Agenda of Sports and Recreation Committee

N-logotype-black-wide Sports and Recreation Committee

30 May 2017

Page No.

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 4 April 2017 7 - 12

Document number M2475

Recommendation

That the Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 4 April 2017, as a true and correct record.

5.2 9 May 2017 13 - 16

Document number M2566

Recommendation

That the Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 9 May 2017, as a true and correct record.

6. Status Report - Sports and Recreation - 30 May 2017 17 - 19

Document number R7762

Recommendation

That the Committee

Receives the Status Report Sports and Recreation Committee 30 May 2017 (R7762) and its attachment (A1664423).

7. Chairperson's Report

8. Brook Valley Holiday Park Opening - Review 20 - 25

Document number R7266

Recommendation

That the Committee

Receives the report Brook Valley Holiday Park Opening - Review (R7266) and its attachment (A1753220); and

Refers the report to the Commercial Subcommittee for the inclusion in the campground review.

9. Waahi Taakaro Golf Course feedback on proposed fee changes 26 - 59

Document number R6977

Recommendation

That the Committee

Receives the report Waahi Taakaro Golf Course feedback on proposed fee changes (R6977) and its attachments (A1713597, A1729043, A1706796 and R4513); and

Notes the feedback received from golf course users (A1706796); and

Confirms that no changes to the existing fees and charges structure for Waahi Taakaro Golf Course be made for the 2017/18 year.

10. Capital Expenditure Programme 2016-17 - Requests for change 27 - 27

Document number R6968

Recommendation

That the Committee

Receives the report Capital Expenditure Programme 2016-17 - Requests for change (R6968).

Recommendation to Council

That the Council

Approves, with respect to project 2909 Queens Gardens toilet, that $187,403 of current year budget be transferred to 2017-18 to align with the updated construction phasing; and

Approves, with respect to projects 2799 Tahuna Reserve Development fund, 1063 Reserve Development, and 2294 Rutherford Play Space, that $50,381 from current year budgets is released as savings; and

Approves, with respect to project 3110 Marsden Valley Mountain Bike track stage one, that $34,500 from current year budget be transferred to 2017-18; and

Approves, with respect to project 3111 The Brook Mountain Bike Hub, that $30,000 from current year budget be transferred to 2017-18.

Public Excluded Business

11. Exclusion of the Public

Recommendation

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes - 4 April 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Status Report - Sports and Recreation - Public Excluded - 30 May 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Community Leases - Omnibus Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

12. Re-admittance of the public

Recommendation

That the Committee

Re-admits the public to the meeting.

Note:

· Youth Councillors Luke Wilkes and Josephine Ripley will be in attendance at this meeting. (delete as appropriate)

Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 4 April 2017, commencing at 9.00am

Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, M Rutledge (Deputy Chairperson) and S Walker

In Attendance: Councillor P Matheson, Chief Executive (C Hadley), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Property Legal Executive (A Millard), Property Parks and Facilities Assets Manager (A Petheram), Administration Adviser (J McDougall) and Youth Councillors (J Stallard and J Morgan)

Apologies: Councillor B McGurk for attendance and Councillor K Fulton for lateness

1. Apologies

Resolved SPO/2017/033

That the Committee

Receives and accepts apologies from Councillor B McGurk for attendance and Councillor K Fulton for lateness.

Skinner/Barker Carried

Attendance: Councillor K Fulton joined the meeting at 9.03am.

2. Confirmation of Order of Business

There were no changes to the order of business.

3. Interests

There were no updates to the Interests Register.

Councillor Barker declared an interest in item 8 (Network Tasman Easements – Railway Reserve, Nelson Airport and Highview Reserve) on the Public Agenda and item 5 (Brook Valley Motor Camp and Tahuna Beach Holiday Park – guidance for lease tenders) on the Public Excluded Agenda.

4. Public Forum

There was no public forum.

