AGENDA
Ordinary meeting of the
Works and Infrastructure Committee
Thursday 29 June 2017
Commencing at 9.00am
Council Chamber
Civic House
110 Trafalgar Street, Nelson
Membership: Councillor Stuart Walker (Chairperson), Her
Worship the Mayor Rachel Reese, Councillors Luke Acland, Bill Dahlberg, Matt
Lawrey, Gaile Noonan, Paul Matheson (Deputy Chairperson) and Tim Skinner
Guidelines for councillors attending the meeting, who are
not members of the Committee, as set out in Standing Orders:
·
All councillors, whether or not they are members of the
Committee, may attend Committee meetings (SO 2.12.2)
·
At the discretion of the Chair, councillors who are not Committee
members may speak, or ask questions about a matter.
·
Only Committee members may vote on any matter before the
Committee (SO 3.14.1)
It is good practice for both Committee members and
non-Committee members to declare any interests in items on the agenda.
They should withdraw from the room for discussion and voting on any of these
items.
Works and Infrastructure
Committee
29
June 2017
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 18
May 2017 7 - 13
Document number M2586
Recommendation
That the
Committee
Confirms
the minutes of the meeting of the Committee, held on 18 May 2017, as a true and
correct record.
6. Status
Report - Works and Infrastructure Committee- 29 June 2017 14 - 16
Document number R7951
Recommendation
That the Committee
Receives the Status Report Works
and Infrastructure Committee 29 June 2017 (R7951) and its attachment (A1150321).
7. Notice
of Motion - Tahunanui Cycleway Network 17 - 73
Document number R7939
Recommendation
That the Committee
Receives the report Notice of
Motion - Tahunanui Cycleway Network (R7939), and its attachments (A1778073 and
A1778081); and
Approves
progression through to detailed design and construction of Option 2 –
Various Facility Types, summarised in previous report R6843 and its attached
business case (A1717577).
Recommendation to Council
That the Council
Approves
a transfer of $220,786 from the 2016/17 financial year to the 2017/18 financial
year; and
Approves
an additional funding of $435,000 ($290,000 NZTA/ UCF contribution) be included
in the 2017/18 financial year.
Public Excluded Business
8. Exclusion
of the Public
Recommendation
That the Committee
Excludes
the public from the following parts of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to each matter
|
Particular interests protected (where applicable)
|
|
1
|
Works and
Infrastructure Committee Meeting - Public Excluded Minutes - 18 May
2017
|
Section
48(1)(a)
The public conduct
of this matter would be likely to result in disclosure of information for
which good reason exists under section 7.
|
The
withholding of the information is necessary:
· Section
7(2)(i)
To enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
· Section
7(2)(b)(ii)
To protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information.
|
|
2
|
Status
Report - Works and Services Committee- Public Excluded - 29 June 2017
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
9. Re-admittance
of the public
Recommendation
That the Committee
Re-admits
the public to the meeting.
Note:
·
This meeting is followed by a Workshop which is expected to
continue to lunchtime. (delete
as appropriate)
·
Standing Orders training will commence at 1.00pm
·
Lunch will be provided at 12.30pm. (delete as appropriate)
·
Youth Councillors Annie Tonks and Emily Rais will be in
attendance at this meeting. (delete as appropriate)
Minutes of a meeting of
the Works and Infrastructure Committee
Held in the Council
Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 18 May 2017,
commencing at 9.00am
Present: Councillor
P Matheson (Chairperson), Councillors L Acland, B Dahlberg, M Lawrey, G Noonan
and S Walker (Deputy Chairperson)
In Attendance: Councillors
I Barker and B McGurk, Chief Executive (C Hadley), Manager Roading and
Utilities (P Anderson), Manager Capital Projects (S Davies), Manager
Communications (P Shattock), Administration Adviser (S Burgess) and Nelson
Youth Councillors (L Ly and F Sawyer)
Apologies: Her
Worship the Mayor and Councillor Tim Skinner
1. Apologies
|
Resolved WI/2017/021
That the Committee
Receives and
accepts the apologies from Her Worship the Mayor and Councillor Skinner.
