Nelson City Council
Te Kaunihera o Whakatū
Held in the Council Chamber, Floor 2A, Civic House, 110 Trafalgar Street, Nelson on Thursday 9 March 2023, commencing at 9.04a.m.
Present: His Worship the Mayor N Smith (Chairperson), Councillors M Anderson, M Benge, T Brand, M Courtney, J Hodgson, Deputy Mayor R O'Neill-Stevens (Deputy Mayor), K Paki Paki, P Rainey, C Rollo, R Sanson, T Skinner and A Stallard
In Attendance: Interim Chief Executive (L McKenzie), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (D Bush-King), Group Manager Community Services (A White), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Assistant Governance Adviser (A Bryce-Neumann)
Apologies : Nil
Karakia and Mihi Timatanga
1. Apologies
2. Confirmation of Order of Business
His Worship the Mayor advised of one late item for the public part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1 Approval of Terms of Reference and External Members - Right Tree Right Place Taskforce
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1. Considers the item regarding Approval of Terms of Reference and External Members - Right Tree Right Place Taskforce at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Attendance: Councillor Brand joined the meeting at 9.05a.m.
4.1. Common Ground - Regenerative Housing and Community Development
Document number R27543
Zola Rose, Director of Common Ground, spoke to a presentation on Regenerative Housing and Community Development (1982984479-5620 tabled) which enabled people to design and create new ways of living in harmony with living systems. |
1 1982984479-5620 Tabled Regenerative Housing Solutions PowerPoint |
5.1 9 February 2023
Document number M19976, agenda pages 12 - 26 refer.
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1. Confirms the minutes of the meeting of the Council, held on 9 February 2023, as a true and correct record. |
5.2 23 February 2023 - Extraordinary Meeting
Document number M20014, agenda pages 27 - 30 refer.
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1. Confirms the minutes of the extraordinary meeting of the Council, held on 23 February 2023, as a true and correct record. |
7. Recommendation from Nelson Tasman Regional Transport Committee
Document number R27541, agenda pages 37 - 54 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report and it was taken as read. He clarified that the Te tai Ihu iwi representative position was non voting because legislation did not allow for other voting representatives on the Committee.
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1. Receives the report Recommendation from Nelson Tasman Regional Transport Committee (R27541) and its attachments (1974015928-493, 1982984479-5241 and 1862260321-21259); and 2. Nominates His Worship the Mayor Hon Dr Smith as Deputy Chair of the Nelson Tasman Regional Transport Committee; and 3. Approves subject to approval by the Tasman District Council the amended Terms of Reference for the Joint Committee of Tasman District and Nelson City Councils (Attachment 1 1974015928-493); and 4. Approves subject to approval by the Tasman District Council the amended Terms of Reference for the Joint Nelson Tasman Regional Transport Committee (Attachment 2 1982984479-5241); and 5. Notes that the updated terms of reference for the Joint Nelson Tasman Regional Transport Committee and as required, the Joint Committee of Tasman District and Nelson City Councils: a. includes a non-voting Te Tau Ihu Iwi representative on the Joint Nelson Tasman Regional Transport Committee; and b. requires the Joint Nelson Tasman Regional Transport Committee to make its recommendations to the Joint Council Committee, rather than to each Council separately, for the: i. Joint Regional Transport Management Plan; ii. Joint Regional Public Transport Plan; and iii. Joint Speed Management Plan; and c. enables the Joint Nelson Tasman Regional Transport Committee to: i. provide governance oversight of public transport planning and operations including the authority to make decisions and approve policies that support operations; and ii. make recommendations for matters outside of its delegations for public transport to the Joint Council Committee, rather than to each Council separately, except for budget changes. 6. Approves, subject to approval by Tasman District Council, the Public Transport Fares and Pricing Policy (Attachment 3 1862260321-21259). |
The meeting adjourned from 10.39a.m. until 10.53a.m.
9 August 2022 Extreme Weather Event Recovery - Quarterly Update
10. Financial recognition for external taskforce members
Document number R27494, agenda pages 85 - 88 refer. Manager Governance and Support Services, Devorah Nícuarta-Smith presented the report and it was taken as read. She answered questions on current remuneration of appointees to Committees, equity and timing of decisions on remuneration. Interim Chief Executive, Lindsay McKenzie, proposed that the Cabinet circular 2022/02 (fees framework), which included guidance on equity matters and a high level framework for job sizing, could be used for setting remuneration on Taskforces. The recommendation was amended to reflect the remuneration approval sit with the Chief Executive and subsequently reported to Council. |
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1. Receives the report Financial recognition for external taskforce members (R27494); and 2. Agrees that any financial recompense made to an externally appointed taskforce member be through a contractual agreement; and 3. Agrees that external taskforce members remuneration be approved by the Chief Executive in consultation with the Chair of the relevant Taskforce and/or His Worship the Mayor; and 4. Agrees that remuneration for external taskforce embers be reported to Council on appointment; 5. Agrees that decision makers will take into account the Cabinet circular on fees framework for members appointed to bodies (CO 2022(2).
