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AGENDA

Ordinary meeting of the

 

Nelson City Council

 

Thursday 3 May 2018

Commencing at 9.00am

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

 

Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland, Ian Barker, Mel Courtney, Bill Dahlberg, Kate Fulton, Matt Lawrey, Paul Matheson, Brian McGurk, Gaile Noonan, Mike Rutledge, Tim Skinner and Stuart Walker

 


Nelson City Council Minutes - 20 March 2018

N-logotype-black-wideNelson City Council

3 May 2018

 

 

Page No.

Opening Prayer

1.       Apologies

1.1      An apology has been received from Councillor Matheson

2.       Confirmation of Order of Business

3.       Interests

3.1      Updates to the Interests Register

3.2      Identify any conflicts of interest in the agenda

4.       Public Forum

5.       Confirmation of Minutes

5.1      20 March 2018                                                                           11 - 31

Document number M3353

Recommendation

That the Council

Confirms the minutes of the meeting of the Council, held on 20 March 2018, as a true and correct record.

5.2      Extraordinary Meeting - 17 April 2018                                        32 - 34

Document number M3436

 

Recommendation

That the Council

Confirms the minutes of the extraordinary meeting of the Council, held on 17 April 2018, as a true and correct record.    

RECOMMENDATIONS From Committees

Reports relating to these recommendations are in the relevant Agenda and Minutes which are available on Council’s website.

6.       Joint Committee  – 27 March 2018

6.1      Appointment of Independent Director to NRSBU

Recommendation to Council

That the Council

Approves the process to appoint an Iwi representative is instigated as a priority; and

Confirms that an independent member be appointed to the Nelson Regional Sewerage Business Unit Committee; and then

Go through a recruitment and remuneration process to appoint an independent member to (and potentially Chair) the NRSBU in accordance with the Joint Councils Policy for the Appointment of Directors/Trustees of CCO’s and CCTO’s (A537882).

7.       Works and Infrastructure Committee - 29 March 2018         

7.1      Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19

Recommendation to Council

That the Council

Receives the report Nelson Tasman Regional Landfill Business Unit - Draft Business Plan 2018/19 (R9130) and its attachments (A1928700 and A1928697) and provides feedback that can be forwarded to the General Manager of the Nelson Tasman Regional Landfill Business Unit; and

Approves the Nelson Tasman Regional Landfill Business Unit Deed of Agreement being amended to allow for the retention of up to $300,000 of surpluses to be held in the Business Unit’s closed account for the purpose of managing year-by-year income fluctuations, subject to an equivalent resolution being passed by the Tasman District Council.   

7.2      Nelson Regional Sewerage Business Unit Annual Report 2016/17

Recommendation to Council

That the Council

Receives the Nelson Regional Sewerage Business Unit Annual Report 2016/17 (A1918255) attached to report R9132.

 

8.       Sports and Recreation Committee - 03 April 2018

8.1      Review of Natureland Funding and Business Plan 2018

Recommendation to Council

That the Council

Considers Natureland funding as part of the Long Term Plan 2018-28 deliberations.

9.       Planning and Regulatory Committee - 5 April 2018              

9.1      Changes to the Nelson Resource Management Plan to Give Effect to the National Environmental Standard for Plantation Forestry

Recommendation to Council

That the Council

Approves that changes be made to the Nelson Resource Management Plan in accordance with A1923819 of Report R9128 in order to implement the National Environmental Standard for Plantation Forestry.

10.     Community Services Committee – 12 April 2018

10.1    Community Lease – Melrose House

Recommendation to Council 

That the Council

Approves the granting of a Community Lease for the Colonel Noel Percy Adams Trust (Melrose) Society at Melrose House as shaded in red on attachment one (A1893139) for a term of five years with one right of renewal of five years at an annual rent of $200 + GST and a rent review at five years.

The report to Community Services Committee is attached for  information on page 41.

11.     Governance Committee - 19 April 2018                               

11.1    Bishop Suter Trust Half Yearly Report to 31 December 2017 and Draft Statement of Intent 2018/19

Recommendation to Council

That the Council

Agrees that the Bishop Suter Trust Statement of Intent 2018/19 (A1923167) meets Council’s expectations and is approved as the final Statement of Intent for 2018/19, subject to confirmation of funding for the Trust in the Long Term Plan 2018-28.

11.2    Nelson Regional Development Agency Half Yearly Report to 31 December 2017 and Draft Statement of Intent 2018/19

Recommendation to Council

That the Council:

Agrees that the Nelson Regional Development Agency’s draft Statement of Intent 2018/19 (A1943599) meets Council’s expectations and is approved as the final Statement of Intent for 2018/19.

 

12.     Regional Transport Committee - 26 April 2018                    

12.1    Submission on the Draft Government Policy Statement 2018 on Land Transport

           This submission was not available when the agenda went to print and will be distributed separately.        

That the Council

Considers whether it wishes to either endorse the submission on the Draft Government Policy Statement 2018 on Land Transport from the Regional Transport Committee or to submit a separate submission directly to the Ministry of Transport; and

Delegates authority to sign Council’s endorsement of the Regional Transport Committee’s submission on the Draft Government Policy Statement 2018 on Land Transport submission (attached as A1950026 to report R9239), or Council’s separate submission, based on feedback from this meeting, to Her Worship the Mayor.

13.     Mayor's Report                                                         35 - 40

Document number R9252

Recommendation

That the Council

Receives the report Mayor's Report (R9252); and

Amends the membership of the following Committees on a permanent basis, effective immediately, as follows:

·    Works and Infrastructure Committee

Chair

Deputy Chair

Membership

Stuart Walker

(no change)

Paul Matheson

Mike Rutledge

No change

·    Regional Transport Committee

Chair

Deputy Chair

Membership

Paul Matheson

Mike Rutledge

Gaile Noonan

(no change)

No change

·    Governance Committee

Chair

Deputy Chair

Membership

Ian Barker

(no change)

Bill Dahlberg

(no change)

Paul Matheson

Stuart Walker

·    Chief Executive Employment Committee

Chair

Deputy Chair

Membership

Her Worship the Mayor

Not Applicable

Paul Matheson

Gaile Noonan

 

 

·    Sports and Recreation Committee

Chair

Deputy Chair

Membership

Tim Skinner

Mike Rutledge

Bill Dahlberg

Mike Rutledge

·    Saxton Field Committee

Membership

Chair of Community Services Committee

Chair of Sports & Recreation Committee (no change)

Deputy Chair of Sports & Recreation Committee

and

Updates the Delegations Register accordingly following the outcome of this report.

  

14.     Status Report - 3 May 2018                                       47 - 56

Document number R9257

Recommendation

That the Council

Receives the report Status Report - 3 May 2018 (R9257) and its attachment (1168168).

 

15.     Adoption of the Nelson City Events Strategy            57 - 106

Document number R8625

Recommendation

That the Council

Receives the report Adoption of the Nelson City Events Strategy (R8625) and its attachments (A1827196, A1948529, A1938616, A1948251, A1938761); and

Adopts the Nelson City Events Strategy (A1827196).

 

16.     Climate Change                  107 - Error! Bookmark not defined.

Document number R9121

Recommendation

That the Council

Receives the report Climate Change (R9121); and

Agrees in principle to the actions and work streams identified in section 2.2 of Report R9121 with any actions requiring additional budget being subject to separate Council approval, when those costs are known.

Public Excluded Business

17.     Exclusion of the Public

Recommendation

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1.1

Council Meeting - Public Excluded Minutes -  20 March 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)  

1.2

Extraordinary Council Meeting - Public Excluded Minutes -  17 April 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Recommendation from Sports and Recreation Committee Meeting - Public Excluded -  3 April 2018

Recommendation to Council regarding:

Interim options – Tahuna Beach Holiday Park

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Recommendation from Works and Infrastructure Committee Meeting - Public Excluded -  29 March 2018

Recommendation to Council regarding:

48 Pascoe Commercial Lease

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

4

Recommendation from Governance Committee Meeting - Public Excluded -  19 April 2018

Recommendation to Council regarding:

Nelmac Director appointment ;

Nelmac Ltd Draft Statement of Intent 2018/19

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

 

5

Council - Public Excluded - Status Report

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

6

Update - Statement of Understanding

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

7

Request for Leave of Absence

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

18.     Re-admittance of the public

Recommendation

That the Council

Re-admits the public to the meeting.

