15 December 2016
Memo to: Mayor
and Councillors
Memo
from: Administration Advisers
Subject:
Council– 15 December 2016 – LATE ITEM
1. Late
Item: Mayor's Report - Additional Matter: Beach Bus 5 - 6
Document 6939
A report
titled Mayor's Report - Additional Matter: Beach Bus is attached and to be
considered as a major late item at this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
That the
Council
Considers
the item regarding Mayor's Report - Additional Matter: Beach Bus at this
meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the
Local Government Official Information and Meetings Act 1987, to enable a timely
decision to be made.
2. Late
Item: Freedom Camping - 2016/17 Summer 7 - 24
Document 6938
A report
titled Freedom Camping - 2016/17 Summer is attached and to be considered
as a major late item at this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
That the
Council
Considers
the item regarding Freedom Camping - 2016/17 Summer at this meeting as a
major item not on the agenda, pursuant to Section 46A(7)(a) of the Local
Government Official Information and Meetings Act 1987, to enable a timely
decision to be made.
3. Late
Item: Special resolution - Nelson Airport Limited borrowing facility
Document 6931
A public
excluded report titled Special resolution - Nelson Airport Limited borrowing
facility is to be considered as a major late item at this meeting.
In accordance
with section 46A(7) of the Local Government Official Information and Meetings
Act 1987 and Standing Order 3.7.5, a procedural resolution is required before a
major item that is not on the agenda for the meeting may be dealt with.
In accordance
with section 46A(7)(b)(i) the reason why the item was not on the agenda is
because it came to hand after the agenda had been distributed.
In accordance
with section 46A(7)(b)(ii) the reason why discussion of this item cannot be
delayed until a subsequent meeting is because a resolution on the matter is
required before the next scheduled meeting of the Council to enable a timely
decision to be made.
Recommendation
That the
Council
Considers
the public excluded item regarding Special resolution - Nelson Airport Limited
borrowing facility at this meeting as a major item not on the agenda, pursuant
to Section 46A(7)(a) of the Local Government Official Information and Meetings
Act 1987, to enable a timely decision to be made.
Public Excluded Business
1. Exclusion
of the Public
Recommendation
THAT
the public be excluded from the following parts of the proceedings of this
meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in relation to each matter
|
Particular interests protected (where applicable)
|
|
1
|
Special
resolution - Nelson Airport Limited borrowing facility
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The
withholding of the information is necessary:
· Section 7(2)(b)(ii)
To protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information
|
|
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Council
15 December 2016
|
REPORT R6939
Mayor's
Report - Additional Matter: Beach Bus
1. Purpose
of Report
1.1 To
approve a one-off increased financial delegation to the Chief Executive for a
Special Economic Project.
2. Recommendation
|
That the Council
Receives the Mayor's
Report - Additional Matter: Beach Bus (R6939);
and
Approves
the delegation to the Chief Executive to a limit of $15,000 from the Special Economic Projects fund
for the Beach Bus initiative, subject to a
satisfactory officer assessment of the initiative; and
Approves
a delegation to the Chief Executive to undertake minor physical works to
enable the Beach Bus initiative to take place, should the officer assessment
be favourable.
|
3. Discussion
Beach
Bus
3.1 Council
has recently been approached by the Tahunanui Beach Camp, with the support of
the Nelson Regional Development Agency, to contribute financial support for a
temporary summer ‘Beach Bus’ service between the City and
Tahunanui.
3.2 Subject
to sufficient funding, the proposed service would run over the peak summer
season, starting as soon as possible, ideally in mid-December. It is
expected that the service will provide improved access for tourists and locals
to the beach and city over this period.
3.3 Tahunanui
Beach Camp has confirmed it will contribute $10,000 to the cost of the
service. It has asked for a further $15,000 from Council.
3.4 Currently,
the Chief Executive has delegated authority to approve Special Economic
Projects to a limit of $10,000 per project. Subject to an officer
assessment of the project, and so that the Chief Executive can approve funding
for the proposal in a timely manner, it is recommended that the Chief
Executive’s delegation be increased to $15,000 for the Beach Bus project.
3.5 If
the officer assessment of the initiative is favourable, some minor physical
works will be required in order to enable the initiative. For example,
some car parks may need to be removed in order to provide for bus stops, and
signage may need to be installed. It is recommended that the Chief
Executive is also delegated the ability to undertake these works, to allow the
initiative to succeed.
4. Conclusion
4.1 It
is recommended that the Chief Executive’s delegation for special economic
projects be increased to $15,000 for the Beach Bus project to enable timely
approval of financial support for the initiative, subject to a satisfactory
officer assessment of the project.
