Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 29 August 2019, commencing at 9.03a.m.

 

Present:              Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, B McGurk, P Matheson and M Rutledge

In Attendance:   Councillors I Barker, T Skinner, S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), , Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (J Brandt) and Youth Councillors Ruby Heslop and Nathan Dunn

Apologies :          Her Worship the Mayor R Reese, Cr Lawrey and Cr Rutledge for lateness

 

 

1        Apologies

 

Resolved CS/2019/046

 

That the Community Services Committee

1.        Receives and accepts apologies from Her Worship the Mayor R Reese, Councillor Lawrey, and, for lateness, from Councillor Rutledge.

Courtney/Matheson                                                                     Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      30 May 2019

Document number M4259, agenda pages 7 - 13 refer.

Resolved CS/2019/047

 

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 30 May 2019, as a true and correct record.

McGurk/Courtney                                                                         Carried

    

6.       Chairperson's Report for 2016-2019 Triennium

Document number R10443, agenda pages 14 - 18 refer.

The Chairperson presented her report and tabled an update on a number of projects underway, programmed or planned in Stoke (A2259314).

Resolved CS/2019/048

 

That the Community Services Committee

1.    Receives the report Chairperson's Report for 2016-2019 Triennium (R10443).

Noonan/Courtney                                                                         Carried

Attachments

1    A2259314 - Chairperson's Report - Stoke update

 

7.       Youth Council Update

Youth Councillors Ruby Heslop and Nathan Dunn presented the Youth Council update, noting they had met with other Youth Councils around the country to network and discuss mutually relevant topics. Other focus points noted were the upcoming local government elections, work undertaken to encourage young voters, and their involvement with a petition to lower the voting age to 16 years.

8.       Community Services Committee Quarterly Report to 30 June 2019

Document number R10333, agenda pages 19 - 51 refer.

Acting Manager Community Partnerships, Mark Preston-Thomas noted a correction to item 9.1, namely that the date of completion for the Queens Gardens toilet upgrade had been 19 August.

Attendance: Cr Matheson left the meeting from 9.17a.m. to 9.20a.m.

The Group Manager Community Services, Roger Ball, and Manager Libraries, Sarina Barron, answered a question about security incidents at the Elma Turner Library, noting mitigation measures taken including security guards, management intervention and staffing changes at Nellie Nightingale Library Memorial. Officers further noted they were working in partnership with police and other organisations and that security aspects would be part of any design brief for future library redevelopments.

Officers answered questions regarding item 9.14, noting the Founders Heritage Park Café was privately owned and that the lease of the café was managed by the owner of the building.

Resolved CS/2019/049

 

That the Community Services Committee

1.    Receives the report Community Services Committee Quarterly Report to 30 June 2019 (R10333) and its attachments (A2229252, A1157454 and A2233909).

Courtney/McGurk                                                                         Carried

 

9.       Rule Change for Friends of Founders Park

Document number R9878, agenda pages 52 - 58 refer.

Team Leader Arts and Heritage, Mark Preston-Thomas presented the report.

Resolved CS/2019/050

 

That the Community Services Committee

Receives the report Rule Change for Friends of Founders Park (R9878) and its attachment (A2230595); and

Notes the rule changes proposed by the Friends of Founders Park as per Report (R9878).

McGurk/Fulton                                                                             Carried

 

10.     Tahunanui Lions Playground Toilets

Document number R10255, agenda pages 59 - 80 refer.

Jane Loughnan, Property and Facilities Asset Manager, and Ajith Rajmohan, Project Manager, presented the report.

The officers answered questions regarding the recommended option, such as plans for environmentally friendly qualities, the building’s ability to deal with sea level rise or erosion, the provision of a floor plan in a future report, demolition costs and costs in general, noting the advantages of prefabricated buildings.

The Group Manager Community Services clarified that the funding from the Ministry of Business, Innovation and Employment was specifically to further enhance the project. It was noted that the full scope was not known when the Long Term Plan was approved.

Discussion regarding the design brief for the toilets took place and it was noted that officers would explore solar hot showers and toilets made of alternatives to stainless steel, and seek further involvement from the Arts Council and the Committee’s Chair and Deputy Chair.

Resolved CS/2019/051

 

That the Community Services Committee

1.    Receives the report Tahunanui Lions Playground Toilets (R10255) and its attachments (A2222047 and A2214700); and

2.    Notes the income of $250,000 to be received from the Ministry of Business, Innovation and Employment as a grant for the Tahunanui Lions Playground Toilet; and

3.    Endorses Option 3 of the Tahunanui Lions Playground Toilets Report (R10255) as the preferred option for the Tahunanui Lions Playground Toilets.

 

Courtney/McGurk                                                                         Carried

Recommendation to Council CS/2019/052

 

That the Council

1.    Approves Option 3 of the Tahunanui Lions Playground Toilets Report (R10255) as the preferred option for the Tahunanui Lions Playground Toilets; and

2.    Approves an increase in the net project cost of the Tahunanui Lions Playground toilet project to the Council over the three year period 2018/19 to 2020/21 by $133,700 to $650,000 and the total project cost of the project over the three year period 2018/19 to 2020/21 of $900,000.

Courtney/McGurk                                                                         Carried

 

11.     Millers Acre Toilets

Document number R10374, agenda pages 81 - 88 refer.

Jane Loughnan, Property and Facilities Asset Manager, presented the report.

It was noted that officers would explore toilets made of alternative material to stainless steel, and seek involvement from the Arts Council in the design of the toilets.

Attendance: Councillor Rutledge returned to the meeting at 10.28a.m.

Resolved CS/2019/053

 

That the Community Services Committee

1.    Receives the report Millers Acre Toilets (R10374); and

2.    Notes the income of $250,000 to be received from the Ministry of Business, Innovation and Employment as a grant for the Millers Acre Toilets; and

3.    Endorses Option 2 of the Millers Acre Toilets Report (R10374) as the preferred option for the Millers Acre Toilets.

Courtney/Noonan                                                                         Carried

Recommendation to Council CS/2019/054

 

That the Council

1.    Approves Option 2 of the Millers Acre Toilets Report (R10374) as the preferred option for the Millers Acre Toilets; and

2.    Approves an increase in the net cost of the Millers Acre Toilet project over the three year period 2018/19 to 2020/21 by $50,000 to $564,500 and the total cost of the project increasing to $814,500.

 

Courtney/Noonan                                                                         Carried

     


 

 

12.     Exclusion of the Public

Resolved CS/2019/055

 

That the Community Services Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Courtney/Rutledge                                                                       Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Services Committee Meeting - Public Excluded Minutes -  30 May 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(g)

     To maintain legal professional privilege

·         Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 10.28a.m. and resumed in public session at 10.29a.m.

 

Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.

13.     Confirmation of Public Excluded Minutes

13.1    30 May 2019

Document number M4260, public excluded agenda pages 3 - 8 refer.

Resolved CS/2019/056

 

That the Community Services Committee

1.    Confirms the minutes of part of the meeting of the Community Services Committee, held with the public excluded on 30 May 2019, as a true and correct record.

McGurk/Matheson                                                                        Carried

          

14.     Re-admittance of the Public

Resolved CS/2019/057

 

That the Community Services Committee

1.        Re-admits the public to the meeting.

Fulton/McGurk                                                                           Carried

 

There being no further business the meeting ended at 10.29a.m.

 

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:

 

                                                       Chairperson                                     Date

 

                                                       Chief Executive                               Date