 Note:

·               This meeting is expected to continue beyond lunchtime. (delete as appropriate)

·               Lunch will be provided. (delete as appropriate)

·               Youth Councillors Campbell Rollo and Nathanael Rais will be in attendance at this meeting. (delete as appropriate)

 

 

   

 

Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 20 March 2018, commencing at 9.07am

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Acting Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson) and Youth Councillors R Panting and M Schneider

Apologies :          Councillor P Matheson 

Opening Prayer

Councillor Skinner gave the opening prayer.

1.       Apologies

Resolved CL/2018/018

That the Council

Receives and accepts the apologies from Councillor P Matheson for attendance

Walker/Noonan                                                        Carried

2.       Confirmation of Order of Business

Her Worship the Mayor noted that some items in the Agenda would be dealt with out of order to allow officers and public forum speakers to be in attendance.

 

3.       Interests

Her Worship the Mayor asked that if an elected member had a conflict of interest in relations to items included in the Long Term Plan consultation document, that they could signal this if the item was discussed.

There were no further updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1      Paul McIntyre, Fundraising and Marketing Manager, and Frans Dellebeke, Chief Executive, of Nelson Tasman Hospice gave a presentation, tabled a report and spoke about the waiver/reduction of development fees for the new Hospice facility being built in Suffolk Road. 

Her Worship the Mayor Rachel Reese acknowledged the contribution of the Pearly Queen, Shirley Miles and asked for Council’s condolences to be passed to her family. 

Mr McIntyre and Mr Dellebeke answered questions on alternative funding sources and the timeline for building the new Hospice.

Attachments

1    Nelson Tasman Hospice Powerpoint Public Forum Council 20Mar2018 (A1933998)

2    Nelson Tasman Hospice Tabled Document Public Forum Council 20Mar2018 (A1934006).

4.2      Mark Lile, Landmark Lile Ltd

Mark Lile gave a presentation and spoke to the following Special Housing Area applications on the agenda.

4.2.1   3D Hill Street North. Accompanied by shareholder and director,  Russel Campbell

 

Attachments

1    3D Hill Street Powerpoint Public Forum Council 20Mar2018 (A1933142

4.2.2   2 City Heights, accompanied by Justin Fletcher.

 

Attachments

1    2 City Heights Powerpoint Public Forum Council 20Mar2018 (A1933146)

4.2.3   31 Tipahi Street, accompanied by Nick Fisher

 

Attachments

1    31 Tipahi Street Powerpoint Public Forum Council 20Mar2018 (A1933149

4.2.4   397 Suffolk Road, accompanied by Mr Fitzgerald and Mr Whiting

 

It was noted that that the developer also had an unconditional purchase agreement to purchase 395 Suffolk Road which would make a better development site.

 

Attachments

1    395 & 397 Suffolk Road Powerpoint Public Forum Council 20Mar2018 (A1933153)

Mr Lile and Mr Whiting answered questions on the legal Right of Way,  the additional site and future development.

5        Special Housing Area Requests January 2018 (Item 13 of the Agenda)

 

Document number R9066, agenda pages 50 - 73 refer.

Team Leader, City Development Lisa Gibellini and Senior City Development Planner Alistair Upton presented the report.  Ms Gibellini noted that there was a correction to page 55 of the Agenda – the SHA application for 3D Hill Street should refer to 14 additional dwellings in the advantage table.

An amendment to the SHA application for 397 Suffolk Road had been received upon an unconditional offer being accepted for 395 Suffolk Road. The total units would now be 31. An updated report was tabled and replaced pages 71-73 of the Agenda.

The officers answered questions on the involvement of the Urban Design Panel,  costs to applicants and the process timelines. Ms Gibellini noted that some applications required redesign work, however this saved time during the consenting process.

 

Resolved CL/2018/019

That the Council:

Receives the report Special Housing Areas Requests January 2018 (R9066) and its attachments; and

Approves 3D Hill Street North (A1923031), subject to the developer entering into a legal Deed with the Council which requires, amongst other matters, that the developer, at its sole cost, shall:

(i)    design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and;

(ii)   submit the approval of the urban design panel with any application for resource consent; and

(iii)  satisfy the Group Manager Infrastructure that a wastewater system will be available to Hill Street North to service the SHA. The works and their timing shall be identified in the Deed and/or a Private Developers Agreement prior to the SHA being recommended to the Associate Minister. 

Approves 2 City Heights (A1922971), subject to the developer entering into a legal Deed with the Council which requires, amongst other matters,  approval by the Urban Design Panel, and that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and

Approves 31 Tipahi Street (A1923200), subject to the developer entering into a legal Deed with the Council which requires, amongst other matters, approval by the Urban Design Panel, and that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and

Approves 397 Suffolk Road, including 395 Suffolk Road (updated A1923185), with, subject to the developer entering into a legal Deed with the Council which requires, amongst other matters, approval by the Urban Design Panel, and that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA.

Approves that Her Worship the Mayor recommend those potential areas 3D Hill Street North, 2 City Heights, 31 Tipahi Street, and 397 Suffolk Road to the Associate Minister of Housing and Urban Development for consideration as Special Housing Areas under the Housing Accord and Special Housing Areas Act 2013 as amended by the Housing Legislation Amendment Act 2016.

Noonan/Dahlberg                                                                       Carried

 

Attachments

1    SHA 397 Suffolk Road Summary form for MBIE (A1923185)

 

6.       Recommendations from Planning and Regulatory Committee - 22 February 2018

6.1      Nelson Tasman Hospice - Authority to Consider Development Contributions

Resolved CL/2018/020

That the Council

Considers the matter of the Nelson Tasman Hospice Development Contributions.  

McGurk/Fulton                                                                           Carried

 

6.2      Authority to Review the Development and Financial Contributions Policy 2015

Resolved CL/2018/021

That the Council

Undertakes the review of the Development and Financial Contributions Policy 2015.   

McGurk/Barker                                                                           Carried

 

 

 


 

6.3      Resource Management and Special Housing Areas charges

Resolved CL/2018/022

That the Council:

Approves the charges as under the Resource Management Act 1991 and Housing Accord and Special Housing Areas Act 2013 (A1822386) to commence from 21 March 2018.  

McGurk/Her Worship the Mayor                                                  Carried

6.4      Dog Control Policy and Bylaw Review

 

Resolved CL/2018/023

That the Council:

Undertakes the review of the Dog Control Policy and Bylaw.

McGurk/Fulton                                                                            Carried

7        Nelson Tasman Hospice - Development Contributions (Item 12 of the Agenda)

 

Document number R8896, agenda pages 45 - 49 refer.

 

Group Manager Environmental Management Clare Barton and Team Leader, City Development Lisa Gibellini presented the report. Ms Barton clarified that in the 2015 Development Contributions Policy there was a specific list for exemptions and the Hospice was not included and that considering the request in the Long Term Plan was the appropriate pathway. 

 

 

 

Resolved CL/2018/024

That the Council:

Receives the report Nelson Tasman Hospice - Development Contributions (R8896); and

Declines the request from the Nelson Tasman Hospice for waiving or reducing of development contributions for the new hospice; and

Encourages that the Nelson Tasman Hospice make a submission to both the Nelson City Council and Tasman District Council for funding for the project during their respective Long Term Plan consultations.

Noonan/Barker                                                                           Carried

 

The meeting adjourned at 10.45a.m.and reconvened at 11.10a.m.

8        Review of the Development and Financial Contributions Policy 2015 (Item 16 of the Agenda)

Document number R8921, agenda pages 81 - 154 refer.

Team Leader, City Development Lisa Gibellini and Senior City Development Planner Alistair Upton presented the report, noting that in page 87 of the agenda, under Status Quo, reserves should read $3.6m, not $2.6m.

Ms Gibellini tabled a new paragraph for the Development Contributions policy as audit had asked for changes to growth projections. She answered questions on exemptions, development processes and flood protection.

 

 

Resolved CL/2018/025

That the Council:

Receives the report Review of the Development and Financial Contributions Policy 2015 (R8921) and its attachments (A1918429 and A1928523, and tabled document A);  and

Approves the adoption of the draft Development Contributions Policy 2018, including amendments to section 6.6.2 Growth Projections, and consultation document for concurrent consultation with the Long Term Plan 2018-2028.

Fulton/Dahlberg                                                                  Carried 

 

Attachments

1    Development Contributions Policy tabled document 20Mar2018 (A1941281)

 


 

9.       Confirmation of Minutes

9.1 Council 22 February 2018

Document number M3286, agenda pages 16 - 22 refer.

Resolved CL/2018/026

That the Council

Confirms the minutes of the meeting of the Council, held on 22 February 2018, as a true and correct record.

