AGENDA
Ordinary meeting of the
Sports and Recreation Committee
Tuesday 20 February 2018
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Tim Skinner (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Ian Barker, Mel Courtney, Kate Fulton, Brian McGurk, Mike Rutledge (Deputy Chairperson) and Stuart Walker
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Sports and Recreation
Committee
20 February 2018
1. Apologies
1.1 An apology has been received from Councillor Fulton
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M3152
Recommendation
That the Sports and Recreation Committee
Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 21 November 2017, as a true and correct record.
6. Chairperson's Report
7. Status Report - Sports & Recreation Committee - 20 February 2018 16 - 17
Document number R8969
Recommendation
That the Sports and Recreation Committee
Receives the report Status Report - Sports & Recreation Committee - 20 February 2018 (R8969) and its attachment (A1664423).
8. Nelson Mountain Biking Economic Study 18 - 18
Document number R9004
Recommendation
That the Sports and Recreation Committee
Receives the report Nelson Mountain Biking Economic Study (R9004); and
Refers the decision to receive the BERL report ‘Nelson Mountain Biking Economic Study’ to Council.
9. Supply & Demand - Winter Sports Fields 19 - 45
Document number R8837
Recommendation
That the Sports and Recreation Committee
Receives the report Supply & Demand - Winter Sports Fields (R8837) and its attachment (A1896975).
Public Excluded Business
Recommendation
That the Sports and Recreation Committee
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7 (2)(i) To enable the local authority, to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Status Report - Sports and Recreation Committee - Public Excluded - 20 February 2018
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
11. Re-admittance of the public
Recommendation
That the Sports and Recreation Committee
Re-admits the public to the meeting.
Note:
· This meeting is followed by a Council workshop at 10.30am.
· Youth Councillors Nathanael Rais and Uk Hlei Cinzah will be in attendance at this meeting. (delete as appropriate)
Sports and Recreation Committee Minutes - 21 November 2017
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 21 November 2017, commencing at 9.04am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillor I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors G Noonan and P Matheson, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Manager Communications (P Shattock) Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apologies: Councillor Fulton for lateness
1. Apologies
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Resolved SPO/2017/103 That the Sports and Recreation Committee Receives and accepts the apology from Councillor Fulton for lateness. Courtney/McGurk Carried |
2. Confirmation of Order of Business
Changes were made to the order of items during the meeting.
3. Interests
Councillor Rutledge declared an interest in Natureland Wildlife Trust.
4. Public Forum
Attendance: Her Worship the Mayor R Reese entered the meeting
at 9.06am.
Attendance: Councillor Rutledge left the meeting at 9.06am and took no part in Item 4.1.
Attendance: Councillor Fulton entered the meeting at 9.09am.
4.1
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Meg Rutledge and Alan Hinton - Natureland Wildlife Trust |
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Meg Rutledge, Director, and Alan Hinton, Board Chair, of Natureland Wildlife Trust, spoke about the Trust’s 10 Year Plan and answered questions. A PowerPoint presentation was provided. |
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Attachments 1 A1867843 Natureland Wildlife Trust PowerPoint presentation |
Attendance: Councillor Rutledge returned to the meeting at 9.26am.
4.2
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Mark Sheehan - Tasman United Football Club |
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Mark Sheehan, from Tasman United Football Club, spoke about the National Premier League Football teams representing the region. He provided an update to the Committee on where Tasman United came from, what they were up to and the benefits to the community that support from the Council brought and answered questions. A PowerPoint presentation was provided. |
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Attachments 1 A1868242 - Tasman United PowerPoint presentation |
4.3 Les Edwards - Tasman Rugby Union and Dave McLeod - Project Architecture
Les Edwards, of Tasman Rugby Union, and Dave McLeod, Project Architecture, spoke about proposed corporate boxes at Trafalgar Park. A PowerPoint presentation was provided.
