AGENDA
Ordinary meeting of the
Nelson City Council
Thursday 9 November 2017
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor Rachel Reese (Chairperson), Councillors Luke Acland, Ian Barker, Mel Courtney, Bill Dahlberg, Kate Fulton, Matt Lawrey, Paul Matheson, Brian McGurk, Gaile Noonan, Mike Rutledge, Tim Skinner and Stuart Walker
Nelson City Council
9 November 2017
Opening Prayer
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
4.1 Alison Horne - Friends of the Maitai
Alison Horne, Friends of the Maitai, will speak about the need for an 0800 environmental hotline, treatment of wastewater at MTB hub, outcome of French tourists dumping diesel and a request for urgency on the phase out of plastic parking tickets.
Local Government New Zealand (LGNZ) Roadshow
The meeting will be adjourned at 9.30am, for a period of two hours, for an LGNZ Roadshow.
Document number M2930
Recommendation
That the Council
Confirms the minutes of the meeting of the Council, held on 21 September 2017, as a true and correct record.
5.2 18 October 2017 57 - 65
Document number M3019
Recommendation
That the Council
Confirms the minutes of the meeting of the Council, held on 18 October 2017, as a true and correct record.
Document number M3068
Recommendation
That the Council
Confirms the minutes of the meeting of the Council, held on 31 October 2017, as a true and correct record.
6. Status Report - Council - 9 November 2017 69 - 79
Document number R8644
Recommendation
That the Council
Receives the Status Report Council 9 November 2017 (R8644) and its attachment (A1168168).
Document number R8106
Recommendation
That the Council
Receives the Mayor's Report (R8106) and its attachments (A1851670 and A1858820); and
Amends the Nelson City Council Delegations Register to add the Residents Survey to the Governance Committee areas of responsibility as outlined in Attachment 1 (A1851670).
8. Cricket - Target Shooting Facility - Progress Update 92 - 96
Document number R8479
Recommendation
That the Council
Receives the report Cricket - Target Shooting Facility - Progress Update (R8479); and
Approves the reallocation of $70,000 from the construction of the veranda/paths scheduled for completion in 2017/18, which was allocated in the 2016/17 Annual Plan, to the construction of a car park area adjacent to the cricket and target shooting facility.
9. Events Strategy: Approval of Draft for Community Engagement 97 - 114
Document number R8506
Recommendation
That the Council
Receives the report Events Strategy: Approval of Draft for Community Engagement (R8506) and its attachment (A1853698); and
Approves the draft Events Strategy for community engagement as outlined in R8506; and
Approves $75,000 to be added to the Events Fund for the 2017/18 year to fund community events.
10. LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council 115 - 131
Document number R8667
Recommendation
That the Council
Receives the report LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council (R8667) and its attachment (A1850901); and
Requests officers to register Council’s interest in participation in the programme in 2018.
11. Nelson Regional Sewerage Business Unit Meeting - 30 June 2017 132 - 134
Document number R8559
Recommendation
That the Council
Receives the minutes of the Nelson Regional Sewerage Business Unit Meeting - 30 June 2017 (A1793164).
12. Saxton Field Committee Meeting - 16 October
2017 135 - 138
Document number R8686
Recommendation
That the Council
Receives the minutes of the Saxton Field Committee Meeting - 16 October 2017 (A1857595).
13. Audit, Risk and Finance Subcommittee - 28 September 2017 139 - 145
Document number M2963
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 28 September 2017.
13.1 Health and Safety Strategic Plan 2017 - 2023
Recommendation to Council
That the Council
Approves the Health and Safety Strategic Plan 2017 - 2023 (A1398549).
13.2 Revised Internal Audit Annual Plan to June 2018
Recommendation to Council
That the Council
Approves the Internal Audit – Annual Audit Plan to 30 June 2018 (A1800209).
14. Sports and Recreation Committee - 5 October 2017 146 - 153
Document number M2988
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 5 October 2017.
14.1 Draft Parks and Reserves Asset Management Plan 2018-28
Recommendation to Council
That the Council
Approves the Draft Parks and Reserves Asset Management Plan 2018-28 (A1751541) as the version to inform the Long Term Plan 2018-28, acknowledging that the following sub activities have not been finalised:
· 3642 Natureland;
· 4069 Saxton Field Capital Works;
· 3590 Sportsparks.
15. Commercial Subcommittee - 28 September 2017 154 - 156
Document number M2966
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 28 September 2017.
16. Planning and Regulatory Committee - 3 October 2017 157 - 166
Document number M2976
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Planning and Regulatory Committee, held on 3 October 2017.
16.1 Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016
Recommendation to Council
That the Council
Approves the amended Dangerous and Insanitary Buildings Policy, to remove the specific references to earthquake prone buildings, noting that a full review of the policy will take place in 2018
16.2 Draft Environment Activity Management Plan 2018-28
Recommendation to Council
That the Council
Approves the Draft Environment Activity Management Plan 2018-2028 (A1787292) as the version to inform the Long Term Plan (LTP) 2018-2028 noting the decisions regarding resourcing will be subject to the LTP process; and
Agrees in principle to an increased level of service, noting that it is to meet community expectations and demand, and statutory requirements.
17. Community Services Committee - 19 October 2017 167 - 176
Document number M3022
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 19 October 2017.
17.1 Draft Arts Activity Management Plan 2018-28
Recommendation to Council
That the Council
Approves the Draft Arts Activity Management Plan 2018-28 (A1766400) as the version to inform the Long Term Plan 2018-2028.
17.2 Nelson Arts Festival Governance
Recommendation to Council
That the Council
Establishes a Charitable Trust, registered as the Nelson Festivals Trust, to provide governance and operations of the Nelson Arts Festival as an independent governing body; and
Implements the transition timeframe and actions outlined in this report (R7929), with transfer of operations to occur in time for the Trust to shadow the 2018 Nelson Arts Festival and to operate the Festival from 2019; and
Directs an interview panel comprising of the Chair Community Services, Deputy Chair Community Services and Her Worship the Mayor, to commence recruitment for a Chair of the Trust and recommend a preferred candidate to Council for approval; and
Notes that due to timeframe requirements, the recruitment process for the Chair will commence before formal Council approval on 9 November 2017, identifying within the application process that it is subject to Council approval; and
Acknowledges that the newly appointed Chair will be responsible for appointing the other initial trustees of the Trust.
17.3 CCTV Services
That the Council
Delegates approval of the successful tender to the Chair of the Community Services Committee and the Chief Executive if the budget is exceeded by up to $50,000.
17.4 Draft Heritage Activity Management Plan 2018 - 2028
Recommendation to Council
That the Council
Approves the Draft Heritage Activity Management Plan 2018–2028 (A1826798) as the version to inform the Long Term Plan 2018-2028.
18. Civil Defence Emergency Management Group - 20 September 2017 177 - 179
Document number M2914
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, to hear submissions to the Civil Defence and Emergency Management Group Plan 2017-2022, held on 20 September 2017.
19. Civil Defence Emergency Management Group - 2 October 2017 180 - 183
Document number M2959
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 2 October 2017.
20. Works and Infrastructure Committee - 28 September 2017 184 - 191
Document number M2960
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 28 September 2017.
20.1 Draft Solid Waste Asset Management Plan 2018-28
Document number M2960
That the Council
Approves the Draft Solid Waste Asset Management Plan 2018-28 (A1828548) as the version to inform the Long Term Plan 2018-28.
21. Hearings Panel - Other - 5 October 2017 192 - 193
Document number M2984
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 5 October 2017.
22. Governance Committee - 26 October 2017 194 - 197
Document number M3044
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 26 October 2017.
22.1 Nelson Municipal Band Trust - Council Controlled Organisation Exemption
Recommendation to Council
That the Council
Approves an exemption to the Nelson Municipal Band Trust for the purposes of Section 6(4)(i) of the Local Government Act 2002, in accordance with Sections 7(3) and 7(6) of the Act and after considering the matters in Section 7(5) of the Act.
23. Works and Infrastructure Committee - 31 October 2017 198 - 200
Document number M3066
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 31 October 2017.
23.1 Draft 2018-28 Transport Asset Management Plan
Recommendation to Council
That the Council
Approves the Draft Transport Asset Management Plan 2018-28 (A1851685) as the version to inform the Long Term Plan 2018-28 and the Mid Term Review of the Regional Land Transport Plan 2015-2021.
24. Chief Executive Employment Committee - 27 October 2017 200 - 204
Document number M3062
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 27 October 2017.
Public Excluded Business
Recommendation
That the Council
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Council Meeting - Public Excluded Minutes - 21 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
|
2 |
Council Meeting - Public Excluded Minutes - 18 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person.
|
|
3 |
Council Meeting - Public Excluded Minutes - 31 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
4 |
Status Report - Council - Public Excluded - 9 November 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
5 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 5 October 2017 These minutes contain recommendations to Council regarding: · Community Leases – Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club · Trafalgar Centre Basketball Equipment |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
6 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 28 September 2017 These minutes contain recommendations to Council regarding: · State Advances – RFP analysis |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
7 |
Planning and Regulatory Committee Meeting - Public Excluded Minutes - 3 October 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
8 |
Community Services Committee Meeting - Public Excluded Minutes - 19 October 2017 These minutes contain recommendations to Council regarding: · Commercial Leases – Founders Heritage Park |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
9 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 28 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
10 |
Governance Committee Meeting - Public Excluded Minutes - 26 October 2017 These minutes contain recommendations to Council regarding: · Reappointment of Trustees to the City of Nelson Civic Trust |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. Section 7(2)(i) · To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
|
|
11 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 27 October 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: Section 7(2)(a) · To protect the privacy of natural persons, including that of a deceased person Section 7(2)(c)(i) · To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
26. Re-admittance of the public
Recommendation
That the Council
Re-admits the public to the meeting.
3333333
Note:
· This meeting is expected to continue beyond lunchtime.
· Lunch will be provided.
· Youth Councillors Campbell Rollo and Alex Hunter will be in attendance at this meeting. (delete as appropriate)
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 21 September 2017, commencing at 9.00am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson (Chairperson – initial part of meeting), B McGurk, G Noonan, M Rutledge and T Skinner
In Attendance: Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Team Leader Development (L Gibellini) Team Leader Governance (R Byrne) and Governance Adviser (E-J Ruthven)
Apology: Councillor S Walker, and Her Worship the Mayor (for lateness)
Opening Prayer
Councillor McGurk gave the opening prayer.
1. Apologies
|
Resolved CL/2017/342 That the Council Receives and accepts the apologies from Councillor Walker, and from Her Worship the Mayor for lateness. Matheson/Barker Carried |
2. Confirmation of Order of Business
Councillor Matheson explained that there was one late item for the public excluded part of the meeting, and a procedural resolution was required for this to be considered.
|
Resolved CL/2017/343 That the Council Considers the public excluded item regarding Request for Events Funding – Summer Music Event at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. Matheson/Courtney Carried |
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1
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Graeme Dick |
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Graeme Dick spoke about the proposed Quail Rise Special Housing Area application at Woolshed Drive and provided information from a tabled document (A1834839). |
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Attachments 1 A1834839 - Graeme Dick - Public Forum - Tabled document |
Attendance: Her Worship the Mayor joined the meeting at 9.29am, and assumed the chair.
4.2
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Mark Lile - Landmark Lile Ltd |
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Mark Lile, of Landmark Lile Ltd, along with Justin Fletcher and Barbara Lawson, spoke about the Special Housing Area application for 40 Tasman Street.Mr Lile gave a power point presentation (A1834397) and tabled a document (A1834890). He advised he had discussed with officers the impact of daylight angles on neighbouring properties, and suggested an amendment to the officer recommendation to include “and subject to the Urban Design Panel paying particular attention to actual and potential daylight effects in relation to the boundary with 66 Grove Street when considering the proposed development”. Mr Lile also spoke about the Special Housing Area development at 1A Hill St and tabled a document (A1834846) |
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Attachments 1 A1834397 - Mark Lile - Public forum - Power point presentation 2 A1834890 - Mark Lile - Public Forum - Tabled document - 40 Tasman Street 3 A1834846 - Mark Lile - Public Forum - Tabled document - 1A Hill Street North |
4.3
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Steffan Eden and Mark Morris |
|
Steffan Eden and Mark Morris, of Land Dimensions Ltd, spoke about the Special Housing Area applications for Atawhai Drive, Tasman Heights and Wastney Terrace, and tabled documents relating to the Wastney Terrace application (A1833268 and A1834873). Mr Eden and Mr Morris answered questions about these SHA applications. |
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Attachments 1 A1833268 - Steffan Eden and Mark Morris - Public Forum - Tabled document 2 A1834873 - Steffan Eden and Mark Morris - Public Forum - Tabled document |
4.4
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Stuart Allan - Showcase Nelson |
|
Stuart Allan, of Showcase Nelson, spoke about the sponsorship proposal for the proposed ‘Out of the Blue’ music event, and tabled a document (A1834888). Mr Allan outlined the proposed event, and answered questions. |
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Attachments 1 A1834888 - Stuart Allan - Public Forum - Tabled document |
Her Worship the Mayor advised that the meeting would turn to consider parts of the Mayor’s Report, before returning to hear the remainder of the public forum from Mr Allan and other public forum presenters.
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5. Mayor's Report |
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|
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Her Worship the Mayor welcomed students from Auckland Point School, Nelson College for Girls, Nelson Intermediate and Victory School, who had been involved in the Project Maitai: York Stream Te Wairepo Project. The students in turn spoke about their involvement in the project and answered questions. |
Attendance: The meeting adjourned for morning tea from 10.35am to 10.51am, during which time Councillor McGurk left the meeting.
|
6. Public Forum (continued) |
6.1 Stuart Allan – Showcase Nelson (continued)
Attendance: Councillor McGurk returned to the meeting at 10.52am.
Mr Allan answered further questions regarding the proposed ‘Out of the Blue’ event.
6.2
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Craig Hodgson and Keni-Duke Hetet – Waka Group Architecture |
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Craig Hodgson and Keni-Duke Hetet, of Waka Group Architecture, spoke about the Special Housing Area application for 381 Nayland Road. Mr Hodgson and Mr Hetet tabled a document (A1834218) and answered questions about the application. |
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Attachments 1 A1834218 - Craig Hodgson and Keni-Duke Hetet - Public Forum - Tabled document |
6.3
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Iain Sheves – Wakatu Incorporated |
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Iain Sheves, of Wakatu Incorporated, spoke about the Special Housing Area applications for 3B and 3C Hill Street. He gave a PowerPoint presentation (A1834190), and answered questions about the application. |
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Attachments 1 A1834190 - Iain Sheves - Public Forum - Tabled document |
6.4 Andrew Lowe – Chairperson, Nelson Farmers’ Market
Andrew Lowe, Chairperson of the Nelson Farmers’ Market, spoke about the importance of the Nelson Farmers Market and its need to find a new location.
Attendance: Councillor Acland left the meeting at 11.27am, and Councillor Dahlberg left the meeting from 11.29am to 11.32am.
Mr Lowe answered questions about the Nelson Farmers Market activities and preferred locations.
Attendance: Councillor Lawrey left the meeting at 11.35am.
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7. Confirmation of Minutes |
7.1 10 August 2017
Document number M2805, agenda pages 27 - 46 refer.
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Resolved CL/2017/344 That the Council Confirms the minutes of the meeting of the Council, held on 10 August 2017, as a true and correct record. Courtney/Rutledge Carried |
7.2 23 August 2017
Document number M2842, agenda pages 47 - 55 refer.
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Resolved CL/2017/345 That the Council Confirms the minutes of the meeting of the Council, held on 23 August 2017, as a true and correct record. Matheson/Skinner Carried |
7.3 5 September 2017
Document number M2878, agenda pages 56 - 60 refer.
Attendance: Councillor Lawrey returned to the meeting at 11.37am.
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Resolved CL/2017/346 That the Council Confirms the minutes of the meeting of the Council, held on 5 September 2017, as a true and correct record. Barker/Courtney Carried |
7.4 11 September 2017
Document number M2896, agenda pages 61 - 64 refer.
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Resolved CL/2017/347 That the Council Confirms the minutes of the meeting of the Council, held on 11 September 2017, as a true and correct record. Her Worship the Mayor/Matheson Carried |
8. Status Report - Council - 21 September 2017
Document number R8344, agenda pages 65 - 74 refer.