Courtney/Walker                                                                        Carried

9.2 Council 8 March 2018

Document number M3330, agenda pages 23 - 26 refer.

Resolved CL/2018/027

That the Council

Confirms the minutes of the meeting of the Council, held on 8 March 2018, as a true and correct record.

Her Worship the Mayor/Walker                                                    Carried

 

10.     Status Report  - Council - 20 March 2018

Document number R9110, agenda pages 27 - 37 refer.

 Resolved CL/2018/028

That the Council

Receives the report Status Report  - Council - 20 March 2018 (R9110) and its attachment (A1168168).

Rutledge/Courtney                                                                     Carried

 

11.     Mayor's Report

Document number R9097, agenda pages 38 - 43 refer.

The Remuneration Authority Amendment Determination 2018 was tabled.

 Resolved CL/2018/029

That the Council

Receives the report Mayor's Report (R9097) and its attachment (A1922838); and

Receives the Remuneration Authority Amendment Determination 2018; and

Updates  the Nelson City Council Delegations Register to reflect that all powers of the Planning and Regulatory Committee relating to Development contributions associated with the Nelson Tasman Hospice; the review of the development and Financial Contributions Policy 2015 and the Dog Control Policy and Bylaw are referred to Council.

Her Worship the Mayor/Rutledge                                                Carried

Attachments

1    180220 LG Members (2017-18) (Local Authorities) Amendment Determination 2018 - signed

Attendance: Councillor Lawrey left the meeting at 12.00p.m.

RECOMMENDATIONS From Committees

12      Audit, Risk and Finance Subcommittee - 13 February 2018

12.1  Theatre Royal Loan

Group Manager Community Services Chris Ward advised Council on the terms of the loan and the Trust’s ability to repay and noted that the recommendation had been made in discussion with the Chair of the Trust.

Attendance: Councillor Lawrey returned to the meeting at 12.04p.m.

Resolved CL/2018/030

That the Council

Agrees to take on the Nelson Historic Theatre Trust’s loan of $632,256 from the Nelson Building Society; and

Confirms that it expects the Nelson Historic Theatre Trust to repay the full loan amount (total $2,132,256); and

Agrees to increase the mortgage over the building to $2,132,256; and

Sets the loan repayment terms for the Nelson Historic Theatre Trust at $60,000 per year, payable quarterly (commencing in September 2018), with payment terms subject to review every five years .

The motion was put and a division was called:

For

Her Worship the Mayor Reese (Chairperson)

Cr Barker

Cr Dahlberg

Cr Fulton

Cr McGurk

Cr Noonan

Cr Rutledge

Cr Walker

Against

Cr Acland

Cr Courtney

Cr Lawrey

Cr Skinner

Apologies

Cr Matheson

 

The motion was carried 8 - 4.

Barker/Dahlberg                                                                         Carried

13.     Community Services Committee - 1 March 2018

13.1  Greenmeadows Centre - Referral of Delegation

Resolved CL/2018/031

That the Council

 

Considers, at its meeting of 20 March, matters relating to the Greenmeadows’ Centre budget and program update because of time constraints. 

Noonan/Courtney                                                                       Carried

 

14.     Governance Committee - 8 March 2018

14.1 Policy Review: Appointment of Directors/Trustees of CCOs and CCTOs

Resolved CL/2018/032

That the Council

Adopts the reviewed and amended Nelson City Council Policy for the Appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (A284857).    

Barker/Courtney                                                                         Carried

17.     Adoption of the Consultation Document for the Long Term Plan 2018 - 28 and Related Documents

Document number R9061, agenda pages 74 - 80 refer.

Acting Group Manager Strategy and Communications Nicky McDonald and Group Manager Corporate Services Nikki Harrison presented their report and tabled amendments following Audit approval.  They answered questions on Southern Link Investigation, financials, Council’s vision and regional identity. It was noted that there was a communications plan in place to publicise the opportunity to submit on the Consultation Document.

The following documents were tabled:

·         Amendments to the Consultation Document for the Long Term Plan 2018 (A1933722)

·         LTP 2018-28 - Draft Long Term Plan - Accounting Policies - 19Mar2018 (A1933613)

The meeting adjourned at 1.00p.m. and reconvened at 1.35p.m. at which time Councillor Acland was not present. 

Parks and Facilities Asset Manager Andrew Petheram joined the meeting and answered questions on Wakapuaka sandflats, Saxton Field training ground, a mountainbike hub and Newman’s walkway.

Resolved CL/2018/033

That the Council

Receives the report Adoption of the Consultation Document for the Long Term Plan 2018 - 28 and Related Documents (R9061) and its attachments:

·  Community Outcomes (A1901398);

·  Council Activity Summaries (A1889191 and A1895587);

·  Forecasting Assumptions (A1725210);

·  Financial Strategy (A1816122);

·  Infrastructure Strategy (A1816478);

·  Statement on Fostering Māori Participation in Council Decision Making (A1703725);

·  Revenue and Financing Policy (A1849376);

·  Funding Impact Statement (A1911642);

·  Rates Remission Policy (A1912191);

·  Financial Statements (Accounting Information) (A1928909);

·  Liability Management Policy (A1765543);

·   Investment Policy (A1261457);

·   Council Controlled Organisations (A1784915);

·   Consultation Document (A1927914) be received; and

Approves the draft Long Term Plan 2018-28 Consultation Document and related documents for public consultation as amended; and

Adopts, as amended, the Community Outcomes (A1901398), Council Activity Summaries (A1889191 and A1895587), Forecasting Assumptions (A1725210), Financial Strategy (A1816122), Infrastructure Strategy (A1816478), the Statement on fostering Māori participation in Council decision making (A1703725), Revenue and Financing Policy (A1849367); the Funding Impact Statement (rates) (A1911642); the Rates Remission Policy (A1912191); the Financial Statements (Accounting Information) (A1928909); the Liability Management Policy (A1765543); the Investment Policy (A1261457) and the Council Controlled Organisations (A1784915) as supporting information for the Consultation Document as required by section 93 G of the Local Government Act 2002; and

Adopts the Revenue and Financing Policy (A1849376) and Rates Remission Policy (A1912191) for concurrent consultation with the Consultation Document under the provisions of section 82 of Local Government Act 2002, having considered all the reasonably practicable options; and

Approves an extension to 23 April of the consultation period for the Statement of Proposal relating to the proposed contribution to the Waimea Dam project, in order to receive public feedback on the OPUS report, Drought Security – Maitai Dam and its supporting documents (A1928877); and

Adopts the Request for Further Submissions on the Proposed Contribution to the Waimea Dam Project; and

Adopts the Long Term Plan 2018-28 Consultation Document (A1927914) as amended for a public submission process to run from 23 March to 23 April 2018; and

Delegates the Mayor and Chief Executive to make any necessary minor editorial amendments prior to the documents being released for public consultation.

Her Worship the Mayor/Barker                                                    Carried

Attachments

1    LTP 2018-28 - Draft Long Term Plan - Accounting Policies - 19Mar2018 (A1933613)

2    Amendments to the Consultation Document for the Long Term Plan 2018 (A1933722).

Attendance: Councillor Acland returned to the meeting at 2.03p.m.

18.     Greenmeadows Centre Budget and Programme Update

Document number R9140, supplementary agenda pages 4 - 11 refer.

Group Manager Infrastructure Alec Louverdis and Manager Capital Projects Shane Davies presented the report.

It was noted that the matter of the delay in work on Greenmeadows Centre was also discussed at the Community Services Committee meeting on 28 November 2017. 

Mr Louverdis and Mr Davies answered questions on additional work required, its complexity and  the cost of a transformer. 

Attendance: Councillor Fulton left the meeting from 2.40p.m. to 2.43p.m.

The meeting moved into Public Excluded to consider the matter under item 6 on the Public Excluded Agenda.

 

Resolved CL/2018/034

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Skinner                                                           Carried

 

 

6.

Greenmeadows Centre Budget and Programme Update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

The meeting went into public excluded session at 3.00p.m. and resumed in public session at 3.46p.m.

Attendance: Councillor Rutledge left the meeting from 3.46p.m. to 3.49p.m.

Extension of Meeting Time

Resolved CL/2018/035

That the Council

Extends the meeting time beyond six hours, pursuant to Standing Order 3.3.7.