Rachel
Reese
Mayor
of Nelson
Attachments
Nil
|
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Council
15 December 2016
|
REPORT R6938
Freedom
Camping - 2016/17 Summer
1. Purpose
of Report
1.1 To
provide Council with a number of options to cater for freedom campers expected
in Nelson over the summer period.
1.2 To
seek additional funding for support services for those areas approved by
Council.
2. Summary
2.1 The
Kaikoura earthquake has closed a State Highway (SH1) and diverted traffic onto
other State Highway networks. This is having an impact on Nelson’s level
of traffic and is likely to result in additional tourists and freedom
campers.
2.2 The
City needs a plan, between now and end of March 2017, to deal with this influx
and increased predicted number of freedom campers.
3. Recommendation
|
That the Council
Receives the report Freedom
Camping - 2016/17 Summer (R6938)
and its attachments (A1679285) and (A1680239); and
Approves
up to three priority locations for freedom camping (as listed below), and
approves unbudgeted expenditure up to $80,000 for the 2016/17 summer period
ending 1 April 2017:
· Akersten hardstand;
· Rutherford Park;
· Haven Road beside Anzac Park.
|
4. Background
4.1 The
M7.8 Kaikoura earthquake on Monday 14 November 2016 resulted in the closure of
SH1 and the diversion of all vehicles from Blenheim to Christchurch via SH63,
SH6, SH65 and SH7. These SH’s traverse 4 networks –
Marlborough/West Coast/North Canterbury and Nelson-Tasman.
4.2 Various
sections within these State Highway networks are requiring maintenance works
and additional maintenance crews are out daily, since the closure of SH1, repairing
potholes and other faults. Understandably, some delays are expected along this
alternative route.
4.3 It
is possible that Nelson will be an alternative destination to many holiday
makers and tourists wanting to avoid the traffic and any possible delays. This
will include freedom campers and there is a need for the City to plan
accordingly.
4.4 Nelson
usually has around 1,000 freedom campers over the summer period in its two
carparks – Buxton and Montgomery - with a peak of around 80 at any one time
in each carpark. This number excludes freedom campers elsewhere around the
city.
5. Discussion
5.1 Currently
freedom campers are using Buxton Square and Montgomery Square (limits apply 8am
to 5pm).
5.2 Police
note that these Squares are within the alcohol ban areas, which creates
conflict for them. However most of the areas in and around Nelson have some
sort of alcohol ban in place.
5.3 Signage
in the carpark squares currently encourages freedom campers to use the Brook
motor camp, Maitai motor camp and Tahuna motor camp. These are all outside of
the CBD and require payment, which to most freedom campers may not be
appealing.
5.4 Officers
have considered a number of locations around the City that could be utilised
for freedom camping (refer to Attachment 1). Each have their own complexities,
advantages and disadvantages as set out in the attachment.
5.5 Most,
if not all, will require resource consent. Due to the urgency of this decision,
officers have commenced the consent process for key locations on those
anticipated not to require notification.
5.6 Wherever
Council agrees to allow freedom camping, comprehensive communications will be
required – this is planned through “Campermate”; NCC
website/Facebook; media; i–site; updated brochures and
signage.
5.7 Officers
have been able to secure 10 portaloo’s to be used in locations that may
be approved by Council.
5.8 It
is also acknowledged that access to the CBD is important as well as other
facilities that will encourage freedom campers e.g. wi-fi.
5.9 The
intent is to encourage freedom campers not to use the city’s parking
squares, but to ensure aggregation of campers for ease of security and
monitoring in areas that are close to the CBD and easily
managed.
5.10 Of
all the possible options, officers recommend the following locations (refer to
Attachment 2 for locations) in addition to the two carpark squares, for a
variety of reason including ease of securing consent and proximity to
CBD.
|
Location
|
#
of freedom camper vehicles
|
wi-fi
possible
|
Consent
required
|
|
Akersten Street hardstand
|
194
|
Yes
|
Yes - possibly non-notified
|
|
Rutherford Park (*)
|
132
|
Yes
|
Yes - consultation required
|
|
Haven Rd beside Anzac Park
|
47
|
No
|
Yes - possibly non-notified
|
(*) – Rutherford Park -
commencing before 2 Jan 2017 will likely conflict with a concert scheduled at the
Trafalgar Centre.
