to an equivalent resolution being passed by the Tasman District Council.

Walker/Fulton Carried

7.2 Nelson Regional Sewerage Business Unit Annual Report 2016/17

Resolved CL/2018/050

That the Council

Receives the Nelson Regional Sewerage Business Unit Annual Report 2016/17 (A1918255) attached to report R9132.

Walker/Skinner Carried

8 Sports and Recreations Committee - 03 April 2018

8.1 Review of Natureland Funding and Business Plan

Councillor Rutledge declared an interest and stepped away from the table.

Resolved CL/2018/051

That the Council

Considers Natureland funding as part of the Long Term Plan 2018-28 deliberations.

Skinner/Noonan Carried

9. Planning and Regulatory Committee - 5 April 2018

9.1 Changes to the Nelson Resource Management Plan to Give Effect to the National Environmental Standard for Plantation Forestry

Resolved CL/2018/052

That the Council

Approves that changes be made to the Nelson Resource Management Plan in accordance with A1923819 of Report R9128 in order to implement the National Environmental Standard for Plantation Forestry.

McGurk/Her Worship the Mayor Carried

10. Community Services Committee - 12 April 2018

10.1 Community Lease - Melrose House

Resolved CL/2018/053

That the Council

Approves the granting of a Community Lease for the Colonel Noel Percy Adams Trust (Melrose) Society at Melrose House as shaded in red on attachment one (A1893139) for a term of five years with one right of renewal of five years at an annual rent of $200 + GST and a rent review at five years.

Noonan/Courtney Carried

11. Governance Committee - 19 April 2018

11.1 Bishop Suter Trust Half Yearly Report to 31 December 2017 and Draft Statement of Intent 2018/19

Resolved CL/2018/054

That the Council

Agrees that the Bishop Suter Trust Statement of Intent 2018/19 (A1923167) meets Council’s expectations and is approved as the final Statement of Intent for 2018/19, subject to confirmation of funding for the Trust in the Long Term Plan 2018-28.

Barker/Courtney Carried

11.2 Nelson Regional Development Agency Half Yearly Report to 31 December 2017 and Draft Statement of Intent 2018/19

Resolved CL/2018/055

That the Council:

Agrees that the Nelson Regional Development Agency’s draft Statement of Intent 2018/19 (A1943599) meets Council’s expectations and is approved as the final Statement of Intent for 2018/19.

Barker/Courtney Carried

12. Mayor's Report (Item 13 of the Agenda)

Document number R9252, agenda pages 35 - 41 refer.

Her Worship the Mayor Reese spoke to her report and outlined to elected members her discussions with the Deputy Mayor, who would like to step back from his mentoring and supporting roles and give more focus to the Deputy Mayor role. She outlined the reasons behind the proposed changes to Committee membership.

Her Worship the Mayor Reese further noted that no remits had been received for the Local Government New Zealand AGM.

Councillor Rutledge called a point of order and quoted Standing Order 24.2d - misrepresentation made by a member. Her Worship the Mayor upheld the point of order.

Resolved CL/2018/056

That the Council

Receives the report Mayor's Report (R9252); and

Amends the membership of the following Committees on a permanent basis, effective immediately, as follows:

· Works and Infrastructure Committee

Chair

Deputy Chair

Membership

Stuart Walker

(no change)

~~Paul Matheson~~

Mike Rutledge

No change

· Regional Transport Committee

Chair

Deputy Chair

Membership

~~Paul Matheson~~

Mike Rutledge

Gaile Noonan

(no change)

No change

· Governance Committee

Chair

Deputy Chair

Membership

Ian Barker

(no change)

Bill Dahlberg

(no change)

~~Paul Matheson~~

Stuart Walker

· Chief Executive Employment Committee

Chair

Deputy Chair

Membership

Her Worship the Mayor

Not Applicable

~~Paul Matheson~~

Gaile Noonan

· Sports and Recreation Committee

Chair

Deputy Chair

Membership

Tim Skinner

~~Mike Rutledge~~

Bill Dahlberg

~~Mike Rutledge~~

Amends the membership of the following Committee on a permanent basis from Monday 7 May 2018

· Saxton Field Committee

Membership

~~Chair of Community Services Committee~~

Chair of Sports & Recreation Committee (no change)

Deputy Chair of Sports & Recreation Committee

and

Updates the Delegations Register accordingly following the outcome of this report.

Her Worship the Mayor/Noonan Carried

Her Worship the Mayor Reese thanked the Deputy Mayor for his very significant contribution in supporting newly elected members of Council over the previous eighteen months.

13. Adoption of the Nelson City Events Strategy (Item 15 of the Agenda)

Document number R8625, agenda pages 58 - 107 refer.

Policy Adviser Gabrielle Thorpe presented the report in conjunction with Mark Rawson, Chief Executive of Nelson Regional Development Agency.

Ms Thorpe noted a spelling error in Page 66 of the Agenda, ‘compromised’ should read ‘comprised’. She recapped that officers had consulted with 160 organisations interested in event management over a four week period. Feedback resulted in the proposed changes to the strategy. She answered questions on the application process, community event funding and use of events ambassadors.

Resolved CL/2018/057

That the Council

Receives the report Adoption of the Nelson City Events Strategy (R8625) and its attachments (A1827196, A1948529, A1938616, A1948251, A1938761); and

Adopts the Nelson City Events Strategy noting the amendment (A1827196).

Noonan/Rutledge Carried

The meeting adjourned at 10.55am and reconvened at 11.14am.

14 Regional Transport Committee - 26 April 2018 (Item 12 of the Agenda)
	14.1 Submission on the Draft Government Policy Statement 2018 on Land Transport The Regional Transport Committee Submission on the Draft Government Policy Statement 2018 on Land Transport was tabled. Acting Senior Strategic Adviser Mark Tregurtha explained that the Regional Transport Committee has submitted its submission on 1 May. Council could make amendments to the submission and this would be attached to a covering letter outlining the changes made, also advising that the Chair of the Regional Transport Committee was in agreement. It was noted that the Government’s focus was on railway and the submission addressed the inequity this would create to the Nelson Tasman region. The following changes were proposed: 14. Change commuter to interregional commuter 20. Change the second sentence to "Nelson's waterfront has the capacity to be a world class visitor attraction, with a focus on walking and cycling recreation, but is compromised by a lack of adequate walking and cycling infrastructure and a constrained network that mixes heavy vehicles and high volumes of traffic." Follow with … and a constrained network that mixes ….. 39 Change to supports alternative passenger and freight transport 40.4 Change to the GPS acknowledges regions without rail require a transport arterial network that provides similar efficiency to a rail network for the purposes of freight and passenger transport … It was noted that the region could be seriously disadvantaged as it relied heavily on road transport; the impact could be a higher charge for freight, if the Auckland petrol tax was spread around the country this would impact the region and additional petrol tax for rail services also meant the region would not receive a return.
	Resolved CL/2018/058 *That the Council* *Endorse the submission on the Draft Government Policy Statement 2018 on Land Transport from the Regional Transport Committee with minor amendments.* Rutledge/Barker Carried
	Attachments 1 A1965811 RTC Submission to GPS 03May2018

15. Status Report - 3 May 2018

Document number R9257, agenda pages 48 - 57 refer.

Officers were asked to provide information on timeframes on items which had appeared on the status report for an extended time. Discussion took place on items relating to the work of committees’ now being included in the committee’s status report rather than the Council status report.

Resolved CL/2018/059

That the Council

Receives the report Status Report - 3 May 2018 (R9257) and its attachment (1168168).

Noonan/Walker Carried

16. Climate Change

Document number R9121, agenda pages 108 - 120 refer.

Group Manager Environment Clare Barton spoke to her report and highlighted that the purpose of the report was twofold – to inform Council on issues associated with climate change and to confirm the initial actions in the climate change space.

The report covered actions to reduce emissions, adaptation and response to climate change and limiting pressure on ecosystems.

Council discussed work which would be undertaken in current budgets and Ms Barton advised a report to Council would be required for further work.

Attendance: Councillor Acland left the meeting at 12.45pm.

Resolved CL/2018/060

That the Council

Receives the report Climate Change (R9121); and

Agrees in principle to the actions and work streams identified in section 2.2 of Report R9121 with any actions requiring additional budget being subject to separate Council approval, when those costs are known; and

Commits to adopting and implementing a comprehensive plan to reduce carbon emissions.

Her Worship the Mayor/Fulton Carried

The meeting adjourn from 12.55pm and resumed at 1.37pm at which time Councillor Acland returned to the meeting.

17. Exclusion of the Public

Following earlier discussion Her Worship the Mayor advised that the Chief Executive had provided his advice that as a rule Council considered that matters relating to individuals should be discussed in public excluded.

Attendance: Councillor Fulton left the meeting from 1.41pm until 1.42pm.

Resolved CL/2018/061

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

Her Worship the Mayor/Walker Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1.1	Council Meeting - Public Excluded Minutes - 20 March 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
1.2	Extraordinary Council Meeting - Public Excluded Minutes - 17 April 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Recommendation from Sports and Recreation Committee Meeting - Public Excluded - 3 April 2018 Recommendation to Council regarding: Interim options – Tahuna Beach Holiday Park	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Recommendation from Works and Infrastructure Committee Meeting - Public Excluded - 29 March 2018 Recommendation to Council regarding: 48 Pascoe Commercial Lease	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Recommendation from Governance Committee Meeting - Public Excluded - 19 April 2018 Recommendation to Council regarding: Nelmac Director appointment ; Nelmac Ltd Draft Statement of Intent 2018/19	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
5	Council - Public Excluded - Status Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
6	Update - Statement of Understanding	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
7	Request for Leave of Absence	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1.1

Council Meeting - Public Excluded Minutes - 20 March 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

1.2

Extraordinary Council Meeting - Public Excluded Minutes - 17 April 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Recommendation from Sports and Recreation Committee Meeting - Public Excluded - 3 April 2018

Recommendation to Council regarding:

Interim options – Tahuna Beach Holiday Park

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Recommendation from Works and Infrastructure Committee Meeting - Public Excluded - 29 March 2018

Recommendation to Council regarding:

48 Pascoe Commercial Lease

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Recommendation from Governance Committee Meeting - Public Excluded - 19 April 2018

Recommendation to Council regarding:

Nelmac Director appointment ;

Nelmac Ltd Draft Statement of Intent 2018/19

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Council - Public Excluded - Status Report

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Update - Statement of Understanding

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Request for Leave of Absence

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 1.44pm and resumed in public session at 5.02pm.