5. Confirmation of Minutes

5.1 21 February 2017

Document number M2346, agenda pages 7 - 16 refer.

Resolved SPO/2017/034

That the Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 21 February 2017, as a true and correct record.

Barker/Rutledge Carried

6. Status Report - Sports and Recreation - 4 April 2017

Document number R7444, agenda pages 16 - 22 refer.

Resolved SPO/2017/035

That the Committee

Receives the Status Report Sports and Recreation Committee 4 April 2017 (R7444) and its attachment (A1664423).

Barker/Walker Carried

7. Chairperson's Report

The Chair gave a brief verbal report, focussing on the Trafalgar Centre improvements and the forthcoming family day to be held at the Trafalgar Centre.

Group Manager Community Services, Chris Ward, answered a question about Trafalgar Centre marketing.

Attendance: Councillor Fulton left the meeting from 9.11am to 9.12am. Her Worship the Mayor joined the meeting at 9.13am.

Resolved SPO/2017/036

That the Committee

Receives the oral Chairperson’s report.

Skinner/Fulton Carried

Attendance: Councillor Barker declared an interest and left the table at 9.15am.

Recreation and Leisure

8. Network Tasman Easements - Railway Reserve, Nelson Airport and Highview Reserve

Document number R7243, agenda pages 23 - 33 refer.

Property Legal Executive, Alison Millard presented the report. Ms Millard noted that she had spoken to Property Parks and Facilities Assets Manager, Andrew Petheram, in relation to Highview Reserve, and he had suggested that the power lines be put underground if possible.

Resolved SPO/2017/037

That the Committee

Receives the report Network Tasman Easements - Railway Reserve, Nelson Airport and Highview Reserve (R7243) and its attachments (A1725409, A1730653 and A1725412).

Fulton/Courtney Carried

Recommendation to Council SPO/2017/038

That the Council

Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “A” (Attachment One, A1725409) of the Railway Reserve with all legal costs associated with the easement over Railway Reserve to be met by Proper Snack Foods Limited; and

Grants the easement in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “B” (Attachment Two, A1730653) of the Nelson Airport with all legal costs associated with the easement over the Airport to be met by Nelson Airport as tenant; and

Grants the easements in gross, meaning granting the easement to Nelson City Council rather than to property, in favour of Network Tasman Limited over the area on the plan marked “C” (Attachment Three, A1725412) of the Highview Reserve with all legal costs associated with the easements over Highview Reserve to be met by KB Quarries Limited; and

In relation to Highview Reserve, asks the Chief Executive to liaise with the landowner, and ascertain if undergrounding of the lines is possible, to report to Council 4 May 2017; and

Confirms the easements be agreed to under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.

Fulton/Courtney Carried

Attendance: Councillor Barker returned to the table at 9.28am.

9. Exclusion of the Public

Resolved SPO/2017/039

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

Barker/Walker Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes - 21 February 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Status Report - Sports and Recreation - 4 April 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Brook Valley Motor Camp and Tahuna Beach Holiday Park - guidance for lease tenders	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 9.29am and resumed in public session at 11.22am.

10. Re-admittance of the Public

Resolved SPO/2017/040

That the Committee

Re-admits the public to the meeting.

Walker/Courtney Carried

There being no further business the meeting ended at 11.23am.

Confirmed as a correct record of proceedings:

Chairperson Date

Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 9 May 2017, commencing at 1.34pm

Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, K Fulton, B McGurk, M Rutledge (Deputy Chairperson) and S Walker

In Attendance: Chief Executive (C Hadley), Group Manager Corporate Services (N Harrison), Property Parks and Facilities Asset Manager (A Petheram), Team Leader Property (P Hunter) and Administration Adviser (S Burgess)

Apology: Councillor K Fulton for lateness

1. Apologies

Resolved SPO/2017/041

That the Committee

Receives and accepts the apology from Councillor Fulton for lateness.

