AGENDA
Ordinary meeting of the
Nelson City Council
Thursday 14 December 2017
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland, Councillor Ian Barker, Mel Courtney, Bill Dahlberg, Kate Fulton, Matt Lawrey, Paul Matheson, Brian McGurk, Gaile Noonan, Mike Rutledge, Tim Skinner and Stuart Walker
Nelson City Council
14 December 2017
Opening Prayer
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M3092
Recommendation
That the Council
Confirms the minutes of the meeting of Council, held on 9 November 2017, as a true and correct record.
Confirms the minutes of the meeting of the Council, held on 7 December 2017, as a true and correct record.
6. Status Report - Council - 14 December 2017 42 - 50
Document number R8783
Recommendation
That the Council
Receives the Status Report Council 14 December 2017 (R8783) and its attachment (A1168168).
Document number R8107
Recommendation
That the Council
Receives the Mayor's Report (R8107).
8. Approval of the Revenue and Financing Policy 53 - 81
Document number R8763
Recommendation
That the Council
Receives the report Approval of the Revenue and Financing Policy (R8763) and its attachment (A1849376); and
Approves the Revenue and Financing Policy for concurrent consultation through the Long Term Plan 2018-28 consultation process.
9. Policy on the Remission and Postponement of Rates for Maori Freehold Land 82 - 88
Document number R8765
Recommendation
That the Council
Receives the report Policy on the Remission and Postponement of Rates for Maori Freehold Land (R8765) and its attachments (A1866276 and A1827012); and
Approves the draft Policy on the Remission and Postponement of Rates for Maori Freehold Land for concurrent consultation through the Long Term Plan process.
10. Assumptions for the Long Term Plan 2018-28 89 - 100
Document number R7453
Recommendation
That the Council
Receives the report Assumptions for the Long Term Plan 2018-28 (R7453) and its attachment (A1725210); and
Approves the significant forecasting assumptions in A1725210 for use in the 2018-28 Long Term Plan.
11. Civic House Accommodation 101 - 136
Document number R8730
Recommendation
That the Council
Receives the report Civic House Accommodation (R8730) and its attachments (A1811490, A1869434, A8169430, A1872484, A1868366, A1869620); and
Approves the high level implementation plan for Civic House Floor one outlined in Attachment 2 (A1869434); and
Approves the use of Civic House Level 6 for Council staff on a permanent basis; and
Agrees to put future funding into the Long Term Plan 2018-28 for subsequent floor upgrades outlined in the Attachments 4 and 5 (A1869430 and A1872484) and supports the potential sequence of upgrades and costs; and
Commits to further investigate the option outlined in Attachment 6 (A1868366) of moving the Council Chamber to the ground floor taking into consideration the activation on Trafalgar Street; and
Approves reviewing the potential to offset the costs of the upgrades with consolidation of property assets.
12. Trafalgar Park Corporate Boxes 137 - 148
Document number R8761
Recommendation
That the Council
Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and
Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive and the Chair of Sports and Recreation Committee including that:
1. Design, consent and construction be at no cost to the Council; and
2. The construction process be managed and undertaken by the Tasman Rugby Union; and
3. The Project Manager be approved by the Council; and
4. The construction contractor be approved by the Council; and
5. The corporate boxes be owned, insured and maintained by the Council; and
6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and
7. The hirer may retain revenue earned from the use of the corporate boxes.
13. Nelson Marina Strategy - Adoption of Strategy 149 - 212
Document number R8788
Recommendation
That the Council
Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 (A1860198), with minor amendments.
14. Administrative Matters Report 213 - 233
Document number R8103
Recommendation
That the Council
Receives the report Administrative Matters Report (R8103) and its attachments (A1722167, A1743623, A1876003, A1645289 and A1819249); and
Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1819249); and
Updates the Delegations Register to reflect that all powers relating to the Brook Waimarama Sanctuary Trust applications for further funding from the provision set aside in the Annual Plan 2017/18 are referred to Council; and
Updates the Delegations Register to reflect that the Trafalgar Centre is the responsibility of the Sports and Recreation Committee.
15. Commercial Subcommittee - 16 November 2017 234 - 238
Document number M3136
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 16 November 2017.
16. Joint Committee - 7 November 2017 239 - 248
Document number M3088
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Joint Committee, held on 7 November 2017.
17. Hearings Panel - Other - 9 November 2017 249 - 251
Document number M3105
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 9 November 2017.
18. Civil Defence Emergency Management Group - 14 November 2017 252 - 255
Document number M3115
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 14 November 2017.
19. Joint Shareholders Committee - 14 November 2017 256 - 260
Document number M3117
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 14 November 2017.
20. Audit, Risk and Finance Subcommittee - 14 November 2017 261 - 268
Document number M3123
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 14 November 2017.
20.1 Health and Safety: Quarterly Report
Recommendation to Council
That the Council
Notes the report Health and Safety: Quarterly Report (R7022) and its attachment (A1845583); and
Acknowledges the assessment of critical health and safety risks contained in the attachment (A1845583).
20.2 Tax Risk Management Strategy
Recommendation to Council
That the Council
Adopts the Tax Risk Management Strategy (A1847439).
21. Works and Infrastructure Committee - 16 November 2017 269 - 275
Document number M3128
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 16 November 2017.
21.1 Capital Expenditure Programme - Requests for Change
Recommendation to Council
That the Council
Approves with respect to project 2968 Orphanage Stream/Sunningdale Drive flood protection, that $84,159 from 2018-19 budget be transferred to the 2017-18 budget; and
Approves with respect to project 1187 Neale Park sewer pump station upgrade, that construction work be re-phased over two years and $1,116,729 from 2017-18 budget be transferred to the 2018-19 budget; and
Approves with respect to project 2624 Nile Street East Stormwater and flood protection, that construction work be re-phased to 2018-19 and $772,904 from 2017-18 budget be transferred to the 2018-19 budget.
21.2 Waste Assessment and Joint Waste Management and Minimisation Plan
Recommendation to Council
That the Council
Approves the formation of a Joint Nelson City Council/Tasman District Council Working Party to advise both Councils on the review of the Nelson Tasman Joint Waste Management and Minimisation Plan 2012, subject to a reciprocal agreement by Tasman District Council; and
Approves the Draft Terms of Reference as amended to reflect the removal of the words ‘co-opt and change of quorum to five, including two councillors from each council (A1831374); and
Appoints Councillors Walker, Barker and Lawrey as Nelson City Council members of the Joint Council Waste Working Party; and
Notes that the Joint Council Waste Working Party will report back to this Council’s Works and Infrastructure Committee to ensure that the Joint Waste Management and Minimisation Plan can be adopted by April 2018.
22. Sports and Recreation Committee - 21 November 2017 276 - 286
Document number M3152
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 21 November 2017.
22.1 Nelson City Council Easement - Bishopdale Reserve
Recommendation to Council
That the Council
Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and
Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and
22.2 Capital Expenditure Programme - Requests for Change
Recommendation to Council
That the Council
Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28.
22.3 Saxton Field Footpath Easement - Radio NZ
Recommendation to Council
That the Council
Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by the project budget; and
Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.
22.4 Nelson Marina Strategy - Adoption of Strategy
Recommendation to Council
A separate report regarding this recommendation is Item 13 on this Agenda.
23. Planning and Regulatory Committee - 23 November 2017 287 - 295
Document number M3148
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 23 November 2017.
23.1 Compliance Strategy
Recommendation to Council
That the Council
Approves the Compliance Strategy 2017 to guide staff and contractors in the exercise of enforcement obligations on behalf of the Council.
23.2 Nelson Plan Resourcing
Recommendation to Council
That the Council
Allocates an additional unbudgeted $600,000 for the development of the Nelson Plan in the 2017/2018 financial year; and
Notes that some increases in the 2017/2018 financial year will be offset by reducing budget projections for 2018/2019 by $300,000 and savings in consultant costs by employing an additional staff member and as recruitment of vacancies is achieved.
24. Community Services Committee - 28 November 2017 296 - 304
Document number M3168
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 28 November 2017.
24.1 Nelson Festivals Trust Deed
Recommendation to Council
That the Council
Approves the draft Nelson Festivals Trust Deed (A1867010), with the following amendment:
· no casting vote.
That the Council
Approves the draft Nelson Festivals Trust Deed (A1867010), with the following amendment:
· two of the trustees to be appointed by the Council, on an ongoing basis.
24.2 Community Investment Fund - Priorities and Review
Recommendation to Council
That the Council
Approves that the Community Assistance Policy be renamed the Community Investment Policy; and
Approves the amended Community Investment Policy (A1854528); and
Approves the amended Terms of Reference for the Community Investment Funding Panel (A1854597); and
Re-appoints the current Community Investment Funding panel community representatives (Graeme Thomas, Katy Steele, Rachel Saunders, Susan Hawthorne) for the 2018/19 funding allocations; and
Notes that all four community representative roles will be re-advertised prior to 2019/20 funding allocations; and
Approves the Community Investment Fund priorities (A1833653) for funding allocations to be made from the fund in 2018/19.
24.3 Establishment of Nelson Whakatu Menzshed
Recommendation to Council
That the Council
Approves the granting of a Community Lease for Nelson Whakatu Menzshed at 236 Haven Road as outlined in red on Attachment one (A1860796) of report R8694 for a period of one year at an annual rent of $532 + GST; and
Approves the completion of necessary electrical works (funded from the $10,000 set aside for development of a Menzshed in the 2017/18 Annual Plan) to the building prior to commencement of a lease; and
Approves the release of residual funding from the $10,000 set aside in the 2017/18 Annual Plan to the amalgamated Menzshed group to assist with further establishment costs.
25. Hearings Panel - Other - 29 November 2017 305 - 307
Document number M3175
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 29 November 2017.
26. Governance Committee - 30 November 2017 308 - 315
Document number M3179
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 30 November 2017.
26.1 Statement of Expectation 2018/19 - Bishop Suter Trust
Recommendation to Council
That the Council
Confirms the general matters to be included in the Bishop Suter Trust Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and
Confirms the specific matters to be included in the Bishop Suter Trust Statement of Expectation letter as:
• Development of a five year strategic plan, that;
- Articulates a clear vision for the Suter; and
- Identifies issues, opportunities and costs associated with delivering on that vision, including:
o Opportunities to increase third party funding
o Ensuring the staff have the right skills and capacity
o Demonstrates Commitment to the principals of good asset management
o Optimising the Governance Group’s skillset and blend; and
• Development of a Governance succession plan;
• Cybersecurity; and
• Sustainability; and
• Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards.
26.2 Statement of Expectation 2018/19 - Nelson Regional Development Agency
Recommendation to Council
That the Council
Confirms the general matters to be included in the Nelson Regional Development Agency Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and
Confirms the specific matters to be included in the Statements of Expectation letters as:
· Cybersecurity; and
· Sustainability; and
· Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards.
· Revised performance measures.
26.3 Draft Rates Remissions Policy
Recommendation to Council
That the Council
Approves changes to the Rates Remission Policy for concurrent consultation during the submission process for the Consultation Document to the Long Term Plan 2018-28.
27. Regional Transport Committee - 27 November 2017 316 - 320
Document number M3166
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Regional Transport Committee, held on 27 November 2017.
Public Excluded Business
Recommendation
That the Council
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Council Meeting - Public Excluded Minutes - 9 November 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
2 |
Nelson Festivals Trust Chair Appointment
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
|
3 |
Status Report - Council - Public Excluded - 14 December 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
4 |
Nelmac Statement of Expectation 2018/19
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
5 |
Tahuna Beach Camp lease
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
6 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 16 November 2017 These minutes contain recommendations to Council regarding: · Millers Acre Lease Renewals
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
|
|
7 |
Joint Committee Meeting - Public Excluded Minutes - 7 November 2017 These minutes contain no recommendations to Council |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
8 |
Civil Defence Emergency Management Group Meeting - Public Excluded Minutes - 14 November 2017 These minutes contain no recommendation to Council |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
|
|
9 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 14 November 2017
These minutes contain no recommendation to Council |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
|
10 |
Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 14 November 2017 These minutes contain no recommendation to Council |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
|
|
11 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 16 November 2017 These minutes contain recommendations to Council regarding: · Parkers Road Pump Station Land Exchange |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
12 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 November 2017 These minutes contain recommendations to Council regarding: · Saxton Field Land Purchase |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
13 |
Planning and Regulatory Committee Meeting - Public Excluded Minutes - 23 November 2017 These minutes contain no recommendation to Council |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
14 |
Community Services Committee Meeting - Public Excluded Minutes - 28 November 2017 These minutes contain recommendations to Council regarding: · Gifting of Civic Trust Sculpture |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
|
29. Re-admittance of the public
Recommendation
That the Council
Re-admits the public to the meeting.
Note:
· This meeting is expected to continue beyond lunchtime.
· Lunch will be provided.
Nelson City Council Minutes - 9 November 2017
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 9 November 2017, commencing at 9.04am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apologies: Councillors Lawrey and Rutledge for lateness and Councillor Walker for early departure
Opening Prayer
Councillor Ian Skinner gave the opening prayer.
1. Apologies
|
Resolved CL/2017/CL/2017/492 That the Council Receives and accepts the apologies from Councillor Rutledge and Councillor Lawrey for lateness and from Councillor Walker for early departure. Her Worship the Mayor/Matheson Carried |
2. Confirmation of Order of Business
Her Worship the Mayor explained that the LGNZ Roadshow might be delayed due to lateness, and that the order of business might change accordingly.
Attendance: Councillor Lawrey entered the meeting at 9.09am.
3. Interests
Councillor Dahlberg subsequently declared an interest in Item 3.2 - of the Public Excluded Agenda - Trafalgar Centre Basketball Equipment.
4. Public Forum
4.1 Alison Horne - Friends of the Maitai
Alison Horne, representing Friends of the Maitai, spoke about the need for an 0800 environmental hotline, treatment of wastewater at MTB hub, outcome of French tourists dumping diesel and a request for urgency on the phase out of plastic parking tickets, and answered questions, noting that the group:
· was supportive of Council’s work in the environment, in particular, project Maitai/Mahitahi
· thanked Council for the creation of the 0800 pollution reporting hotline, requesting that this be widely promoted and easily accessible
· suggested a gravel wash area, utilising reeds and other plants, could be used for the main Mountain bike hub instead of the proposed sediment trap
· in relation to the disposal of diesel into the stormwater system by tourists, requested Council include instructions for the correct disposal of detergents/diesel etc, including a reminder that NZ systems are different to those overseas, along with the freedom camping bylaw signage, also requested more schoolchildren’s art around drains, showing the connection between drains and waterways
· requested urgency for the upgrade of parking meters to a paperless system, as there was a significant problem with the current plastic parking tickets, which blew about into the sea and rivers, acknowledging that Council was planning to upgrade the system, but that in the interim, suggested that Council implements a change from non-recyclable to biodegradable plastic
· requested that in the future, Council includes consideration of environmental factors as part of its procurement policy.
5. Confirmation of Minutes
21 September 2017
Document number M2930, agenda pages 19 - 57 refer.
|
Resolved CL/2017/493 That the Council Confirms the minutes of the meeting of the Council, held on 21 September 2017, as a true and correct record. McGurk/Fulton Carried |
5.1 18 October 2017
Document number M3019, agenda pages 58 - 66 refer.
|
Resolved CL/2017/494 That the Council Confirms the minutes of the meeting of the Council, held on 18 October 2017, as a true and correct record. Courtney/McGurk Carried |
5.2 31 October 2017
Document number M3068, agenda pages 67 - 69 refer.
|
Resolved CL/2017/495 That the Council Confirms the minutes of the meeting of the Council, held on 31 October 2017, as a true and correct record. Barker/Walker Carried |
6. Status Report - Council - 9 November 2017
Document number R8644, agenda pages 70 - 80 refer.
|
Resolved CL/2017/496 That the Council Receives the Status Report Council 9 November 2017 (R8644) and its attachment (A1168168).
Her Worship the Mayor/Noonan Carried |
7. LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council
Document number R8667, agenda pages 117 - 133 refer.
|
Resolved CL/2017/497 That the Council Receives the report LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council (R8667) and its attachment (A1850901); and Requests officers to register Council’s interest in participation in the programme in 2018.
Noonan/Barker Carried |
8. Cricket - Target Shooting Facility - Progress Update
Document number R8479, agenda pages 94 - 98 refer.
Property Parks and Facilities Asset Manager, Andrew Petheram and Manager Capital Projects, Shane Davies noted that there were no changes to the report and answered questions.
|
Resolved CL/2017/498 That the Council Receives the report Cricket - Target Shooting Facility - Progress Update (R8479); and Approves the reallocation of $70,000 from the construction of the veranda/paths scheduled for completion in 2017/18, which was allocated in the 2016/17 Annual Plan, to the construction of a car park area adjacent to the cricket and target shooting facility.
Noonan/McGurk Carried |
9. Events Strategy: Approval of Draft for Community Engagement
Document number R8506, agenda pages 99 - 116 refer.
