AGENDA
Ordinary meeting of the
Community Services Committee
Thursday 31 August 2017
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Her Worship the Mayor Rachel Reese, Councillor Gaile Noonan (Chairperson), Councillors Mel Courtney (Deputy Chairperson), Kate Fulton, Matt Lawrey, Brian McGurk, Paul Matheson and Mike Rutledge
Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:
· All councillors, whether or not they are members of the Committee, may attend Committee meetings
· At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.
· Only Committee members may vote on any matter before the Committee
It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda. They should withdraw from the room for discussion and voting on any of these items.
Community Services Committee
31 August 2017
1.1 Apologies have been received from Mayor Reese and Councillor Fulton
2. Confirmation of Order of Business
3.1 Updates to the Interests Register
3.2 Identify any conflicts of interest in the agenda
Document number M2753
Recommendation
That the Committee
Confirms the minutes of the meeting of the Community Services Committee, held on 13 July 2017, as a true and correct record.
6. Status Report - Community Services Committee - 31 August 2017 14 - 16
Document number R8257
Recommendation
That the Committee
Receives the Status Report Community Services Committee 31 August 2017 (R8257) and its attachment (A1157454).
7. Chairperson's Report 17 - 19
Document number R8258
Recommendation
That the Committee
Receives the Chairperson's Report (R8258).
Community Development
8. Ministry of Youth Development Partnership Fund - Budget Allocation 20 - 43
Document number R8187
Recommendation
That the Committee
Receives the report Ministry of Youth Development Partnership Fund - Budget Allocation (R8187) and its attachment (A1812296); and
Approves the allocation of partnership funding of $24,000 for the application to the Ministry of Youth Development Partnership Fund for 2017/18 from existing budgeted allocations.
9. Draft Community Partnerships Activity Management Plan 2018-28 44 - 69
Document number R7926
Recommendation
That the Committee
Receives the report Draft Community Partnerships Activity Management Plan 2018-28 (R7926) and its attachment (A1766398).
Recommendation to Council
That the Council
Approves the Draft Community Partnerships Activity Management Plan 2018-28 (A1766398) as the version to inform the Long Term Plan 2018-28.
10. Draft Property and Facilities Asset Management Plan 2018-28 70 - 103
Document number R8251
Recommendation
That the Committee
Receives the report Draft Property and Facilities Asset Management Plan 2018-28 and its attachments (A1819948 and A1654726).
Recommendation to Council
That the Council
Approves the Draft Property and Facilities Asset Management Plan 2018-28 (A1654726), as the version to inform the Long Term Plan 2018-28.
11. Community Investment Funding Panel - 5 July 2017
104 - 110
Document number M2743
Recommendation
That the Council
Receives the unconfirmed minutes of a meeting of the Community Investment Funding Panel, held on 5 July 2017.
Public Excluded Business
That the Committee
Excludes the public from the following parts of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Greenmeadows Centre: User Agreements for Stoke Rugby Football Club, Nelson Cricket Association and Stoke Seniors
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
|
2 |
Greenmeadows Centre - Kitchen alterations and emergency power provision
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
13. Re-admittance of the public
Recommendation
That the Committe
Re-admits the public to the meeting.
Note:
· Youth Councillors Chekodi Fearley-Fitzgerald and Jamie Morgan will be in attendance at this meeting.
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 13 July 2017, commencing at 9.05am
Present: Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, B McGurk, and M Rutledge
In Attendance: Councillors I Barker and S Walker, Acting Chief Executive (D Hammond), Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Manager Community Partnerships (S Raggett), Policy Advisor (G Thorpe), and Administration Adviser (L Canton)
Apologies: Her Worship the Mayor R Reese, and Councillors M Lawrey and P Matheson
1. Apologies
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Resolved CS/2017/041 That the Committee Receives and accepts the apologies from Her Worship the Mayor and Councillors Lawrey and Matheson. McGurk/Courtney Carried |
Attendance: Councillor Fulton joined the meeting at 9.06am.
2. Confirmation of Order of Business
There was no change to the order of business.
3. Interests
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 Steve Cross - Nelson Residents Association
Steve Cross, of the Nelson Residents Association, tabled a document outlining the Nelson Residents’ Association preferred governance structure for the Nelson Arts Festival (A1788894). He spoke to the document and answered questions.
