Minutes of a meeting of the

Strategic Development and Property Subcommittee

Te Kōmiti Āpiti, Rautaki / Rawa

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson on Thursday 21 October 2021, commencing at 9.05a.m.

 

Present:              Cr G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, T Skinner, Mr J Murray and Mr J Peters

In Attendance:    Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)

Apologies :          Her Worship the Mayor Reese for lateness

 

 

Karakia and Mihi Timatanga

1        Apologies

Resolved SDAP/2021/046

 

That the Strategic Development and Property Subcommittee

1.        Receives and accepts the apology for lateness from Her Worship the Mayor.

 

Bowater/Murray                                                                            Carried

 

2.       Confirmation of Order of Business

Item 5.1 – Confirmation of minutes was deferred to the next meeting.

3.       Interests

Mr John Murray declared a conflict of interest for Item 7 - Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated.

4.       Public Forum

4.1.     Vining Investment Properties - Marina Development Plan

           This public forum was cancelled.

4.2.     Tahuna Beach Camp Incorporated - Support for the Proposed Lease

Document number R26333

Dennis Christian, Board Chair of the Tahuna Beach Camp Incorporated, provided a PowerPoint presentation (A2771261) and spoke in support of the proposed lease. He noted the change to the ‘asset giving’ provision of the lease and highlighted the level of reinvestment in the camp, improvements, achievement of the Qualmark gold award, the strategic review and community engagement/involvement.

Attendance: Councillor Skinner entered the meeting at 9.10am.

Mr Christian answered questions regarding COVID-19 impacts. The Chair requested that a message of thanks be passed on to the Camp Board and Staff for their work.

Attachments

1    A2771261 - Tahuna Beach Camp PowerPoint Presentation

  

5.       Confirmation of Minutes

5.1      3 August 2021

Document number M18843, agenda pages 7 - 11 refer.

The confirmation of the 3 August 2021 minutes was deferred to the next meeting of the Subcommittee.

6.       Chairperson's Report

Document number R26323, agenda pages 12 - 13 refer.

Resolved SDAP/2021/047

 

That the Strategic Development and Property Subcommittee

1.    Receives the report Chairperson's Report.

Noonan/Peters                                                                              Carried

 

7.       Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated

Document number R26188, agenda pages 14 - 86 refer.

Attendance: Mr John Murray left the meeting at 9.19am, as he had declared an interest in this item.

Leases Officer, Jules Read, noted a minor amendment to the agenda report, in that agenda page 15, paragraph 5.3.4 – was meant to read "Should there be concerns around performance the clause...".

Resolved SDAP/2021/048

 

That the Strategic Development and Property Subcommittee

1.    Receives the report Tahuna Beach Camp - Approval to Lease Campground to the Tahuna Beach Camp Incorporated (R26188 and its attachments (A2710240, A2761223, A2759459).

 

Noonan/Bowater                                                                           Carried

 

Recommendation to Council SDAP/2021/049

 

That the Council

1.    Approves the leasing of the Tahuna Beach Camp to the Tahuna Beach Camp Incorporated Society for an initial term of eleven (11) years with two (2) rights of renewal of eleven (11) years each with renewals dependent on the Lessor and Lessee agreeing the annual base fee and gross income percentage.

 

Noonan/Bowater                                                                           Carried

 

8.       Brook Valley Holiday Park compliance capital works progress update

Document number R26269, agenda pages 87 - 93 refer.

Manager Parks and Facilities, Rosie Bartlett, spoke to the report, noting that additional information had been submitted for the resource consent, and officers were awaiting the decisions/conditions.

Attendance: Mr John Murray returned to the meeting at 9.22am.

Ms Bartlett answered questions regarding communication on the progress of the resource consent, the timeframe for completion, which was dependent on the consent process, reporting back to the Subcommittee prior to work being undertaken and the effects of COVID-19 on camp bookings.

Attendance: Her Worship the Mayor entered the meeting at 9.32am.

 

Resolved SDAP/2021/050

 

That the Strategic Development and Property Subcommittee

1.    Receives the report Brook Valley Holiday Park compliance capital works progress update (R26269)and its attachment (A2750279).

 

Bowater/Peters                                                                             Carried

       

9.       Exclusion of the Public

 

Resolved SDAP/2021/051

 

That the Strategic Development and Property Subcommittee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:  

Brand/Her Worship the Mayor                                                        Carried

 

 

 


 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Strategic Development and Property Subcommittee Meeting - Confidential Minutes -  3 August 2021

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)  

2

Status Report Update - Confidential Items

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

3

Update on Property Matters

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 9.35am and resumed in public session at 10.24am.

 

Karakia Whakamutanga

 

 

 

 

 

There being no further business the meeting ended at 10.26am.

 

Confirmed as a correct record of proceedings by resolution on 17 February 2022.

Resolved SDAP/2022/001

 

That the Strategic Development and Property Subcommittee

1.     Confirms the minutes of the meeting of the Strategic Development and Property Subcommittee, held on 21 October 2021, as a true and correct record.