Agenda of Sports and Recreation Committee

N-logotype-black-wide Sports and Recreation Committee

21 November 2017

Page No.

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

4.1 Meg Rutledge and Alan Hinton - Natureland Wildlife Trust

Meg Rutledge, Director, and Alan Hinton, Board Chair, of Natureland Wildlife Trust, will speak about the Trust’s 10 Year Plan.

4.2 Mark Sheehan - Tasman United Football Club

Mark Sheehan, from Tasman United Football Club, will speak about the National Premier League Football teams representing the region. He will provide an update to the Committee on where Tasman United came from, what they are up to and the benefits to the community that support from the Council brings.

5. Confirmation of Minutes

5.1 5 October 2017 9 - 15

Document number M2988

Recommendation

That the Sports and Recreation Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 5 October 2017, as a true and correct record.

6. Status Report - Sports and Recreation Committee - 21 November 2017 16 - 18

Document number R8705

Recommendation

That the Sport and Recreation Committee

Receives the Status Report Sports and Recreation Committee 21 November 2017 (R8705) and its attachment (A1664423).

7. Chairperson's Report

8. Natureland Wildlife Trust 10 year plan and request for funding 19 - 93

Document number R8722

Recommendation

That the Sports and Recreation Committee

Receives the report Natureland Wildlife Trust 10 year plan and request for funding (R8722) and its attachments (A1863878, A1849829, A1862894 and A1864951); and

Directs the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of:

- the Natureland Wildlife Trust’s 10 year business plan and business objectives

- the outcomes and benefits sought by Council and the community from Natureland.

9. Nelson City Council Easement - Bishopdale Reserve 94 - 98

Document number R8363

Recommendation

That the Sport and Recreation Committee

Receives the report Nelson City Council Easement - Bishopdale Reserve (R8363); and its attachment (A1832806).

Recommendation to Council

That the Council

Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Nelson City Council over the area shown in blue on the plan (A1832806) of Bishopdale Reserve with all legal costs associated with the easement to be met by Nelson City Council; and

Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and

10. Capital Expenditure Programme - Requests for Change 99 - 101

Document number R8189

Recommendation

That the Sport and Recreation Committee

Receives the report Capital Expenditure Programme - Requests for Change (R8189).

Recommendation to Council

That the Council

Approves, with respect to project 1074 Stoke Youth Park, that $52,660 from 2017-18 budget be deferred to the Long Term Plan 2018-28, and that overall project phasing and budget be considered in the Long Term Plan 2018-28.

11. Saxton Field Footpath Easement - Radio NZ 102 - 106

Document number R8370

Recommendation

That the Sport and Recreation Committee

Receives the report Saxton Field Footpath Easement - Radio NZ (R8370) and its attachment (A1837467)

Recommendation to Council

That the Council

Requests to the granting of a blanket easement (easement in gross) in favour of Nelson City Council from Radio New Zealand. The easement in gross is granted not specifically to any parcel of land but exclusively to Nelson City Council. The easement area is shown in red on the plan Attachment One (A1837467) of the Saxton Fields Reserve with all legal costs associated with the easement over Saxton Fields Reserve to be met by Nelson City Council; and

Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.

12. Nelson Marina Strategy - Adoption of Strategy 107 - 167

Document number R8081

Recommendation

That the Sport and Recreation Committee

Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and it’s attachments A1860198 and A1860754

Recommendation to Council

That the Council

Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198

Public Excluded Business

13. Exclusion of the Public

Recommendation

That the Sports and Recreation Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·
2	Status Report - Sports and Recreation Committee- Public Excluded - 21 November 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Saxton Field Land Purchase	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

14. Re-admittance of the public

Recommendation

That the Sports and Recreation Committee

Re-admits the public to the meeting.

Note:

· This meeting is expected to continue beyond lunchtime. (delete as appropriate)

· Lunch will be provided. (delete as appropriate)

· Youth Councillors Liam Bloomfield and Campbell Rollo will be in attendance at this meeting. (delete as appropriate)

Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 5 October 2017, commencing at 9.02am

Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker

In Attendance: Councillors M Lawrey and G Noonan; Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Parks and Facilities (R Bartlett), Property and Facilities Asset Planner (P Harrington) and Team Leader Governance (R Byrne)

Apology: Her Worship the Mayor Rachel Reese for early departure.

1. Apologies

Resolved SPO/2017/088

That the Committee

Receives and accepts an apology for early departure from Her Worship the Mayor Rachel Reese.

Walker/McGurk Carried

2. Confirmation of Order of Business

The Chairperson advised that he had agreed to an additional public forum speaker.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Attendance: Her Worship the Mayor joined the meeting at 9.06am

4. Public Forum

4.1 Tamika Simpson

Tamika Simpson presented a PowerPoint and spoke about ideas for promoting the Brook Motor Camp.

Attendance: Councillor Noonan joined the meeting at 9.18am

Attachments

1 Tamika Simpson PowerPoint Presentation Brook Valley Camp

4.2 Ian Goldschmidt

Ian Goldschmidt from the Nelson Mountain Bike Club spoke to a tabled document. He thanked the Committee for entering into a Memorandum of Understanding between NCC and the club.