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Attachments 1 A1788894 - Nelson Residents Association - Public Forum - Nelson Arts Festival Governance |
5. Confirmation of Minutes
5.1 1 June 2017
Document number M2643, agenda pages 7 - 13 refer.
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Resolved CS/2017/042 That the Committee Confirms the minutes of the meeting of the Community Services Committee, held on 1 June 2017, as a true and correct record. McGurk/Courtney Carried |
6. Status Report - Community Services Committee- 13 July 2017
Document number R8023, agenda pages 14 - 15 refer.
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Resolved CS/2017/043 That the Committee Receives the Status Report Community Services Committee 13 July 2017 (R8023) and its attachment (A1157454). McGurk/Courtney Carried |
7. Chairperson's Report
Document number R8040, agenda pages 16 - 17 refer.
The Chairperson presented the report and answered questions.
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Resolved CS/2017/044 That the Committee. Receives the Chairperson's Report (R8040). Fulton/Rutledge Carried |
Community Development
8. Adoption of the Youth Strategy
Document number R8017, agenda pages 18 - 74 refer.
Policy Advisor, Gabrielle Thorpe, presented the report. She tabled the draft Strategy that had been released for consultation (A1762721).
Ms Thorpe and Manager Community Partnerships, Shanine Raggett, answered questions.
The Committee discussed the proposed amendments to the draft Youth Strategy set out in Attachment 1 to the officer report and agreed the following additional amendments:
· Agenda page 27, Goal 1, first bullet point: Add “whanau/family relationships” after “positive choices”.
· Agenda page 27, Goal 1, third bullet point:
o Add “and their whanau’s/family’s” after “young people’s”; and
o Add “which will support positive youth development” after “available services”.
· Agenda page 27, Goal 3, third bullet point: Remove ‘local’.
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Resolved CS/2017/045 That the Committee
Receives the report Adoption of the Youth Strategy (R7924) and it’s attachments w(A1770987, A1786478 and A1580206); and Amends the Youth Strategy, as appropriate, based on community feedback. McGurk/Rutledge Carried |
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Attachments 1 A1732721 - Draft Youth Strategy released for consultation |
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Recommendation to Council CS/2017/046 That the Council Adopts the Youth Strategy (A1580206). McGurk/Courtney Carried |
9. Youth Council Update
There was no Youth Council update.
REPORTS FROM COMMITTEES
10. Nelson Youth Council - 12 May 2017
Document number M2563, agenda pages 75 - 82 refer.
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Resolved CS/2017/047 That the Committee Receives the minutes of a meeting of the Nelson Youth Council, held on 12 May 2017. McGurk/Fulton Carried |
11. Exclusion of the Public
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Resolved CS/2017/048 That the Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Noonan/Rutledge Carried |
|
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
|
1 |
Community Services Committee Meeting - Public Excluded Minutes - 1 June 2017 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person. |
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2 |
Status Report - Community Services Committee - Public Excluded - 13 July 2017
|
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 10.13am and resumed in public session at 10.20am.
Please note that as the only business transacted in public excluded was to confirm the minutes, receive the status report, and release the status report item to the public, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
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Resolved CS/2017/049 That the Committee Confirms the minutes of part of the meeting of the Community Services Committee, held with the public excluded on 1 June 2017, as a true and correct record. McGurk/Courtney Carried |
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Resolved CS/2017/050 That the Committee Receives the public excluded Status Report Community Services Committee 13 July 2017 (R8024) and its attachment (A1787067). McGurk/Rutledge Carried |
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Resolved CS/2017/051 That the Committee Releases to the public the Status Report item from 1 June 2017 “Community Investment Funding Panel Membership” as, in accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists: That the Committee Requests that a report be brought to the Community Services Committee following the completion of funding allocations for the 2017/18 year, considering the efficacy of the allocation process, the performance of the Community Investment Funding Panel, and any other relevant issues. Noonan/Courtney Carried |
12. Re-admittance of the Public
|
Resolved CS/2017/052 That the Committee Re-admits the public to the meeting. Rutledge/McGurk Carried |
There being no further business the meeting ended at 10.18am.