Matheson/Walker Carried
|
2. Confirmation of Order of Business
The Chairperson advised that
item 8 on the agenda, Maitai to Rocks Road Cycle Path – Approval of
Route, would be taken after item 6, the Status Report.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 John
Gilbertson and Chris Allison
Mr Gilbertson spoke on behalf of
the Tahunanui Business Association regarding the Tahunanui Cycle Network report
on the agenda. He suggested that the Committee defer consideration of the
project at this stage and instead spend more time developing options and
working with the community to determine an ideal route. Mr Gilbertson said the
proposed route did not meet the needs of the Tahunanui community, and he
supported the original route proposed by Opus.
Mr Allison spoke about cycle
tourism, and also raised concerns that the proposed cycle route was not the
best option for the Tahunanui community.
Mr Gilbertson and Mr Allison
responded to questions from councillors.
5. Confirmation of Minutes
5.1 30
March 2017
Document number M2465, agenda
pages 8 - 12 refer.
|
Resolved WI/2017/022
That the Committee
Confirms the
minutes of the meeting of the Works and Infrastructure Committee, held on 30
March 2017, as a true and correct record.
Matheson/Walker Carried
|
6. Status Report - Works and
Infrastructure Committee - 18 May 2017
Document number R7687, agenda
pages 13 - 14 refer.
|
Resolved WI/2017/023
That the Committee
Receives the Status Report Works
and Infrastructure Committee 18 May 2017 (R7687) and its attachment (A1150321).
Walker/Dahlberg Carried
|
7. Maitai To Rocks Road Cycle Path -
Approval of Route
Document number R6844, agenda
pages 69 - 101 refer.
Team Leader Engineer, David
Light, and Senior Asset Engineer – Transport and Roading, Paul
D’Evereux, presented the report and gave a PowerPoint presentation
(A1761825).
Mr Light, Mr D’Evereux and
Manager Capital Projects, Shane Davies, responded to questions.
|
Resolved WI/2017/024
That
the Committee
Receives
the report Maitai To Rocks Road Cycle Path - Approval of Route (R6844), and
its attachments (A1713781, A1724341, A1721138, A1721185); and
Approves
progression through to detailed design and construction of Option 2 as
detailed in report R6844 – a Seaward Shared Path and Improved On-Road
Commuter Cycle Lanes; and
Supports
the project be funded entirely by Central Government’s Urban Cycleway
Fund, subject to NZTA agreement; and
Notes
that NZTA will be seeking internal approval to lead the project delivery of
the approved option 2, noting the requirement for Nelson City Council
officers to still be involved.
Lawrey/Acland Carried
|
|
Recommendation to Council
WI/2017/025
That the Council
Approves removal of the $1,579,785 funding and $1,053,190 income
line for this project from the 2017/18 Annual Plan, subject to NZTA internal
approval for funding and leading project delivery.
Matheson/Dahlberg Carried
|
|
Attachments
1 A1761825 - Maitai
to Rocks Road Cycle Path Presentation
|
8. Tahunanui Cycle Network
Document number R6843, agenda
pages 15 - 68 refer.
Team Leader Engineer, David
Light, and Senior Asset Engineer – Transport and Roading, Paul
D’Evereux, presented the report and gave a PowerPoint presentation
(A1761824).
Mr Light, Mr D’Evereux and
Manager Capital Projects, Shane Davies, responded to questions.
Councillor Acland, seconded by
Councillor Matheson, moved the recommendation in the officer report.
Councillor Noonan, seconded by
Councillor Dahlberg, moved a procedural motion:
That the Committee
Leaves
the Tahunanui Cycle Network report to lie on the table until the next meeting
of the Works and Infrastructure Committee.
Mr Davies, and Chief Executive,
Clare Hadley, explained the impacts on Council’s work programme if the
decision was delayed a further six weeks.
Upon clarification that the
procedural motion could not be discussed as per Standing Order 3.12.3,
Councillor Dahlberg withdrew as seconder and the procedural motion lapsed.
The meeting returned to the
motion on the table.
Councillors spoke for and against
the motion, with mixed views expressed regarding community feedback, route
desirability, use of the Urban Cycling Fund, and the future of the cycling
network in Tahunanui.
The motion was put, and on a show
of hands, the motion was lost.
|
Attachments
1 A1761824 -
Tahunanui Cycle Network Presentation
|
9. Capital Expenditure Programme
2016-17 Quarter 3 Progress Report
Document number R6963, agenda
pages 102 - 108 refer.