Attachments

1 Ian Goldschmidt, NMBC handout

5. Confirmation of Minutes

5.1 22 August 2017

Document number M2832, agenda pages 8 - 13 refer.

It was noted that the Chairperson referred to the passing of Sir Colin Meads and that this should be recorded in the minutes.

Resolved SPO/2017/089

That the Committee

Confirms the amended minutes of the meeting of the Sports and Recreation Committee, held on 22 August 2017, as a true and correct record.

Rutledge/Walker Carried

6. Status Report - Sports and Recreation Committee - 5 October 2017

Document number R8473, agenda pages 14 - 15 refer.

It was noted that the Marina Advisory Group would continue to provide advice for the LTP process.

Resolved SPO/2017/090

That the Committee

Receives the Status Report Sports and Recreation Committee 5 October 2017 (R8473) and its attachment (A1664423).

Rutledge/Walker Carried

7. Chairperson's Report

The Chairperson gave a verbal report and noted that the Masters Games had commenced on 4 October.

8. Draft Parks and Reserves Asset Management Plan 2018-28

Document number R8243, agenda pages 16 - 48 refer.

Group Manager Community Services, Chris Ward, introduced the Plan and noted there would be a workshop to consider sports codes requests on 18 October 2017. Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report and answered questions.

Attendance: Her Worship the Mayor Rachel Reese left the meeting at 10.11am and returned at 10.14am

Resolved SPO/2017/091

That the Committee

Receives the report Draft Parks and Reserves Asset Management Plan 2018-28 (R8243) and its attachments (A1819970 and A1751541).

Walker/Fulton Carried

Recommendation to Council SPO/2017/092

That the Council

Approves the Draft Parks and Reserves Asset Management Plan 2018-28 (A1751541) as the version to inform the Long Term Plan 2018-28, acknowledging that the following sub activities have not been finalised:

· 3642 Natureland;

· 4069 Saxton Field Capital Works;

· 3590 Sportsparks.

Walker/Fulton Carried

Attendance: The meeting adjourned from 10.28am to 10.36am

9. Modellers Pond Update and Way Forward

Document number R8259, agenda pages 49 - 57 refer.

Group Manager Infrastructure, Alec Louverdis, and Manager Capital Projects, Shane Davies, presented the report. Mr Louverdis answered questions on the business case and options.

Resolved SPO/2017/093

That the Committee

Receives the report Modellers Pond Update and Way Forward (R8259); and

Approves that the upgrade of the Modellers Pond (modify pond option) project be placed on hold for this current financial year (2017/18) pending the preparation of a detailed business case; and

Approves that officers prepare a detailed business case (including more work on the Return to Estuarine option) and report this back to the relevant committee (either the Works and Infrastructure committee or Sports and Recreation committee) or to Council; and

Approves that manual cleaning of the pond continue this current 2017/18 financial year to a standard that ensures that the pond looks presentable for the January 2018 Modellers International Model Engineering Convention; and

Approves any unspent funding as carry-over to 2018/19.

Her Worship the Mayor/Walker Carried

Attendance: The meeting adjourned from 11.35am to 11.42am at which time Her Worship the Mayor left the meeting.

10. Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council

Document number R8442, agenda pages 58 - 64 refer.

Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report.

Resolved SPO/2017/094

That the Committee

Receives the report Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council (R8442) and its attachment (A1836101); and

Adopts the Memorandum of Understanding between the Nelson Mountain Bike Club and Nelson City Council (A1836101 of report R8442) and that this be signed by the Chair of the Sports and Recreation Committee on behalf of Council.

Barker/Courtney Carried

11. Exclusion of the Public

Resolved SPO/2017/095

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

Barker/Courtney Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Status Report - Sports and Recreation Committee- Public Excluded - 5 October 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Community Leases - Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
4	Trafalgar Centre Basketball Equipment	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Status Report - Sports and Recreation Committee- Public Excluded - 5 October 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Community Leases - Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Trafalgar Centre Basketball Equipment

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(b)(ii)

To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

The meeting went into public excluded session at 11.48am and resumed in public session at 12.41pm.

12. Re-admittance of the Public

Resolved SPO/2017/096

That the Committee

Re-admits the public to the meeting.

Walker/McGurk Carried

There being no further business the meeting ended at 12.41pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Item 8: Natureland Wildlife Trust 10 year plan and request for funding

Sports and Recreation Committee

21 November 2017

REPORT R8722

Natureland Wildlife Trust 10 year plan and request for funding

1. Purpose of Report

1.1 To consider Natureland Wildlife Trust’s 10 year plan and request for funding to be included in the 2018-28 draft Long Term Plan.

2. Recommendation

That the Sports and Recreation Committee

Receives the report Natureland Wildlife Trust 10 year plan and request for funding (R8722) and its attachments (A1863878, A1849829, A1862894 and A1864951); and

Directs the Chief Executive to commission an independent review to recommend an appropriate level of ongoing Council support for Natureland, including consideration of:

- the Natureland Wildlife Trust’s 10 year business plan and business objectives

- the outcomes and benefits sought by Council and the community from Natureland.

