Nelson City Council
Te Kaunihera o Whakatū
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 9 November 2023, commencing at 9.03a.m.
Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, Councillor R O'Neill-Stevens (Deputy Mayor), K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard
In Attendance: Chief Executive (N Philpott), Deputy Chief Executive/Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (M Bishop), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Senior Governance Adviser (H Wagener) and Assistant Governance Adviser (A Bryce)
Apologies : Councillor Rollo for lateness
Karakia and Mihi Timatanga
1. Apologies
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Apologies |
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1. Receives and accepts the apologies from Councillor Rollo for lateness. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register.
Councillor Sanson declared a non-pecuniary interest in Item 8. Nelson Regional Development Agency Annual Report 2022-23 of the Agenda and Councillor Hodgson declared a non-pecuniary interest in Item 5. Brook Valley Holiday Park - Approval of Lessee of the Confidential Agenda and took no part in discussion or voting on the matter.
4.1. The Regional Community Development Agency Establishment Group
Document number R28121
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Penny Molner and Leigh Manson, representatives of the Regional Community Development Agency Establishment Group and Shane Graham, Chief Executive of Te Rūnanga o Ngāti Rārua, gave a PowerPoint presentation (1982984479-6774) and answered questions about the relationship between the Regional Community Development Agency Establishment Group and The Community & Whanau Nelson Network and access to resources. |
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1 1982984479-6774 - Regional Community Development Agency Establishment Group Presentation |
4.2. Matthew Kidson - What If Nelson Whakatu
Document number R28137
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Matthew Kidson, representative of What If Nelson Whakatu, gave a PowerPoint presentation (1982984479-6779) and answered questions about the necessity of industrial building space and enabling collaboration at a science and technology precinct, the importance of establishing and maintaining high tech manufacturing capacity to enable growth and lessons learnt from the discontinuance of an earlier attempt at Port Nelson. |
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1 1982984479-6779 - What If Nelson Whakatu Presentation |
5.1 19 October 2023
Document number M20318, agenda pages 12 - 31 refer.
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1. Confirms the minutes of the meeting of the Council, held on 19 October 2023, as a true and correct record. |
5.2 26 October 2023
Document number M20333, agenda pages 32 - 37 refer.
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1. Confirms the minutes of the meeting of the Council, held on 26 October 2023, as a true and correct record. |
6 Recommendations from Committees
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6.1 Nelson Tasman Regional Landfill Business Unit Meeting – 18 August 2023 |
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6.1.1 Nelson Tasman Regional Landfill Business Unit Annual Report 2022/2023 |
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1. Receives the Nelson Tasman Regional Landfill Business Unit Annual Report 2022/23 (1995708647-51) and its attachments (749984575-1082). |
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6.2 Nelson Regional Sewerage Business Unit Meeting – 1 September 2023 |
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6.2.1 Nelson Regional Sewerage Business Unit Annual Report 2022/23 Summary |
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That the Nelson City Council and Tasman District Council 1. Receives the Nelson Regional Sewerage Business Unit Annual Report 2022/23 (1080325921-570) and Financial Statements (1080325921-577). |
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6.3 Saxton Field Committee – 7 November 2023 |
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6.3.1 Saxton Field Activity Management Plan 2024-34 |
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1. Approves the draft Saxton Field Activity Management Plan 2024-34 (NDOCS-196698121-297) as the version to inform the development of the Long Term Plan 2024-2034 for Nelson City Council and Tasman District Council. |
Document number R28071
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His Worship the Mayor Hon Dr Smith provided a verbal update of his visit to the United States of America and Central America. |
The meeting was adjourned from 10.06a.m. until 10.14a.m.
8. Nelson Centre of Musical Arts Strategic Presentation
Document number R27936
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Chair Jan Trayes, Director, James Donaldson, Funding and Development Manager, Jessica St. Germain, Education Manager Myles Payne of the Nelson Centre of Musical Arts, gave a PowerPoint presentation (1982984479-6778) and answered questions on the launching of the Nelson Centre of Musical Arts Foundation. |
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1 1982984479-6778 - Nelson Centre of Musical Arts Presentation |
9. Nelson Regional Development Agency Annual Report 2022-23
Document number R27941, agenda pages 116 - 172 refer.
Attendance: Councillor Rollo joined the meeting at 10.47 a.m.
Chair, Sarah-Jane Weir, Chief Executive, Fiona Wilson Craig, and Visitor Destination Manager Boodee of the Nelson Regional Development Agency gave a PowerPoint presentation (1982984479-6769) and answered questions on the work done to rebuild funding of area promotion from the tourism operators and benefiting the retail and hospitality sectors through summer events.
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1. Receives the report Nelson Regional Development Agency Annual Report 2022-23 (R27941) and its attachment (839498445-16866); and 2. Notes the receipt of the Nelson Regional Development Agency’s Annual Report 2022-23 (839498445-16866) as required under the Local Government Act 2002.
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1 1982984479-6769 - Nelson Regional Development Agency Presentation |
10. Right Tree Right Place Taskforce Recommendations
Document number R28013, agenda pages 173 - 394 refer.