Confirmed as a correct record of proceedings:
Chairperson
Date
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Community Services Committee 31 August 2017 |
REPORT R8257
Status Report - Community Services Committee - 31 August 2017
1. Purpose of Report
1.1 To provide an update on the status of actions requested and pending.
2. Recommendation
|
Receives the Status Report Community Services Committee 31 August 2017 (R8257) and its attachment (A1157454). |
Attachments
Attachment 1: A1157454 - Status Report - Community Services Committee - 31 August 2017 ⇩
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Community Services Committee 31 August 2017 |
REPORT R8258
Chairperson's Report
1. Purpose of Report
1.1 I have asked our Community staff to report on what they are currently doing and have been working on and following is their round up.
2. Recommendation
|
Receives the Chairperson's Report (R8258). |
3. Discussion
Community
3.1 Volunteer Nelson and Nelson Tasman Youth Workers Collective held very successful Youth Summit on 2 August 2017.
3.2 Event organised by Te Piki Oranga Suicide Prevention Worker and team of young people to take place on 16 September 2017.
Partnerships
3.3 Neighbourhood support have secured a BBQ trailer for community use through funding advice and support from the Community Partnerships team. This Trailer is due to be launched later in the year and will be available for residents to use to support their neighbourhood building activities.
3.4 Governance Capacity Development project underway with NCC working in Partnership with Rata, DIA and Volunteer Nelson to understand further the governance needs of third sector organisations in Nelson. Research phase is currently being undertaken with a likely launch event to take place in November. This event will help governance bodies plan how they would like to translate these findings into a stronger sector.
3.5 Age Connect project report was launched and Age Connect coalition beginning their work streams across Communications, Intergenerational, Transport, Groups and Organisations, Technology.
3.6 Ageing and ethnic diversity research launched.
3.7 The Nelson Tasman Settlement Forum was engaged with by NCC regarding pre-engagement for the Long Term Plan.
3.8 Social enterprise eco-system workshop took place with partners on the 4 August 2017. Next Social enterprise forum to take place 22 September 2017. Nelson due to host Social enterprise world forum study tour on 1 October 2017 with the Akina Foundation.
Events
3.9 Nelson Arts Festival tickets are on sale with some shows near sell-out. Sales are just under 40% of the anticipated income already with eleven weeks to go, and Early Bird finishing at the end of this month. Standouts are Maungatapu (local play), Hudson & Halls and That Bloody Woman.
3.10 China Week in November = looking good with a theatre performance by Chinese schoolchildren coming from PRC for the occasion + exhibition of paintings + business meetings and more.
3.11 Youth Events = Fright Night coming after the Arts Festival and a succession of other events delivered by Youth and Community Works.
Funding
3.12 Small Grants scheme closed 18 August – 61 applications were received covering a wide variety of activity – decision meeting in October.
3.13 Engagement with the community regarding priority areas for Community Investment fund continues.
Youth
3.14 Youth Strategy Action Plan – engagement with sector being undertaken. Open sessions being held at Council on 4 and 5 September 2017.
3.15 Youth Council recruitment about to open for 2018.
3.16 Youth Council hosting a General Election candidates event 23 August 2017 – NMIT
4. Conclusion
4.1 Plenty going on as you can see!
4.2 We appreciate the work this team are doing and really making a difference in our community. They are to be commended.
Gaile Noonan
Chairperson - Community Services Committee
Attachments
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Community Services Committee 31 August 2017 |
REPORT R8187
Ministry of Youth Development Partnership Fund - Budget Allocation
1. Purpose of Report
1.1 To approve budget allocation towards a Partnership Fund application to the Ministry of Youth Development Fund 2017/18.
2. Recommendation
|
Receives the report Ministry of Youth Development Partnership Fund - Budget Allocation (R8187) and its attachment (A1812296); and Approves the allocation of partnership funding of $24,000 for the application to the Ministry of Youth Development Partnership Fund for 2017/18 from existing budgeted allocations. |
3. Background
3.1 The Ministry of Youth Development (MYD) Partnership Fund supports one-off projects and initiatives providing youth development opportunities for young people in New Zealand in partnership with local government.
3.2 This funding stream provides funding for projects or initiatives that support young people aged 12 to 24, to build their capability and resilience through leadership, volunteering or mentoring opportunities.
3.3 Council’s Community Partnerships team has submitted an application for funding of $36,000 towards youth development opportunities. For a strong application, partnership funding to leverage MYD’s contribution is recommended and the application outlines a $24,000 contribution from Nelson City Council. The funding from MYD can only be spent on providing training for individuals and Council’s contribution would allow for embedding this training into local communities and projects.
