Nelson Tasman Regional Landfill Business Unit
Te Rōpū ā-Rohe Ruapara, Whakatū / Te Tai o Aorere
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Friday 18 August 2023, commencing at 10.10a.m.
Present: Deputy Mayor of Tasman District Council S Bryant (Chairperson), Tasman District Councillor T Walker and Nelson City Councillors M Courtney (Deputy Chairperson) and A Stallard and Iwi Representative A Stephens
In Attendance: Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), General Manager Regional Services, (N Clarke), Senior Governance Adviser (H Wagener)
Apologies : Nil
1. Apologies
No apologies were received.
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 19 May 2023
Document number M20146, agenda pages 8 - 12 refer.
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That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 19 May 2023, as a true and correct record. |
6. Nelson Tasman Regional Landfill Business Unit General Manager Update report
Document number R27855, agenda pages 13 - 26 refer.
General Manager Regional Services, Nathan Clarke, took the report as read, tabled an attachment (1982984479-6499) and answered questions on safety requirements on the landfill site including the new reverse warning system on landfill compactors, new staff positions and the proposed introduction of a temporary waste transfer facility at the landfill.
Mr Clarke also answered questions on the improvement of compaction at the landfill, adherence with water quality resource consent conditions relating to the stormwater system, and the need to review changes to the Deed of Agreement and Terms of Reference to consider the use of York Valley Gullies 2 and 3 and fire safety for storage of lithium-ion batteries.
7. Nelson Tasman Regional Landfill Business Unit Annual Report 2022/2023
Document number R27861, agenda pages 27 - 67 refer.
General Manager Regional Services, Nathan Clarke, took the report as read, tabled an attachment (1982984479-6500) and answered questions on stability works at the landfill that increased the available airspace.
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That the Nelson Tasman Regional Landfill Business Unit 1. Receives the report Nelson Tasman Regional Landfill Business Unit Annual Report 2022/2023 (R27861) and its attachments (749984575-1082 and 1995708647-53); and 2. Approves the Nelson Tasman Regional Landfill Business Unit 2021/22 Annual Report (R27861) and its attachments (749984575-1082 and 1995708647-53) for presentation to Nelson City Council and Tasman District Council. |
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1 1982984479-6500 - Nelson Tasman Regional Landfill Business Unit 18Aug2023 updated Annual Report 20222023 |
Recommendation to Council RLBU/2023/019 |
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1. Receive the Nelson Tasman Regional Landfill Business Unit Annual Report 2022/23 (27132) and its attachments (749984575-1082 and 1995708647-53). |
8. Draft Nelson Tasman Regional Landfill Business Unit Business Plan 2024/2025
Document number R27857, agenda pages 68 - 99 refer.
General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on the proposed 17.7% increase in the York Valley landfill gate fee due to increasing costs including an increase to the Waste Minimisation Levy, improved safety and operational costs and an increase in debt.
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That the Nelson Tasman Regional Landfill Business Unit 1. Receives the report Draft Nelson Tasman Regional Landfill Business Unit Business Plan 2024/2025 (R27857) and its attachment (1995708647-50); and 2. Approves the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2024/2025 (1995708647-50) for presentation to the Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson and General Manager. |
Recommendation to Council Resolved RLBU/2023/021 |
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1. Receive the Nelson Tasman Regional Landfill Business Unit Draft Business Plan 2024/2025 (1995708647-50) for review and provide feedback to the Nelson Tasman Regional Landfill Business Unit, if required. |
9. Nelson Tasman Regional Landfill Business Unit Draft Activity Management Plan 2024-33 report
Document number R27859, agenda pages 100 - 209 refer.
General Manager Regional Services, Nathan Clarke took the report as read and answered questions on the development of York Valley Gullies 2 and 3, the lifespan of the proposed resource consent and the implications of development of Gullies 2 and 3 on the Emissions Trading Scheme obligations.
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That the Nelson Tasman Regional Landfill Business Unit 1. Receives the report Nelson Tasman Regional Landfill Business Unit Draft Activity Management Plan 2024-33 report (R27859) and its attachment (1995708647-49); and 2. Approves the Draft Nelson Tasman Regional Landfill Business Unit Activity Management Plan 2024-2033 (1995708647-49) for presentation to the Nelson City Council and Tasman District Council with delegation of all minor amendments to the Nelson Tasman Regional Landfill Business Unit Chairperson. |
Recommendation to Council Resolved RLBU/2023/023 |
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1. Receive the Draft Nelson Tasman Regional Landfill Business Unit Activity Management Plan 2024-2033 (1995708647-49) for review, and provide feedback to the Nelson Tasman Regional Landfill Business Unit if required. |
10. Nelson Tasman Regional Landfill Business Unit Capital/Renewals Carryover Report 2023/24
Document number R27862, agenda pages 210 - 214 refer.
General Manager Regional Services, Nathan Clarke and Accountant, Andrew Bishop, took the report as read and answered questions on the reasons for and financial implications of the carryover of capital and renewals budget.
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Nelson Tasman Regional Landfill Business Unit Meeting - Confidential Minutes - 19 May 2023 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 48(1)(d) That the
exclusion of the public from the whole or the relevant part of the
proceedings of the meeting is necessary to enable the local authority to
deliberate in private on its decision or recommendation in any proceedings to
which this paragraph applies. |
2 |
NTRLBU Compactor Procurement Report |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
3 |
York Valley landfill Lower Buttress construction packages 3, 4 and 5 Procurement report. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 11.38a.m. and resumed in public session at 11.58a.m.
12. Restatements
It was resolved while the public was excluded:
1 |
NTRLBU Compactor Procurement Report |
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4. Agrees that the decision be made publicly available following the completion of the landfill compactor procurement process. |
2 |
York Valley landfill Lower Buttress construction packages 3, 4 and 5 Procurement report. |
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4. Agrees that the decision be made publicly available once the contract has been signed by all parties; and 5. Agrees that the Report (R27858) remains confidential at this time. |
There being no further business the meeting ended at 12.00p.m.
Confirmed as a correct record of proceedings by resolution on 1 December 2023.
That the Nelson Tasman Regional Landfill Business Unit 1. Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 18 August 2023, as a true and correct record. |