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Resolved CL/2017/348 That the Council Receives the Status Report Council 21 September 2017 (R8344) and its attachment (A1168168). Her Worship the Mayor/Matheson Carried |
9. Mayor's Report
Document number R8105, agenda pages 75 - 83 refer.
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Resolved CL/2017/349 That the Council Receives the Mayor's Report (R8105) and its attachments (A1830742 and A1830745). Her Worship the Mayor/Matheson Carried |
Her Worship the Mayor spoke to the items contained in the Mayor’s Report, and answered questions.
Attendance: Councillor Lawrey left the meeting from 11.40am to 11.44am.
Group Manager Community Services, Chris Ward, answered questions regarding the Top of the South – Te Tau Ihu Regional Growth Programme.
Her Worship the Mayor noted an additional item to the Mayor’s Report, and explained that Council’s Customer Service Centre team had been awarded the Association of Local Government Information Management’s ‘Ultimate Customer Service Centre’ award.
Manager Customer and Information Services, Jane McLeod, was presented with flowers, and answered questions about the Customer Service Centre’s activities.
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Resolved CL/2017/350 That the Council Amends the Chair and Deputy Chair roles of the Works and Infrastructure Committee on a permanent basis, effective immediately and until further notice , as follows:
Rutledge/Noonan Carried |
10. Proposed Special Housing Areas
Document number R7950, agenda pages 84 - 128 refer.
Attendance: Councillor Skinner left the meeting from 11.57am to 11.59am.
Team Leader Development, Lisa Gibellini, presented the report and tabled an amended copy of the officer recommendation (A1834507), and an updated copy of attachment nine, regarding the Special Housing Area (SHA) application for 26 Blick Terrace (A1841342). She said that, as a result of the updated information regarding 26 Blick Terrace, the clause detailing Option One in the officer recommendation for 26 Blick Terrace would be removed.
Ms Gibellini displayed a map detailing the various SHAs applications, as well as those previously granted, in the Nelson region (A1833199). She briefly explained each SHA application contained in the officer report and answered questions.
It was agreed to take each application and the associated clauses of the officer recommendation separately, and in a different order than as appeared in the officer report.
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Resolved CL/2017/351 That the Council Receives the report Proposed Special Housing Areas (R7950) and its attachments (A1823458, A1823527, A1826489, A1826510, A1826472, A1826352, A1823537, A1826536, and A1823510). Noonan/Dahlberg Carried |
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Attachments 1 A1834507 - Proposed Special Housing Areas - amended officer recommendation 2 A1841342 - updated attachment 9 regarding 26 Blick Terrace 3 A1833199 - Map - Special Housing Areas |
10.1
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381 Nayland Road |
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Resolved CL/2017/352 That the Council Approves 381 Nayland Road (A1823458) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Rutledge/Noonan Carried |
10.2
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40 Tasman Street |
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Ms Gibellini answered questions regarding the SHA application at 40 Tasman Street, and explained the reasons for the additional wording proposed in the officer recommendation, as previously tabled. |
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Councillor Matheson, seconded by Councillor Rutledge moved That the Council Approves 40 Tasman Street (A1823527) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA, and subject to the Urban Design Panel paying particular attention to daylight angles in comparison with permitted baselines in relation to the boundary with 66 Grove Street when considering the proposed development. Councillors discussed the motion, and it was agreed to leave it to lie on the table until later in the meeting. |
10.3
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Tasman Heights (KB Quarries Limited) |
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Resolved CL/2017/353 That the Council Approves Tasman Heights (KB Quarries Ltd) (A1826472) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Courtney/Barker Carried |
10.4
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1A Hill Street North |
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Ms Gibellini answered questions regarding the SHA application at 1A Hill Street North. |
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Resolved CL/2017/354 That the Council Approves 1A Hill Street North (A1826352) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Courtney/Her Worship the Mayor Carried |
10.5
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3B and 3C Hill Street |
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Councillor Matheson, seconded by Councillor Dahlberg, moved the officer recommendation identified as Option One for 3B and 3C Hill Street. Ms Gibellini answered questions regarding the SHA application at 3B and 3C Hill Street North. Attendance: Councillor Acland returned to the meeting at 12.38pm. Engineering Adviser, Sue McAuley, answered further questions regarding the potential effect of this SHA on traffic volumes and flows in the vicinity. Attendance: Councillor Noonan left the meeting from 12.40pm to 12.42pm. |
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Resolved CL/2017/355 That the Council Approves 3B and 3C Hill Street North (A1823537) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Matheson/Dahlberg Carried |
10.6
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40 Tasman Street (continued) |
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The meeting returned to consider the motion on the table in relation to the SHA application at 40 Tasman Street. |
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Resolved CL/2017/356 That the Council Approves 40 Tasman Street (A1823527) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA, and subject to the Urban Design Panel paying particular attention to daylight angles in comparison with permitted baselines in relation to the boundary with 66 Grove Street when considering the proposed development. Matheson/Rutledge Carried |
Attendance: The meeting adjourned for lunch from 12.48pm to 1.38pm.
Her Worship the Mayor advised that the meeting would consider item 13, Proposed Tasman Nelson Regional Pest Management Plan, before returning to consider the remainder of item 8, Proposed Special Housing Areas.
Attendance: Councillor Matheson left the meeting at 1.42pm.
11. Proposed Tasman Nelson Regional Pest Management Plan
Document number R8342, agenda pages 194 - 328 refer.
Environmental Programmes Adviser, Richard Frizzell, presented the report, along with Tasman District Council officer Paul Sheldon and external contractor, Lyndsay Vaughan.
Mr Frizzell explained that the notification date of 7 October 2017 on page 200 of the agenda was incorrect, and he explained the timeline for adoption of the proposed Tasman-Nelson Regional Pest Management Plan 2017-2027 (the proposed Plan).
Attendance: Councillor Matheson returned to the meeting at 1.46pm, and Councillor Lawrey left the meeting at 1.46pm.
Mr Frizzell, Mr Sheldon and Mr Vaughan answered questions regarding the content of the proposed Plan, including the reasons why particular organisms were not included in the proposed Plan for different parts of the region, and different methods of pest control.
Attendance: Councillor Lawrey returned to the meeting at 1.54pm.
Councillors discussed the proposed Plan.
Group Manager Strategy and Environment, Clare Barton, answered further questions regarding how the proposed Plan interacted with other Council projects, such as Nelson Nature.
Councillor Fulton, seconded by Councillor Barker, moved the recommendation in the officer report, with the inclusion of additional words and bullet points in clause four.
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Resolved CL/2017/357 That the Council Receives the Proposed Tasman Nelson Regional Pest Management Plan (R8342) and its attachment (A1826738); and Notes that the meeting of the joint Regional Pest Management Committee, held on 29 August 2017, approved the Tasman Nelson Regional Pest Management Plan Proposal for recommendation to Nelson City Council and Tasman District Council to publicly notify for submissions; and Approves the Tasman Nelson Regional Pest Management Plan Proposal for public notification and request for submissions under Section 70(1(a)) of the Biosecurity Act 1993; and Authorises the joint Regional Pest Management Committee Chair and Deputy Chair to approve any final amendments arising from this Council meeting, the Tasman District Council meeting, or any changes required as a result of Ministry of Primary Industries audit, prior to its public notification, including: · Inclusion in section 4.1 a reference to organisms of interest listed in Appendix 5; and · Inclusion in Appendix 5 of any widespread pest region-wide organisms that are not listed in the Tasman-Nelson Regional Pest Management Plan. Fulton/Barker Carried |
The meeting returned to consider the remainder of item 8, Proposed Special Housing Areas.
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12. Proposed Special Housing Areas (continued) |
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Attendance: Councillor Fulton left the meeting from 2.19pm to 2.21pm. |
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12.1 |
Atawhai Drive (Bayview Subdivisions Ltd) |
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Resolved CL/2017/358 That the Council Approves Atawhai Drive (Bayview Subdivisions Ltd) (A1826510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Barker/Noonan Carried |
12.2
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23 Wastney Terrace |
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Councillor Rutledge, seconded by Councillor Courtney moved the officer recommendation identified as Option One for 23 Wastney Terrace/19 Sunnybank Drive. Team Leader Development, Lisa Gibellini, answered questions regarding the SHA application at 23 Wastney Terrace. Attendance: Councillor Matheson left the meeting at 2.24pm. |
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Resolved CL/2017/359 That the Council Approves 23 Wastney Terrace/19 Sunnybank Drive (A1826536) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Rutledge/Courtney Carried |
12.3
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26 Blick Terrace |
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Attendance: Councillor Matheson returned to the meeting at 2.34pm. Ms Gibellini reminded the meeting that the clause detailing Option One had been removed from the officer recommendation in relation to the SHA application at 26 Blick Terrace. Councillor Rutledge, seconded by Councillor Fulton, moved That the Council Approves 26 Blick Terrace (A1823510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA. Ms Gibellini answered questions in relation to this SHA application. Attendance: Councillor Lawrey left the meeting from 2.42pm to 2.43pm. Attendance: The meeting adjourned from 2.46pm to 2.57pm. Councillors discussed the application. During discussion, it was noted that the developer had emailed councillors a power point presentation in relation to the proposed development, and a copy of this presentation was tabled (A1835198). Following discussion, it was proposed that additional wording be included at the end of the motion: “and that the development is generally in accordance with the information tabled at the Council meeting of 21 September 2017, titled ‘Brookside Village Special Housing Proposal’.” With the agreement of the meeting, the mover and seconder agreed to include the proposed additional wording in the motion on the table. Councillor Skinner moved a procedural motion to leave the item to lie on the table. The motion was not seconded. Point of Order: A Point of Order was raised that Councillor Skinner could not move a procedural motion, as he had previously spoken during debate. The point of order was upheld. Attendance: Councillor Acland left the meeting at 3.04pm. |
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Resolved CL/2017/360 That the Council Approves 26 Blick Terrace (A1823510) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost, shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA and that the development is generally in accordance with the information tabled at the Council meeting of 21 September 2017, titled ‘Brookside Village Special Housing Proposal’. Rutledge/Fulton Carried |
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Attachments 1 A1835198 - Tabled document - Brookside Village |
12.4
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Quail Rise |
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Ms Gibellini tabled a map detailing the proposed SHA, and the overall landholdings of developers in the vicinity (A1841391). Ms Gibellini answered questions about the SHA application at Quail Rise, including the reasons for the officer recommendation that a traffic assessment and proposed concept layout for future stages of development in the area be presented to Council. Senior Engineering Officer – Development, Shane Overend, answered questions regarding infrastructure capacity in relation to the current SHA application, and future infrastructure capacity that may be required as further development in the area took place. Group Manager Strategy and Environment, Clare Barton, answered further questions regarding the requirement in the officer recommendation that the proposed development layout be approved by the Group Manager Infrastructure. Attendance: Councillor Lawrey left the meeting from 3.31pm to 3.32pm. |
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Resolved CL/2017/361 That the Council Approves Quail Rise (A1826489) as a potential Special Housing Area subject to the developer(s) entering into a legal Deed with Council which requires, amongst other matters, that the developer, at its sole cost: (i) shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and (ii) shall provide a traffic safety and capacity assessment of the intersection of Marsden Valley Road and The Ridgeway accommodating projected traffic volumes for the future development of Marsden Valley, and work with Council to identify timing and funding of works required to be identified in the Deed and/or a Private Developers Agreement. (iii) shall provide plans to Council showing the proposed layout of all future stages of Solitaire Investments Ltd land in Marsden and Ngawhatu Valleys, including showing the lot yield, location of roading, cycling and pedestrian ways and their linkages between the valleys, wastewater network and connections, stormwater devices and reserves network for the approval of the General Manager Infrastructure. The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA. Courtney/Rutledge Carried |
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Attachments 1 A1841391 - Map - Quail Rise proposed SHA |
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12.5 |
Recommendation to Minister of Building and Construction |
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Resolved CL/2017/362 That the Council Approves that Her Worship the Mayor recommend those potential areas 381 Nayland Road, 40 Tasman Street, Quail Rise, Atawhai Drive (Bayview Subdivisions Ltd), Tasman Heights (KB Quarries Ltd), 1A Hill Street North, 3B and 3C Hill Street North (Ngati Rarua Street), 23 Wastney Terrace/19 Sunnybank Drive, and 26 Blick Terrace to the Minister of Building and Construction for consideration as Special Housing Areas under the Housing Accord and Special Housing Areas Act 2013 as amended by the Housing Legislation Amendment Act 2016. Barker/Her Worship the Mayor Carried |
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13. Extension of Meeting Time |
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Resolved CL/2017/363 That the Council Extends the meeting time beyond six hours, pursuant to Standing Order 4.2. Her Worship the Mayor/Skinner Carried |
Attendance: Councillor Fulton left the meeting at 3.36pm.
14. Ghost Light Theatre Funding Request
Document number R8284, agenda pages 129 - 153 refer.
Senior Strategic Adviser, Nicky McDonald, presented the report and answered questions.
Attendance: Councillor Fulton returned to the meeting at 3.38pm, and Councillor Acland returned to the meeting at 3.44pm.
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Resolved CL/2017/364 That the Council Receives the report Ghost Light Theatre Funding Request (R8284) and its attachments (A1822421, A1822410, A1822428); and Approves $16,500 operational funding to assist with the establishment costs of the Ghost Light Theatre, conditional on charitable status being achieved. Courtney/Noonan Carried |
15. Upper Trafalgar Street - Summer Closure
Document number R8346, agenda pages 154 - 163 refer.
Group Manager Community Services, Chris Ward, and Executive Officer, Michelle Joubert, presented the report.
Ms Joubert noted an update to paragraph 5.2 of the report, that 20 submissions were opposed to the trial closure, with 151 submissions in support.
Mr Ward and Ms Joubert answered questions regarding the proposed trial closure.
Attendance: Councillor Rutledge left the meeting from 3.51pm to 3.53pm.
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Resolved CL/2017/365 That the Council Receives the report Upper Trafalgar Street - Summer Closure (R8346) and its attachments (A1826956, A1827678, A1828198, A1826666, A1828129, A1828149, A1828157, A1828146, A1828165) ; and Approves the temporary closure of the section of Trafalgar Street between Selwyn Place and Hardy Street (Upper Trafalgar Street) in accordance with section 342 and schedule 10, clause 11(d) of the Local Government Act 1974 with the following conditions: · The trial closure will commence on 1 December 2017 and conclude on 31 March 2018; · From 9:00am every day to 7:00am on each following day, the street will be closed to all vehicles apart from emergency vehicles and other vehicles specifically authorised by Council’s Network Coordinator; · Between 7:00am and 9:00am daily only vehicles that are goods service vehicles, emergency vehicles and other vehicles specifically authorised by Council’s Network Coordinator may travel along and stop on Upper Trafalgar Street; and Confirms that the capital and operational expenditure required for the trial be drawn from the CBD Enhancement Fund and Special Economic Projects Fund, respectively; and Notes that following the conclusion of the trial, a further report will be brought to Council outlining the results of the trial and options in relation to declaring Upper Trafalgar Street a pedestrian mall. Fulton/Dahlberg Carried |
16. Civic Financial Services - Sale of Building
Document number R8290, agenda pages 164 - 172 refer.
Group Manager Corporate services, Nikki Harrison, presented the report.
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Resolved CL/2017/366 That the Council Receives the report Civic Financial Services - Sale of Building (R8290) and its attachment (A1819686); and Instructs the proxy to vote in favour of the directors using their best endeavours to achieve a satisfactory price for the sale of Civic Assurance House at the special meeting of shareholders of Civic Financial Services Limited, to be held on 5 October 2017. Barker/Matheson Carried |
17. Administrative Matters Report
Document number R8102, agenda pages 173 - 193 refer.
Councillors discussed the attachments to the report, and noted updates to the table of Elected Members’ Travel and Training Expenditure.
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Resolved CL/2017/367 That the Council Receives the report Administrative Matters Report (R8102) and its attachments (A1820241, A1743623, A1820288, A1820311, and A1819226); and Confirms the approval of the fixing of the seal in relation to those documents and the warrants of appointment detailed in the Schedule of Documents Sealed (A1819226). Her Worship the Mayor/McGurk Carried |
Reports From Committees
18. Regional Pest Management Committee - 2 August 2017
Document number R8338, agenda pages 329 - 332 refer.