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The meeting adjourned from 12.31p.m. until 1.05p.m.
11 Approval of Terms of Reference - Sea Sports Facilities Taskforce
12. Approval of Terms of Reference - Sesquicentennial Taskforce
Document number R27497, agenda pages 94 - 99 refer.
Group Manager Community Services, Andrew White, presented his report and it was take as read. The recommendation was amended to reflect that the quorum be updated to note that one Elected Member must be present.
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1. Receives the report Approval of Terms of Reference - Sesquicentennial Taskforce (R27497) and its attachment (1974015928-1079); and 2. Approves the amended Sesquicentennial Taskforce Terms of Reference (1974015928-1079) with item 5 requiring at least one of the quorum of two being an elected member. |
13. Community Investment Fund - Funding Allocation Update
Document number R27464, agenda pages 100 - 108 refer.
CoManager Community Partnerships, Mark Preston-Thomas and Team Leader Community Development Steve Stiles presented the report and it was taken as read.
His Worship the Mayor Hon Dr Smith advised that, with the retirement of two members, he would like Council to give consideration to having two Elected Members on the panel.
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1. Receives the report Community Investment Fund - Funding Allocation Update (R27464) and its attachments (636034393-8601 and 636034393-8600); and 2. Receives the minutes from the Community Investment Fund meeting held on 30 November 2022 (unconfirmed) and notes the funding decisions taken; and 3. Notes that Graeme Thomas and Rosalie Grant completed their term as Community Investment Fund panel members on 30 June 2022, and did not seek re-appointment to the panel and that Council would like to thank them for their service. |
Nelmac Ltd Chairperson Rob Gunn, Chief Executive Jane Sheard, Chief Financial Officer Lindsay Coll and Divisional Leader – Water, Richard Lester were in attendance to provide a confidential briefing for the Mayor’s Report and to answer questions and, accordingly, the following resolution was required to be passed:
1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Rob Gunn, Jane Sheard, Lindsay Coll and Richard Lester of Nelmac Ltd remain after the public has been excluded, for the Mayor’s Report in the Confidential meeting as they have knowledge relating to the item that will assist the meeting; |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Mayor’s Report – briefing from Nelmac Ltd |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
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1 |
Council Meeting - Confidential Minutes - 9 February 2023 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage |
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Extraordinary Council Meeting - Confidential Minutes - 23 February 2023 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Mayor's Report - Appointment to the Nelson Regional Sewerage Business Unit |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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Appointment - Chairperson of District Licensing Committee |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into confidential session at 1.22p.m. and resumed in public session at 3.44p.m.
The meeting adjourned from 3.44p.m. until 3.53p.m.
15 Mayor's Report - reconvened
16. Approval of Terms of Reference and External Members - Right Tree Right Place Taskforce
Document number R27485, late items agenda pages 3 - 8 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report and it was taken as read.
Attendance: Councillor O’Neill-Stevens left the meeting from 4.11p.m. until 4.17p.m.
Mr Louverdis answered questions on the consultants appointed to the Taskforce, availability of additional expertise and meeting practices.
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1. Receives the report Approval of Terms of Reference and External Members - Right Tree Right Place Taskforce (R27485) and its attachment (1833911234-34); and 2. Approves the Right Tree Right Place Taskforce Terms of Reference; and 3. Approves the appointment to the Right Tree Right Place Taskforce of the following external members: · Andrew Fenemor; · Stuart Orme; · Joanne Clapcott; and · Māori representative. |
Karakia Whakamutanga
17. Restatements
It was resolved while the public was excluded:
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Mayor's Report - Appointment to the Nelson Regional Sewerage Business Unit |
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5. Agrees that the decision only be made publicly available once the letter of acceptance has been received; and 6. Agrees that Report (R27546) and Attachment (1522493403-1468) remain confidential at this time. |
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Appointment - Chairperson of District Licensing Committee |
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3. Agrees that the appointment be made publicly available on nelson.govt.nz, after the appointment has been confirmed; and 4. Agrees that report (R27428) remain confidential at this time. |
There being no further business the meeting ended at 4.21pm.
Confirmed as a correct record of proceedings by resolution on 13 April 2023.
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1. Confirms the minutes of the meeting of the Council, held on 9 March 2023, as a true and correct record. |