Nelson Regional Development Agency Chief Executive, Mark Rawson, and Senior Strategic Adviser, Nicky McDonald, answered questions. Ms McDonald noted a correction to the third recommendation, which should be $35,000, not $75,000.
Discussion followed, where concerns were identified relating to regional identity, community wellbeing and alignment with current policies and Council’s vision. Ms McDonald confirmed that officers would welcome working with councillors on these issues and this resulted in an additional fourth recommendation, delegating Councillors Fulton and Rutledge to work with officers on these issues.
|
Resolved CL/2017/499 That the Council Receives the report Events Strategy: Approval of Draft for Community Engagement (R8506) and its attachment (A1853698); and Approves the draft Events Strategy for community engagement as outlined in R8506; and Approves $35,000 to be added to the Events Fund for the 2017/18 year to fund community events; and Delegates Councillors Fulton and Rutledge to work with officers to amend the draft Strategy and the timeline for consultation, as necessary, for further consideration in the following areas: · community wellbeing outcomes · existing Council policies · use of Council facilities and integration with the Regional Identity and · Clarity on peak and off peak · Return on investment for economic events. Her Worship the Mayor/Dahlberg Carried |
Local Government New Zealand (LGNZ) Roadshow
The meeting was adjourned at 10.17am for an LGNZ Roadshow, during which time Cr Walker left the meeting, and reconvened after lunch at 12.52pm. Cr Rutledge was present.
10. Mayor's Report
Document number R8106, agenda pages 81 - 93 refer.
Group Manager Strategy and Environment, Clare Barton, updated the Council on work in the Freshwater space, and answered questions.
Attendance: Councillors Lawrey and Noonan left the meeting at 1.26pm.
Attendance: Councillor Matheson left the meeting at 1.30pm.
|
Resolved CL/2017/500 That the Council Receives the Mayor's Report (R8106) and its attachments (A1851670 and A1858820); and Amends the Nelson City Council Delegations Register to add the Residents Survey to the Governance Committee areas of responsibility, as outlined in Attachment 1 (A1851670).
Her Worship the Mayor/Dahlberg Carried |
REPORTS FROM COMMITTEES
11. Nelson Regional Sewerage Business Unit Meeting - 30 June 2017
Document number R8559, agenda pages 134 - 136 refer.
|
Resolved CL/2017/501 That the Council Receives the minutes of the Nelson Regional Sewerage Business Unit Meeting - 30 June 2017 (A1793164).
Skinner/Her Worship the Mayor Carried |
5. Saxton Field Committee Meeting - 16 October 2017
Document number R8686, agenda pages 137 - 140 refer.
|
Resolved CL/2017/502 That the Council Receives the minutes of the Saxton Field Committee Meeting - 16 October 2017 (A1857595).
Skinner/Rutledge Carried |
6. Audit, Risk and Finance Subcommittee - 28 September 2017
Document number M2963, agenda pages 141 - 147 refer.
|
Resolved CL/2017/503 That the Council Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 28 September 2017.
Barker/Her Worship the Mayor Carried |
Attendance: Councillor Lawrey returned to the meeting at 1.30pm.
6.1 Health and Safety Strategic Plan 2017 - 2023
|
Resolved CL/2017/504 That the Council Approves the Health and Safety Strategic Plan 2017 - 2023 (A1398549).
Barker/Her Worship the Mayor Carried |
6.2 Revised Internal Audit Annual Plan to June 2018
|
Resolved CL/2017/505 That the Council Approves the Internal Audit – Annual Audit Plan to 30 June 2018 (A1800209).
Barker/Her Worship the Mayor Carried |
7. Sports and Recreation Committee - 5 October 2017
Document number M2988, agenda pages 148 - 155 refer.
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Resolved CL/2017/506 That the Council Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 5 October 2017.
Skinner/Rutledge Carried |
7.1 Draft Parks and Reserves Asset Management Plan 2018-28
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Resolved CL/2017/507 That the Council Approves the Draft Parks and Reserves Asset Management Plan 2018-28 (A1751541) as the version to inform the Long Term Plan 2018-28, acknowledging that the following sub activities have not been finalised: · 3642 Natureland; · 4069 Saxton Field Capital Works; · 3590 Sportsparks. Skinner/Rutledge Carried |
8. Commercial Subcommittee - 28 September 2017
Document number M2966, agenda pages 156 - 158 refer.
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Resolved CL/2017/508 That the Council Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 28 September 2017. Courtney/Barker Carried |
9. Planning and Regulatory Committee - 3 October 2017
Document number M2976, agenda pages 159 - 168 refer.
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Resolved CL/2017/509 That the Council Receives the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 3 October 2017. McGurk/Her Worship the Mayor Carried |
9.1 Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016
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Recommendation to Council CL/2017/510 That the Council Approves the amended Dangerous and Insanitary Buildings Policy, to remove the specific references to earthquake prone buildings, noting that a full review of the policy will take place in 2018.
McGurk/Her Worship the Mayor |
Attendance: Councillors Matheson and Noonan returned to the meeting at 1.34pm.
16.2 Draft Environment Activity Management Plan 2018-28
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Resolved CL/2017/511 That the Council Approves the Draft Environment Activity Management Plan 2018-2028 (A1787292) as the version to inform the Long Term Plan (LTP) 2018-2028 noting the decisions regarding resourcing will be subject to the LTP process; and Agrees in principle to an increased level of service, noting that it is to meet community expectations and demand, and statutory requirements. McGurk/Her Worship the Mayor Carried |
10. Community Services Committee - 19 October 2017
Document number M3022, agenda pages 169 - 178 refer.
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Resolved CL/2017/512 That the Council Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 19 October 2017. Noonan/Courtney Carried |
10.1 Draft Arts Activity Management Plan 2018-28
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Resolved CL/2017/513 That the Council Approves the Draft Arts Activity Management Plan 2018-28 (A1766400) as the version to inform the Long Term Plan 2018-2028.
Noonan/Courtney Carried |
10.2 Nelson Arts Festival Governance
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Resolved CL/2017/514 That the Council Establishes a Charitable Trust, registered as the Nelson Festivals Trust, to provide governance and operations of the Nelson Arts Festival as an independent governing body; and Implements the transition timeframe and actions outlined in this report (R7929), with transfer of operations to occur in time for the Trust to shadow the 2018 Nelson Arts Festival and to operate the Festival from 2019; and Directs an interview panel comprising of the Chair Community Services, Deputy Chair Community Services and Her Worship the Mayor, to commence recruitment for a Chair of the Trust and recommend a preferred candidate to Council for approval; and Notes that due to timeframe requirements, the recruitment process for the Chair will commence before formal Council approval on 9 November 2017, identifying within the application process that it is subject to Council approval; and Acknowledges that the newly appointed Chair will be responsible for appointing the other initial trustees of the Trust.
Noonan/Courtney Carried |
17.3 CCTV Services
The words ‘of the CCTV Services’ were added to the recommendation to Council to ensure it was stand-alone.
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Recommendation to Council CL/2017/515 That the Council Delegates approval of the successful tender of the CCTV Services to the Chair of the Community Services Committee and the Chief Executive if the budget is exceeded by up to $50,000. Noonan/Courtney |
10.3 Draft Heritage Activity Management Plan 2018 - 2028
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Resolved CL/2017/516 That the Council Approves the Draft Heritage Activity Management Plan 2018–2028 (A1826798) as the version to inform the Long Term Plan 2018-2028.
Noonan/Courtney Carried |
11. Civil Defence Emergency Management Group - 20 September 2017
Document number M2914, agenda pages 179 - 181 refer.
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Resolved CL/2017/517 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, to hear submissions to the Civil Defence and Emergency Management Group Plan 2017-2022, held on 20 September 2017.
Her Worship the Mayor/Matheson Carried |
12. Civil Defence Emergency Management Group - 2 October 2017
Document number M2959, agenda pages 182 - 185 refer.
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Resolved CL/2017/518 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 2 October 2017.
Her Worship the Mayor/Matheson Carried |
20. Works and Infrastructure Committee - 28 September 2017
Document number M2960, agenda pages 186 - 193 refer.
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Resolved CL/2017/519 That the Council Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 28 September 2017.
Matheson/Acland Carried |
20.1 Draft Solid Waste Asset Management Plan 2018-28
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Resolved CL/2017/520 That the Council Approves the Draft Solid Waste Asset Management Plan 2018-28 (A1828548) as the version to inform the Long Term Plan 2018-28.
Matheson/Noonan Carried |
13. Hearings Panel - Other - 5 October 2017
Document number M2984, agenda pages 194 - 195 refer.
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Resolved CL/2017/521 That the Council Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 5 October 2017.
Barker/Courtney Carried |
14. Governance Committee - 26 October 2017
Document number M3044, agenda pages 196 - 199 refer.
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Resolved CL/2017/522 That the Council Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 26 October 2017.
Barker/Dahlberg Carried |
14.1 Nelson Municipal Band Trust - Council Controlled Organisation Exemption
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Resolved CL/2017/523 That the Council Approves an exemption to the Nelson Municipal Band Trust for the purposes of Section 6(4)(i) of the Local Government Act 2002, in accordance with Sections 7(3) and 7(6) of the Act and after considering the matters in Section 7(5) of the Act.
Barker/Dahlberg Carried |
15. Works and Infrastructure Committee - 31 October 2017
Document number M3066, agenda pages 200 - 202 refer.
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Resolved CL/2017/524 That the Council Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 31 October 2017.
Matheson/Her Worship the Mayor Carried |
15.1 Draft 2018-28 Transport Asset Management Plan
Attendance: Councillor Rutledge left the meeting at 1.47pm and returned at 1.51pm.
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Resolved CL/2017/525 That the Council Approves the Draft Transport Asset Management Plan 2018-28 (A1851685) as the version to inform the Long Term Plan 2018-28 and the Mid Term Review of the Regional Land Transport Plan 2015-2021.
Matheson/Noonan Carried |
16. Chief Executive Employment Committee - 27 October 2017
Document number M3062, agenda pages 202 - 206 refer.
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Resolved CL/2017/526 That the Council Receives the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 27 October 2017.
Dahlberg/Her Worship the Mayor Carried |
17. Exclusion of the Public
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Resolved CL/2017/527 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Rutledge/Skinner Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 21 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Council Meeting - Public Excluded Minutes - 18 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
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3 |
Council Meeting - Public Excluded Minutes - 31 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Status Report - Council - Public Excluded - 9 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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5 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017 These minutes contain recommendations to Council regarding: · Community Leases – Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club · Trafalgar Centre Basketball Equipment |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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6 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 28 September 2017 These minutes contain recommendations to Council regarding: · State Advances – RFP analysis |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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7 |
Planning and Regulatory Committee Meeting - Public Excluded Minutes - 3 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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8 |
Community Services Committee Meeting - Public Excluded Minutes - 19 October 2017 These minutes contain recommendations to Council regarding: · Commercial Leases – Founders Heritage Park |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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9 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 28 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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10 |
Governance Committee Meeting - Public Excluded Minutes - 26 October 2017 These minutes contain recommendations to Council regarding: · Reappointment of Trustees to the City of Nelson Civic Trust |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. Section 7(2)(i) · To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
|
|
11 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 27 October 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: Section 7(2)(a) · To protect the privacy of natural persons, including that of a deceased person Section 7(2)(c)(i) · To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
The meeting went into public excluded session at 1.56pm and resumed in public session at 3.14pm.
18. Re-admittance of the Public
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Resolved CL/2017/543 That the Council Re-admits the public to the meeting.
Dahlberg/Noonan Carried |
There being no further business the meeting ended at 3.14pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Status Report - Council - 14 December 2017
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Council 14 December 2017 |
REPORT R8783
Status Report - Council - 14 December 2017
1. Purpose of Report
1.1 To provide an update on the status of actions requested and pending.
2. Recommendation
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Receives the Status Report Council 14 December 2017 (R8783) and its attachment (A1168168). |
Attachments
Attachment 1: A1168168 Status Report - Council ⇩
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Council 14 December 2017 |
REPORT R8107
Mayor's Report
1. Purpose of Report
1.1 To update the Council on a number of current matters.
2. Recommendation
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Receives the Mayor's Report (R8107). |
3. Discussion
Mayoral Discretionary Fund
3.1 The Mayor donated $300 from the Mayoral Discretionary Fund to Whakatu Marae Komiti as a contribution to costs associated with organising the Kaumātua Kirimete Hui (Christmas party) which is being held at the Marae on Tuesday 12 December.
Provincial Museum Working Group
3.2 On 14 November the Joint Shareholders Committee agreed to establish the Nelson Provincial Museum Working Group and to delegate approval for Terms of Reference and appointment of two Councillors from each Council to the two Mayors. Subsequent to the meeting it has been confirmed that NCC’s appointees are Councillors Ian Barker and Mel Courtney and TDC’s appointees are Councillors David Ogilvie and Trevor Tuffnell.
Christmas Decorations in CBD
3.3 The Mayor would like to extend her thanks to Mike Ward, the artists, volunteers, companies who have made donations and NCC staff, who have worked hard on designing and creating the Christmas decorations to bring some Christmas cheer to Nelson’s CBD.
4. Verbal Updates
4.1 Growth Plan with Tasman District Council
4.2 Review of the Travel and Training Policy
Rachel Reese
Mayor of Nelson
Attachments
Item 8: Approval of the Revenue and Financing Policy
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Council 14 December 2017 |
REPORT R8763
Approval of the Revenue and Financing Policy
1. Purpose of Report
1.1 To approve the draft Revenue and Financing Policy for concurrent consultation as part of the Long Term Plan 2018-28 process.
2. Recommendation
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Receives the report Approval of the Revenue and Financing Policy (R8763) and its attachment (A1849376); and Approves the Revenue and Financing Policy for concurrent consultation through the Long Term Plan 2018-28 consultation process. |
3. Background
3.1 Council is required by the Local Government Act 2002 (Part 1 of Schedule 10) to adopt a Revenue and Financing Policy for inclusion in its Long Term Plan. It must consult on the Policy in a manner that gives effect to section 82 of the Act. This will be undertaken through a concurrent consultation process with the Consultation Document for the Long Term Plan.
4. Discussion
4.1 The Revenue and Financing Policy explains Council’s funding options (general rates, targeted rates, fees and charges, borrowing, development contributions and subsidies) and what mix should be used for any activity. The Policy is informed by an assessment of who benefits from an activity and over what timeframe. Appropriate ratios of public and private funding are then set.
4.2 Council workshopped the draft Revenue and Financing Policy on 26 September 2017 and direction from that workshop has been incorporated in the draft Policy. There are a couple of funding targets that will need to be confirmed once New Zealand Transport Agency funding levels have been confirmed.
4.3 The Governance Committee at its 30 November 2017 meeting decided to refer the Revenue and Financing Policy to Council for a decision so that it could be approved in a timely manner. The Policy was not ready for consideration by the 30 November meeting and there is not another Governance Committee meeting scheduled before the Policy needs to be included in consultation material for the Long Term Plan process.
5. Options
5.1 Council has the option of approving the draft Policy or making amendments to the draft Policy.
Nikki Harrison
Group Manager Corporate Services
Attachments
Attachment 1: A1849376 - LTP2018-28 Draft Revenue and Financing Policy ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Council’s Revenue and Financing Policy provides the community with predictability and certainty about sources and levels of funding for Council activities. |
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2. Consistency with Community Outcomes and Council Policy The decision to approve the policy for consultation is consistent with the Community Outcome that “Our Council provides leadership and fosters partnerships, a regional perspective and community engagement”. |
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3. Risk There is a risk that some in the community may not support changes to the Revenue and Financing Policy. Care has been taken to fairly assess the public/private funding ratios in the Policy and this should mitigate against any concerns. |
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4. Financial impact The Revenue and Financing Policy targets largely reflects the current mix of funding sources included in the budgets. |
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5. Degree of significance and level of engagement The decision in this report to approve the policy for consultation is of low significance as the community will have an opportunity to submit through the Long Term Plan special consultative procedure. |
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6. Inclusion of Māori in the decision making process Maori have not been consulted in the preparation of this report. |
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7. Delegations At its meeting on 30 November the Governance Committee referred this Policy to Council for a decision for timing reasons. |
Item 9: Policy on the Remission and Postponement of Rates for Maori Freehold Land
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Council 14 December 2017 |
REPORT R8765
Policy on the Remission and Postponement of Rates for Maori Freehold Land
1. Purpose of Report
1.1 To approve the draft Policy on the Remission and Postponement of Rates for Maori Freehold Land for concurrent consultation through the Long Term Plan process.
2. Recommendation
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Receives the report Policy on the Remission and Postponement of Rates for Maori Freehold Land (R8765) and its attachments (A1866276 and A1827012); and Approves the draft Policy on the Remission and Postponement of Rates for Maori Freehold Land for concurrent consultation through the Long Term Plan process. |
3. Background
3.1 Council is required to adopt a policy on remission and postponement of rates on Māori freehold land under Sections 102, 108 and Schedule 11 of the Local Government Act 2002.