18. Re-admittance of the Public

Resolved CL/2018/072

That the Council

Re-admits the public to the meeting.

Walker/Rutledge Carried

There being no further business the meeting ended at 5.03pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Nelson City Council Minutes – 15,16 and 17 May 2018

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 15 May 2018, commencing at 1.30pm

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

Apologies : Nil

Opening Prayer

Councillor Skinner gave the opening prayer.

1. Apologies

2. Confirmation of Order of Business

Her Worship the Mayor R Reese noted that reports would not be taken as read but that officers would take Elected Members through each report. She advised all decisions would be made in principle, and that at the end there would be an omnibus process to adopt resolutions.

It was further noted that the Public Excluded session would need to commence at 4p.m. on Tuesday, 15 May 2018 due to an external party joining by audio link.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4 Confirmation of Minutes

4.1

7 May 2018

Resolved CL/2018/074

That the Council

Confirms the minutes of the meeting of the Council, held on 7 May 2018, as a true and correct record.

Barker/Dahlberg Carried

5. Deliberations on the Long Term Plan 2018-28 Consultation Document and Concurrent Consultations

Document number R9180, agenda pages 7 - 105 refer.

Transport
	Regional Land Transport Plan Amendments Her Worship the Mayor acknowledged that the Regional Transport Committee had further work to do before the adoption of the Long Term Plan and that another Regional Transport Committee meeting would be held in June 2018 for this purpose.
	Resolved CL/2018/075 *That the Council* *Receives* *the report Regional Land Transport Committee Amended Works Programme to the Long Term Plan 2018-2028 (R9308) and its attachment (A1961231).* Noonan/Rutledge Carried
	Group Manager Infrastructure Alec Louverdis tabled and presented his report A1971913.
Attendance: Cr Acland left the meeting at 2.24p.m. and returned at 2.27p.m.
	It was noted that the Atawhai cycleway network connectivity needed to be discussed, as this matter had not been concluded at the recent Regional Transport Committee meeting. Manager Roading and Utilities, Marg Parfitt presented a map of cycleways (A1972003) and noted that this would be included in the Regional Land Transport Plan in order to become eligible for NZTA funding. Ms Parfitt answered questions about network connectivity, gaps and timelines. Attendance: Councillor Matheson left the meeting at 2.41p.m. and returned at 2.44p.m. Mr Louverdis noted that the recommendation to include a separate item for Nelson Travel Demand Management/Active Travel was to recognise that this was a priority for Nelson City Council in response to the Government Policy Statement on Land Transport and needed additional resources. It was noted that item 3.2.12 of the report regarding the proposed phasing changes for the Marsden/Ridgeway intersection was to achieve greater strategic alignment and enable Council to address constraints on the network and housing developments. Councillor Barker asked for his vote to be recorded against the following items of the work programme - 3.2.2; 3.2.8; 3.2.10 and 3.2.11.

	Resolved CL/2018/076 *That the Council in principle* *Includes* in the Long Term Plan (LTP) the Regional Land Transport Plan (RLTP) work programme and budget as proposed by the Regional Transport Committee on 11 May 2018, as set out in item 3.2 of the tabled document (A1971913). Noonan/Rutledge Carried

The meeting adjourned from 2.55p.m. until 3.01p.m.

Saxton Growth Area: Transport

Team Leader City Development Lisa Gibellini answered questions about the Hill Street Extension

Resolved CL/2018/077

That the Council in principle

Agrees the transport projects added under the Saxton Growth Area have a relatively low degree of significance; and

Agrees, having regard to both the significance of the projects to be added and the matters in section 79(2) of the Local Government Act 2002, that

a. Council has sufficient knowledge of the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

b. appropriate consideration has been given to the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

c. no additional consultation need be undertaken; and

Allocates $15.6 million capital expenditure and $450,000 operational expenditure for the Saxton Area Growth Transport projects to be delivered through an investigation phase 2018/19 to 2020/21 and a construction phase 2022/23 to 2026/27 in the Long Term Plan 2018-28.

Courtney/Walker Carried

Saxton Growth Area: Other Projects

Team Leader City Development, Lisa Gibellini advised a correction to the year in the recommendation, noting it should be 2019/20 (not 2018/19) as that was when the projects would likely be finished.

Resolved CL/2018/078

That the Council in principle

Agrees to include in year 2019/20 of the Long Term Plan the following projects:

· Upgrade of Hill Street North

· Extension of water main from Suffolk Road to Hill Street North

· Increase capacity of water line from Ngawhatu to Suffolk Road

· Upgrade wastewater system/chamber at Elm Street

· Extension of wastewater Network from Daelyn Drive to Hill Street North

Matheson/Noonan Carried

Champion Road Roundabout

Ms Gibellini noted that the reasons behind the upgrade and the timing were about bringing the roundabout up to Council’s service level, which was a requirement under the consent before shops could be opened on that corner site.

Mr Louverdis noted that timing of stage 2 of the Saxton Creek upgrade would align with the Champion Road roundabout work.

Attendance: Councillor Barker left the meeting at 3.25p.m.

Resolved CL/2018/079

That the Council in principle

Makes a provisional allocation to bring forward the $150,000 for the Champion Road roundabout from 2021/22 to 2019/20 to align with Tasman District Council funding, subject to a satisfactory transport outcome.

Her Worship the Mayor/Matheson Carried

Due to availability of consultants the item Deliberations on the Long Term Plan was left to lie while Council considered Item 8 of the Agenda.

6 Exclusion of the Public

Resolved CL/2018/080

That the Council

Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Matt Harrop and Samantha Turner, Senior Solicitors from Simpson Grierson remain after the public has been excluded, for the Public Excluded agenda, as they have knowledge that will assist the Council;

Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that Matt Harrop and Samantha Turner, possesses relates to the Tahuna Beach Holiday Park: Supplementary Information.

Noonan/Rutledge Carried

Resolved CL/2018/081

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

Noonan/Rutledge Carried

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Tahuna Beach Holiday Park: Supplementary Information

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(g)

To maintain legal professional privilege

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 4.05p.m. and resumed in public session on 16 May 2018 at 9.05a.m.

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Reconvened in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 16 May 2018, commencing at 9.05a.m.

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Acting Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)

Apologies : Councillors Fulton and Matheson for lateness

7 Apologies

Resolved CL/2018/083

That the Council

Receives and accepts the apologies from Councillors Fulton and Matheson for lateness.

Her Worship the Mayor/Dahlberg Carried

8 Deliberations on the Long Term Plan 2018 - 2028 (Continued)

Senior Asset Engineer – Utilities, Phil Ruffell provided a GIS presentation and answered questions regarding stormwater projects and networks, topography, secondary flowpaths, prioritisation and rationale and the difficulties of retrofitting.

Attendance: Councillor Noonan left the meeting from 9.58a.m. until 10.04a.m.

Attendance: Councillor Lawrey left the meeting from 9.59a.m. until 10.02a.m.

It was confirmed that each submitter would be contacted regarding the stormwater issues raised and that interim solutions could be managed within current budgets.

8.1

Saxton Creek Upgrade

Resolved CL/2018/083

That the Council in principle

Approves additional budget of $160,000 for the Saxton Creek bridge widening in year 2019/20.

Courtney/Walker Carried

The meeting was adjourned at 10.11a.m. and reconvened at 10.23a.m.

Environment

Regional Cooperation
	Resolved CL/2018/084 *Approves* operational funding of $16,000 per annum to support the Regional Sector Office and $10,000 per annum 2018/19 to 2020/21 to support collaboration on a fish passage research and development programme. Dahlberg/McGurk Carried
	Group Manager Environmental Management, Clare Barton answered councillors’ questions from the hearing of submissions, which had been circulated.
Attendance: Councillor Acland left the meeting from 10.40a.m. until 10.42a.m. Attendance: Councillor Lawrey left the meeting from 10.40a.m. until 10.51a.m. Attendance: Councillor Matheson joined the meeting at 10.57a.m. Attendance: Councillor Rutledge left the meeting from 10.59a.m. until 11.00a.m.
	In response to a suggestion that sand and sand bags be made available for the public’s use in case of flooding events, Acting Group Manager Community Services, Roger Ball and Group Manager Infrastructure, Alec Louverdis answered questions regarding sandbagging issues from both infrastructure/resources and emergency management perspectives. It was agreed that the matter be discussed further after conversations had taken place with officers.

Attendance: Councillor Lawrey left the meeting from 11.18a.m. until 11.20a.m.

Attendance: Councillor Noonan left the meeting from 11.26a.m. until 11.27a.m.

Social

Acting Group Manager Strategy and Communications, Nicky McDonald answered questions regarding housing, homelessness, working with agencies and the Housing Comes First rollout.

Attendance: Councillor Lawrey left the meeting from 11.31a.m. until 11.33a.m.

Discussion took place on the Community Investment Fund process. Manager Community Partnerships Mark Preston-Thomas answered questions regarding the administration of the fund and noted the importance of the formation of community partnerships.

Community Events:

Santa Parade

Resolved CL/2018/085

That the Council in principle

Approves an annual allocation of $15,000 from the Central Business District (CBD) Enhancement Fund (operational funding) for the holding of an annual Santa Parade.

Walker/Skinner Carried

RSA Funding

It was suggested that the words ‘up to’ be added to the motion. Councillor Barker declared an interest in the item as a member of the RSA and did not vote on the motion.

Resolved CL/2018/086

That the Council in principle

Approves annual operational funding of up to $11,500 to support the Nelson branch of Returned and Services Association (RSA) to deliver ANZAC Day commemorations, contingent on a funding contract being agreed between the RSA and Council.

Noonan/Dahlberg Carried

The meeting was adjourned at 12.08p.m., and reconvened at 12.12p.m.

Volunteer Nelson

Resolved CL/2018/087

That the Council in principle

Approves funding of $4,000 to support staff to work on volunteering in Nelson and how Council can support groups to respond to changing trends and demands.