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Resolved CL/2017/368 That the Council Receives the confirmed minutes of a meeting of the Regional Pest Management Committee - 2 August 2017. Fulton/McGurk Carried |
19. Regional Pest Management Committee - 29 August 2017
Document number R8339, agenda pages 333 - 334 refer.
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Resolved CL/2017/369 That the Council Receives the unconfirmed minutes of a meeting of the Regional Pest Management Committee - 29 August 2017. McGurk/Lawrey Carried |
20. Saxton Field Committee - Minutes - 30 August 2017
Document number R8396, agenda pages 335 - 341 refer.
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Resolved CL/2017/370 That the Council Receives the unconfirmed minutes of the Saxton Field Committee - Minutes - 30 August 2017 . Skinner/Noonan Carried |
20.1 Saxton Field Capital Development Projects, Operations and Maintenance Funding Split for Nelson City and Tasman District Councils
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Resolved CL/2017/371 That the Nelson City Council Approve the funding split for Saxton Field Capital Projects and Renewals (excluding any community contribution payable), and Operations and Maintenance accounts, as from 1 July 2018, at 50% from Nelson City and 50% from Tasman District, subject to both Nelson City and Tasman District Councils passing this resolution. Noonan/Skinner Carried |
20.2 Proposed Saxton Field Capital Works Programme for Consultation Through Long Term Plans 2018-2028
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Group Manager Community Services, Chris Ward, explained that the recommendation to Council was to provide changes ‘in principle’ for the development of each Council’s Long Term Plan 2018-2028. He noted potential issues in relation to project phasing, and said a further report would go to the next Saxton Field Committee meeting. |
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Resolved CL/2017/372 That the Council Adopts, in principle, the capital works programme for Saxton Field contained in Attachment 1 to report SFC-08-03 for incorporation into the draft budget as part of the Long Term Plan 2018-2028 process, instructing staff to make the following amendments prior to reporting the recommendation to the two Councils: a. Move out the $967,000 for constructing the road link from the Velodrome to Saxton Drive to Year 7 (2024/2025); and b. Provide for the BMX track in 2021/2022 but remove the associated pavilion costs; and c. Discuss the scope and budget for the Champion Green proposed facility with the user groups. Skinner/Noonan Carried |
20.3 Saxton Velodrome Funding
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Group Manager Community Services, Chris Ward, and Group Manager Infrastructure, Alec Louverdis, answered questions regarding the Saxton Velodrome Project. |
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Resolved CL/2017/373 That the Nelson City Council Approves an increase in Nelson City Council’s contribution for the Saxton Velodrome project of unbudgeted expenditure of $52,000 (up to a maximum of $879,000); and Notes that Tasman District Council has increased its contribution to $755,540s Skinner/Dahlberg Carried |
21. Civil Defence Emergency Management Group - 1 August 2017
Document number M2785, agenda pages 400 - 405 refer.
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Resolved CL/2017/374 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 1 August 2017. Her Worship the Mayor/Matheson Carried |
22. Commercial Subcommittee - 18 August 2017
Document number M2823, agenda pages 342 - 348 refer.
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Resolved CL/2017/375 That the Council Receives the unconfirmed minutes of a meeting of the Commercial Subcommittee, held on 18 August 2017. Her Worship the Mayor/Barker Carried |
22.1 Forestry Advisory Group - Revised Terms of Reference
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Resolved CL/2017/376 That the Council Approves the revised Terms of Reference for the Forestry Advisory Group (Attachment Two, A1739267), noting that the revised Terms of Reference differ from the Council resolution passed on 8 September 2016, which adopted the recommendations of the Forestry Review, in the following manner – The revised Terms of Reference include : · Delegated powers of the Forestry Advisory Group to recommend to the Commercial Subcommittee (rather than decide) the approval of budgets, and any other matters relating to commercial forestry operations; and
· Officers having an advisory role only. Amends the Delegations Register to include the Forestry Advisory Group as set out in Attachment Three (A1799321). Her Worship the Mayor/Barker Carried |
22.2 Haven Precinct Redevelopment - 2017/18 Work Programme
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Resolved CL/2017/377 That the Council Approves the refined ‘Visions and Goals’ for the Haven Precinct; Visions: · Continuous and Quality Linkages with the Haven Precinct. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Port and Marine underpinning the character of the Precincts Seafaring focus. · Safe, engaging and attractive. Goals: · Public Realm within waterfront space. · Realistic asset retention, reuse and divestment. · Reasons to visit, spend time, encourages spaces linked to the coastal environment as a whole. · Development type – mix of public and private commercial opportunities. · Increased economic and social activity in the area. Approves the expenditure of part of the $50,000 operational budget to produce a Haven Concept - Opportunity Proposal to invited interested parties to discuss options around the Haven Precinct Development area Her Worship the Mayor/Barker Carried |
23. Sports and Recreation Committee - 22 August 2017
Document number M2832, agenda pages 349 - 354 refer.
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Resolved CL/2017/378 That the Council Receives the unconfirmed minutes of a meeting of the Sports and Recreation Committee, held on 22 August 2017. Skinner/Rutledge Carried |
23.1 Saxton Creek Easements - Network Tasman Limited and 187 Champion Road & 205 Champion Road
Attendance: Councillor Barker declared an interest in this item and sat back from the table for the duration of this item.
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Resolved CL/2017/379 That the Council Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “B”, “C”, “D” and “F” (Attachment One, A1798973) of Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked in red (Attachment Two, A1798985) of Esplanade Reserve within Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Grants the easement to 187 Champion Road and 205 Champion Road over the area shown on the plan marked “A” (Attachment Three, A1798991) of land to be acquired by Nelson City Council as Saxton Creek with all legal and survey costs associated with the easement over Saxton Creek to be met by Nelson City Council as required for Saxton Creek upgrade; and Confirms the easement be agreed to under section 48(1)(d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation. Skinner/Rutledge Carried |
24. Joint Shareholders Committee - 22 August 2017
Document number M2837, agenda pages 355 - 360 refer.
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Resolved CL/2017/380 That the Council Receives the unconfirmed minutes of a meeting of the Joint Shareholders Committee, held on 22 August 2017. Barker/Her Worship the Mayor Carried |
25. Works and Infrastructure Committee - 24 August 2017
Document number M2844, agenda pages 361 - 365 refer.
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Resolved CL/2017/381 That the Council Receives the unconfirmed minutes of a meeting of the Works and Infrastructure Committee, held on 24 August 2017. Dahlberg/Matheson Carried |
25.1 Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection)
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Group Manager Infrastructure, Alec Louverdis, answered questions regarding the draft Utilities Asset Management Plans 2018-2028. |
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Resolved CL/2017/382 That the Council Approves the Draft Utilities Asset Management Plans 2018-28 (Water Supply (A1620958), Wastewater (A1611752), Stormwater and Flood Protection (A1711433)) as the versions to inform the Long Term Plan 2018-28. Matheson/McGurk Carried |
26. Community Services Committee - 31 August 2017
Document number M2861, agenda pages 366 - 372 refer.
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Resolved CL/2017/383 That the Council Receives the unconfirmed minutes of a meeting of the Community Services Committee, held on 31 August 2017. Noonan/Courtney Carried |
26.1 Draft Community Partnerships Activity Management Plan 2018-28
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Resolved CL/2017/384 That the Council Approves the Draft Community Partnerships Activity Management Plan 2018-28 (A1766398) as the version to inform the Long Term Plan 2018-28. Noonan/Courtney Carried |
26.2 Draft Property and Facilities Asset Management Plan 2018-28
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Resolved CL/2017/385 That the Council Approves the Draft Property and Facilities Asset Management Plan 2018-28 (A1654726), as the version to inform the Long Term Plan 2018-28. Noonan/Courtney Carried |
27. Hearings Panel - Other - 6 September 2017
Document number M2883, agenda pages 373 - 377 refer.
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Resolved CL/2017/386 That the Council Receives the unconfirmed minutes of a meeting of the Hearings Panel - Other, held on 6 September 2017. McGurk/Matheson Carried |
28. Governance Committee - 7 September 2017
Document number M2887, agenda pages 378 - 384 refer.
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Resolved CL/2017/387 That the Council Receives the unconfirmed minutes of a meeting of the Governance Committee, held on 7 September 2017. Barker/Dahlberg Carried |
28.1 Uniquely Nelson Memorandum of Understanding 2017/18
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Resolved CL/2017/388 That the Council Approves the Uniquely Nelson Memorandum of Understanding 2017-18 (A1818573). Barker/Dahlberg Carried |
28.2 Significance and Engagement Policy
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Resolved CL/2017/389 That the Council Adopts the amended Significance and Engagement Policy (A1766622); and Approves the summary of the Significance and Engagement Policy (A1810631) Barker/Skinner Carried |
29. Audit, Risk and Finance Subcommittee - 8 September 2017
Document number M2894, agenda pages 385 - 393 refer.
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Resolved CL/2017/390 That the Council Receives the unconfirmed minutes of a meeting of the Audit, Risk and Finance Subcommittee, held on 8 September 2017. Barker/Skinner Carried |
29.1 Internal Audit – Summary of New or Outstanding Significant Risk Exposures and Control Issues 30 June 2017
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Resolved CL/2017/391 That the Council Requests that the Acting Chief Executive reviews Committee and Officer Delegations to ensure project delays are avoided as identified in the report Internal Audit - Summary of New or Outstanding Significant Risk Exposures and Control Issues 30 June 2017 (R8239). Barker/Skinner Carried |
29.2 Health Safety and Wellbeing; Quarterly Report
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Resolved CL/2017/392 That the Council Notes the report Health Safety and Wellbeing; Quarterly Report (R8220) and its attachment (A1775723); and Acknowledges the assessment of critical health and safety risks contained in the attachment (A1775723). Barker/Dahlberg Carried |
29.3 Carry Forwards 2016/17
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Group Manager Infrastructure, answered questions regarding the capital programme. |
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Resolved CL/2017/393 That the Council Approves the carry forward of $6,298,000 unspent capital budget for use in 2017/18; and Approves the offsetting of $268,021 of capital spent in 2016/17 against 2017/18 budgets; and Approves the carry forward of $1,812,113 of unspent operating budget for use in 2017/18; and Notes savings in 2016/17 capital expenditure of $2,187,000. Barker/Dahlberg Carried |
29.4 Draft Annual Report 2016/17
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Resolved CL/2017/394 That the Council Notes the draft Annual Report 2016/17 has been prepared and will be audited before being presented to Council for adoption; and Notes that if there are material changes to the draft resulting from the audit, these will be brought back to the Audit Risk and Finance Subcommittee on 28 September 2017; and Notes that, if there are no material changes to the draft resulting from the audit, due to timing constraints, the final Annual Report 2016/17 will be presented directly to Council for adoption, rather than via the Audit, Risk and Finance Subcommittee. Barker/Dahlberg Carried |
30. Chief Executive Employment Committee - 8 September 2017
Document number M2898, agenda pages 394 - 399 refer.
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Resolved CL/2017/395 That the Council Receives the unconfirmed minutes of a meeting of the Chief Executive Employment Committee, held on 8 September 2017. Her Worship the Mayor/Dahlberg Carried |
31. Civil Defence Emergency Management Group - 1 August 2017
Document number M2785, agenda pages 400 - 405 refer.
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Resolved CL/2017/396 That the Council Receives the unconfirmed minutes of a meeting of the Civil Defence Emergency Management Group, held on 1 August 2017. Matheson/Her Worship the Mayor Carried |
Attendance: The meeting adjourned from 4.46pm to 4.57pm, during which time Councillors Acland, Fulton and Lawrey left the meeting.
It was noted that, following the public forum presentation from Showcase
Nelson, the public excluded late item regarding Request for Events Funding
– Summer Music Event, could now be considered in the public part of the
meeting.
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32. Late Item - Request for Events Funding - Summer Music Event |
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Group Manager Community Services, Chris Ward, presented the report. Attendance: Councillor Fulton returned to the meeting at 5.04pm. Mr Ward answered questions regarding arrangements for the proposed events and the officer recommendation. Attendance: Councillor Acland returned to the meeting at 5.12pm. Councillors discussed the proposed event. Attendance: Councillor McGurk left the meeting from 5.18pm to 5.21pm. |
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Resolved CL/2017/397 That the Council Receives the report Request for Events Funding - Summer Music Event (R8410); and Confirms a total venue hire fee for Trafalgar Park and its stage of $10,000 for the Showcase Nelson event scheduled to be held in January 2018; and Declines the opportunity to be naming rights sponsor for the Showcase Nelson event scheduled to be held in January 2018. Noonan/Barker Carried |
33. Exclusion of the Public
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Resolved CL/2017/398 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Rutledge Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 10 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Council Meeting - Public Excluded Minutes - 11 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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3 |
Status Report - Council - Public Excluded - 21 September 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Nelson Farmers Market - lease options
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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5 |
Strategic Property Acquisition - Stoke
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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6 |
Saxton Field Committee - Public Excluded - Minutes - 30 August 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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7 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 18 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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8 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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9 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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10 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 24 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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11 |
Community Services Committee Meeting - Public Excluded Minutes - 31 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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12 |
Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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13 |
Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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14 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
The meeting went into public excluded session at 5.42pm and resumed in public session at 6.41pm.
34. Re-admittance of the Public
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Resolved CL/2017/399 That the Council Re-admits the public to the meeting.
Her Worship the Mayor/Dahlberg Carried |
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35. Adjournment of Meeting |
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It was noted that the public excluded item recommendation to Council from the Community Services Committee meeting regarding Bishop Suter Trust – Appointment of Trustee had been adjourned to be considered again on Tuesday 26 September 2017. |
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Resolved CL/2017/400 That the Council Adjourns the meeting until Tuesday 26 September 2017 at 9.00am in the Nelson City Council Chamber. Her Worship the Mayor/Matheson Carried |
The meeting adjourned at 6.43pm.
Minutes of a reconvened meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 September 2017, commencing at 9.00am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, M Lawrey, P Matheson, B McGurk, M Rutledge, T Skinner and S Walker
In Attendance: Acting Chief Executive (D Hammond), Group Manager Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) and Team Leader Governance (R Byrne)
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36. Exclusion of the Public |
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Resolved CL/2017/401 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Walker/Skinner Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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13 |
Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
The meeting went into public excluded session at 9.03am and resumed in public session at 9.40am, during which time Councillor Acland joined the meeting.
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37. Readmittance of the Public |
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Resolved CL/2017/426 That the Council Re-admits the public to the meeting. Her Worship the Mayor/Courtney Carried |
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 18 October 2017, commencing at 9.04am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald) Manager Communications (P Shattock), Executive Officer (M Joubert) and Governance Adviser (E Stephenson)
Apology: Councillor P Matheson
Opening Prayer
Councillor Tim Skinner said the opening prayer.
1. Apologies
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Resolved CL/2017/428 That the Council Receives and accepts the apology from Councillor Matheson. Her Worship the Mayor/Courtney Carried |
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Apologies for early departure were subsequently tendered by Councillors Barker and Dahlberg. |
2. Confirmation of Order of Business
There was no change to the order of items.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1
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Community Water Solutions Advisory Group - Waimea Water |
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Jackie McNae, accompanied by Paul Dalzell and Andrew Fenemor, Community Water Solutions Advisory Group – Waimea Water, spoke about the Waimea Dam and answered questions. Ms McNae introduced the other representatives and tendered an apology from the Chair of the Group, Dr Morgan Williams. Ms McNae advised the meeting that she had been involved in the Waimea Dam resource consent application and noted that the group had come together as unpaid volunteers in an independent advisory role. A list of members was tabled. Ms McNae spoke about water supply, noting that: · security of supply is critical · industries supplied with Richmond water were significant to Nelson · the need to adapt management of water supply due to climate change, storm and drought events · compliance with the National Policy Statement for Freshwater Management · the Group would welcome engagement with the Council. |
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Attachments 1 A1850849 - Public Forum - Waimea Water tabled document - Council 18 October 2017 |
4.2
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Brook Waimarama Sanctuary Trust |
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Derek Shaw, accompanied by Morris Woodhouse, of Brook Waimarama Sanctuary Trust, spoke about release of Annual Plan funding to the Trust and tabled supporting information. Mr Shaw answered questions regarding what the funding would be spent on, levels of staffing, budgets and contingencies, insurance and breeding programmes. |
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Attachments 1 A1850840 - Public Forum - Brook Waimarama Sanctuary Trust tabled document - Council 18 October 2017 |
4.3 Nelson Residents Association
Steve Cross, Nelson Residents Association, spoke about the Waimea Dam, noting that:
· he felt that Council was entitled to take a parochial approach to water supply
· a key point was that there was no water problem for Nelson
· danger of overinvestment on the basis of projections
· abundance of water, wastage of leakage
· an unconvincing expert analysis report
· argument to support because of regional development, there is a need to read behind the headlines
· tenous benefits to ratepayers
· other activities to raise the GDP and better ways to spend money with more benefit
· ratepayers taxed to subsidise irrigators and spoil a pristine river
Mr Cross answered questions about the Maitai Dam, pre-water treatment, the benefits of a regional water authority and water charges.