Her Worship the Mayor/Skinner                                                  Carried

 

Resolved CL/2018/036

That the Council

Receives the report Greenmeadows Centre Budget and Programme Update (R9140); and

Approves unbudgeted capital budget of up to $590,000 to enable the successful completion of the Greenmeadows Centre project, noting that several additional funding items set out in paragraph 4.8 of the Report (R9140) may not be approved; and

Notes the expect completion date has been revised to end of June 2018.

Her Worship the Mayor/Fulton                                                    Carried

 

The meeting adjourned at 4.00p.m. and reconvened at  4.07p.m.

 

20.     Further Delegations to the Hearings Panel - Other

Document number R8866, agenda pages 155 - 164 refer.

Group Manager Environmental Management Clare Barton presented the report.

Resolved CL/2018/037

That the Council

Receives the report Further Delegations to the Hearings Panel - Other (R8866) and its attachment (A1912628); and

Delegates the decision making on changes to the schedules to the Parking and Vehicle Control Bylaw that do not require public consultation to the Hearings Panel - Other; and

Delegates the hearing of submissions and recommendation on proposed changes to the schedules to the Parking and Vehicle Control Bylaw requiring public consultation to the Hearings Panel - Other; and

Delegates the administering body functions under section 48 of the Reserves Act 1977 on proposed rights of way and other easements on reserves vested in Council to the Hearings Panel – Other.

McGurk/Her Worship the Mayor                                                  Carried

 

21.     Nelson Mountain Biking Economic study

Document number R8960, agenda pages 165 - 201 refer.

Property and Facilities Asset Planner Paul Harrington and Consultant Mark Cox from BERL presented the report and answered questions on services at the Hub, future investment and Nelson’s excellent reputation in the number and quality of its tracks.

Attendance: Councillor Lawrey left the meeting from 4.28p.m. to 4.35p.m.

Attendance: Councillor Noonan left the meeting from 4.33p.m. to 4.42pm

Resolved CL/2018/038

That the Council

Receives the report Nelson Mountain Biking Economic study (R8960) and its attachment (A1905058).

Her Worship the Mayor/Skinner                                                  Carried

 

22.     Exclusion of the Public

The Chief Executive Pat Dougherty was asked to advise why Item 7 of the Agenda needed to be considered with public excluded. 

Mr Dougherty advised that the report was about a person and discussions should not be held in the public meeting. Members would also want to ask questions of himself and Council’s legal adviser or other staff and this advice would be confidential. Additionally, Council was carrying on negotiations with the person and if this was in public it would reveal Council’s negotiating position. 

Resolved CL/2018/039

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship the Mayor/Dahlberg                                             Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1.1

Council Meeting – Public Excluded Minutes -  22 February 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

1.2

Council Meeting – Public Excluded Minutes -  8 March 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Status Report – Council – Public Excluded – 20 March 2018

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3.

Recommendations from Committees

Commercial Subcommittee 13 February 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

4.

Recommendations from Committees

Chief Executive Employment Committee 27 February 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

5.

Recommendations from Committees

Governance Committee 8 March 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

7.

Update – Statement of Understanding and city amenity matters

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(g)

     To maintain legal professional privilege

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

8.

Haven Road property – further information

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

9.

Request for Proposals – Major Sporting Event

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

10.

Request for Leave of Absence

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 4.42p.m. and resumed in public session at 6.15p.m. 

23.     Re-admittance of the Public

Resolved CL/2018/040

That the Council

Re-admits the public to the meeting.

Courtney/Walker                                                                        Carried

 

24.     Notice of Motion from Councillor Lawrey- Impact of Blockages to the Wastewater Network

Document number R9086, agenda pages 202 - 204 refer.

Councillor Lawrey presented his Notice of Motion and advised he felt that, generally, the public was unaware that they should not put antibacterial wipes down the toilet and that this presented a risk to the environment and Council’s infrastructure.

Resolved CL/2018/041

That the Council

Receives the report Notice of Motion - Impact of Blockages to the Wastewater Network (R9086) and its attachment (A1920088); and

Writes to the manufacturers and distributors of antibacterial wipes sold in New Zealand requesting that they change their products’ packaging so that it clearly states that the wipes should not be flushed down toilets; and

Writes to other councils to encourage them to write to the manufacturers and distributors of antibacterial wipes with the same request; and

Writes to supermarket operators Progressive Enterprises and Foodstuffs to request that they develop in-store signage alerting customers to the dangers of disposing of antibacterial wipes down the toilet.

Lawrey/Fulton                                                                            Carried

 

There being no further business the meeting ended at 6.23p.m.

Confirmed as a correct record of proceedings:

 

 

                                                       Chairperson                                     Date

 


Nelson City Council Minutes - 17 April 2018

 

Minutes of an extraordinary meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 17 April 2018, commencing at 4.30p.m.

 

Present:              Her Worship the Mayor R Reese (Chairperson), I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison) and Team Leader Governance (R Byrne)

Apology:             Councillors L Acland and P Matheson

 

Opening Prayer

Councillor Noonan gave the opening prayer.

 

1.       Apologies

Resolved CL/2018/042

That the Council

Receives and accepts an apology from Councillors L Acland and P Matheson.

Barker/Courtney                                                                         Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.    

 

5.       Exclusion of the Public

Attendance: Councillor Fulton joined the meeting at 4.31p.m.

 

Resolved CL/2018/043

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Walker/Dahlberg                                                                        Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Haven Road property - further information

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 4.31 and resumed in public session at 4.47. 

 

 

6.       Re-admittance of the Public

 

Resolved CL/2018/044

That the Council

Re-admits the public to the meeting.

Her Worship the Mayor/Noonan                                                  Carried

 

There being no further business the meeting ended at 4.47p.m..

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date

  

 


 

Item 6: Mayor's Report

 

Council

3 May 2018

 

REPORT R9252

Mayor's Report

     

 

1.       Purpose of Report

1.1      To update Council on a number of current matters.

 

 

 

2.       Recommendation

That the Council

Receives the report Mayor's Report (R9252); and

Amends the membership of the following Committees on a permanent basis, effective immediately, as follows: 

·    Works and Infrastructure Committee

Chair

Deputy Chair

Membership

Stuart Walker

(no change)

Paul Matheson

Mike Rutledge

No change

·    Regional Transport Committee

Chair

Deputy Chair

Membership

Paul Matheson

Mike Rutledge

Gaile Noonan

(no change)

No change

·    Governance Committee

Chair

Deputy Chair

Membership

Ian Barker

(no change)

Bill Dahlberg

(no change)

Paul Matheson

Stuart Walker

·    Chief Executive Employment Committee

Chair

Deputy Chair

Membership

Her Worship the Mayor

Not Applicable

Paul Matheson

Gaile Noonan

 

 

·  Sports and Recreation Committee

Chair

Deputy Chair

Membership

Tim Skinner

Mike Rutledge

Bill Dahlberg

Mike Rutledge

·    Saxton Field Committee

Membership

Chair of Community Services Committee

Chair of Sports & Recreation Committee (no change)

Deputy Chair of Sports & Recreation Committee

and

Updates the Delegations Register accordingly following the outcome of this report.

 

2.       Discussion

2.1  Mid-term review of Committee membership

2.1.1   Following a mid-term review of Council’s Committees and Subcommittees it is evident that workloads are not balanced and the efficiency and structure of some Committees should also be reviewed.

2.1.2   Section 41A of the Local Government Act 2002 provides the Mayor with a discretionary power to appoint the Deputy Mayor, establish Committees, and to appoint Committee chairpersons. This report sets out the recommendations which have been formed through a series of prior discussions with councillors.

2.1.3   Officers have been asked to explore remuneration options for the Chair of the Regional Transport Committee. The Remuneration Authority Determination will provide guidelines on setting remuneration.

2.1.4   A report reviewing the Commercial Subcommittee will be presented to a future Council meeting.

2.2  Donation

2.2.1   The Mayor donated $1,000.00 from the Mayoral Discretionary Fund to the Whakatū Marae Waka Ama Club.  The Club are attending the International Va’a World Sprints and Club Championships in Tahiti from 18-26 July 2018.  The Club was established in 2005.  The Club offers after school programmes for rangatahi programmes for schools, exercise for single parents, team building for Iwi Trust, and a Corporate team challenge annual event.

2.2.2   This is the first time the Club has qualified for the Worlds event. The contribution will be put towards costs relating to the trip for the team of 17 which includes management staff of two administrators/coordinators and a Kaumatua to assist the team.

