AGENDA
Ordinary meeting of the
Sports and Recreation Committee
Tuesday 3 April 2018
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Tim Skinner (Chairperson), Her Worship the Mayor Rachel Reese, Ian Barker, Mel Courtney, Kate Fulton, Brian McGurk, Mike Rutledge (Deputy Chairperson) and Stuart Walker
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Sports and Recreation
Committee
3 April 2018
1. Apologies
1.1 An apology has been received from Councillor Rutledge
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M3271
Recommendation
That the Sports and Recreation Committee
Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 20 February 2018, as a true and correct record.
6. Chairperson's Report
7. Status Report - Sports & Recreation Committee – 03 April 2018 12 - 14
Document number R9158
Recommendation
That the Sports and Recreation Committee
Receives the report Status Report - Sports & Recreation Committee - 3 April 2018 (R9158) and its attachment (A1935487).
8. Review of Natureland Funding and Business Plan 2018 15 - 95
Document number R9091
Recommendation
That the Sports and Recreation Committee
Receives the report Review of Natureland Funding and Business Plan 2018 (R9091) and its attachments (A1916657, A1849829/A1862894, and A1925249); and
Recommendation to Council
That the Council
Considers Natureland funding as part of the Long Term Plan 2018-28 deliberations.
Public Excluded Business
Recommendation
That the Sports and Recreation Committee
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 20 February 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
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2 |
Interim options - Tahuna Beach Holiday Park
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Status Report - Sports and Recreation Committee - Public Excluded - 03 April 2018
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
10. Re-admittance of the public
Recommendation
That the Sports and Recreation Committee
Re-admits the public to the meeting.
Note:
· Lunch will be provided.
· Youth Councillors Bek Fell and Hayden Rose will be in attendance at this meeting.
Sports and Recreation Committee Minutes - 20 February 2018
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 20 February 2018, commencing at 9.05am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, I Barker, M Courtney, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Youth Councillors N Rais and U H Cinzah and Governance Advisers (J Brandt and E Stephenson)
Apologies: Councillor Fulton
1. Apologies
Councillor McGurk, seconded by Councillor Courtney moved the following motion:
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That the Sports and Recreation Committee Receives and accepts an apology from Councillor Fulton. The motion was put and lost. |
2. Confirmation of Order of Business
There were no changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 21 November 2017
Document number M3152, agenda pages 6 - 15 refer.
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Resolved SPO/2018/001 That the Sports and Recreation Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 21 November 2017, as a true and correct record. McGurk/Courtney Carried |
6. Chairperson's Report
There was no Chairperson’s report.
7. Status Report - Sports & Recreation Committee - 20 February 2018
Document number R8969, agenda pages 16 - 17 refer.
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Resolved SPO/2018/002 That the Sports and Recreation Committee Receives the report Status Report - Sports & Recreation Committee - 20 February 2018 (R8969) and its attachment (A1664423). Barker/Walker Carried |
Staff undertook to provide an update on the matter of options for the treatment of depreciation within the Nelson Marina Closed Account.
Group Manager Alec Louverdis answered a question on progress regarding a resource consent for the Modellers Pond.
8. Nelson Mountain Biking Economic Study
Document number R9004, agenda pages 18 - 18 refer.
Property and Facilities Asset Planner Paul Harrington answered questions regarding the reasons for referring the matter to Council. It was noted that the timing of the matter for Long Term Plan deliberations was not impacted by this change.
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Resolved SPO/2018/003 That the Sports and Recreation Committee Receives the report Nelson Mountain Biking Economic Study (R9004); and Refers the decision to receive the BERL report ‘Nelson Mountain Biking Economic Study’ to Council. McGurk/Walker Carried |
9. Supply & Demand - Winter Sports Fields
Document number R8837, agenda pages 19 - 45 refer.
Property and Facilities Asset Planner Paul Harrington and Mr Richard Hutchinson of Global Leisure Group answered questions on the desktop study. It was clarified that the report was a building block to inform future Asset Management Plans.