4.4
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Water Information Network Inc |
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Murray Dawson, Water Information Network Inc, spoke about the Waimea Dam and tabled supporting information. |
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Attachments 1 A1850832 - Water Information Network Inc tabled document - Council 18 October 2017 |
5. Brook Waimarama Sanctuary Trust
Document number R8209, agenda pages 6 - 38 refer.
Group Manager Infrastructure (A Louverdis) provided clarification on paragraphs 6.13 and 6.14 of the report, and he and Group Manager Corporate Services (N Harrison) answered questions.
Attendance: Councillor Rutledge left the meeting at 10.48 until 10.50am.
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The motion was put and a division was called:
The motion was carried 8 - 4.
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Resolved CL/2017/429 That the Council Receives the report Brook Waimarama Sanctuary Trust (R8209) and its attachments (A1826815; A1826781); and Approves the revised Brook Waimarama Sanctuary Trust’s Business Plan and agrees to release the remaining $150,000 for 2017/18 to the Trust contingent on: (a) The Trust supplying Council annually, by August each year, with respect to their Business Plan and six-monthly updates on cash flows in July and January of each year; (b) A Memorandum of Understanding be developed and agreed by full Council prior to any future funding commitments being made. Agrees that the Dun Mountain walkway damaged as a result of the major slip needs to be reinstated to a minimum width of 1.5m to maintain a route for cyclists and pedestrians, noting that the Brook Waimarama Sanctuary Trust has agreed to reinstate this track to that standard at their cost.
Her Worship the Mayor/Fulton Carried |
Attendance: The meeting was adjourned 10.57am and reconvened at 11.07am. Councillor Skinner was not present
6. Waimea Dam: Community Consultation on a Possible Nelson Contribution
Document number R7634, agenda pages 39 - 113 refer.
Discussion took place regarding conflicts of interest and predetermination, the following members requested that their serious concerns regarding Councillor Lawrey staying at the table for consideration of the matter be recorded in the minutes:
· Councillor Fulton
· Councillor Dahlberg
· Councillor Rutledge
· Councillor Noonan
· Her Worship the Mayor Reese
Attendance: Councillor Skinner returned to the meeting at 11.10am.
Following further discussion, Councillor Barker requested that his concerns regarding Councillor Lawrey’s involvement in this decision also be recorded.
Group Manager Corporate Services (N Harrison), Senior Strategic Advisor (N McDonald) and Senior Asset Engineer – Utilities (P Ruffell) answered questions.
Attendance: Councillor Dahlberg left the meeting at 11.41am.
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Resolved CL/2017/430 That the Council Receives the report Waimea Dam: Community Consultation on a Possible Nelson Contribution (R7634) and attachments (A1846450, A1847401, A1761653, A1847397, A1766322, A1382534, A1769513; A1840371).
Noonan/Her Worship the Mayor Carried |
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Resolved CL/2017/431 That the Council Agrees that a contribution to the Waimea Dam project of $5 million (in addition to the $413,000 contribution to date) is Council’s preferred proposal on which to consult the community; and Agrees that any contribution from Nelson City Council to the Dam project will be as a grant rather than a purchase of equity in the Dam; and Notes that any Nelson City Council contribution will be made on the basis of the proposed Terms of the new draft Engineering Services Agreement (A1847401), as detailed in an exchange of letters between the chief executives of both councils; and Approves a Statement of Proposal (A1846450), with any necessary amendments, for the possible contribution by Nelson City Council to the Waimea Dam project; and Authorises the Mayor and Chief Executive to make minor changes to the Statement of Proposal. Noonan/Rutledge Carried |
Attendance: The meeting was adjourned at 12.51pm, during which time Councillor Barker left the meeting, and reconvened at 1.28pm.
Reports From Committees
7. Planning and Regulatory Committee - 3 October 2017
Resource Management (and Special Housing Area) charges and delegations
Manager Consents and Compliance (M Bishop) noted that the Special Consultative Procedure would commence on Friday 20 October 2017, and answered questions.
Resolved CL/2017/432 That the Council Approves the draft resource consent charges, planning document charges, monitoring charges and Housing Accord and Special Housing Areas Act charges contained in the Statement of Proposal in Attachment 1 of report R8331 (A1826805) for public consultation and notification using the Special Consultative Procedure as set out in the Local Government Act 2002; and Approves the delegation of powers contained in Attachment 2 of report R8331 (A1825487) to the Chief Executive under the Resource Legislation Amendment Act 2017. Her Worship the Mayor/McGurk Carried |
8. Exclusion of the Public
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Resolved CL/2017/433 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Rutledge/Noonan Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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2 |
Revocation of 26 September 2017 Council decision - referral of appointment of a Bishop Suter Trust Trustee
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 1.34pm and resumed in public session at 1.44pm.
9. Re-admittance of the Public
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Resolved CL/2017/435 That the Council Re-admits the public to the meeting.
Her Worship the Mayor/McGurk Carried |
There being no further business the meeting ended at 1.45pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 31 October 2017, commencing at 9.03am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, T Skinner and S Walker
In Attendance: External Appointee J Murray; Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Group Manager Strategy and Environment (C Barton), Group Manager Corporate Services (N Harrison), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager People and Capability (S Vincent), and Governance Adviser (L Canton)
Apology: Councillor Rutledge
Opening Prayer
Councillor Skinner gave the opening prayer.
1. Apologies
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Resolved CL/2017/436 That the Council Receives and accepts the apology from Councillor Rutledge. Noonan/Courtney Carried |
2. Confirmation of Order of Business
Her Worship the Mayor explained that External Appointee to the Audit Risk and Finance Committee, John Murray would be in attendance for agenda item 5 Adoption of the Annual Report 2016/17.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Adoption of the Annual Report 2016/17
Document number R8141, agenda pages 4 - 219 refer.
Group Manager Corporate Services, Nikki Harrison and Senior Strategic Adviser, Nicky McDonald presented the report. Ms Harrison confirmed that Audit New Zealand had issued an unmodified audit report. She tabled three documents (A1857230): Annual Reports financial basics (2016/17), and updates to pages 72, 73, and 92 of the agenda.
Ms Harrison, Ms McDonald, and Group Manager Strategy and Environment, Clare Barton, answered questions.
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Resolved CL/2017/437 That the Council Receives the report Adoption of the Annual Report 2016/17 (R8141) and its attachments (A1853308 and A1850169); and Adopts the Annual Report for the year ended 30 June 2017 in accordance with s98 of the Local Government Act 2002; and Delegates the Mayor and Chief Executive to make minor editorial changes as necessary. Barker/Her Worship the Mayor Carried |
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Attachments 1 A1857230 - Annual Report 2016/17 tabled documents |
6. Exclusion of the Public
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Resolved CL/2017/438 That the Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Dahlberg Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Trafalgar Park Turf Renewal
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.03am and resumed in public session at 11.57am.
7. Re-admittance of the Public
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Resolved CL/2017/439 That the Council Re-admits the public to the meeting. Noonan/Barker Carried |
There being no further business the meeting ended at 11.57am.
Confirmed as a correct record of proceedings:
Chairperson
Date
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Council 9 November 2017 |
REPORT R8644
Status Report - Council - 9 November 2017
1. Purpose of Report
1.1 To provide an update on the status of actions requested and pending.
2. Recommendation
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Receives the Status Report Council 9 November 2017 (R8644) and its attachment (A1168168). |
Attachments
Attachment 1: A1168168 - Status Report 9 November ⇩
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Council 9 November 2017 |
REPORT R8106
Mayor's Report
1. Purpose of Report
1.1 To update the Council on a number of matters and consider an amendment to Council’s Delegations Register.
2. Recommendation
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Receives the Mayor's Report (R8106) and its attachments (A1851670 and A1858820); and Amends the Nelson City Council Delegations Register to add the Residents Survey to the Governance Committee areas of responsibility as outlined in Attachment 1 (A1851670). |
3. Discussion
Local Government Leaders’ Water Declaration
3.1 As Deputy Chair of the Regional Sector of Local Government New Zealand, I have been involved in developing the Local Government Leaders’ Water Declaration (refer Attachment 2). The Declaration declares continuing commitment to valuing and managing water as a precious resource.
3.2 The Local Government Leaders’ Water Declaration outlines an ongoing commitment to:
· Continue to make water a key priority
· Work with our communities to improve our freshwater
· Provide information on the state of our freshwater
· Be clear about the costs of improving our water
· The Declaration also calls on the Government of the day to
· Take an integrated approach to water
· Quantify the costs of meeting increased standards
· Work with local government to meet the costs to improve water quality
· Work with local government to be world leaders in water management.
3.3 We work every day to deliver better water outcomes – it is core business for Council. We are also well aware that managing our water infrastructure for businesses, the primary sector and our urban communities will bring increasing challenges in the management of our freshwater, and that these demands will be exacerbated by climate change.
3.4 At the end of 2013, Council committed to a long term plan to significantly improve Nelson’s waterway heath and biodiversity outcomes. We have improved our monitoring, planning, infrastructure design and engagement with the community among other things.
3.5 Council has been proactively working with our communities on freshwater improvement – most notably through Project Maitai/Mahitahi and Nelson Nature.
3.6 Now in its fourth year, Project Maitai/Mahitahi has taken a community focussed cross-council approach to river restoration. Short-term results include improvement in E.coli levels at key swimming sites, largely thanks to infrastructure improvements to better manage stormwater pollution.
3.7 Other initiatives have included extensive riparian planting, construction of wetlands and swales and removal of fish passage barriers, which will have a beneficial effect on river health in the longer term.
3.8 As a result, the Maitai River has shown meaningful trend improvement across a range of river health parameters, as shown in Land Air Water Aotearoa monitoring results. In 2016 it was awarded the second most improved river at the New Zealand River Awards based on macro-invertebrate index trends.
3.9 Project Maitai/Mahitahi is strongly community-faced and engages with iwi, private landowners, schools, researchers, contractors, businesses and community groups. The project has grown support for restoration work, increased community activity and raised awareness of the need to care for our rivers.
3.10 The Maitai River is our tupuna awa (ancestral river) for the Iwi of Whakatu. It provides our drinking water and is a key recreational asset, but it’s also at the cultural heart of our community.
3.11 Signing this declaration underscores our commitment to seeing all our river catchments protected and enhanced for future generations, and to continuing the work of Nelson Nature across all our rural and urban water catchments.
3.12 We’ve made a good start and we have more to do locally and nationally. Through my LGNZ role I will continue to work on the sector’s Water 2050 initiative.
4. Decision
Delegations for Residents Survey
4.1 On 28 September 2017, the Audit, Risk and Finance Subcommittee considered a report on the results of the 2017 Residents Survey.
4.2 In considering the report, the Subcommittee indicated that while the Audit, Risk and Finance Subcommittee areas of responsibility include Council’s financial and service performance, the Residents Survey did not specifically align with this delegation.
4.3 To provide clarity and aid transparency and efficiency, it is proposed that a specific delegation be created for the Residents Survey. This matter aligns most closely with the Governance Committee’s areas of responsibility as it provides data on achievement of performance measures for use in the Long Term Plan and related planning.
4.4 A proposed update to the Delegations Register is included as Attachment 1.
Rachel Reese
Mayor of Nelson
Attachments
Attachment 1: A1851670 - Delegations Register - Proposed update to Governance Committee delegations ⇩
Attachment 2: A1858820 - LGNZ Leaders' Water Declaration ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government The decisions in this report assist Council to measure its performance in provision of infrastructure and public services, and performance of its regulatory functions, in as efficient and effective a manner as possible. |
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2. Consistency with Community Outcomes and Council Policy The decisions in this report assist Council to measure its achievement of community outcomes and policy goals, by providing clear lines for reporting measurements of Council activities. |
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3. Risk The decisions of this report are of low risk. |
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4. Financial impact There are no costs associated with this decision. |
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5. Degree of significance and level of engagement This matter is of low significance. It relates to a clarification of Council’s delegations to ensure clear reporting lines. |
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6. Inclusion of Māori in the decision making process There is no requirement to include Māori in this decision making process. |
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7. Delegations The decisions in this report are the responsibility of full Council. |
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Council 9 November 2017 |
REPORT R8479
Cricket - Target Shooting Facility - Progress Update
1. Purpose of Report
1.1 To consider the concerns expressed by Target Shooting Nelson and Nelson Cricket regarding the need for a car park area immediately adjacent to the joint cricket and target shooting facility at Saxton Field.
2. Recommendation
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Receives the report Cricket - Target Shooting Facility - Progress Update (R8479); and Approves the reallocation of $70,000 from the construction of the veranda/paths scheduled for completion in 2017/18, which was allocated in the 2016/17 Annual Plan, to the construction of a car park area adjacent to the cricket and target shooting facility. |
3. Background
3.1 As part of the submissions received for the 2016/17 Annual Plan, Target Shooting Nelson and Nelson Cricket (Group) requested Council assistance to make good a shortfall in fundraising for their new joint cricket training and target shooting facility at Saxton Field.
3.2 At its meeting of 11 May 2016, Council approved the request for additional funding as follows:
THAT $88,000 be allocated in the Annual Plan 2016/17 to the joint cricket/target shooting facility at Saxton Field to cover geotechnical excavations, Council levies and the fundraising shortfall
AND THAT an additional $70,000 be allocated to allow for the veranda and pathways.
4. Discussion
4.1 The contract for construction of this facility is between Nelson Cricket and Gibbons Construction. Council’s involvement is part funder and on completion the building will be owned by Council.
4.2 The facility is now practically complete and the Group has raised concerns about the lack of parking close to the venue. Both state this as an urgent need due to the wet and muddy condition of the post construction frontage of the facility.
4.3 Target Shooting Nelson are also concerned about the safety of its members who currently park in the Cricket Oval area and carry their firearms to the venue.
4.4 Both building users have suggested the $70,000 allocated to the veranda and pathways be utilised for the parking area. They suggest the veranda and pathways are not required.
4.5 Officers agree that the building must be fit for purpose, and while surprised that scope of Gibbons work as set by Nelson Cricket did not include this, support this suggestion. Officers acknowledged that the carpark is a priority over the veranda/paths work.
4.6 The preliminary design for the parking area has been completed and the estimated cost is $50,000. The construction would be managed by Gibbons construction as part of their existing contract. Councils Project Manager would have a watching brief to ensure the works are undertaken in accordance with Councils standards.
4.7 Any unused funds remaining from the reallocation of the $70,000 toward the car parking area, will be declared a saving.
5. Options
5.1 Council has three options:
· To uphold the current Council recommendation and construct the veranda/paths at a cost of $70,000 and seek funding for the parking area as part of the Long Term Plan 2018-28.
· To reallocate the $70,000 funding within the existing project to complete the parking area and seek funding for the veranda/paths as part of the Long Term Plan 2018-28.
· To undertake both the upgrade of the parking and the veranda/path now and approve an associated additional funding.