2.3      Remit Process for 2018 LGNZ Annual General Meeting

2.3.1   The Local Government New Zealand Annual General Meeting is to be held on Sunday 15 July 2018 in Christchurch. LGNZ invites member authorities to submit proposed remits for consideration to do so no later than 5.00pm on Monday 21 May 2018. Remits must be relevant to local government as a whole and have support from at least one zone or sector group meeting, or five councils prior to being submitted.

2.3.2   Further information is available in the attached memorandum (A1950866) and remit form (A1950868).

2.4     Climate Change

2.4.1   I am pleased to see the Climate Change report included in today’s agenda.

2.4.2   Climate change presents an array of challenges that governments and councils, both nationally and internationally, are trying to address. This report signals an important step for us. We need to understand our current situation, and what we as a Council, and a community, can do as we strive for a zero carbon future.

2.4.3   It is vital to assess where we are now, in terms of our carbon emissions, so we can map out a programme for reducing them which is measurable, responsible and achievable. This report sets out a framework for us to do just that.

2.4.4   Nelson has led on many environmental issues, and as a Council I’m sure we have an aspiration to be net carbon neutral.

2.4.5   I signed a commitment last year as part of the Local Government Leaders’ Climate Change Declaration, and we will continue the good work to honour those commitments. This is a huge topic to grapple with and I thank the Council officers who have put considerable time and effort into getting us to this stage. 

 

Rachel Reese

Mayor of Nelson

Attachments

Attachment 1:  A1950866 - LGNZ Remit Process Memo 2018

Attachment 2:  A1950868 - LGNZ Remit application form 2018

   


 

Item 6: Mayor's Report: Attachment 1

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Item 6: Mayor's Report: Attachment 2

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Item 7: Recommendations from Committees

 

Council

3 May 2018

 

 

REPORT R9255

Recommendations from Committees

     

 

 

 

 

 

 

The recommendations have been included in the Agenda table of contents. Any additional information for recommendations is attached.

Robyn Byrne

Team Leader Governance

 

 

 

Attachments

Attachment 1:  Report to Community Services Committee - Melrose House Lease

   


 

Item 7: Recommendations from Committees: Attachment 1

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Item 8: Status Report - 3 May 2018

 

Council

3 May 2018

 

 

REPORT R9257

Status Report - 3 May 2018

     

 

1.       Purpose of Report

1.1      To update Council on the status of actions.

 

 

 

2.       Recommendation

That the Council

Receives the report Status Report - 3 May 2018 (R9257) and its attachment (1168168).

 

 

 

Robyn Byrne

Team Leader Governance

Attachments

Attachment 1:  A1168168 - Status Report - Council

   


 

Item 8: Status Report - 3 May 2018: Attachment 1

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Item 9: Adoption of the Nelson City Events Strategy

 

Council

3 May 2018

 

 

REPORT R8625

Adoption of the Nelson City Events Strategy

     

 

1.       Purpose of Report

1.1      To consider submissions to the draft Nelson City Events Strategy (the Strategy), agree to amendments to the Strategy and adopt the final Strategy. 

 

 

2.       Recommendation

That the Council

Receives the report Adoption of the Nelson City Events Strategy (R8625) and its attachments (A1827196, A1948529, A1938616, A1948251, A1938761); and

Adopts the Nelson City Events Strategy (A1827196).

 

 

 

3.       Background

3.1      Although Council has supported events for many years it has never had an approved Events Strategy. After calls from the community to undertake this work and provide greater clarity, Council approved work on a strategy in 2015. Progress was timed to fit with development of the Regional Identity framework.

4.       Discussion

4.1      The purpose of the Strategy is to guide Council’s future support of events funding. Work on the Strategy has been a joint project with the Nelson Regional Development Agency (NRDA). Early feedback was sought from a range of stakeholders in 2017. 

4.2      At its meeting of 9 November 2017 the Council approved the draft Strategy for public consultation. Councillors Fulton and Rutledge were delegated to work with officers to amend the draft Strategy and timeline to enable further consideration of:

·    community wellbeing outcomes

·    existing Council policies

·    use of Council facilities and integration of the draft Strategy with the Regional Identity 

·    clarity on peak and off peak

·    Return on investment for economic events

4.3      The Strategy was subsequently amended in agreement with Councillors Fulton and Rutledge to accommodate the points noted above.

Funding

4.4      At the same meeting Council approved a budget of $35,000 for the 2017/18 year for community events.  This was in response to changes to Council’s Community Investment Fund which meant that community events no longer fitted the funds criteria and therefore were ineligible for funding support. Introduction of the Community Events Fund provides community events with a designated option for Council support.

4.5      Subsequently, a proposal of funding for community events for $50,000 in 2018/19 and $75,000 (plus inflation) for following years has been included in the Long Term Plan 2018-28 Consultation Document for public feedback. 

4.6      The Economic Events component of the fund has a budget of $408,000 for 2018/19 and $355,000 for the year after. The budgeted amount alternates from year to year and includes an allocation for inflation. The reason for alternating amounts relates to when Light Nelson funding was transferred out of the fund. As a biennial event Light Nelson received funding of $150,000 over a two year period ($100,000 in the year the event was held and $50,000 in the year prior for planning). 

Feedback on the draft Strategy

4.7      Council, at its meeting of 9 November 2017, approved the community engagement process and that formal hearings would not be held. Submitters who have asked to speak have been notified of the option to speak at public forum.

4.8      Public feedback on the amended Strategy was sought over a four week period from 26 February 2018 to 25 March 2018. The community was informed of the opportunity to provide feedback on the Strategy through the Council website, a media release, Our Nelson, social media, and material provided at the Customer Service Centre and Nelson Public Libraries.

4.9      A total of 16 submissions were received from across the region. In general, feedback has been supportive of the Council’s development of the Strategy and its objectives. A copy of all submissions has been attached. (Attachment 2: A1938616).

4.10    Event managers and key stakeholders were also invited to attend a meeting to ask questions and provide feedback. 14 people attended from a variety of organisations and interests. A number of those who attended this meeting also made written submissions. A list of meeting attendees has been attached (Attachment 3: A1948529).

4.11    Feedback (both written and verbal from meeting attendees) identified a range of views, from those who did not support the Strategy (mainly because of concerns about cost and accountability), to those seeking a greater emphasis on community wellbeing and community involvement in decision making. 

4.12    A number expressed support for the continuation of events such as the Masked Parade, Light Nelson, Multicultural Day, Kai Fest, Centre of New Zealand Lantern Walk, summer movies, Opera in the Park, Adam Chamber Music Festival and the Heritage Festival.

4.13    One suggestion was to co-opt an experienced representative from the local events community on the Events Development Committee to help make decisions on the allocation of council funding.  There was also a suggestion from Youth Council that youth and community representatives be appointed to the Community Events Advisory Group to provide a community voice and for the Strategy to make youth an identified target market.  For clarity, the Events Development Committee makes decisions on funding and the Community Events Advisory Group provides input on Council work programmes and community views. A diagram of the proposed structure has been attached (Attachment 4: A1948251). 

4.14    In respect to the request for an experienced representative from the local events community to be included on the Events Development Committee, this is not supported by officers. While community input would add value it would be difficult in the small Nelson events community to find representatives with no, real or perceived, affiliation to event organisers. This is an important issue given the potential private benefit that can accrue from events.

4.15    Furthermore a core function of the NRDA is to bring experience and economic expertise to the marketing and assessment of events. 

4.16    It is therefore suggested that the Chairs of the Community Services and Sport and Recreation Committees are mandated to co-opt community representatives as they deem necessary, such as from the events and/or youth sector, to participate in the Community Events Advisory Group.

4.17    There was also a suggestion that the Strategy should ensure that events minimise their impact on the environment. An Environmental Management Plan is a requirement of the Events Fund application process. The Strategy also has a guiding principle requiring strategic alignment of events with relevant Council policy which allows environmental, sugar-free and other policy to be taken into account.

4.18    Two submitters disagreed that events had a lifecycle which means ratepayer funding needs to transfer to other emerging events. In response officers propose amending that to “events may reach a point where interest and relevance diminish” on page 4. Two other submitters disagreed with seasonality requirements in the third guiding principle. The seasonality requirement has been included because one of the objectives of the fund has been to support the sustainability of the local commercial sector during the shoulder or low season.

4.19    Three submitters asked for a greater emphasis on community wellbeing. In response officers propose amending three of the Guiding Principles to provide a better balance for community and economic applications to the fund.

4.20    A draft copy of the Strategy, with amendments in response to submissions, can be found in Attachment 1: A1827196. More detailed information summarising officers’ responses can be found in Attachment 5: A1938761 – Proposed responses to community feedback.

