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AGENDA

Ordinary meeting of the

 

Community Services Committee

 

Thursday 13 July 2017

Commencing at 9.00am

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

 

Membership: Her Worship the Mayor Rachel Reese, Councillor Gaile Noonan (Chairperson), Councillors Mel Courtney (Deputy Chairperson), Kate Fulton, Matt Lawrey, Brian McGurk, Paul Matheson and Mike Rutledge


Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Orders:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings (SO 2.12.2)

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee (SO 3.14.1)

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 


N-logotype-black-wideCommunity Services Committee

13 July 2017

 

 

Page No.

 

1.       Apologies

1.1       An apology has been received from Her Worship the Mayor Rachel Reese

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

4.1       Steve Cross - Nelson Residents Association

Steve Cross, of the Nelson Residents Association, will speak about the proposal to establish a Council Controlled Organisation for the Arts Festival.

5.       Confirmation of Minutes

5.1       1 June 2017                                                                             7 - 13

Document number M2643

Recommendation

That the Committee

Confirms the minutes of the meeting of the Community Services Committee, held on 1 June 2017, as a true and correct record.  

 

6.       Status Report - Community Services Committee - 13 July 2017                                           14 - 15

Document number R8023

Recommendation

That the Committee

Receives the Status Report Community Services Committee 13 July 2017 (R8023) and its attachment (A1157454).

  

7.       Chairperson's Report                                16 - 17

Document number R8040

Recommendation

That the Committee

Receives the Chairperson's Report (R8040).

        

Community Development

8.       Adoption of the Youth Strategy                18 - 74

Document number R8017

Recommendation

That the Committee

 

Receives the report Adoption of the Youth Strategy (R7924) and it’s attachments

(A1770987, A1786478 and A1580206); and

Amends the Youth Strategy, as appropriate, based on community feedback.

 

Recommendation to Council

That the Council

Adopts  the Youth Strategy (A1580206).

 

9.       Youth Council Update         

10.     Nelson Youth Council - 12 May 2017        75 - 82

Document number M2563

Recommendation

That the Committee

Receives the minutes of a meeting of the Nelson Youth Council, held on 12 May 2017.

 

 

Public Excluded Business

11.     Exclusion of the Public

Recommendation

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Services Committee Meeting - Public Excluded Minutes -  1 June 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person.

2

Status Report - Community Services Committee - Public Excluded - 13 July 2017

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

12.     Re-admittance of the public

Recommendation

That the Committee

Re-admits the public to the meeting.

 

 Note:

·             This meeting is followed by a Workshop and expected to continue beyond lunchtime. (delete as appropriate)

·             Lunch will be provided at 12.30pm. (delete as appropriate)

·             Youth Councillors Annie Tonks and one other Youth Councillor to be advised will be in attendance at this meeting. (delete as appropriate)

 

 

  


 

Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 1 June 2017, commencing at 9.00am

 

Present:               Her Worship the Mayor R Reese, Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge

In Attendance:     Councillors I Barker and S Walker, Group Manager Community Services (C Ward), Senior Strategic Adviser (N McDonald), Group Manager Infrastructure (A Louverdis), Manager Community Partnerships (S Raggett), Manager Communications (P Shattock), Administration Adviser (E-J Ruthven), and Youth Councillors (E Edwards and A Hunter).

Apologies:            Councillors K Fulton and M Lawrey for lateness.

 

 

1.       Apologies

Resolved CS/2017/021

That the Committee

Receives and accepts the apologies from Councillors Fulton and Lawrey for lateness.

McGurk/Courtney                                                                  Carried

2.       Confirmation of Order of Business

The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered.

2.1       Community Investment Funding Panel Membership

            Group Manager Community Services, Chris Ward, answered questions regarding the late item.

Resolved CS/2017/022

That the Committee

Considers the public excluded item regarding Community Investment Funding Panel Membership at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Rutledge/Courtney                                                                Carried

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1       6 April 2017

Document number M2486, agenda pages 8 - 14 refer.

Resolved CS/2017/023

That the Community Services Committee

Confirms the minutes of the meeting of the Community Services Committee, held on 6 April 2017, as a true and correct record.

McGurk/Rutledge                                                                  Carried

 

Attendance:  Councillor Lawrey joined the meeting at 9.05am.