3. Background

3.1 Natureland was originally designed, financed and constructed by the Nelson Jaycees with the support and encouragement of the Nelson City Council.

3.2 The facility was handed over to the Council for management shortly after it opened in November 1966, and was managed directly by Council until 1999. From then until 2008 it was operated by Abel Tasman Gateway Trust. In 2008, following a request for proposals process, Orana Wildlife Trust took over the running of Natureland.

3.3 Orana’s core operation in Christchurch was badly affected by the earthquakes and in 2012 Council again called for proposals to run the facility.

3.4 Natureland Wildlife Trust (NWT) was the successful respondent, and has operated Natureland since November 2013. Council made a five year operating grant funding commitment of $200,000 per year plus $200,000 capital grant available over the five years. The deliverables section of the existing contract is attached (attachment 1)

3.5 Following an Annual Plan submission, NWT was granted a further $48,000 in the 2017/18 year towards increased staff levels, including to meet Health and Safety requirements.

3.6 In preparing for the Long Term Plan, officers requested a 10 year business plan to help understand NWT’s expectations over the period covered by the LTP. That was provided and is attached (attachments 2 and 3).

4. Discussion

Review of operations

4.1 Since taking over the operations of Natureland, NWT has made several improvements, leading to an enhanced visitor experience and increase in visitor numbers.

Branding and signage

4.2 One of the first improvements upon taking on the lease, was to improve branding and signage. This has greatly improved the presentation of the park which is now cohesively branded, linking with their marketing campaigns.

Partnerships and leveraging Council’s contribution

4.3 NWT has used Council’s funding to leverage additional funding and in many cases gone beyond matching the contribution from Council for capital developments.

4.4 NWT has been very active in seeking out and developing partnerships, such as working closely with DOC on Project Janzsoon, Ngati Koata and signing an MoU with the Brook Waimarama Sanctuary, planning joint opportunities for education and conservation, and contribution to breed-for-release plans in the Brook in future years.

4.5 For example, in 2017, NWT opened its walk-through Kea aviary with generous sponsorship from Nelson Forest Ltd, Gibbons Construction, Rata Foundation, Pub Charity and Mainland Foundation as well as significant in-kind donations of labour from contractors.

4.6 For all capital developments, a significant amount of in-kind products and services have been donated or provided at a reduced rate.

Capital developments

4.7 The capital development grant of $200,000 has been allocated as follows, with all projects complete:

Item/project	Amount allocated
Security	$ 10,441
Rebranding and signage	$ 11,115
Ten year plan development	$ 14,400
Project Janszoon development	$ 20,000
Exhibit update - dragons den and cotton tops	$ 10,000
Exhibit development – marmoset agouti	$ 50,000
Upgrade facilities, paddocks, invertebrates, aviary and pond	$ 24,000
Kea aviary project	$ 25,000
Update to structures, a new porcupine den exhibit, lighting improvements, tarantula enclosure work, rabbit encounter work, baby changing table, sheds and visitor shelters, horticulture and plantings, new interpretation panels and signage, security upgrade with cameras, new fencing to shape visitor flow and realignment of paddock	$ 35,000
Total	$199,956

Visitor numbers and memberships

4.8 The NWT annual report to Nelson City Council for 2016 highlighted that visitor numbers have increased strongly during non-holiday times of year, thus showing that local residents are visiting.

4.9 Since 2013 visitor numbers have increased by 25%.

4.10 Memberships are now at around 353 compared with 48 when NWT took over the park operations.

4.11 In 2016 10 new schools that had never been there historically visited Natureland. Natureland is being seen as an educational outlet for students and valid teachers of conservation, biology, the natural sciences, and ecology.

4.12 Natureland, in celebration of 50 years, donated 50 memberships to the Big Brothers and Big Sisters mentoring programme.

Financial performance

4.13 Since taking over Natureland, NWT has completed three financial years. With the 2017 financial year to be completed at the end of October, the financial statement was not available at the time of writing this report. The 2015-16 Annual Accounts are attached (attachment 3).

4.14 The table below shows the main income and expenditure for the first three years of operation:

Income	2014	2015	2016
Total gross income	$431,004	$539,949	$561,045
Ticket sales	$208,332	$209,133	$221,807
Total expenses	$386,250	$434,450	$481,476
Wages	$284,212	$290,573	$302,813
Net surplus	$40,280	$105,499	$79,569

4.15 Total gross income across the three years has increased annually, with an overall increase of $130,041, which is somewhat matched with an increase in total expenses $95,226. Ticket sales show stability in the first two years with an increase in 2016. The net surplus shows a positive balance across all years.

Ten year business plan

4.16 NWT’s new strategy is about ‘expanding Natureland Zoo as a leader in collaborative conservation, nature play and a leading attraction in Nelson’. Its purpose is to be ‘The Top of the South’s world class model for collaborative conservation.’