3.2 The Governance Committee at its 30 November meeting decided to refer this policy matter to Council for a decision so that it could be approved in a timely manner. The policy was not ready for consideration by the 30 November meeting and there is not another Governance Committee meeting scheduled before the policy needs to be included in consultation material for the Long Term Plan process.
4. Discussion
4.1 Allowing rates relief for Maori Freehold Land recognises that certain Māori-owned lands have particular conditions, features, ownership structures, or other circumstances that make it difficult to use the land productively and realise income from its ownership. The draft policy (Attachment 1) allows for rates relief where the land is unoccupied and non-income producing and where a temporary remission would assist in the economic development of the land.
4.2 The draft policy only allows for rates remission, not postponement. This is consistent with the approach of other councils that have offered rates relief for Maori Freehold Land for some time. Postponement will only lead to a growing debt to Council which may only be able to be settled by sale of the land. Remission is a more appropriate and helpful mechanism to offer rates relief.
4.3 The draft policy is consistent with and supports the objective in the draft Regional Policy Statement on enabling environmental, commercial, social and cultural development of Iwi, hapu and whanau natural and physical resources.
4.4 A map showing current areas of Maori Freehold Land within the Nelson district is in Attachment 2.
5. Options
5.1 Council has the option to approve the attached policy for concurrent consultation during the Long Term Plan process or amend the policy.
Nikki Harrison
Group Manager Corporate Services
Attachments
Attachment 1: A1866276 - Draft Policy on the Remission and Postponement of Rates for Maori Freehold Land ⇩
Attachment 2: Map of Maori Freehold Land (A1827012) ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Approving this policy for consultation meets Council’s statutory requirements under the Local Government Act 2002. |
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2. Consistency with Community Outcomes and Council Policy Offering rates relief on Maori Freehold Land supports the Community Outcome that our Council provides leadership and fosters partnerships and that our region is supported by an innovative and sustainable economy. |
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3. Risk There is a risk that some in the community will not support a rates remission of this nature. To mitigate this risk the policy spells out the reasons why this is appropriate and clearly defines the limited situations in which the remission will apply. |
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4. Financial impact Council would reduce its current rates income by about $20,000 through adoption of this policy. This could increase should other Maori Freehold Land be registered. |
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5. Degree of significance and level of engagement This matter is of low to medium significance as it although it will reduce the ongoing rates income it is a relatively small amount. Consultation will be undertaken concurrently with the Long Term Plan consultation process. |
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6. Inclusion of Māori in the decision making process Owners of Māori Freehold Land are being consulted and a verbal update will be provided at the meeting. |
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7. Delegations Council has the power to decide this matter. |
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Council 14 December 2017 |
REPORT R7453
Assumptions for the Long Term Plan 2018-28
1. Purpose of Report
1.1 To approve forecasting assumptions for the 2018-28 Long Term Plan.
2. Summary
2.1 Council is required to include significant forecasting assumptions in the Long Term Plan and these are attached for approval.
3. Recommendation
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Receives the report Assumptions for the Long Term Plan 2018-28 (R7453) and its attachment (A1725210); and Approves the significant forecasting assumptions in A1725210 for use in the 2018-28 Long Term Plan. |
4. Background
4.1 At a workshop on 21 March 2017, Council provided feedback on assumptions for the 2018-28 Long Term Plan. Workshops on 20 June, 27 July and 3 August discussed the economic and population assumptions in more detail. Since that time there has been ongoing discussion about the population growth assumption and the appropriate level at which to set this.
5. Discussion
5.1 Significant forecasting assumptions are one of the key building blocks of any Long Term Plan, particularly as they relate to growth and demand for services, as these are major drivers of expenditure.
5.2 One of the more difficult areas to assess has been the likely level of population growth. Nelson has been one of the regional beneficiaries of growth since the 1970s. Recent growth has been higher still and a 2017 analysis by Infometrics indicated that the Statistics medium growth series was likely to underestimate future population growth. The high series has therefore been chosen, noting that the March 2018 census will provide an early opportunity to check projections against data.
5.3 This early reassessment of growth will be important as there is some risk associated with adopting a higher projection than is realised, as Council can invest too soon in infrastructure projects required to support growth. If growth does not occur as fast, or to the degree planned for, then Council would be unable to collect development contributions to fund that infrastructure in sufficient time to pay back the debt incurred to finance it. This in turn can lead to greater interest, which is reapplied to development contributions and can lead to those contributions becoming unaffordable and affecting housing supply.
5.4 Equally underestimates of growth can mean that Council would not have the assets and services required by a growing population coming on stream at the correct time and this could constrain growth.
5.5 As the NPS UDC already requires Council to provide for growth above projected demand by 20%, Council is already investing in greater infrastructure than might be required. However this risk is able to mitigated by the following: early readjustments through Annual Plans or the three yearly NPS UDC reassessment; reviewing development contributions annually to ensure the correct amount is being collected; early and ongoing engagement with developers regarding the timing of their developments; business cases for infrastructure projects justifying the demand prior to starting the project.
6. Options
6.1 Having significant forecasting assumptions clearly identified is a legal requirement for the Long Term Plan. Option 1 is recommended, that Council approve the attached assumptions, with any modifications as necessary.
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Option 1: Approve attached draft assumptions |
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Advantages |
· Approving a set of assumptions ensures consistency between activities in the Long Term Plan. · Approving assumptions to underpin the Long Term Plan fulfills a statutory requirement. |
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Risks and Disadvantages |
· No obvious disadvantages |
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Option 2: Do not approve attached draft assumptions |
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Advantages |
· Council can make further changes to the assumptions, before they are approved. |
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Risks and Disadvantages |
· Significant forecasting assumptions are a requirement of the Long Term Plan. |
7. Conclusion
7.1 These assumptions will be included as a section within the final Long Term Plan 2018-28.
Nicky McDonald
Senior Strategic Adviser
Attachments
Attachment 1: Significant Forecasting Assumptions (A1725210) ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government The attached assumptions will provide a consistent set of forecasting assumptions for Council’s Long Term Plan 2018-28 to ensure planning and budgeting is done with the best available information. |
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2. Consistency with Community Outcomes and Council Policy This supports the community outcome “Our Council provides leadership and fosters partnerships, a regional perspective and community engagement”. The assumptions inform the Long Term Plan 2018-28. |
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3. Risk The assumptions are the best currently available estimate of a range of factors. Risks and uncertainty associated with each of the estimates and methods to mitigate, if applicable, are noted in the attached table. |
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4. Financial impact There is no financial cost associated with the decision to approve these draft forecasting assumptions. |
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5. Degree of significance and level of engagement This matter is of medium significance as the decisions made based on these assumptions will have an impact on the services and activities Council provides and therefore on Council’s finances, debt and rates. The community will have an opportunity to provide feedback on the assumptions through the consultation on the Long Term Plan 2018-28. |
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6. Inclusion of Māori in the decision making process Consultation with Maori on these assumptions will take place as part of the consultation on the Long Term Plan 2018-28. |
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7. Delegations This matter has not been delegated to a Committee, it is a decision of Council. |
Item 11: Civic House Accommodation
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Council 14 December 2017 |
REPORT R8730
Civic House Accommodation
1. Purpose of Report
1.1 To seek approval for the high level implementation plan for the Level 1 upgrade to Civic House, and to confirm commitment to move forward with upgrades and changes to the remainder of Civic House.
2. Recommendation
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Receives the report Civic House Accommodation (R8730) and its attachments (A1811490, A1869434, A8169430, A1872484, A1868366, A1869620); and Approves the high level implementation plan for Civic House Floor one outlined in Attachment 2 (A1869434); and Approves the use of Civic House Level 6 for Council staff on a permanent basis; and Agrees to put future funding into the Long Term Plan 2018-28 for subsequent floor upgrades outlined in the Attachments 4 and 5 (A1869430 and A1872484) and supports the potential sequence of upgrades and costs; and Commits to further investigate the option outlined in Attachment 6 (A1868366) of moving the Council Chamber to the ground floor taking into consideration the activation on Trafalgar Street; and Approves reviewing the potential to offset the costs of the upgrades with consolidation of property assets. |
3. Background
3.1 Civic House (comprising the Tower Block, ex Post Office Savings Bank and ex State Advances Building) is the corporate headquarters of Nelson City Council – Te Kaunihera o Whakatu.
3.2 It is noted that floor one of Civic House has had no refurbishments or changes for 30 years. Staff satisfaction with the physical work environment is 18.9% below the Local Government satisfaction level, with floor one being 37.5% satisfied compared to the whole organisation at 50%, the Local Government standard is 57% satisfaction.
3.3 Health and Safety issues on floor one include:
3.3.1 The suspended ceiling grid is not seismically restrained to modern standards and the tiles present an overhead hazard during a significant earthquake.
3.3.2 Floor ventilation is inadequate – leading to poor fresh air circulation and mixed levels of heating.
3.3.3 Heating on the floor does not meet the NZ Standard 4303 required and exceeds the limits of 22 degrees in summer and lower than 21 degrees in winter.
3.4 An upgrade for floor one has been planned for some time (first plans produced in 2008) and a number of recommendations have been made in relation to remedial work and other work to address the health and safety of staff.
3.5 A report was presented to Council on 23 March 2017 and received approval to move forward with engaging an Architect to focus on floor one, and also look across the whole of civic House to optimise the space for staff, along with looking at options for the Ground Floor.
That the Council:
Receives the report Civic House Accommodation (R7365); and
Approves the release of a Request for Proposals (RFP) for consultancy advice to inform any upgrade of Civic house office space; noting the proposals requested be for a staged contract providing firstly concept plans then detailed costings to upgrade agreed areas, with Council’s right to exit the contract after any stage: and
Notes that there is interest by Council to investigate accommodating community groups within Civic House in surplus space not required by the Council; and
Requires an implementation plan and budget to be reported to Council before letting of any contract for major physical works (health and safety matters within budget excepted); and
Notes a workshop will be held with elected members during the development of concept plans.
3.6 Arthouse Architects were engaged on 2 August 2017 after a Request for Proposal (RFP) process was undertaken. The primary focus of the concept design is the improvement of floor one but consideration has also been given to the provision of staff on levels 0,2,3,4 and 6 to effect the required outcomes and provide coherent, effective, safe and efficient workplace improvement across Civic House.
3.7 On 7 November 2017 a workshop with Council was held to present a concept for Floor one, identify potential floor changes across Civic House, and an initial idea for the ground floor.
3.8 Concept plans have now been produced for floor one based on staff consultation, and a further early concept for ground floor that includes all public meeting rooms, with an additional request to include the Council Chamber.
4. Discussion
4.1 Investment in Civic House Floor one will address the longstanding issues with this floor. Further investment in Civic House is required in order to provide fit for purpose modern working environments and ensure maintenance of the building is kept up to date.
Upgrade of Civic House systems
4.2 The various service systems for Civic House (ventilation, air conditioning and heating) require updating because the systems have reached the end of (or are past) their life-cycle and/or the system requirements have changed.
4.3 In addition to system upgrades, the suspended ceiling grid is not seismically restrained to modern standards and the tiles present an overhead hazard during a significant earthquake.
4.4 The floor one upgrade will address these risks, however, the remainder of the floors will also require upgrades and will be included in the proposed timeline of changes for the remainder of the building. If a decision not to proceed with the remainder of the building is made, the upgrades will need to occur as a separate item.
Keeping our people safe
4.5 Arthouse has considered the 2016 Physical Security Review whilst producing the concepts, with the potential changes on the ground floor having the most significant impact on security. The floor one concept takes into consideration security and staff safety.
5. Options
The following options have been considered for the floor one upgrade and are identified in the attached business case:
5.1 Option 1: Do not complete a major upgrade and do general renewals only (discarded in the Business Case)
5.2 Option 2: Complete a floor upgrade of floor one using existing furniture (discarded in the Business Case)
5.3 Option 3: Complete a floor upgrade of floor one utilising new furniture (recommended option)
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Option 3: Complete a floor upgrade of floor one utilising new flexible furniture options |
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Advantages |
· Government workplace standards and guidelines for office space can be met · Maintenance costs for light fittings for floor one reduced · Building is less reliant on diesel radiators, diesel consumption is reduced · It is expected that the infrastructure staff survey result 2018 will show an improved level of satisfaction · Building temperature meets the NZ Standards 4303 · Maximise natural light · Ceiling grid will meet current seismic standards · Light levels will meet requirements · There are no staff in the middle of the building in an open area. |
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Risks and Disadvantages |
· Needs for the floor will change within a 15 year timeframe, building work materials are permanent and there is no flexibility for change · Staff levels could change and there could become an oversupply of offices, meeting rooms and breakout spaces · The expenditure for council staff accommodation is perceived as high by public opinion (Council respond and goals of the project are not achieved. · Additional expenditure for the furnishings are perceived as discretionary. |
6. Conclusion
6.1 Completing the refurbishment of floor one will ensure Council is meeting the required health, safety and wellbeing needs of staff. Improve the level of staff satisfaction to bring it more into line with Local Government, optimise staff working conditions and meet Council’s needs. The maintenance, upgrade and future of Civic House are necessary, including the critical requirement for future improvements of other floors.
Lois Plum
Project Manager
Attachments
Attachment 1: A1811490 Business Case Civic House Floor 1 August 2017 ⇩
Attachment 2: A1869434-Level one implementation plan ⇩
Attachment 3: A1869620-Floor one estimated budget ⇩
Attachment 4: A1869430-Proposed timeline for remainder of Civic House ⇩
Attachment 5: A1872484-Estimate for Remainder Civic House ⇩
Attachment 6: A1868366-Ground Floor initial concept including Council Chamber ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government · Moving forward with floor one upgrade will ensure that Council meets the health and safety requirements for staff, achieve the Government Workplace Standards and Guidelines for office space (2014). By supplying appropriate and safe accommodation for staff of the infrastructure group on level one, they can concentrate on being able to meet the current and future needs of communities for good-quality local infrastructure. |
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2. Consistency with Community Outcomes and Council Policy
· The recommendations in this report are consistent with Council’s Community Outcomes: · Our council provides leadership and fosters partnerships, a regional perspective and community engagement · Our infrastructure is efficient, cost effective and meets current and future needs |
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3. Risk
· The risk of not completing the upgrade to floor one is the ongoing impact on the health and safety of staff, staff retention and recruitment and ongoing maintenance of the building asset. · The ability to perform the tasks to ensure local infrastructure is managed effectively and efficiently could be compromised due to the Health and Safety and wellness issues of staff on floor one. · There is a risk of minor disruption to the infrastructure team to achieve the changes. |
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4. Financial impact
· Council took ownership of Civic House on 21 November 1990 for $3.85m ($3.8m for the buildings and $50,000 for chattels). · Since 1990, Council has made investments in Civic House relating to maintenance and conversion into a fit for purpose working environment, floor one has not had any fit for purpose changes to the environment since ownership. · Civic House now has a value of approximately $10m · There is a potential increase in value as a result of the upgrade on floor one, with further increases if the full building is upgraded. · Floor one is budgeted in 2017/18. Remaining upgrades are proposed to be included in the Long Term Plan 2018-28 with a phasing to be agreed. |
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5. Degree of significance and level of engagement Noted as low significance as it is managing the Civic House asset within existing budgets, therefore consultation is not planned outside the affected staff. |
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6. Inclusion of Māori in the decision making process Maori have not been included in decisions relating to this report |
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7. Delegations At the Council meeting on 23 March 2017 Council requested to see this report. This is a matter for Council. |
Item 12: Trafalgar Park Corporate Boxes
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Council 14 December 2017 |
REPORT R8761
Trafalgar Park Corporate Boxes
1. Purpose of Report
1.1 To consider the request from the Tasman Rugby Union to construct, at its expense, corporate boxes within the West Grandstand, North End, Trafalgar Park.
2. Recommendation
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Receives the report Trafalgar Park Corporate Boxes (R8761) and its attachment (A1872900); and Approves in principle the proposal by the Tasman Rugby Union to construct corporate boxes within the West Grandstand, North End, Trafalgar Park, subject to an agreement and detailed design that is to the satisfaction of the Chief Executive and the Chair of Sports and Recreation Committee including that: 1. Design, consent and construction be at no cost to the Council; and 2. The construction process be managed and undertaken by the Tasman Rugby Union; and 3. The Project Manager be approved by the Council; and 4. The construction contractor be approved by the Council; and 5. The corporate boxes be owned, insured and maintained by the Council; and 6. The corporate boxes be hired on a commercial basis to event organisers at Trafalgar Park, recognising depreciation and operating costs; and 7. The hirer may retain revenue earned from the use of the corporate boxes. |
3. Background
3.1 The Tasman Rugby Union (TRU) has requested approval to fund and construct corporate boxes at Trafalgar Park. A presentation by the TRU was made to the Sports and Recreation Committee on 21 November 2017 where draft concept plans were presented showing corporate boxes constructed above the top row of seats in the West Stand, North End, Trafalgar Park. (refer to Attachment 1 A1872900)
3.2 It was resolved:
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That the Sports and Recreation Committee
Requests that a report be prepared in relation to the Tasman Rugby Union proposal to alter the Port Stand Trafalgar Park; and
Refers the matter to Council for a decision in December due to urgency. |
4. Discussion
4.1 Council officers have met with representatives of the TRU and are generally in agreement on a way forward. Formal agreement between the two parties is required to ensure a clear understanding of construction requirements and responsibilities, and ongoing ownership and management of the proposed facility.