6.       Status Report - Community Services Committee - 1 June 2017

Document number R7742, agenda pages 15 - 18 refer.

Attendance:  Her Worship the Mayor joined the meeting at 9.10am.

 

 

Resolved CS/2017/024

That the Committee

Receives the Status Report Community Services Committee 1 June 2017 (R7742) and its attachment (A1157454).

Rutledge/Courtney                                                                Carried

7.       Chairperson's Report

Document number R7786, agenda pages 19 - 21 refer.

The Chairperson presented her report.  She added that World Elder Abuse Day would take place on 15 June 2017.

Resolved CS/2017/025

That the Committee

Receives the report Chairperson's Report (R7786).

McGurk/Courtney                                                                  Carried

Arts, Festivals and Events

8.       Nelson Arts Festival Transition Group Recommendations

Document number R7027, agenda pages 21 - 50 refer.

Attendance:  Councillor Fulton joined the meeting at 9.13am.

Manager Community Partnerships, Shanine Raggett, presented the report and answered questions along with Group Manager Community Services, Chris Ward.

Resolved CS/2017/026

That the Committee

Receives the report Nelson Arts Festival Transition Group Recommendations (R7027) and its attachments (A1542866, A1700021 and A1709008); and

Notes the recommendation of the Nelson Arts Festival Transition Group to establish a new Council Controlled Organisation to deliver the Nelson Arts Festival, and directs the Chief Executive to:

-     Seek feedback from the community on the establishment of a Council Controlled Organisation to deliver the Nelson Arts Festival.

McGurk/Lawrey                                                                    Carried

Recreation and Leisure

9.       Capital Expenditure Programme 2016-17 - Requests for Change

Document number R7571, agenda pages 51 - 54 refer.

Manager Capital Projects, Shane Davies, presented the report and answered questions.

Resolved CS/2017/027

That the Committee

Receives the report Capital Expenditure Programme 2016-17 - Requests for Change (R7571).

Rutledge/Lawrey                                                                  Carried

Recommendation to Council CS/2017/028

That the Council

Approves, with respect to project 2226 Elma Turner Library improvements, that budget phasing for 2016-17, 2017-18, and 2018-19 is adjusted to $30,000, $175,000, and $308,000 respectively; and

Approves, with respect to project 1175 Stoke Sports and Community Facility, that $2,418,489 from 2016-17 budget is transferred to 2017-18.

Rutledge/McGurk                                                                  Carried

Community Development

10.     Youth Strategy

Document number R7301, agenda pages 55 - 79 refer.

Policy Adviser, Gabrielle Thorpe, presented the report, along with Senior Strategic Adviser, Nicky McDonald and Manager Community Partnerships, Shanine Raggett.

Along with Group Manager Community Services, Chris Ward, Ms Thorpe, Ms McDonald and Ms Raggett answered questions regarding the content of the draft Youth Strategy and the community engagement process to be followed.

 

Resolved CS/2017/029

That the Committee

Receives the report Youth Strategy  (R7301) and its attachments (A1755970 and A1762721); and

Approves the draft Youth Strategy (A1762721) and proposed process for community engagement as outlined in R7301.

McGurk/Fulton                                                                      Carried

11.     Youth Council Update

Youth councillors Emma Edwards and Alex Hunter provided an update on recent Youth Council activities, including an outline of Youth Council’s Youth Week activities.

12.     Nelson Youth Council - 17 March 2017

Document number A1679232, agenda pages 80 - 84 refer.

Resolved CS/2017/030

That the Committee

Receives the minutes of a meeting of the Nelson Youth Council, held on 17 March 2017.

Lawrey/McGurk                                                                    Carried

13.     Nelson Youth Council - 12 April 2017

Document number A1679232, agenda pages 85 - 90 refer.

Resolved CS/2017/031

That the Committee

Receives the minutes of a meeting of the Nelson Youth Council, held on 12 April 2017.

Courtney/McGurk                                                                  Carried


Attendance:  The meeting adjourned for morning tea from 10.22am to 10.46am.

        

 

 

 

14.     Exclusion of the Public

Resolved CS/2017/032

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

McGurk/Rutledge                                                                  Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community and Commercial Leases - Omnibus Report

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Community Investment Funding Panel Membership

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 10.46am and resumed in public session at 11.39am. 