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Option 1: To construct the veranda and paths |
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Advantages |
· Adheres to Councils original recommendation |
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Risks and Disadvantages |
· Target Shooting Nelson and Nelson Cricket continue to experience issues with mud at their entrance · Target Shooting Nelson continues to experience issues with members carrying firearms from the Cricket Oval parking area · Target Shooting Nelson and Nelson Cricket have indicated the veranda and paths are not needed |
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Option 2: Divert $70,000 funding to complete parking area |
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Advantages |
· Meets Target Shooting Nelson and Nelson Cricket requirements for a dry and mud free entrance to the facility · Meets Target Shooting Nelson requirements for safety when carrying firearms |
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Risks and Disadvantages |
· Target Shooting Nelson and Nelson Cricket may request veranda and paths at a later date |
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Option 3: Undertake both bits of work this financial year |
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Advantages |
· Adheres to Councils original recommendation · Meets Target Shooting Nelson and Nelson Cricket requirements for a dry and mud free entrance to the facility · Meets Target Shooting Nelson requirements for safety when carrying firearms · Meets any future need for Target Shooting Nelson and Nelson Cricket for a veranda and paths at a later date |
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Risks and Disadvantages |
· Requires the provision of additional unbudgeted funds · Target Shooting Nelson and Nelson Cricket have indicated the veranda and paths are not needed |
6. Conclusion
6.1 Council resolved to allocate $70,000 toward the construction of a veranda/paths to serve the recently completed joint cricket and target shooting facility at Saxton Field.
6.2 Target Shooting Nelson and Nelson Cricket have requested that this funding be diverted to construct a car parking area adjacent to the facility at an estimated cost of $50,000. This is to address issues relating to wet and muddy areas in front of the facility and remove the need for target shooters to carry their fire arms from existing car parking near the Saxton Oval.
Andrew Petheram
Property, Parks and Facilities Asset Manager
Attachments
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Important considerations for decision making |
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1. Fit with Purpose of Local Government This project supports efficient and effective delivery of local public services for the community. The projects within Saxton Field will help maximise use of a facility that this Council has invested significant funding in. |
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2. Consistency with Community Outcomes and Council Policy The funding of facilities within Saxton Field is consistent with the community outcome “Our communities have access to a range of social, educational and recreational facilities and activities”. |
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3. Risk The information in this report is intended to reduce risk by ensuring Committee members have all of the relevant information they need to make considered decisions. |
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4. Financial impact The financial impact of this report is considered low as it proposes the reallocation of existing funding that has already been approved for this project. |
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5. Degree of significance and level of engagement The financial impact and the impact on Council debt is considered to be low; the reallocation of existing funding is of low significance as it is a change of use of approved expenditure; therefore no engagement is required. |
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6. Inclusion of Māori in the decision making process Maori have not been consulted on the specifics in this report. |
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7. Delegations As this matter is an amendment to the decision in the Annual Plan process, the decision rests with Council. |
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Council 9 November 2017 |
REPORT R8506
Events Strategy: Approval of Draft for Community Engagement
1. Purpose of Report
1.1 To approve the draft Events Strategy for community engagement.
2. Recommendation
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Receives the report Events Strategy: Approval of Draft for Community Engagement (R8506) and its attachment (A1853698); and Approves the draft Events Strategy for community engagement as outlined in R8506; and Approves $75,000 to be added to the Events Fund for the 2017/18 year to fund community events. |
3. Background
3.1 The original Events Strategy was created by a small group of community members concerned by the loss of the World of Wearable Art (WOW) show and the economic impact this would have. This Strategy was not adopted by Council but funding was provided to support some of its objectives.
3.2 At its meeting of 15 October 2015 Council approved terms of reference for the review of the Events Strategy. This work was subsequently put on hold to allow the regional identity project to be developed to a stage where it could influence the content of the Events Strategy.
3.3 Once the regional identity work was sufficiently advanced Council officers and the Nelson Regional Development Agency (NRDA) began collaborating on a draft Strategy drawing on guidance provided by a Council workshop on 20 June. The draft Strategy applies only to the Nelson City Council area although it is consistent with the wider regional identity.
3.4 The draft Strategy has also taken into account work to date on the City Vision and its implementation will support the intent of the new vision. If Council chooses, once the final City Vision is agreed it can be included in the Events Strategy to provide some wider context.
3.5 The aim of the new Strategy is to:
· Create a comprehensive framework for Council’s support of events that takes into account both economic and social benefits while also advancing the City Vision;
· Stimulate the local economy with a range of events that bring visitors to Nelson;
· Encourage a sense of community identity and belonging and make Nelson a more enjoyable place to live through events with a local focus;
· Consider what events it is appropriate for ratepayer funding to support and how to get the best return on that ratepayer investment;
· Provide an avenue for community events which cannot access Community Investment funding.
3.6 The Events Fund currently stands at $391,975 for 2016/17 with surplus funds of $419,222 held in Council at the end of June 2016; a separate amount of $100,000 was allocated to support Light Nelson in 2015/16 with $50,000 allocated to support Light Nelson in 2016/17.
4. Discussion
4.1 To assist with the development of an Events Strategy officers have:
· Collaborated with the NRDA on the draft Strategy as a joint project;
· Engaged consultants (Business Lab) to facilitate meetings to develop the purpose, vision and objectives of a strategy;
· Sought feedback from a range of stakeholders including Uniquely Nelson, Sport Tasman and relevant Council staff;
· Reviewed other councils’ events strategies.
4.2 The draft Strategy has been kept concise to make it a clear and easy to follow explanation of Nelson’s approach to events. It proposes that Council establish an allocation for community events and an Events Development Committee to allocate event funding and report regularly to Council on implementation of the Strategy.
Community Events Funding
4.3 The change to funding of community projects through the Long Term Plan 2015-2025 removed funding for community events through the establishment of the Community Investment Fund. This meant that a number of community events that had previously been supported by the Community Assistance Fund were without options for Council funding.
4.4 In response Council requested the then Economic Development Agency to relax the rules around the Events Fund to allow community events to apply, as an interim measure while the Events Strategy was developed. That interim approach is still in place.
4.5 It is proposed that the establishment of a funding allocation of between $75,000 (based on an average of previous years’ support) for community events be considered through the Long Term Plan 2018-28. And that applications would be assessed by the Events Development Committee.
4.6 In the meantime it is suggested that Council might allocate some funding for the 2017/18 year for community events. Recent approvals of economic events funding mean that the existing surplus funds have all been used and the budget for the remainder of the financial year is expected to be fully committed with economic events. In order to support some community events this year it is requested that $35,000 of operational funding be allocated to the Events Fund for this purpose.
Delegations
4.7 The delegations for approving applications for events funding have not been reviewed for some time. Council will be given options for adjusting the delegations following community engagement when the Strategy is presented for adoption.
Community Engagement
4.8 If Council decides to approve the draft Strategy for community engagement officers will then seek community feedback over the period 13 November to 8 December. This will include:
- Holding a meeting with events managers and those with an interest in the events sector to gather feedback
- Our Nelson feature including notice of the opportunity to provide feedback
- Display boards in libraries / Customer Service Centre
- Posting on social media
4.9 The engagement process is not planned to include hearings however community feedback will be made available to councillors as part of deliberations on the final Events Strategy and used to inform the final draft for approval. It is expected that the draft Events Strategy will be brought back the 14 December Council meeting for adoption. Implementation would then commence from the beginning of 2018.
5. Options
5.1 Option 1, to approve the draft strategy for community engagement, is recommended.
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Option 1: Approve the draft strategy for community engagement. |
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Advantages |
· Will allow the implementation of the strategy to begin early in the 2018 year · Provides an opportunity for stakeholders to have input to the Strategy |
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Risks and Disadvantages |
· No obvious risks |
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Option 2: Amend the draft strategy |
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Advantages |
· The draft Strategy could be tailored to better meet Council’s objectives |
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Risks and Disadvantages |
· Could lead to a delay in the implementation of the Strategy |
6. Conclusion
6.1 It is recommended that Council approves the draft Events Strategy for community engagement.
Nicky McDonald
Senior Strategic Adviser
Attachments
Attachment 1: Draft Nelson Events Strategy (A1853698) ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Council has decided to develop an Events Strategy to provide clear objectives and criteria for publicly funded support to ensure that Council’s desired outcomes are achieved in a cost effective manner. |
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2. Consistency with Community Outcomes and Council Policy The recommendation in this report support the following community outcomes: - Our communities have opportunities to celebrate and explore their heritage, identity and creativity - Our communities have access to a range of social, educational and recreational facilities and activities - Our region is supported by an innovative and sustainable economy And Nelson 2060 objective: - Our economy thrives and contributes to a vibrant and sustainable Nelson |
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3. Risk There is a low risk that some in the community may not support the direction of the Strategy or may have higher expectations around available funding. |
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4. Financial impact There is no financial impact to ratepayers from the recommendation in this report as it does not propose an increase to existing funding. Subsequent decision around community events funding may have an impact. |
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5. Degree of significance and level of engagement This matter is of medium significance because it is about developing a strategy which will guide future event investment and activity by Council. The community will have further opportunity to provide feedback on the draft Strategy. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted on this report. |
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7. Delegations Development of an Events Strategy is a cross-committee issue as it relates to community festival and events (Community Services) and business, economic development and tourism (Governance), therefore this matter is being presented to Council. |
Item 10: LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council
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Council 9 November 2017 |
REPORT R8667
LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council
1. Purpose of Report
1.1 To receive the final Local Government New Zealand (LGNZ) Excellence CouncilMARK Assessment Report 2017 for Nelson City Council and consider future participation.
2. Summary
2.1 Nelson City Council is a foundation member of LGNZ’s programme to measure the performance of local authorities and demonstrate value to communities. Council’s first report has been completed with a BB rating.
3. Recommendation
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Receives the report LGNZ Excellence CouncilMARK Assessment Report for Nelson City Council (R8667) and its attachment (A1850901); and Requests officers to register Council’s interest in participation in the programme in 2018. |
4. Background
4.1 LGNZ introduced its Excellence Programme in 2016 with the aim of providing guidance on where councils should focus and how to ensure customer experience is accounted for in all council decision-making and operations. The independent assessment reflects the unique circumstances facing each council and its community. Each participating council then determines how it responds to the assessment results.
4.2 Nelson City Council joined the programme as a Foundation Council in 2016.The programme required the completion of a lengthy self-assessment focussing on four priority areas (derived from public and business feedback to the Local Government 2015 survey): governance, leadership and strategy; financial decision-making and transparency; service delivery and asset management; communicating and engaging with the public and business. A range of key Council strategic documents were provided to the assessors as background.
4.3 This was followed by a two day on-site assessment by independent contractors in February 2017 including interviews with elected members, Council staff and external stakeholders.
5. Assessment results
5.1 The CouncilMARK programme provides a rating scale from triple AAA to C with Nelson City Council receiving an overall rating of BB.
The assessment noted many strengths in Council’s approach to service delivery as well as suggestions for improvement. Actions that will address the improvement suggestions are already underway in a number of areas, for example development of a clear City Vision and strengthening the relationship with iwi. A copy of the assessment has been sent to Iwi Chairs and was discussed at a recent hui.
6. Conclusion
6.1 Council has supported the LGNZ Excellence CouncilMARK programme through its foundation membership. The resulting report has provided a useful independent assessment of Council’s strengths and weaknesses. Officers recommend that Council receives the attached assessment report (A1850901) and considers its future participation in the programme.
Nicky McDonald
Senior Strategic Adviser
Attachments
Attachment 1: A1850901 LGNZ CouncilMARK Assessment Report for Nelson City Council ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Participation in the LGNZ Excellence CouncilMARK Programme is a discretionary activity to help Council demonstrate and deliver high quality services to the Nelson community. |
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2. Consistency with Community Outcomes and Council Policy Participation in the LGNZ Excellence CouncilMARK Programme supports the following Community Outcomes: - Our urban and rural environments are people-friendly, well planned and sustainably managed - Our infrastructure is efficient, cost effective and meets current and future needs - Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement |
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3. Risk There is no risk to Council from the recommendation in this report. |
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4. Financial impact There is no financial implication contained within this report. |
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5. Degree of significance and level of engagement Receipt of the report is considered to be of low significance to the community. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted in the preparation of this report. |
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7. Delegations Adoption of the LGNZ Excellence CouncilMARK Report is a cross-committee issue therefore the matter is being presented to Council. |
Minutes of a meeting of the Audit, Risk and Finance Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 28 September 2017, commencing at 1.02pm
Present: Mr J Peters (Chairperson), Her Worship the Mayor R Reese, Councillor I Barker, and Mr J Murray
In Attendance: Councillors M Courtney, P Matheson, B McGurk, G Noonan, M Rutledge , and S Walker, Group Manager Corporate Services (N Harrison), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Senior Accountant (T Hughes) and Governance Adviser (E-J Ruthven)
Apology: Councillor B Dahlberg
1. Apologies
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Resolved AUD/2017/056 That the Subcommittee Receives and accepts the apologies from Councillor Dahlberg. Barker/Her Worship the Mayor Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 8 September 2017
Document number M2894, agenda pages 7 - 15 refer.
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Resolved AUD/2017/057 That the Committee Confirms the minutes of the meeting of the Committee, held on 8 September 2017, as a true and correct record. Barker/Her Worship the Mayor Carried |
6. Status Report - Audit Risk and Finance Subcommittee - 28 September 2017
Document number R8406, agenda pages 16 - 18 refer.
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Resolved AUD/2017/058 That the Subcommittee Receives the Status Report Audit, Risk and Finance Subcommittee 28 September 2017 (R8406) and its attachment (A1753947). Murray/Barker Carried |
7. Chairperson's Report
The Chairperson gave a verbal report, and explained reasons for the July 2017 financial records not being available for this meeting.
He added that the Annual Report audit had become available this week, and Group Manager Corporate Services, Ms Harrison, tabled a document (A1841934) outlining changes to the Annual Report as a result of the audit process.
Senior Accountant, Tracey Hughes, explained changes in the financial statements for the Annual Report and answered questions.
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Attachments 1 A1841934 - tabled document |
8. PWC Treasury advisor presentation
Brett Johanson and Jason Bligh, from PriceWaterhouseCoopers, gave a power point presentation regarding the treasury management update (A1838402).
Attendance: Councillor Barker left the meeting from 1.11pm to 1.13pm.
Mr Johanson and Mr Bligh spoke about Council’s financial management framework, short and longer term interest rate profiles and Council’s ability to raise debt, and answered questions.
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Attachments 1 A1838402 - PWC Power Point Presentation |
9. Protected disclosure policy for elected members
Document number R8402, agenda pages 19 - 31 refer.
Group Manager Corporate Services, Nikki Harrison, presented the report, and explained that a Separate Protected Disclosure policy for elected members would be developed.
Manager People and Capability, Stephanie Vincent spoke about the proposed policy development, and answered questions.
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Resolved AUD/2017/059 That the Subcommittee Receives the report Protected disclosure policy for elected members (R8402) and its attachment (A1338935); and Requests the development of a separate Protected Disclosure Policy for Elected Members, for review by the Subcommittee prior to submitting the policy for approval by Council. Barker/Her Worship the Mayor Carried |
10. Results of 2017 Residents Survey
Document number R8361, agenda pages 32 - 125 refer.
Senior Strategic Adviser, Nicky McDonald, presented the report, and answered questions.
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Resolved AUD/2017/060 That the Subcommittee Receives the report Results of 2017 Residents Survey (R8361) and its attachment (A1789495); and Notes the 2017 Residents Survey results (A1789495) will be communicated to the public. Her Worship the Mayor/Barker Carried |
11. Health and Safety Strategic Plan 2017 - 2023
Document number R7718, agenda pages 126 - 144 refer.
Health and Safety Adviser, Malcolm Hughes, presented the report, and answered questions.
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Resolved AUD/2017/061 That the Subcommittee Receives the report Health and Safety Strategic Plan 2017 - 2023 (R7718) and its attachment (A1398549). Barker/Murray Carried |
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Recommendation to Council AUD/2017/062 That the Council Approves the Health and Safety Strategic Plan 2017 - 2023 (A1398549). Barker/Murray Carried
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12. Audit Engagement Letter 2017 - debenture trust deed
Document number R8254, agenda pages 145 - 169 refer.
Group Manager Corporate Services, Nikki Harrison, presented the report and answered questions.