Corporate Box - Definition
4.2 A corporate box provides a comfortable private viewing room for the duration of a game or activity. It is often used by sponsors of the activity to host its clients or supporters with the provision of hospitality services.
Design and Building Consent
4.3 It is expected that the detailed design of the corporate boxes will generally be as per the TRU concept plans (refer to Attachment 1). Given the tight time frame to complete the project it is recommended that approval for the final design be delegated to the Chief Executive.
4.4 The building consent and other consents (if required) will be the responsibility of the TRU.
Construction
4.5 Project management and construction will be by consultants and contractors appointed by the TRU but approved by the Council’s Chief Executive. This ensures that appropriate Council responsibilities are met.
4.6 Council officers will maintain a watching brief to ensure the completed structure is of a suitable standard to become a permanent Council asset.
Ownership, Insurance, Maintenance
4.7 The boxes will be owned by the Council and insured and maintained as per the other Council assets at Trafalgar Park.
Rental and Availability
4.8 Event hirers paying commercial rates at Trafalgar Park will have access to the corporate boxes and will pay a rental charge to cover operating costs and depreciation. The TRU will pay the same hire rate as other users. The boxes will not be available for subsidised community use.
4.9 Charges will be fair but agreed once the final value of the building is determined along with depreciation and expected maintenance costs.
Revenue Earned
4.10 It is proposed that revenue earned from the hire of the boxes will be retained by the hirer.
5. Options
5.1 The following options were considered:
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Option 1: Accept the TRU proposal in principle and work with them to reach a formal agreement (this is the preferred option) |
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Advantages |
· Opportunities will be provided for organisers of events at Trafalgar Park to raise funds from sponsorship |
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Risks and Disadvantages |
· The costs of the project could over-run and the TRU could request financial support from Council to complete the project |
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Option 2: The Council undertakes the proposal itself |
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Advantages |
· Opportunities will be provided for organisers of events at Trafalgar Park to raise funds from sponsorship |
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Risks and Disadvantages |
· Full cost would be on Council · Not a priority given other more pressing needs in the Community. · This would be an additional unplanned project that has not been considered in current capacity assessments. |
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Option 3: Decline the proposal and take no further action |
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Advantages |
· No apparent advantages |
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Risks and Disadvantages |
· Opportunities will not be provided for organisers of events at Trafalgar Park to raise funds from sponsorship |
6. Conclusion
6.1 The proposal will add value to organisers of events at Trafalgar Park at no cost to the Council.
6.2 An agreement clearly detailing responsibilities of both parties is required before construction of the facility begins.
Andrew Petheram
Property, Parks and Facilities Asset Manager
Attachments
Attachment 1: A1872900 - Trafalgar Park Corporate Boxes Proposal from Tasman Rugby Union ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government The corporate boxes will be funded and constructed by the TRU at no cost to the Council providing an asset that will return revenue and a service to the Community at no cost to the ratepayer. |
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2. Consistency with Community Outcomes and Council Policy This project is consistent with the Community Outcomes including ‘Our communities have access to a range of social, educational and recreational facilities and activities’ |
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3. Risk Sponsors may withdraw before the project is completed leaving the TRU and the Council to find additional funds in a short time frame before the All Blacks game. The site comprises fill material on an estuary base. Foundation problems could arise if not adequately addressed in the construction design. Sound engineering design will make this unlikely. |
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4. Financial impact The project will be funded by the TRU at no cost to the Council. Ongoing depreciation and operating costs will be met from hire charges. |
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5. Degree of significance and level of engagement This matter is of low significance. Corporate boxes are an appropriate addition to an events facility such as Trafalgar Park. No further engagement is proposed. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted on this matter. |
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7. Delegations N/A |
Item 13: Nelson Marina Strategy - Adoption of Strategy
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Council 14 December 2017 |
REPORT R8788
Nelson Marina Strategy - Adoption of Strategy
1. Purpose of Report
1.1 To adopt the Nelson Marina Strategy.
1.2 To highlight minor amendments made to Report R8081 as requested by the Sports and Recreation Committee on 21 November 2017.
2. Summary
2.1 Minor amendments as requested by the Sports and Recreation Committee on 21 November 2017 have been made to Attachment 1 A1860754 Nelson Marina Strategy and to 5.2 ‘Vision’ of R8081.
3. Recommendation
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Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 (A1860198), with minor amendments. |
4. Background
4.1 The Sports and Recreation Committee on 21 November 2017 received report R8081 and resolved
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Nelson Marina Strategy - Adoption of Strategy
That the Sports and Recreation Committee Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and it’s attachments, A1860198 and A1860754; and Requests a report from the Chief Executive detailing options for the treatment of depreciation within the Marina Closed Account.
Recommendation to Council
That the Council
Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198, with minor amendments. |
4.2 This report to Council addresses those minor amendments and includes them in Attachment 1 A1860198.
5. Discussion
5.1 The following amendments have been made:
5.2 Vision
The revised primary strategic vision for the Nelson Marina and the surrounding marina strategy area had not been updated into the officers report R8081. (refer to 3.2 pg13)
· Efficiently and effectively support marine recreation in Nelson and Tasman by providing marina, dry storage, hardstand and lift, casual launching, marine sports facilities, appropriate commercial services, and ancillary marine recreation services
· Provide an attractive casual recreation setting for all residents and visitors to Nelson, well-linked to the central city
· Provide and promote berthage and servicing support for national and international boaters
· Adhere to a clean marine environment
· Operate the marina area (as defined) in a low-risk and cost-neutral manner for Nelson ratepayer
5.3 Marina Users Option 5.3.2 pg 42. The preference of the Marina Advisory Group has been included as a fifth option. This is the recommended option.
5.3.1 Recommended Actions 6.1 pg 45. These follow the recommendations of the Strategy and show how the Vision will be achieved.
5.4 Amendment to Table 15 pg 46. Reference to achieving 25% visitor berths has been removed.
6. Conclusion
6.1 Amendments, as requested by the Sports and Recreation Committee, have been made to Attachment 1. The updated Vision is included as Section 5.2 of this report.
Andrew Petheram
Property, Parks and Facilities Asset Manager
Attachments
Attachment 1: A1875661 Nelson Marina Strategy R8081 report to S&R Committee 21Nov2017 ⇩
Attachment 2: A1860198 Nelson Marina Strategy 29 Nov 2017 (Amended 29 Nov 2017) ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Nelson Marina is an existing facility with limited alternative provision elsewhere in the Region. This strategy makes recommendations that fit with the purpose of Local Government for cost-effective local public services. |
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2. Consistency with Community Outcomes and Council Policy This strategy will inform the 2018-28 Long Term Plan and is compatible with Nelson 2060. Moving to ‘Clean Marina’ status is recommended. |
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3. Risk Adoption of this strategy is unlikely to result in risk to the Community and the Council. |
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4. Financial impact The Marina is a ‘stand-alone’ account and future development will not be undertaken unless the relevant business case can identify that the initial and ongoing costs can be met by the Marina users. |
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5. Degree of significance and level of engagement Adoption of the Marina Strategy and implementation of its recommended actions is not significant under the Council’s Significance and Engagement Policy. |
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6. Inclusion of Māori in the decision making process Local Iwi were invited to participate in the consultation process. |
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7. Delegations The Sport and Recreation Committee has the power to recommend to the Council the development or review of policies and strategies relating to its areas of responsibility which include Nelson Marina. |
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Council 14 December 2017 |
REPORT R8103
Administrative Matters Report
1. Purpose of Report
1.1 To update Council on a number of administrative matters.
2. Recommendation
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Receives the report Administrative Matters Report (R8103) and its attachments (A1722167, A1743623, A1876003, A1645289 and A1819249); and Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1819249); and Updates the Delegations Register to reflect that all powers relating to the Brook Waimarama Sanctuary Trust applications for further funding from the provision set aside in the Annual Plan 2017/18 are referred to Council; and Updates the Delegations Register to reflect that the Trafalgar Centre is the responsibility of the Sports and Recreation Committee. |
3. Elected Members Travel and Training Expenditure
3.1 Council adopted a policy for elected members’ travel and training expenditure on 4 May 2017, resolving to take a whole of triennium based approach to budgeting for elected members travel and training.
3.2 To provide transparency and in line with good practice, it was also agreed that expenditure would be reported back to every alternate Council meeting.
3.3 Travel and training expenditure was last reported to Council on 21 September 2017, for the period 16 October 2016-31 July 2017.
3.4 Attachment 1 is a table showing expenditure for the triennium to 28 November 2017. Attachment 2 is the agreed criteria for elected members’ travel and training.
4. Meeting attendance
4.1 Elected members’ meeting attendance is recorded for purposes such as official information requests.
4.2 To provide transparency and in line with good practice this report includes a summary of meeting attendance on a quarterly basis. Providing the summary in this way also allows elected members an opportunity to ensure the record is correct.
4.3 Attachment 3 is a table showing meeting attendance from 1 September 2017 to 30 November 2017.
5. Interests Register
5.1 At the start of the triennium all elected members were requested to declare their interests.
5.2 There is a standing item on each Council and committee meeting agenda asking for updates to the Interests Register and for elected members to identify any conflicts of interest in the agenda. The Interests Register is included as Attachment 4.
5.3 To provide transparency and in line with good practice this report includes the Elected Members’ Interests Register on a quarterly basis. This allows elected members an opportunity to ensure the Register is correct.
6. Leaves of Absence
6.1 There have been no applications for a leave of absence at the time of writing this report.
7. Schedule of Documents Sealed
7.1 Attachment 5 is the Schedule of Documents Sealed.
8. Other Matters
Updates to Delegation Register
8.1 At the Planning and Regulatory Committee meeting on 27 July 2017 the Committee referred to Council all powers relating to the Brook Waimarama Sanctuary Trust applications for further funding from the provision set aside in the Annual Plan 2017/18. This matter requires an update to the Delegations Register.
8.2 While the Trafalgar Centre was undergoing redevelopment Council maintained the responsibility and this was noted in the Delegation Register under the Sports and Recreation Committee. Now that this work is complete the Trafalgar Centre becomes the responsibility of the Sports and Recreation Committee; this also requires an update to the Delegations Register.
Robyn Byrne
Team Leader Governance
Attachments
Attachment 1: A1722167 Elected Members Travel and Training expenditure 2016-2019.pdf ⇩
Attachment 2: A1743623 Elected Members Travel and Training Budget Criteria 2016-2019 ⇩
Attachment 3: A1876003 Elected Members meeting attendance 1Sep2017-30Nov2017 ⇩
Attachment 4: A1645289 Members Interests Register 2016-2019 30Nov2017 ⇩
Attachment 5: A1819249 Schedule of Documents Sealed - 18 Aug 2017 to 22 Nov 2017 ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government It is good practice to report on elected members’ expenditure, meeting attendance and interests declared in the course of elected members’ work to achieve the purpose of local government. Reporting supports the principles of openness, transparency and democratic accountability set out in LGA2002 s14. |
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2. Consistency with Community Outcomes and Council Policy Reporting on these matters supports the community outcome that “Council provides leadership and fosters partnerships, a regional perspective, and community engagement”, particularly by ensuring information is easy to obtain and our leaders inspire respect, take responsibility for their decisions and act to improve the big issues facing our community. |
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3. Risk Reporting on these matters is highly likely to reflect good practice, and to support openness, transparency, and democratic accountability. The decision in this report carries no likely adverse consequences. |
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4. Financial impact The decision in this report has no financial impact. |
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5. Degree of significance and level of engagement This matter is of low significance because reporting on these items is a procedural matter. No engagement is required. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted on this decision. |
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7. Delegations The decision in this report is a matter for full Council. |
Commercial Subcommittee Minutes - 16 November 2017
Minutes of a meeting of the Commercial Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 16 November 2017, commencing at 1.00pm
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, I Barker, and M Courtney and Mr J Peters
In Attendance: Councillors P Matheson, G Noonan and S Walker, Group Manager Corporate Services (N Harrison), Group Manager Infrastructure (A Louverdis), Manager Building (M Brown), Senior Property Officer (S Mathieson), Team Leader Property (P Hunter), Manager Capital Projects (S Davies) and Governance Adviser (P White)
Apology/ies : Nil
1. Apologies
There were no apologies received.
2. Confirmation of Order of Business
There were no changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 28 September 2017
Document number M2966, agenda pages 6 - 8 refer.
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Resolved COM/2017/054 That the Commercial Subcommittee Confirms the minutes of the meeting of the Commercial Subcommittee, held on 28 September 2017, as a true and correct record. Peters/Barker Carried |
6. Chairperson's Report
Mr Murray spoke about the inaugural meeting of the Forestry Advisory Group that took place the previous day and gave a verbal update about items covered in that meeting.
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Resolved COM/2017/055 That the Commercial Subcommittee Receives the Chairperson’s Report Acland/Courtney Carried |
7. Progress Update for Haven Precinct Next Steps Project
Document number R8543, agenda pages 9 - 15 refer.
Manager Building, Martin Brown spoke to his report.
Attendance: Councillor G Noonan joined the meeting at 1.12pm.
There was discussion about the deck and jetty being outside the reclamation area, and the likely implications of that on the development plans.
Members noted that this would be subject to the legal advice that Council had received, and agreed that it was necessary to move into public excluded in order to discuss that advice.
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Resolved COM/2017/056 That the Commercial Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Her Worship the Mayor/Peters Carried |
The meeting went into public excluded session at 1.20pm and resumed in public session at 1.50pm.
Re-admittance of the Public
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Resolved COM/2017/057 That the Commercial Subcommittee Re-admits the public to the meeting. Her Worship the Mayor/Barker Carried |
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There was discussion about resourcing for the project. Manager Capital Projects, Shane Davies joined the table and agreed that resourcing was challenging and the type of resource needed was quite specialised. Members agreed that consideration should be given to extra resourcing as needed to keep the project moving along. |
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Resolved COM/2017/058 That the Commercial Subcommittee Agrees that the item Progress Update for Haven Precinct Next Steps Project should lie on the table pending some further work around the title, easements, leases and adjourning properties; and Requests a report back to the next meeting of the Subcommittee. Barker/Peters Carried |
Attendance: Mayor Reese left the meeting at 1.56pm and returned at 2.00pm.
8. Exclusion of the Public
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Resolved COM/2017/059 That the Commercial Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Courtney/Peters Carried |
The meeting went into public excluded session at 1.56pm and resumed in public session at 2.08pm.
9. Re-admittance of the Public
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Resolved COM/2017/060 That the Commercial Subcommittee Re-admits the public to the meeting. Barker/Peters Carried |
There being no further business the meeting ended at 2.08pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Joint Committee of Tasman District and Nelson City Councils Minutes - 7 November 2017
Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 7 November 2017, commencing at 9.00am
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, T Skinner, and S Walker, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors T King, S Bryant, M Greening, P Hawkes, K Maling, D Ogilvie, P Sangster, T Tuffnell, and D Wensley
In Attendance: Nelson City Council Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services Manager (M Drummond) and Governance Adviser (P White)
Apologies: Nelson City Councillors Acland, Rutledge and Matheson; Tasman District Councillors McNamara, and Turley
1. Apologies
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Resolved JC/2017/007 That the Joint Committee of Tasman District and Nelson City Councils Receives and accepts the apologies from Councillors Acland, Rutledge, Matheson McNamara and Turley. Dahlberg/Bryant Carried |
2. Confirmation of Order of Business
There were no changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
Steve Cross spoke in regard to his concerns about the amount of the agenda from which the public was excluded. He challenged the grounds for public exclusion.
At the Chairperson’s request, Group Manager Community Services Chris Ward joined the table and confirmed the rationale for the public excluded part of the meeting.
Attendance: Cr Ogilvie joined the meeting at 9.06am.
Chief Executive David Hammond joined the meeting at 9.08am.
5. Confirmation of Minutes
5.1 28 March 2017
Document number M2449, agenda pages 7 - 11 refer.
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Resolved JC/2017/008 That the Joint Committee of Tasman District and Nelson City Councils Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 28 March 2017, as a true and correct record. Barker/His Worship the Mayor of Tasman Carried |
6. Exclusion of the Public
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Resolved JC/2017/010 That the Joint Committee of Tasman District and Nelson City Councils Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Committee Meeting - Public Excluded Minutes - 28 March 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. • Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Nelson Regional Development Agency Update
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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3 |
Tasman Bay Heritage Trust six-monthly report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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4 |
Port Nelson Limited six-monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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5 |
Nelson Airport Limited six-monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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6 |
Joint Council Controlled Organisations - matters for the Statement of Expectations (Port, Airport, TBHT) 2018/19
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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His Worship the Mayor of Tasman/Her Worship the Mayor Carried |
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The meeting went into public excluded session at 9.10am and resumed in public session at 9.17am.