Noonan/Barker Carried

Hospice
	Acting Group Manager Strategy and Communication, Nicky McDonald advised that the word ‘operational’ needed to be removed from the recommendation, as it was capital funding. Ms McDonald answered questions regarding the usage allocation and Tasman District Council’s funding contribution.
Attendance: Councillor Fulton joined the meeting at 12.26p.m.
	Resolved CL/2018/088 *That the Council in principle* *Approves* *funding of $150,000 for the Nelson Tasman Hospice for its new facility in Stoke, contingent on other fundraising being successfully completed and the project confirmed to proceed.* Her Worship the Mayor/Noonan Carried

The meeting was adjourned at 12.27p.m. and reconvened at 1.08p.m.

Deliberations on the Long Term Plan were suspended due to the availability of external consultants for the Development Contributions Policy 2018.

9 Deliberations on the Development Contributions Policy 2018
	Document number R9229, agenda pages 236 - 319 refer. Team Leader City Development Lisa Gibellini presented the report. Consultants Walter Clarke from Utility and Adam Feely from Rationale were in attendance to provide advice. It was noted that the Development Contributions Policy must be adopted by 1 July 2018; Council could not retain the existing policy as it was linked to the Long Term Plan 2018 – 2028. Ms Gibellini provided clarification of the transitional period and advised any new resource consent applications would be assessed under the new Development Contributions Policy. Waiver of time limits for the City Centre was clarified and it was suggested that, for a development which showed substantial progress a waiver could be extended to 24 months.
Attendance: Councillor Matheson left the meeting from 1.38p.m. until 1.40p.m.
	Resolved CL/2018/089 *That the* *Council* *Receives* *the report Deliberations on the Development Contributions Policy 2018 (R9229) and its attachments (A1964099, A1966064); and* *Directs* *that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the decisions made in this deliberations report, as follows:* *Additional* *wording be added to the explanatory note on Page 6 and minor amendments throughout the Policy as shown in Attachment 1 (A1964099); and* No change is required to the transitional provisions of the Draft Policy for Development Contributions 2018 Policy; and *Amend* *section 4.12.1 iii to allow discretion up to 24 months where the applicant can demonstrate substantial progress has been made; and* No change is required to the provisions of the Draft Development Contributions 2018 Policy for retirement villages; and No change is required to the provisions of the Draft Development Contributions 2018 Policy in relation to private public partnerships; and No change is required to the provisions of the Draft Development Contributions 2018 Policy to provide for delayed payment until building consent issue; and *Area 21* *Wastney Terrace is moved from Table 4 Development areas not catered for under this policy to Table 3 Development areas catered for under this policy; and* No change is required to Area 20 Werneth Terrace. Barker/McGurk Carried

Reserves Development Contribution
	Ms Gibellini outlined feedback received during the consultation process. Mr Feely gave a presentation outlining the statutory requirements under the Local Government Act. Officers were proposing to bring everything (assessment of network infrastructure, community infrastructure and reserves) under one set of rules - the Local Government Act. He noted this would be a requirement by 2022.
Attendance: Councillor Dahlberg left the meeting from 2.24p.m. until 2.27p.m.
	Ms Gibellini, Mr Clarke and Mr Feely answered questions on staged developments and Brownfield intensification and discussed exemptions for developments with new residential lots of 300m². The meeting adjourned from 2.29p.m. until 2.46p.m.
	Resolved CL/2018/090 *That the* *Council in principle* *Directs* *that officers bring back an amended Development Contributions Policy to the 21 June Council meeting based on the decisions made in this deliberations report, as follows:* *Examples* *of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002; and* *Additional* *wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and* *Amends* *the draft reserves contribution provisions as follows: and* *Insert* *new exemption in section 4.6.2 (and amend sequential numbering) :* *“4.6.2 Brownfield intensification* a) Reserve land - Council will exempt a development from 25% of the amount which would otherwise be payable as a reserve land contribution in respect of new residential lots of 300m² or less, which are subdivided from any lots created prior to 1 July 2008 in the residential zone.”; and *The* *amended draft proposed methodology for reserves development contributions is approved; and* *Examples* *of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA; and* Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions: “Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable: *a) The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and* *b) The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.”* *Notes* that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought. Dahlberg/Fulton Carried

10. Deliberations on a possible contribution to the Waimea Dam

Document number R8854, agenda pages 106 - 235 refer.

Acting Group Manager Strategy and Communications, Nicky McDonald, presented the report and noted that Council’s consultation on a contribution to Waimea Dam, held late in 2017, had been extended following provision of further information in a report commissioned from Opus. The consultation was held in tandem with the Long Term Plan consultation process.

Senior Asset Engineer Phil Ruffell spoke to the significant assumptions. The model did not try to predict what would happen in future in terms of climate change. He noted he had reviewed two population models for the scenario, moderate and high, and he had extrapolated out to 2100 and he was confident that the model was accurate. Mr Ruffell also tabled information from the National Performance Review.

Mr Ruffell answered questions on demand, future trends and water security.

Chief Executive of Nelson Regional Development Agency, Mark Rawson, provided Council with information on the expected value of the Waimea Dam to regional businesses.. He noted that any reduction in water allocation would have a significant effect on the economy and advised that the horticulture sector of Nelson Tasman supported 21 other industries in the region.

Attendance: Councillor Acland left the meeting from 3.48p.m. until 3.51p.m.

Resolved CL/2018/091

That the Council

Receives the report Deliberations on a possible contribution to the Waimea Dam (R8854) and its attachments (A1931132, A1941482, A1852265, A1852995, A1956263); and

Agrees to allocate $5 million for a grant to the Waimea Dam project in 2020/21of the Long Term Plan 2018-28 subject to the following conditions:

· A contract, approved by both councils, be signed at the time of the transfer of the funding assuring Nelson’s ongoing rights to access 22,000m³/day of water from the Waimea Aquifer and

· That the contract allow for the grant to be transferred into a shareholding in the Dam Company at any point in future; and

Notes that a new Engineering Services Agreement with Tasman District Council has been detailed in the Terms (A1778747) and exchange of letters between the Chief Executives of both Councils (A1847401) and this Agreement will be updated from time to time as circumstances require.

The motion was put and a division was called:

For

Her Worship the Mayor Reese (Chairperson)

Cr Barker

Cr Courtney

Cr Dahlberg

Cr Matheson

Cr McGurk

Cr Noonan

Cr Rutledge

Against

Cr Acland

Cr Fulton

Cr Lawrey

Cr Skinner

Cr Walker

The motion was carried 8 - 5.

Her Worship the Mayor/Dahlberg Carried

The meeting adjourned at 4.58p.m. to be reconvened at 9.00a.m. on Thursday 17 May 2018.

Minutes of a meeting of the Nelson City Council to Deliberate on the Long Term Plan 2018 – 2028; Waimea Dam Consultation and Development Contributions Policy

Reconvened in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 17 May 2018, commencing at 9.00a.m.

Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

Apologies : Councillors Dahlberg and Matheson

Attendance: Councillor Acland joined the meeting at 10.37a.m.

11. Apologies

Resolved CL/2018/092

That the Council

Receives and accepts the apologies from Councillor Dahlberg and Councillor Matheson for attendance.

Her Worship the Mayor/Courtney Carried

12. Deliberations on the Long Term Plan 2018 - 2028 (Continued)

Bridge Street

Resolved CL/2018/093

That the Council in principle

Directs staff to report to Council on priorities for use of the Central Business District Enhancement Fund for 2018/19, including consideration of the Bridge Street cultural development project.

Courtney/Skinner Carried

Library
	Chief Executive, Pat Dougherty, answered questions regarding the redevelopment, noting that the floor level would need to rise to the new minimum levels to address potential flooding. He confirmed that the redevelopment would be an interactive process and elected members would be involved in discussions and consulted during the process. Attendance: Councillor Skinner left the meeting at 9.18a.m. and returned at 9.20a.m. Councillor Courtney, seconded by Councillor Fulton, moved the officer’s recommendation.
	Motion That the Council in principle Directs staff to prepare for Council consideration a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries. Courtney/Fulton
	Councillor Noonan, seconded by Her Worship the Mayor, moved an amendment.
	Amendment That the Council in principle Directs staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries. Noonan/Her Worship the Mayor
	The amendment was carried and became the substantive motion. The substantive motion and was put and carried.
	Resolved CL/2018/094 *That the Council* *in principle* *Directs* staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries. Noonan/Her Worship the Mayor Carried

Nelson Provincial Museum

Chief Executive Pat Dougherty answered questions on funding allocations for Nelson City and Tasman District Councils and noted that further information and detail had been requested from the Trust.

The matter was left to lie pending further information.

The Refinery

Manager Community Partnerships, Mark Preston-Thomas and Facility Manager Founders Heritage Park, Maria Anderson spoke to the report and answered questions regarding the feasibility study, level of funding and earthquake strengthening. Mr Preston-Thomas noted that there was an expectation that the feasibility study would identify solutions that would require funding.

Property Parks and Facilities Asset Manager, Andrew Petheram answered questions on the the Rutherford Park project and noted the proposed works on the refinery would be compatible.

Her Worship the Mayor called a recess from 9.44a.m. until 9.45a.m.

Resolved CL/2018/095

That the Council in principle

Agrees that funding for The Refinery set out in 11.53 of the Long Term Plan Deliberations report R9180) remains.

Fulton/Noonan Carried

Education Nelson Marlborough

Discussion took place regarding the amount of funds to be allocated to Education Nelson Marlborough, with Group Manager Environmental Management, Clare Barton answering questions on funding and timeframes.

Resolved CL/2018/096

That the Council in principle

Approves $5,000 to support the work of Education Nelson Marlborough in 2018/19, with funding to be confirmed by staff once the results of the Regional Development Strategy work is known.

The motion was put and a division was called:

For

Her Worship the Mayor Reese (Chairperson)

Cr Barker

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Walker

Against

Cr Rutledge

Cr Skinner

Apologies

Cr Dahlberg

Cr Matheson

Absent

Cr Acland

The motion was carried 8 - 2.

Courtney/Her Worship the Mayor Carried

Parks and Active Recreation

Mountain Biking

Property Parks and Facilities Asset Manager Andrew Petheram noted that hosting the Enduro World Series was a very positive step for Nelson and highlighted the importance of making sure the ground and the trails met all the requirements of the event.