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Resolved AUD/2017/063 That the Subcommittee Receives the report Audit Engagement Letter 2017 - debenture trust deed (R8254) and its attachment (A1815606); and Notes the Subcommittee can provide feedback on the Audit Engagement letter – debenture trust deed to Audit NZ if required, noting the Mayor will sign the letter once the Subcommittee’s feedback has been incorporated. Murray/Barker Carried |
13. Revised Internal Audit Annual Plan to June 2018
Document number R8408, agenda pages 170 - 175 refer.
Internal Audit Analyst, Lynn Anderson, presented the report, and noted changes made as a result of a workshop on this subject. She explained that the plan included one additional audit, and that another additional audit may be able to be undertaken within the current budget.
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Resolved AUD/2017/064 That the Subcommittee Receives the report Revised Internal Audit Annual Plan to June 2018 (R8408) and its attachment (A1800209). Murray/Her Worship the Mayor Carried |
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Recommendation to Council AUD/2017/065 That the Council Approves the Internal Audit – Annual Audit Plan to 30 June 2018 (A1800209). Murray/Her Worship the Mayor Carried
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14. Exclusion of the Public
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Resolved AUD/2017/066 That the Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Murray/Her Worship the Mayor Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Audit, Risk and Finance Subcommittee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
The meeting went into public excluded session at 2.45pm and resumed in public session at 2.47pm.
Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
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Resolved AUD/2017/067 That the Subcommittee Confirms the minutes of part of the meeting of the Audit, Risk and Finance Subcommittee, held with the public excluded on 8 September 2017, as a true and correct record. Barker/Her Worship the Mayor Carried |
15. Re-admittance of the Public
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Resolved AUD/2017/068 That the Subcommittee Re-admits the public to the meeting. Barker/Murray Carried |
There being no further business the meeting ended at 2.45pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 5 October 2017, commencing at 9.02am
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker
In Attendance: Councillors M Lawrey and G Noonan; Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Parks and Facilities (R Bartlett), Property and Facilities Asset Planner (P Harrington) and Team Leader Governance (R Byrne)
Apology: Her Worship the Mayor Rachel Reese for early departure.
1. Apologies
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Resolved SPO/2017/088 That the Committee Receives and accepts an apology for early departure from Her Worship the Mayor Rachel Reese. Walker/McGurk Carried |
2. Confirmation of Order of Business
The Chairperson advised that he had agreed to an additional public forum speaker.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Attendance: Her Worship the Mayor joined the meeting at 9.06am
4. Public Forum
4.1 Tamika Simpson
Tamika Simpson presented a PowerPoint and spoke about ideas for promoting the Brook Motor Camp.
Attendance: Councillor Noonan joined the meeting at 9.18am
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Attachments 1 Tamika Simpson PowerPoint Presentation Brook Valley Camp |
4.2 Ian Goldsmith
Ian Goldsmith from the Nelson Mountain Bike Club spoke to a tabled document. He thanked the Committee for entering into a Memorandum of Understanding between NCC and the club.
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Attachments 1 Ian Goldsmith, NMBC handout |
5. Confirmation of Minutes
5.1 22 August 2017
Document number M2832, agenda pages 8 - 13 refer.
It was noted that the Chairperson referred to the passing of Sir Colin Meads and that this should be recorded in the minutes.
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Resolved SPO/2017/089 That the Committee Confirms the amended minutes of the meeting of the Sports and Recreation Committee, held on 22 August 2017, as a true and correct record. Rutledge/Walker Carried |
6. Status Report - Sports and Recreation Committee - 5 October 2017
Document number R8473, agenda pages 14 - 15 refer.
It was noted that the Marina Advisory Group would continue to provide advice for the LTP process.
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Resolved SPO/2017/090 That the Committee Receives the Status Report Sports and Recreation Committee 5 October 2017 (R8473) and its attachment (A1664423). Rutledge/Walker Carried |
7. Chairperson's Report
The Chairperson gave a verbal report and noted that the Masters Games had commenced on 4 October.
8. Draft Parks and Reserves Asset Management Plan 2018-28
Document number R8243, agenda pages 16 - 48 refer.
Group Manager Community Services, Chris Ward, introduced the Plan and noted there would be a workshop to consider sports codes requests on 18 October 2017. Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report and answered questions.
Attendance: Her Worship the Mayor Rachel Reese left the meeting at 10.11am and returned at 10.14am
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Resolved SPO/2017/091 That the Committee Receives the report Draft Parks and Reserves Asset Management Plan 2018-28 (R8243) and its attachments (A1819970 and A1751541). Walker/Fulton Carried |
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Recommendation to Council SPO/2017/092 That the Council Approves the Draft Parks and Reserves Asset Management Plan 2018-28 (A1751541) as the version to inform the Long Term Plan 2018-28, acknowledging that the following sub activities have not been finalised: · 3642 Natureland; · 4069 Saxton Field Capital Works; · 3590 Sportsparks. Walker/Fulton Carried
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Attendance: The meeting adjourned from 10.28am to 10.36am
9. Modellers Pond Update and Way Forward
Document number R8259, agenda pages 49 - 57 refer.
Group Manager Infrastructure, Alec Louverdis, and Manager Capital Projects, Shane Davies, presented the report. Mr Louverdis answered questions on the business case and options.
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Resolved SPO/2017/093 That the Committee Receives the report Modellers Pond Update and Way Forward (R8259); and Approves that the upgrade of the Modellers Pond (modify pond option) project be placed on hold for this current financial year (2017/18) pending the preparation of a detailed business case; and Approves that officers prepare a detailed business case (including more work on the Return to Estuarine option) and report this back to the relevant committee (either the Works and Infrastructure committee or Sports and Recreation committee) or to Council; and Approves that manual cleaning of the pond continue this current 2017/18 financial year to a standard that ensures that the pond looks presentable for the January 2018 Modellers International Model Engineering Convention; and Approves any unspent funding as carry-over to 2018/19. Her Worship the Mayor/Walker Carried |
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Attendance: The meeting adjourned from 11.35am to 11.42am at which time Her Worship the Mayor left the meeting. |
10. Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council
Document number R8442, agenda pages 58 - 64 refer.
Manager Parks and Facilities, Rosie Bartlett and Property and Facilities Asset Planner, Paul Harrington presented the report.
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Resolved SPO/2017/094 That the Committee Receives the report Memorandum of Understanding between Nelson Mountain Bike Club and Nelson City Council (R8442) and its attachment (A1836101); and Adopts the Memorandum of Understanding between the Nelson Mountain Bike Club and Nelson City Council (A1836101 of report R8442) and that this be signed by the Chair of the Sports and Recreation Committee on behalf of Council. Barker/Courtney Carried |
11. Exclusion of the Public
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Resolved SPO/2017/095 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Barker/Courtney Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 22 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
Status Report - Sports and Recreation Committee- Public Excluded - 5 October 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Community Leases - Marsden Recreation Ground: Nelson Indoor Bowls Association, Stoke Toy Library Society Incorporated and Stoke Nayland Cricket Club
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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4 |
Trafalgar Centre Basketball Equipment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
The meeting went into public excluded session at 11.48am and resumed in public session at 12.41pm.
12. Re-admittance of the Public
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Resolved SPO/2017/096 That the Committee Re-admits the public to the meeting. Walker/McGurk Carried |
There being no further business the meeting ended at 12.41pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Commercial Subcommittee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 28 September 2017, commencing at 2.57pm
Present: Mr J Murray (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, I Barker, M Courtney, and Mr J Peters
In Attendance: Councillors M Rutledge and S Walker, Group Manager Corporate Services (N Harrison), Group Manager Community Services (Chris Ward), and Governance Adviser (E-J Ruthven)
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 18 August 2017
Document number M2823, agenda pages 5 - 10 refer.
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Resolved COM/2017/043 That the Subcommittee Confirms the minutes of the meeting of the Commercial Subcommittee, held on 18 August 2017, as a true and correct record. Peters/Her Worship the Mayor Carried |
6. Chairperson's Report
There was no Chairperson’s
Report.
7. Exclusion of the Public
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Resolved COM/2017/044 That the Subcommittee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Peters/Barker Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Commercial Subcommittee Meeting - Public Excluded Minutes - 18 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). |
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2 |
State Advances - RFP analysis
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 3.00pm and resumed in public session at 3.57pm.
8. Re-admittance of the Public
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Resolved COM/2017/045 That the Subcommittee Re-admits the public to the meeting. Barker/Peters Carried |
There being no further business the meeting ended at 3.57pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Planning and Regulatory Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 3 October 2017, commencing at 9.03am
Present: Her Worship the Mayor R Reese (Co-Chairperson), Councillor B McGurk (Co-Chairperson), Councillors I Barker, B Dahlberg, K Fulton and S Walker
In Attendance: Councillor M Rutledge, Strategy and Environment Group Manager (C Barton), and Governance Adviser (E Stephenson)
Apologies: Councillor L Acland and Ms G Paine
1. Apologies
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Resolved PR/2017/043 That the Committee Receives and accepts the apologies from Councillor Acland and Ms G Paine for attendance. Her Worship the Mayor/Walker Carried |
2. Confirmation of Order of Business
Her Worship the Mayor advised of one late item for the public part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1
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Resolved PR/2017/044 That the Committee Considers the item regarding Co-Chairperson’s Report at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable planning documents currently in preparation to be informed by the Biodiversity Challenge Report. Her Worship the Mayor/Fulton Carried |
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 27 July 2017
Document number M2772, agenda pages 9 - 14 refer.
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Resolved PR/2017/045 That the Committee Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 27 July 2017, as a true and correct record. McGurk/Walker Carried |
6. Status Report - Planning and Regulatory Committee - 3 October 2017
Document number R8447, agenda pages 15 - 18 refer.
The importance of keeping elected members up to date with all issues was noted and Councillor Barker requested that Marine and Coastal Act matters be included in the status report or appropriate report.
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Resolved PR/2017/046 That the Committee Receives the Status Report Planning and Regulatory Committee 3 October 2017 (R8447) and its attachment (A1736802). Barker/Walker Carried |
|
Resolved PR/2017/047 That the Committee Directs the Group Manager Strategy and Environment to provide regular updates to the Planning and Regulatory Committee on the Marine and Coastal Areas Act process via the status report or appropriate report. Barker/Walker Carried |
7. Co-Chairperson's Report
Document number R8504, late items agenda pages 2 - 8 refer.
|
Resolved PR/2017/048 That the Committee Receives the Co-Chairperson's Report (R8504) and its attachment (A1840306) and notes its contents; and Notes the Biodiversity Challenge Report highlights five required shifts in biodiversity management to support regional council efforts in maintaining biodiversity – stronger leadership and clearer lines of accountability, building on existing programmes, better information, better collaboration and a coherent legislative framework; and Supports the Biodiversity Challenge Report as a useful starting point for discussion with Government on steps that might be taken to halt biodiversity decline; and Notes the Council is already giving effect to many of the actions identified in the Biodiversity Challenge Report through the review of the Biodiversity Strategy and Nelson Nature. Fulton/Her Worship the Mayor Carried |
8. Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules
Document number R7548, agenda pages 19 - 38 refer.
Team Leader Roading and Waste, Margaret Parfitt, answered questions and provided visuals of suggested designated parking spaces for self-contained vehicles.
It was agreed that amendments to Schedule 9 of the Bylaw be approved, with the exception of Putaitai Street, which would be brought back for consideration to a future committee meeting, following consultation on the matter.
|
Resolved PR/2017/049 That the Committee Receives the report Parking and Vehicle Bylaw (2011), No 207 Amendments to Schedules (R7548) ; and its attachment (A1837990): and Approves amendments detailed in report R7548 to the following schedules of the Bylaw No 207, Parking and Vehicle control (2011): - Schedule 4: Special Parking Areas - Schedule 8: Time Limited Parking Areas - Schedule 9: No Stopping – except Putaitai Street, which will be brought back to a future Planning and Regulatory Committee meeting - Schedule 13: Stop Signs McGurk/Dahlberg Carried |
|
Attachments 1 A1843555 - tabled documents - car parking visuals |
9. Resource Management (and Special Housing Area) charges and delegations
Document number R8331, agenda pages 39 - 62 refer.
Manager Consents and Compliance, Mandy Bishop, answered questions.
|
Resolved PR/2017/050 That the Committee Receives the report Resource Management (and Special Housing Area) charges and delegations (R8331) and its attachments (A1826805) and (A1825487).
Dahlberg/McGurk Carried |
|
Recommendation to Council PR/2017/051 That the Council Approves the draft resource consent charges, planning document charges, monitoring charges and Housing Accord and Special Housing Areas Act charges contained in the Statement of Proposal in Attachment 1 of report R8331 (A1826805) for public consultation and notification using the Special Consultative Procedure as set out in the Local Government Act 2002; Approves the delegation of powers contained in Attachment 2 of report R8331 (A1825487) to the Chief Executive under the Resource Legislation Amendment Act 2017.
Dahlberg/McGurk Carried |
10. Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016
Document number R8457, agenda pages 63 - 86 refer.
Manager Building, Martin Brown, answered questions.
Attendance: Councillor Fulton left the meeting at 10.25am until 10.28am.
|
Resolved PR/2017/052 That the Committee Receives the report Changes arising from the Building (Earthquake-Prone Buildings) Amendment Act 2016 (R8457) and its attachments (A1823395 and A1823406); and Confirms that the identification of priority buildings, required under the amendment Act, be conducted in 2018; and
McGurk/Barker Carried |
|
Recommendation to Council PR/2017/053 That the Council Approves the amended Dangerous and Insanitary Buildings Policy, to remove the specific references to earthquake prone buildings, noting that a full review of the policy will take place in 2018 McGurk/Barker Carried
|
The meeting was adjourned at 10.30am and reconvened at 10.47am.
11. Nelson Plan - Timelines to Draft Release and Notification
Document number R8275, agenda pages 87 - 94 refer.
Team Leader Planning, Mark Leggett, answered questions and noted updates to the timeline.
|
Resolved PR/2017/054 That the Committee Receives the report Nelson Plan - Timelines to Draft Release and Notification (R8275) and its attachments (A1821033 and A1821035); and Approves the proposed timelines to draft release and notification of the Nelson Plan; and Approves that consequential changes to the Progressive Implementation Programme for freshwater management will be made and the Ministry for the Environment informed.
Barker/Fulton Carried |
Her Worship the Mayor advised that Item 12 of the agenda - Nelson Plan - Draft Regional Policy Statement would be considered at this point; that the public would then be excluded for consideration of Item 1 of the Public Excluded agenda – Re-contracting Regulatory Services from 1 July 2018, after which, the public would be re-admitted and the meeting would adjourn for a short workshop on the Draft Environment Activity Management Plan and then reconvene to consider that item.
12. Nelson Plan - Draft Regional Policy Statement
Document number R7279, agenda pages 141 - 157 refer.
Manager Environment, Matt Heale and Team Leader Planning, Mark Leggett, answered questions.
Attendance: Councillor McGurk left the meeting at 11.31am until 11.33am
Attendance: Councillor Dahlberg left the meeting at 11.38am until 11.41am
The need to consider the NZTA Southern Link Investigation was highlighted and it was agreed to add this to the motion regarding further changes.
|
Resolved PR/2017/055 That the Committee Receives the report Nelson Plan - Draft Regional Policy Statement (R7279) and its attachments (A1743457, A1829598, and A1743456); and Agrees that the Nelson Plan Draft Regional Policy Statement will incorporate the changes identified in report R7279 and its attachment (A1829598); and Agrees that further changes/refinement will be made to the Draft Regional Policy Statement throughout 2018 relating to how issues, objectives, policies, and methods are framed to ensure integration with the rest of the Nelson Plan, to recognise any further national policy or environmental standard changes, to consider the NZTA Nelson Southern Link Investigation and to reflect the City vision once it has been adopted by Council. Agrees the Nelson Plan Draft Regional Policy Statement can remain as a working draft until it is updated and incorporated into the wider Nelson Plan for further community feedback in mid-2018. Her Worship the Mayor/Fulton Carried |
13. Exclusion of the Public
|
Resolved PR/2017/056 That the Subcommittee/Committee/Council Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Dahlberg Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Re-contracting Regulatory Services from 1 July 2018 The report and attachments includes private contract price information that should not be available to the public as this may disadvantage affect future contract negotiations. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.55am and resumed in public session at 12.18pm.
14. Re-admittance of the Public
|
Resolved PR/2017/058 That the Committee Re-admits the public to the meeting.