It was noted that a decision was required as soon as possible and the meeting agreed to request that an officer report on the proposal be provided to the December Council meeting, rather than the Sports and Recreation Committee, which was not meeting again until February 2018, due to urgency.
The meeting was adjourned at 10.05am and reconvened at 10.10am.
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Tasman Rugby Union Port Stand alteration proposal |
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Resolved SPO/2017/104 That the Sports and Recreation Committee Requests that a report be prepared in relation to the Tasman Rugby Union proposal to alter the Port Stand Trafalgar Park; and Refers the matter to Council for a decision in December due to urgency.
McGurk/Her Worship the Mayor Carried |
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Attachments 1 A1867237 - Tasman Rugby Union PowerPoint presentation |
The meeting was adjourned at 10.15am and reconvened at 10.41am. Her Worship the Mayor R Reese was not present.
5. Confirmation of Minutes
5.1 5 October 2017
Document number M2988, agenda pages 9 - 15 refer.
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Resolved SPO/2017/105 That the Sports and Recreation Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 5 October 2017, as a true and correct record. McGurk/Walker Carried |
6. Status Report - Sports and Recreation Committee - 21 November 2017
Document number R8705, agenda pages 16 - 18 refer.
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Resolved SPO/2017/106 That the Sports and Recreation Committee Receives the Status Report Sports and Recreation Committee 21 November 2017 (R8705) and its attachment (A1664423).
McGurk/Courtney Carried |
Attendance: Her Worship the Mayor R Reese returned to the meeting at 10.47am.
7.
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Chairperson's Report |
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The Chairperson provided a verbal report, he said that he had attended the Riverside pool’s 90th anniversary and thanked Facility Manager, Dave McKenzie, for organising the celebration, which had displayed flags and a board at side of pool showing the history of the 90 year old building. It was also noted that the floor had been strengthened. The Chair reflected that this was a well utilised pool in a great old building, which had stood the test of time and fitted in well. |
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Resolved SPO/2017/107 That the Sports and Recreation Committee Receives the Chairperson’s verbal report. Courtney/McGurk Carried |
Agenda Item 12 – Nelson Marina Strategy was accorded precedence at this time.
8 . Nelson Marina Strategy - Adoption of Strategy
Document number R8081, agenda pages 107 - 167 refer.
Property Parks and Facilities Asset Manager, Andrew Petherham, spoke to the report, provided background to the process and answered questions. Roger Gibbons was invited to the table and provided background information regarding the formation of the advisory group, and answered questions. Mr Petherham noted a change (underlined) from the previous report on page 163 of the agenda regarding the increase of berth provision for visitors to 25%, as no longer relevant and that the strategy contained a few typographical errors, which would be corrected.
A question was asked regarding the difference in paragraph 5.2 of the officer report and section 3.2 of the SLR report.
The meeting was adjourned at 11.02am, for a point of clarification, and reconvened at 11.03am.
It was confirmed that the SLR version was correct and paragraph 5.2 of the officer’s report should be disregarded. Two images showing potential Marina layouts were tabled.
Attendance: Councillor Barker left the meeting at 11.27am until 11.28am.
Attendance: Councillor Matheson left the meeting at 11.27am until 11.29am.
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Resolved SPO/2017/108 That the Sports and Recreation Committee Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and its attachments A1860198 and A1860754. Her Worship the Mayor/Walker Carried |
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Following further discussion, it was agreed that in order to ensure confidence that the strategy was self-funding, it was important to know the real value of the asset, which should be the depreciated replacement cost valuation, and an additional motion requesting a report on this issue was proposed. |
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Resolved SPO/2017/109 That the Sports and Recreation Committee Requests a report from the Chief Executive Officer detailing options for the treatment of depreciation within the Marina Closed Account. Rutledge/Courtney Carried |
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Attachments 1 A1870853 - tabled documents - Draft Marina images |
The words ‘with minor amendments’ were added to the motion, to allow for any minor edits required prior to the adoption of the strategy by Council.