3.4 Council’s contribution would be allocated from budget set out in the Annual Plan 2017/18, for project delivery of Council’s Youth Strategy Action Plan. The draft Youth Strategy Action Plan, which will drive Council’s support and financial contribution to delivery of the Youth Strategy is not yet finalised. Consultation with the community and key partners is currently taking place before this is presented to Council for approval. However the project outlined in this application aligns closely with the Youth Strategy and the proposed work under the draft Youth Strategy Action Plan. As such it is recommended Council commit to financial support for this partnership application to take advantage of this possibility to leverage extra funding into development for Nelson’s young people.
4. Discussion
4.1 MYD local government partnership funding offers only one opportunity to apply for this funding for 2017/18. This is an opportunity for Council to leverage more funding for the draft Youth Strategy Action Plan and kick-start work in this area by working in partnership with local organisations.
4.2 Due to the timing of the fund, an application has been submitted with the aim to secure funding for 2017/18. The application included a contribution of Council budget to show the partnership nature of the application and make a bigger impact within the communities that this application focusses on. This report seeks approval to allocate Council budget towards the project if the application is successful.
4.3 The project the application seeks to fund will see Council partner with six local organisations to deliver youth development opportunities to sixty young people. Partners include: Volunteer Nelson, Youth and Community Works, Tahunanui Community Centre, YMCA Nelson, Q-Youth and Whanake Youth.
4.4 This work will align closely with goal one (positive youth development) and goal four (active youth citizenship by encouraging young people’s involvement in voluntary activities and service) of Council’s newly adopted Youth Strategy.
4.5 The MYD fund is to provide mentoring, volunteering and leadership training for individual young people. The Council contribution will enable our community partners to develop overarching projects that these training opportunities will be embedded within. This will ensure that young people who receive training will be able to then use these new skills to bring about a meaningful change in their community.
4.6 A copy of the full application to MYD is attached for reference (attachment one).
4.7 A budget allocation of $24,000 is proposed for Council partnership funding, resulting in a total budget of $60,000 for the project.
5. Options
5.1 Council can decide to withdraw the application but this would be a missed opportunity to leverage Council’s funding and realise the Youth Strategy outcomes. This option is not recommended.
5.2 Another option would be to not allocate any Council budget to this project and seek to have our application amended to reflect this. This would reduce the likelihood of a successful application and not show Council’s commitment to partner with MYD and others to achieve outcomes. If still funded it could also result in youth development training being provided without opportunities for young people to bring about meaningful community change.
5.3 The recommended option is for Council to contribute $24,000 as per the application to leverage partnership funding from MYD, this will increase the chance of a successful application and result in projects that achieve outcomes under the Youth Strategy.
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Option 1: Approve application and proposed budget allocation |
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Advantages |
· Best chance of application being successful · Partners supported to undertake projects · Partners have already committed to the project · Increase the amount of work Council can undertake with young people in current financial year · Consistent with Council's partnership approach to community development. |
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Risks and Disadvantages |
· Opportunity cost of undertaking this work · Risk that partnership will fail and further fragment the sector. |
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Option 2: Approve application with no budget allocation |
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Advantages |
· No cost to council |
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Risks and Disadvantages |
· Reduced chance of receiving a grant · Reduced scope of project if funded · Young people receive training but there are reduced opportunities for using these new skills in any meaningful way · Organisations weakened financially and in terms of capacity by being involved in the project. |
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Option 3: Withdraw application |
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Advantages |
· No cost to council · No risk of unsuccessful project |
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Risks and Disadvantages |
· Missing opportunity to leverage more funding into youth sector in Nelson · Reputational risk - potential of being seen as not proactive in supporting young people in Nelson |
6. Conclusion
6.1 Council has recently adopted a Youth Strategy. An application has been made to the Ministry of Youth Development Partnership fund to achieve goals of the Strategy (principally goals one and four).
6.2 The application requires Council financial contribution as a partnership project, with $24,000 identified in the application. Key partners have been secured to achieve project outcomes.