15.     Re-admittance of the Public

Resolved CS/2017/033

That the Committee

Re-admits the public to the meeting.

 

Lawrey/Rutledge                                                                  Carried

 

 

There being no further business the meeting ended at 11.39am.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date

                  

 


 

Community Services Committee

13 July 2017

 

 

REPORT R8023

Status Report - Community Services Committee- 13 July 2017

     

 

1.       Purpose of Report

1.1       To provide an update on the status of actions requested and pending.

 

 

2.       Recommendation

That the Committee

Receives the Status Report Community Services Committee 13 July 2017 (R8023) and its attachment (A1157454).

 

 

 

Attachments

Attachment 1:    A1157454 Status Report - Community Services Committee - Public 

 

  


 


 

Community Services Committee

13 July 2017

 

 

REPORT R8040

Chairperson's Report

     

 

1.       Purpose of Report

1.1       To provide an update for Committee members.

 

2.       Recommendation

That the Committee

Receives the Chairperson's Report (R8040).

 

 

 

3.       Chairperson’s Report

3.1       Youth Week was held during June and I attended two events. The first being the musical event at Nayland College which was supported by Council and held in place of Stage Challenge, this was a very good forum for students to perform and was well supported.  The Young and Inspired was held at the Suter Theatre where a number of young people spoke candidly about their challenges in life.  We have some inspiring young people in our city.

3.2       The new Target shooting facility was opened at Saxton Field and those of us who attended were invited to “have a go”.

3.3       The new Youth Strategy is on the agenda today and there have been many hours spent building this new document. 

3.4       Founders Book Fair was a huge success again and raised a whopping $138,000.  A big thanks to all the volunteers.

3.5         Finally, we have signed a contract with Nelson Tasman Housing Trust to deliver services across our Community Housing.  All our tenants have been advised and were visited by myself and Councillors Courtney and McGurk along with staff members and representatives of the Nelson Tasman Housing Trust who will deliver their services from late October early November.

 

Gaile Noonan

Chairperson - Community Services Committee

Attachments

Nil


 

Community Services Committee

13 July 2017

 

 

REPORT R8017

Adoption of the Youth Strategy

     

 

1.       Purpose of Report

1.1       To approve the draft Youth Strategy for adoption.

 

 

2.       Recommendation

That the Committee

 

Receives the report Adoption of the Youth Strategy (R7924) and it’s attachments

(A1770987, A1786478 and A1580206); and

Amends the Youth Strategy, as appropriate, based on community feedback;

Recommendation to Council

That the Council

Adopts  the Youth Strategy (A1580206).

 

 

 

3.       Background

3.1       The purpose of the Youth Strategy is to guide future support for youth development and activities by setting out youth needs, Council’s role and priorities in meeting these. Once adopted the Youth Strategy will replace the current Youth Policy located within the Council’s Social Wellbeing Policy.

3.2       In the 2016/17 Annual Plan Council resolved;

“Council supports a range of services for youth but believes there is more work to be done to explore the priorities in this area of work. Council is interested in facilitating a conversation with youth and providers of youth services in 2016/17, on the key needs of our young people and how council can best contribute to meeting these. This work will guide Council budgets and activities, and the activities of our partners in future years.”

3.3       On 16 June 2016 Council made a commitment to develop a Youth Strategy stating (CL/2016/183):

“Council engages with key stakeholders in the youth sector to develop a youth strategy to guide future support for youth development and activities.”

3.4       The Committee approved the draft Youth Strategy for community engagement at the meeting on the 1 June 2017(CS/2017/029):

 

“Approves the draft Youth Strategy (A1762721) and proposed process for community engagement as outlined in R7301.”

3.5       Once approved the Youth Strategy will be supported by an action plan with activities delivered primarily through the Community Partnerships team. The Community Partnerships team will be engaging with key stakeholders on the development of the action plan and will be presenting a draft Youth Action Plan to the Committee on 31 August 2017.