7. Re-admittance of the Public
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Resolved JC/2017/011 That the Joint Committee of Tasman District and Nelson City Councils Re-admits the public to the meeting. Her Worship the Mayor/Noonan Carried |
Nelson Regional Development Agency Update
Nelson Regional Development Agency Chairperson, Mr John Palmer and Chief Executive Mr Mark Rawson gave a presentation (A1860282). They noted the strong focus on the visitor and tourism sector to date. The focus would now turn to the economics of the region and the growth strategy. In regard to an Events Strategy for the region, they noted this was separately funded by Nelson City Council, however there was a benefit beyond the city to the wider region. In response to a question, Mr Rawson confirmed that the Events Strategy would focus on an investment base over the ‘shoulder period’ of the tourism season.
Attendance: Cr Wensley joined the meeting at 9.18am.. She tendered Cr Canton’s apology for non-attendance.
Attendance: Cr King joined the meeting at 9.27am.
Attendance: Cr Sangster joined the meeting at 9.30am.
In terms of the web presence, Mr Rawson confirmed there would be a strong social and digital focus.
Mr Rawson confirmed that NRDA was working closely with Uniquely Nelson, however, the NRDA focus was the wider Nelson Tasman community, with a push out to the international market, where Uniquely Nelson was focussed on the Nelson CBD.
Mr Palmer spoke briefly about NRDA budgets and limitations of resources. He stated that the NRDA Board had considered the Waimea Community Dam, and there would be a position taken by the Board in regard to the Dam, however due to a conflict of interest Mr Palmer would not be taking any part in that discussion or decision.
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Nelson Regional Development Agency Chairperson, Mr John Palmer and Chief Executive Mr Mark Rawson gave a presentation (A1860282). They noted the strong focus on the visitor and tourism sector to date. The focus would now turn to the economics of the region and the growth strategy. In regard to an Events Strategy for the region, they noted this was separately funded by Nelson City Council, however there was a benefit beyond the city to the wider region. In response to a question, Mr Rawson confirmed that the Events Strategy would focus on an investment base over the ‘shoulder period’ of the tourism season. Attendance: Cr Wensley joined the meeting at 9.18am.. She tendered Cr Canton’s apology for non-attendance. Attendance: Cr King joined the meeting at 9.27am. Attendance: Cr Sangster joined the meeting at 9.30am. In terms of the web presence, Mr Rawson confirmed there would be a strong social and digital focus. Mr Rawson confirmed that NRDA was working closely with Uniquely Nelson, however, the NRDA focus was the wider Nelson Tasman community, with a push out to the international market, where Uniquely Nelson was focussed on the Nelson CBD. Mr Palmer spoke briefly about NRDA budgets and limitations of resources. He stated that the NRDA Board had considered the Waimea Community Dam, and there would be a position taken by the Board in regard to the Dam, however due to a conflict of interest Mr Palmer would not be taking any part in that discussion or decision. |
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Attachments 1 A1860282 Nelson Regional Development Agency Powerpoint Presentation |
Exclusion of the Public
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Resolved JC/2017/012 That the Joint Committee of Tasman District and Nelson City Councils Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, name and name remain after the public has been excluded as they have knowledge that will assist the Committee:
· Olivia Hall, Lucinda Blackley-Jimson and Liz Richards for item 3 on the Public Excluded Agenda (Tasman Bays Heritage Trust six-monthly report);
· Phil Lough and Daryl Wehner for item 4 on the Public Excluded Agenda (Port Nelson Limited six-monthly presentation);
· Robert Evans and Simon Orr for item 5 on the Public Excluded Agenda (Nelson Airport Limited six-monthly presentation)
Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to:
· For Olivia Hall, Lucinda Blackley-Jimson and Liz Richards, knowledge relating to the Tasman Bays Heritage Trust;
· For Phil Lough and Daryl Wehner , knowledge relating to Port Nelson Limited;
· For Robert Evans and Simon Orr, knowledge relating to Nelson Airport Limited.
Bryant/Tuffnell Carried |
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Resolved JC/2017/013 That the Joint Committee of Tasman District and Nelson City Councils Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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3 |
Tasman Bay Heritage Trust six-monthly report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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4 |
Port Nelson Limited six-monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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5 |
Nelson Airport Limited six-monthly presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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6 |
Joint Council Controlled Organisations - matters for the Statement of Expectations (Port, Airport, TBHT) 2018/19
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Bryant/Tuffnell Carried |
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The meeting went into public excluded session at 9.53am and resumed in public session at 12.00pm.
8. Re-admittance of the Public
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Resolved JC/2017/014 That the Joint Committee of Tasman District and Nelson City Councils Re-admits the public to the meeting. Wensley/Hawkes Carried |
There being no further business the meeting ended at 12.00pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Hearings Panel - Other Minutes - 9 November 2017
Minutes of a meeting of the Hearings Panel - Other
Held in the Ruma Marama, Civic House, 110 Trafalgar Street, Nelson
On Thursday 9 November 2017, commencing at 8.30am
Present: Councillor P Matheson (Chairperson), Councillor T Skinner,
In Attendance: Cr S Walker, Roading Network Coordinator (M Ramsay), Contracts Supervisor Roading (T Chapman), Consents Administration Coordinator (K Mardon) and Governance Adviser (P White)
1. Apologies
Nil
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Temporary Road Closures (Nelson Santa Parade, Christmas Carols, New Year’s Eve Lockdown, Trafalgar Street Market Day and Buskers Festival )
Document number R8395, agenda pages 5 - 17 refer.
Roading Network Coordinator (Melissa Ramsay) and Contracts Supervisor Roading (Troy Chapman) spoke to the report.
It was noted that the New Year’s Eve Lockdown should not be included in the report resolution as this was not a decision for the Hearing Panel. The Police manage this lockdown and this closure does not fall under the event closure process.
It was noted that there was a change of route for the Santa Parade from previous years. Council officers confirmed that they had assisted with the Traffic Management Plan for the revised route.
A street map was tabled for the Buskers Festival proposed road closure (A1864125).
The motion was taken in parts:
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Resolved HEA/2017/010 That the Hearings Panel Receives the report Temporary Road Closures (Nelson Santa Parade, Christmas Carols, Trafalgar Street Market Day and Buskers Festival) (R8395) and its attachments (A1842535, A1846586, A1846604 and A1846595); and Approves the application for the temporary road closure for the Nelson Santa Parade. Skinner/Matheson Carried |
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Resolved HEA/2017/011 That the Hearings Panel Approves the application for the temporary road closure for the Carols by Candlelight. Matheson/Skinner Carried |
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Resolved HEA/2017/012 That the Hearings Panel Approves the application for the temporary road closure for the Trafalgar Street Market Day. Matheson/Skinner Carried |
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Resolved HEA/2017/013 That the Hearings Panel Approves the application for the temporary road closure for the Buskers Festival. Skinner/Matheson Carried |
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Attachments 1 A1864125 - Additional Map for Attachment 4 (A1846595) |
6. Application for Street Naming
Document number R8547, agenda pages 18 - 22 refer.
Consents Administration Coordinator Kathy Mardon joined the meeting.
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Resolved HEA/2017/014 That the Hearings Panel Receives the report Application for Street Naming (R8547) and its attachments (A1844472 and A1844475); and Approves the name of “Huntaway Ridge” for the road to vest in Council under Resource Consent RM165261, shown as Lot 100 on the attached Scheme Plan dated July 2017. Matheson/Skinner Carried |
There being no further business the meeting ended at 8.46am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Nelson Tasman Civil Defence Emergency Management Group Minutes - 14 November 2017
Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 14 November 2017, commencing 2.30pm
Present: Her Worship the Mayor R Reese (Chairperson), Councillor P Matheson and His Worship the Mayor of Tasman R Kempthorne
In Attendance: Nelson City Councillors I Barker, M Courtney, G Noonan, B McGurk, M Lawrey, P Matheson, M Rutledge, T Skinner, S Walker, Nelson City Council Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Manager Organisational Assurance and Emergency Management (R Ball), Tasman District Council Corporate Services Manager M Drummond, and Governance Adviser (P White)
Apology: Tasman District Councillor T King
1. Apologies
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Resolved CDEM/2017/013 That the Civil Defence Emergency Management Group Receives and accepts an apology from Councillor King. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
2. Interests
No interests were declared.
3. Confirmation of Minutes
3.1 1 August 2017
Document number M2785, agenda pages 5 - 10 refer.
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Resolved CDEM/2017/014 That the Civil Defence Emergency Management Group Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 1 August 2017, as a true and correct record. His Worship the Mayor of Tasman/Her Worship the Mayor Carried |
3.2 2 October 2017
Document number M2959, agenda pages 11 - 14 refer.
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Resolved CDEM/2017/015 That the Civil Defence Emergency Management Group Confirms the minutes of the meeting of the Civil Defence Emergency Management Group, held on 2 October 2017, as a true and correct record. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
4. Copy of the Report of the Nelson Tasman Emergency Management Office
Document number R8690, agenda pages 15 - 33 refer.
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Resolved CDEM/2017/016 That the Civil Defence Emergency Management Group Receives the report Copy of the Report of the Nelson Tasman Emergency Management Office (R8690) and its attachments A1859101, A1837592, A1851723, A1851716, A1851694 and A1851708. His Worship the Mayor of Tasman/Matheson Carried |
5. CDEM CEG (Coordinating Executive Group) - 27 October 2017
Document number M3063, agenda pages 34 - 42 refer.
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Resolved CDEM/2017/017 That the Civil Defence Emergency Management Group Receives the unconfirmed minutes of a meeting of the CDEM CEG (Coordinating Executive Group), held on 27 October 2017. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
6. Exclusion of the Public
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Resolved CDEM/2017/018 That the Civil Defence Emergency Management Group Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
His Worship the Mayor of Tasman/Matheson Carried |
The meeting went into public excluded session at 2.32pm and resumed in public session at 2.40pm..
7. Re-admittance of the Public
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Resolved CDEM/2017/019 That the Civil Defence Emergency Management Group Re-admits the public to the meeting. Her Worship the Mayor/Matheson Carried |
There being no further business the meeting ended at 2.40pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Joint Shareholders Committee Minutes - 14 November 2017
Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 14 November 2017, commencing at 1.30pm
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), Nelson City Councillors I Barker, M Courtney, P Matheson, G Noonan and T Skinner, His Worship the Mayor of Tasman R Kempthorne, Tasman District Councillors S Bryant, P Canton, D Ogilvie and T Tuffnell
In Attendance: Nelson City Councillors B McGurk, M Rutledge and S Walker, Nelson City Council City Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Tasman District Council Corporate Services Manager (M Drummond) and Governance Adviser (P White)
Apology: Tasman District Councillor T King
1. Apologies
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Resolved JSC/2017/023 That the Joint Shareholders Committee Receives and accepts an apology from Councillor King. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
2. Confirmation of Order of Business
Her Worship the Mayor, R Reese, confirmed that she would be asking the Committee to resolve to allow the Chairperson of Tasman Bays Heritage Trust, Ms Olivia Hall to remain during the public excluded session.
There were no further changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 22 August 2017
Document number M2837, agenda pages 6 - 11 refer.
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Resolved JSC/2017/024 That the Joint Shareholders Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 22 August 2017, as a true and correct record. His Worship the Mayor of Tasman/Courtney Carried |
6. Port Nelson Limited Final Statement of Corporate Intent 2017/20
Document number R6985, agenda pages 12 - 42 refer.
Group Manager Corporate Services, Nikki Harrison spoke to the report.
The members noted that it was unrealistic to request changes to the Statement of Corporate Intent (SOCI) at this stage, however they asked Ms Harrison to ensure that there was further detail about the Port’s risk management and recovery processes in the next SOCI, particularly noting emergency management recovery roles and biosecurity as a risk to the Port.
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Resolved JSC/2017/025 That the Joint Shareholders Committee Receives the report Port Nelson Limited Final Statement of Corporate Intent 2017/20 (R6985); and Notes the delivery of the Port Nelson Ltd Statement of Corporate Intent 2017/20 (A1845342) as required under the Port Companies Act 1988; and Confirms that the Port Nelson Ltd Statement of Corporate Intent 2017/20 meets shareholder expectations. His Worship the Mayor of Tasman/Courtney Carried |
7. Exclusion of the Public
Olivia Hall, of Tasman Bays Heritage Trust, was in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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Resolved JSC/2017/026 That the Joint Shareholder Committee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that the following people remain after the public has been excluded as they have knowledge that will assist the Committee: · Olivia Hall for item 2 on the Public Excluded Agenda (Establishment of a Nelson Provincial Museum Working Group); and Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, that the knowledge that they possess relates to the Tasman Bays Heritage Trust.
Ogilvie/Matheson Carried |
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Resolved JSC/2017/027 That the Joint Shareholders Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Ogilvie/Matheson Carried |
The meeting went into public excluded session at 1.45pm and resumed in public session at 2.30pm.
8. Re-admittance of the Public
|
Resolved JSC/2017/028 That the Joint Shareholders Committee Re-admits the public to the meeting.
Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
There being no further business the meeting ended at 2.30pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Audit, Risk and Finance Subcommittee Minutes - 14 November 2017
Minutes of a meeting of the Audit, Risk and Finance Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 14 November 2017, commencing at 9.01am
Present: Mr J Peters (Chairperson), Her Worship the Mayor R Reese, Councillor I Barker, Councillor B Dahlberg and Mr J Murray
In Attendance: Councillors G Noonan, P Matheson, S Walker, Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) Tracey Hughes and Governance Adviser (E Stephenson)
Apology: Her Worship the Mayor R Reese for lateness
1. Apologies
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Resolved AUD/2017/069 That the Audit, Risk and Finance Subcommittee Receives and accepts the apology from Her Worship the Mayor for lateness. Barker/Dahlberg Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
Councillor Barker declared an interest in Tahunanui Beach Holiday Park.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 28 September 2017
Document number M2963, agenda pages 7 - 13 refer.
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Resolved AUD/2017/070 That the Audit, Risk and Finance Subcommittee Confirms the minutes of the meeting of the Audit, Risk and Finance Subcommittee, held on 28 September 2017, as a true and correct record. Murray/Barker Carried |
6. Status Report - Audit Risk and Finance Subcommittee -14 November 2017
Document number R8676, agenda pages 14 - 17 refer.
Group Manager Corporate Services, Nikki Harrison answered questions on this item.
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Resolved AUD/2017/071 That the Audit, Risk and Finance Subcommittee Receives the Status Report Audit, Risk and Finance Subcommittee 14 November 2017 (R8676) and its attachment (A1753947). Barker/Murray Carried |
Attendance: Her Worship the Mayor entered the meeting at 9.06am.
7.
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Chairperson's Report |
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The Chairperson provided a verbal report in which he commented on report scheduling, noting that the August month-end Corporate Report had only been received that day, which was ten weeks after the period in question. He said that this did not provide opportunity for adequate oversight and monitoring and requested that the minutes record that the Subcommittee did need more timely information, noting that the Group Manager Corporate Services would be tabling an update on September month-end during the Corporate Report item. |
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Resolved AUD/2017/072 That the Audit, Risk and Finance Subcommittee Receives the Chairperson’s verbal report. Mr/Barker Carried |
8. Report from 28 September Works and Infrastructure Committee (Chairperson’s Report)
Document number R8681, agenda pages 18 - 20 refer.
Chairperson of the Works and Infrastructure Committee, Councillor Walker, spoke to the report and Group Manager Infrastructure Alec Louverdis answered questions.
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Resolved AUD/2017/073 That the Audit, Risk and Finance Subcommittee Receives the (Chairperson’s) Report from 28 September Works and Infrastructure Committee (R8681) and its attachment (A1839317). Dahlberg/Barker Carried |
9. Corporate Report to 31 August 2017
Document number R7001, agenda pages 21 - 34 refer.
Group Manager Corporate Services, Nikki Harrison, spoke to the report and answered questions. The September 2017 Key Indicators report was tabled.
A typographical error was pointed out in agenda page 28, Attachment 1 – Borrowing statistics - 33.6% should be 3.36%.
Councillor Barker left the table at 9.43am, during discussion on the Tahunanui Beach Holiday Park and returned to the table at 9.48am.
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Resolved AUD/2017/074 That the Audit, Risk and Finance Subcommittee Receives the report Corporate Report to 31 August 2017 (R7001) and its attachments (A1854215, A1853357 and A1852936). Murray/Dahlberg Carried |
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Attachments 1 A1865625 Key Indicators September 2017 |
10. Health and Safety: Quarterly Report
Document number R7022, agenda pages 35 - 48 refer.