Her Worship the Mayor/Barker Carried |
The meeting was adjourned at 12.18pm for a workshop session. The meeting reconvened at 1.02pm.
15. Draft Environment Activity Management Plan 2018-28
Document number R8276, agenda pages 95 - 140 refer.
It was agreed to add a clause to the recommendation to Council regarding increased levels of service driven by the level of community expectation and statutory requirements.
|
Resolved PR/2017/059 That the Committee Receives the report Draft Environment Activity Management Plan 2018-28 (R8276) and its attachment (A1787292).
Fulton/Her Worship the Mayor Carried |
|
Recommendation to Council That the Council Approves the Draft Environment Activity Management Plan 2018-2028 (A1787292) as the version to inform the Long Term Plan (LTP) 2018-2028 noting the decisions regarding resourcing will be subject to the LTP process; and Agrees in principle to an increased level of service, noting that it is to meet community expectations and demand, and statutory requirements.
|
There being no further business the meeting ended at 1.15pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Community Services Committee Minutes - 19 October 2017
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 19 October 2017, commencing at 9.03am
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk and M Rutledge
In Attendance: Councillors I Barker and S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), P Shattock, Youth Councillors A James and J Stallard, Team Leader Governance (R Byrne), and Governance Adviser (L Canton)
Apology: Her Worship the Mayor R Reese (for lateness), and Councillor P Matheson
1. Apologies
|
Resolved CS/2017/071 That the Community Services Committee Receives and accepts the apology from Her Worship the Mayor for lateness, and Councillor Matheson for attendance. Rutledge/McGurk Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 31 August 2017
Document number M2861, agenda pages 10 - 15 refer.
|
Resolved CS/2017/072 That the Community Services Committee Confirms the minutes of the meeting of the Community Services Committee, held on 31 August 2017, as a true and correct record. Courtney/McGurk Carried |
6. Status Report - Community Services Committee - 19 October 2017
Document number R8533, agenda pages 16 - 17 refer.
|
Resolved CS/2017/073 That the Community Services Committee Receives the Status Report Community Services Committee 19 October 2017 (R8533) and its attachment (A1157454). McGurk/Courtney Carried |
7. Chairperson's Report
Document number R8535, agenda pages 18 - 19 refer.
|
Resolved CS/2017/074 That the Community Services Committee Receives the Chairperson’s Report (R8535). Lawrey/Courtney Carried |
8. Draft Arts Activity Management Plan 2018-28
Document number R7928, agenda pages 20 - 46 refer.
Manager Community Partnerships, Shanine Raggett, and Arts Adviser, Maria Anderson, presented the report and answered questions.
|
Resolved CS/2017/075 That the Community Services Committee Receives the report Draft Arts Activity Management Plan 2018-28 (R7928) and its attachment (A1766400). Courtney/Fulton Carried |
|
Recommendation to Council CS/2017/076 That the Council Approves the Draft Arts Activity Management Plan 2018-28 (A1766400) as the version to inform the Long Term Plan 2018-2028. Courtney/Fulton Carried
|
9. Nelson Arts Festival Governance
Document number R7929, agenda pages 47 - 83 refer.
Manager Community Partnerships, Shanine Raggett, presented the report. She explained that the last clause of the officer recommendation in the report had been updated to specify that the Chair of the Trust rather than the interview panel would appoint other trustees to avoid inadvertently creating a Council Controlled Organisation.
Ms Raggett and Group Manager Community Services, Chris Ward, answered questions.
Attendance: Councillor Rutledge left the meeting at 10.10am and returned at 1012.am.
|
Resolved CS/2017/077 That the Community Services Committee Receives the report Nelson Arts Festival Governance (R7929) and its attachments (A1786221) and (A1835044). Rutledge/Courtney Carried |
|
Recommendation to Council CS/2017/078 That the Council Establishes a Charitable Trust, registered as the Nelson Festivals Trust, to provide governance and operations of the Nelson Arts Festival as an independent governing body; and Implements the transition timeframe and actions outlined in this report (R7929), with transfer of operations to occur in time for the Trust to shadow the 2018 Nelson Arts Festival and to operate the Festival from 2019; and Directs an interview panel comprising of the Chair Community Services, Deputy Chair Community Services and Her Worship the Mayor, to commence recruitment for a Chair of the Trust and recommend a preferred candidate to Council for approval; and Notes that due to timeframe requirements, the recruitment process for the Chair will commence before formal Council approval on 9 November 2017, identifying within the application process that it is subject to Council approval; and Acknowledges that the newly appointed Chair will be responsible for appointing the other initial trustees of the Trust. Rutledge/Courtney Carried
|
Cr Fulton asked that her vote against the recommendation to Council be recorded.
Attendance: The meeting adjourned from 10.28am to 10.46am during which time Her Worship the Mayor joined the meeting.
10. Draft Youth Strategy Action Plan
Document number R7927, agenda pages 84 - 99 refer.
Shanine Raggett, and Community Partnerships Advisers, Steve Stiles and Matt Walters, presented the report and answered questions.
Youth Councillors, Jenna Stallard and Alana James, outlined the Youth Council’s involvement in the strategy.
|
Resolved CS/2017/079 That the Community Services Committee Receives the report Draft Youth Strategy Action Plan (R7927) and its attachment (A1831993); and Approves the draft Youth Strategy Action Plan (A1831993); and Allocates the $78,400 budgeted in the Annual Plan 2017/18 for youth activity towards the following for one year as outlined in report R7927: · Youth Sector Leadership group and projects $58,400 · Youth Forum establishment and actions $20,000 Noonan/Fulton Carried |
11. CCTV Services
Document number R8072, agenda pages 100 - 118 refer.
Group Manager Infrastructure, Alec Louverdis, and Asset Engineer Transport, Kayleen Goldthorpe, presented the report. Mr Louverdis explained an update to the final clause of the officer recommendation to make it a recommendation to Council and limit the delegated authority for exceeding budget for the tender to $50,000. Mr Louverdis answered questions.
|
Resolved CS/2017/080 That the Community Services Committee Receives the report CCTV Services (R8072) and its attachments (A1847247 and A1758371); and Notes that a new CCTV contract will be prepared for tender, including renewal of existing services and addition of new services. Courtney/Rutledge Carried |
|
Recommendation to Council CS/2017/081 That the Council Delegates approval of the successful tender to the Chair of the Community Services Committee and the Chief Executive if the budget is exceeded by up to $50,000. Courtney/Rutledge Carried |
12. Community Services Report for 1 July to 30 September 2017
Document number R8048, agenda pages 119 - 125 refer.
Group Manager Community Services, Chris Ward, presented the report.
|
Resolved CS/2017/082 That the Community Services Committee Receives the report Community Services Report for 1 July to 30 September 2017 (R8048). Noonan/McGurk Carried |
13. Youth Council Update
Youth Councillors, Alana James and Jenna Stallard, provided an update on Youth Council activites.
14. Draft Heritage Activity Management Plan 2018 - 2028
Document number R8409, agenda pages 126 - 162 refer.
Attendance: Her Worship the Mayor and Councillors McGurk and Rutledge left the meeting at 11.51am.
Manager Libraries and Heritage Facilities, Jay Robinson, presented the report and answered questions.
Attendance: Councillor McGurk returned to the meeting at 11.54am.
Attendance: Councillor Lawrey left the meeting at 11.54am and returned at 12.03pm.
|
Resolved CS/2017/083 That the Community Services Committee Receives the report Draft Heritage Activity Management Plan 2018 - 2028 (R8409) and its attachment (A1826798). McGurk/Fulton Carried |
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Recommendation to Council CS/2017/084 That the Council Approves the Draft Heritage Activity Management Plan 2018–2028 (A1826798) as the version to inform the Long Term Plan 2018-2028. Fulton/McGurk Carried
|
15. Nelson Youth Council - 15 June 2017
Document number M2659, agenda pages 163 - 168 refer.
|
Resolved CS/2017/085 That the Community Services Committee Receives the confirmed minutes of a meeting of the Nelson Youth Council, held on 15 June 2017. McGurk/Fulton Carried |
16. Nelson Youth Council - 6 July 2017
Document number M2732, agenda pages 169 - 175 refer.
|
Resolved CS/2017/086 That the Community Services Committee Receives the confirmed minutes of a meeting of the Nelson Youth Council, held on 6 July 2017. McGurk/Fulton Carried |
17. Nelson Youth Council - 14 August 2017
Document number M2816, agenda pages 176 - 181 refer.
|
Resolved CS/2017/087 That the Community Services Committee Receives the unconfirmed minutes of a meeting of the Nelson Youth Council, held on 14 August 2017. McGurk/Fulton Carried |
18. Nelson Youth Council - 25 September 2017
Document number M2929, agenda pages 182 - 188 refer.
|
Resolved CS/2017/088 That the Community Services Committee Receives the unconfirmed minutes of a meeting of the Nelson Youth Council, held on 25 September 2017. McGurk/Fulton Carried |
19. Exclusion of the Public
|
Resolved CS/2017/089 That the Community Services Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Courtney/McGurk Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Community Services Committee Meeting - Public Excluded Minutes - 31 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
|
2 |
Status Report - Community Services Committee - Public Excluded - 19 October 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
3 |
Commercial Leases - Founders Heritage Park
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 12.14pm and resumed in public session at 12.17pm.
20. Re-admittance of the Public
|
Resolved CS/2017/090 That the Community Services Committee Re-admits the public to the meeting. Courtney/McGurk Carried |
There being no further business the meeting ended at 12.17pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 20 September 2017, commencing at 1.30pm
Present: Her Worship the Mayor of Nelson R Reese, Nelson City Councillor P Matheson, His Worship the Mayor of Tasman R Kempthorne and Tasman District Councillor T King
In Attendance: Emergency Management Officer (R Ball), Emergency Management Team Leader (B Marsay), Policy Advisor (G Thorpe), Acting Chief Executive, Nelson City Council (D Hammond)
1. Apologies
Nil.
2. Interests
Nil.
3. Draft Civil Defence and Emergency Management Group Plan 2017-2022 - Late submission
Document number R8388, agenda pages 3 - 11 refer.
|
Moved Mayor Reese/Mayor Kempthorne That the Group Receives the report Draft Civil Defence and Emergency Management Group Plan 2017-2022 - Late submission (R8388) and its attachment (A1830655); and Accepts the late submission (A1830655) to the Draft Civil Defence and Emergency Management Group Plan 2017-2022. Carried |
4. Hearing of submissions to the Draft Civil Defence and Emergency Group Plan 2017-2022
Document number R8373, agenda pages 12 - 76 refer.
Mr Gavin O’Donnell spoke to his submission on behalf of the Fair Hill Trust. He thanked members for the opportunity to address the Committee.
Mr O’Donnell summarised what he said were the key points of his submission. He said that the current plan strongly promoted personal preparedness and business continuity planning for urban areas, but that this advice was lacking when it came to the rural sector and rural residents. He felt that there was no pastoral industry representation and that this information needed to be clearly communicated in the plan.
The Committee asked Mr O’Donnell for his thoughts on the effectiveness of his proposal in enabling the outcomes sought by rural communities. Mr O’Donnell said he felt the model he had proposed provided a clear method of information exchange between the top and bottom levels of management and recovery during an emergency event.
In response to a question, Mr O’Donnell said that he envisioned Civil Defence Emergency Management’s (CDEM) role as promoting individual preparedness. He said that the plan needs to allow for that preparedness within communities, in particular enabling them to gather and maintain the necessary supplies and that the Plan should not hinder that process. Councillors agreed on the importance of making people aware of their individual and community responsibilities and of communicating clearly what can reasonably be expected from CDEM.
Councillors discussed whether there was sufficient understanding of the impact of disaster events to the rural sector. They talked about services that could be affected and acknowledged the value of having local knowledge and services assisting with disaster response and recovery.
Chairperson Mayor R Reese thanked Mr O’Donnell for his time and he left the meeting.
Mayor Reese welcomed Emergency Management Officer, Roger Ball to the table to speak to the balance of submissions received and the next steps of the consultation process. Mr Ball confirmed that CDEM were in a position to consider all of the submissions received in relation to the Plan and report back to the Committee for deliberation on 2 October 2017. He noted that some submitters were expecting a level of detail that would not normally go in to the Plan, but advised Councillors that submitters would be directed to where this information could be found.
Mayor Reese requested that the population figures for Nelson / Tasman be updated within the draft Plan.
There being no further business the meeting ended at 2.10pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Nelson Tasman Civil Defence Emergency Management Group
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Monday 2 October 2017, commencing at 2.00pm
Present: Her Worship the Mayor of Nelson R Reese, His Worship the Mayor of Tasman R Kempthorne and Tasman District Councillor T King
In Attendance: Manager Organisational Assurance and Emergency Management (R Ball), Civil Defence Emergency Management Team Leader (B Marsay), Policy Adviser (G Thorpe), Regional Emergency Management Advisor for Civil Defence (J Lovell), Nelson City Councillor (S Walker) and Governance Adviser (H Simpson)
Apology: Nelson City Councillor P Matheson
1. Apologies
|
Moved Mayor Reese / Mayor Kempthorne That the Committee Receives and accepts the apologies from Councillor Matheson. CARRIED |
2. Interests
Nil.
3. Civil Defence Emergency Management Group - 20 September 2017
Document number R8484, agenda pages 4 - 6 refer.
Moved Mayor Kempthorne / Cr King
That the Committee
Receives the minutes of the Civil Defence Emergency Management Joint Committee held on 20 September 2017 and confirms these as a true and correct record of the meeting.
CARRIED
4. Deliberations on the draft Nelson Tasman Civil Defence Emergency Management Group Plan
Document number R8336, agenda pages 7 - 228 refer.
Mayor Reese welcomed all those present to the meeting and invited Roger Ball, Gabrielle Thorpe and John Lovell to the table to speak to the draft Nelson Tasman Civil Defence Emergency Management Group Plan (the Plan).
Ms Thorpe gave a brief summary of the Plan review process and acknowledged that this work had been done on behalf of both Nelson City and Tasman District Councils.
Mr Ball commented on the helpfulness of the comprehensive submission to the Plan made by the Ministry of Civil Defence and Emergency Management (the Ministry).
Mr Lovell complimented the team on what he said was a well written and clearly laid out document. He said that the Ministry was comfortable with the changes that had been made following its submission to the Plan and confirmed that it was happy with the rationale given where a suggested change had not been made.
The committee discussed the methods used to communicate with the public during an emergency or disaster event and again noted the electronic sign boards that had been suggested at a previous meeting. Mr Ball said that he would follow up with Tasman District Council Community Relations Manager, Chris Choat to determine how many signs there were and where in the region these were stored.
The submission received from Mr Gavin O’Donnell was discussed. In response to Mr O’Donnell’s concerns that the draft plan only accounted for a small cross section of the rural sector, Mr Ball advised that Civil Defence Emergency Management (CDEM) was working with the Ministry for Primary Industries on establishing a Primary Cluster Adverse Events Network.
The committee discussed Mr O’Donnell’s point about the upper limit of the emergency budget allocated to Local Controllers. Mr Ball confirmed that, recognising the isolation of some areas in the region, this was the amount Local Controllers were authorised for emergency spending (rather than the total amount for business as usual) to use in their immediate response to an emergency event. He said that this was only expected to last a few days, until the lines of communication between CDEM and Local Controllers could be restored, at which point CDEM would be able to assist. Mr Ball acknowledged that it was not always possible for Local Controllers to be immediately aware of the costs incurred during their response, as many of these would not be notified until after the event had been dealt with. The Committee noted the importance for Local Controllers to make decisions based on response to the event, rather than an attempt not to exceed budgetary limitations. Mr Ball said that this messaging was included in the induction to the Local Controller role and noted that their authority to act under legislation was noted in the draft Plan.
Ms Thorpe tabled copies of four diagrams from within the Plan that had been amended since the agenda was circulated. She said that no other changes had been made. The Committee noted that there would also be a web based version of the Plan that had been specifically formatted for online viewing. They requested that the use of yellow and white text be avoided where possible, as these tones were not easily visible and made the document difficult to read.