Courtney/Walker Carried

2. Confirmation of Order of Business

The Chairperson advised of one late item for the meeting, and that the following resolution needed to be passed for the item to be considered:

2.1 Network Tasman Easement - Highview Reserve

Resolved SPO/2017/042

That the Committee

Considers the item regarding Network Tasman Easement - Highview Reserve at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Walker/Courtney Carried

Attachments

1 Sports and Recreation Committee 09May2017 - Late Item R7664

3. Interests

There were no updates to the Interests Register.

Councillor Barker declared an interest in the report Network Tasman Easement – Highview Reserve report.

4. Confirmation of Minutes - 21 February 2017

Document number M2344, agenda pages 5 - 9 refer.

Resolved SPO/2017/044

That the Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee to Hear Submissions to the Proposed Reserve Revocation – Emano East Reserve, held on 21 February 2017, as a true and correct record.

Walker/Skinner Carried

Attendance: Councillor Barker declared an interest and sat back from the table at 1.39pm.

5. Network Tasman Easement - Highview Reserve

Document number R7664, late items agenda pages 2 - 7 refer.

Attendance: Councillor Fulton joined the meeting at 1.44pm.

Property Legal Executive, Alison Millard, presented the report and responded to questions.

Resolved SPO/2017/045

That the Committee

Receives the report Network Tasman Easement - Highview Reserve (R7664) and its attachments (A1755625 and A1755616).

McGurk/Courtney Carried

Recommendation to Council SPO/2017/046

That the Council

Grants the easement in gross, meaning granting the easement to Network Tasman Limited rather than to property, in favour of Network Tasman Limited over the area shown on the plan marked “V” (A1755616) of the Highview Reserve with all legal costs associated with the easements over Highview Reserve to be met by KB Quarries Limited; and

Confirms the easements be agreed to under section 48(1) (d) of the Reserves Act 1977, acting pursuant to a delegation from the Minister of Conservation.

McGurk/Courtney Carried

Attendance: Councillor Barker returned to the table at 1.51pm.

6. Emano East Reserve Revocation - Deliberations Report

Document number R7657, agenda pages 10 - 34 refer.

Team Leader Property, Peter Hunter, presented the report and responded to questions.

Resolved SPO/2017/047

That the Committee

Receives the report Emano East Reserve Revocation - Deliberations Report (R7657) and its attachments (A1715601and A1750246), and

Receives two further submissions (12229 and 12239) (A1745390) that were not made available at the Hearing on 21 February 2017.

Fulton/Walker Carried

Attendance: Her Worship the Mayor left the meeting at 2.28pm.

Property Parks and Facilities Asset Manager, Andrew Petheram, and Group Manager Strategy and Environment, Clare Barton, responded to further questions.

Points were raised regarding the importance of green space, biodiversity, connections, community feedback, future development in the area, and the small number of properties that could be developed on the land.

Councillor Fulton, seconded by Councillor Courtney, moved a motion:

That the Council

Approves that, having considered the community feedback, the Recreation Reserve status of Emano East Reserve (Lot 1 DP4341) is retained; and

Agrees that the matter be forwarded to the appropriate committee to consider the role of Emano East Reserve (Lot 1 DP4341) in enhancing biodiversity and Council’s Out and About Strategy.

Attendance: Councillor Rutledge left the meeting from 2.53pm to 2.55pm.

Committee members considered the relatively low potential sale price of the land, the potential costs of sale, and the possible impact on limiting walking and cycling options. The majority of Committee members expressed views that the sale of Emano East Reserve land did not seem in the best interests of the Nelson community.

Following discussion as to whether the second clause of the motion was essential, the mover and seconder agreed to withdraw this clause.

Recommendation to Council SPO/2017/048

That the Council

Approves that, having considered the community feedback, the Recreation Reserve status of Emano East Reserve (Lot 1 DP4341) is retained.