Attendance: Her Worship the Mayor R Reese left the meeting at 9.21a.m. until 9.31a.m.
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Resolved SPO/2018/004 That the Sports and Recreation Committee Receives the report Supply & Demand - Winter Sports Fields (R8837) and its attachment (A1896975). McGurk/Courtney Carried |
10. Exclusion of the Public
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Resolved SPO/2018/005 That the Sports and Recreation Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Walker/Barker Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7 (2)(i) To enable the local authority, to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Status Report - Sports and Recreation Committee - Public Excluded - 20 February 2018
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 10.05a.m. and resumed in public session at 10.12a.m.
11. Re-admittance of the Public
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Resolved SPO/2018/008 That the Sports and Recreation Committee Re-admits the public to the meeting. Rutledge/Walker Carried |
There being no further business the meeting ended at 10.12a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 7: Status Report - Sports & Recreation Committee - 3 April 2018
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Sports and Recreation Committee 3 April 2018 |
REPORT R9158
Status Report - Sports & Recreation Committee - 3 April 2018
1. Recommendation
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That the Sports and Recreation Committee Receives the report Status Report - Sports & Recreation Committee - 3 April 2018 (R9158) and its attachment (A1935487). |
Robyn Byrne
Team Leader Governance
Attachments
Attachment 1: A1935487 Sports and Recreation Committee Status Report ⇩
Item 8: Review of Natureland Funding and Business Plan 2018
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Sports and Recreation Committee 3 April 2018 |
REPORT R9091
Review of Natureland Funding and Business Plan 2018
1. Purpose of Report
1.1 To receive the externally commissioned report ‘Natureland Funding Review 2018’.
2. Recommendation
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That the Sports and Recreation Committee Receives the report Review of Natureland Funding and Business Plan 2018 (R9091) and its attachments (A1916657, A1849829/A1862894, and A1925249). |
Recommendation to Council
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Considers Natureland funding as part of the Long Term Plan 2018-28 deliberations. |
3. Background
3.1 On 21 November 2017, the Sports and Recreation Committee received a report on Natureland’s ten year plan and decided to:
Direct the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of:
- the Natureland Wildlife Trust’s 10 year business plan and business objectives
- the outcomes and benefits sought by Council and the community from Natureland.
3.2 Hammond Robertson was selected to conduct this review following a Request for Proposals from four qualified consultants.
3.3 The key questions posed of the consultant were as follows:
3.3.1 What benefits and outcomes Natureland proposes to deliver through its 10 year plan?
3.3.2 What benefits and outcomes Council has specified for delivery by Natureland?
3.3.3 What benefits and outcomes Council has specified for delivery by other entities, but which Natureland proposes to deliver through its 10 year plan?
3.3.4 What level of operational and capital funding Council should be providing to Natureland over the next 5 years in order to achieve the benefits and outcomes that Council desires?
4. Review Recommendations
4.1 The report ‘Natureland Funding Review’ is attached (attachment 1). Its key recommendations are as follows:
4.1.1 Level of Operational Funding – this is recommended to be confirmed as $248,000.
4.1.2 Review of Natureland Capital Programme – the review does not support the level of funding requested by Natureland Wildlife Trust. It suggests a figure of $50,000 for 2018/19.
4.1.3 The report highlights opportunities for better alignment, in particular with the Brook Waimarama Sanctuary Trust.
4.1.4 The report recommends that Council should develop new key performance indicators for Natureland and suggests that a Memorandum of Understanding be developed.
4.2 Opportunities for potential collaboration with Wellington Zoo are identified.
4.3 Natureland Wildlife Trust’s ten year business plan is also attached for reference (attachment 2 and 3).
4.4 Mr David Hammond, Director at Hammond Robertson Ltd, will attend the meeting to answer questions on his report.
5. Discussion
5.1 When Natureland Wildlife Trust (NWT) took over the running of Natureland, Council was advised that if the business model that had previously been in operation did not change, then the business would produce what it had historically and that it would fail.