Resolved CL/2018/097

That the Council in principle

Approves additional funding of $190,000 in 2018/19, $100,000 in 2019/20 and $210,000 in 2020/21 in the Long Term Plan 2018-28 as a grant to the Nelson Mountain Bike Club for trail development and preparations to allow hosting of the Enduro World Series in Nelson in 2021; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Nelson Mountain Bike Club and Council.

Rutledge/Her Worship the Mayor Carried

Great Taste Trail

Resolved CL/2018/098

That the Council in principle

Brings forward Great Taste Trail funding of $204,400 for Council’s contribution to the Tahunanui Beach to airport section from 2019/20 to 2018/19, increasing the 2018/19 budget to $808,988.

Barker/Rutledge Carried

Resolved CL/2018/099

That the Council in principle

Approves $10,000 in 2018/19 so that a geotechnical report and design plan can be prepared for a proposed off-road route between the Maitai Dam and the Maitai Camp; and

Approves $50,000 in 2019/20 to develop the off-road route between the Maitai Dam and the Maitai Camp; and

Provides $50,000 in 2018/19 to renew the Dun Mountain Trail from Coppermine Saddle to the Maitai Dam and $50,000 in 2018/19 to reinstate the trail below the slip along the Maitai Pipeline; and

Notes that the capital expenditure share of these projects is subject to the Ministry for Business, Innovation and Employment confirming a 50% share of the project costs.

Rutledge/Her Worship the Mayor Carried

The meeting adjourned from 10.15a.m. until 10.37a.m., at which time Councillor Acland joined the meeting.

Further information was requested from officers regarding Natureland and the Brook Waimarama Sanctuary and these matters were left to lie.

Nelson Provincial Museum (Continued)
	Her Worship the Mayor noted that there had been discussion about the Tasman Bays Heritage Trust submission and that officers had met with the Trust to gain further clarity regarding the amount and timing of other potential sources of funding.
	Resolved CL/2018/100 *That the Council* *in principle* *Allocates* *$1.5 million in 2020/21 and $1.5 million in 2021/22 as provision for a capital grant to the Tasman Bays Heritage Trust for a new regional collection facility.* Her Worship the Mayor/Fulton Carried
	It was noted that funding provided by Council would assist the Trust in obtaining funding from central government and further fundraising. Her Worship the Mayor advised that an investigation was underway into aligning the regional collection facility and the upgrade to the Elma Turner Library. A report would be provided when the investigations were complete.

Sports Codes Requests:

Tasman Rugby Union

Property Parks and Facilities Asset Manager, Andrew Petheram and Property and Facilities Asset Planner, Paul Harrington answered questions on funding for condition assessments, the ranking system and quality of turf. Mr Petheram noted that condition assessments would be undertaken as soon as possible in the next financial year.

Resolved CL/2018/101

That the Council in principle

Notes that staff will report back in 2018/19 on a policy for ownership and maintenance of lights on Council grounds.

Barker/Skinner Carried

Gymnastics Nelson

Council discussed the loan requested from Gymnastics Nelson, Council practice regarding loans and other potential sources of funding.

Saxton Field Adjustments
	Property Parks and Facilities Asset Manager, Andrew Petheram spoke to the report and answered questions on the reasons to delay the contribution for Velodrome lighting and shading. He noted that the Saxton Field Athletics Track was an existing asset and therefore needed to be replaced as a matter of priority. The Saxton Velodrome Trust was currently in the process of fulfilling its funding obligations for the first stage of the development, therefore Tasman District Council had suggested the Velodrome lighting should be delayed until this funding had been obtained. He noted that Tasman District Council was matching Nelson City Council’s funding.
Attendance: Councillor Acland left the meeting at 11.03a.m.
	Councillor Noonan, seconded by Councillor Skinner, moved the officer’s recommendation.
	Motion That the Council in principle Brings forward the $20,000 in 2021/22 and $880,000 in 2021/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and Delays the $60,000 contribution in 2018/19 for Velodrome lighting/shading until 2022/23; and Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021. Noonan/Skinner
	Her Worship the Mayor, seconded by Councillor Rutledge, moved an amendment.
	Amendment That the Council in principle Brings forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and Retains up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.
	The amendment was carried and became the substantive motion. The substantive motion was put and carried.
	Resolved CL/2018/102 *That the Council* *in principle* *Brings* *forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and* *Notes* that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and *Retains* *up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and* *Moves* *the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.* Her Worship the Mayor/Rutledge Carried
Attendance: Councillor Rutledge left the meeting from 11.30a.m. until 11.33a.m.

Kohatu Motorsport Park

Property Parks and Facilities Asset Manager, Andrew Petheram answered questions on the proposed facility. He advised that Council had previously had a Regional Funding Forum to determine if a facility was regional. Acting Manager Strategy and Communications, Nicky McDonald advised she would work with Mr Petheram to re-establish the Forum.

Resolved CL/2018/103

That the Council in principle

Directs staff to initiate consideration of the Kohatu Motorsport Park as a potential regional facility through a future Regional Funding Forum.

Barker/Walker Carried

Coastguard Vessel
	Mr Petheram noted officers could approach the Marina Advisory Group to discuss a contribution.
Attendance: Councillor Courtney left the meeting from 11.51a.m. until 11.56a.m.
	Resolved CL/2018/104 *That the Council in principle* *Allocates* *$20,000 funding in 2018/19 to support the Nelson Volunteer Coastguard appeal for a new vessel, contingent on other funding being successfully raised and the project going ahead.* Fulton/Noonan Carried

Spotlight on Stoke

Resolved CL/2018/105

That the Council in principle

Agrees to bring the funding for the Stoke Youth Facility forward, to commence with consultation in 2018/19, investigation and design in 2019/20 and construction in 2020/21.

Noonan/Skinner Carried

Grampians Track
	Resolved CL/2018/106 *That the Council in principle* *Adds* *$15,000 to Renewals: Track (353172701492) in 2018/19 for zig zag section on Grampians main ridge track.* Barker/Acland Carried
Attendance: Councillor Lawrey left the meeting from 11.55a.m until 12.00p.m.
	The meeting was adjourned at 12.10p.m. and reconvened at 1.08p.m., at which time Councillor Matheson joined the meeting.

Paremata Flats

Mr Petheram answered questions regarding long-term solutions and cutting back of riparian planting.

Resolved CL/2018/107

That the Council in principle

Agrees that over time it will look to cease grazing open areas at the Paremata Flats Reserve and transition towards maintaining remaining grass through management methods other than grazing.

Fulton/Skinner Carried

Grampian Land Purchase

Mr Petheram answered questions regarding the purpose of the potential land purchase.

Resolved CL/2018/108

That the Council in principle

Requests that officers investigate the potential options for Grampians (Havik) land and report back to the Sports and Recreation Committee in time for the 2019/20 Annual Plan.

Skinner/Fulton Carried

Neale Park

Mr Petheram expressed concern regarding the work required on the surface of fields at Neale Park. Mr Petheram was asked to provide a report investigating the feasibility of and requirements for artificial turf and the process required for engagement with sports organisations.

Resolved CL/2018/109

That the Council in principle

Allocates capital funding of $30,000 in each of the first three years (2018/19, 2019/20 and 2020/21) of the Long Term Plan 2018-28 to improve the surface of fields at Neale Park.

Skinner/Her Worship the Mayor Carried

Natureland

Attendance: Councillor Rutledge declared an interest in this item and left the meeting at 1.26p.m.

Councillor Lawrey, seconded by Councillor Acland moved the following motion:

Motion

That the Council in principle

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000 operational funding per annum in years in years two to ten of the LTP; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

Lawrey/Acland

Her Worship the Mayor called a recess from 1.28p.m. until 1.34p.m.

Acting Manager Community Services Roger Ball answered questions regarding ensuring closer alignment between Natureland’s practices, Council’s required outcomes and the effect of the proposed reduced operational funding. He reiterated that the deliberations report reflected the advice from the Hammond Robertson report, which was to maintain the level of funding.

Her Worship the Mayor, seconded by Councillor Matheson moved the officer’s recommendation as an amendment.

Further discussion took place regarding levels of funding for Natureland, its strategic direction and alignment with Council outcomes.

Her Worship the Mayor called a recess from 2.04p.m. until 2.07p.m. to obtain clarification on past funding levels.

The amendment was put.

Amendment

That the Council in principle

Notes $248,000 operational funding per annum is currently included in the Long Term Plan 2018-28 for Natureland Wildlife Park; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

The amendment was put and a division was called:

For

Her Worship the Mayor R Reese (Chairperson)

Cr Barker

Cr Matheson

Cr Noonan

Against

Cr Acland

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Skinner

Cr Walker

Apologies

Cr Dahlberg

Interest

Cr Rutledge

The amendment was lost 4 - 7.

Her Worship the Mayor/Matheson

Further discussion took place on the substantive motion. The substantive motion was put.

Resolved CL/2018/110

That the Council in principle

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000 operational funding per annum in 2019/20 to 2027/28 of the Long Term Plan; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

The substantive motion was put and a division was called:

For

Her Worship the Mayor R Reese (Chairperson)

Cr Acland

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Skinner

Cr Walker

Against

Cr Barker

Cr Matheson

Apologies

Cr Dahlberg

Interest Declared

Cr Rutledge

The substantive motion was carried 9 - 2.

Lawrey/Acland Carried

Attendance: Councillor Rutledge returned to the meeting at 2.21p.m.

12. Late Item: Amendment to the membership of the Works and Infrastructure Committee

Resolved CL/2018/111

That the Council

Considers the item regarding Amendment to the membership of the Works and Infrastructure Committee at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made prior to the 22 May 2018 meeting of the Works and Infrastructure Committee.

Acland/Courtney Carried

Resolved CL/2018/112

That the Council

Receives the report Amendment to the membership of the Works and Infrastructure Committee (R9331); and

Amends the membership of the Works and Infrastructure Committee on a permanent basis, effective immediately, as follows:

Works and Infrastructure Committee

Chair

Deputy Chair

Membership

Stuart Walker

(no change)

Mike Rutledge

(no change)

~~Bill Dahlberg~~

Noonan/Courtney Carried

Attendance: Councillor Matheson left the meeting at 2.23p.m.

Attendance : Councillor Rutledge left the meeting at 2.24p.m. and returned at 2.26p.m.