Fulton/Courtney Carried

There being no further business the meeting ended at 3.07pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Sports and Recreation Committee

30 May 2017

REPORT R7266

Brook Valley Holiday Park Opening - Review

1. Purpose of Report

1.1 To consider whether the Brook Valley Holiday Park remains open following review of the summer trade (16 December, 2016– 31 March, 2017)

2. Recommendation

That the Committee

Receives the report Brook Valley Holiday Park Opening - Review (R7266) and its attachment (A1753220); and

Refers the report to the Commercial Subcommittee for the inclusion in the campground review.

3. Background

3.1 The Brook Valley Holiday Park (BVHP) was closed to casual campers in February 2014. The future direction of the holiday park has been waiting on the Brook Reserve Management Plan, which was adopted in principle only, by Council on 15 October 2015.

3.2 At the Council meeting on 15 December 2016, recommendations were put to Council to consider the options and costs associated with the potential opening of the BVHP.

3.3 Three options were presented: 1. Limited opening (camp sites only) 2. A full reopening (camp sites and cabins) 3. The camp remains closed to casual campers.

3.4 Council resolved to support a full reopening of the BVHP, (option 2) being all camp sites and cabins.

3.5 Council approved an unbudgeted capital expenditure of $16,000, and $38,000 operational expenditure.

3.6 A rate of $10 per night for freedom campers, was approved.

3.7 Council requested a review be undertaken at the end of the first quarter, 31 March 2017.

4. Discussion

4.1 The BVHP was fully opened on 16 December 2016, following the resolution by Council.

Current Operation

4.1.1 The day to day running of the camp is by a Camp Manager, employed by Council. The Camp Manager is supported by one other person, who is currently on contract from Nelmac. The manager and staff member provide backup for each other as required, and undertake all administrative and cleaning duties.

4.1.2 Nelmac provides maintenance services (mowing, recycling and refuse collection)

4.1.3 Nelson Cleaning Services were engaged to manage the extra cleaning of the ablution blocks and cabins. This was as a result of the increase of visitors, following the December 2016 reopening.

4.1.4 There was limited marketing, due to the short notice to open the camp, therefore the demand to use the camp during this period could be considered relatively light.

4.1.5 Currently there are 19 semi – permanent residents in the camp.

Budget Allocation

4.1.6 Council allocated $16,000 (CAPEX) in December 2016. The camp purchased two new washing machines and fridge, upgraded the electrical safety on the camp power boxes and purchased smoke detectors, to ensure electrical compliance and safety. The cost of this upgrade totalled $13,937.

Council allocated $38,000 operational expenses in December 2016, for the cost of extra security, required during the holiday period.

Security

4.1.7 Security manned the camp 24 hours a day from 26 December 2016 to 7 January 2017. The security was scaled back to nights only (7pm–7am) from 7 January – 7 February 2017. As from 7 February security was returned to just their nightly routine visits. The decision to scale back security service was based on the drop off of visitors to the camp, therefore a limited risk to staff, residents and visitors.

4.1.8 Security reported that there were no serious incidents throughout the holiday period.

Visitor Statistics & Income

4.1.9 The BVHP was limited to marketing through the Council website, Rankers (online travel reviews) Campermate (travel app) and the I- site.

4.1.10 Visitor numbers from 16 December 2016 to 31 March 2017; Total visitors included 596 persons, staying 668 nights. A total income of $15,320 was achieved over the quarter. Refer to Attachment 1 A1753220

4.1.11 The BVHP was open to freedom campers. Figures would suggest that the uptake by freedom campers was minimal, however it is difficult to determine if a visitor to the camp is a freedom camper, or otherwise.

Operational expenses

4.2 The cost of cleaning increased as a result of the cabins being open and extra demand on the toilets and kitchen facilities. The cost of cleaning 16 December 2016 – 31 March 2017, was $6,384.