6.3 This report seeks to formally approve Council’s financial contribution to the application.
Steve Stiles
Community Contracts Adviser
Attachments
Attachment 1: A1812296 - MYD Partnership Application 2017 18 ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government This activity is for the benefit of local residents and is not being met by central government or the private sector. The project will be part funded by central government if successful. The project will set out to achieve local outcomes in a cost effective manner. |
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2. Consistency with Community Outcomes and Council Policy This work will align with goal one (positive youth development) and goal four (active youth citizenship by encouraging young people’s involvement in voluntary activities and service) of Council’s Youth Strategy. The recommendations support the following Community Outcomes; · Our communities are healthy, safe, inclusive and resilient · Our communities have access to a range of social, educational and recreational facilities and activities · Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement
The recommendations support the following Nelson 2060 objectives; · We support and encourage leaders across our community. · We are all able to be involved in decisions. · Everyone in our community has their essential needs met. |
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3. Risk Extent of any adverse consequence relating to this work is likely to be limited and will be controlled through a number of grant management mechanisms. |
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4. Financial impact The recommendations in this report do not require any additional to that budgeted in the 2017/18 Annual Plan. |
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5. Degree of significance and level of engagement This matter is of low significance because this work links directly to the goals under the Youth Strategy which had a significant level of engagement in its development. |
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6. Inclusion of Māori in the decision making process Maori have not been specifically consulted with in writing this report. |
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7. Delegations The Community Services Committee has responsibility for considering Community Development, including youth issues, and social well-being. The Community Services Committee has the power to decide on this matter. |
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Community Services Committee 31 August 2017 |
REPORT R7926
Draft Community Partnerships Activity Management Plan 2018-28
1. Purpose of Report
1.1 To approve the draft Community Partnerships Activity Management Plan 2018-28.
2. Recommendation
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Receives the report Draft Community Partnerships Activity Management Plan 2018-28 (R7926) and its attachment (A1766398).
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Recommendation to Council
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Approves the Draft Community Partnerships Activity Management Plan 2018-28 (A1766398) as the version to inform the Long Term Plan 2018-28. |
3. Background
3.1 The 2018-28 Community Partnerships Activity Management Plan (AMP) is the second AMP on community partnerships for Council. It sets out the plan for community partnerships activity and includes activity to improve the social wellbeing of the community.
3.2 The activity includes supporting community networks, partnerships, celebrating community, leadership development, engagement and connectedness and is generally non-asset based in nature.
4. Discussion
4.1 Draft Asset and Activity Management Plans are prepared and approved by Council to inform development of the Long Term Plan 2018-28. Following consultation on the Long Term Plan and subsequent decisions, Asset and Activity Management Plans will be updated to align with the adopted Long Term Plan. The final updated Plans will be brought back to Council early in 2018/19 for adoption.
4.2 The previous Community Partnerships Activity Management Plan (2015-28) grouped the activity of community partnerships by different sectors such as youth, older adults, employment and education. This has been reshaped to better fit the work undertaken as it applies across the entire community sector, though some work still targets specific demographics.
4.3 It is important to note that this is the draft version and may undergo some change in the next six months as different key needs and priorities are identified through Long Term Plan consultation.
Options
4.4 Council can decide to approve the draft Activity Management Plan for community partnerships activity to inform the Long Term Plan 2018-28, make changes to the draft before approving, or to not approve the draft.
4.5 It is recommended that the Committee seek Council approval of the draft.
5. Conclusion
5.1 Council can decide to approve the draft Activity Management Plan 2018-28 to inform the Long Term Plan, or make amendments to the draft.
Shanine Raggett
Manager Community Partnerships
Attachments
Attachment 1: A1766398 - Draft Community Partnerships AMP 2018-28 ⇩
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Important considerations for decision making |
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1. Fit with Purpose of Local Government This decision allows Council to set its strategic direction for its support and contribution for community partnerships activity for the benefit of Nelson. |
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2. Consistency with Community Outcomes and Council Policy This decision aligns with Council’s community outcomes: · Our communities are healthy, safe, inclusive and resilient · Our communities have access to a range of social, educational and recreational facilities and activities · Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement And Nelson 2060 goals: · Goal One: We support and encourage leaders across our community · Goal Two: We are all able to be involved in decisions · Goal Nine: Everyone in our community has their essential needs met The outcome will also feed into Council’s Long Term Plan 2018-28 |
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3. Risk Approving the draft Community Partnerships Activity Management Plan 2018-28 is unlikely to result in adverse consequences. Potential risks of the activity have been identified in the draft Plan. |
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4. Financial impact The draft Community Partnerships Activity Management Plan 2018-28 sets out the budget for the Long Term Plan. The recommended level of funding is currently set at similar levels to the previous Long Term Plan. |
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5. Degree of significance and level of engagement This matter is of medium significance because the draft Community Partnerships Activity Management Plan 2018-28 will set the direction for the Long Term Plan. No specific engagement on the activity management plan will be undertaken as this will form part of the engagement on the Long Term Plan. |
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6. Inclusion of Māori in the decision making process Maori have not specifically been consulted with in regards to this report. |
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7. Delegations The Community Services Committee has the responsibility for considering Community Development, including youth issues, aging issues and social well-being. The Community Services Committee has the power to make a recommendation to Council on Activity Management Plans falling within these areas of responsibility. |
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Community Services Committee 31 August 2017 |
REPORT R8251
Draft Property and Facilities Asset Management Plan 2018-28
1. Purpose of Report
1.1 To recommend that Council adopts the Draft Property and Facilities Asset Management Plan 2018-28, as the version to inform the Long Term Plan 2018-28.