5.2 NWT has developed a new business model that focusses more on conservation and education. The Review supports this approach as a sustainable model. It notes that there is a view that traditional ‘zoos’ do not have a ‘social licence’ to operate and that internationally zoos have re-framed themselves as conservation organisations.
5.3 Council commissioned this review to understand if the outcomes that Natureland proposes to deliver are aligned with the outcomes that Council is prepared to grant fund. The Review finds that there is reasonable alignment between the two, although there are opportunities for Council to develop a new set of key performance indicators (kpi’s) to ensure that the Trust continues to deliver the outcomes desired by the Nelson community.
5.4 Council has an opportunity to ensure that the activities at Natureland and at the Brook Sanctuary are consistent and adding value to its own biodiversity programmes (Nelson Nature) and to its Biodiversity Strategy. Council may wish to become more proactive in managing those relationships for better outcomes in the future.
Operational funding
5.5 Council decided to increase funding for Natureland during the 2017/18 Annual Plan deliberations. Natureland had identified Health and Safety improvements that required additional staff resource. The Trust has also committed to paying its trained staff an appropriate wage commensurate with their specialist skills and experience.
5.6 The review confirms that this is an appropriate funding level for the Trust to continue to operate Natureland in the way it has identified in its business plan. If Council were to require different outcomes from Natureland then the Trust would likely not wish to continue operating Natureland, and Council would need to find another operator.
Capital programme
5.7 There is currently no capital grant funding provided for in the draft Long Term Plan 2018-2028. In 2013, Council agreed to capital funding ($200k over 5 years) partly in recognition that the Natureland assets had been neglected and that some work was required to bring them up to an appropriate standard.
5.8 The Trust has demonstrated an ability to access third party funding for capital projects. This should continue into the future and the case for further Council capital grant funding is weaker than previously.
6. Natureland Wildlife Trust feedback
6.1 The feedback from the Trust to the Review is attached (attachment 4). It is recommended that the Trust be invited to submit this as a submission to the Long Term Plan.
7. Next steps
7.1 Council is currently consulting on its Long Term Plan. Any changes to the funding provision for Natureland should be considered within the context of other decisions on funding.
7.2 It is therefore recommended that Council makes any decision on funding level for Natureland during its deliberations on the Long Term Plan 2019-28.
8. Options
8.1 There is no substantive decision to be made at this time.
Chris Ward
Group Manager Community Services
Attachments
Attachment 1: A1916657 - Final Natureland Funding Review Report -Hammond Robertson - 23Mar2018 ⇩
Attachment 2: A1849829 - Natureland Wildlife Trust Business Plan 10 year - 2018-2028 ⇩
Attachment 3: A1862894 - Natureland Wildlife Trust Business Plan 10 year - 2018-2028 - Page 16 - Capex Spend 2018-2028 ⇩
Attachment 4: A1925249 - Natureland Response to Funding Review - 6Mar2018 ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government This decision will provide outcomes for local residents and is not provided for by central government. This is a discretionary activity for Council. |
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2. Consistency with Community Outcomes and Council Policy The recommendations in this report align with the Council Community outcome of: Our communities have access to a range of social, educational and recreational facilities and activities |
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3. Risk There is reputational risk to Council if Natureland were to close or if the current operator decided to withdraw. The recommendation seeks to mitigate that risk by providing information on which to base a future decision. There is financial risk to the Trust if funding is not at their expected level. There is also risk to Council if it is providing funding for outcomes that are being delivered and funded through other mechanisms. |
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4. Financial impact There is no capital funding line for Natureland beyond its existing agreement. Operational funding of $248,000 a year is proposed as part of the draft Long Term Plan. |
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5. Degree of significance and level of engagement This is a matter of medium significance. However, no further engagement is required in regard to the recommendations in this report as the community will be given the option to provide feedback through the Long Term Plan process. |
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6. Inclusion of Māori in the decision making process No consultation with Māori has taken place. |
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7. Delegations The Sports and Recreation Committee has the responsibility for considering Recreation and Leisure Facilities and Services, and has the power to make a recommendation to Council on this matter. |