4.3 The cost of rubbish removal also increased. The cost of rubbish removal 16 December 2016 – 31 March 2017 was $3,837.

4.3.1 The total cost of security during the period, totalled $17,402

4.3.2 The income received from cabins alone totalled $5,070. All other income was derived from car, tent or campervans.

5. Options

5.1 It is recommended that The Brook Valley Holiday Park should remain open pending decisions about the campgrounds in Nelson. The Commercial Subcommittee will consider the 17a review of campgrounds at its meeting on 27 June 2017.

Option 1: BVHP park remains open (Status Quo)
Advantages	· The camp offers an alternate affordable option for camping in Nelson City. · Freedom campers are welcome · The potential for increased income could be realised through future marketing. · Public perception is likely to be positive.
Risks and Disadvantages	· The camp is old, therefore further expenditure may be required to ensure it is maintained. · The condition of the facilities may not meet user/customer experiences · Increased operational costs expected to maintain, and clean the camp. · Reputational damage to Nelson City Council due to offering unsatisfactory facilities · An expected additional cost to market the camp
Option 2: BVHP closes to casual campers
Advantages	· No further impact on existing budget. No increase in budget required. · No additional staffing resources · No advertising or marketing required.
Risks and Disadvantages	· The facilities remain underutilised · Negative public opinion

6. Conclusion

6.1 The Brook Valley Holiday Park is considered a viable alternative to camping in Nelson. The camp performed reasonably well over the holiday period, as an asset and provided the basic necessities for campers. The cabins were presented in a clean and functional state. The realisation of the impact of visitors to the camp is difficult to ascertain due to minimal advertising and little marketing.

6.2 Operational costs to allow the BVHP to remain open haven’t been included in the draft 2017/18 annual plan.

6.3 Further organisational decisions are required to determine the future status of the Brook Valley Holiday Park, therefore the Camp should remain as the status quo, pending a wider review of Nelson City Council camp grounds.

Gary Alsop

Team Leader Facilities

Attachments

Attachment 1: A1753220 - Brook Valley Holiday Park statistics - Summer period ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Campgrounds are local infrastructure that provide, a service to the semi – permanent residents and visitors to Nelson. The services provided at the Brook Valley Holiday Park are of an appropriate standard for the levels of use, thus provided cost - effectiveness.

2. Consistency with Community Outcomes and Council Policy

The recommendation is consistent with the Community Outcomes of Council to ensure we are meeting with the current and future needs of our community. In particular,

“Our communities have access to a range of social, educational and recreational facilities and activities where we have high quality and accessible recreation, education, health and community facilities.”

3. Risk

The risk is reputational. 1. The risk to not keep the camp open could result in a negative response from the community. 2. The facility may not meet the standards of what could be expected by users.

4. Financial impact

The impact of remaining open in the short term will have minimal impact on the current budgets.

5. Degree of significance and level of engagement

This matter is of low significance because the camp is already open. No further consultation would be required. Consultation has already occurred during the development of the Brook Reserve Management Plan.

6. Inclusion of Māori in the decision making process

No specific consultation has been undertaken with Maori

7. Delegations

The Sports and recreation Committee has the responsibility for campgrounds including the Brook Valley Holiday Park.

Sports and Recreation Committee

30 May 2017

REPORT R6977

Waahi Taakaro Golf Course feedback on proposed fee changes

1. Purpose of Report

1.1 To consider feedback from the community on proposed changes to Waahi Taakaro golf course fees

2. Recommendation

That the Committee

Receives the report Waahi Taakaro Golf Course feedback on proposed fee changes (R6977) and its attachments (A1713597, A1729043, A1706796 and R4513); and

Notes the feedback received from golf course users (A1706796); and

Confirms that no changes to the existing fees and charges structure for Waahi Taakaro Golf Course be made for the 2017/18 year.

