Resolved CL/2020/159

That the Council

1.       Receives and accepts an apology from Councillor Lawrey.

Her Worship the Mayor/Noonan                                                        Carried

Her Worship the Mayor acknowledged Councillor Sanson’s receipt of an Edmund Hillary Fellowship.  At Her Worship the Mayor’s invitation, Councillor Sanson outlined the Edmund Hillary Fellowship programme and the initiatives that had led to her receiving a fellowship.

Her Worship the Mayor gave a verbal report, noting:

·        The Commercial Architecture award received by Nelson Airport for the new terminal building;

·        The sale of Council’s community housing stock to Kāinga Ora, including acknowledgement of Nelson MP Rachel Boyack, Minister of Housing, Megan Woods, and Group Manager Strategy and Communications, Nicky McDonald, for their contribution to and support of the process; and

·        The establishment of a Housing Reserve in early 2021, from community housing sale proceeds, and the opportunities this presented for housing projects in Nelson.

Resolved CL/2020/160

That the Council

1.     Receives the Mayor’s Report.

Her Worship the Mayor/Edgar                                                           Carried

The meeting adjourned from 2.21p.m. to 2.39p.m.

Group Manager Strategy and Communications, Nicky McDonald, presented the report.  She noted that a correction to Attachment Six, page 99 of the agenda, to substitute the reference to the Audit, Risk and Finance Subcommittee making recommendations to the Governance and Finance Committee with the Subcommittee making recommendations to the Council.

Group Manager Environmental Management, Clare Barton, noted an additional change to the Environment and Climate Committee’s Areas of Responsibility, to include sugar-sweetened beverages and smokefree environments in the list expanding ‘environmental regulatory and non-regulatory matters’.

Her Worship the Mayor answered questions regarding:

·        The process followed in establishing the proposed delegations for the committees, subcommittees, and additional groups;

·        The proposed membership of subcommittees and the City Centre Engagement Group, and elected member appointees to Community and Whanau, Creative Communities and Heritage Houses;

·        The rationale for including external appointees on the Strategic Development and Property Subcommittee, and for having two external appointees on the Audit, Risk and Finance Subcommittee;

·        Māori representation on the Strategic Development and Property Subcommittee and the Urban Development Subcommittee, including the potential for Māori representation to extend to other subcommittees;

·        The potential for a further external appointee to the Urban Development Subcommittee to represent community housing interests;

·        Live streaming of meetings, whether subcommittee meetings would be live streamed, and transparency in decision-making;

·        Potential changes in elected member remuneration, with a report to come to a future Council meeting on this matter;

·        External appointees’ interests, including the importance of having information available regarding all elected member and external appointees’ interests available on Council’s website;

·        The City Centre Engagement Group areas of responsibility, and how these supported the Urban Development Subcommittee, noting the need for Council resources to be directed in this area; and

·        Elected member workload under the revised governance structure.

Her Worship the Mayor, seconded by Councillor Edgar, moved:

That the Council

1.     Receives the report Update to the Delegations Register (R21444) and its attachments (A1183061, A2505912, A2505916, A250591, A2505045, A1437349, A1739267, A2505044 and A2497914); and

2.    Approves the updated Delegations Register (attachment one, A1183061) with the following amendments:

·        To the areas of responsibility of the Environment and Climate Committee – the inclusion of the words “sugar-sweetened beverages and smokefree environments and other public health issues” to the bullet point beginning ‘Environmental regulatory and non-regulatory matters including (but not limited to)’; and

3.     Approves the Terms of Reference for the Joint Committee of Tasman District and Nelson City Councils (attachment two, A2505912), noting that the changes to the committee’s delegations have been made in agreement with Tasman District Council, and in accordance with clause 30A of Schedule 7 of the Local Government Act 2002; and

4.     Approves the Terms of Reference for the Urban Development Subcommittee (attachment three, A2505916), the Strategic Development and Property Subcommittee (attachment four, A2505915), and the City Centre Engagement Group (attachment five, A2505045); and

5.     Amends the name of the Forestry Advisory Group to be the Forestry Subcommittee; and

6.     Amends the Terms of Reference for the Audit, Risk and Finance Subcommittee (attachment six, A1437349), the Forestry Subcommittee (attachment seven, A1739267), and the City for All Ages Councillor Working Group (attachment eight, A2505044); and

7.     Appoints the following members to the Urban Development Subcommittees, the Strategic Development and property Subcommittee and the City Centre Engagement Group:

8.     Amends the membership of the Forestry Subcommittee:

9.     Confirms membership of the Audit, Risk and Finance Subcommittee:

10.   Appoints the following elected members to external organisations:

11.    Confirms the amendments to Standing Orders relating to quorum for decision-making bodies as set out in attachment nine (A2497914), as considered at the Council meeting of 22 October 2020.

Councillor O’Neill-Stevens foreshadowed amendments to a number of clauses in the motion.  There was general agreement that the amendments be proposed separately, as amendments to later clauses would depend on the outcome of amendments to earlier clauses. 

It was noted further that the first proposed amendment was to revoke the establishment of the City Centre Engagement Group, which would be in contravention of Standing Orders 22.1 – 22.6, relating to the revocation of previous Council decisions.