3.6       To inform the Strategy’s development officers have sought information from the following sources:

- stakeholder feedback including a  range of youth and youth stakeholder groups such as schools, community groups, government agencies, sports groups and local iwi

- relevant youth literature

- research on ‘Employer Perspectives on Youth Employment in the Nelson District’

- reference group feedback on content, process, concepts and ideas

- other councils’ youth activity

- central government’s approach towards funding and support

- local statistics

4.       Discussion

4.1       At the Committee meeting in June there was a request for more information to be provided on the Treasury report “Using Integrated Data to Identify Youth Who are at Risk of Poor Outcomes as Adults’, released by the Government in 2015.

4.2       The Government commissioned this report to provide more detailed information on those aged 15 to 24 years at greatest risk of poor long-term outcomes. The Government believed this information would better position it to provide targeted social investment for those most in need.

4.3       The study used data from a number of government agencies to identify at risk groupings across education (NCEA levels), health (mental health and addictions), justice (custodial or community sentence) and social development (receipt of benefit).

4.4       The authors of the study acknowledge that results are unlikely to be completely accurate, will require further testing over time and should be viewed as providing broad estimates of scale. They also note that a large number of young people have poor outcomes even though they do not fall into one of the defined “at risk” groupings.

4.5       Report data from the Nelson district indicated that the 15 to 19 age group had a lower risk than the New Zealand average. For the 20 to 24 year olds there was a clear correlation between regions that had a net migration loss in this age group and a higher percentage considered at risk. University towns such as Wellington, Auckland, Otago and Canterbury had the best outcomes in the country.  However this trend did not hold true for all regions, for example Tasman had results close to the national average. While Nelson’s results are in line with the overall trend, it is also true that only Gisborne/ East Coast and Northland had poorer outcomes than Nelson for this age group.

Feedback on the draft Youth Strategy

4.6       The community has been given the opportunity to provide feedback on the draft Strategy via the Council website, media release, Our Nelson, community meetings, Customer Service Centre and Nelson Public libraries. Over 120 letters were also sent to youth stakeholders and those who had previously provided feedback, inviting them to comment on the draft.

4.7       Feedback has been received from a range of stakeholders including young people, community groups and government organisations. In total 27 responses were received. All responses have been recorded in Attachment 2: Community Feedback.

4.8       Feedback has been supportive of Council’s development of a Youth Strategy and of the draft objectives. In general, feedback has focused on the specific activities the community would like to see happening. All feedback has been passed onto the Community Partnerships team to inform the Youth Action Plan.

4.9       Feedback themes include the importance of a youth friendly transport system, youth activities and skate parks including a focus on Stoke, and a desire for Council to continue to work with other partners and groups in support of positive outcomes for young people.

4.10     A word version of the draft Youth Strategy with proposed amendments can be found in Attachment 1: Draft Youth Strategy. The proposed amendments include a number of text refinements in response to community feedback. More detailed information summarising the proposed amendments can be found in Attachment 3: Draft Youth Strategy – Proposed responses to community feedback.

5.       Options

5.1       The Committee could;

approve the amended draft Youth Strategy for adoption by Council

            -   make further amendments to the draft Youth Strategy

          -   choose not to approve the Youth Strategy

6.       Conclusion

6.1       Officers recommend that the Committee approve the amended draft Youth Strategy to be adopted by Council.

 

 

Gabrielle Thorpe

Policy Adviser

Attachments

Attachment 1:    A1580206 - Draft Youth Strategy

Attachment 2:    A1770987 - Community feedback

Attachment 3:    A1786478 - Draft Youth Strategy -Proposed responses to community feedback

 

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

Council has decided to develop a Youth Strategy to be better positioned to target the funds it has to achieve Council’s desired outcomes in a cost effective manner. 

2.   Consistency with Community Outcomes and Council Policy

The recommendations in this report support the following Community Outcomes;

·    Our urban and rural environments are people-friendly, well planned, and sustainably managed

·    Our infrastructure is efficient, cost effective and meets current and future needs

·    Our communities are healthy, safe, inclusive and resilient

·    Our communities have access to a range of social, educational and recreational facilities and activities

·    Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement

                                              

And the following Nelson 2060 objectives;

·    We support and encourage leaders across our community.

·    We are all able to be involved in decisions.