4.21    Staff from the NRDA will also be in attendance at the meeting to answer any questions.

5.       Options

5.1      The Council could;

 

Option 1: Approve the amended Strategy

(this is the recommended option)

Advantages

·   Allows the Strategy to immediately provide guidance to the Events Development Community for the two funding strands and to Council as a whole

·   Requires no further staff or Councillor resourcing

Risks and Disadvantages

·   No obvious disadvantage

Option 2: Make further amendments to the Strategy

Advantages

·    Provides opportunity for Council to make more significant changes if necessary

Risks and Disadvantages

·    May require further consultation and delay adoption of the Strategy  

Option 3: Choose not to approve the Strategy

Advantages

·    None identified

Risks and Disadvantages

·    This option would provide for the NRDA to continue to use existing mechanisms to administrate events funding

·    Members of the public might be disappointed that clearer objectives and guidelines for funding of events are not available

·    No clear guidelines would be available for the administering of community event funding

 

6.       Conclusion

6.1      Officers recommend that the Council adopt the amended draft Nelson City Events Strategy.

 

 

Gabrielle Thorpe

Policy Adviser

Attachments

Attachment 1:  A1827196 - Draft Strategy

Attachment 2:  A1938616 - Community feedback

Attachment 3:  A1948529 - Meeting attendees

Attachment 4:  A1948251 - Proposed structure

Attachment 5:  A1938761 - Proposed responses to community feedback

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

Council has decided to develop an Events Strategy to provide clear objectives and criteria for publicly funded support to ensure that Council’s desired outcomes are achieved in a cost effective manner.

2.   Consistency with Community Outcomes and Council Policy

Adopting the Strategy supports the following community outcomes:

-   Our communities have opportunities to celebrate and explore their heritage, identity and creativity

-   Our communities have access to a range of social, educational and recreational facilities and activities

-   Our region is supported by an innovative and sustainable economy

 

3.   Risk

Risk has been reduced through the opportunity for the community to provide feedback on the Strategy. All written feedback has been attached to this report for Council to consider.

4.   Financial impact

At the meeting 9 November 2017 Council approved a budget of $35,000 for community event funding for the 2017/18 year. Funding for community events of $50,000 in 2018/19 and $75,000 (plus inflation) for every year after has been proposed in the draft Long Term Plan 2018-28. The Events Fund for economic events had a budget of $408,000 for 2018/19 and $355,000 for the year after. The budgeted amount alternates from year to year due to removal of funding for Light Nelson and includes an allocation for inflation.

5.   Degree of significance and level of engagement

This matter is of medium significance because the Strategy will guide future event investment and activity by Council.  The community has had opportunity to provide feedback on the Strategy. The community currently has the opportunity to provide feedback on the proposed increase to the Community Events Fund through the Long Term Plan 2018-28 consultation process.

6.   Inclusion of Māori in the decision making process

No specific consultation has been undertaken with Māori.

7.   Delegations

Development of an Events Strategy is a cross-committee issue as it relates to community festivals and events (Community Services) and business, economic development and tourism (Governance), therefore this matter is being presented to Council.

 

 


 

Item 9: Adoption of the Nelson City Events Strategy: Attachment 1

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Item 9: Adoption of the Nelson City Events Strategy: Attachment 2

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Item 9: Adoption of the Nelson City Events Strategy: Attachment 3

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Item 9: Adoption of the Nelson City Events Strategy: Attachment 4

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Item 9: Adoption of the Nelson City Events Strategy: Attachment 5

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Item 10:  Climate Change

 

Council

3 May 2018

 

 

REPORT R9121

Climate Change

     

 

1.       Purpose of the Report

1.1      The purpose of the report is twofold:

(a)     To inform the Council of issues associated with climate change; and

(b)     To confirm the initial actions Council will undertake relating to climate change issues.

2.       Summary

2.1      There are three main aspects to climate change covered in this report being:

(a)     Actions to reduce emissions (mitigation);

(b)     Adaptation and response to the effects of climate change; and

(c)     Limiting or removing pressure on natural eco-systems affected by climate change.

2.2      This report traverses these three aspects and in summary recommends:

Emissions (Mitigation)

(a)     The Waste Minimisation Officer’s role includes a focus on an emission reduction strategy for Council and work alongside others in local government to determine a base line for data on emissions and actions for implementation;

(b)     Commitment to a baseline assessment of Council’s greenhouse gas emissions through an appropriate certification process such as CEMARS;

(c)     Exploring the international framework Global Protocol for Community Scale Greenhouse Gas Emissions and/or Cities CDP programme to show how Nelson city is tracking improvement over time;

(d)     Assess the Emissions Trading Scheme and opportunities for Council;

(e)     Report, over the next 12 to 24 months, on actions as they arise that fall out of the work being undertaken by Government on emissions and what implications there may be;  

Adaptation and Response

(f)      Step up engagement with the community on coastal hazard risk commencing in the 2018/19 year;

(g)     Complete the technical work on coastal erosion and inundation to assess current and future coastal hazard risk in the 2018/19 year;

(h)     Continue to include flood risk and management in the Nelson Plan and broad policy content on sea level rise risk and coastal hazard risk;

(i)      De-couple the coastal erosion and inundation work streams from the main Nelson Plan work, but include interim provisions in the draft Nelson Plan so that exposure to risk will be a consideration for activities requiring resource consent in the intervening period.  Obtain Council approval (by way of a separate report) to undertake extensive community consultation using the Ministry for the Environment’s pathways guidance approach on coastal hazards and initiate a variation/Plan change on completion of that work;

(j)      Continue to work with Government on options for adaptation and response including understanding of insurance implications.  Report, over the next 12 to 24 months, on actions as they arise that fall out of the work being undertaken by Government on adaptation and response and what implications there may be;

(k)     Prepare a report that assesses the climate change response for all of Council’s infrastructure (2018/19). Use this report to update activity and asset management plans to signal what the focus areas for climate change are for the following three years;

(l)      Support Council’s Eco-Adviser to investigate responses to building design to deal with increased temperatures and sunshine hours and develop external communications around this issue;

Natural eco-systems

(m)    The Parks and Nelson Nature teams work jointly to establish what the options are for eco-systems along the coast including reserve areas.  This work needs to occur in consultation with the Department of Conservation and Tasman District Council.  Nelson Nature has a work stream assessing coastal eco-systems and the potential managed retreat of habitat areas, e.g. habitat for the back beach beetle.

2.3      This report is a means of establishing what initial actions Nelson City Council commits to and signals how the work programme will be progressed.  The report proposes keeping pace with the work being undertaken by the Government and others, and does not propose additional funding as part of this Long Term Plan process.

 

 

3.       Recommendation

That the Council

Receives the report Climate Change (R9121); and

Agrees in principle to the actions and work streams identified in section 2.2 of Report R9121 with any actions requiring additional budget being subject to separate Council approval, when those costs are known.

 

 

 

4.       Background

4.1      Nelson City Council is a signatory to the Local Government Leaders’ Climate Change Declaration.  The Declaration signals this Council’s commitment, along with others, to the need for responsive leadership and a holistic approach to climate change. 

4.2      Local Government New Zealand:

(a)     Acknowledged through the Local Government Position Statement on Climate Change and the Local Government Leaders Climate Change Declaration the important and urgent need to address climate change;

(b)     Endorsed the Parliamentary Commissioner for the Environment’s call for a cross-party response to climate change and the establishment of an independent Climate Change Commission;

(c)     Contributed to the Productivity Commission’s inquiry into New Zealand’s transition to a low-emissions economy;

(d)     Is part-way through a project whose outcomes are:

(i)           An evidence base to support a comprehensive framework for risk reduction and/or retreat.

(ii)          A local government view on emission reduction targets and how to achieve these for New Zealand.

(iii)         A central government/local government working party on climate change adaptation.   

4.3      The New Zealand Government has signalled or is undertaking the following with regards to climate change and particularly emission reductions:

(a)     A reduction of emissions to net zero by 2050 which will be legislated through a Zero Carbon Act proposed to be introduced as a Bill in 2018 and enacted in 2019;

(b)     The establishment of an Interim Climate Change Committee in early 2018 with a focus on key issues including agriculture and renewable electricity.  This will be interim until the establishment of an independent Climate Change Commission;

(c)     Building on the NZ Emissions Trading Scheme with consultation expected with the public in late 2018 to inform Government’s final policy decisions;

(d)     The Climate Change Forestry Reference Group will test evidence, analysis and policy options to increase carbon sequestration from forestry;

(e)     The Biological Emissions Reference Group was established in 2016 to focus on reducing biological emissions from agriculture and the costs and opportunities of doing so.  A final report is due in mid-2018;

(f)      Dairy action for climate change is being led by DairyNZ, Fonterra, the Ministry for the Environment and the Ministry of Primary Industries;

(g)     The International Carbon Markets Project was established in 2016 to explore options for New Zealand to supplement local action with international emission reduction units in the 2020s.