Group Manager Infrastructure, Alec Louverdis, Strategic Advisor Infrastructure, Mark Macfarlane, Right Tree Right Place Taskforce members, Stuart Orme, Andrew Fenemor and John Hutton took the report as read and answered questions on inclusion of manu whenua in the taskforce, prioritisation of pest management measures and comparison with reserves managed by Department of Conservation, establishment of an independent community-based land management authority, appointment of a staff member responsible for forest management and prioritisation of implementation of recommendations.
Right Tree Right Place Taskforce member, Stuart Orme tabled supporting information (1982984479-6759).
The motion was put, and a division was called.
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1. Receives the report Right Tree Right Place Taskforce Recommendations (R28013) and its attachments (1833911234-251 and 1833911234-252); and 2. Adopts the Right Tree Right Place Taskforce Recommendations as set out in full in the Right Tree Right Place Taskforce Report (Attachment 1 1833911234-251) and summarised in Summary of Right Tree Right Place Taskforce Recommendations (Attachment 2 1833911234-252) for consultation through the Long Term Plan 2024-34; and 3. Notes that whilst a Forestry Activity Management Plan will not be produced for Council approval to guide the 2024-34 Long Term Plan, budgets will be included in the 2024-34 Long Term Plan (with a focus on the first three years) to give effect to the broader outcomes of the Right Tree Right Place Taskforce recommendations; and 4. Notes that the Right Tree Right Place Taskforce recommendations represent a significant change in direction for Council with respect to its commercial forestry that will require time for officers to work through and that in the interim officers and Council’s contracted commercial forestry manager will continue to monitor the commercial estate and undertake essential forestry operations as required.
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1 1982984479-6759 - Right Tree Right Place Taskforce Recommendations - Updates to the Value of the NCC Forest Estate Paper |
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The meeting was adjourned from 12.05p.m.until 12.17p.m.
11. Nelson Biodiversity Forum membership
Document number R28067, agenda pages 395 - 429 refer.
Acting Group Manager Environmental Management, Michelle Joubert, Manager Science and Environment, Clive Appleton, and Team Leader Science and Environment, Leigh Marshall took the report as read.
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1. Receives the report Nelson Biodiversity Forum membership (R28067) and its attachments (596364813-8039) and (596364813-9162); and 2. Approves Council as a signatory member of the Nelson Biodiversity Forum. |
12. Biosecurity Annual Report 2022/23 & Operational Plan 2023/24
Document number R28066, agenda pages 430 - 496 refer.
Acting Group Manager Environmental Management, Manager Science and Environment, Clive Appleton, Environmental Programmes Adviser, Richard Frizzell, took the report as read and answered a question about pest weed management along Waimea Inlet.
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1. Receives the report Biosecurity Annual Report 2022/23 & Operational Plan 2023/24 (R28066) and its attachments (596364813-9167 and 596364813-9168); and 2. Approves the Operational Plan 2023/24 (596364813-9168) for the Tasman Nelson Regional Pest Management Plan. |
13. National Policy Statement - Urban Development annual monitoring report 2022/2023
Document number R28038, agenda pages 497 - 519 refer.
Acting Group Manager Environmental Management, Michelle Joubert and Senior City Development Adviser, Martin Kozinsky took the report as read and answered questions on housing security, discussions with central government about migration setting and comparison with Tasman District Council on applications for consents for sections in greenfield developments.
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1. Receives the report National Policy Statement - Urban Development annual monitoring report 2022/2023 (R28038) and its attachment (336940202-7807); and 2. Approves publishing the report National Policy Statement on Urban Development, Nelson-Tasman Joint Monitoring Report, June 2023 (336940202-7807) on the Council’s website. |
Document number R27937, agenda pages 520 - 567 refer.
Group Manager Strategy and Communications, Nicky McDonald and Senior Policy Adviser, Louis Dalziell took the report as read and answered questions on the number and constituency of questions in the survey in comparison with earlier surveys, learnings, inclusion of persons under 18 years old and the varying levels of satisfaction across issues and demographics.
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1. Receives the report Residents' Survey 2022/23 (R27937) and its attachment (1224871364-335); and 2. Notes that the results of the Residents’ Survey 2022/23 will be made available to the public on the Council website. |
15. Draft 2024-2054 Infrastructure Strategy
Document number R27901, agenda pages 568 - 574 refer.
Group Manager Infrastructure, Alec Louverdis, Strategic Advisor Infrastructure, Mark Macfarlane, took the report as read and answered questions on the inclusion of nature-based solutions, Right Tree, Right Place Taskforce recommendations, flood management plans and three waters infrastructure.
Attendance: Councillor Rainey left the meeting at 12.02p.m.
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1. Receives the report Draft 2024-2054 Infrastructure Strategy (R27901) and its attachment (1530519604-11301); and 2. Approves the amended Draft 2024-2054 Infrastructure Strategy (1530519604-11301) as the version to inform the Long Term Plan 2024-2034 and all relevant Activity Management Plans; and 3. Notes that the amended Draft 2024-2054 Infrastructure Strategy (1530519604-11301) will be updated, and the final version will be approved by Council after the adoption of the Long Term Plan 2024-2034.
