AGENDA
Ordinary meeting of the
Hearings Panel - Other
Thursday 5 October 2017
Commencing at 8.30am
Ruma Marama
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Luke Acland, Councillor Ian Barker, Councillor Mel Courtney, Councillor Bill Dahlberg, Councillor Kate Fulton, Councillor Matt Lawrey, Councillor Brian McGurk, Councillor Paul Matheson, Councillor Gaile Noonan, Councillor Mike Rutledge, Councillor Tim Skinner, Councillor Stuart Walker and Her Worship the Mayor Rachel Reese
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Hearings Panel - Other
5 October 2017
Nil
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
5. Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception 11 - 15
Document number R8459
Recommendation
That the Committee
Receives the report Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception (R8459) and its attachment (A1833302); and
Approves the application for the temporary road closure for the Nelson City Brass Street March to celebrate their 160 years followed by a reception below the Trafalgar Steps.
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Hearings Panel - Other 5 October 2017 |
REPORT R8459
Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception
1. Purpose of Report
1.1 To approve/decline the temporary road closure application from the Nelson City Brass Street March to celebrate their 160 years to be followed by a reception below the Trafalgar steps on 4 November 2017.
2. Recommendation
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Receives the report Temporary Road Closure - Nelson City Brass Street March to celebrate their 160 years followed by a Reception (R8459) and its attachment (A1833302); and Approves the application for the temporary road closure for the Nelson City Brass Street March to celebrate their 160 years followed by a reception below the Trafalgar Steps. |
3. Background
3.1 It is a requirement that temporary road closures made under Schedule 10 Clause 11(e) of the Local Government Act 1974 come to the Hearings Panel - Other for approval.
4. Discussion
Nelson City Brass Street March
4.1 On 11 September 2017, an application was received from the Nelson City Brass inc. for temporary road closures for a Street March to celebrate their 160 years followed by a Reception on and below the Church steps to be held on Saturday 4 November 2017. Her Worship the Mayor Reese has accepted an invitation to speak.
4.2 This closure is detailed in Figure 1 of Attachment 1 (Details distributed to effected business). A map of the closure is Figure 2 of Attachment 1.
4.3 Council officers placed an advertisement in the Nelson Mail on Wednesday 20 September 2017 informing of the proposed closure and asking for written feedback by Thursday 5 October 2017. (See Figure 1 of Attachment 1.) This advertisement was distributed to adjoining businesses. If any feedback is received this will be circulated at the meeting.
4.4 The applicant is working with Council on a Traffic Management Plan.
4.5 The Police have approved of the closure.
4.6 Nelson city Brass have public liability insurance to cover this event.
4.7 Emergency access to all areas of the closed roads will be provided at all times.
4.8 Council officers recommend that this application be approved.
Options
4.9 The Hearings Panel has two options, either to approve or decline the road closure application.
Melissa Ramsay
Roading Network Coordinator
Attachments
Attachment 1: Road Closure - Upper Trafalgar - A1833302 ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government · The Local Government Act 1974, Schedule 10, Temporary Prohibition of Traffic; · The Local Government Act 2002, Clause 78, Community Views in Relation to Decisions. |
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2. Consistency with Community Outcomes and Council Policy The recommendation is consistent with Council policy. |
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3. Risk
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4. Financial impact Costs are covered by annual operating budgets for road closures. |
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5. Degree of significance and level of engagement This matter is of low to medium significance because of the small number or people affected and the short duration of the event. Therefore a request for feedback was advertised in the Nelson Mail, on the Council’s website and distributed to affected businesses for feedback. |
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6. Inclusion of Māori in the decision making process Māori have not been consulted in this matter |
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7. Delegations The Hearings Panel - Other has the responsibility to consider and determine applications for temporary road closures made under Schedule 10 Clause 11(e) of the Local Government Act. |