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Recommendation to Council SPO/2017/110 That the Council Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198, with minor amendments. Walker/Barker Carried |
9. Nelson City Council Easement - Bishopdale Reserve
Document number R8363, agenda pages 94 - 98 refer.
Team Leader Property, Peter Hunter and Acting Group Manager Infrastructure, Shane Davies answered questions.
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Resolved SPO/2017/111 That the Sports and Recreation Committee Receives the report Nelson City Council Easement - Bishopdale Reserve (R8363); and its attachment (A1832806).
Rutledge/Her Worship the Mayor Carried |
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Recommendation to Council SPO/2017/112 That the Council Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and
Rutledge/Her Worship the Mayor Carried |
10. Natureland Wildlife Trust 10 year plan and request for funding
Document number R8722, agenda pages 19 - 93 refer.
Attendance: Councillor Rutledge left the meeting at 12.18pm and took no part in this item.
Group Manager Community Services, Chris Ward spoke to the report and answered questions.
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Resolved SPO/2017/113 That the Sports and Recreation Committee Receives the report Natureland Wildlife Trust 10 year plan and request for funding (R8722) and its attachments (A1863878, A1849829, A1862894 and A1864951); and Directs the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of: - the Natureland Wildlife Trust’s 10 year business plan and business objectives - the outcomes and benefits sought by Council and the community from Natureland.
Her Worship the Mayor/McGurk Carried |
The meeting was adjourned at 12.45pm, and reconvened at 1.19pm, Her Worship the Mayor R Reese and Councillor Fulton were not present.
11. Capital Expenditure Programme - Requests for Change
Document number R8189, agenda pages 99 - 101 refer.
Acting Group Manager Infrastructure, Shane Davies, spoke to the report and answered questions.
Attendance: Councillor Fulton returned to the meeting at 1.22pm.
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Resolved SPO/2017/114 That the Sports and Recreation Committee Receives the report Capital Expenditure Programme - Requests for Change (R8189). Barker/Fulton Carried |
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Recommendation to Council SPO/2017/115 That the Council Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28. Barker/Fulton Carried |
12. Saxton Field Footpath Easement - Radio NZ
Document number R8370, agenda pages 102 - 106 refer.
Senior Property Officer, Susan Mathieson, spoke to the report, noting a correction to the recommendation that legal costs were being met by the project budget, and not by Nelson City Council, as stated in the agenda.
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Resolved SPO/2017/116 That the Sports and Recreation Committee Receives the report Saxton Field Footpath Easement - Radio NZ (R8370) and its attachment (A1837467) McGurk/Courtney Carried |
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Recommendation to Council SPO/2017/117 That the Council Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by the project budget; and Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.
McGurk/Courtney Carried |
13. Exclusion of the Public
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Resolved SPO/2017/118 That the Sports and Recreation Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: McGurk/Courtney Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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2 |
Status Report - Sports and Recreation Committee- Public Excluded - 21 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Saxton Field Land Purchase
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.42pm and resumed in public session at 2.01pm.
14. Re-admittance of the Public
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Resolved SPO/2017/123 That the Sports and Recreation Committee Re-admits the public to the meeting.
Rutledge/Courtney Carried |
There being no further business the meeting ended at 2.01pm.
Confirmed as a correct record of proceedings:
Chairperson Date
Item 7: Status Report - Sports & Recreation Committee - 20 February 2018
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Sports and Recreation Committee 20 February 2018 |
REPORT R8969
Status Report - Sports & Recreation Committee - 20 February 2018
1. Recommendation
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That the Sports and Recreation Committee Receives the report Status Report - Sports & Recreation Committee - 20 February 2018 (R8969) and its attachment (A1664423). |
Robyn Byrne
Team Leader Governance
Attachments
Attachment 1: A1664423 Status Report - Sports and Recreation Committee ⇩
Item 8: Nelson Mountain Biking Economic Study
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Sports and Recreation Committee 20 February 2018 |
REPORT R9004
Nelson Mountain Biking Economic Study
1. Purpose of Report
1.1 To pass the delegation back to Council to receive the report Nelson Mountain Biking Economic Study.
2. Recommendation
3. Background
3.1 Council has engaged consultants BERL to undertake a study into the economic benefits generated for Nelson from mountain biking activity. This report is now being finalised and would normally be presented to the Sport and Recreation Committee.