13. Deliberations on the Long Term Plan 2018 - 2028 (Continued)

Brook Waimarama Sanctuary

Councillor Fulton, seconded by Councillor Noonan moved the whole motion with an additional clause to allocate funding to the Brook Waimarama Sanctuary in return for continued walking track maintenance and free entry for all Nelson residents.

Acting Group Manager Strategy and Communications, Nicky McDonald answered questions relating to the effect of the additional motion on the rates cap and the work done to confirm the figures. Discussion took place regarding who should be leading this work.

The motion was put in parts.

Motion

That the Council in principle

Allocates up to $67,000 per year for the first three years of the Long Term Plan 2018-28 as a grant to the Brook Waimarama Sanctuary Trust in return for continued walking track maintenance and free entry for all Nelson residents to the Sanctuary; and

Notes that the success of track maintenance and the free-entry programme will be assessed at the end of the three year funding period.

The motion was put and a division was called:

For

Cr Fulton

Cr Lawrey

Cr Noonan

Against

Her Worship the Mayor R Reese

(Chairperson)

Cr Acland

Cr Barker

Cr Courtney

Cr McGurk

Cr Rutledge

Cr Skinner

Cr Walker

Apologies

Cr Dahlberg

The motion was lost 3 - 8.

Fulton/Noonan

Resolved CL/2018/113

That the Council in principle

Notes that the release of future funding to the Brook Waimarama Sanctuary Trust is subject to successful completion of a Memorandum of Understanding between Council and the Trust; and

Agrees the release of each subsequent year’s funding will be contingent on achievement of outcomes as set out in a funding contract between the Brook Waimarama Sanctuary Trust and Council.

The motion was put and a division was called:

For

Her Worship the Mayor R Reese

(Chairperson)

Cr Acland

Cr Barker

Cr Courtney

Cr Fulton

Cr Lawrey

Cr McGurk

Cr Noonan

Cr Rutledge

Cr Skinner

Cr Walker

Against

Nil

Apologies

Cr Dahlberg

The motion was carried unanimously.

Fulton/Noonan Carried

Economic:

Rates Remission Policy

Resolved CL/2018/114

That the Council in principle

Amends the Rates Remission Policy to allow an exemption for groups delivering “affordable, social and community” housing.

Her Worship the Mayor/Noonan Carried

Policy on Remission and Postponement of Rates on Māori Freehold Land

Resolved CL/2018/115

That the Council in principle

Amends the Policy on Remission and Postponement of Rates on Māori Freehold Land to read under Conditions and Criteria section a) “Council will upon application and approval of remission add properties to the register”.

McGurk/Her Worship the Mayor Carried

14.4

Accommodation Business Rating

Group Manager Corporate Services, Nikki Harrison spoke regarding a submission received from a bed and breakfast establishment (B&B) outside the CBD which was being 50% residential/50% commercially rated, clause 15.10 refers, and it was noted that if Council believed this was too big a burden on medium-sized B&Bs, the charging bands could be adjusted to account for this. Her Worship the Mayor agreed that this appeared to be a more equitable split.

Her Worship the Mayor noted that this item would be revisited to allow staff time to draft a recommendation.

Additional Decisions:

13.3 Stoke Library Behaviour
	The officer’s recommendation was moved by Councillor McGurk, seconded by Councillor Noonan.
	Motion That the Council in principle Includes a budget provision of $50,000 per annum for the first three years of the Long Term Plan 2018-28 to provide youth worker and security guard interventions to deal with youth antisocial behaviour at Stoke Library. McGurk/Noonan
	Discussion took place on the library being a focal point for young people, responsibility for controlling the issue and the type of behaviour involved. An amendment was moved by Her Worship the Mayor, seconded by Councillor Courtney.
	Amendment That the Council in principle Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and Requests staff to report back on successes and next steps before the end of 2018/19.
	Manager Community Partnerships, Mark Preston-Thomas and Community Partnerships Adviser, Steve Stiles, answered questions regarding behaviour in Stoke, interim solutions, social infrastructure, ensuring the safety of library staff, re-engagement with youth to build positive relationships, working alongside other agencies to solve this problem, alternative locations for youth to be encouraged to gather, staff’s reasons for initially requesting three years of funding and the impact of reducing that period, the planned construction of the Stoke Youth Park and anti-social behaviour. The amendment was carried and became the substantive motion. The substantive motion was put.
	Resolved CL/2018/116 *That the Council* *in principle* Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and *Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and* *Requests staff to report back on successes and next steps before the end of 2018/19.* Her Worship the Mayor/Courtney Carried
	Officers provided a response to a previous question relating to expenditure associated with Community Investment Funding, clarifying that the additional spend on social development between 2014/15 and 2018/19 was $338,000, plus an additional spend of $136,376 on community development staff.

Accommodation Business Rating

Resolved CL/2018/117

That the Council in principle

Agrees to amend the charging bands for accommodation business rating as set out in Report R9180 to alleviate the rating burden on medium sized bed and breakfast operations:

*Maximum guests*	*Residential rate*	*Commercial rate*
*1-4*	*100*	0
*5-8*	75	25
*9-12*	50	50
*13 -16*	25	75
*17+*	0	*100*

Her Worship the Mayor/Barker Carried

Provincial Growth Fund
	Discussion took place on what projects the funding would be used for, the Provincial Growth Fund requirements, a regional approach leading to identification of key projects, Nelson’s economic results, challenges and Tasman District Council’s contribution.
	Resolved CL/2018/118 *That the Council* *in principle* *Includes* *an allocation of $50,000 of operational funding in 2018/19 for additional resources to work on projects related to the Provincial Growth Fund.* Courtney/Rutledge Carried
	The meeting was adjourned from 3.31p.m. until 3.45p.m.

Sand Bags (continued)
	Resolved CL/2018/119 *That the Council* *in principle* *Requests* *that officers investigate potential options to store sand and bags to make available for community use prior to an emergency and report back to the Works and Infrastructure Committee* Skinner/Walker Carried
	The Deliberations on the Long Term Plan were left to lie while Council considered an amended motion regarding the Development Contributions Policy.
14. Deliberations on Development Contributions Policy (continued)

	Reserves Development Contribution (continued)
	Team Leader City Development, Lisa Gibellini provided an amended recommendation, as previously discussed, to clarify the reserves contributions for brownfield intensification and answered questions relating to services overlays, discounts and section sizes.
	Resolved CL/2018/120 *That the Council in principle* *Directs* *that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the further decisions made in this deliberations report, as follows:* *Examples* *of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002 (LGA); and* *Additional* *wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and* *Amends* *the draft reserves contribution provisions as follows:* *Insert new exemption in section 4.6.2 (and amend sequential numbering):* *4.6.2 Brownfield intensification* a) *Council will exempt a residential subdivision from 25% of the amount which would otherwise be payable as a reserve land contribution where the subdivision:* *(i)* *has an underlying title of 2000m² or less; and* *(ii)* *creates lots of 300m² or less; and* *(iii)* *is located in the Residential Zone; and* *(iv)* *is not located in the Services Overlay.* *The* *amended draft proposed methodology for reserves development contributions is approved; and* *Examples of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA; and* Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions: Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable: *a) The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and* *b) The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.”; and* *Notes* that as a consequence of decisions on the Long Term Plan, amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought. McGurk/Barker Carried
	Resolved CL/2018/121 *That the Council* *Confirms* *all Development Contributions Policy 2018 resolutions made in principle during the deliberations meeting of 15-17 May 2018.* McGurk/Barker Carried
	Resolved CL/2018/122 *That the Council* *Extends* *the meeting time beyond six hours, pursuant to Standing Order 4.2.* Rutledge/Walker Carried

15. Deliberations on Long Term Plan 2018 - 2028 (continued)
Spreadsheet of Responses from Submitters
	The meeting considered the spreadsheet of responses to submitters page by page and Her Worship the Mayor invited comments from members, noting that responsibility for finalising response letters to submitters sat with the relevant committee chairs. It was confirmed that officers would do a final check regarding the relevant committees. Councillors’ comments were forwarded to officers to be taken into account when producing the response letters.
	Submission number 18666 - The New Zealand King Salmon Co Ltd – the meeting agreed that Council should respond to the submission, noting Nelson’s desire to work positively with the aquaculture industry and was supportive of aquaculture opportunities. Submission number 18660 – It was requested that Uniquely Nelson’s funding be increased by $45,000 to allow for the provision of a support person on a permanent basis. Officers advised that the Council was currently sitting at a 3.85% rates rise as a result of extra funding allocated in deliberations. In response to a suggestion that the CBD enhancement fund be reduced proportionately to allow the extra funding, officers explained that the CBD enhancement fund had already been reduced by $15,000 for the Santa Parade, and that the suggestion would leave the fund at only $10,000 per year.
Attendance: Councillor Noonan left the meeting at 4.10p.m. Attendance: Councillor Barker left the meeting from 4.20p.m. until 4.22p.m.
	Further discussion took place regarding operational and capital components, the impact on rates and breaching the rates cap, the process for funding applications, the Bridge Street Artworks, the work of the City Development Team and the intent of the CBD Enhancement Fund.
Attendance: Councillor Lawrey left the meeting from 4.27p.m.until 4.29p.m. Attendance: Councillor Rutledge left the meeting from 4.29p.m. until 4.30p.m.
	Motion That the Council in principle Supports Uniquely Nelson’s submission for additional funding of $45,000 to be funded from the CBD Enhancement Fund. Courtney/Skinner The motion was lost.

Reserve Pathways

Submissions 18919 and 18980 – Concern was raised regarding the use of glyphosate for the routine maintenance of already cleared pathways within the parks system.

Property Parks and Facilities Asset Manager, Andrew Petheram advised that there was no need to spray glyphosate once pathways had already been cleared and he noted that there were opportunities to reduce the use of glyphosate on pathways in reserves.

Resolved CL/2018/123

That the Council in principle

Agrees where practicable and within existing budgets, that vegetation along pathways be maintained by methods other than chemical control.

Fulton/Lawrey Carried

Maungatapu Connection

Submission number 19045 – officers were asked to engage with Nelson Tasman Cycle Trails Trust regarding potential opportunities around the Maungatapu Track, noting that this was potentially an exciting opportunity for future tourism and it was appropriate to initiate the discussions.