4.4      A report from the Climate Change Adaptation Technical Working Group is expected to be delivered to the NZ Government shortly.  The Working Group is tasked with advising on how New Zealand can adapt to the impacts of climate change while sustainably growing the economy. 

4.5      Internationally there is much work in the climate change space.  For example; the United Kingdom (UK) Government released a paper in July 2013 entitled: “The National Adaptation Programme Making the Country Resilient to a Changing Climate”.  The report includes the following key conclusions:

(a)     Long term planning is required to avoid development in high risk areas, where there are existing areas that may be susceptible to flooding then they are resilient and there are strategic flood risk assessments.  Every £1 spent on adaptation represents four times its value in potential damage avoided;

(b)     Improve flood management infrastructure;

(c)     Increase public awareness;

(d)     Promote adaptive capacity;

(e)     Improve flood detection/warning.  Domestic and commercial flood insurance claims could increase to between £700 million and £1 billion in the UK by the 2080s;

(f)      Greater water efficiency;

(g)     Better home design to deal with overheating in homes as temperatures rise.

4.6      Recent storm events in Nelson and Tasman highlight the vulnerabilities in some areas of both Regions.  The cost of the damage caused by those storms will run into millions of dollars.

Rocks Road – ex-Cyclone Fehi on 1 February 2018 (https://www.stuff.co.nz/nelson-mail/101119744/rocks-rd-wreckage-sees-coastal-path-closed-to-pedestrians)

4.7      The information provided in this Background section merely touches the surface of the numerous strands of work being undertaken both in New Zealand and internationally in relation to climate change.  The Background section also brings to the fore our recent experiences with events caused by a change in our climate.

4.8      Nelson City Council should place itself in a position to be able to demonstrate how it and the Nelson community are responding to the issues associated with climate change.  This report aims to articulate what broad responses are being or can be undertaken. 


 

5.       Discussion

What is Climate Change?

5.1      Climate change is a term used to refer to a change of climate that is attributed directly or indirectly to human activity (United Nations Framework Convention on Climate Change).  Whilst an obvious impact of climate change is sea level rise, the impacts are far ranging.  Examples include; extreme weather events with the associated damage from high winds, wave action, soil erosion, landslides and flooding; drought; and increased temperatures affecting agriculture and sea temperatures. Climate change not only impacts along coastlines but also includes; increased incidence of pest outbreaks; biosecurity risks for native flora and fauna; and more intense rainfall and flooding from rivers and streams affecting urban areas.  As well as environmental impacts, there are socio-economic aspects such as pressure on food and water.

5.2      The Ministry for the Environment and Statistics NZ Our Atmosphere and Climate 2017 Data to 2016 states (page 29): “As the climate changes, the number of intense rainfall events is expected to increase over most of the country (except for Northland and Hawke’s Bay) with up to a 20 percent increase of events possible in the south of the South Island.” 

5.3      NIWA’s Annual Climate Summary (issued 9 January 2018 page 3) finds: “During November 2017, very dry weather across the country led to major decreases in soil moisture, especially across the South Island and Lower North Island…. The greater Nelson region experienced New Zealand’s highest annual sunshine total during 2017 (2633 hours).  (page 10): “The nation-wide average temperature for 2017 was 13.150C (0.540C above the 1981-2010 annual average).” 

5.4      In relation to sea level rise: “The average relative sea level rise for the 100 years up to 2015 was around 1.8mm a year. (Note the MfE report states Nelson is 1.57mm a year.)  This rise means that what was an extreme high tide level in 1900 is now reached about twice as often.” [Preparing for Coastal Change, Ministry for the Environment, 2017.]

How Should Council Progress Work in the Climate Change Area?

5.5      Nelson City Council is not alone in having to address the hard questions around climate change.  The hard questions include those raised by Dr Jim Salinger, a New Zealand climate change expert: “We have to decide which areas we are going to protect, and which areas we’re going to retreat from.”  [Newshub, 9 February 2018.]

5.6      How then can Council progress the various strands of climate change work?  The following sections discuss the issues of emissions, adaptation/response, and natural eco-systems and recommendations are made for work streams within each of these areas.  In all of these areas though, the NZ Government and other national level work, will be used to inform and guide actions.


 

Emissions (Mitigation)

5.7      Between 1990 and 2015 New Zealand’s net carbon emissions have risen by 64%.  Under the Paris Agreement, New Zealand has set a target to reduce greenhouse gas emissions by 11% below 1990 levels by 2030.  While the drivers for emission reduction need to be set at a national level - what can Nelson do?  The following are some initial thoughts for areas of potential focus:

(a)     How can emissions from waste be further reduced?

(b)     What low emission land uses can be developed?

(c)     How can Council participate in the forestry carbon sequestering programme?

(d)     How does Council encourage the uptake of electric vehicles?

(e)     What other opportunities are there to reduce emissions in transport?

(f)      What policies could be developed to promote the design and use of buildings that produce low greenhouse gas emissions?  How can green buildings and roof gardens be promoted in Nelson?

(g)     What does the promotion of an increased uptake of solar electricity generation look like?

5.8      To investigate and support work streams to address these questions and others, Council has recently appointed a Waste Minimisation Officer.  That role will also have a wider focus on emission reduction and will rely on a wider commitment from across the organisation.  The officer will work on the base line for data on emissions and actions for implementation to reduce emissions.   

5.9      It is considered appropriate for Council to address its own emissions, through joining an accredited certification process such as CEMARS.  The programme requires managing and reducing emissions for the operational activities of the Council.  For example, Kapiti Coast District Council committed to reducing emissions by 45% in 2014/15 with an ultimate long term goal of reducing emissions to zero.  Developing an emissions management plan and setting reduction targets would be the first step.    

5.10    Investigation of the international framework Global Protocol for Community Scale Greenhouse Gas Emissions would provide a base set of data to show how Nelson city (rather than just covering Council activities it would cover other sectors) would be tracking improvement over time.  Dunedin, Christchurch and Tauranga Councils have all undertaken this work.  This data collection work needs to be fit for purpose without being exorbitantly expensive and to that end officers are investigating support for the carbon footprint work to be undertaken for a number of councils at the same time.

          Adaptation and Response

5.11    Adaptation and response is an ongoing process and involves decisions about how infrastructure, buildings, biodiversity and communities deal with the effects of climate change.

5.12    The Ministry for the Environment has prepared a number of reports with a focus on climate change and local government including: Climate Change Effects and Impacts Assessment – A Guidance Manual for Local Government in New Zealand and Preparing for Coastal Change – A Summary of Coastal Hazards and Climate Change Guidance for Local Government

5.13    The Ministry’s Preparing for Coastal Change Guidance report sets out a 10 step decision cycle which is centred on five key questions:

(a)     What is happening?

(b)     What matters most?

(c)     What can we do about it?

(d)     How can we implement the strategy?

(e)     How is it working?

The Nelson Plan

5.14    Flooding impacts including climate change scenarios are progressing through the Nelson Plan including initial consultation with property owners.  In relation to coastal hazard risk, officers are at the information gathering stage for coastal change scenarios, i.e. what is happening.  This includes a region-wide assessment of susceptibility to coastal erosion, which is almost complete, and technical work to assess the spatial extent of coastal inundation risk which will commence shortly.  Data collection for sea level rise along the coast is also commencing shortly. 

5.15    The next key phase will be to engage in a comprehensive engagement process with the community to determine what matters most and what we can do about it.  The programme of work for engagement will be separately reported to Council before it commences. Implementation will follow and will include a change to the Nelson Plan.  The amount of work involved in engagement on this is significant and should be de-coupled from the main Nelson Plan work programme.  Consultation will commence in the 2018/19 year and will follow the Ministry for the Environment’s guidance. 

5.16    The draft Nelson Plan will include interim risk management controls so that exposure to risk will be a consideration for activities requiring resource consent. 