5.11 In
addition to the above priority list, a further short-list was considered. These
are all deemed unsuitable for reasons including difficulty in securing consent,
distance from CBD and resident consultation.
|
Location
|
#
of freedom camper vehicles
|
wi-fi
possible
|
Consent
required
|
|
Trafalgar Park behind the
Trafalgar Pavilion
|
152
|
Yes
|
Yes - consultation required
|
|
Founders Park
|
68
|
No
|
Yes - possibly non-notified
|
|
Sovereign st - skatepark
|
32
|
No
|
Yes - residents deemed
affected
|
|
Neale Park – North Road
|
118
|
No
|
Yes - residents deemed
affected
|
|
Tahuna Beach
|
39
|
No
|
Yes - public notification
likely
|
5.12 Additional
costs per area (Dec to March) for the top 3 priorities are summarised below.
The table reflects economies of scale in sharing portaloos and wi-fi:
|
|
Akersten
|
Rutherford
|
Haven
|
|
security/monitoring
|
$ 3k
|
$ 3k
|
$ 2k
|
|
bins
|
$ 3k
|
$ 3k
|
$ 2k
|
|
portaloo hire (shared)
|
$ 3k
|
$ 3k
|
n/a
|
|
portaloo cleaning
|
$ 8k
|
$ 8k
|
n/a
|
|
general cleaning & vandalism
|
$ 3k
|
$ 3k
|
$ 1k
|
|
potable water tanker
|
n/a
|
$ 1k
|
n/a
|
|
wi-fi (see below)
|
$11k
|
$ 8k
|
n/a
|
|
TOTAL
|
$31k
|
$29k
|
$5k
|
Note - With regards wi-fi, there are economies of scale possible with multiple
sites – the first site will cost $11k and any subsequent site will cost
about $8k and this is reflected in the table. Choosing one site (e.g.
Rutherford) will attract the full cost of wi-fi and portaloos.
5.13 Common
additional costs to the costs listed in item 5.12 are:
|
Item
|
Cost
|
|
Securing consents
|
$ 5,000
|
|
Communications
|
$ 4,000
|
|
Signage
|
$ 4,000
|
|
TOTAL
|
$ 13,000
|
6. Options
6.1 Doing
nothing is considered not to be an option.
6.2 Council
has the option to consider a location or number of locations for freedom
camping. Officer’s support up to 3 locations as detailed in 5.10.
Securing these with urgency is dependent on the resource consent process.
|
Option : Consider a location
or up to three locations for freedom camping
|
|
Advantages
|
· Enhanced
National and International reputation
|
|
Risks and Disadvantages
|
· Additional
cost
|
7. Conclusion
7.1 Planning
for influx of visitors and freedom campers is expected over this summer period
as a result of the earthquake disruption.
7.2 Officers
have considered a number of possible locations to cater for the likely influx
of visitors and freedom campers, each with their own advantages, disadvantages
and cost.
7.3 Not
dealing with freedom campers is not considered an option and officers recommend
up to 3 locations for freedom campers over Dec – March 2017.
Alec
Louverdis
Group
Manager Infrastructure
Attachments
Attachment 1: A1679285
- Freedom Camping Analysis ⇩
Attachment 2: A1680239
- GIS maps with areas to consider ⇩
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Important considerations for decision making
|
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1. Fit
with Purpose of Local Government
The Kaikoura earthquake has necessitated that all
local authorities work together. Dealing with increased traffic, visitors and
freedom campers in Nelson needs to be handled effectively and efficiently.
|
|
2. Consistency
with Community Outcomes and Council Policy
Any decision to accommodate freedom campers over the
summer period is consistent with the following Community Outcomes:
Our unique natural environment is healthy and
protected; Our urban and rural environments are people-friendly, well planned
and sustainably managed; Our communities are healthy, safe, inclusive and
resilient; Our Council provides leadership and fosters partnerships, a
regional perspective, and community engagement; Our infrastructure is
efficient, cost effective and meets current and future needs
|
|
3. Risk
The primary risk is reputational – visitors
and freedom campers will be coming to Nelson and the City needs to be able to
accommodate them.
|
|
4. Financial
impact
There is a financial impact on the City to cater for
freedom campers, including the need to secure resource consents, provide
wi-fi, provide cleaning, provide portaloos, and provide security and
monitoring.
|
|
5. Degree
of significance and level of engagement
This matter is of low significance as it does not
have a long term impact on levels of service, no major financial impact, and
does not involve a strategic asset. Therefore no community engagement is
recommended.
If a plan was not put in place the matter would be
of medium significance to the community as an increased number of freedom
campers without designated areas to camp could be frustrating for residents.
|
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6. Inclusion
of Māori in the decision making process
Maori have not been specifically consulted in the
writing of this report.
|
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7. Delegations
This decision traverses areas of tourism (Governance
Committee), parks and reserves (Sports and Recreation Committee) and road
reserve (Works and Infrastructure), therefore is a matter for full Council.
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