3. Background

3.1 At its meeting on 28 July 2016, Council resolved:

THAT the Memorandum of Understanding between Council and the Waahi Taakaro Golf Club (A1487496) be approved in principle for signing, subject to confirmation of the fee and concession structure and completion of consultation with club and non-club members in regards to the proposed fee and concession structure.

3.2 The prior report is attached for information.

3.3 A change had been proposed to the fee structure that would see 3, 6 and 12 monthly concession passes being replaced by 5, 10 and 20 round passes. One of the main reasons for this change was to address the conflict between Council and the club. The concession pass system disincentivises club membership due to the price difference. Club membership costs $500 per annum (18 hole) or $410 per annum (9 hole). Concession passes cost $345 for 12 months, $230 for 6 months and $138 for 3 months.

3.4 Consultation with golf course users has now been undertaken and needs to be considered by Council. A short survey was drafted and circulated to club members and players who have registered contact details as concession card holders. Surveys were also distributed from the pro shop and were available through the Council’s website.

3.5 A summary of feedback received is attached (attachment 1), along with copies of all feedback received (attachment 2). Also attached is feedback from the current contractor at the course (attachment 3).

3.6 As identified in the previous report (attachment 4), the community outcomes the Council and Club wish to achieve through the use and preservation of the Course are to:

· Provide the opportunity to play golf to Nelson residents and visitors at affordable prices.

· Provide a place where Nelson residents can go to exercise and relax, thereby encouraging a healthy lifestyle.

· Preserve the beautiful setting of the golf course and provide easy access to some of Nelson’s parks and reserves.

· Provide a public golf course close to the city.

· Encourage youth and other Nelson residents to learn to play golf.

· Provide local businesses and groups with an opportunity to have days out close to the city.

· Generate sufficient revenue to not overburden the ratepayer.

· Continue the heritage and traditions of the Club.

· Provide a meeting place and social activities for a community of interest.

4. Feedback received

4.1 Feedback has been split into two for comparison – feedback from members of Waahi Taakaro Golf Club and feedback from non-members.

Feedback from Club members

4.2 Overall, amongst the 51 Club members who responded:

· 41 played once per week or more frequently (87%)

· The majority described the condition of the course as good (69%)

· Course booking responses were split across the full range from poor to excellent, with a majority rating them as good (36%) or average (31%)

· The majority of members described the amenities as good (40%) or average (34%)

· 50% felt the course offered good value for money, 29% excellent value for money

· Pro shop service was rated average by 30% of members, below average (32%) and poor (26%)

· Responses on course etiquette varied, with 20% rating it as good 40% as average and 26% as below average

· All respondents were male. 8% aged 26-44, 36% aged 45-64 and 56% aged over 65.

4.3 Club members would not normally be required to pay green fees, as their membership gives them access to the course. When asked how they felt about alternative payment structures, there was a slight preference for multi round passes over green fees and multi-month concessions.

4.4 Comments made by members in the free text boxes covered a variety of topics including course maintenance; the pro-shop; and course etiquette.

Feedback from other users

4.5 Feedback from 43 respondents who are not members of Waahi Taakaro Golf Club is summarised as follows:

· 36 of the respondents (90%) reported playing golf once per week or more often

· The majority described the condition of the course as Good (69%)

· 59% rated course booking as good, 26% as excellent.

· The majority of non-members described the amenities as good (56%) or average (28%)

· 46% felt the course offered excellent value for money, 33% good value for money, with the remaining 21% feeling it offered average value for money.

· Pro shop service was rated good by 37% of respondents, excellent by 24%, average by 16% and below average by 16%

· 63% rated course etiquette as good, 18% as average.

· The majority of respondents were male (88%).

· 10% were aged 26-44, 56% aged 45-64 and 33% aged over 65.

4.6 A strong preference was recorded for the continuing use of 3, 6 and 12 month concession cards, with 74 % of respondents to that question indicating they would definitely use them. Opinion was split on the use of multi round passes with definitely at 16%, likely at 27%, unlikely at 22% and never at 35%.