5.17    The Ministry for the Environment’s Preparing for Coastal Change Guidance report recommends the following approach to account for sea level rise in resource management and other plans:

(a)     For major new infrastructure, coastal subdivision and greenfield development = avoid the hazard risk and use sea level rise projections for more than 100 years (at least 1.3 metres) as the base;

(b)     For changes in land use and redevelopment of existing areas (intensification) = adapt to hazards by undertaking a risk assessment, using a range of scenarios for sea level rise and using the pathways approach.  The pathways approach involves looking at the options (accommodate, protect, retreat and avoid) and being able to adjust or switch to other pathways whatever sea level rise scenario is experienced;

(c)     For existing coastal development and assets planning = allow for a 1 metre sea level rise (until adaptive pathways planning is undertaken);

(d)     Non-habitable short lived assets with a need to be at the coast = allow for a 0.65 metre sea level rise.

5.18    These scenarios will be discussed with the community either in 2018 as part of the Nelson Plan for flooding or in relation to a separate Plan change/variation process for coastal matters.  While this work is being undertaken, the outcomes of any recommendations to the NZ Government, from the Climate Change Adaptation Technical Working Group, should be known.

The Building Act and Land Information Memoranda (LIM)

5.19    The Building Code sets freeboard requirements and these are currently set using the 2% Annual Exceedance Probability (AEP).  These requirements are placed on new or altered buildings.  A joint guidance note is being prepared with Tasman District Council on floor heights and alternative solutions such as floodable basements to provide a transparent and consistent approach. 

5.20    Any flood information that Council currently holds, that has been peer reviewed, is included on LIMs.  Council is legally required to disclose that information.  

5.21    The Eco-Adviser already provides advice to households in Nelson about how to insulate their homes and keep moisture away.  Potential increases in temperature and sunshine hours all impact on the liveability of homes.  An investigation of how to manage these issues and communicating options to householders and the building community is suggested.   


 

Council Infrastructure

Wakatu Square – ex-Cyclone Fehi on 1 February 2018 (https://www.stuff.co.nz/nelson-mail/news/100356487/king-tide-has-ripple-effect-for-nelson-shoppers)

5.22    Council’s infrastructure has been and will be impacted by the effects of climate change.  The climate events on February 1st, 11th and 20th have resulted in expenditure in excess of $2 million (a mix of infrastructure costs to bring back the level of service and general clean up costs).

5.23    There are parts of the infrastructure networks that are more susceptible than others to the effects of climate change, e.g. the Atawhai rising main which carries wastewater from the Neale Park wastewater pump station to the Nelson North treatment facility.  The main is adjacent to the Nelson Haven estuary and includes portions vulnerable to seawater inundation, storm surge or tsunami.  

5.24    Council’s draft 30 year infrastructure strategy (2018 to 2028) has an objective which identifies increased resilience to natural hazards including those that are exacerbated through climate change effects.  The broad approach for each area of infrastructure, as set out in the strategy, is:

(a)     Increase level of transport renewals with a focus on increasing resilience to natural hazards;

(b)     Investigate a primary clarifier at the water treatment plant to include resilience to droughts (amongst other things);

(c)     Identify risks to the water supply and wastewater networks from significant flooding and carrying out protection works to reduce impacts as well as investing in insurance to assist with recovery;

(d)     Contain more wet weather flows from the wastewater system;

(e)     Increase inspections of the Nelson Haven wastewater pipeline to fix leaks and consider early replacement of the pipeline;

(f)      Focus flood protection works on areas which have a high likelihood of being flooded and/or being seriously affected by flood events using a risk-based approach.

5.25    There are various investigation works planned for years 1 to 4 of the Long Term Plan including:

(a)     Structural inspections of the transport network to inform a future resilience works schedule;

(b)     Investigation to identify and assess risks to the water supply network from significant flooding;

(c)     Increase resources for pipeline inspections (wastewater pipes adjacent to Nelson Haven) and consider early renewal of the pipeline;

(d)     Investigate long term options for managing natural hazard risks as part of the resource consent process for wastewater.

5.26    Professor Iain White, University of Waikato in New Zealand’s Water Systems Particularly Vulnerable to Climate Change article (page 19, Planning Quarterly, March 2018) states: “Given the uncertainty of climate extremes and the lag in upgrading infrastructure, the research emphasised a change from thinking in terms of “failsafe” to “safe to fail”. The former focuses on achieving stability, whereas the latter is more appropriate in a system subject to such uncertainty.  For example, it considers where excess water can be redirected once design parameters are exceeded.  This is essentially moving towards the multi-functional use of space, which moves beyond a development site perspective and is instead a catchment approach to absorbing water.” 

5.27    Thinking about infrastructure being “safe to fail” and to integrate climate change impacts across all infrastructure (including parks and reserves), it is recommended that a comprehensive climate change infrastructure report be prepared in the 2018/19 year in time for input to the activity and asset management plans, in the lead up to the 2021 Long Term Plan process.


 

The Community

5.28    Having met with residents of Monaco and Glenduan, the impact of climate change is immediate for those communities.  The social impacts are ones not just for Nelson.

5.29    In the discussion in section 5.17 above the suggested approach is to undertake an extensive pathways approach with the community to traverse options around accommodating, protecting, retreat and avoidance. It is crucial the costs and impacts of all options are fully traversed with the community.    

           Natural eco-systems

5.30    Eco-systems in the coastal margins and river systems are susceptible to loss and change as a result of climate change impacts, e.g. habitat is lost; plantings washed away.  The New Zealand Coastal Policy Statement requires councils to consider coastal hazard risks and the impact of climate change.

5.31    Nelson Nature is undertaking work this year looking at eco-systems along the coast and considering options for managing retreat of habitat areas for species that require it, e.g. the back beach beetle.

5.32    As many areas in the coastal margins and along rivers are park areas. it is appropriate the Parks and Nelson Nature teams work jointly to establish what the options are for eco-systems in these areas.  This work needs to occur in consultation with the Department of Conservation and Tasman District Council.

6.       Options

6.1      Overall each of the recommended actions above involve, as a minimum, commitment from across the organisation and staff time.  Most actions can be accommodated within existing budgets, e.g. Nelson Plan (although this does not cover the pathways approach), CEMARS and some technical work.  Where there is a need going forward for any additional budget, then separate approval will be sought from Council.  In addition, further reports will be provided to Council on the issue of climate change as Government work programmes progress.  The recommendations focus on the planning work necessary to determine what further work may be required.

6.2      There are two main options: to do nothing or to commence work streams.  The recommendations contained in this report are considered to be the base requirements to get traction on climate change issues.  The recommendations are made on the basis of keeping pace with Government work programmes, ensuring Nelson is responding and using existing budgets wisely.

 

7.       Conclusion

7.1      The report traverses three components of climate change: reducing emissions, adaptation/response to the effects of climate change and limiting pressure on natural eco-systems. 

7.2      A range of recommended actions are contained in section 2.2 of the report.  These actions are considered appropriate to position the Council and community in a place where it can respond to Government requirements, manage impacts on infrastructure, buildings, land uses and eco-systems and have wide community engagement on responses (including; accommodating, protecting, retreat and avoidance) for Nelson.

7.3      The recommendations recognise that responses require analysis, consultation, action and monitoring and take a significant amount of time to effect change.

 

Clare Barton

Group Manager Environmental Management

Attachments

Nil

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

The work proposed will enable Council and the wider community to manage infrastructure, land use and ecosystems by responding to the risks associated with climate change in a manner that accords with the Local Government Act 2002. 

2.   Consistency with Community Outcomes and Council Policy

Council’s proposed Long Term Plan includes commentary around climate change.  This report is consistent with the climate change focus area.

3.   Risk

Climate change imposes a risk not only for Nelson but also the rest of New Zealand.  The recommendations made in this report will enable Council to be ready to respond as required to the work Government is undertaking in relation to climate change.  It also ensures prudent forward planning for the risk to Nelson’s built and natural environment.

4.   Financial impact

There is no direct financial impact from the recommendations in the report at this point in time.  If future work requires additional funding, this will only proceed if the budget has been approved by the Council.  

5.   Degree of significance and level of engagement

The content of this report is of low significance because it does not involve specific changes to level of service or assets, or any impact on rates.  Any work on emission reduction and mitigation will involve consultation and communication with the wider public.   

6.   Inclusion of Māori in the decision making process

At this time no specific consultation, engagement or partnership work has been undertaken with Maori or Iwi.  As part of the proposed pathways work, this will occur.

7.   Delegations

The Council has the responsibility to consider and decide on this matter.  As the issues traverse the environment and infrastructure, it was considered that all of Council should consider the matter.