4.17 The four strategic outcomes are:

· Our Zoo Community Is Strong, Healthy, And Happy

· Deliver Exceptional Visitor Experiences

· Demonstrate Regional Leadership In Biodiversity Conservation

· Expand Our Reach Within And Outside Our Physical Borders

Funding requested

4.18 NWT is seeking a further five year lease and funding agreement from Nelson City Council, with an annual operational grant of $248,000 CPI adjusted, as well as an additional $500,000 (spread over five years) towards capital development.

4.19 The Trust Board has informed officers that if Council does not provide the full operating grant requested, it will not renew its agreement to run Natureland; the Board would resign and Council would need to make alternative arrangements to run Natureland.

Council outcomes

4.20 NWT has put significant effort into bringing Natureland’s facilities up to scratch and developing new relationships and programmes. Animal welfare standards and the visitor experience have been improved significantly over the last four years under the watch of the Trust and the efforts of the Trust in that regard should be acknowledged.

4.21 In considering the requests for future funding, Council needs to understand what outcomes it now seeks to be delivered by Natureland, and then what level of funding is appropriate to deliver those outcomes.

4.22 Council also has to be aware that Natureland may wish to deliver outcomes that are not a priority for Council, or that Council has existing investment in (for example, biodiversity outcomes through Nelson Nature and support for the Brook Waimarama Sanctuary).

4.23 In considering the 10 year plan, it would seem that Council outcomes align best with the first two strategic outcomes identified (referred to in 4.17 above). Further work is required to understand what level of support, if any, Council should provide to meet the third and fourth strategic outcomes.

4.24 Officers have no reference point for making an assessment of what level of funding should be provided to NWT. Whilst it seems that the requested $248,000 per annum (plus CPI) may deliver outcomes that are above what Council has asked for, it is not immediately clear what the appropriate level is to meet Council’s outcomes.

4.25 It is therefore recommended that an independent review be conducted to make recommendations to Council on these matters. The review would provide a recommendation to Council on the appropriate level of ongoing Council support for Natureland that would best fulfil both the Natureland Wildlife Trust’s business goals and the outcomes and benefits sought by Council and the community.

5. Options

5.1 The Committee can choose to make a recommendation to Council on the appropriate level of funding to be included within the draft Long Term Plan 2018-28 or can seek further advice to help it determine the appropriate level.

5.2

Option 1: Recommend to Council that the full funding request ($248,000) be included within the draft Long Term Plan.
Advantages	· Gives clarity on Council’s position to the Trust · Enables LTP budgets to be confirmed
Risks and Disadvantages	· Council may be paying for outcomes it does not want delivered
Option 2: Recommend to Council that a lesser amount be included within the draft Long Term Plan.
Advantages	· Gives clarity on Council’s position to the Trust · Enables LTP budgets to be confirmed
Risks and Disadvantages	· May not meet Trust’s expectations · May be difficult to identify what level of support should be recommended
Option 3: Conduct an independent review to determine appropriate level of funding to support Council outcomes.
Advantages	· Enables an informed decision to be made by Council · Clarifies Council expectations from the contract · Enables further discussion with Trust in relation to deliverables
Risks and Disadvantages	· Does not give immediate clarity to the Trust on Council’s position · Small cost implication in relation to the review

6. Conclusion

6.1 Natureland Wildlife Trust is coming towards the end of its first five year funding agreement with Council and has requested a further five year agreement.

6.2 Council needs to consider what level of support it should provide to the Trust to deliver its desired outcomes.

Chris Ward

Group Manager Community Services

Attachments

Attachment 1: A1863878 - Natureland Funding Agreement 2013-2018 deliverables ⇩

Attachment 2: A1849829 - Natureland Wildlife Trust Business Plan 10 year - 2018-2028 ⇩

Attachment 3: A1862894 - Natureland Wildlife Trust Business Plan 10 year - 2018-2028 - Page 16 - Capex Spend 2018-2028 ⇩

Attachment 4: A1864951 - Natureland Wildlife Trust Accounts 2015-16 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

This decision will provide outcomes for local residents and is not provided for by central government. This is a discretionary activity for Council.

2. Consistency with Community Outcomes and Council Policy

The recommendations in this report align with the Council Community outcome of:

Our communities have access to a range of social, educational and recreational facilities and activities

3. Risk

There is reputational risk to Council if Natureland were to close or if the current operator decided to withdraw. The recommendation seeks to mitigate that risk by providing information on which to base a future decision.

There is financial risk to the Trust if funding is not at their expected level. There is also risk to Council if it is providing funding for outcomes that are being delivered and funded through other mechanisms.

4. Financial impact

There is no funding line for Natureland beyond its existing agreement. This will be consulted on through the Long Term Plan.

5. Degree of significance and level of engagement

This is a matter of medium significance. However, no further engagement is required in regard to the recommendations in this report as the community will be given the option to provide feedback through the Long Term Plan process.

6. Inclusion of Māori in the decision making process

No consultation with Māori has taken place.

7. Delegations

The Sports and Recreation Committee has the responsibility for considering Recreation and Leisure Facilities and Services, and has the power to make a recommendation to Council on this matter.