2. Recommendation
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Receives the report Draft Property and Facilities Asset Management Plan 2018-28 and its attachments (A1819948 and A1654726). |
Recommendation to Council
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Approves the Draft Property and Facilities Asset Management Plan 2018-28 (A1654726), as the version to inform the Long Term Plan 2018-28. |
3. Background
3.1 Draft Asset Management Plans are prepared and approved by Council to inform development of the Long Term Plan 2018-28 (LTP). Following consultation on the LTP and subsequent decisions, Asset and Activity Management Plans will be updated to align with the adopted LTP. The final updated Plans will be brought back to Council early in 2018/19 for adoption.
3.2 The revised executive summary for the Property and Facilities Asset Management Plan 2018-28 is attached. This executive summary is an updated version to the summary that was sent 17 August 2017. The new version provides more detailed financial information, in particular capital projects that have arisen from workshop discussions and officers recommendations. The capital projects highlighted ‘orange’ in the summary are significant projects that require consideration and will require approved business cases.
4. Discussion
4.1 The Property and Facilities Asset Management Plan 2018-28 sets out the background to Council’s buildings and recreation facilities and includes details of the following:
· Areas of focus for the activities during 2018-28
· Levels of Service
· The activity budgets for operations and maintenance, renewals and capital expenditure
4.2 Three workshops have been held with Council (2 March, 4 July and 13 July 2017) to confirm priorities for 2018-28 and seek direction from Council on any changes or additional priorities.
4.3 An executive summary for the Asset Management Plan is attached to this report as Attachment 1.
4.4 The Draft Asset Management Plan for Property and Facilities is attached to this report as Attachment 2 (these are circulated separately and hard copies will be made available on request).
4.5 The following items are the key outcomes from workshops in March and July 2017 workshops:
· Identify public toilet renewals at key sites.
· Standards for public toilets.
· Pools Strategy to guide long term management of pools.
· Standards to guide Council’s management of community properties.
· Develop the Draft Nelson Marina Strategy 2017 with the Marina Advisory Group.
Options
4.6 The preferred option is for Council to adopt the Draft Property and Facilities Asset Management Plan 2018-28, as the version to inform the LTP 2018-28.
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Option 1: Adopt Draft Property and Facilities Asset Management Plan 2018-28 |
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Advantages |
· Meet requirements of Local Government Act 2002 |
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Risks and Disadvantages |
· Nil |
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Option 2: Do not Adopt Draft Property and Facilities Asset Management Plan 2018-28 |
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Advantages |
· Nil |
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Risks and Disadvantages |
· Fail to meet requirements of Local Government Act 2002 |
5. Conclusion
5.1 The Property and Facilities Asset Management Plan 2018-28 has been prepared as a document that can inform the Long Term Plan 2018-28 and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002.