Discussion took place regarding the use of tracks by motor cyclists, 4WD vehicles, mountain bikes and cycle tourists. Property Parks and Facilities Asset Manager, Andrew Petheram clarified that the proposition was to build an easier gradient track for cyclists separate to the Maungatapu Track.

Resolved CL/2018/124

That the Council in principle

Supports investigation of a Maungatapu connection for cycle tourism opportunities.

Her Worship the Mayor/Rutledge Carried

Forestry

It was noted that part of Council’s Forestry Strategy was to transition some of its own forestry block out of commercial forestry and into regeneration projects. This process had been adopted and implemented and the Forestry Advisory Group were working through the project.

Resolved CL/2018/125

That the Council

Approves the spreadsheet in Attachment 1 (A1962326), as amended, be used as the basis of responses to submitters on matters raised and to amend the Long Term Plan as necessary.

Her Worship the Mayor/Courtney Carried

The Deliberations on the Long Term Plan were left to lie while Council considered Item 8 of the Agenda.

16. Item of business to lie on the table

Resolved CL/2018/126

That the Council

Leaves the Public Excluded item Tahuna Beach Holiday Park: Supplementary Information to lie on the table until the Extraordinary Meeting to be held on Thursday 24 May 2018.

Her Worship the Mayor/Skinner Carried

17. Confirmation of Long Term Plan 2018-28 Deliberations decisions

The Mayor gave a final thank you to staff for their quality advice and hard work relating to the Long-Term Plan 2018-28 and thanked Elected Members for their work in that challenging process.

Resolved CL/2018/127

That the Council

Receives the report Deliberations on the Long Term Plan 2018-28 Consultation Document and Concurrent Consultations (R9180) and its attachment (A1962326); and

Confirms all Long Term Plan 2018-28 resolutions made in principle during the deliberations meeting of 15-17 May 2018.

Her Worship the Mayor/Barker Carried

18. Restating Development Contributions Resolutions for Clarity

As the final resolutions for the Development Contributions Policy were taken in parts and amendments were made to the officer recommendations, the complete resolution is shown below.

Resolved CL/2018/128

That the Council

Receives the report Deliberations on the Development Contributions Policy 2018 (R9229) and its attachments (A1964099, A1966064); and

Directs that officers bring back an amended Development Contributions Policy to the 21 June 2018 Council meeting based on the decisions made in this deliberations report, as follows:

Additional wording be added to the explanatory note on Page 6 and minor amendments throughout the Policy as shown in Attachment 1 (A1964099).

No change is required to the transitional provisions of the Draft Policy for Development Contributions 2018 Policy.

Amend section 4.12.1iii to allow discretion up to 24 months where the applicant can demonstrate substantial progress has been made; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy for retirement villages; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy in relation to private public partnerships; and

No change is required to the provisions of the Draft Development Contributions 2018 Policy to provide for delayed payment until building consent issue.

Area 21 Wastney Terrace is moved from Table 4 Development areas not catered for under this policy to Table 3 Development areas catered for under this policy; and

No change is required to Area 20 Werneth Tce; and

Examples of the operation of the statutory cap for reserves contribution are added to the Policy to better illustrate the operation of s.203(1) of the Local Government Act 2002(LGA); and

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions as shown in Attachment 1 (A1964099); and

Amends the draft reserves contribution provisions as follows:

Insert new exemption in section 4.6.2 (and amend sequential numbering) :

4.6.2 Brownfield intensification

b) Council will exempt a residential subdivision from 25% of the amount which would otherwise be payable as a reserve land contribution where the subdivision:

i. has an underlying title of 2000m² or less; and

ii. creates lots of 300m² or less; and

iii. is located in the Residential Zone; and

iv. is not located in the Services Overlay.

The amended draft proposed methodology for reserves development contributions is approved; and

Examples of the operation of the statutory cap are added to the Policy to better illustrate the operation of s.203(1) of the LGA.

Additional wording be added at the end of section 1.2 ‘Transition between policies’ of the 2018 Policy on Development Contributions:

Where an application had been received prior to 1 July 2018, notwithstanding anything in the Nelson Policy on Development Contributions and Financial Contributions 2015, the following financial contributions shall no longer be payable:

a) The financial contribution of 0.5% of building value that is payable under Table 3 of the 2015 Policy in respect of reserves for residential and non-residential developments; and

b) The financial contribution of 2% of estimated building value that is payable for infrastructure in the 2015 Policy.; and

Notes that as a consequence of decisions on the Long Term Plan amendments may be required to the projects listed in the Development Contributions Policy and the overall quantum of the contributions sought.

McGurk/Barker Carried

19. Restating Long Term Plan 2018 - 2028 Deliberations Resolutions for Clarity

As the final resolutions for the Long Term Plan were taken in parts and amendments were made to the officer recommendations, the complete resolution is shown below.

Resolved CL/2018/129

That the Council

Transport

Receives the report Regional Land Transport Committee Amended Works Programme to the Long Term Plan 2018-2028 (R9308) and its attachment (A1961231).

Includes in the Long Term Plan (LTP) the Regional Land Transport Plan (RLTP) work programme and budget as proposed by the Regional Transport Committee on 11 May 2018, as set out in item 3.2 of the tabled document A1971913.

Saxton Growth Area: Transport

Agrees the transport projects added under the Saxton Growth Area have a relatively low degree of significance; and

Agrees, having regard to both the significance of the projects to be added and the matters in section 79(2) of the Local Government Act 2002, that

a) Council has sufficient knowledge of the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

b) appropriate consideration has been given to the views and preferences of persons likely to be affected by, or have an interest in, the projects to be added; and that

c) no additional consultation need be undertaken; and

Saxton Growth Area: Other Projects

Agrees to include in year 2019/20 of the Long Term Plan the following projects:

· Upgrade of Hill Street North

· Extension of water main from Suffolk Road to Hill Street North

· Increase capacity of water line from Ngawhatu to Suffolk Road

· Upgrade wastewater system/chamber at Elm Street

· Extension of wastewater Network from Daelyn Drive to Hill Street North

Champion Road Roundabout

Makes a provisional allocation to bring forward the $150,000 for the Champion Road roundabout from 2021/22 to 2019/20 to align with Tasman District Council funding, subject to a satisfactory transport outcome.

Saxton Creek Upgrade

Approves additional budget of $160,000 for the Saxton Creek bridge widening in year 2019/20.

Regional Cooperation

Approves operational funding of $16,000 per annum to support the Regional Sector Office and $10,000 per annum 2018/19 to 2020/21 to support collaboration on a fish passage research and development programme.

Santa Parade

Approves an annual allocation of $15,000 from the Central Business District Enhancement Fund (operational funding) for the holding of an annual Santa Parade.

RSA Funding

Approves annual operational funding of up to $11,500 to support the Nelson Branch of Returned and Services Association (RSA) to deliver ANZAC Day commemorations, contingent on a funding contract being agreed between the RSA and Council.

Volunteer Nelson

Approves funding of $4,000 to support staff to work on volunteering in Nelson and how Council can support groups to respond to changing trends and demands.

Hospice

Approves funding of $150,000 for the Nelson Tasman Hospice for its new facility in Stoke, contingent on other fundraising being successfully completed and the project confirmed to proceed.

Bridge Street

Library

Directs staff to prepare a development brief to inform a revised Business Case for the Elma Turner library re-development, taking into account wider issues involving the development of the riverside precinct, technology change and the future of libraries

Refinery

Agrees that funding for The Refinery set out in 11.53 of the Long Term Plan 2018-28 Deliberations report (R9180) remains.

Education Nelson Marlborough

Approves $5,000 to support the work of Education Nelson Marlborough in 2018/19, with funding to be confirmed by staff once the results of the Regional Development Strategy work is known.

Mountain Biking

Approves additional funding of $190,000 in 2018/19, $100,000 in 2019/20 and $210,000 in 2020/21 in the Long Term Plan 2018-28 as a grant to the Nelson Mountain Bike Club for trail development and preparations to allow hosting of the Enduro World Series in Nelson in 2021; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Nelson Mountain Bike Club and Council.

Great Taste Trail

Approves $10,000 in 2018/19 so that a geotechnical report and design plan can be prepared for a proposed off-road route between the Maitai Dam and the Maitai Camp; and

Approves $50,000 in 2019/20 to develop the off-road route between the Maitai Dam and the Maitai Camp; and

Notes that the capital expenditure share of these projects is subject to the Ministry for Business, Innovation and Employment confirming a 50% share of the project costs.

Nelson Provincial Museum

Allocates $1.5 million in 2020/21 and $1.5 million in 2021/22 as provision for a capital grant to the Tasman Bays Heritage Trust for a new regional collection facility

Tasman Rugby Union

Notes that staff will report back in 2018/19 on a policy for ownership and maintenance of lights on Council grounds.

Saxton Field Adjustments

Brings forward the $20,000 in 2021/22 and $880,000 in 2022/23 allocated for the resurface/replacement of the Saxton Field Athletics Track to 2018/19 and 2019/20 respectively; and

Notes that bringing forward the resurfacing project is contingent on the orientation remaining unchanged or the Top of the South Athletics Charitable Trust raising all the additional funding required; and

Retains up to $60,000 contribution in 2018/19 for Velodrome lighting and/or shading; and

Moves the $20,000 in 2018/19, $200,000 in 2019/20 and $20,000 in 2020/21 for cycle/path development at Saxton Field to commence in 2021.

Kohatu Motorsport Park

Directs staff to initiate consideration of the Kohatu Motorsport Park as a potential regional facility through a future Regional Funding Forum.

Coastguard vessel

Allocates $20,000 funding in 2018/19 to support the Nelson Volunteer Coastguard appeal for a new vessel, contingent on other funding being successfully raised and the project going ahead.

Spotlight on Stoke

Agrees to bring the funding for the Stoke Youth Facility forward, to commence with consultation in 2018/19, investigation and design in 2019/20 and construction in 2020/21.

Grampians Track

Adds $15,000 to Renewals: Track (353172701492) in 2018/19 for a zig zag section on the Grampians main ridge track.

Paremata Flats

Grampians Land Purchase

Requests that officers investigate the potential options for Grampian (Havik) land and report back to the Sports and Recreation Committee in time for the 2019/20 Annual Plan.