Health and Safety Adviser Malcolm Hughes answered questions on the report.
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Resolved AUD/2017/075 That the Audit, Risk and Finance Subcommittee Receives the report Health and Safety: Quarterly Report (R7022) and its attachment (A1845583).
Her Worship the Mayor/Dahlberg Carried |
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Recommendation to Council AUD/2017/076 That the Council Notes the report Health and Safety: Quarterly Report (R7022) and its attachment (A1845583); and Acknowledges the assessment of critical health and safety risks contained in the attachment (A1845583).
Her Worship the Mayor/Dahlberg Carried
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11. Insurance renewal 2017/18
Document number R7525, agenda pages 49 - 54 refer.
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Resolved AUD/2017/077 That the Audit, Risk and Finance Subcommittee Receives the report Insurance renewal 2017/18 (R7525); and Notes the decision made to exit Local Authority Protection Program (LAPP) and join the Aon South Island Collective from 1 July 2017; and Notes the decision made to purchase an additional $125 million shared limit (to a total limit of $250 million) with a Council sublimit of $160 million from 1 November 2017. Dahlberg/Barker Carried |
12. Internal Audit Quarterly Report to 30 September 2017
Document number R7589, agenda pages 55 - 59 refer.
Internal Audit Analyst, Lynn Anderson updated the committee on recent audits undertaken and answered questions.
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Resolved AUD/2017/078 That the Audit, Risk and Finance Subcommittee Receives the report Internal Audit Quarterly Report to 30 September 2017 (R7589). Dahlberg/Barker Carried |
13. Key Organisational Risks 2017 - 3rd Quarterly Report
Document number R7681, agenda pages 60 - 77 refer.
Risk and Procurement Analyst, Steve Vaughan, spoke to the report and answered questions.
Discussion took place on the risks to the organisation caused by staff shortages and it was agreed to add a request for the provision of a report to the Audit, Risk and Finance Subcommittee on this issue to the motion.
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Resolved AUD/2017/079 That the Audit, Risk and Finance Subcommittee Receives the report Key Organisational Risks 2017 - 3rd Quarterly Report (R7681) and its attachment (A1842185); and Requests officers report back on what is being done to mitigate the risk to the organisation and its business resulting from staff shortages. Murray/Her Worship the Mayor Carried |
Her Worship the Mayor R Reese requested that the public be excluded to allow confidential discussion on a matter relating to a reputational risk to Council, as part of Item 13 - Key Organisational Risks 2017 – 3rd Quarterly Report.
Public Excluded Business
14. Exclusion of the Public
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Resolved AUD/2017/080 That the Audit, Risk and Finance Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Her Worship the Mayor/Dahlberg Carried |
The meeting went into public excluded session at 10.50am and resumed in public session at 11.19am, at which time the meeting was adjourned.
15. Re-admittance of the public
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Resolved AUD/2017/081 That the Audit, Risk and Finance Subcommittee Re-admits the public to the meeting. Her Worship the Mayor/Barker Carried |
The meeting was reconvened at 11.38am.
16. Section 17A Service Delivery Review progress report
Document number R8167, agenda pages 78 - 123 refer.
Policy Adviser, Gabrielle Thorpe, spoke to the report and answered questions.
It was noted that the correct date for the funding model change for Saxton field was July 2018, not September 2018, as stated on page 102 of the agenda (Attachment 5 of the report).
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Resolved AUD/2017/082 That the Audit, Risk and Finance Subcommittee Receives the report Section 17A Service Delivery Review progress report (R8167) and its attachments (A1824993, A1845758, A1844354, A1843923, A1837281, A1633609, A1819898, A1844359, A1853049). Barker/Dahlberg Carried |
17. Tax Risk Management Strategy
Document number R8585, agenda pages 124 - 132 refer.
Senior Accountant, Tracey Hughes spoke to the report and answered questions.
Discussion took place regarding the management of council’s tax liability as a whole to maximise its efficiency. It was noted that Council would be engaging with Tasman District Council to consider this topic. It was agreed that a request for the provision of a report to the Subcommittee on efficient tax management, after that work has been completed, be added to the motion.
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Resolved AUD/2017/083 That the Audit, Risk and Finance Subcommittee Receives the report Tax Risk Management Strategy (R8585) and its attachments (A1847439 and A1847460); and Requests that a review is undertaken of the group tax strategy to ensure maximum group efficiencies.
Murray/Dahlberg Carried |
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Recommendation to Council AUD/2017/084 That the Council Adopts the Tax Risk Management Strategy (A1847439). Barker/Dahlberg Carried
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There being no further business the meeting ended at 11.55am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Works and Infrastructure Committee Minutes - 16 November 2017
Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 16 November 2017, commencing at 9.02am
Present: Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, P Matheson (Deputy Chairperson), G Noonan, and T Skinner
In Attendance: Councillors I Barker and B McGurk, Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apology/ies : Nil
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
4.1 28 September 2017
Document number M2960, agenda pages 8 - 15 refer.
Attendance: Councillor Lawrey entered the meeting at 9.04am.
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Resolved WI/2017/069 That the Works and Infrastructure Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 September 2017, as a true and correct record. Matheson/Skinner Carried |
4.2 31 October 2017
Document number M3066, agenda pages 16 - 17 refer.
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Resolved WI/2017/070 That the Works and Infrastructure Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 31 October 2017, as a true and correct record. Dahlberg/Skinner Carried |
5. Status Report - Works and Infrastructure- 16 November 2017
Document number R8685, agenda pages 18 - 20 refer.
Attendance: Her Worship the Mayor R Reese entered the meeting at 9.06am.
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Resolved WI/2017/071 That the Works and Infrastructure Committee Receives the Status Report Works and Infrastructure Committee 16 November 2017 (R8685) and its attachment (A1150321).
Lawrey/Dahlberg Carried |
6. Chairperson's Report
Document number R8698, agenda pages 21 - 22 refer.
The Chairperson advised the meeting that he had attended the National Trafinz (Transport for People) conference, and had found it of great benefit.
Manager Roading and Utilities, Margaret Parfitt, was congratulated for her role in the organisation of the conference and was acknowledged by the Chairperson for her new role as Manager Roading and Utilities.
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Resolved WI/2017/072 That the Works and Infrastructure Committee Receives the Chairperson's Report (R8698). Walker/Dahlberg Carried |
7. Capital Expenditure Programme - Requests for Change
Document number R8185, agenda pages 23 - 27 refer.
Manager Capital Projects, Shane Davies spoke to the report and answered questions.
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Resolved WI/2017/073 That the Committee Receives the report Capital Expenditure Programme - Requests for Change (R8185).
Her Worship the Mayor/Acland Carried |
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Recommendation to Council WI/2017/074 That the Council Approves with respect to project 2968 Orphanage Stream/Sunningdale Drive flood protection, that $84,159 from 2018-19 budget be transferred to the 2017-18 budget; and Approves with respect to project 1187 Neale Park sewer pump station upgrade, that construction work be re-phased over two years and $1,116,729 from 2017-18 budget be transferred to the 2018-19 budget; and Approves
with respect to project 2624 Nile Street East Stormwater and flood
protection, that construction work be re-phased to 2018-19 and $772,904 from
2017-18 budget be transferred to the 2018-19 budget. Her Worship the Mayor/Acland Carried
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8. Consideration for Footpath Operation of Electric NZ Post Delivery Vehicles (Paxsters)
Document number R8458, agenda pages 28 - 42 refer.
Manager Roading and Utilities, Margaret Parfitt spoke to the report and answered questions. An replacement Attachment 2 – Exclusion zones (A1856532) was tabled.
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Resolved WI/2017/075 That the Committee Receives the report Consideration for Footpath Operation of Electric NZ Post Delivery Vehicles (Paxsters) (R8458) and its attachments A1853996, A1856532 ; and Defers any decision regarding approval for NZ Post to operate Paxster vehicles on Nelson City Council footpaths to when the outcome of the Hamilton City Council trial is known, expected after July 2018.
Dahlberg/Matheson Carried |
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Attachments 1 A1856532 - replacement Attachment 2 - Exclusion zones |
9. Waste Assessment and Joint Waste Management and Minimisation Plan
Document number R8365, agenda pages 43 - 145 refer.
Senior Asset Engineer – Solid Waste, Johan Thiart spoke to the report and answered questions.
Councillor Lawrey indicated his willingness to become a member of the working party and a motion was moved and seconded accordingly.
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Addition of Councillor Lawrey to the Joint Council Waste Working Party |
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Resolved WI/2017/076 That the Works and Infrastructure Committee Approves the addition of Councillor Lawrey to the Joint Council Waste Working Party. Dahlberg/Noonan Carried |
Further discussion took place regarding waste, recycling and environmental costs and the terms or reference for the working party.
The meeting agreed that the quorum for the working party should be five members with two councillors from each council, and that it did not agree with the co-opting of additional members to the working party. It was noted that Tasman District Council had approved the working party terms of reference and agreed that the changes be noted and the process be worked through by officers.
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Resolved WI/2017/077 That the Committee Receives the report Waste Assessment and Joint Waste Management and Minimisation Plan (R8365) and its attachments (A1795347, A1822245 and A1831374); and Approves the Joint Waste Assessment (A1795347) as attached to report R8365 as an assessment under section 51 of the Waste Minimisation Act.
Dahlberg/Noonan Carried |
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Recommendation to Council WI/2017/078 That the Council Approves the formation of a Joint Nelson City Council/Tasman District Council Working Party to advise both Councils on the review of the Nelson Tasman Joint Waste Management and Minimisation Plan 2012, subject to a reciprocal agreement by Tasman District Council; and Approves the Draft Terms of Reference as amended to reflect the removal of the words ‘co-opt and change of quorum to five, including two councillors from each council (A1831374); and Appoints Councillors Walker, Barker and Lawrey as Nelson City Council members of the Joint Council Waste Working Party; and Notes that the Joint Council Waste Working Party will report back to this Council’s Works and Infrastructure Committee to ensure that the Joint Waste Management and Minimisation Plan can be adopted by April 2018.
Dahlberg/Noonan Carried
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10. Exclusion of the Public
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Resolved WI/2017/079 That the Works and Infrastructure Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Noonan/Matheson Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Status Report - Works and Infrastructure- Public Excluded - 16 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
2 |
Parkers Road Pump Station land exchange
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.20am and resumed in public session at 10.47am.
11. Re-admittance of the Public
|
Resolved WI/2017/083 That the Works and Infrastructure Committee Re-admits the public to the meeting.
Dahlberg/Lawrey Carried |
There being no further business the meeting ended at 10.47am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Sports and Recreation Committee Minutes - 21 November 2017
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 21 November 2017, commencing at 9.04am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillor I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors G Noonan and P Matheson, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Manager Communications (P Shattock) Senior Strategic Adviser (N McDonald) and Governance Adviser (E Stephenson)
Apologies: Councillor Fulton for lateness
1. Apologies
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Resolved SPO/2017/103 That the Sports and Recreation Committee Receives and accepts the apology from Councillor Fulton for lateness. Courtney/McGurk Carried |
2. Confirmation of Order of Business
Changes were made to the order of items during the meeting.
3. Interests
Councillor Rutledge declared an interest in Natureland Wildlife Trust.
4. Public Forum
Attendance: Her Worship the Mayor R Reese entered the
meeting at 9.06am.
Attendance: Councillor Rutledge left the meeting at 9.06am and took no part in Item 4.1.
Attendance: Councillor Fulton entered the meeting at 9.09am.
4.1
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Meg Rutledge and Alan Hinton - Natureland Wildlife Trust |
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Meg Rutledge, Director, and Alan Hinton, Board Chair, of Natureland Wildlife Trust, spoke about the Trust’s 10 Year Plan and answered questions. A PowerPoint presentation was provided. |
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Attachments 1 A1867843 Natureland Wildlife Trust PowerPoint presentation |
Attendance: Councillor Rutledge returned to the meeting at 9.26am.
4.2
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Mark Sheehan - Tasman United Football Club |
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Mark Sheehan, from Tasman United Football Club, spoke about the National Premier League Football teams representing the region. He provided an update to the Committee on where Tasman United came from, what they were up to and the benefits to the community that support from the Council brought and answered questions. A PowerPoint presentation was provided. |
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Attachments 1 A1868242 - Tasman United PowerPoint presentation |
4.3 Les Edwards - Tasman Rugby Union and Dave McLeod - Project Architecture
Les Edwards, of Tasman Rugby Union, and Dave McLeod, Project Architecture, spoke about proposed corporate boxes at Trafalgar Park. A PowerPoint presentation was provided.
It was noted that a decision was required as soon as possible and the meeting agreed to request that an officer report on the proposal be provided to the December Council meeting, rather than the Sports and Recreation Committee, which was not meeting again until February 2018, due to urgency.
The meeting was adjourned at 10.05am and reconvened at 10.10am.
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Tasman Rugby Union Port Stand alteration proposal |
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Resolved SPO/2017/104 That the Sports and Recreation Committee Requests that a report be prepared in relation to the Tasman Rugby Union proposal to alter the Port Stand Trafalgar Park; and Refers the matter to Council for a decision in December due to urgency.
McGurk/Her Worship the Mayor Carried |
|
Attachments 1 A1867237 - Tasman Rugby Union PowerPoint presentation |
The meeting was adjourned at 10.15am and reconvened at 10.41am. Her Worship the Mayor R Reese was not present.
5. Confirmation of Minutes
5.1 5 October 2017
Document number M2988, agenda pages 9 - 15 refer.
|
Resolved SPO/2017/105 That the Sports and Recreation Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 5 October 2017, as a true and correct record. McGurk/Walker Carried |
6. Status Report - Sports and Recreation Committee - 21 November 2017
Document number R8705, agenda pages 16 - 18 refer.
|
Resolved SPO/2017/106 That the Sports and Recreation Committee Receives the Status Report Sports and Recreation Committee 21 November 2017 (R8705) and its attachment (A1664423).
McGurk/Courtney Carried |
Attendance: Her Worship the Mayor R Reese returned to the meeting at 10.47am.
7.
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Chairperson's Report |
|
The Chairperson provided a verbal report, he said that he had attended the Riverside pool’s 90th anniversary and thanked Facility Manager, Dave McKenzie, for organising the celebration, which had displayed flags and a board at side of pool showing the history of the 90 year old building. It was also noted that the floor had been strengthened. The Chair reflected that this was a well utilised pool in a great old building, which had stood the test of time and fitted in well. |
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Resolved SPO/2017/107 That the Sports and Recreation Committee Receives the Chairperson’s verbal report. Courtney/McGurk Carried |
Agenda Item 12 – Nelson Marina Strategy was accorded precedence at this time.
8 . Nelson Marina Strategy - Adoption of Strategy
Document number R8081, agenda pages 107 - 167 refer.
Property Parks and Facilities Asset Manager, Andrew Petherham, spoke to the report, provided background to the process and answered questions. Roger Gibbons was invited to the table and provided background information regarding the formation of the advisory group, and answered questions. Mr Petherham noted a change (underlined) from the previous report on page 163 of the agenda regarding the increase of berth provision for visitors to 25%, as no longer relevant and that the strategy contained a few typographical errors, which would be corrected.
A question was asked regarding the difference in paragraph 5.2 of the officer report and section 3.2 of the SLR report.
The meeting was adjourned at 11.02am, for a point of clarification, and reconvened at 11.03am.
It was confirmed that the SLR version was correct and paragraph 5.2 of the officer’s report should be disregarded. Two images showing potential Marina layouts were tabled.
Attendance: Councillor Barker left the meeting at 11.27am until 11.28am.
Attendance: Councillor Matheson left the meeting at 11.27am until 11.29am.
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Resolved SPO/2017/108 That the Sports and Recreation Committee Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and its attachments A1860198 and A1860754. Her Worship the Mayor/Walker Carried |
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Following further discussion, it was agreed that in order to ensure confidence that the strategy was self-funding, it was important to know the real value of the asset, which should be the depreciated replacement cost valuation, and an additional motion requesting a report on this issue was proposed. |
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Resolved SPO/2017/109 That the Sports and Recreation Committee Requests a report from the Chief Executive Officer detailing options for the treatment of depreciation within the Marina Closed Account. Rutledge/Courtney Carried |
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Attachments 1 A1870853 - tabled documents - Draft Marina images |
The words ‘with minor amendments’ were added to the motion, to allow for any minor edits required prior to the adoption of the strategy by Council.
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Recommendation to Council SPO/2017/110 That the Council Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198, with minor amendments. Walker/Barker Carried
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9. Nelson City Council Easement - Bishopdale Reserve
Document number R8363, agenda pages 94 - 98 refer.
Team Leader Property, Peter Hunter and Acting Group Manager Infrastructure, Shane Davies answered questions.
|
Resolved SPO/2017/111 That the Sports and Recreation Committee Receives the report Nelson City Council Easement - Bishopdale Reserve (R8363); and its attachment (A1832806).
