AGENDA

Ordinary meeting of the

 

Works and Infrastructure Committee

 

Thursday 24 August 2017

Commencing at 9.00am

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

 

Membership: Deputy Chairperson Paul Matheson (Deputy Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland, Bill Dahlberg, Matt Lawrey, Gaile Noonan, Tim Skinner and Chairperson Stuart Walker (Chairperson)

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 

24 August 2017

 

Page No.

 

1.       Apologies

1.1       An apology has been received from Councillor Reese

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

4.1       Rodney Laing and Heather Agnew - New Zealand Post

Rodney Laing, Area Manager Nelson/Tasman, and Heather Agnew, Paxster Implementation Specialists, will speak on behalf of New Zealand Post about using Paxsters (motorised vehicles) for delivery on Nelson footpaths.

5.       Confirmation of Minutes

5.1       29 June 2017                                                                           7 - 11

Document number M2727

Recommendation

That the Committee

Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 29 June 2017, as a true and correct record.  

6.       Status Report - Works and Infrastructure Committee - 24 August 2017                    12 - 14

Document number R8237

Recommendation

That the Committee

Receives the Status Report Works and Infrastructure Committee 24 August 2017 (R8237) and its attachment (A1150321).

  

7.       Chairperson's Report                                15 - 16

Document number R8246

Recommendation

That the Committee

Receives the Chairperson's Report (R8246).

     

Water, Wastewater, Stormwater

8.       Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection)                                      17 - 96

Document number R8117

Recommendation

That the Committee

Receives the report Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection) (R8117) and its attachments (Draft 2018-28 Water Supply Asset Management Plan (A1813747 and A1620958), Draft 2018-28 Wastewater Asset Management Plan (A1810562 and A1611752), Draft 2018-28 Stormwater and Flood Protection Asset Management Plan (A1809215 and A1711433)).

 

 

 

 

 

Recommendation to Council

That the Council

Approves the Draft Utilities Asset Management Plans 2018-28 (Water Supply (A1620958), Wastewater (A1611752), Stormwater and Flood Protection (A1711433)) as the versions to inform the Long Term Plan 2018-28.

        

Public Excluded Business

9.       Exclusion of the Public

Recommendation

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Status Report - Public Excluded - Works and Infrastructure Committee- 24 August 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Road Stopping - Lud Valley	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

 

10.     Re-admittance of the public

Recommendation

That the Committee

Re-admits the public to the meeting.

 

 Note:

·             Youth Councillors Samantha Cronin and Alana James will be in attendance at this meeting. (delete as appropriate)

 

 

  

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 29 June 2017, commencing at 9.02am

Present:               Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, B Dahlberg, M Lawrey, P Matheson (Deputy Chairperson), G Noonan, and T Skinner

In Attendance:     Councillor B McGurk, Acting Chief Executive (D Hammond), Group Manager Infrastructure (A Louverdis), Manager Roading and Utilities (P Anderson), Manager Capital Projects (S Davies), Manager Communications (P Shattock), Administration Adviser (E-J Ruthven), and Youth Councillors (A Tonks and E Rais)

 

 

1.       Apologies

There were no apologies.

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

4.1       Barbara Bowen, Tahunanui School, and Judy Robinson, Tahunanui Community Centre.

            Barbara Bowen, of Tahunanui School, and Judy Robinson, of the Tahunanui Community Centre, expressed disappointment in the consultation process regarding the Tahunanui Cycle Network, and answered questions.

Attendance:  The meeting adjourned from 9.19am to 9.24am.

 

4.2       Chris Allison, Bicycle Nelson Bays

Chris Allison, of Bicycle Nelson Bays, explained Bicycle Nelson Bays’ views regarding the proposed Tahunanui Cycle Network, and answered questions.

5.       Confirmation of Minutes

5.1       18 May 2017

Document number M2586, agenda pages 7 - 13 refer.

Resolved WI/2017/036 That the Committee Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 18 May 2017, as a true and correct record. Dahlberg/Matheson                                                               Carried

6.       Status Report - Works and Infrastructure Committee- 29 June 2017

Document number R7951, agenda pages 14 - 16 refer.

Resolved WI/2017/037 That the Committee Receives the Status Report Works and Infrastructure Committee 29 June 2017 (R7951) and its attachment (A1150321). Matheson/Noonan                                                                 Carried

7.       Notice of Motion - Tahunanui Cycleway Network

Document number R7939, agenda pages 17 - 73 refer.

Councillor Walker, seconded by Councillor Skinner, moved the recommendations contained in the Notice of Motion.

Team Leader Engineer, David Light and Senior Asset Engineer Transport and Roading Paul D’Evereux gave a power point presentation (A1778022) outlining the proposed Tahunanui Cycle Network, including additional cycleways planned for Tahunanui in the future.  

Along with Group Manager Infrastructure, Alec Louverdis, Mr Light and Mr D’Evereux answered questions about the project.

Attendance:  The meeting adjourned from 10.37am to 10.52am.

