Minutes of a meeting of the

Nelson Tasman Regional Landfill Business Unit

Te Rōpū ā-Rohe Ruapara, Whakatū / Te Tai o Aorere

Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Friday 19 May 2023, commencing at 2.40p.m.

Present:              Tasman District Councillor S Bryant (Chairperson), Tasman District Councillor T Walker and Nelson City Councillors M Courtney (Deputy Chairperson) and A Stallard

In Attendance:    Group Manager Infrastructure (A Louverdis), General Manager Regional Services, (N Clarke), Senior Governance Adviser (H Wagener) and Governance Adviser (K Libeau)

Apologies :          Iwi Representative A Stephens.

1.       Apologies

Apologies
Resolved RLBU/2023/008
	That the Nelson Tasman Regional Landfill Business Unit 1. Receives and accepts the apologies from Iwi Representative A Stephens.
Courtney/Walker Carried

2.       Confirmation of Order of Business

           There were no changes to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      17 March 2023

Document number M20056, agenda pages 6 - 9 refer.

Resolved RLBU/2023/009
	That the Nelson Tasman Regional Landfill Business Unit 1.    Confirms the minutes of the meeting of the Nelson Tasman Regional Landfill Business Unit, held on 17 March 2023, as a true and correct record.
Walker/Courtney Carried

6.       Nelson Tasman Regional Landfill Business Unit Landfill Gas Reuse Options Update Report May 2023

Document number R27658, agenda pages 10 - 61 refer.

General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on the supply of biogas to the Nelson Hospital.

An amendment was moved by Councillor Courtney, seconded by Councillor Walker to confirm support for ongoing exploration of options with Te Whatu Ora (Nelson Hospital) to supply biogas to reduce the hospital’s carbon footprint and reliance on coal.

Resolved RLBU/2023/010
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Nelson Tasman Regional Landfill Business Unit Landfill Gas Reuse Options Update Report May 2023 (R27658) and its attachment (1995708647-38); and 2.    Confirms the General Manager proceed with detailed business case development for the short listed options. 3.    Confirms the Business Unit’s support for the General Manager to continue to explore options with Te Whatu Ora (Nelson Hospital) with respect to supplying biogas from the York Valley landfill to reduce the hospital’s carbon footprint and reliance on coal.
Courtney/Walker Carried

7.       Operations Contract Renewal Update Report

Document number R27659, agenda pages 62 - 90 refer.

           General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on the procurement of a new Operations and Maintenance Contract.

Resolved RLBU/2023/011
	That the Nelson Tasman Regional Landfill Business Unit 1.    Receives the report Operations Contract Renewal Update Report (R27659) and its attachments (1399367370-7916 and 1995708647-32); and 2.    Confirms the procurement of a new Operations and Maintenance Contract for the placement and compaction of waste contract be undertaken using a Target Outturn Cost contract model, noting that the contract will not include some specialist work packages.
Stallard/Walker Carried

8.       Nelson Tasman Regional Landfill Business Unit General Manager Update Report

Document number R27690, agenda pages 91 - 104 refer.

           General Manager Regional Services, Nathan Clarke, took the report as read and answered questions on activities at the landfill up to 31 March 2023.

Resolved RLBU/2023/012
	That the Nelson Tasman Regional Landfill Business Unit 1. Receives the report Nelson Tasman Regional Landfill Business Unit General Manager Update Report (R27690).
Bryant/Courtney Carried

9.       Exclusion of the Public

Resolved RLBU/2023/013
	That the Nelson Tasman Regional Landfill Business Unit 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Bryant/Stallard Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	NTRLBU Compactor Procurement Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·    Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into confidential session at 3.50p.m and resumed in public session at 4.05p.m.

10.     Restatements

It was resolved while the public was excluded:

Nelson Tasman Regional Landfill Business Unit Compactor Procurement Report

1. Agrees that Report (R27657) and the decision be made publicly available following the completion of the landfill compactor procurement process.

There being no further business the meeting ended at 4.05p.m.

Confirmed as a correct record of proceedings by resolution on 18 August 2023

Resolved