Jock Edmondson
Property, Parks and Facilities Asset Planner
Attachments
Attachment 1: Draft Property and Facilities AMP Executive Summary Version II 24 August 2017 (A1819948).pdf ⇩
Attachment 2: Draft 2018 - 28 Property and Facilities Asset Management Plan - 24 August 2017 (A1654726).pdf (Circulated separately) ⇨
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Important considerations for decision making |
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1. Fit with Purpose of Local Government Property and Facilities Asset Management Plan sets out the background to Council’s property and recreation facilities activities and will support Council in meeting its obligations under section 93 and Schedule 10 of the Local Government Act 2002. |
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2. Consistency with Community Outcomes and Council Policy Will support Council in developing the LTP. |
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3. Risk Not adopting the draft asset management plan will leave Council without a document to support the goal of developing and adopting the LTP. |
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4. Financial impact There are no direct funding implications from the recommendation. Indirect funding requirements will be set out in the proposed LTP and are subject to a consultation process with the community. |
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5. Degree of significance and level of engagement This matter is of high significance because the adoption of a Long Term Plan is a statutory requirement under the Local Government Act 2002. Therefore consultation with the community will occur in the form of publicly advertising the Draft LTP and calling for submissions. |
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6. Inclusion of Māori in the decision making process It is anticipated that Māori will be approached directly for comment prior to calling for public submissions. |
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7. Delegations The Community Services Committee has the power to make a recommendation to Council on this matter. |
Minutes of a meeting of the Community Investment Funding Panel
Held in the Chamber of Commerce, 63 Trafalgar Street, Nelson
On Wednesday 5 July 2017, commencing at 9.35am
Present: Group Manager Community Services, C Ward (Chairperson), G Thomas, R Saunders and S Hawthorne
In Attendance: Manager Community Partnerships (S Raggett), Community Contracts Adviser (M Ellis), Community Partnerships Adviser (S Stiles), Community Partnerships Adviser (M Walters), and Team Leader Administration Advisers (R Byrne)
Apology: K Steele
1. Apologies
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Resolved CIF/2017/001 That the Panel Receives and accepts an apology from K Steele. Thomas/Saunders Carried |
2. Confirmation of Order of Business
It was noted that Item 8 on the Agenda would be addressed prior to Item 7.
3. Interests
The Chair noted that in line with other decision making panels of Council there would be a central interests register for CIF members. There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of Minutes
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Resolved CIF/2017/002 That the panel Confirms the minutes of the meeting of the Community Investment Funding Panel held on 11 October 2016, as a true and correct record. Thomas/Hawthorne Carried |
6. Additional Information for the 2017/18 Community Investment Agreement Allocation Meeting
Document number R7973, agenda pages 15 - 16 refer.
Manager Community Partnerships, Shanine Raggett presented an overview of applications and noted the total fund for disbursement was $73,820. She advised that the Agenda included a staff assessment of each application and officers could provide the panel with further information as they moved through the applications. Mrs Raggett explained that assessments did not include a recommendation on whether to fund.
7. 2017/18 Community Investment Fund agreement applications funding allocation
Document number R7966, agenda pages 17 - 52 refer.
Adult Learning Support - request $10,936
The Panel noted that NCC was still funding $6,100 assistance for literacy and numeracy to adult learners from the 2014/15 funding round.
It was agreed that the application be declined on the basis that limited funds are available for the current financial year.
Alzheimer’s Society Nelson Inc – request $3,100
It was agreed to refer the application to Community Investment Fund Small Grants.
The panel noted that when reviewing Small Grant applications there should be a section for applications which had been referred from the Community Investment Funding Panel.
Annesbrook Community Trust – request $30,000
It was agreed that the application be declined on that basis that there was demand on the limited funds available and the high calibre of applications.
Royal New Zealand Blind Foundation – request $7,000
It was noted the application was to help blind people to access recreation opportunities and suggested that it may be within the remit of Sport Tasman.
It was agreed that the application be declined on that basis that there was demand on the limited funds available and high calibre of applications.
Cawthron SciTex Expo – request $2,000
It was agreed that the application be declined on the basis that the application did not align closely with the priorities and funding criteria.
Hearing Nelson – request $6,200
It was noted that some organisations should be paying for the service as part of their customer service training.
It was agreed to refer application to Community Investment Fund Small Grants.
IHC NZ Inc – request $5,600
It was noted that the application was for the unfunded portions of a support role giving opportunities to people with disabilities.
The panel agreed to provide a grant of $4,000.
Keep NZ Beautiful Society Incorporated – request $2,500
It was agreed that the application be declined on the basis that the application did not align closely with priorities and funding criteria.
Magenta Creative Space Charitable Trust - request $3,294
It was agreed that the application be declined on the basis that the application did not align closely with the community assistance policy and to refer the application to the Nelson City Creative Arts Funding Scheme which closes on 1 August.
Male Room Inc – request $8,000
The panel agreed to provide a grant of $8,000.