Acting Chief Executive, David Hammond, explained procedural options for moving forward with this matter.

Resolved WI/2017/038 That the Committee Refers the item Notice of Motion – Tahunanui Cycle Network to the next meeting of the Nelson City Council scheduled to be held on 10 August 2017 at 9.00am. Matheson/Noonan                                                                 Carried

Attachments 1    A1778022 - Powerpoint Presentation

            

8.       Exclusion of the Public

Resolved WI/2017/039 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Acland/Skinner                                                                     Carried

 

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Works and Infrastructure Committee Meeting - Public Excluded Minutes -  18 May 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). ·    Section 7(2)(b)(ii)      To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.
2	Status Report - Works and Infrastructure Committee- Public Excluded - 29 June 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 10.58am and resumed in public session at 11.01am. 

Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.

Resolved WI/2017/040 That the Committee Confirms the minutes of part of the meeting of the Works and Infrastructure Committee, held with the public excluded on 18 May 2017, as a true and correct record. Matheson/Acland                                                                   Carried

Resolved WI/2017/041 That the Committee Receives the Public Excluded Status Report Works and Infrastructure Committee 29 June 2017 (R7952) and its attachment (A1756746). Noonan/Dahlberg                                                                  Carried

9.       Re-admittance of the Public

Resolved WI/2017/042 That the Committee Re-admits the public to the meeting. Acland/Lawrey                                                                      Carried

 

 

There being no further business the meeting ended at 11.01am.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date

               

 

Works and Infrastructure Committee 24 August 2017

 

REPORT R8237

Status Report - Works and Infrastructure Committee - 24 August 2017

 

1.       Purpose of Report

1.1       To provide an update on the status of actions requested and pending.

 

 

2.       Recommendation

That the Committee Receives the Status Report Works and Infrastructure Committee 24 August 2017 (R8237) and its attachment (A1150321).

 

 

 

Attachments

Attachment 1:    A1150321 Status Report - Works and Infrastructure Committee - Public ⇩

 

  

 

 

Works and Infrastructure Committee 24 August 2017

 

REPORT R8246

Chairperson's Report

 

1.       Purpose of Report

1.1       To update the Works and Infrastructure Committee on several matters that I think are worthy of noting.

 

2.       Recommendation

That the Committee Receives the Chairperson's Report (R8246).

 

 

 

3.       Discussion

I wanted to bring to the Committee’s attention several milestones over the last period. 

Days Track Recovery Project

3.1       Work to repair Days Track is nearing completion, with an official opening planned for Saturday 2 September from 2pm.

ANZAC PARK Pedestrian Refuge

3.2       This project completes the pedestrian and cycle link between St Vincent Street and the Central Business District alongside ANZAC Park. A pedestrian refuge has been installed on Rutherford Street to aid pedestrian and cycle access across this busy road.

Nellie Nightingale Library

3.3       Works have begun on the upgrade of the Nellie Nightingale Library. The work is expected to be completed in October.

Neale Park Sewer Pump Station

3.4       The tender for the upgrade of the Neale Park Sewer Pump Station has been awarded to Downer NZ Ltd for $4,995,050. This is a significant, multiyear project that is expected to begin in October 2017 and be completed towards the end of 2018.

Road Maintenance Contract

3.5       The first operational period for the new road maintenance contract, with Downer NZ Ltd, is underway. This contract was tendered in conjunction with Tasman District Council and sees a more collaborative approach to road maintenance across the Nelson- Tasman area.

Joint Regional Landfill

3.6       The new Joint Regional Landfill Business Unit, operated in conjunction with Tasman District Council, commenced during this reporting period. Eve’s Valley Landfill in the Tasman district is currently being decommissioned.

Oldham Creek Bridge Replacement

3.7       Work to replace the Oldham Creek Bridge is scheduled to be completed by mid-August.

Civil Contractors Awards 2017

3.8       The Civil Contractors NZ – Nelson/Marlborough Branch Awards evening was held in Nelson in July. A number of Nelson City Council projects won awards and Nelmac won the Supreme Award for the landscaping works completed at the Suter Gallery.

4.       Conclusion

4.1       That the updates provided in this report are noted.

 

Stuart Walker

Chairperson

Attachments

Nil

 

   

Works and Infrastructure Committee 24 August 2017

 

REPORT R8117

Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection)

 

1.       Purpose of Report

1.1      To recommend that Council adopts the Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection), as the versions to inform the Long Term Plan 2018-28.

 

 

2.       Recommendation

That the Committee Receives the report Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection) (R8117) and its attachments (Draft 2018-28 Water Supply Asset Management Plan (A1813747 and A1620958), Draft 2018-28 Wastewater Asset Management Plan (A1810562 and A1611752), Draft 2018-28 Stormwater and Flood Protection Asset Management Plan (A1809215 and A1711433)).

Recommendation to Council

That the Council Approves the Draft Utilities Asset Management Plans 2018-28 (Water Supply (A1620958), Wastewater (A1611752), Stormwater and Flood Protection (A1711433)) as the versions to inform the Long Term Plan 2018-28.