Rutledge/Her Worship the Mayor Carried |
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Recommendation to Council SPO/2017/112 That the Council Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and
Rutledge/Her Worship the Mayor Carried
|
10. Natureland Wildlife Trust 10 year plan and request for funding
Document number R8722, agenda pages 19 - 93 refer.
Attendance: Councillor Rutledge left the meeting at 12.18pm and took no part in this item.
Group Manager Community Services, Chris Ward spoke to the report and answered questions.
|
Resolved SPO/2017/113 That the Sports and Recreation Committee Receives the report Natureland Wildlife Trust 10 year plan and request for funding (R8722) and its attachments (A1863878, A1849829, A1862894 and A1864951); and Directs the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of: - the Natureland Wildlife Trust’s 10 year business plan and business objectives - the outcomes and benefits sought by Council and the community from Natureland.
Her Worship the Mayor/McGurk Carried |
The meeting was adjourned at 12.45pm, and reconvened at 1.19pm, Her Worship the Mayor R Reese and Councillor Fulton were not present.
11. Capital Expenditure Programme - Requests for Change
Document number R8189, agenda pages 99 - 101 refer.
Acting Group Manager Infrastructure, Shane Davies, spoke to the report and answered questions.
Attendance: Councillor Fulton returned to the meeting at 1.22pm.
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Resolved SPO/2017/114 That the Sports and Recreation Committee Receives the report Capital Expenditure Programme - Requests for Change (R8189). Barker/Fulton Carried |
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Recommendation to Council SPO/2017/115 That the Council Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28. Barker/Fulton Carried
|
12. Saxton Field Footpath Easement - Radio NZ
Document number R8370, agenda pages 102 - 106 refer.
Senior Property Officer, Susan Mathieson, spoke to the report, noting a correction to the recommendation that legal costs were being met by the project budget, and not by Nelson City Council, as stated in the agenda.
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Resolved SPO/2017/116 That the Sports and Recreation Committee Receives the report Saxton Field Footpath Easement - Radio NZ (R8370) and its attachment (A1837467) McGurk/Courtney Carried |
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Recommendation to Council SPO/2017/117 That the Council Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by the project budget; and Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.
McGurk/Courtney Carried
|
13. Exclusion of the Public
|
Resolved SPO/2017/118 That the Sports and Recreation Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: McGurk/Courtney Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
|
2 |
Status Report - Sports and Recreation Committee- Public Excluded - 21 November 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
3 |
Saxton Field Land Purchase
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.42pm and resumed in public session at 2.01pm.
14. Re-admittance of the Public
|
Resolved SPO/2017/123 That the Sports and Recreation Committee Re-admits the public to the meeting.
Rutledge/Courtney Carried |
There being no further business the meeting ended at 2.01pm.
Confirmed as a correct record of proceedings:
Planning and Regulatory Committee Minutes - 23 November 2017
Minutes of a meeting of the Planning and Regulatory Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 23 November 2017, commencing at 9.00am
Present: Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese (Co-Chairperson), Councillors L Acland, Councillor I Barker, B Dahlberg, K Fulton, S Walker and Ms G Paine
In Attendance: Group Manager Strategy and Environment (C Barton), Manager Roading and Utilities (M Parfitt), Manager Building (M Brown), Team Leader City Development (L Gibellini), Manager Environment (M Heale), Manager Consents and Compliance (M Bishop), Team Leader Science & Environment (J Martin), Environmental Programmes Adviser (R Frizzell), Environmental Programmes Adviser (L Marshall) and Governance Adviser (P White)
Apologies: Councillor Barker for early departure.
1. Apologies
|
Resolved PR/2017/060 That the Planning and Regulatory Committee Accepts apologies from Cr Barker for early departure. McGurk/Fulton Carried |
2. Confirmation of Order of Business
There was no change to the Order of Business.
3. Interests
Chairperson B McGurk noted his interest in Item 13 on the agenda Submission on Proposed Tasman-Nelson Regional Pests Management Plan, and signalled his intent to vacate the Chair for that item.
4. Public Forum
4.1 Jill Kearns
Jill spoke about the Urban Environments Bylaw No 225 in relation to her property at Champion Road. The zoning had been changed about five years previously to urban. Her property is a lifestyle block and she had been visited by compliance officers in relation to complaints about her roster, which was not permitted in an urban zone. She believed that the bylaw needed to be modified to take into account lifestyle blocks in an urban area.
5. Confirmation of Minutes
5.1 3 October 2017
Document number M2976, agenda pages 9 - 18 refer.
|
Resolved PR/2017/061 That the Planning and Regulatory Committee Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 3 October 2017, as a true and correct record. Walker/Dahlberg Carried |
6. Status Report - Planning and Regulatory Committee - 23 November 2017
Document number R8713, agenda pages 19 - 23 refer.
|
Resolved PR/2017/062 That the Planning and Regulatory Committee Receives the Status Report Planning and Regulatory Committee 23 November 2017 (R8713) and its attachment (A1736802). Walker/Her Worship the Mayor Carried |
7. Co-Chairperson's Report
There was no report.
8. Strategy and Environment Report for 1 July - 30 September 2017
Document number R8196, agenda pages 24 - 58 refer.
The meeting adjourned at 9.15am and recommenced at 9.25am due to technological issues.
Manager Building, Martin Brown, Team Leader City Development, Lisa Gibellini, Manager Environment Matt Heale, Manager Consents and Compliance, Mandy Bishop, Environmental Programmes Adviser, Richard Frizzell and Team Leader Science & Environment, Jo Martin joined the table to speak to the report.
Mr Frizzell tabled a paper detailing a recent air quality exceedance in Airshed B1(A1870652). Members discussed the possible reasons for the exceedance, which had not been identified.
Ms Gibillini spoke about Special Housing Areas (SHAs). She said that since the general election there was concern about a possible change in policy direction on SHAs. After writing to the Minister of Housing Urban Development, the Mayor had received a response confirming the Ministry’s commitment to all SHAs already in progress.
Attendance: Councillor Barker left the meeting at 9.37am.
|
Resolved PR/2017/063 That the Planning and Regulatory Committee Receives the report Strategy and Environment Report for 1 July - 30 September 2017 (R8196) and its attachments (A1809078, A1849355); and Accepts the Nelson Plan Overview of Workshop Recommendations and Direction in Attachment 2 to Report R7917 (A1849355). Paine/Walker Carried |
|
Attachments 1 A1870652 Air Quality Exceedance Airshed B1 |
9. Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules
Document number R8600, agenda pages 59 - 70 refer.
Manager Roading and Utilities, Margaret Parfitt, spoke to the report.
|
Resolved PR/2017/064 That the Planning and Regulatory Committee Receives the report Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules (R8600) and its attachment (A1848805); and Approves amendments detailed in the report R8600 to the following schedules of the Bylaw No 207, parking and Vehicle Control (2011) : · Schedule 4: Time limited parking · Schedule 9: No Stopping. Fulton/Walker Carried |
10. Compliance Strategy
Document number R8673, agenda pages 71 - 89 refer.
Manager Consents and Compliance, Mandy Bishop spoke to the report.
|
Resolved PR/2017/065 That the Planning and Regulatory Committee Receives the report Compliance Strategy (R8673) and its attachment (A1855717) Dahlberg/Fulton Carried |
|
Recommendation to Council PR/2017/066 That the Council Approves the Compliance Strategy 2017 to guide staff and contractors in the exercise of enforcement obligations on behalf of the Council. Dahlberg/Fulton Carried
|
11. National Policy Statement Urban Development Capacity - Quarterly Report
Document number R8477, agenda pages 90 - 111 refer.
Team Leader City Development, Lisa Gibillini spoke to the report and answered question on non-residential consents.
|
Resolved PR/2017/067 That the Planning and Regulatory Committee Receives the report National Policy Statement Urban Development Capacity - Quarterly Report June 2017 (R8477) and its attachment A1852986; and Agrees to the report being circulated to the Ministry of Business, Innovation and Employment and placed on Council’s website. Dahlberg/Fulton Carried |
12. Marine and Coastal Area (Takutai Moana) Act
Document number R8668, agenda pages 112 - 115 refer.
Group Manager Strategy and Environment, Clare Barton presented the report.
|
Recommendation That the Planning and Regulatory Committee Receives the report Marine and Coastal Area (Takutai Moana) Act (R8668). Paine/Her Worship the Mayor |
13. Submission on Proposed Tasman-Nelson Regional Pest Management Plan
Councillor McGurk vacated the Chair at 10.01am due to a conflict of interest, and took no part in the debate. Her Worship, Mayor R Reese took the Chair.
Councillor Fulton declared and interest and withdrew from the meeting.
Document number R8696, agenda pages 116 - 119 refer.
Environmental Programmes Adviser, Richard Frizzell spoke to the report.
|
Resolved PR/2017/068 That the Planning and Regulatory Committee Receives the report Submission on Proposed Tasman-Nelson Regional Pest Management Plan (R8696); and Agrees a submission be prepared on behalf of Council so that pest management issues for Nelson City are fully considered. Dahlberg/Walker Carried |
Her Worship, Mayor R Reese vacated the Chair, and Councillor McGurk returned to the meeting and the Chair at 10.03am.
Councillor Fulton rejoined the meeting.
14. Nelson Biodiversity Strategy Draft
Document number R8704, agenda pages 120 - 146 refer.
Environmental Programmes Adviser, Leigh Marshall, spoke to the report.
|
Resolved PR/2017/069 That the Planning and Regulatory Committee: Receives the report Nelson Biodiversity Strategy Draft (R8704) and its attachment (A1861351); and Approves the draft Nelson Biodiversity Strategy 2017-2020 in principle. McGurk/Fulton Carried |
15. Nelson Plan Resourcing
Document number R8520, agenda pages 147 - 155 refer.
Manager Environment, Matt Heale spoke to the report.
|
Resolved PR/2017/070 That the Planning and Regulatory Committee Receives the report Nelson Plan Resourcing (R8520) and its attachment (A1858783). Her Worship the Mayor/Fulton Carried |
|
Recommendation to Council That the Council Allocates an additional unbudgeted $600,000 for the development of the Nelson Plan in the 2017/2018 financial year; and Notes that some increases in the 2017/2018 financial year will be offset by reducing budget projections for 2018/2019 by $300,000 and savings in consultant costs by employing an additional staff member and as recruitment of vacancies is achieved. Her Worship the Mayor/Fulton
|
16. Exclusion of the Public
|
Resolved PR/2017/071 That the Planning and Regulatory Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Walker/Paine Carried |
The meeting went into public excluded session at 10.14am and resumed in public session at 10.52am.
17. Re-admittance of the Public
|
Resolved PR/2017/072 That the Planning and Regulatory Committee Re-admits the public to the meeting.
Paine/Acland Carried |
There being no further business the meeting ended at 10.52am.
Confirmed as a correct record of proceedings:
Community Services Committee Minutes - 28 November 2017
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 28 November 2017, commencing at 9.02am
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge
In Attendance: Councillor S Walker, Group Manager Community Services (C Ward), Acting Group Manager infrastructure (S Davies), Senior Strategic Adviser (N McDonald) and Governance Advisers (E Stephenson and R Terry)
Apology/ies : Nil
1. Apologies
2. Confirmation of Order of Business
There was no change to the order of items.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 19 October 2017
Document number M3022, agenda pages 9 - 18 refer.
|
Resolved CS/2017/096 That the Community Services Committee Confirms the minutes of the meeting of the Community Services Committee, held on 19 October 2017, as a true and correct record. McGurk/Courtney Carried |
6. Status Report - Community Services Committee - 28 November 2017
Document number R8743, agenda pages 19 - 20 refer.
Attendance: Councillor Fulton entered the meeting at 9.04am.
|
Resolved CS/2017/097 That the Community Services Committee Receives the Status Report Community Services Committee 28 November 2017 (R8743) and its attachment (A1157454).
McGurk/Courtney Carried |
7. Chairperson's Report for Community Services 28 November 2017
Document number R8760, agenda pages 21 - 23 refer.
Attendance: Councillor Lawrey entered the meeting at 9.05am.
The Chairperson provided an additional verbal report updating the Committee on Greenmeadows Reserve, noting that:
· changes to the project scope were approved by the Community Services Committee on 31 August 2017 which adjusted the completion date from November 2017 to February 2018
· more recent delays relating to steel delivery and installation had moved the February 2018 timeframe to the end of March 2018
· the majority of the structural elements were now complete and the steel roofing was installed over most of the roof. This reduced the influence of weather on the project and had allowed services subcontractors to progress.
Attendance: Her Worship the Mayor R Reese entered the meeting at 9.11am.
|
Resolved CS/2017/098 That the Community Services Committee Receives the Chairperson's Report for Community Services 28 November 2017 (R8760).
Noonan/Rutledge Carried |
8. Nelson Festivals Trust Deed
Document number R8605, agenda pages 24 - 38 refer.
Group Manager, Chris Ward spoke to the report and answered questions.
Clarification was provided regarding the criteria relating to the Trust being classified as a Council Controlled Organisation. Discussion took place regarding the casting vote provision in the Trust Deed and appointment of Trustees.
|
Resolved CS/2017/099 That the Community Services Committee Receives the report Nelson Festivals Trust Deed (R8605) and its attachment (A1867010).
Rutledge/Courtney Carried |
Further questions were answered regarding Trustees’ remuneration, protection of the Nelson brand, funding, financial stability, delivery of the Arts Festival, Council involvement and the appointment of Trustees. The meeting was in agreement that the Trust deed should align with Council’s Standing Orders, which did not provide for a casting vote, and that Council should appoint more than one Trustee.
The meeting was adjourned at 9.46am and reconvened at 9.54am.
During debate, Her Worship the Mayor R Reese, raised a Point of Order, requesting that Councillor Lawrey withdraw the word ‘interference’ as she felt that it indicated impropriety. The Point of Order was upheld by the Chairperson and Councillor Lawrey subsequently withdrew the word.
The amended motion was put in parts.
|
Recommendation to Council CS/2017/100 That the Council Approves the draft Nelson Festivals Trust Deed (A1867010), with the following amendment: · no casting vote.
Matheson/Rutledge Carried
|
|
|
Recommendation to Council CS/2017/101 That the Council Approves the draft Nelson Festivals Trust Deed (A1867010), with the following amendment: · two of the trustees to be appointed by the Council, on an ongoing basis.
Matheson/Rutledge Carried |
|
9. Community Investment Fund - Priorities and Review
Document number R8606, agenda pages 39 - 61 refer.
Community Partnerships Adviser, Matt Walters, spoke to the report and answered questions.
|
Resolved CS/2017/102 That the Community Services Committee Receives the report Community Investment Fund - Priorities and Review (R8606) and its attachments (A1854528), (A1865025), (A1854597) and (A1833653). Rutledge/Fulton Carried |
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Recommendation to Council CS/2017/103 That the Council Approves that the Community Assistance Policy be renamed the Community Investment Policy; and Approves the amended Community Investment Policy (A1854528); and Approves the amended Terms of Reference for the Community Investment Funding Panel (A1854597); and Re-appoints the current Community Investment Funding panel community representatives (Graeme Thomas, Katy Steele, Rachel Saunders, Susan Hawthorne) for the 2018/19 funding allocations; and Notes that all four community representative roles will be re-advertised prior to 2019/20 funding allocations; and Approves the Community Investment Fund priorities (A1833653) for funding allocations to be made from the fund in 2018/19.
Rutledge/Fulton Carried
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10. Establishment of Nelson Whakatu Menzshed
Document number R8694, agenda pages 62 - 67 refer.
Leases Officer, Jules Read, and Community Partnerships Adviser, Matt Walters, answered questions. Ms Read noted an amendment to paragraphs 3.4 and 4.10 of the agenda report, in that approximate costs for the works would be around $7,150, not $5,000.
Attendance: Her Worship the Mayor R Reese left the meeting at 10.17am.
Attendance: The Chairperson, Councillor Noonan, left the meeting at 10.20am and Councillor Courtney assumed the Chair.
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Resolved CS/2017/104 That the Community Services Committee Receives the report Establishment of Nelson Whakatu Menzshed (R8694) and its attachment (A1860796).
Matheson/Rutledge Carried |
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Recommendation to Council CS/2017/105 That the Council Approves the granting of a Community Lease for Nelson Whakatu Menzshed at 236 Haven Road as outlined in red on Attachment one (A1860796) of report R8694 for a period of one year at an annual rent of $532 + GST; and Approves the completion of necessary electrical works (funded from the $10,000 set aside for development of a Menzshed in the 2017/18 Annual Plan) to the building prior to commencement of a lease; and Approves the release of residual funding from the $10,000 set aside in the 2017/18 Annual Plan to the amalgamated Menzshed group to assist with further establishment costs.
Matheson/Rutledge Carried
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REPORTS FROM COMMITTEES
11. Nelson Youth Council - 24 October 2017
Document number M3021, agenda pages 68 - 73 refer.
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Resolved CS/2017/106 That the Community Services Committee Receives the unconfirmed minutes of a meeting of the Nelson Youth Council, held on 24 October 2017.