Sports and Recreation Committee

21 November 2017

REPORT R8363

Nelson City Council Easement - Bishopdale Reserve

1. Purpose of Report

1.1 To approve an easement for a right to drain water over Council administered Bishopdale Reserve.

2. Recommendation

That the Sports and Recreation Committee

Receives the report Nelson City Council Easement - Bishopdale Reserve (R8363); and its attachment (A1832806).

Recommendation to Council

That the Council

Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation; and

3. Discussion

3.1 Nelson City Council is currently undertaking an upgrade of the York Stream to increase the level of flood protection to infrastructure and properties adjacent to the Stream.

3.2 This is a multi-year project involving the installation of 1800mm diameter concrete storm water pipes and the installation or realignment of other utility services.

3.3 As part of this project, the existing stream intake structure in Bishopdale Reserve (held as recreation reserve) will be replaced with a larger asset to incorporate the newly constructed 1800mm pipeline and link with the existing 1500mm pipeline. This will better cater for future possible flood events.

3.4 The works in Bishopdale Reserve will involve:

3.4.1 The construction of a new underground pipeline connection between the road and the intake structure.

3.4.2 Construction of a new, larger intake structure.

3.4.3 Relocation of the existing electricity infrastructure, covered by an existing easement, away from the stormwater system.

3.5 The course of York Stream upstream from the intake structure will not be altered.

3.6 There are no existing easements for the current stormwater infrastructure in Bishopdale Reserve.

3.7 An easement is required to record and protect the infrastructure under the reserve. There will be no effect on the public enjoyment of the reserve by the granting of the easement.

3.8 As the work is a result of an upgrade by Nelson City Council, it is proposed that Nelson City Council meet all costs associated with the easement.

4. Legislation

4.1 As this stormwater system upgrade is located on Council administered road reserve and reserve land, easements are required to formalise its occupation of the land. The Reserves Act 1977 confers on Council the ability to grant an easement if it is for one of the specified purposes in section 48(a) of the Reserves Act 1977. Council, as the administering body, may grant an easement for the purpose of a right to drain water. Easements on reserve land require consent from Council under section 48(1)(d) by passing a formal Council resolution.

4.2 Where the reserve is not likely to be materially altered or permanently damaged; and the rights of the public in respect of the reserve are not likely to be permanently affected, as is the case with this project, then public notice is not required under the Reserves Act 1977.

5. Options

5.1 The options are to either grant the easement (preferred option) or to not grant the easement.

5.2 Granting the easement is best practice for the Council because:

5.2.1 It formalises the terms of the easement granted to satisfy what rights are being provided and over what area of the reserve land.

5.2.2 If the pipes or intake structure needed maintenance and that part of the reserve is temporarily inaccessible to the public, the Council has the legal documentation to permit this.

5.2.3 The registration of the easement on the title provides public notice of the existence of the easement rights and infrastructure if, for instance, another party requested an easement over the reserve or the reserve was ever to be sold or the use of the reserve changed.

5.3 If the easement is not granted then Nelson City Council will not be able to proceed with the stormwater upgrade as currently proposed with the loss of over $2.2m in infrastructure investment.

6. Conclusion

6.1 Once completed the full York Stream project will provide an enhanced level of flood protection for private properties and the main arterial route of Waimea Road.

6.2 Approval of the easement in gross (granting rights to Nelson City Council rather than to a property) to Nelson City Council to have a right to drain water located in Bishopdale Reserve enables Council to formalise access for the installation and maintenance of stormwater pipes and the intake structure.

Peter Hunter

Team Leader Property

Attachments

Attachment 1: A1832806 York Stream Upgrade - Bishopdale Reserve Intake Structure - Locality Plan ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The decision facilitates stormwater infrastructure and increased flood protection for the Nelson community.

2. Consistency with Community Outcomes and Council Policy

The Decision supports the community outcome “Our infrastructure is efficient, cost effective and meets current and future needs.”

The recommendation fits with Goal Nine of Nelson 2060 – everyone in our community has their essential needs met; and Goal Five – We are able to rapidly adapt to change.

3. Risk

Low risk of adverse consequences.

4. Financial impact

Costs for the easement and physical works over Bishopdale Reserve are within the budget for the York Stream Upgrade of the stormwater infrastructure.

5. Degree of significance and level of engagement

This matter is of low significance because it does not materially affect or impact the public or Council’s use of the reserves. No consultation is required under section 48(2) of the Reserves Act because this easement proposal meets the criteria of sections 48(3)(a) and 48(3)(b) of the Reserves Act 1977:

• Section 48(3)(a) the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

• Section 48(3)(b) the rights of the public in respect of the reserve are not likely to be permanently affected.

6. Inclusion of Māori in the decision making process

Consultation with Maori has not been undertaken.

7. Delegations

The Sports and Recreation Committee has the responsibility for considering parks and reserves including the acquisition, lease, sale or disposal, maintenance, management or development of any land or buildings. The Sports and Recreation Committee has the power to make a recommendation to Council on this matter, and under the Reserves Act 1977 this is a decision for full Council.