 

 

 

3.       Background

3.1      Draft Asset Management Plans are prepared and approved by Council to inform development of the Long Term Plan 2018-28 (LTP). Following consultation on the LTP and subsequent decisions, Asset and Activity Management Plans will be updated to align with the adopted LTP. The final updated Plans will be brought back to Council early in 2018/19 for adoption.

4.       Discussion

4.1       The three water utilities asset management plans 2018-28 set out the background to Council’s water supply, wastewater and stormwater and flood protection activities and includes details of the following:

·    Areas of focus for the activities during 2018-28

·    Levels of Service

·    The activity budgets for operations and maintenance, renewals and capital expenditure

4.2       Three workshops have been held with Council (16 February 2017, 29 June and 11 July 2017) to confirm priorities for 2018-28 and seek direction from Council on any changes or additional priorities.

4.3       Executive summaries for each of the Asset Management Plans are attached to this report as Attachments 1 through to 3.

4.4       The draft Asset Management plans for each of the three activities are attached to this report as Attachments 4 through to 6 (these are circulated separately and hard copies will be made available on request).  

4.5       The following items are the key outcomes from the 11 July 2017 workshop:

·    Water meter replacement. Councillors requested a full business case to be prepared prior to a decision being made on renewing the existing mechanical meters with either electronic or mechanical meters. The Water Asset Management Plan has included a budget figure for electronic meters as a placeholder only. A business case is currently being prepared to come to Council prior to the adoption of the Long Term Plan 2018-28. No tenders will be called without first seeking Council approval.

·    Maitai Dam. Councillors confirmed support for the more simple aeration option and this has been included in the budgets for the first three years of the Water Asset Management Plan.

·    Water Treatment Plant primary clarifier. Councillors confirmed that further work needs to be done on this. A budget allowance for this has been included in years 2027/28, 2028/29 and 2029/30 as a placeholder in the Water Asset Management Plan.

·    Atawhai Rising Main. Councillors confirmed that more specific investigations of fittings and access points into the rising main should be included. A budget of $600k for targeted investigations has been shown for the first three years of the Wastewater Asset Management Plan.

·    Wastewater reticulation inflow and infiltration. Councillors confirmed a wish to increase efforts to reduce inflow and infiltration and wet weather overflows. Budgets for this long term project have been increased slightly and provision made for either detention tank(s) or reticulation main and pump station upgrades, with the decision to be based on a detailed business case.

5.       Options

5.1      The preferred option is for Council to adopt the Draft Utilities Asset Management Plans 2018-28 (Water Supply, Wastewater, Stormwater and Flood Protection), as the versions to inform the LTP 2018-28.

 

Option 1: Adopt Draft Utilities Asset Management Plans 2018-28
Advantages	·   Meet requirements of Local Government Act 2002
Risks and Disadvantages	·   Nil
Option 2: Do not Adopt Draft Utilities Asset Management Plans 2018-28
Advantages	·    Nil
Risks and Disadvantages	·    Fail to meet requirements of Local Government Act 2002

 

6.       Conclusion

6.1      The utilities Asset Management Plans 2018-28 have been prepared as documents that can inform the Long Term Plan 2018-28 and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.

 

Phil Ruffell

Senior Asset Engineer - Utilities

Attachments

Attachment 1:    A1813747 - Executive Summary - Draft Water Supply Asset Management Plan 2018-28  ⇩

Attachment 2:    A1810562 - Executive Summary - Draft Wastewater Asset Management Plan 2018-28  ⇩

Attachment 3:    A1809215 - Executive Summary - Draft Stormwater and Flood Protection Asset Management Plan 2018-28 ⇩

Attachment 4:    A1620958 - Draft Water Supply7 Asset Management Plan 2018-28 (Circulated separately) ⇨

Attachment 5:    A1611752 - Draft Wastewater Asset Management Plan 2018-28 (Circulated separately) ⇨

Attachment 6:    A1711433 - Draft Stormwater and Flood Protection Asset Management Plan 2018-28 (Circulated separately) ⇨

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government Asset Management Plans set out the background to Council’s water supply, wastewater and stormwater and flood protection activities and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002

2.   Consistency with Community Outcomes and Council Policy Will support Council in developing the LTP.

3.   Risk Not adopting the draft asset management plans will leave Council without a document to support the goal of developing and adopting the LTP.

4.   Financial impact There are no direct funding implications from the recommendation. Indirect funding requirements will be set out in the proposed LTP and are subject to a consultation process with the community.

5.   Degree of significance and level of engagement This matter is of high significance because the adoption of a Long Term Plan is a statutory requirement under the Local Government Act 2002. Therefore consultation with the community will occur in the form of publicly advertising the Draft LTP and calling for submissions.

6.   Inclusion of Māori in the decision making process It is anticipated that Māori will be approached directly for comment prior to calling for public submissions.

7.   Delegations The Works and Infrastructure Committee has the power to make a recommendation to Council on this matter.