·    Everyone in our community has their essential needs met

3.   Risk

Risk has been reduced through the opportunity for the community to provide feedback on the draft Youth Strategy. All feedback has been attached for Council to consider.  The main risk is that community expectations of outcomes from the Youth Strategy will not be met. This can be mitigated by clear messaging around Council’s role and a robust Action Plan. 

4.   Financial impact

There are no financial impacts from the recommendations contained within this report as this report seeks adoption of a Strategy and does not discuss investment under implementation of the Strategy.

 

5.   Degree of significance and level of engagement

This matter is of medium significance because once approved the Youth Strategy will guide Council’s future targeted support of youth activities. 

6.   Inclusion of Māori in the decision making process

Maori have been given the opportunity to provide feedback during the community feedback process. Feedback was received following discussions with Whakatu Marae and from Whanake Youth.

7.   Delegations

The Community Services Committee has responsibility for considering Community Development, including youth issues, and social well-being. The Community Services Committee has the power to make a recommendation to Council on the development of policies and strategies within this area.

 

 


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Minutes of a meeting of the Nelson Youth Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Friday 12 May 2017, commencing at 1.00pm

 

Present:               E Edwards, J Stallard, B Rumsey, L Wilkes, A James, F Sawyer, C Fearnley-Fitzgerald, L Ly, L Amos, A Hunter, C Rollo and E Rais

In Attendance:     Cr Dahlberg, Community Partnerships Advisor (S Stiles) and Administration Assistant (S Parry)

Apology/ies :        A Tonks, J Ripley, S Cronin, C Hagan, J Morgan, R Panting, S Corkery, L Bloomfield

 

 

1.       Apologies

 

The apologies were noted.

2.       Confirmation of Minutes

2.1       12 April 2017

Document number M2483, agenda pages 4 - 0 refer.

Resolved YC/2017/012

That the Nelson Youth Council

Confirms the minutes of the meeting of the Nelson Youth Council, held on 12 April 2017, as a true and correct record.

James/Edwards                                                                  Carried

  

3.       Dr Rob Beaglehole

Dr Rob Beaglehole provided information about his work and in doing so he said he wanted to raise awareness amongst student leaders on the impact of sugary drinks on teeth health.

He informed the meeting that tooth decay is the most common disease in New Zealand and the world, and that sugary drinks is the number one cause of tooth decay. He outlined a number of cases he had been involved in and the effect and cost both to individuals and the taxpayer in treating tooth decay.

Rob talked about the work the DHB has done in removing sugary drinks from hospitals and that some schools are now adopting a water-only policy. He referenced the work done in an Auckland school who have had a water-only policy in place for 5 years – the rate of tooth decay has plummeted and children have also lost weight. He also mentioned the work a Hamilton school had done with 7 dairies in their local area, 6 of which had agreed not to sell sugary drinks to school children in uniform.

Aaron Barlow talked about the work he has been doing with Nelson school principals over the last few months – most are on-board in their intent on removing sugary drinks from school premises. There was discussion around whether schools could stop pupils bringing sugary drinks onto school premises, which might prove difficult. Aaron said that more education on the effects of sugary drinks was needed.

There was discussion about industry perceptions and sponsorship. Rob said that it can be difficult to make healthy choices in an unhealthy environment. Schools need to have good quality water fountains and further education is required. The meeting asked questions about wider healthy eating in schools. Rob mentioned that the hospital will move towards no junk food; they started with sugary drinks and will move into food, fats etc.

Rob informed the group that the World Health Organisation advocates for a tax on sugary drinks, which would be a good way to raise money to pay for health funding. However, the New Zealand government is ideologically opposed to a sugar tax.

Rob asked that Youth Councillors start to raise awareness of this issue in their schools and to encourage schools, clubs etc. to adopt a water-only policy. Campbell Rollo suggested that Tony Gray at NMIT would be a good contact there to discuss this issue with.

4.       Tasman Youth Council

Apologies were received from the Tasman Youth Council.

5.       Conflict of Interest

Fynn Sawyer led a discussion about whether Youth Council should establish a register for any conflicts of interest. Cr Dahlberg provided information on what Nelson City Council does to register conflicts of interest: potential conflicts of interest are registered at the start of the triennium and councillors have to raise potential conflicts if and when an agenda item is for discussion. Cr Dahlberg said that the Councils conflict of interest register was useful, but asked how detailed did the Youth Council’s register need to be – he suggested that there should be 2 areas where information was required: where a gain is likely (e.g. a gift) and where there is knowledge of topic (e.g. through parents involvement).