Sports and Recreation Committee

21 November 2017

REPORT R8189

Capital Expenditure Programme - Requests for Change

1. Purpose of Report

1.1 To seek approval for changes to capital projects and/or expenditure.

2. Recommendation

That the Sport and Recreation Committee

Receives the report Capital Expenditure Programme - Requests for Change (R8189).

Recommendation to Council

That the Council

3. Requests for Change

Project 1074 Stoke Youth Park

3.1 Following the “Spotlight on Stoke” survey in 2014, this project was included in years 3 and 4 of the Long Term Plan 2015-25, to address the lack of non-sports related recreational facilities for youth in Stoke. Current budget phasing is:

2017/18: $52,660 (design)

2018/19: $450,000 (construction)

3.2 Further in-depth consultation is required to inform the design, as well as consideration of related Stoke growth studies and projects which will have an impact on the design for the Stoke Youth Park. As such it is not feasible to complete the design work in the current financial year. For a project requiring significant community input and consultation, it is recommended that the existing project phasing of design and construction over two years be reconsidered.

3.3 Approval is sought to defer the current project, with updated phasing and budget to be considered through the Long term Plan 2018-28.

3.4 If approved, the likely adjusted project phasing will be:

2018/19: Investigation, consultation, and initial design

2019/20: Detailed design and consultation

2020/21: Consents, and other regulatory and legal aspects

2021/22: Construction

4. Tenders awarded for contracts over $1,000,000

4.1 None to report.

5. Conclusion

5.1 Changes are requested in this report to enable feasible project phasing.

Arlene Akhlaq

Project Management Adviser

Attachments

Nil

Important considerations for decision making

1. Fit with Purpose of Local Government

The proposed change in budget phasing supports effective delivery of the project.

2. Consistency with Community Outcomes and Council Policy

The recommendation for project 1074 Stoke Youth Park amends the phasing of the Long Term Plan budget.

3. Risk

The recommendation for project 1074 Stoke Youth Park reduces risk of design and construction of a community facility that does not meet the needs of the intended facility users and the wider community.

4. Financial impact

No additional budget is being requested.

5. Degree of significance and level of engagement

Project 1074 Stoke Youth Park - re-phasing the project is of low significance as it is a change of timing to planned and approved expenditure, therefore no engagement is required. Consultation on the proposed phasing will take place through the Long Term Plan process.

6. Inclusion of Māori in the decision making process

Maori have not been consulted on the specifics in this report.

7. Delegations

The Sports and Recreation Committee has the responsibility for recreation and leisure facilities and services, and the power to make a recommendation to Council on matters relating to this area of responsibility.

Sports and Recreation Committee

21 November 2017

REPORT R8370

Saxton Field Footpath Easement - Radio NZ

1. Purpose of Report

1.1 To approve an easement for footpath purposes to Nelson City Council over the following Radio New Zealand owned land at Saxton Field:

2. Recommendation

That the Sport and Recreation Committee

Receives the report Saxton Field Footpath Easement - Radio NZ (R8370) and its attachment (A1837467)

Recommendation to Council

That the Council

Confirms the easement be agreed under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.

3. Background

3.1 Nelson City Council is to provide a footpath and cycle link from the Saxton Cricket Oval to the Netball pavilion area. There is currently no dedicated pedestrian or cycle way access other than the roadway.

3.2 Radio NZ owns some of the land that the foot and cycle path will pass over.

3.3 The footpath is above ground with minimal disruption to subsoil, ground, underground cables.

3.4 The Property Parks and Facilities Asset Manager and staff have been consulted on the location and size of the path and has agreed the rights of the public in respect of the reserve are not likely to be permanently affected.

3.5 As Nelson City Council have requested this installation it is proposed that Nelson City Council meet all costs associated with the easement.

4. Discussion

Requirement for Easement

4.1 As the Nelson City Council infrastructure is located on Radio NZ administered land, an easement is required to formalise its occupation of the land. Easements on private owned land within this reserve land require consent from the Sport & Recreation Committee.

4.2 Form access to Radio NZ land ensures security of the pedestrian and cycle link as a right of way easement. For this reason a formal Council resolution for the footpath and cycle link, right of way easement is required.

4.3 Where the reserve is not likely to be materially altered or permanently damaged; and the rights of the public in respect of the reserve are not likely to be permanently affected, then public notice is not required under the Reserves Act 1977.

5. Options

5.1 The options are either to request a grant for the easement (preferred option) or to not request to grant the easement.

5.2 Granting the easement enables Council to formalise the access to Radio NZ land to join up with the footpath and cycle link on Reserve land within Saxton Field.

5.3 If the easement is not granted then Nelson City Council will not have a pedestrian cycle link access to the Hockey pavilion through to the Cricket oval area.

6. Conclusion

6.1 Approval of a request to seek an easement in gross (granting rights to Nelson City Council ) to Radio NZ to a right of way for pedestrian and cycleway access across Radio NZ land within the Saxton Fields Reserve.

Susan Mathieson

Senior Property Officer

Attachments

Attachment 1: A1837467 - Saxton Field Footpath Easement Map ⇩

Yell

Important considerations for decision making

1. Fit with Purpose of Local Government

This decision facilitates supply of pedestrian and cycle link access in the Nelson community.