The meeting agreed that the relevant Standing Orders should be suspended in order to test the amendment to revoke the establishment of the City Centre Engagement Group at this point.

Resolved CL/2020/161

That the Council

1.     Suspends Standing Orders 22.1 and 22.3 to 22.5, for the purpose of addressing an amendment regarding a potential revocation of a previous Council decision.

Her Worship the Mayor/Edgar                               Carried unanimously

Councillor O’Neill Stevens, seconded by Councillor Rainey, moved an amendment to include additional clauses two and three of the motion:

That the Council

2.       Revokes the following resolution of Council of 22 October 2020:

That the Council

Establishes a City Centre Engagement Group to report to the Urban Development Subcommittee; and

3.       Notes that areas of responsibility proposed for the City Centre Engagement Group fall under the responsibility of the Chair of the Urban Development Subcommittee

Councillors debated the amendment, and the amendment was put and lost.

Resolved CL/2020/162

That the Council

1.       Reinstates Standing Orders 22.1 and 22.3 – 22.5 for the remainder of the meeting.

Her Worship the Mayor/Edgar                              Carried unanimously

Councillor O’Neill-Stevens, seconded by Councillor Sanson, moved a further amendment to clause two of the motion:

That the Council

2.     Amends the updated Delegations Register (attachment one, A1183061) to:

·         Give Council the delegation for the Procurement Policy; and

·         Give Council the delegation for financial performance.

Councillors debated the amendment, and the amendment was put and lost.

It was agreed that the motion would be taken in parts, with clauses one to six taken first.

Resolved CL/2020/163

That the Council

1.     Receives the report Update to the Delegations Register (R21444) and its attachments (A1183061, A2505912, A2505916, A250591, , A2505045, A1437349, A1739267, A2505044 and A2497914); and

2.     Approves the updated Delegations Register (attachment one, A1183061), with the following amendments:

·             To the areas of responsibility of the Environment and Climate Committee – the inclusion of the words “sugar-sweetened beverages and smokefree environments and other public health issues” to the bullet point beginning ‘Environmental regulatory and non-regulatory matters including (but not limited to)’; and

3.     Approves the Terms of Reference for the Joint Committee of Tasman District and Nelson City Councils (attachment two, A2505912), noting that the changes to the committee’s delegations have been made in agreement with Tasman District Council, and in accordance with clause 30A of Schedule 7 of the Local Government Act 2002; and

4.     Approves the Terms of Reference for the Urban Development Subcommittee (attachment three, A2505916), the Strategic Development and Property Subcommittee (attachment four, A2505915), and the City Centre Engagement Group (attachment five, A2505045); and

5.     Amends the name of the Forestry Advisory Group to be the Forestry Subcommittee; and

6.     Amends the Terms of Reference for the Audit, Risk and Finance Subcommittee (attachment six, A1437349), the Forestry Subcommittee (attachment seven, A1739267), and the City for All Ages Councillor Working Group (attachment eight, A2505044).

Her Worship the Mayor/Edgar                                                   Carried

Councillor O’Neill-Stevens, seconded by Councillor Rainey moved further amendments to clauses seven to ten of the motion:

That the Council

7.   Amends the Forestry Subcommittee (attachment seven, A1739267) with further amendments to:

·         Include the membership of Councillor Rachel Sanson; and

8.   Amends the City for All Ages Councillor working Group (attachment eight, A2505044); and

9.   Appoints the following members to the Urban Development Subcommittee, the Strategic Development and Property Subcommittee and the City Centre Engagement Group:

10.   Amends the membership of the Forestry Subcommittee:

11.   Amends membership of the Audit, Risk and Finance Subcommittee:

12.   Appoints the following elected members to external organisations:

Councillors debated the amendments, and the amendments were put and lost.

It was agreed to take clause 11 of the motion separately.

Resolved CL/2020/164

That the Council

1.       Confirms the amendments to Standing Orders relating to quorum for decision-making bodies as set out in attachment nine (A2497914), as considered at the Council meeting of 22 October 2020.

Her Worship the Mayor/Edgar                               Carried unanimously

The meeting considered clauses seven to ten of the motion. 

With the agreement of the meeting, two further amendments were made to the motion:

·        To add additional membership to the Audit, Risk and Finance Subcommittee:

11.       Delegates the Chief Executive to approve consequential updates to the Delegations Register and any related Terms of Reference.

Resolved CL/2020/165

That the Council

1.     Appoints the following members to the Urban Development Subcommittees, the Strategic Development and property Subcommittee and the City Centre Engagement Group:

2.     Amends the membership of the Forestry Subcommittee:

3.     Confirms membership of the Audit, Risk and Finance Subcommittee:

4.     Appoints the following elected members to external organisations:

5.     Confirms the amendments to Standing Orders relating to quorum for decision-making bodies as set out in attachment nine (A2497914), as considered at the Council meeting of 22 October 2020; and

6.     Delegates the Chief Executive to approve consequential updates to the Delegations Register and any related Terms of Reference.

Her Worship the Mayor/Edgar                               Carried unanimously