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16. Draft Community Partnerships Activity Management Plan 2024 - 2034
Document number R27927, agenda pages 575 - 580 refer.
Group Manager Community Services Andrew White and Manager Community Partnerships, Mark Preston-Thomas took the report as read and answered questions on the vulnerable housing support programme.
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1. Receives the report Draft Community Partnerships Activity Management Plan 2024 - 2034 (R27927) and its attachment (636019211-1680); and 2. Approves the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) as the version to inform the development of the Long Term Plan 2024-2034; and 3. Notes that the financial tables in the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1680) are subject to change as draft budgets are developed; and 4. Notes that the Draft Community Partnerships Activity Management Plan 2024-2034 (636019211-1682) will be updated, and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034. |
17. Draft Parks and Facilities Activity Management Plan 2024-2034
Document number R27900, agenda pages 581 - 589 refer.
Group Manager Community Services Andrew White, Manager Parks and Facilities, Hannah Curwood and Senior Parks and Facilities Activity Planner, Carol Stewart took the report as read and answered questions on inclusion of contaminated sawdust at Tāhunanui Beach in the Activity Management Plan, reduction of pest plant control measures, funding for adopt a spot programme, and the pop-up park in the Nelson Central Business District.
An additional motion was requested by Councillor Rollo, supported by Councillor Brand for a report, for consideration through the Long Term Plan process, on the development of an accessibility strategy and an accessibility audit of Council owned facilities.
The meeting was adjourned from 1.21p.m. until 1.30p.m.
With the agreement of members, the additional motion was taken separately.
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Additional Motion |
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4. Requests a report, for consideration through the Long Term Plan process, on the development of an accessibility strategy and an accessibility audit of Council owned facilities. |
Attendance: Councillor Rainey joined the meeting at 1.45p.m.
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1. Receives the report Draft Parks and Facilities Activity Management Plan 2024-2034 (R27900) and its attachment (196698121-52613); and 2. Approves the Draft Parks and Facilities Activity Management Plan 2024-2034 (196698121-52613) as the version to inform the development of the Long Term Plan 2024-2034; and 3. Notes that the Draft Parks and Facilities Activity Management Plan 2024-2034 (196698121-52613) will be updated, and the final Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034. |
18. Draft Property Activity Management Plan 2024-2034
Document number R28068, agenda pages 590 - 596 refer.
Group Manager Corporate Services Nikki Harrison, Manager Property Services, Rebecca van Orden and Property Asset Planner, Tess Harvey took the report as read.
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1. Receives the report Draft Property Activity Management Plan 2024-2034 (R28068) and its attachment (714127617-20137); and 2. Approves the Draft Property Activity Management Plan 2024-2034 (714127617-20137) as the version to inform the development of the Long Term Plan 2024-2034; and 3. Notes that the Draft Property Activity Management Plan 2024-2034 (714127617-20137)will be updated, and the final Property Activity Management Plan approved by Council after the adoption of the Long Term Plan 2024-2034. |
Sarah Holman, of Breeze Consulting Ltd, was in attendance for Item 5 of the Confidential agenda to answer questions and, accordingly, the following resolution is required to be passed:
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1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Sarah Holman, a Consultant of Breeze Consulting Ltd, remain after the public has been excluded, for Item 5 of the Confidential agenda (Brook Valley Holiday Park - Approval of Lessee), as she has knowledge relating to Holiday Park that will assist the meeting. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Council Meeting - Confidential Minutes - 19 October 2023 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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City of Nelson Civic Trust - Trustee Appointments |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Nelson Regional Development Agency - Board remuneration |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Appointment of non-elected District Licensing Committee members |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Brook Valley Holiday Park - Approval of Lessee Confidential until negotiations are finalised. |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Housing Reserve |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting was adjourned 2.03p.m.
The meeting went into confidential session at 3.00p.m. and resumed in public session at 4.51p.m.
Karakia Whakamutanga
20. Restatements
It was resolved while the public was excluded:
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City of Nelson Civic Trust - Trustee Appointments |
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4. Agrees that the decision only be made publicly available once the trustees have been advised, and that the decision will then be made available at http://www.nelson.govt.nz/council/council-structure/council-organisations-2/city-of-nelson-civic-trust/civic-trust-trustees/. |
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Nelson Regional Development Agency - Board remuneration |
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3. Agrees that report R27943 and the decision be made publicly available after negotiations have concluded. |
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Appointment of non-elected District Licensing Committee members |
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4. Agrees that the appointment be made publicly available on nelson.govt.nz, after the reappointment has been confirmed with the members; and 5. Agrees that report (R27428) remain confidential at this time. |
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Brook Valley Holiday Park - Approval of Lessee |
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1. Leaves the Brook Valley Holiday Park - Approval of Lessee to lie on the table. |
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Housing Reserve |
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7. Agrees that Report (R28054), Attachment (336940202-7778) and the decision be made publicly available following completion of negotiations. |
There being no further business the meeting ended at 4.52p.m.
Confirmed as a correct record of proceedings by resolution on 14 December 2023.
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1. Confirms the minutes of the meeting of the Council, held on 9 November 2023, as a true and correct record. |