Neale Park

Allocates capital funding of $30,000 in each of the first three years (2018/19, 2019/20 and 2020/21) of the Long Term Plan 2018-28 to improve the surface of fields at Neale Park.

Natureland

Allocates $248,000 operational funding for Natureland Wildlife Park in 2018/19; and

Allocates $170,000 operational funding per annum in 2019/2020 to 2027/28 of the Long Term Plan 2018-28; and

Allocates $50,000 in 2018/19 for capital works, with further capital funding dependent on Council approving the outcomes to be achieved from a reviewed capital programme; and

Agrees that the release of each annual amount is contingent on achievement of outcomes as set out in a funding contract between the Natureland Wildlife Trust and Council.

Brook Waimarama Sanctuary

Notes that the release of future funding to the Brook Waimarama Sanctuary Trust is subject to successful completion of a Memorandum of Understanding between Council and the Trust; and

Rates Remission Policy

Amends the Rates Remission Policy to allow an exemption for groups delivering “affordable, social and community” housing.

Policy on Remission and Postponement of Rates on Māori Freehold Land

Stoke Library Behaviour

Includes a budget provision of $50,000 for 2018/19 of the Long Term Plan 2018-28 to provide security guards, phasing out over time as circumstances permit, and youth workers to deal with youth antisocial behaviour at Stoke Library; and

Directs staff to engage central government agencies to discuss ongoing responsibilities for service provision; and

Requests staff to report back on successes and next steps before the end of 2018/19.

Accommodation Business Rating

Agrees to amend the charging bands for accommodation business rating as set out in Report R9180 to alleviate the rating burden on medium sized bed and breakfast operations

Maximum guests	Residential rate	Commercial rate
1-4	100	0
5-8	75	25
9-12	50	50
13 -16	25	75
17+	0	100

Provincial Growth Fund

Includes an allocation of $50,000 of operational funding in 2018/19 for additional resources to work on projects related to the Provincial Growth Fund.

Sand Bags

Requests that officers investigate potential options to store sand and bags to make available for community use prior to an emergency and report back to the Works and Infrastructure Committee.

Reserve Pathways

Agrees where practicable and within existing budgets, that vegetation along Reserve pathways be maintained by methods other than chemical control.

Maungatapu Connection

Supports in principle investigation of a Maungatapu connection for cycle tourism opportunities.

Her Worship the Mayor/Courtney Carried

Attachments

1 A1971913 Council 17May2018 RTP Committee report

2 A1972003 Council Long Term Plan Minute Attachment (walking and cycling) Map 15May2018

3 A1982851 Development Contributions PowerPoint - Council May 16 2018.

4 A1982864 Council 16May2018 National Performance Review - Waimea Dam

There being no further business the meeting ended at 5.27p.m.

Chairperson Date

Item 11: Adoption of Long Term Plan 2018-28

Council

21 June 2018

REPORT R9334

Adoption of Long Term Plan 2018-28

1. Purpose of Report

1.1 To adopt the Long Term Plan 2018-28 and set the rates for 2018/19.

2. Summary

2.1 Council has deliberated on submissions to the Consultation Document for the Long Term Plan 2018-28. The next step in the process is for Council to adopt the final Long Term Plan 2018-28. This step need to be completed by 30 June 2018, then the rates for 2018/19 can be set.

2.2 Audit New Zealand has audited the Long Term Plan, including the supporting documents that are included in that document, and the audit opinion will be tabled at the meeting.

3. Recommendation

That the Council

Receives the report Adoption of Long Term Plan 2018-28 (R9334) and its attachment (A1990404); and

Adopts the Revenue and Financing Policy (pages 181 – 206 of A1990404) and the Rates Remission Policy (page 207 -218 of A1990404); and

Adopts the Long Term Plan 2018-28 (A1990404) pursuant to Section 93 of the Local Government Act 2002;

Delegates the Mayor and Chief Executive to make any necessary minor editorial amendments prior to the release of the Long Term Plan 2018-28 to the public; and

The revenue approved below will be raised by the rates and charges that follow:

Revenue approved:

General Rate $38,889,490

Uniform Annual General Charge $8,544,542

Stormwater and Flood Protection Charge $5,804,518

Waste Water Charge $7,793,889

Water Annual Charge $3,628,673

Water Volumetric Charge $8,466,904

Clean Heat Warm Homes and Solar Saver $460,019

Rates and Charges (excluding GST) $73,588,035

Goods and Services Tax

(at the current rate) $11,038,205

Total Rates and Charges $84,626,240

The rates and charges below are GST inclusive.

(1) General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002, assessed on a differential land value basis as described below:

• a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential – single unit” category.

• a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential empty section” category.

• a rate of 0.79983 cents in the dollar of land value on every rating unit in the “multi residential” category. This represents a plus 10% differential on land value.

• a rate of 0.47263 cents in the dollar of land value on every rating unit in the “rural” category. This represents a minus 35% differential on land value.

• a rate of 0.65441 cents in the dollar of land value on every rating unit in the “small holding” category. This represents a minus 10% differential on land value.

(2) Uniform Annual General Charge

A uniform annual general charge under section 15 of the Local Government (Rating) Act 2002 of $415.94 per separately used or inhabited part of a rating unit.

(3) Stormwater and Flood Protection Charge

(4) Waste Water Charge

A targeted rate for waste water disposal under section 16 of the Local Government (Rating) Act 2002 of:

(5) Water Annual Charge

A targeted rate for water supply under Section 16 of the Local Government (Rating) Act 2002, of:

Water charge (per connection) $197.68

(6) Water Volumetric Rate

A targeted rate for water provided under Section 19 of the Local Government (Rating) Act 2002, of:

Price of water:

Usage up to 10,000 cu.m/year $2.102 per m³

Usage from 10,001 – 100,000 cu.m/year $1.659 per m³

Usage over 100,000 cu.m/year $1.310 per m³

Summer irrigation usage
over 10,000 cu.m/year $1.881 per m³

(7) Clean Heat Warm Homes

• For properties assessed the Clean Heat Warm Homes rate as a result of agreements entered into prior to 1 July 2011 the targeted rate of:

*Loan Assistance Range*	Installation after 30 Sept 2010	Completed prior to 30 Sept 2010
*$1,400 to $1,599*	*$140.00*	*$143.11*
*$1,600 to $1,799*	*$160.00*	*$163.56*
*$1,800 to $1,999*	*$180.00*	*$184.00*
*$2,000 to $2,199*	*$200.00*	*$204.44*
*$2,200 to $2,399*	*$220.00*	*$224.89*
*$2,400 to $2,599*	*$240.00*	*$245.34*
*$2,600 to $2,799*	*$260.00*	*$265.78*
*$2,800 to $2,999*	*$280.00*	*$286.22*
*$3,000 to $3,199*	*$300.00*	*$306.67*
*$3,200 to $3,399*	*$320.00*	*$327.11*
*$3,400 to $3,599*	*$340.00*	*$347.56*
*$3,600 to $3,799*	*$360.00*	*$368.00*
*$3,800 to $3,999*	*$380.00*	*$388.44*
*$4,000 to $4,199*	*$400.00*	*$408.89*
*$4,200 to $4,399*	*$420.00*	*$429.34*
*$4,400 to $4,599*	*$440.00*	*$449.78*
*$4,600 to $4,799*	*$460.00*	*$470.22*
*$4,800 to $4,999*	*$480.00*	*$490.67*

(8) Solar Hot Water Systems

• 0.14964 (including GST) for agreements entered into prior to 1 July 2011, multiplied by the Net Cost of the Work adjusted for any increased GST.

• 0.13847 (including GST) for agreements entered into after 1 July 2011 multiplied by the Net Cost of the Work.

Due Dates for Payment of Rates

The above rates (excluding water volumetric rates) are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable in four instalments on the following dates:

Instalment Number	*Instalment Due Date*	*Last Date for Payment*	*Penalty Date*
*Instalment 1*	*1 Aug 2018*	*20 Aug 2018*	*24 Aug 2018*
*Instalment 2*	*1 Nov 2018*	*20 Nov 2018*	*26 Nov 2018*
*Instalment 3*	*1 Feb 2019*	*20 Feb 2019*	*26 Feb 2019*
*Instalment 4*	*1 May 2019*	*20 May 2019*	*24 May 2019*

Rates instalments not paid on or by the Last Date for payment above will incur penalties as detailed in the section “Penalty on Rates”.

Due Dates for Payment of Water Volumetric Rates

Residential water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates:

*Billing Month*	*Last Date for Payment*	*Penalty Date*
*July 2018*	*20 September 2018*	*26 September 2018*
*August 2018*	*20 September 2018*	*26 September 2018*
*September 2018*	*22 October 2018*	*26 October 2018*
*October 2018*	*20 December 2018*	*8 January 2019*
*November 2018*	*20 December 2018*	*8 January 2019*
*December 2018*	*21 January 2019*	*25 January 2019*
*January 2019*	*20 March 2019*	*26 March 2019*
*February 2019*	*20 March 2019*	*26 March 2019*
*March 2019*	*22 April 2019*	*29 April 2019*
*April 2019*	*20 June 2019*	*26 June 2019*
*May 2019*	*20 June 2019*	*26 June 2019*
*June 2019*	*22 July 2019*	*26 July 2019*

Special (final) water volumetric rates will be payable 14 days from the invoice date of the special (final) water reading as shown on the water invoice.

Commercial water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates:

*Billing Month*	*Last Date for Payment*	*Penalty Date*
*July 2018*	*20 August 2018*	*24 August 2018*
*August 2018*	*20 September 2018*	*26 September 2018*
*September 2018*	*22 October 2018*	*26 October 2018*
*October 2018*	*20 November 2018*	*26 November 2018*
*November 2018*	*20 December 2018*	*8 January 2019*
*December 2018*	*21 January 2019*	*25 January 2019*
*January 2019*	*20 February 2019*	*26 February 2019*
*February 2019*	*20 March 2019*	*26 March 2019*
*March 2019*	*22 April 2019*	*29 April 2019*
*April 2019*	*20 May 2019*	*24 May 2019*
*May 2019*	*20 June 2019*	*26 June 2019*
*June 2019*	*22 July 2019*	*26 July 2019*

Penalty on Rates

• a charge of 10% of the amount of each rate instalment remaining unpaid after the last date for payment stated above, to be added on the penalty date as shown above.