2. Consistency with Community Outcomes and Council Policy

Our infrastructure is efficient, cost effective and meets current and future needs

The recommendation fits with Goal Nine – everyone in our community has their essential needs met.

3. Risk

Very likely the granting of the easements will achieve the goal it is aimed at achieving. Low risk of adverse consequences.

4. Financial impact

The costs of securing the easements will be met by Nelson City Council as the adjoining property owner requesting and benefited by the easement. Estimated cost is $8,000 to $10,000.

5. Degree of significance and level of engagement

• Section 48(3)(a) the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

• Section 48(3) (b) the rights of the public in respect of the reserve are not likely to be permanently affected.

6. Inclusion of Māori in the decision making process

No consultation with Māori has taken place.

7. Delegations

The Sports and Recreation Committee has the responsibility for considering parks and reserves including the acquisition, lease, sale or disposal, maintenance, management or development of any land or buildings. However under the Reserves Act 1977 this is a decision for full Council.

Sports and Recreation Committee

21 November 2017

REPORT R8081

Nelson Marina Strategy - Adoption of Strategy

1. Purpose of Report

1.1 To adopt the Nelson Marina Strategy.

2. Summary

2.1 The Strategy is attached to this report and identifies issues relating to the Nelson Marina, determines what could be achieved from the Marina Site, identifies options for the ownership and management of the Marina and recommends an implementation plan.

3. Recommendation

That the Sport and Recreation Committee

Receives the report Nelson Marina Strategy - Adoption of Strategy (R8081) and it’s attachments A1860198 and A1860754

Recommendation to Council

That the Council

Adopts the Nelson Marina Strategy included in Report R8081 as Attachment 1 A1860198

4. Background

4.1 The Long Term Plan 2015-25 included provision for a Marina Strategy to

address a number of outstanding issues including the appropriateness of

a development levy, the level of any increase to fees and charges and

future development.

4.2 A Council workshop on 29 October 2015 considered a Stakeholder

Summary resulting from the findings of the consultation process.

Feedback and guidance was sought from Councillors on their

perspectives on a preferred option.

4.3 A draft document was produced for a Council workshop on 8 December

2015. The consultant, SLR Consulting, was asked to prepare the final

draft document.

4.4 The final draft document, taking into account feedback from the

workshop, was presented to the Community Services Committee on 1 March 2016. The following resolution was adopted:

THAT the draft Nelson Marina Strategy

(A1498122) be received;

AND THAT fees and charges at the Marina be

increased as from 1 July 2016 as per the

Consumer Price Index;

AND THAT the Marina Development Levy be

discontinued as from 1 July 2016

AND THAT an unbudgeted amount of $30,000 be

provided in the Marina Opex Account in 2015/16

to remedy existing health and safety risks;

AND THAT the draft Nelson Marina Strategy

(A1498122) be work shopped with the Marina

users, other key stakeholders, and interested

parties and reported back to a future Community Services Committee prior to adoption.

4.5 Since that time consultation has been extensive with key stakeholders.

4.6 The Nelson Marina Advisory Group was appointed by the Council to review the earlier draft Marina Strategy and has worked closely with the consultant SLR providing background information. The Advisory Group is concerned that the Council could choose to increase visitor berths and believes that a possible increase in visiting boats is unrealistic. They advise that most overseas boats prefer not to journey south from the Bay of Islands, Auckland and Tauranga. They advise that the Marina already has a waiting list made up of predominantly local people and ask that priority for the Nelson Marina be for local boats.

4.7 The Chair of the Marina Advisory Group, Roger Gibbons, will be present at the Sports and Recreation Committee to support the Strategy.

5. Discussion

5.1 The strategy includes the following sections:

Vision

5.2 The Nelson Marina provides value in the following ways: (refer to 3.2 pg13)

· A means by which people can safely access the sea for recreational purposes e.g. sea sports, Sea Cadets, Sea Scouts

· A place for people to safely berth their vessels; including providing a social and community facility for like-minded people to engage with each other and share knowledge;

· A recreational facility for walkers;

· A place of work for commercial and industrial activities, including small commercial fishing vessels and large international exporters; and

· Income from berth holdings and leases

5.3 The vision (refer to 3.2 pg13) is to transform the Marina and the Akersten Street area into an active and vibrant Marina for Nelson residents and visitors to Nelson City, optimising the use of the valuable land and Marina asset including:

· On and off water boat storage for local boaties and local marine recreation that is affordable and appropriate for the demand;

· Has sufficient space for development of core needs such as boat storage and boat maintenance facilities;

· Understands its environmental impacts and manages to reduce its impacts on the natural setting and biodiversity;

· Manages the biosecurity and supports the Top of the South Marine Biosecurity Partnership;

· Supports a wide range of other marina users with the Sea Sport Alliance;

· Has provision for visiting vessels;

· Has a local industry that supports recreational marine activities;

· Is a key feature of the city that adds to the attraction of Nelson and supports the City to Sea walkway for tourism and residents; and

· The marina is managed in a low risk and cost-neutral manner for Nelson ratepayers.