3.2 Due to unforeseen circumstances, the consultants are not available to attend any of the forthcoming meetings of the Sport and Recreation Committee, and so it is recommended that the delegation is passed back to Council to consider this report and to hear from the consultants. They are available to attend the Council meeting on 20 March 2018.
Paul Harrington
Property, Parks and Facilities Asset Planner
Attachments
Item 9: Supply & Demand - Winter Sports Fields
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Sports and Recreation Committee 20 February 2018 |
REPORT R8837
Supply & Demand - Winter Sports Fields
1. Purpose of Report
1.1 To receive the report Supply & Demand – Winter Sports Fields.
2. Recommendation
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That the Sports and Recreation Committee Receives the report Supply & Demand - Winter Sports Fields (R8837) and its attachment (A1896975). |
3. Discussion
3.1 Access to and use of sport fields in the Nelson district is the subject of ongoing discussions and to assist in the development of the Long Term Plan 2018-28 an assessment of sports fields in the Nelson district was undertaken in 2017. This report is to present the report ‘Supply & Demand – Winter Sports Fields’ and its findings.
3.2 The report focused on community use of winter sport fields for three major users; football, rugby and league, and considered the uses including regular competition, training, skills development programmes, representative, social or college teams as well as other activities such as one-off events.
3.3 The report assessed data provided by the three codes and both councils. It assessed two areas; artificial turf in comparison to other surfaces over a 20 year period (including cost of construction, maintenance, replacement and renewals, potential utilisation levels, and other requirements such as lighting and seating) as well as current and projected future demand for sports fields.
3.4 The Sport Field Supply and Demand Model developed in 2007 by Sport New Zealand and Auckland City Council was used. It measures team numbers as a base for determining demand and playing capacity of individual fields to calculate supply. As codes in the region play sport over both the Nelson and Tasman district, the availability and use of fields in both areas was made part of the review.
3.5 The report considered artificial turf from a community sport use perspective and concludes that it is difficult to justify an investment in artificial turf in Nelson particularly given overall surplus capacity. However it does recommend some adjustment to field allocation, improving drainage at some fields and consideration of lighting. If Council wished to support high performance sport through provision of an artificial turf that should be considered separately to the findings of this report.
3.6 Once received by the Committee the report will be shared with interested stakeholders, including the sports codes that contributed data and Tasman District Council, and feedback on the conclusions sought.
3.7 The consultants who prepared the report will be present at the Committee to present the findings and answer any questions.
4. Conclusion
Officers recommend the report ‘Supply & Demand – Winter Sports Fields’ is received.
Paul Harrington
Property, Parks and Facilities Asset Planner
Attachments
Attachment 1: A1896975 - Supply & Demand - Winter Sports Fields ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government The report ‘Supply & Demand - Winter Sports Fields’ has been commissioned to ensure Council has information to inform the provision of cost-effective local public services. |
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2. Consistency with Community Outcomes and Council Policy The recommendations in this report support the following community outcomes: Our communities have access to a range of social, educational and recreational facilities and activities. |
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3. Risk Receipt of the report ‘Supply & Demand - Winter Sports Fields’ is unlikely to result in any risk for the Council. |
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4. Financial impact Receiving the report does not create any financial impact but further investigation of areas recommended for improvement could lead to a request for funding to be allocated. |
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5. Degree of significance and level of engagement Receipt of the report ‘Supply & Demand - Winter Sports Fields’ is considered to be of low significance overall although some stakeholders have a greater level of interest. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted in preparation of this report. |
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7. Delegations The Sport and Recreation Committee has the delegation for considering matters to do with sport fields. |