• a charge of 10% will be added on 6 July 2018 to any balance from a previous rating year (including penalties previously charged) remaining outstanding on 1 July 2018.

Penalty on Water Volumetric Rates

• a charge of 10% of the amount of each volumetric water rate account remaining unpaid after the last date for payment to be added on the penalty date as shown above.

Penalty Remission

The above penalties will not be charged where Council has agreed to a programme for payment of outstanding rates.

Discount on Rates

Payment of Rates

The rates shall be payable at the Council offices, Civic House, 110 Trafalgar Street, Nelson between the hours of 8.30am to 5.00pm Monday, Tuesday, Wednesday and Friday and 9.00am to 5.00pm Thursday.

4. Background

4.1 Council consulted on the Long Term Plan 2018-28 through its Consultation Document from 23 March to 23 April 2018. The Consultation Document, supporting documents and related consultations of the Revenue and Financing Policy and the Rates Remission Policy were publicised online, through public notices, social media, at community meetings, and in several editions of Council’s fortnightly publication Our Nelson.

4.2 Council received a total of 434 submissions, and 162 submitters spoke at hearings on 7, 8 and 9 May 2018. Council deliberated on the submissions on 15, 16 and 17 May 2018. At the deliberations meeting Council considered the submissions and made decisions on a wide range of matters. These decisions have been incorporated into the Long Term Plan 2018-28 (attachment 1).

4.3 Council also consulted on a draft Development Contributions Policy and a proposed contribution to the Waimea Dam. Adoption of the Development Contributions Policy is part of a separate report to this meeting, but will be included as an appendix to the Long Term Plan. The Waimea Dam contribution was already included in the financials in year three and Council, at the deliberations meeting, confirmed that proposal.

5. Discussion

Long Term Plan 2018-28

5.1 The Long Term Plan 2018-28 (LTP) is presented for Council to adopt. It includes material from the Consultation Document and supporting documents.

Changes are highlighted and include, updated wording to reflect the decisions made as part of the deliberations process, suggestions from Audit New Zealand and officers to some performance measures, to make these clearer and/or more results-focused.

Rates Remission, and Revenue and Financing Policies

Council also needs to adopt the Rates Remission Policy, as amended through the deliberations process, and the Revenue and Financing Policy (not amended from the draft consulted on).

Setting of the Rates and Charges

5.2 Following adoption of the Long Term Plan 2018-28 Council needs to pass a resolution to set the rates for the 2018/19 financial year. This resolution must be passed after the Long Term Plan is adopted and the resolution must be consistent with the Council’s Revenue and Financing Policy and the Funding Impact Statement contained in that Plan.

5.3 The Local Government (Rating) Act 2002 sets out the procedure for setting rates and penalties. Given the importance of ensuring that the rates resolution is correct, the resolution in this report has been externally reviewed for legal compliance by Council’s legal advisors.

Letters to submitters

5.4 Once Council has adopted the Long Term Plan 2018-28, responses will be sent to submitters. These responses will be based on information provided to, and the discussions at, the deliberations meeting. Committee Chairs will review the letters before they are sent.

6. Options

6.1 Council can, as recommended, adopt the Long Term Plan 2018-28 and set the rates for the 2018/19 financial year. Alternatively, Council could ask that further amendments be made to budgets and/or the Long Term Plan 2018-28, and that updated documents and resolutions be brought back to a future Council meeting.

6.2 Adopting the Long Term Plan and setting the rates is the preferred option. The alternative would mean that Council would not be able to set rates for 2018/19 by 1 July 2018, and a further consultation process and audit of the document would probably be required.

7. Conclusion

7.1 It is recommended that Council adopt the Long Term Plan 2018-28 and set the rates for the 2018/19 financial year.

Nicky McDonald

Acting Group Manager Strategy and Communications

Attachments

Attachment 1: Long Term Plan 2018-28 (A1990404) (Circulated separately) ⇨

Important considerations for decision making

1. Fit with Purpose of Local Government

Adopting the Long Term Plan and the Rates Resolution fits with the purpose of local government as these two processes set out; what services Council intends to provide, how these services will be measured, and how each service will be funded.

2. Consistency with Community Outcomes and Council Policy

Implementation of the Long Term Plan is the key method used by Council to implement the Community Outcomes.

3. Risk

There is a risk that Council has made decisions on the Long Term Plan in response to submissions that some submitters do not agree with. There are risks that the services and capital programme might not be delivered. This problem might arise if there was a significant emergency in the region, or if, due to market conditions, Council is unable to secure staff with the right skills.

4. Financial impact

The adoption of this Long Term Plan will result in an average rates increase in the first three years, adjusted for the impact of growth, 3.8%, 3.9% and 3.4% respectively. Over the following seven years, the overall increase in rates required including growth would average 2.4%.

Debt is forecast to rise to $186.4m in 2024/25 before reducing to $181.8m by 2027/28. The Long Term Plan 2018-28 forecasts show Council is proposing to remain within its rates and debt limits.

5. Degree of significance and level of engagement

The decisions on the content of the Long Term Plan 2018-28 are of high significance to residents and ratepayers of Nelson because of the financial and service level consequences. The Local Government Act 2002 (the Act) requires Council to use the Special Consultative Procedure for the Consultation Document, and some of the supporting documents. Council has undertaken this process and met the requirements of the Act.

6. Inclusion of Māori in the decision making process

Māori were consulted during the development of, and the formal submission process, for the Consultation Document. A hui for iwi was held on 20 October 2017 and there was subsequent sharing of further information and offers of meetings.

7. Delegations

The adoption of the Long Term Plan and setting of rates are decisions of Council.

Table 1
3A Hill Street North
Advantages	· The landowner is able to use non-notification and extra discretion provided for under the HASHAA to bring a qualifying development to market more economically than under the RMA, avoiding the need to apply for a non-complying resource consent or private plan change. · Land is made available for an increased supply of housing in an area that can reasonably be expected to be developed for housing at some point in the medium-term. The development would provide approximately 20 additional dwellings.
Risks and Disadvantages	· If the SHA is not approved, the land is likely to eventually be developed under the RMA process if and when the land is eventually rezoned as Residential. · The site is zoned Rural Small Holdings – Higher Density and the community may not be anticipating intensive residential development of this site. There is a risk that the adjoining landowners are not supportive of the SHA. This risk is similar to that evaluated by Council for the four SHAs already approved in this area. The Nelson Housing Accord has a particular focus on enhancing supply in existing urban areas.
Permitted baseline	· Three residential dwellings can be erected on the site. The Rural Small Holdings Higher Density zone allows an average site area of 10,000m²and a minimum site area of 5000m². Further subdivision of this site under the NRMP would be a non-complying activity.

Option 1: Approve this SHA for recommendation to the Associate Minister of Housing and Urban Development
Advantages	· If the Council approves the SHA in this report then it will yield approximately a further 20 housing units. It will also ensure orderly and efficient development facilitating services across the boundary of the SHA, and provides that the SHA developers need to work with adjoining developers in concept and show that this can be achieved prior to the Council recommending to the Minister.
Risks and Disadvantages	· The risk of this option is that there is pressure on the transport network in the short term prior to growth investment included in the Council’s draft LTP in years 4-8, although the time required to bring dwellings to the market minimises this risk.
Option 2: Decline this SHA for recommendation to the Associate Minister of Housing and Urban Development
Advantages	· None
Risks and Disadvantages	· The main disadvantage of declining this request is that the Council would appear to be acting inconsistently if it were to decline a recommendation of this request for infrastructure servicing reasons. There would be a loss to the Council in the ability to deliver 20 new dwellings, and may not result in the opportunity to integrate services in an orderly and efficient manner.

Option 1: Resolve to adopt the Development Contributions Policy 2018 as amended by Councils resolutions on 16 May 2018.
Advantages	· Addresses concerns of some submitters while maintaining consistency with the objectives of the policy. · Allows Council to fund infrastructure required to provide for growth in accordance with s.197AB that development contributions are “…determined according to, and be proportional to, the persons who will benefit from the assets to be provided (including the community as a whole) as well as those who create the need for those asset.” · Ensures compliance with the requirements of the LGA. · Is consistent with the intentions of the amendments to the Resource Management Act 1991 to remove financial contributions by 2022. · Provides a fairer and less complex system, including transitional provisions, for reserve contributions.
Risks and Disadvantages	· Does not address the requests of all submitters.
Option 2: Resolve to re-adopt the current policy or have no policy on Development Contributions.
Advantages	· Would satisfy some submitters.
Risks and Disadvantages	· Contrary to Council’s previous direction. · The funding assumptions in the Long Term Plan would need to be re-worked and projects altered in scope and/or timing. · May result in lower levels of service than the community anticipates. · Would result in rates funding infrastructure to provide for growth and would have debt and rate cap implications.

Option 1: Preferred - Approve amendments in relation to voting rights and remuneration
Advantages	· Importance of role is recognised · Business units receive the full benefits of having iwi appointees · Opportunity to build relationship and strengthen partnership with iwi · Treats independent members equally · Brings the MOU and the TOR into alignment
Risks and Disadvantages	· Will increase the cost of the business unit
Option 2: Approve amendment in relation to voting rights only
Advantages	· No increase in the cost of the business unit
Risks and Disadvantages	· Importance of role and contribution of iwi representatives is not fully recognised · Business units may not receive the full benefits of having iwi appointees · Lost opportunity to build relationship and strengthen partnership with iwi · Treats independent members and iwi representatives differently
Option 3: Approve amendment in relation to remuneration only
Advantages	· Demonstrates that the time contributed by the iwi representative has value
Risks and Disadvantages	· Will increase the cost of the business unit · Importance of role is not fully recognised · Business units may not receive the full benefits of having iwi appointees · Lost opportunity to build relationship and strengthen partnership with iwi · Treats independent members and iwi representatives differently
Option 4: Status quo – amendments not approved
Advantages	· No additional costs in relation to remuneration
Risks and Disadvantages	· Does not recognise the contribution expected from the iwi representatives · Business units will not receive the full benefits of having iwi appointees · Lost opportunity to build relationship and strengthen partnership with iwi · The MOU and TOR will continue to be out of alignment with each other