Manager Capital Projects, Shane
Davies, presented the report.
|
Resolved WI/2017/027
That the Committee
Receives the report Capital
Expenditure Programme 2016-17 Quarter 3 Progress Report (R6963).
Walker/Dahlberg Carried
|
|
|
|
Recommendation to Council
WI/2017/028
That the Council
Approves,
with respect to project 1098 Walkway Lighting programme, that the project be
removed from the 2016-17 work programme, noting that $46,175 will not be
spent in the current financial year; and
Approves,
with respect to project 1187 Neale Park sewer pump station upgrade, that
$1,000,000 of 2016-17 budget be transferred to 2017-18 budget to align with
the scheduled construction programme; and
Approves,
with respect to project 1100 York Stream Channel upgrade, that $865,055 of
2016-17 budget be transferred to 2017-18 and that $305,195 additional
budget be allocated to 2017-18 ; and
Approves,
with respect to completed projects, that $799,117 from 2016-17
budgets is released as savings; and
Approves,
with respect to projects continuing into 2017-18, that $3,045,121 of 2016-17
budget be transferred to the respective project budgets for 2017-18; and
Approves,
with respect to completed stormwater projects, that $419,805 of 2016-17
budget savings be transferred to project 1100 York Stream Culvert
upgrade 2017-18 budget.
Walker/Dahlberg Carried
|
10. Exclusion of the Public
|
Resolved WI/2017/029
That
the Committee
Excludes
the public from the following parts of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
Noonan/Acland Carried
|
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to
each matter
|
Particular interests protected (where applicable)
|
|
1
|
Works and Infrastructure
Committee Meeting - Public Excluded Minutes - 30 March 2017
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7.
|
The withholding of the information
is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
|
|
2
|
Status Report -Public
Excluded - Works and Infrastructure Committee - 18 May 2017
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
3
|
Nelson City Roading
Maintenance Contract 2017-2020 EC3855 - Tender Approval
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(b)(ii)
To protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information
|
|
4
|
Low Street road stopping
- further update on process
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the
information is necessary:
· Section 7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
Attendance: Councillors Noonan and Dahlberg left the meeting
at 10.30am.
The meeting went into public
excluded session at 10.30am and resumed in public session at 10.48am, during
which time Councillors Noonan and Dahlberg returned to the meeting.
11. Re-admittance of the Public
|
Resolved WI/2017/030
That
the Committee
Re-admits
the public to the meeting.
Matheson/Acland Carried
|
There being no further business the
meeting ended at 10.48am.
Confirmed as a correct record of proceedings:
Chairperson
Date
|
|
Works and Infrastructure Committee
29 June 2017
|
REPORT R7939
Notice
of Motion - Tahunanui Cycleway Network
1. Purpose
of Report
1.1 To
consider the notice of motion from Councillor Walker.
2. Recommendation
|
That the Committee
Receives the report Notice of
Motion - Tahunanui Cycleway Network (R7939), and its attachments (A1778073
and A1778081); and
Approves, progression through to detailed design and construction of Option 2
– Various Facility Types, summarised in previous report R6843 and its
attached business case (A1717577).
|
Recommendation
to Council
|
That
the Council
Approves, a transfer of $220,786 from the 2016/17 financial year to the 2017/18
financial year; and
Approves, an additional funding of $435,000 ($290,000 NZTA/ UCF contribution)
be included in the 2017/18 financial year.
|
3. Background
3.1 The
procedure for a Notice of Motion is dealt with in Council’s Standing
Orders. The relevant portions of the Standing Orders relating to this Notice of
Motion are set out below:
Standing Order 3.10.1 Notices of Motion to be in
writing
Notices of motion must be in
writing signed by the mover, stating the meeting at which it is proposed that
the notice of motion be considered, and must be delivered to the Chief
Executive at least 5 clear working days before such meeting.
3.2 A
copy of the Notice of Motion received by the Chief Executive from Councillor
Walker is attached as Attachment 1.
3.3 As
Councillor Walker’s Notice of Motion refers to a previous report to the
Committee, a copy of this report and its attachments is included as Attachment
2.
Penny
Langley
Manager
Administration
Attachments
Attachment 1: A1778073 -
Notice of Motion regarding Tahunanui Cycle Network ⇩
Attachment 2: A1778081
- Previous Report to Works and Infrastructure Committee regarding Tahunanui
Cycle Network ⇩