In response to a question, Mr Ball confirmed that staff would respond to all submitters in writing. He noted the request from the Committee to include an explanation as to the budgetary limit set for Local Controllers in their response to Mr O’Donnell.
|
MOVED Mayor Kempthorne / Cr King That the Committee Receives the report Deliberations on the draft Nelson Tasman Civil Defence Emergency Management Group Plan (R8336) and its attachments (A1828074, A1829672, A1830216, A1827975); and Approves the draft Nelson Tasman Civil Defence Emergency Management Group Plan as amended (A1827975); and Approves the amended draft Nelson Tasman Civil Defence Emergency Management Group Plan to be sent to the Minister of Civil Defence for comment. CARRIED |
The Committee thanked staff for their hard work and noted their appreciation that staff had run such a streamlined process to review the Plan.
The Committee discussed when the Plan might be signed off by the Ministry and noted that this may not be until the New Year and after the new Government had been sworn in and a new Minister for Civil Defence and Emergency Management was in place.
The Committee discussed the alignment of CDEM plans for the whole Top of the South. In response to question, Mr Lovell advised that West Coast Regional and Marlborough District Councils had both updated their Plans. He did note that West Coast Regional Council would need to re do its Plan as this had been updated prior to the changes made to the Civil Defence Emergency Management Act. He said that it had been given until May 2018 to complete this work.
There being no further business the meeting ended at 3.00pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 28 September 2017, commencing at 9.00am
Present: Councillor S Walker (Chairperson) Deputy Mayor P Matheson (Deputy Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, G Noonan and T Skinner
In Attendance: Councillors B McGurk, I Barker and M Rutledge, Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Manager Communications (P Shattock), Manager Capital Projects (S Davies), Manager Roading and Utilities (P Anderson), Property Officer (M Wilson), Contractor (R Palmer), Senior Asset Engineer - Solid Waste (J Thiart), Team Leader Governance (R Byrne) Governance Advisers (L Harrington and E Stephenson) and Youth Councillors (L Amos and C Hagan)
Apologies: Councillor Dahlberg for attendance and Councillor Skinner for lateness
1. Apologies
|
Apologies |
|
Resolved WI/2017/055 That the Committee Receives and accepts the apologies from Councillor Dahlberg for attendance and Councillor Skinner for lateness. Matheson/Lawrey Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
|
4.1 Malcolm Saunders |
|
Malcolm Saunders spoke of his concerns about NZ Post Paxster quad bike deliveries, tabled supporting information and answered questions regarding his submission. |
|
Attachments 1 A1829813 - tabled document - NZ Post Paxster Electric Quad Bike deliveries, proposal for usage around Nelson City |
4.2 Richard Sullivan
Richard Sullivan spoke about critical infrastructure risk with respect to the Marsden Point oil pipeline failure and relevance to Nelson
Attendance: Councillor Matheson left the meeting from 9.17am to 9.19am.
Mr Sullivan highlighted the issue of critical infrastructure on his land, noting his concerns regarding lack of markings, exposed warning tape and previous breaches of a fibre optic cable. Mr Sullivan said that he had contacted Council in the past but that no officers had been out to inspect the site.
Mr Sullivan said that it was unclear who was responsible for routine maintenance and that he would welcome regular inspections to improve his ability to maintain the area.
The Chairperson advised that he would have a discussion with the Group Manager Infrastructure, Alec Louverdis, to follow up on the issues raised.
5. Confirmation of Minutes
24 August 2017
Document number M2844, agenda pages 7 - 11 refer.
|
Resolved WI/2017/056 That the Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 24 August 2017, as a true and correct record. Skinner/Matheson Carried |
Acknowledgement of Nellie Tuck
Councillor Matheson acknowledged staff member Nellie Tuck for her recent actions assisting with the rescue of a child. Her Worship the Mayor, Rachel Reese, presented Ms Tuck with a certificate in recognition of her outstanding community spirit, together with a bouquet of flowers.
Attendance: The meeting was adjourned at 9.36am and reconvened at 9.38am.
6. Status Report - Works and Infrastructure Committee - 28 September 2017
Document number R8411, agenda pages 12 - 14 refer.
Group Manager Infrastructure, Alec Louverdis answered questions.
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Resolved WI/2017/057 That the Committee Receives the Status Report Works and Infrastructure Committee 28 September 2017 (R8411) and its attachment (A1150321). Noonan/Matheson Carried |
7. Chairperson's Report
Document number R8445, agenda pages 15 - 16 refer.
The Chairperson asked Manager Capital Projects, Shane Davies to answer questions regarding project scheduling, winter construction rules, labour costs and the Queens Garden toilets.
It was agreed that the Chairperson’s report be referred to the Audit, Risk and Finance Committee for information.
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Resolved WI/2017/058 That the Committee Receives the Chairperson's Report (R8445) and refers the report to the Audit Risk and Finance Committee. Noonan/Skinner Carried |
8. Car Park Dining Update
Document number R8124, agenda pages 17 - 21 refer.
Property Officer, Margot Wilson responded to questions about capital works costs, short and long term parking needs and licence-to-occupy fees.
In response to a question, the General Manager Infrastructure Alec Louverdis, noted the difference between outdoor dining and street stall licence to occupy agreements.
Attendance: Councillor Acland entered the meeting at 10.15am.
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Resolved WI/2017/059 That the Committee Receives the report Car Park Dining Update (R8124) and its attachments (A1799325, A1799334 and A1799370), and; Requests the Chief Executive review the policy for charging of capital works for outdoor dining and fees for licence to occupy to ensure an equitable fee structure is in place. Her Worship the Mayor/Noonan Carried |
9. Draft 2018-28 Transport Asset Management Plan
Document number R7177, agenda pages 22 - 67 refer.
Contractor, Rhys Palmer, Manager Roading and Utilities, Peter Anderson and Group Manager Infrastructure Alec Louverdis answered questions.
Attendance: Councillor Acland left the meeting at 10.26am.
The Group Manager Infrastructure, Alec Louverdis, noted that the Transport Asset Management Plan was a complex asset management plan, as it was influenced by a number of external drivers, including the make-up of Government, the review of the Regional Land Transport Plan, the pending consultation on the Regional Public Transport Plan and NZTS’s Programmed Business case for the Southern Link
Discussion took place regarding key issues, levels of service, officer assumptions and uncertainty about the Southern Link and Rocks Road until Central Government’s position was finalised.
Attendance: Councillor Acland returned to the meeting at 11.06am.
The meeting was adjourned at 11.07am and reconvened at 11.26am.
Acting Chief Executive, David Hammond, addressed the meeting to advise that, considering the complex issues, a strategic Works and Infrastructure Committee workshop would be held after the Central Government decision was made, and that an extraordinary Works and Infrastructure Committee meeting would then be convened for the Committee to further consider the Draft 2018-28 Transport Asset Management Plan and to make its recommendation to the 9 November 2017 Council meeting. It was therefore recommended that the matter be left to lie on the table.
Councillor Matheson, seconded by Councillor Noonan, moved a procedural motion that the matter lie on the table.
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Resolved WI/2017/060 That the Committee Leaves the item Draft 2018-28 Transport Asset Management Plan to lie on the table until the upcoming extraordinary Works and Infrastructure Committee meeting, once it is called. Matheson/Noonan Carried |
Solid Waste
10. Draft Solid Waste Asset Management Plan 2018-28
Document number R8152, agenda pages 68 - 146 refer.
Senior Asset Engineer - Solid Waste, Johan Thiart answered questions regarding funding, landfill charges and recycling.
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Resolved WI/2017/061 That the Committee Receives the report Draft Solid Waste Asset Management Plan 2018-28 (R8152) and its attachment (A1828548). Lawrey/Skinner Carried |
Recommendation to Council WI/2017/062 That the Council Approves the Draft Solid Waste Asset Management Plan 2018-28 (A1828548) as the version to inform the Long Term Plan 2018-28. Lawrey/Skinner Carried
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11. Exclusion of the Public
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Resolved WI/2017/063 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Acland/Noonan Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Works and Infrastructure Committee Meeting - Public Excluded Minutes - 24 August 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities. |
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2 |
Status Report - Works and Infrastructure - Public Excluded - 28 September 2017
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 12.05pm and resumed in public session at 12.08pm.
Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
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Resolved WI/2017/064 That the Committee Confirms the minutes of part of the meeting of the Works and Infrastructure Committee, held with the public excluded on 24 August 2017, as a true and correct record. Matheson/Acland Carried |
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Resolved WI/2017/065 That the Committee Receives the public excluded Status Report Works and Infrastructure Committee 28 September 2017 (R8412) and its attachment (A1812919). Noonan/Skinner Carried |
12. Re-admittance of the Public
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Resolved WI/2017/066 That the Committee Re-admits the public to the meeting. Noonan/Lawrey Carried |
There being no further business the meeting ended at 12.08pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Hearings Panel - Other
Held in the Ruma Marama, Civic House, 110 Trafalgar Street, Nelson
On Thursday 5 October 2017, commencing at 8.40am
Present: Councillors I Barker (Chair) and M Courtney
In Attendance: Councillor S Walker, Contracts Supervisor (T Chapman), Roading Network Coordinator (M Ramsay), and Governance Adviser (L Canton)
Apologies: Nil
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception
Document number R8459, agenda pages 4 - 8 refer.
In response to a question, Roading Network Coordinator (M Ramsay) confirmed that no feedback had been received on the proposed temporary road closure.
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Resolved HEA/2017/009 That the Committee Receives the report Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception (R8459) and its attachment (A1833302); and Approves the application for the temporary road closure for the Nelson City Brass Street March to celebrate their 160 years followed by a reception below the Trafalgar Steps.
Barker/Courtney Carried |
There being no further business the meeting ended at 8.42am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Governance Committee Minutes - 26 October 2017
Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 26 October 2017, commencing at 9.00am
Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney, B Dahlberg (Deputy Chairperson), P Matheson, G Noonan and T Skinner
In Attendance: Councillors B McGurk and S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), and Governance Adviser (L Canton)
Apology: Councillor M Rutledge
1. Apologies
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Resolved GOV/2017/075 That the Governance Committee Receives and accepts the apology from Councillor Rutledge. Courtney/Dahlberg Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
Attendance: Her Worship the Mayor joined the meeting at 9.02am.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Councillor Matheson subsequently declared in interest in item 3 of the public excluded agenda Reappointment of Trustees to the City of Nelson Civic Trust and left the meeting for that item.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 7 September 2017
Document number M2887, agenda pages 6 - 11 refer.
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Resolved GOV/2017/076 That the Governance Committee Confirms the minutes of the meeting of the Governance Committee, held on 7 September 2017, as a true and correct record. Courtney/Dahlberg Carried |
6. Status Report - Governance - 26 October 2017
Document number R8595, agenda pages 12 - 13 refer.
Attendance: Councillor Skinner joined the meeting at 9.05am.
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Resolved GOV/2017/077 That the Committee Receives the Status Report Governance Committee 26 October 2017 (R8595) and its attachment (A1160658). Dahlberg/Courtney Carried |
7. Chairperson's Report
There was no Chairperson’s Report.
8. Nelson Municipal Band Trust - Council Controlled Organisation Exemption
Document number R8287, agenda pages 14 - 18 refer.
Group Manager Community Services, Chris Ward, presented the report.
Her Worship the Mayor did not participate in the voting on this item.
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Resolved GOV/2017/078 That the Governance Committee Receives the report Nelson Municipal Band Trust - Council Controlled Organisation Exemption (R8287) and its attachment (A1801559). Noonan/Dahlberg Carried |
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Recommendation to Council GOV/2017/079 That the Council Approves an exemption to the Nelson Municipal Band Trust for the purposes of Section 6(4)(i) of the Local Government Act 2002, in accordance with Sections 7(3) and 7(6) of the Act and after considering the matters in Section 7(5) of the Act. Noonan/Dahlberg Carried
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9. Exclusion of the Public
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Resolved GOV/2017/080 That the Governance Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Dahlberg/Matheson Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Governance Committee Meeting - Public Excluded Minutes - 7 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: Section 7(2)(a) · To protect the privacy of natural persons, including that of a deceased person. Section 7(2)(i) · To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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The meeting went into public excluded session at 9.06am and resumed in public session at 9.23am.
10. Re-admittance of the Public
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Resolved GOV/2017/081 That the Governance Committee Re-admits the public to the meeting. Noonan/Dahlberg Carried |
There being no further business the meeting ended at 9.23am.
Confirmed as a correct record of proceedings:
Chairperson
Date
Chief Executive Employment Committee Minutes - 27 October 2017
Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 31 October 2017, commencing 12.01pm
Present: Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, P Matheson (Deputy Chairperson), G Noonan and T Skinner
In Attendance: Councillor I Barker and M Courtney, Group Manager Infrastructure (A Louverdis), Senior Asset Engineer - Transport and Roading (P D’Evereux), Council Roading Contractor (R Palmer) and Governance Adviser (Pamela White)
Apology/ies : Nil
Councillor P Matheson was not present at the beginning of the meeting.
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
Transport and Roading
5. Draft 2018-28 Transport Asset Management Plan
Document number R8532, agenda pages 4 - 56 refer.
Group Manager Infrastructure, Alec Louverdis, Senior Asset Engineer - Transport and Roading, Paul D’Evereux and Council Roading Contractor, Rhys Palmer spoke to the report and responded to questions. Mr Louverdis noted that the Asset Management Plan was a ‘living document’ that could amended as needed.
Attendance: Deputy Mayor P Matheson joined the meeting at 12.16pm
There was a short adjournment for a point of clarification at 12.22pm. The meeting recommenced 12.24pm
Attendance: Cr Acland left the meeting at 12.28pm and returned at 12.30pm.
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Resolved WI/2017/067 That the Committee Receives the report Draft 2018-28 Transport Asset Management Plan (R8532) and its attachments (A1849150, A1851775 and A1851685). Dahlberg/Noonan Carried |
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Recommendation to Council WI/2017/068 That the Council Approves the Draft Transport Asset Management Plan 2018-28 (A1851685) as the version to inform the Long Term Plan 2018-28 and the Mid Term Review of the Regional Land Transport Plan 2015-2021. Dahlberg/Noonan Carried
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There being no further business the meeting ended at 12.39pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
Minutes of a meeting of the Chief Executive Employment Committee
Held in the Ruma Ana, Civic House, 110 Trafalgar Street, Nelson
On Friday 27 October 2017, commencing at 10.00am
Present: Her Worship the Mayor R Reese (Chairperson), Councillors B Dahlberg and P Matheson (Deputy Mayor)
In Attendance: Councillors G Noonan and S Walker; Acting Chief Executive (D Hammond), Manager People and Capability (S Vincent) Team Leader Governance (R Byrne) and External Adviser (P Bell)
Apologies: Nil
1. Apologies
No apologies were recorded.
2. Confirmation of Order of Business
Her Worship the Mayor noted that a minor late item had been included on the Public Excluded Agenda to provide an update on Chief Executive employment details.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
5.1 8 September 2017
Document number M2898, agenda pages 7 - 12 refer.
|
Resolved CEE/2017/049 That the Chief Executive Employment Committee Confirms the minutes of the meeting of the Chief Executive Employment Committee, held on 8 September 2017, as a true and correct record. Dahlberg/Her Worship the Mayor Carried |
6. Chairperson's Report
Document number R8648, agenda pages 13 - 14 refer.
Her Worship the Mayor presented the Chairperson’s report.
|
Resolved CEE/2017/050 That the Chief Executive Employment Committee Receives the Chairperson's Report (R8648). Her Worship the Mayor/Dahlberg Carried |
7. Exclusion of the Public
Paul Bell, of Intepeople, was in attendance for items on the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
|
Resolved CEE/2017/052 That the Chief Executive Employment Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Her Worship the Mayor/Matheson Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Chief Executive Employment Committee Meeting - Public Excluded Minutes - 8 September 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
|
2 |
Acting Chief Executive's Performance Report - First Quarter Update
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
|
3 |
People Metrics for quarter ending 30 September 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
|
4 |
Chief Executive Employment details
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into public excluded session at 10.16am and resumed in public session at 11.24am.
8. Re-admittance of the Public
|
Resolved CEE/2017/053 That the Chief Executive Employment Committee Re-admits the public to the meeting. Matheson/Dahlberg Carried |
There being no further business the meeting ended at 11.25am.
Confirmed as a correct record of proceedings:
Chairperson
Date