Resolved YC/2017/013

That the Youth Council

Sets up a conflict of interest register.

Sawyer/Rumsey                                                               Carried

Steve Stiles to draft a register for Youth Councillors to review and agree.

6.       Draft City Amenity Bylaw and Possible Youth Council Submission

Fynn Sawyer led a discussion about the draft City Amenity Bylaw, which is currently out for public consultation. The closing date for submissions was confirmed as 29 May 2017 at 4pm. There was discussion on whether a survey should take place to gather views, which would need to be done quickly in order to meet the deadline date.

All Youth Councillors present agreed that Youth Council should make a submission on this draft bylaw.

There was further discussion around the survey and how to the subject is both complicated and sensitive. It was suggested that a focus group could be formed, which would look at the issue of permits for protesting, but this would need time and commitment from people. All present except for Ben, Linda and Alana said they would like to be involved and Luke asked that youth councillors email him to express interest.

 

7.       Update of submission for the annual plan

Luke Wilkes thanked everyone for the support he had been given during this work and Ben Rumsey congratulated Luke on his presentation.

Steve reported that council staff have expressed how well Luke presented the submission. Cr Dahlberg added that it was a well thought out presentation. Fynn passed on congratulations from Jo Martin; Campbell added that the Youth Council presentation was very clear and conveyed the views of 400+ people surveyed.

8.       Trustpower Community Awards

Emily Rais thanked the sub group for its work and contributions. The Awards are currently going through the judging process. Emma added her thanks to the first time youth councillors who had been involved in this work, they had done a very good job.

9.       Rockquest Award

Alana James updated Youth Council - the heats were taking place the next day (Saturday, 13 May), starting at 12pm, in Annesbrook Church. Those attending should be there 30 minutes before. She reminded everyone to wear their Youth Council tops and to look presentable.

Various people were dropping out at the last minute, despite knowing the event date for some time. Ben suggested that those people dropping out now should find their own replacements. Steve and Linda would get the banner to take / put up at the event.

Alana ran through what was expected at the event: talking to the bands beforehand to explain the awards; talking on stage, promotion of the Youth Council and listen to the show. There would be a debrief after the show, which would include a review and redefining (if needed) of the judging criteria.

Alana reminded the meeting that the finals will take place on Friday 19 May at the Theatre Royal. She was uncertain of the start time but that it would be after 6pm. The Youth Council banner would be put up, dinner at Stefano’s is to be organised. Fynn to do photography/video and Emma will upload to Facebook. Alana will email everyone with the details.

 

10.     Council Meetings

10.1   Full Council and Planning and Regulatory – 13 April 2017

Linda Ly provided a report from the meeting. The merger of the Nelson City Council and Tasman District Council landfills was agreed without much discussion.

There were lots of other items agreed. Freedom camping was discussed and the “what’s broken” app was mentioned – this is a way of reporting problems to Council.

10.2   Governance Committee meeting – 20 April 2017

Not available.

10.3 Full Council meeting – 04 May 2017

Jenna Stallard provided a report from the meeting.  Steve Cross in public forum queried why council workshops are public excluded, he was concerned about this. The meeting also discussed a Code of Conduct and the Mayors report. There was information on freedom camping and the review of places where this might be allowed to take place. Nelson has a small population has lots of infrastructure and receives lots of tourists – the land based rating system may not generate enough to cover infrastructure costs and Nelson may have to look to the Government for support?

11.     Council Meet and Greet

Emma Edwards led a discussion about the value and format of this event that took place on 04 May 2017. Several youth councillors said that it was useful to talk to councillors and get to know them, but they were in cramped conditions and couldn’t always follow conversations. Would it be useful to use Ruma Marama as well? Cr Dahlberg said that meeting in this way offers a fantastic chance to work in a small room and to be able to get points over quickly. It was suggested that a separate meeting with councillors would be useful for a more open dialogue – Luke to add to the agenda for the next meeting.

12.     Spirited Conversations

Emma Edwards reported back to Youth Council about this event that took place on 26 April 2017. This is a community group for people of all ages and they invite speakers in to hear about what they do. On the night that Emma and Ben attended, most of the audience was over 65. Emma and Ben talked about the work of the youth councillors and the projects they are involved in. 