4.7 A range of views was expressed by respondents in the free text boxes including: requests to leave fee structure as is, reluctance to being forced to join the club, concerns re additional costs if fee structure is changed.

5. Discussion

5.1 Clear concerns have been raised by golfers who are not club members about the impact of changes to the fee structure on their ability to be able to afford the cost of playing golf. This point is also made by the current contractor.

5.2 The intent of proposed changes to the fee structure was to remove competition between the contractor and the club. The ability to buy 12 month concession cards for a cost that is significantly less than club membership costs is likely to drive club membership down. An active and healthy club membership is more likely to deliver social outcomes than a club with few members.

5.3 However, there are clearly perceived issues with club membership for some non-club members. This perception can only be addressed by the club itself demonstrating the value proposition as to why people should join the club.

5.4 In the meantime it is recommended that the option to introduce multi-round passes is not pursued at this time.

5.5 Instead it is suggested that Council retains the existing fees and charges structure, ie including 3, 6 and 12 monthly concession cards.

5.6 The current contract for management of the course will expire on 30 June 2017. Officers do not consider that there is a need to change the level of fees charged for the 2017/18 year. It is noted that increasing the charges was suggested by three respondents (non-members) and this will be considered for future years once the new contract is in place.

6. Options

6.1 It was previously suggested that Council proposed changing the fee structure to replace multi-month concession cards with multi-round cards. Based on the feedback received, it can either go ahead with this proposal, or retain the current structure.

Option 1: Confirm change of fee structure to replace multi-month concession cards with multi round passes
Advantages	· Removes competition with club membership
Risks and Disadvantages	· Many current concession card holders don’t want to join the club and may stop playing altogether · May result in loss of players due to cost · Particularly impacts on older adults with limited financial resources
Option 2: Retain current structure including multi-month concession cards
Advantages	· Allows affordable access to golf course for all residents
Risks and Disadvantages	· May impact on number of club members · Some concession card holders are paying very low per round rates and contributing little to course operations and maintenance

6.2 It is recommended that the current structure be retained with the levels reviewed in the 2017/18 year.

7. Conclusion

7.1 Feedback has been received on the proposed changes to the golf course fee structure. Based on that feedback it is recommended that no changes are made to the structure at this time.

Chris Ward

Group Manager Community Services

Attachments

Attachment 1: A1713597 - Summary of feedback received (Circulated separately) ⇨

Attachment 2: A1729043 - Waahi Taakaro Golf Survey Feedback 2017 (Circulated separately) ⇨

Attachment 3: A1706796 - Waahi Taakaro Golf Course Survey - Total feedback (Circulated separately) ⇨

Attachment 4: R4513 - Previous Report - Management of Waahi Taakao Golf Course 7 July 2016 ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

The provision of a golf course is a discretionary activity of Council. It is local recreational infrastructure that allows affordable access to a sport for residents, and also contributes to the City’s visitor offering.

2. Consistency with Community Outcomes and Council Policy

This decision is consistent with Community Outcomes of Our communities have access to a range of social, educational and recreational facilities and activities, and Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement.

3. Risk

There is a low risk that this will impact on the relationship with the Waahi Taakaro Golf Club, which has indicated a preference for changing the fee structure.

4. Financial impact

The recommendation is to continue with status quo which is accommodated in existing budgets.

5. Degree of significance and level of engagement

This matter is of low significance as it is a budgeted activity. Engagement with golf course users has taken place.

6. Inclusion of Māori in the decision making process

Maori have not been involved in the decision making process.

7. Delegations

The Sports and Recreation Committee has the responsibility for considering matters in relation to Recreation and Leisure Facilities and Services. The Committee has the power to decide on this matter as it is a budgeted activity within the Long Term Plan.

Sports and Recreation Committee

30 May 2017

REPORT R6968

Capital Expenditure Programme 2016-17 - Requests for change

1. Purpose of Report

1.1 To seek approval for changes to capital projects and/or expenditure for projects within the Sports and Recreation Committee’s areas of responsibility.

2. Recommendation

That the Committee

Receives the report Capital Expenditure Programme 2016-17 - Requests for change (R6968).

Recommendation to Council

That the Council

Approves, with respect to project 2909 Queens Gardens toilet, that $187,403 of current year budget be transferred to 2017-18 to align with the updated construction phasing; and

Approves, with respect to project 3110 Marsden Valley Mountain Bike track stage one, that $34,500 from current year budget be transferred to 2017-18; and

Approves, with respect to project 3111 The Brook Mountain Bike Hub, that $30,000 from current year budget be transferred to 2017-18.

3. Requests for Change

Project 2909 Queens Gardens toilet upgrade

3.1 This is a multi-year project that commenced in 2015-16 to design and construct a new toilet block in the Queens Gardens horticultural park. The current project stage is procurement and construction, with budget phasing of:

2016-17: $202,403

3.2 The construction work was recently tendered and no conforming tenders were received. An amended procurement process is required, however overall timing has been affected and the construction will not now complete in the current year as planned.

3.3 Approval is sought to adjust the construction timing and associated budget, transferring $187,403 of current year budget to 2017/18.

3.4 If approved, the new budget phasing will be:

2016-17: $15,000

2017-18: $187,403

4. Projects with Budget Underspend

Project 2799 Tahuna Reserve Development fund

4.1 The project has completed with savings of $5,381 achieved.

Project 1063 Reserve Development

4.2 The project has completed with savings of $15,000 achieved.

Project 2294 Rutherford Play Space

4.3 The project has been put on hold, with future project phasing to be considered through the Long term Plan 2018-28. There is an unspent budget of $30,000 in the current year, and approval is sought to release this budget.

Project 3110 Marsden Valley Mountain Bike track stage one

4.4 The project was on hold until December 2016, and full scope will not be achieved this year. There will be unspent budget of $34,500 in the current year. Approval is sought to carry forward $34,500 into 2017-18 to continue with project delivery.

Project 3111 The Brook Mountain Bike Hub

4.5 Officer resource for this project was initially unavailable, and full scope will not be achieved this year. There will be unspent budget of $30,000 in the current year. Approval is sought to carry forward $30,000 into 2017-18 to continue with project delivery.

5. Conclusion

5.1 The approval sought for budget carry forward will enable project delivery to continue in 2071-18.

Arlene Akhlaq

Project Management Adviser

Attachments

Nil

Important considerations for decision making

1. Fit with Purpose of Local Government

Providing core infrastructure is a good fit with the purpose of Local Government.

The proposed changes in phasing support efficient and effective delivery of these projects.

2. Consistency with Community Outcomes and Council Policy

The recommendation for project 2909 Queens Gardens toilet upgrade amends the phasing of the Long Term Plan budget.

The recommendation for release and transfer of budget savings represents minor amendments to the Long Term Plan budget.

3. Risk

The recommendation for project 2909 Queens Gardens toilet upgrade reduces risk by enabling the construction scheduled to be achieved.

The recommendation for transfer of budget savings supports risks management and mitigation across a number of projects

4. Financial impact

No additional budget is requested.

5. Degree of significance and level of engagement

Re-phasing these budgets is of low significance as it is a change of timing to planned and approved expenditure, therefore no engagement is required. The impact of releasing the budget savings noted in this report has a low impact on Council debt and the level of rates, therefore no further engagement is required.

6. Inclusion of Māori in the decision making process

Maori have not been consulted on the specifics in this report.

7. Delegations

The Sports and Recreation Committee has the responsibility for parks and reserves, and for the development of any building relating to parks and reserves, and has the power to consider matters within these areas of responsibility, and the power to recommend adoption by Council.