Future Development

5.4 Section 3.3 pg 14 proposes a future development plan to be undertaken in three steps.

Environmental Management

5.5 Section 3.5 pg26 addresses the ‘Clean Marina Programme’ and other environmental management recommendations.

Environmental Considerations

5.6 This section (3.6 pg27) provides a high level qualitative summary of the broad environmental parameters of the Marina. A range of recommendations is suggested.

Ownership, Development and Management

5.7 The report investigates options for ownership, development and management of the Marina (section 4 pg33) with the recommendations being:

Nelson Marina 229 Akersten Street Area Boat Servicing Area
Ownership	Remain in NCC ownership
Development	NCC development.	NCC/Community partnership with contracted design/development	NCC/Private partnership under BOOT arrangement or similar.
Management	NCC with delegations of responsibility to the Marina Advisory Group. Operations and maintenance undertaken by contract.	NCC, as part of Marina Management contract – extension of contract to include management of commercial premises and day to day management of Sea Sport facility (Sea Sports facility to be under governance of Sea Sport/Council Body).	Private management while under BOOT arrangement.

Marina Management

5.8 The Strategy recommends that the Marina be managed by Nelson City Council.

5.9 Council Officers support this recommendation but recommend that the management function be delegated to the Marina Advisory Group, appointed by Council initially to guide the Strategy consultation. Officers have been impressed at the knowledge that this group holds and how it has been able to liaise with the different Marina interests with the overall benefit of the Nelson Community in mind.

5.10 It is expected that an operations contract would continue to carry out the day to day operations of the Marina, supervised by Council staff. This contract is currently held by Nelmac. The Marina Advisory Group would be responsible for setting direction as to how the contract is administered, inform the Council on future development and be responsible for the expenditure of the Marina budget approved by Council through the Long Term Plan.

5.11 A further report on Marina management, including terms of reference will be brought back to the Sports and Recreation Committee following adoption of this Strategy.

Investment Requirements

5.12 Investment recommendations are included (section 5 pg40) for the next ten years with funding options considered.

Implementation

5.13 Implementation (section 6 pg45) is recommended to be carried out in three stages over ten years.

Work already undertaken

5.14 Urgent work identified in the earlier draft Strategy has already been undertaken or begun. This includes health and safety matters relating to visibility in the channel, investigation and conceptual design for the Sea Sports building and preliminary work on the wash down area.

Fees and Charges

5.15 Nelson Marina charges are less than similar marinas nearby. Services provided are however of a lower standard. If there is a will to develop the Marina to a higher standard there is an opportunity to increase fees to service development costs. The Marina Advisory Group support the principle of ‘ring fencing’ the activity centres within the Marina to ensure that fees are fair and met by those who benefit. (refer to Attachment 2 A1860754 Schedule of Marina Charges)

6. Options

6.1 The following options are to be considered:

Option 1: Adopt the Strategy as is (this is the preferred option)
Advantages	· Clear direction for the future of Nelson Marina is established · Service industries and user groups are better able to plan their business and recreation futures
Risks and Disadvantages	· None apparent
Option 2: Amend the Strategy and adopt
Advantages	· Unforeseen situations could be addressed
Risks and Disadvantages	· Previous consultation could be overlooked
Option 3: Don’t adopt the Strategy
Advantages	· Future direction of Nelson Marina is not established
Risks and Advantages	· Service industries and user groups are unable to plan their business and recreation futures with certainty

7. Consultation

7.1 The Marina caters for a wide range of users including recreation groups, boat owners and marine service industries. Consultation has been extensive.

7.2 The Marina Advisory group has been involved in the process and its recommendations taken into account in the formulation of this strategy

8. Conclusion

8.1 Consultation has been extensive and the Nelson Marina Strategy is recommended to the Council for adoption.

Andrew Petheram

Property, Parks and Facilities Asset Manager

Attachments

Attachment 1: A1860198 - Draft Nelson Marina Strategy ⇩

Attachment 2: A1860754 - Marina Berth Price Comparison Nov 2017 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Nelson Marina is an existing facility with limited alternative provision elsewhere in the Region. This strategy makes recommendations that fit with the purpose of Local Government for cost-effective local public services.

2. Consistency with Community Outcomes and Council Policy

This strategy will inform the 2018-28 Long Term Plan and is compatible with Nelson 2060. Moving to ‘Clean Marina’ status is recommended.

3. Risk

Adoption of this strategy is unlikely to result in risk to the Community and the Council.

4. Financial impact

The Marina is a ‘stand-alone’ account and future development will not be undertaken unless the relevant business case can identify that the initial and ongoing costs can be met by the Marina users.

5. Degree of significance and level of engagement

Adoption of the Marina Strategy and implementation of its recommended actions is not significant under the Council’s Significance and Engagement Policy.

6. Inclusion of Māori in the decision making process

Local Iwi were invited to participate in the consultation process.

7. Delegations

The Sport and Recreation Committee has the power to recommend to the Council the development or review of policies and strategies relating to its areas of responsibility which include Nelson Marina.

Item 12: Nelson Marina Strategy - Adoption of Strategy: Attachment 1