McGurk/Fulton Carried |
The meeting was adjourned at 10.28am and reconvened at 11.10am with Councillor Noonan presiding.
12. Exclusion of the Public
Rachel Dodd, representing The City of Nelson Civic Trust, was to be in attendance for Item 3 of the Public Excluded agenda - Gifting of the Civic Trust Sculpture, to answer questions and, accordingly, the following resolution was passed:
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Resolved CS/2017/107 That the Community Services Committee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, that Rachel Dodd, representing the City of Nelson Civic Trust, remains after the public has been excluded, as she has knowledge that will assist the Committee; and Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Rachel Dodd possesses relates to the gifting of the Civic Trust sculpture.
Rutledge/Courtney Carried |
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Resolved CS/2017/108 That the Community Services Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Courtney/Matheson Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 19 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Status Report - Community Services Committee - Public Excluded - 28 November 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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3 |
Gifting of the Civic Trust Sculpture
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
The meeting went into public excluded session at 11.11am and resumed in public session at 11.34am.
13. Re-admittance of the Public
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Resolved CS/2017/113 That the Community Services Committee Re-admits the public to the meeting.
Her Worship the Mayor/Rutledge Carried |
There being no further business the meeting ended at 11.34am.
Confirmed as a correct record of proceedings:
Hearings Panel - Other Minutes - 29 November 2017
Minutes of a meeting of the Hearings Panel - Other
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 29 November 2017, commencing at 9.00am
Present: Councillor B McGurk (Chairperson) and Councillor S Walker
In Attendance: Manager Environmental Inspections (B Edwards), Governance Adviser (P White) and Governance Support (K McLean)
Apology/ies : Nil
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Objection to Classification of a Dog as Menacing - Rebecca Bennett - Dog named "Camo"
Document number R8737, agenda pages 4 - 24 refer.
The objector, Ms Rebecca Bennett was present and was accompanied by Ms Maria Walsh.
Ms Bennett confirmed that she had received the officer’s report ahead of the hearing meeting.
Manager Environmental Inspections, Brent Edwards noted a correction required to the report in paragraph 5.7.1. Ms Bennett had provided five letters in support of the dog, not the three letters stated. Mr Edwards tabled two sets of photographs provided by Ms Bennett (A1873555) that showed the dog at home, with family, in public situations with other people and other dogs, and with a patient at Hospice, where Ms Bennett worked.
Mr Edwards summarised the incident on 27 September 2017 that had led to the dog being classified as menacing. He stated that a menacing dog is required to be neutered and muzzled whenever in public.
The meeting viewed a video taken on the day of the incident (A1839259) which showed the dog barking and lunging at a person walking past.
Ms Bennett answered questions about the dog’s history, the situation on the day of the incident, and normal routine. She also reported on her previous experience as a dog owner.
At the conclusion of questions, the Chairperson advised that the meeting would be adjourned to allow the Panel to fully consider the matter before reaching a decision.
The meeting adjourned at 9.34am and recommenced at 9.55am.
The Chairperson summarised the conclusion of the Panel, that:
· Ms Bennett was clearly a responsible caring dog owner who cherished her dog
· the video shown of the incident on 27 September did appear to have been staged, but did show the behaviour as reported by the three calls that had been received by Council’s Animal Control Unit of the dog barking and lunging
· there was no previous experience of dog behaving in this way, but also the dog had not been placed in this type of situation previously (tied to a seat in a busy thoroughfare on a weekday afternoon)
· under section 33B(2)(a) of the Dog Control Act, Ms Bennett had restrained the dog on the day of the incident (the dog was tied up), the dog was neutered and microchipped, and that Ms Bennett had undertaken to fence her property
· the report from the dog behaviourist stated that she had been unable to identify a specific trigger for the dog’s behaviour, and that she did feel there were risks involved with him
· under Section 33A(1)(b)(i) of the Dog Control Act, the dog may pose a threat to any person because of the observed behaviour of the dog on 27 September 2017
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Resolved HEA/2017/015 That the Hearings Panel - Other Receives the report Objection to Classification of a Dog as Menacing - Rebecca Bennett - Dog named "Camo" (R8737) and its attachments (A1867668, A1867669, A1850853 and A1867670); and Dismisses the objection of Rebecca Bennett; and Upholds the classification of “Camo” as menacing. McGurk/Walker Carried |
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Attachments 1 A1873555 Photos as supplied by Rebecca Bennett 2 A1839259 (not attached as unsupported file format) |
There being no further business the meeting ended at 10.01am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Governance Committee Minutes - 30 November 2017
Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 30 November 2017, commencing at 9.00am
Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney, B Dahlberg (Deputy Chairperson), P Matheson, G Noonan, M Rutledge and T Skinner
In Attendance: Councillors B McGurk and S Walker, Senior Strategic Adviser (N McDonald), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), and Governance Adviser (P White)
Apologies: Nil
Her Worship the Mayor and Councillor Tim Skinner were not present at the commencement of the meeting.
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
The Chair confirmed that, if required, the meeting would adjourn at 10am for a Governance workshop and briefing.
Attendance: Councillor Skinner joined the meeting at 9.03am.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 26 October 2017
Document number M3044, agenda pages 8 - 11 refer.
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Resolved GOV/2017/086 That the Governance Committee Confirms the minutes of the meeting of the Governance Committee, held on 26 October 2017, as a true and correct record. Courtney/Dahlberg Carried |
Attendance: Her Worship the Mayor joined the meeting at 9.05am.
6. Status Report - Governance - 30 November 2017
Document number R8723, agenda pages 12 - 13 refer.
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Resolved GOV/2017/087 That the Governance Committee Receives the Status Report Governance Committee 30 November 2017 (R8723) and its attachment (A1160658). Noonan/Skinner Carried |
7. Chairperson's Report
The Chairperson acknowledged that the credit rating agency, Standard and Poor's, had re-affirmed its current AA long-term and A-1+ short-term credit rating for the Nelson City Council.
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Resolved GOV/2017/088 That the Governance Committee Receives the Chairperson’s verbal report. Barker/Noonan Carried |
8. Statement of Expectation 2018/19 - Bishop Suter Trust
Document number R8697, agenda pages 14 - 89 refer.
Group Manager Community Services, Chris Ward spoke to the report.
Suter Trust Chairperson Craig Potton and Trustees Gabrielle Hervey and Margaret Soderberg spoke to the meeting and gave a briefing on visitor numbers and demographics over the past year, what made art galleries a popular visitor destination and proposals to increase revenue streams.
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Resolved GOV/2017/089 That the Governance Committee Receives the report Statement of Expectation 2018/19 - Bishop Suter Trust (R8697) and its attachments (A1512571 and A1870160). Matheson/Dahlberg Carried |
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Recommendation to Council GOV/2017/090 That the Council Confirms the general matters to be included in the Bishop Suter Trust Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and Confirms the specific matters to be included in the Bishop Suter Trust Statement of Expectation letter as: • Development of a five year strategic plan, that; - Articulates a clear vision for the Suter; and - Identifies issues, opportunities and costs associated with delivering on that vision, including: o Opportunities to increase third party funding o Ensuring the staff have the right skills and capacity o Demonstrates Commitment to the principals of good asset management o Optimising the Governance Group’s skillset and blend; and • Development of a Governance succession plan; • Cybersecurity; and • Sustainability; and • Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards. Noonan/Courtney Carried
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Attendance: Councillor Noonan left the meeting at 9.55am. |
9. Statement of Expectation 2018/19 - Nelson Regional Development Agency
Document number R8745, agenda pages 90 - 140 refer.
Group Manager Community Services Chris Ward spoke to the report.
The members discussed the indicative measures of success and achievement contained in the previous Statement of Intent, noting that they were time-bound and therefore now out of date. The meeting agreed to add to the resolution a request for the review of the performance measures in the Statement of Expectation.
Attendance: Councillor Noonan returned at 10.03am.
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Resolved GOV/2017/091 That the Governance Committee Receives the report Statement of Expectation 2018/19 - Nelson Regional Development Agency (R8745) and its attachments (A1851817 & A1603844). Dahlberg/Rutledge Carried |
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Recommendation to Council GOV/2017/092 That the Council Confirms the general matters to be included in the Nelson Regional Development Agency Statement of Expectation letter as those identified in paragraphs 4.1 to 4.14 of report R8745; and Confirms the specific matters to be included in the Statements of Expectation letters as: • Cybersecurity; and • Sustainability; and • Recovery planning, in particular a request to identify potential hazards and how recovery is planned for these hazards. · Revised performance measures. Dahlberg/Rutledge Carried
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10. Draft Rates Remissions Policy
Document number R8732, agenda pages 141 - 147 refer.
Group Manager Corporate Services Nikki Harrison spoke to the report.
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Resolved GOV/2017/093 That the Governance Committee Receives the report Draft Rates Remissions Policy (R8732) and its attachments (A1769391 and A1866257); and Delegates to Council any decision making on the revised Revenue and Financing Policy and the revised Policy on Remission and Postponement of Rates on Maori Freehold Land in view of timing constraints. Courtney/Noonan Carried |
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Recommendation to Council GOV/2017/094 That the Council Approves changes to the Rates Remission Policy for concurrent consultation during the submission process for the Consultation Document to the Long Term Plan 2018-28. Dahlberg/Rutledge Carried
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11. Nelmac Letter of Expectation 2018/19 - referral to Council
Document number R8726, agenda pages 148 - 149 refer.
Group Manager Corporate Services Nikki Harrison spoke to the report.
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Resolved GOV/2017/095 That the Governance Committee Receives the report Nelmac Letter of Expectation 2018/19 - referral to Council (R8726); and Refers the Nelmac Letter of Expectation directly to the 14 December 2017 Council meeting. Noonan/Courtney Carried |
12. Exclusion of the Public
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The meeting went into public excluded session at 10.13am and resumed in open session at 10.15am.
Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
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Resolved GOV/2017/097 That the Governance Committee Confirms the minutes of part of the meeting of the Governance Committee, held with the public excluded on 26 October 2017, as a true and correct record. Matheson/Dahlberg Carried |
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10. Re-admittance of the Public |
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Resolved GOV/2017/098 That the Governance Committee Re-admits the public to the meeting. Noonan/Skinner Carried |
There being no further business the meeting ended at 10.15am..
Confirmed as a correct record of proceedings:
Chairperson
Date
Regional Transport Committee Minutes - 27 November 2017
Minutes of a meeting of the Regional Transport Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Monday 27 November 2017, commencing at 1.34pm
Present: Deputy Mayor P Matheson (Chairperson), Her Worship the Mayor R Reese, Councillors G Noonan (Deputy Chairperson), and M Rutledge and Mr J Harland
In Attendance: Councillors S Walker and B McGurk, Group Manager Corporate Services (N Harrison), Acting Group Manager Infrastructure (S Davies), Senior Asset Engineer - Transport and Roading (P Deveraux), Engineering Adviser (S McAuley), External Advisor, Transport (R Palmer), Manager Roading and Utilities (M Parfit), and Governance Adviser (P White),
Apology/ies : Nil
1. Apologies
2. Confirmation of Order of Business
There were no changes to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 Kate Malcolm
Ms Malcolm spoke about an earlier proposal for a Waimea Express Bus and the combining of the Tasman and Nelson Regional Transport Committees. She spoke from tabled notes (A1870810).
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Attachments 1 A1870810 Kate Malcolm Public Forum Notes |
4.2 Peter Olorenshaw - Nelson Transport Strategy (Nelsust)
Mr Orolenshaw spoke about the recommendations from the Programme Business Case (the most recent report) of the Nelson Southern Link Investigation and about progressing the Rocks Road Esplanade. His tabled notes (A1872551) and presentation (AA1871673).
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Attachments 1 A1872585 Peter Olorenshaw Nelsust Public Forum Notes 2 A1871673 Peter Olorenshaw Nelsust Public Forum Presentation |
4.3 Craig Dennis – Progress Nelson Tasman
Mr Dennis asked for support for the Southern Link investigation, and for the Southern Link to be progressed sooner than proposed by NZTA. He tabled his notes (A1872551).
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Attachments 1 A1872551 Craig Dennis Progress Nelson Tasman Public Forum Notes |
5. Confirmation of Minutes
5.1 19 June 2017
Document number M2693, agenda pages 5 - 6 refer.
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Resolved RTC/2017/010 That the Regional Transport Committee Confirms the minutes of the meeting of the Regional Transport Committee, held on 19 June 2017, as a true and correct record. Her Worship the Mayor/Matheson Carried |
6. Chairperson's Report
The Chair referred the members to a tabled letter received from the new Minister for Transport, Hon Phil Twyford (A1872000).
Mr Jim Harland spoke to the tabled update from NZTA (A1871999). Mr Harland noted that the Associate Minister for Transport was also the Minister for Regional Economic Development so there should be strong linkages for regional roading and transportation support.
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Attachments 1 A1872000 Direction for GPS 2018 - Minister of Transport 2 A1871999 NZTA Update November 2017 |
7. 16/17 Annual Monitoring Report on the Regional Land Transport Plan 2015-2021
Document number R8414, agenda pages 7 - 27 refer.
Senior Asset Engineer – Transport and Roading, Paul Devereux, and Engineering Adviser, Sue McAuley spoke to the report. Ms McAuley answered questions about commuter cyclist counts, and how this influences the RLTP and planning for cycle paths.
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Resolved RTC/2017/011 That the Regional Transport Committee Receives the report 16/17 Annual Monitoring Report on the Regional Land Transport Plan 2015-2021 (R8414) and its attachment (A1814810). Her Worship the Mayor/Noonan Carried |
8. Draft Regional Land Transport Plan Mid Term Review - Statement of Proposal
Document number R8627, agenda pages 28 - 139 refer.
Acting Group Manager Infrastructure, Shane Davies, Senior Asset Engineer - Transport and Roading, Paul Deveraux and External Adviser, Trasnport, Rhys Palmer spoke to the report.
Officers were asked to incorporate the following feedback into the document:
· To update the Forward to note the letter received from the Minister of Transport (A1872000) and the alignment between the RLTP and the direction of the new Government Policy Statement on Land Transport Funding (GPS).
· Pg47 C2 Figure 2
o changes to include travel time as a strategic response
o Add arrow between top box Problem (Constraints on the Transport Network) to Second Top Box Benefit (Communities and key routes become more resilient)
· Pg48 Amend Nelson regional context. Reference to Airport, Port, NMIT, Hospital. The 2013 Google reference is outdated. Use last employment sector growth numbers.
· Pg53 – Aviation sector information for Nelson Airport is out of date.
· Pg59 –Top of the South significant activities – alignment between wording in D1, Table 2, Table 4 and Appendix 5. Southern Link Investigation does need to be classified as significant as Council intends to include in funding submission on NLTP.
· Pg60 Table 3 may need to change to reflect changes in Figure 2 (Pg47) and Appendix 3.
· Pg68 Growth assumptions to be corrected.
· Pg69 – Climate Change and Natural Hazards needs updating – climate change is being addressed now, not in the future. Some references out of date (2009)
· Pg70 Amend Table 5 to reflect changes in Appendix 3
· Pg111 and PgP113 - Appendix 3 - Table 8 and Table 9. Include new Indicators and Targets to address
o (a) Arterial Congestion - suggest using travel time as per Nelson Southern Link Investigation (NSLI).
o (b) “Rat run” traffic volumes - performance measure consistent with design criteria for road.
o (c) Impact that heavy vehicles are having on pavement structures – some indictor of vehicles and ongoing costs
· Statement of Proposal Summary - changes in public transport plan are well highlighted, but need to give more information on all transport projects, not just public transport
· NZTA to supply some statistical data where there is reliance on the out-of-date 2013 census data.
· Pg 73 – concern about zero figures in the table – awaiting data from NZTA.
To ensure that the Regional Land Transport Plan incorporated changes to the Government Policy Statement Land Transport Funding when it was published, members agreed to extend the deliberation meeting date to April or May.
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Resolved RTC/2017/012 That the Regional Transport Committee: Receives the report Draft Regional Land Transport Plan Mid Term Review - Statement of Proposal (R8627) and its attachments (A1846406, A1857239 and A1857355). Rutledge/Noonan Carried |
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Resolved RTC/2017/013 That the Regional Transport Committee: Receives the report Draft Regional Land Transport Plan Mid Term Review - Statement of Proposal (R8627) and its attachments (A1846406, A1857239 and A1857355); and Adopts the Draft Regional Land Transport Plan Mid Term Review - Statement of Proposal including the Regional Public Transport Plan (A1846406) and the summary Statement of Proposal (A1857239), incorporating changes noted at the meeting, for the purposes of community consultation and the targeted public transport engagement letter (A1857355); and Delegates any minor word changes to the Chair of the Regional Transport Committee and Her Worship the Mayor. Noonan/Rutledge Carried |
There being no further business the meeting ended at 3.06pm.
Confirmed as a correct record of proceedings:
