Agenda of Community Services Committee

N-logotype-black-wide Community Services Committee

6 April 2017

Page No.

1. Apologies

1.1 An apology has been received from Her Worship the Mayor Rachel Reese

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 2 March 2017 7 - 12

Document number M2377

Recommendation

That the Committee

Confirms the minutes of the meeting of the Community Services Committee, held on 2 March 2017, as a true and correct record.

6. Status Report - Community Services Committee - 6 April 2017 13 - 15

Document number R7436

Recommendation

That the Committee

Receives the Status Report Community Services Committee 6 April 2017 (R7436) and its attachment (A1157454).

7. Chairperson's Report 16 - 45

Document number R7442

Recommendation

That the Committee

Receives the Chairperson's Report (R7442) and its attachment (A1602240).

Community Development

8. Youth Strategy progress report 46 - 59

Document number R7440

Recommendation

That the Committee

Receives the report Youth Strategy progress report (R7440) and its attachments (A1723503 and A1722981).

Recommendation to Council

That the Council

Approves the draft vision (“Working together with young people to make Nelson an even better place”) and the draft objectives in paragraph 4.6.2 of Youth Strategy progress report (R7440) as a basis for further consultation with youth.

REPORTS FROM COMMITTEES

9. Youth Council Update

Youth Councillors Ben Rumsey and Fynn Sawyer will provide an update on Youth Council activities.

10. Nelson Youth Council - 7 February 2017 60 - 63

Document number M2308

Recommendation

That the Committee

Receives the minutes of a meeting of the Nelson Youth Council, held on 7 February 2017.

11. Nelson Youth Council - 1 March 2017 64 - 66

Document number M2372

Recommendation

That the Committee

Receives the minutes of a meeting of the Nelson Youth Council, held on 1 March 2017.

Public Excluded Business

12. Exclusion of the Public

Recommendation

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community Services Committee Meeting - Public Excluded Minutes - 2 March 2017	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Community Services Committee Meeting - Public Excluded Minutes - 2 March 2017

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

13. Re-admittance of the public

Recommendation

That the Committee

Re-admits the public to the meeting.

Note:

· Youth Councillors Ben Rumsey and Fynn Sawyer will be in attendance at this meeting. (delete as appropriate)

Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 2 March 2017, commencing at 11.31am

Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge

In Attendance: Councillors L Acland, I Barker, B Dahlberg, T Skinner and S Walker, Group Manager Infrastructure (A Louverdis), Group Manager Community Services (C Ward), Group Manager Corporate Services (N Harrison), Senior Strategic Adviser (N McDonald), Manager Communications (P Shattock), Administration Advisers (E-J Ruthven and S Burgess), and Nelson Youth Councillors (E Rais and J Stallard)

1. Apologies

There were no apologies.

2. Confirmation of Order of Business

There was no change to the order of business.

3. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4. Public Forum

4.1 Mary-Ellen O'Connor and Hilary Mitchell - Voice Nelson

Kindra Douglas, Susan Hawthorne and Jim Battson, of Voice Nelson, spoke on behalf of Mary-Ellen O’Connor and Hilary Mitchell, and proposed a Housing Strategy and Housing Advisory Group for Nelson City Council. They tabled a document and spoke about the issues raised within it (A1718811).

Attendance: Councillor Acland joined the meeting at 11.33am.

The presenters answered questions regarding the operation of the previous Housing Forum, the differences between the previous Housing Forum and the proposed Housing Advisory Group, the potential reasons for housing difficulties in Nelson, and priorities relating to housing issues.

Attachments

1 A1718811 - Voice Nelson Housing Group Handout

4.2 Graeme O'Brien - Menzshed

Graeme O’Brien and John Herd, from Menzshed, spoke about the importance of the Menzshed movement for mens’ health, and the difficulties they had encountered in finding a permanent shed for the Menzshed to be based in.

Attendance: Councillor Lawrey left the meeting at 12.02pm.

Mr O’Brien and Mr Herd answered questions regarding Menzshed’s requirements regard lease length and minimum shed size, community support of Menzshed to date, other potential models such as Dunedin’s Valley Community Workspace and the potential for Menzshed to work with community centres in the future.

Attendance: The meeting adjourned from 12.07pm to 2.36pm, during which time Councillor Lawrey returned to the meeting.

5. Confirmation of Minutes

5.1 24 November 2016

Document number M2221, agenda pages 7 - 10 refer.

Resolved CS/2017/001

That the Committee

Confirms the minutes of the meeting of the Community Services Committee, held on 24 November 2016, as a true and correct record.

McGurk/Courtney Carried

Attendance: Councillor Rutledge joined the meeting at 2.37pm.

6. Status Report - Community Services - 2 March 2017

Document number R7210, agenda pages 11 - 14 refer.

The meeting discussed the construction of the Stoke Community and Sports Facility. Officers responded to questions regarding the expression of interest process for a café at the Facility.

Attendance: The meeting adjourned from 2.46pm to 2.47pm.

Resolved CS/2017/003

That the Committee

Receives the Status Report Community Services Committee 2 March 2017 (R7210).

Courtney/McGurk Carried

7. Chairperson's Report

Document number R7170, agenda pages 15 - 19 refer.

Resolved CS/2017/004

That the Committee

Receives the Chairperson's Report (R7170).

Rutledge/Courtney Carried

The Chair noted there were no voting rights associated with the liaison roles detailed in the Chair report.

It was advised that Councillor Courtney had appointed himself as liaison to the Broadgreen Society and this should be reflected in the recommendation.

Resolved CS/2017/005

That the Committee

Appoints Her Worship the Mayor to the Councillor Liaison role for Arts Council Nelson Incorporated for the 2016–2019 triennium; and

Appoints Councillors Fulton and McGurk to the Councillor Liaison roles for Community and Whanau for the 2016–2019 triennium; and

Appoints Councillor Lawrey to the Councillor Liaison role for Positive Ageing Forum for the 2016–2019 triennium; and

Appoints Councillor McGurk to the Councillor Liaison role for Safer Community Council for the 2016–2019 triennium; and

Appoints Councillor Acland to the Councillor Liaison role for Youth Nelson (The Young Nelson Trust) for the 2016–2019 triennium; and

Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium.*

* Please note this clause of the resolution was revoked at a later point in the meeting.

Rutledge/Matheson Carried

Cemeteries and Crematoria

8. Marsden Valley Cemetery - RSA Memorial Installation

Document number R6974, agenda pages 20 - 28 refer.

Property Parks and Facilities Asset Manager, Andrew Petheram, presented the report.

Resolved CS/2017/006

That the Committee

Receives the report Marsden Valley Cemetery - RSA Memorial Installation (R6974) and its attachments (A1713843 and A1690709); and

Approves the design and installation of the World War I Memorial as proposed by the Nelson Branch of the Returned Services Association in Attachment 1 (A1690709) of report R6974.

Rutledge/Courtney Carried

REPORTS FROM COMMITTEES

9. Youth Council Update

Jenna Stallard provided an update regarding the Youth Council Environment Subgroup, Active Transport Subgroup, recent surveys, and her attendance at Youth Alliance meetings at the District Health Board.

Emily Rais provided an update regarding Youth Council collaboration with Sport Tasman, Youth Week, and the Youth Council Annual Plan 2017/18 submission. She said youth councillors were looking forward to the Council meet and greet on 23 March 2017.

10. Nelson Youth Council - 20 October 2016

Document number M2167, agenda pages 29 - 33 refer.

Resolved CS/2017/007

That the Committee

Receives the unconfirmed minutes of a meeting of the Nelson Youth Council, held on 20 October 2016.

McGurk/Lawrey Carried

11. Chairperson’s Report (revocation required)

It was drawn to Committee’s attention that the part of the resolution passed earlier in the meeting:

Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium.

was based on the incorrect assumption that this liaison role had been missed in the list of roles in the Chairperson’s Report. It was advised that on 15 December 2016, Council had resolved to remove a Council appointee position to the Society, and retain officer support. The meeting noted that Councillor Courtney would instead be an informal point of contact for the Society.

According to Standing Orders 3.9.17, all members present agreed that this was fresh information, and that the previous resolution should be revoked. Accordingly:

Revoked CS/2017/008

Appoints Councillor Courtney to the Councillor Liaison role for Broadgreen Society for the 2016-2019 triennium.

Rutledge/Courtney Carried

12. Exclusion of the Public

Resolved CS/2017/009

That the Committee

Excludes the public from the following parts of the proceedings of this meeting.

McGurk/Courtney Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Community Services Committee Meeting - Public Excluded Minutes - 24 November 2016	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).
2	Community Leases - Omnibus Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Community Services Committee Meeting - Public Excluded Minutes - 24 November 2016

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Community Leases - Omnibus Report

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 3.05pm and resumed in public session at 3.09pm.

13. Re-admittance of the Public

Resolved CS/2017/010

That the Committee

Re-admits the public to the meeting.

McGurk/Rutledge Carried

There being no further business the meeting ended at 3.10pm.

Confirmed as a correct record of proceedings:

Chairperson Date

Community Services Committee

6 April 2017

REPORT R7440

Youth Strategy progress report

1. Purpose of Report

1.1 To provide an update on the development of the Council’s Youth Strategy and seek feedback on the draft vision and objectives.

2. Recommendation

That the Committee

Receives the report Youth Strategy progress report (R7440) and its attachments (A1723503 and A1722981).

Recommendation to Council

That the Council

3. Background

3.1 This report seeks guidance on the draft vision and objectives before further work is done on the strategy.

3.2 The purpose of the Youth Strategy is to refresh Council’s Youth Policy, by providing better definition of youth needs and Council’s role and priorities in meeting these. It is a commitment to having young people’s needs formally recognised within existing processes.

3.3 Council’s current Youth Policy is located within the Social Wellbeing Policy 2011, which describes Council’s role in promoting the wellbeing of young people particularly in the following key focus areas: civil and political rights; leisure and recreation; physical environment; safety and social connectedness.

3.4 In the 2016/17 Annual Plan Council made a commitment to refresh its Youth Policy through development of a Youth Strategy stating;

“Council supports a range of services for youth but believes there is more work to be done to explore the priorities in this area of work. Council is interested in facilitating a conversation with youth and providers of youth services in 2016/17, on the key needs of our young people and how council can best contribute to meeting these. This work will guide Council budgets and activities, and the activities of our partners in future years.”

3.5 And on the 16 June 2016 Council resolved (CL/2016/183):

“Council engages with key stakeholders in the youth sector to develop a youth strategy to guide future support for youth development and activities.”

3.6 The Strategy’s primary purpose is to inform Council’s youth investment through better definition of youth needs, a clear definition of Council’s role in meeting these, and agreement on relative priorities.

3.7 A Council workshop on the Youth Strategy was held in November 2016. Suggestions from that workshop have been considered in the preparation of this report.

4. Discussion

4.1 To assist with the Strategy’s development, officers have sought stakeholder feedback and undertaken a review of relevant literature from a New Zealand context, activity across other councils, central government’s approach towards funding and support, and local demographic statistics. Further work on the challenges facing youth employment in the Nelson district has been undertaken in partnership with Victoria University. A summary of this work can be found in Attachment 1.

Community feedback

4.2 Engagement with stakeholders has involved letters to a broad range of youth stakeholder groups including schools, community groups, government agencies, sports groups and local iwi and face to face with young people, stakeholders, and at community meetings. A Council website information page has also been developed.

4.3 Feedback to date has identified a wide range of views with the following considered to be key needs:

· Youth citizenship and participation

· Young people’s connectivity to others

· Provision of, access to and navigation around, spaces and places, including transport routes, public transport, facilities and gathering spaces

4.4 Stakeholder feedback has been closely aligned with the feedback received from councillors at the Council workshop in November 2016.

4.5 Stakeholders also highlighted a concern for a number of other youth issues. A summary of stakeholder feedback can be found in
Attachment 2.

4.6 The work to date has led to the suggestion of the following broad draft vision and objectives as set out below:

4.6.1 Draft vision statement;

Working together with young people to make Nelson an even better place

4.6.2 Draft Objectives;

Objective

Rationale

Positive youth development

Young people all have capacity for positive growth and development

A strengths based approach reinforces self-worth and supports positive choices

Young people benefit from having their achievements nurtured and celebrated

Building of a positive youth profile helps assist the wider community to value young people

Quality relationships and connections

Young people have opportunities to develop positive connections to community/ies

Young people benefit from positive interaction with their peers, community and environment

Opportunities for community interaction are especially important in areas of poverty and deprivation

Physical environment and services

Young people needs are considered in the design and provision of facilities, spaces and places

Past, current and future planning influences the way young people feel about, interact with, and move around the district

Young people need feel comfortable and safe in public and recreational spaces

Active youth citizenship

Young people have opportunities to be involved in democratic local decision making on matters which affect them and their community and to contribute to communities through service

Youth participation raises awareness of being a citizen in a democracy

Youth develop self-worth through meaningful contributions

We want young people to be engaged and interested in politics and voting and help reverse the declining trend of civic participation at both local and national levels

Communities benefit when all contributions are encouraged, acknowledged and valued

A requirement of the Local Government Act 2002 is to enable democratic local decision making and action, by and on behalf of communities

4.7 The draft objectives focus on areas where Council can make a difference to support and improve youth wellbeing in alignment with a local government setting. Youth support which is considered the primary responsibility of other agencies, including central government, is considered to be out of scope and has not been included within the draft strategy objectives.

4.8 For the purposes of the strategy it is also proposed that young people are defined as those between the ages of 12 – 24 years in line with the Ministry of Youth Development’s age range definition. This would not exclude in practice, targeted age group focus in areas that Council decides.

5. Options

5.1 The Committee could decide to:

· approve the draft vision and objectives as a basis for further engagement with the community;

· amend the draft vision and objectives.

6. Next Steps

6.1 The draft strategy and action plan is programmed to come back to Committee for approval in June, and will involve a review of what functions should /could be performed or are no longer relevant. It is anticipated that the final recommendations will identify some refining of functions, and/or levels of performance to better achieve Councils desired outcomes.

6.2 During this time officers will seek feedback from young people and the community to test the appropriateness of the vision and objectives to help refine the content of the strategy.

7. Conclusion

7.1 Council has resolved to review its Youth Policy through the development of a Youth Strategy.

7.2 Officers have brought this report to seek feedback on the draft vision and objectives for the strategy to ensure these are in alignment with Council’s objectives.

7.3 It is recommended that the draft vision and objectives be approved as a basis for further engagement with the community.

Gabrielle Thorpe

Policy Adviser

Attachments

Attachment 1: A1722981 - Youth Strategy - Background Summary ⇩

Attachment 2: A1723503 - Youth Strategy - Summary of stakeholder feedback ⇩

Important considerations for decision making

1. Fit with Purpose of Local Government

Council has decided to refresh its Youth Policy to be better positioned to target the funds available to achieve Council’s desired outcomes in a cost effective manner.

Central government has primary responsibility across education, health, social development and justice sectors and support for better outcomes for young people in these areas.

2. Consistency with Community Outcomes and Council Policy

The recommendations in this report align with the Community Partnerships Activity Management Plan 2015-25 and support the following Community Outcomes;

· Our urban and rural environments are people-friendly, well planned, and sustainably managed

· Our infrastructure is efficient, cost effective and meets current and future needs

· Our communities are healthy, safe, inclusive and resilient

· Our communities have access to a range of social, educational and recreational facilities and activities

· Our Council provides leadership and fosters partnerships, a regional perspective, and community engagement

And the following Nelson 2060 objectives;

· We support and encourage leaders across our community.

· We are all able to be involved in decisions.

· Everyone on our community has their essential needs met

3. Risk

There is a risk that the community may expect more Council funding in this area than has been allocated or Council involvement in areas that do not fit well with the purpose of local government. These risks will be mitigated through clear communication and expectation setting.

4. Financial impact

There is no financial impact from the recommendations contained in this report. The draft Annual Plan 17/18 has a budget for youth activities which is to be informed by the final strategy.

5. Degree of significance and level of engagement

This decision is of low significance because it is about developing a strategy which the community will have more opportunities to provide input on.

6. Inclusion of Māori in the decision making process

Local Maori were invited to provide feedback on key question areas. Responses were received from Whakatu Marae, Ngati Tama and Ngati Koata.

7. Delegations

The Community Services Committee has responsibility for considering Community Development, including youth issues, and social well-being. The Community Services Committee has the power to recommend to Council on the development of policies and strategies.