Ben said that the audience found it interesting that Nelson has Youth Council and that youth have ideas and want to be involved in this way.

Steve said that Ben and Emma were good ambassadors and set the scene very well, they were also able to field questions well.

Emma was asked whether Youth Council should do more of this type of good community engagement, her response was yes, we should.

13.     Youth Week

Ben Rumsey suggested that there would not be time to run a major event for Youth Week, but perhaps a digital campaign could be organised? Maybe we could have something similar to the “Youth Council Declaration”? Have photographers in schools – tell councillors what’s happening etc., with 1 post per day to Facebook.

There was some discussion about what this would mean. It was suggested that this could start now, so there wouldn’t be a rush later. Youth Councillors should think about what the meaningful issues are, such as mental health, support for LGBT community, rather than focussing on trivial items. After some further discussion, the consensus was 1 post per day, but ensure the workload is spread and be aware of how Facebook is used. Try not to use phones to take photos if possible and send by email rather than via Facebook.

 

14.     Request for Support

Cancelled.

Further Business

14.1     Fynn Sawyer asked about volunteering groups at each school and who to contact.

14.2     Fynn also asked that the environment sub-group meet in the foyer area prior to their next meeting and for members to bring their top 3 ideas of what they want to do in the next year.

14.3     Campbell Rollo reported that there had been no further meeting with Lesley and Scott since the last meeting. There are 4 people working with her, so unlikely that any more would be required.

14.4     Campbell also mentioned Facebook posts – people want to see the Youth Council in action. And he reminded youth councillors to keep in mind they jobs going on and the priorities involved.

14.5     Jenna Stallard reported that there was no space in the Nelson library to study; she was aware that developments were to take place, could we get a council officer to talk at the next meeting about library developments? Steve Stiles to organise / add to agenda.

14.6     Alana James updated the meeting about the Stage Challenge – now called “Breakout”, which will take place on 27 May 2017. It is not a competition, it’s a performance by schools. There would be an entry fee of $10 and it would be good to have some Youth Councillors in attendance.

14.7     Campbell Rollo voiced concerns about the number of Youth Council members who were sending apologies for the meetings and the lack of attendance.

Steve Stiles said that the rules of the Constitution were clear:

Anyone missing 2 meetings in a row without apologies would result in being removed from Youth Council

Anyone missing 3 meetings in a row with apologies would result in being referred to Youth Council for discussion

14.8     Jenna raised some questions about civics education in schools as she sees some potential in this. After further discussion, it was suggested that the General Election sub-group could look at this subject.

14.9     Steve Stiles reported that he had not heard much feedback from Constitution Aotearoa and suggested that this could be an agenda item for the next meeting – agreed.

14.10   Last minute apologies had been received from Tasman Youth Council and there was some discussion about inviting them to the next meeting. Alex Hunter informed the meeting that she is now a member of the Tasman Youth Council and asked whether she would be able to share information from both meetings and offered to talk to them about coming back to a later meeting. She added that Tasman Youth Council were having a ‘camp’ in June to discuss their constitution, goals and purpose and it might be more appropriate to ask them back again after that meeting.

14.11   Steve Stiles reported that Cr Noonan spoke about mental illness in her own family and asked whether Cr Noonan should be invited to a Youth Council meeting to share her experiences. There was some discussion about whether Youth Council should comment on the National Suicide Policy, although this would involve a massive time commitment, especially with the submission pending on the Draft City Amenity Bylaw and other projects.

It was commented on that youth struggle to find help in the health services, so it might be worthwhile submitting on this. It was thought that mental health is a priority but both submissions could be worked on, especially if a survey is not required for the Draft City Amenity Bylaw submission.

Steve Stiles noted that there seemed to be a clear steer on the group wanting to submit on both the Draft City Amenity Bylaw and the National Suicide Policy, but that there was no clear steer on the survey for the Draft City Amenity Bylaw submission. Steve asked those present whether they were interest in the Suicide submission – all those present indicated they were.

14.12   Emma wished safe travels to those attending the Active8 meeting.

 

There being no further business the meeting ended at 2.55pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date