Nayland College – request $33,353.15
It was agreed that the application be declined on the basis that the application does not align closely with priorities and funding criteria.
Neighbourhood Support Nelson – request $10,000
The panel agreed to provide a grant of $7,000.
Nelson Bays Community Law Service Inc – request $3,000
It was agreed to Refer the application to Community Investment Fund Small Grants.
Nelson Community Christian Night Shelter Trust – request $3,000
The panel agreed to provide a grant of $3,000.
Nelson Community Foodbank Trust – request $6,350
The panel agreed to provide a grant of $6,350.
Nelson Environment Centre – request $10,000
The panel discussed the role of the Nelson Environment Centre in distribution of reclaimed food and noted that there could be an option to apply for funding under a waste management funding stream.
The panel agreed to provide a grant of $4,995.
Nelson Marlborough Helicopter Trust - request $20,000
It was agreed that the application be declined on the basis that the application did not align closely with priorities and funding criteria.
Nelson Multicultural Council - request $6,000
It was agreed that it was important to integrate refugees and migrants into the community.
The panel agreed to provide a grant of $6,000.
Nelson Santa Parade Trust – request $10,000
It was agreed that the application be declined on the basis that the application did not closely align with the Community Assistance Policy.
Nelson Tasman Youth Workers Collective – request $6,880
It was agreed that the application be declined on the basis that limited funds are available for the current financial year.
Nelson Theatrix – request $10,000
It was agreed that the application be declined on the basis that the application did not align closely with priorities and funding criteria.
Post Natal Depression Support Network Inc - request $5,500
The panel agreed to provide a grant of $5,500
Q-Youth – request $5,900
The panel agreed to provide a grant of $4,000.
Rutherford St Kindergarten – request $30,000
It was agreed that the application be declined on the basis that the application did not align closely with priorities and funding criteria.
St Barnabas Anglican Church – request $34,400
The Panel discussed the application, noting it had significant merit however there needed to be further thought and planning for the programmed events. The Panel supported the intention to try to create some community events in Stoke but would like to see Stoke businesses committed to supporting the initiative. It was noted that there may be a mechanism via Community Events Funding following review of the Events Strategy.
It was agreed that the application be declined on the basis that the application did not demonstrate the applicants ability to deliver the activity.
Stoke School – request $4,600
The panel agreed to provide a grant of $4,600.
SVS Living Safe – request $2,500
It was agreed to Refer the application to Community Investment Fund Small Grants.
The Parenting Place – request $4,902
It was noted that this was a national organisation that delivered locally.
It was agreed that the application be declined on the basis that there was high demand on the limited funds available and a high calibre of applications.
Victim Support - request $6,000
The panel agreed to provide a grant of $6,000.
Victory Community Centre – request $3,375
The panel agreed to provide a grant of $3,375.
Volunteer Nelson - $22,000
It was noted that NCC currently had previously funded the project, up to June 2017, that outcomes had been met and Volunteer Nelson were re-applying.
The panel agreed to provide a grant of $11,000 indicating a preference for funding senior volunteering and that officers should negotiate the outcomes based on this.
Zomi Innukan – request $2,500
The Panel suggested an application for gaming trust funding might be appropriate.
It was agreed to refer the application to Community Investment Fund Small Grants.
Attendance: Meeting adjourned from 11.35 until 11.46am.
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Resolved CIF/2017/003 That the Panel Approves funding for the Community Investment Fund agreement applications as agreed at this meeting and as listed on the tabled spreadsheet A1784532. Saunders/Hawthorne Carried |
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Motion |
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Resolved CIF/2017/004 That the Council/Committee/Subcommittee Approves <text>. Thomas/Saunders Carried |
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Attachments 1 A1784532 Community Investment Funding Panel decisions |
8. Community Investment Fund Priority-Setting Process Update
Community Partnerships Adviser Matt Walters gave a presentation to update the panel on the Priority Setting process.
9. Update from Manager Community Partnerships
Manager Community Partnerships, Shanine Raggett, updated the Panel on a request for a report to the Community Services Committee. She explained that the report was requested to consider the efficacy of the process and capability of the panel. Ms Raggett noted the review was normal process and asked for the Panel’s feedback on the process.
There being no further business the meeting ended at 12.36pm.
Confirmed as a correct record of proceedings:
Chairperson
Date
